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Combined Meeting of the Operations Committee & Audit, Finance And Combined Meeting of the Operations Committee & Audit, Finance and Administration Committee January 24, 2020 8:30 AM Open Session Agenda Notice of Meeting and Agenda Bi-State Development Combined Operations Committee and Audit, Finance and Administration Committee Meeting Friday, January 24, 2020 at 8:30 a.m. Headquarters - Board Room, 6th Floor One Metropolitan Square, 211 N. Broadway, Suite 650 St. Louis, Missouri 63102 This location is accessible to persons with disabilities. Individuals with disabilities needing information or communication accommodations should call Bi-State Development at (314) 982-1400, for TTY access, call Relay 711. Sign language interpreter services or other accommodations for persons with hearing or speech disabilities will be arranged if a request for such service is made at least two days in advance of the meeting. Large print material, Braille material or other formats will also be provided upon request. Agenda Disposition Presentation 1. Call to Order Approval Chair Holman 2. Roll Call Quorum M. Bennett 3. Public Comment Information Chair Holman 4. Approval of the Minutes of the October18, 2019 Approval Chair Holman Combined Operations and Audit, Finance & Administration Committees, Open Meeting 5. Loop Trolley – Approval of Sustainability Plan and Approval T. Roach / Management Agreement Mokhtee Ahmad, FTA Regional Administrator for Region VII 6. Contract Award – Microtransit Pilot Project Approval J. Mefford-Miller / L. Jackson / J. Gershman 7. Contract Award – Gillig, To Purchase 4 Battery Electric Approval J. Mefford-Miller / Buses L. Jackson / D. Curry 8. Contract Award – Construction of Charging Infrastructure Approval C. Poehler / G. Smith for Battery Electric Buses 9. Contract Award – Transit and MetroLink Station Approval T. Zimmerman Advertising Services 10. Bi-State Development Research Institute Pilot Food Approval J. Langa Kiosks Donation 11. Contract Award – Design Services for Repurposing of Approval L. Jackson / C. Baragary / Tucker Theater at the Gateway Arch G. Smith 12. Police Assistance Services Agreement with the St. Louis Approval T. Roach / S. Berry City Metropolitan Police Department 13. Sole Source Contract for Temporary Financial Consultant Approval M. Vago 14. Appointment of Successor Trustee for Light Rail Vehicle Approval M. Vago / T. Fulbright / Lease Transactions J. Terry 15. Contract Modification – Extension of Contract with Approval C. Stewart / D. Toben / Arthur J. Gallagher G. Smith Agenda Disposition Presentation 16. Operations Report Information J. Mefford-Miller 17. 2019 Pension Valuations Update Information C. Stewart 18. 401(k) Plan Audit Update Information C. Stewart 19. Financial Statements Information M. Vago 20. Treasurers Report Information T. Fulbright 21. Procurement Report 1st Quarter – FY20 Information G. Smith 22. SSO-Accident & Incident Investigations Audit Information J. Cali 23. Treasury Safekeeping Report 09/30/2019 Information J. Cali 24. IAD Follow-Up 2nd Quarter FY 2020 Information J. Cali 25. IAD Status Report 2nd Quarter FY 2020 Information J. Cali 26. IAD SSO Status Report 4th Quarter Calendar Year 2019 Information J. Cali 27. President/CEO Report Information T. Roach 28. Unscheduled Business Approval Chair Holman 29. Call for the Dates of Future Board & Committee Meetings Information M. Bennett 30. Adjournment to Executive Session** Approval Chair Holman 31. Reconvene to Open Session Approval Chair Holman 32. Adjournment Approval Chair Holman **If such action is approved by a majority vote of The Bi-State Development Agency’s Board of Commissioners who constitute a quorum, the Board may go into closed session to discuss legal, confidential, or privileged matters pursuant to Bi-State Development Board Policy Chapter 10, Section 10.080 (D) Closed Records: Legal under §10.080(D)(1); Real Estate under §10.080(D)(2); Personnel under §10.080(D)(3); Health Proceedings under §10.080(D)(4); Employee Negotiations under §10.080(D)(5); Data Processing under §10.080(D)(6); Purchasing and Contracts under §10.080(D)(7); Proprietary Interest under §10.080 (D)(8); Hotlines under §10.080(D)(9); Auditors under §10.080(D)(10); Security under §10.080(D)(11); Computers under §10.080(D)(12); Personal Access Codes under §10.080(D)(13); Personal Information under §10.080(D)(14); Insurance Information under §10.080(D)(15); Rail, Bus, or Facilities Safety and Accidents under §10.080(D)(16) or Protected By Law under §10.080(D)(17). *Note: Public comment may be made at the written request of a member of the public specifying the topic(s) to be addressed and provided to the Agency’s information officer at least 48 hours prior to the meeting. No public comment shall be allowed by parties or their legal counsel in connection with any matter involving a pending bid protest, litigation, or legal matter. The following rules shall be observed: 1) All individuals shall state their name, address and topic for comment; 2) All individuals shall address the Chair and shall not proceed with public comment until recognized by the Chair; 3) No disrespectful language may be used or comments with respect to personalities shall be made; 4) An individual called to order by the Chair shall immediately desist from speaking until permitted to continue by the Chair; and 5) Public comment by an individual shall be limited to five minutes, unless permission to continue is given by motion adopted by the Board. Open Session Item 4 BI-STATE DEVELOPMENT COMBINED OPERATIONS / AUDIT, FINANCE & ADMINISTRATION COMMITTEE MEETING OPEN SESSION MINUTES October 18, 2019 Operations Committee Members in Attendance Michael S. Buehlhorn Derrick Cox – via phone Irma Golliday – via phone Vernal Brown Rose Windmiller Audit, Finance & Administration Committee Members in Attendance Aliah Holman, Chair Justin Zimmerman – via phone Herbert Simmons – via phone (8:10 am) Fred Pestello Constance Gully – absent Staff in Attendance Taulby Roach, President and Chief Executive Officer Barbara Enneking, General Counsel and Deputy Secretary Myra Bennett, Manager of Board Administration Jim Cali, Chief Audit Executive Mark Vago, Sr. VP Chief Financial Officer Brenda Deertz, Administrator & Executive Assistant Jessica Mefford-Miller, Executive Director Metro Transit Larry Jackson, Executive Vice President Administration John Langa, Vice President Economic Development Patti Beck, Director Communications Mary Lamie, Executive Director Multi Modal Enterprises Diana Bentz, Vice President Talent Management Kathy Brittin, Director Risk Management Safety & Claims Chris Poehler, Asst. Executive Director Engineering Systems Matthew Hibbard, Social Media Communications Manager Kent Swagler, Director Corporate Compliance & Ethics Tamara Fulbright, Sr. Director Financial Planning & Treasury Angela Staicoff, Sr. Internal Auditor Kelli Fitzpatrick, Sr. Internal Auditor/PT David Toben, Director of Benefits Trenise Winters, General Manager MetroBus Bi-State Development Combined Meeting of the Operations Committee and Audit, Finance & Administration Committee Open Session Minutes October 18, 2019 Page 2 of 11 Kerry Kinkade, VP Chief Information Officer Darren Curry, Chief Mechanical Officer Geoffrey Bullock, Superintendent Signal Maintenance Michael Gibbs, Manager Financial Operations-Admin & Business Operations Jeff Braun, Director of Real Estate Carmen Brothers, Retirement Plan Manager Anita Dunn, Health & Welfare Plan Manager Ted Zimmerman, Vice President Marketing & Communications Vicki Potter, Controller Tim Nittler, Director Capital Projects Amy Parker, ADA Coordinator Andrew Ghiassi, Director Safety/Chief Safety Officer Stephen Berry, General Manager Public Safety Virgie Chaffen, Director Labor Relations Others in Attendance Renita Duncan, Rubin Brown Kaleb Lilly, Rubin Brown 1. Open Session Call to Order 8:00 a.m. Chairman Holman called the Open Session of the Combined Operations / Audit, Finance & Administration Committee Meeting to order at 8:00 a.m. 2. Roll Call 8:00 a.m. Roll call was taken, as noted above. 3. Public Comment 8:01 a.m. Chair Holman noted that no speaker cards were submitted for today’s meeting. 4. Minutes of the August 20, 2019 Combined Operations Committee and Audit, Finance & Administration Committee, Open Meeting 8:01 a.m. The minutes of the August 20, 2019, Combined Operations Committee and Audit, Finance & Administration Committee, Open Meeting were provided in the Committee packet. A motion to approve the minutes was made by Commissioner Windmiller and seconded by Commissioner Buehlhorn. The motion passed unanimously. 5. Amended Agreement between Saint Louis County and Bi-State Development Agency of the Missouri-Illinois Metropolitan District (Metro) d/b/a Transportation Management Association 8:01 a.m. A briefing paper was provided in the Committee packet, regarding a request to refer to the Board of Commissioners, for approval, a request to renew the annual, Intergovernmental Agreement with Saint Louis County on behalf of its Department of Human Services Office of Family and Community Services Veterans Program and Bi-State Development Agency of the Bi-State Development Combined Meeting of the Operations Committee and Audit, Finance & Administration Committee Open Session Minutes October 18, 2019 Page 3 of 11 Missouri-Illinois Metropolitan District (Metro) d\b\a Transportation Management Association. Jessica Mefford-Miller, Executive Director Metro Transit, provided an overview of this issue. A motion to approve this agenda item, as presented, was made by Commissioner Pestello and seconded by Commissioner
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