1 STANFORD RIVERS PARISH COUNCIL
Ware Farm, The Street, High Roding, Essex, CM6 1NT
Tel: 077 377 36365 Fax: 01992 524756 Email: [email protected]
Clerk to the Council. Adriana Jones 9th March 2019
TO: ALL COUNCILLORS
You are hereby summoned to attend a Meeting of the Parish Council which will be held on Thursday 14th March 2019 in the Toot Hill, Village Hall, Toot Hill, at 5.30 pm to transact the business shown in the Agenda below.
Adriana Jones, Clerk to the Council
Members of the public and press are invited to attend this meeting
AGENDA
QUESTIONS FROM MEMBERS OF THE PUBLIC To RECEIVE questions from members of the public at 5.30pm. In accordance with an agreed procedure, the time allocated for public questions shall be limited to 10 minutes or such other period determined by the Chairman of the Meeting.
1. APOLOGIES FOR ABSENCE FROM COUNCILLORS To RECEIVE any apologies for absence.
2. OTHER ABSENCES To NOTE any absences for which no apology has been received.
3. DECLARATIONS OF INTEREST To RECEIVE any Declarations of Interest by Members. Any Member with a personal interest in a matter must consider whether it is a Disclosable Pecuniary, Non Pecuniary or Other Pecuniary Interest, and declare it accordingly. A Member who is unsure as to how to declare their interest should seek independent advice
4. CONFIRMATION OF MINUTES To APPROVE, as a correct record, the Minutes of the Parish Council meeting held on 17th January 2019 as attached to the agenda.
5. NEIGHBOURHOOD WATCH SCHEME To RECEIVE an update on the Stanford Rivers Neighbourhood Watch Scheme if available.
6. CLERKS COMMUNICATIONS AND CORRESPONDENCE REPORT To RECEIVE the oral report of the Clerk on matters which may be of current interest to Members and which require a formal update, and to RECEIVE such correspondence and communication as the Clerk may place before the Council, including: • Clerk responded to Bus consultation, referencing the 375 bus service • Email from local resident reference tradesman • Elections are in May, but not for this Parish where elections take place 2020 • Email from resident reference Bar at Village Hall. • Next Door Invite • Update from Local Councils Liaison Committee meeting 11th March.
STANFORD RIVERS PARISH COUNCIL - 2 -
Meeting: PARISH COUNCIL Date March 2019
• Tree Preservation Order TPO/EPF/01/19 – Alista, Toot Hill Road – 2 oak trees • Coffee with Cops – Ongar (10am-11am 19/3) Fyfield (10am- 11am 27/3) • PFCC Fire & Rescue Plan 2019-2024 (attached to the agenda) • The EALC Motion to NALC Policy on the issue of funding the church (Statutory Prohibition) in LGA 1894 has been successful. Work starts now at lobbying Government for clarification or a change in the law. • Order new Defibrillator equipment • Ongar Neighbourhood Plan community survey • Further request for update as to Millrites S106 payment
7. HIGHWAYS / FOOTPATHS a) Local Highway Panel request – Accident London Road The Clerk has received a report from a local residents of an accident that occurred on 4th February at the junction of Epping Lane / London Road, in the parish of Stapleford Tawney. Full details have already been sent to Councillors via email. The Clerk has liaised with the Clerk of Stapleford Tawney Parish Council, who has confirmed that this issue will be on their meeting agenda for 19th March 2019, stating that David Davenport, their Deputy Chair, has contacted Essex Highways on numerous occasions regarding this stretch of road to no avail. Councillors are asked to CONSIDER if they would support a joint application to the Local High Panel to address this issue, with extra signage and lighting at this location. b) Footpaths in Toot Hill The Clerk has received a letter of complaint from a local resident with regard to a number of footpaths in the Toot Hill Area that not kept clear, with owners failing to manage their maintenance responsibilities. A further update will be given at the meeting. Whilst these footpaths are not the responsibility of the Parish Council, Council is asked to CONSIDER if it wishes to take any action. c) A113 LHP request Councillors will recall the Clerk had written to the Insurance Ombudsman to obtain details of all the accidents that had taken place along the A113 through Stanford rivers. The Ombudsman advised that such an FOI needed to be made to the Association of British Insurers, which it subsequently was, however the response received confirmed that the ABI is not a public authority and as such not covered under the Freedom of Information Act. The ABI did advise that they do not receive notifications of, or handle claims, relating to road traffic collisions, and as such do not hold the information requested. The advice given by the ABI was to contact the road collisions records team at Essex Police, however as we know Essex Police only record serious incidents.
Since the last meeting, there have been at least two serious crashes along this stretch of road through our Parish, details of both have been forwarded to Sarah Alcock in an attempt to express how serious this issue is. Sarah advised that she would be contacting the Police to see if they are able to advise her of the specific details of these 2 incidents. In addition, Sarah is in the process of arranging the speed surveys, which will most likely be completed in March, and has asked the Parish Council to confirm the 2 locations the Parish Council would like these to be completed (lamp post numbers etc). From the meeting at which Cllr Jackson and the Clerk attended, it was suggested one should be in the derestricted part of the road between the Woodman Pub and before the 30 mph, and the other would be in the 30mph part of the road. Council is asked to CONFIRM they are happy with these locations. Sarah also has a review meeting with Network Assurance booked to discuss any options that could be suggested to help resolve the concerns. d) Transport Meetings The next round of ECC Transport Meetings will be held in June at various locations around the County (EF 13th June). In order to create an agenda that will be of value to those wishing to attend, ECC is asking for suggestions for agenda items, to be advised by 5 April. The meeting is not for discussing historical matters which are best dealt with directly with the team. Councillors are asked to CONSIDER if there are any items they wish to address. Historically, these meetings tend to focus on areas with the greatest public transport (Loughton / Epping).
8. PLANNING APPLICATIONS Councillors are asked to CONSIDER the following matters: 1. To CONSIDER any planning applications submitted to the Parish Council for comment as detailed below EPF/0308/19 Little Colemans, London Change of use of annexe to separate dwelling house And Road, Stanford Rivers, with garden (revision to EPF/1269/12 and EPF/0797/17). Ongar CM5 9PQ http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?S EARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=620279
STANFORD RIVERS PARISH COUNCIL - 3 -
Meeting: PARISH COUNCIL Date March 2019
EPF/0315/19 LB Grade II Listed Building Consent for change of use of annexe to separate dwelling house with garden (revision to EPF/1269/12 and EPF/0798/17). http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?S EARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=620293
EPF/0484/19 The Woodman Public Internal alterations to the trade kitchen area and toilet And House, London Road, areas. Installation of new door openings into amended EPF/0489/19 Stanford Rivers, Ongar kitchen area together with new trade kitchen extract LB CM5 9QF system. Replacement walk-in chiller / freezer with new two stage walk-in chiller / freezer. http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?S EARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=620897
Grade II listed building consent for internal alterations to the trade kitchen area and toilet areas. Installation of new door openings into amended kitchen area together with new trade kitchen extract system. Replacement walk-in chiller / freezer with new two stage walk-in chiller / freezer. http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?S EARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=620913
EPF/0351/19 3 Cumley Road, Stanford Proposed single storey rear extension with a flat roof. Rivers, Ongar, CM5 9SJ http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?S EARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=620419
EPF/0335/19 Bugle Cottage, School Grade II listed building consent for internal alterations. LB Road, Stanford Rivers, http://planpub.eppingforestdc.gov.uk/NIM.websearch/ExternalEntryPoint.aspx?S EARCH_TYPE=1&DOC_CLASS_CODE=PL&FOLDER1_REF=620373 Ongar, CM5 9PU 2. To NOTE any planning applications that have been responded to via the Clerks delegated powers NIL 3. To NOTE any planning applications upon which EFDC do not normally accept comments EPF/0349/19 3 Cumley Road, Stanford Application for a Lawful Development Certificate for a CLD Rivers, Ongar, CM5 9SJ proposed rear facing dormer, ground floor extension, front porch, replacement of existing fenestrations & replacement outbuilding. EPF/0267/19 Colemans Farm, Toot Hill Application for Approval of Details Reserved by And Road, Ongar, CM5 9QN Conditions 4, 6, 8, 14, 15 & 17 for EPF/3460/17 & EPF/0300/19 EPF/3065/18. Condition 4:-"additional drawings of DRC proposed new windows, doors, surfacing and boundary treatment", 6:-"hard and soft landscaping", 8:- "Preliminary Ecological Assessment", 14:-"flood risk assessment and management & maintenance plan", 15:-"details of foul and surface water disposal", 17:- "wheel washing or other cleaning facilities". (Demolition of agricultural buildings, construction of two detached houses, extension to dairy cottage garden, provision of boundary treatment with hard & soft landscaping).
Application for Approval of Details Reserved by Condition 11 for EPF/3460/17 & EPF/3065/18. 11:-"Land Contamination Remediation Works", (Demolition of agricultural buildings, construction of two detached houses, extension to dairy cottage garden, provision of boundary treatment with hard & soft landscaping). EPF/0043/19 Barn at Maybanks Farm, Prior notification approval application for proposed PN 7 - 9 Epping Road, change of use of Agricultural building into two dwelling Stanford Rivers, Ongar, houses (C3) - (Revised application to EPF/2928/18) Essex
STANFORD RIVERS PARISH COUNCIL - 4 -
Meeting: PARISH COUNCIL Date March 2019
4. To NOTE any enforcement actions or appeals. Enforcement Notice- Reference ENF/0595/17 Date Issued 17/01/2019 Date Effective 21/02/2019 LOCATION Land at the rear of The White Bear PH 149, London Road, Stanford Rivers, Ongar Alleged Breach Land used as storage yard for scaffolding Case Events E03a - Notice Authorised 11/01/2019 1 - Notice Issued 17/01/2019 1 - Enforcement Notice Served 17/01/2019 5. To NOTE any other planning matters – Planning Decisions
9. COMMUNITY POLICE SPECIAL Councillors will recall that £1,000 was budgeted for in 2019/2020 for the supply of a community police special for the Parish of Stanford Rivers. Since this time, the Clerk has met with Les Hawkins, Specials Supported Policing Coordinator, Specials Command, with regard to the process and how this would work for the Parish.
• Purpose of Police Specials is to have high visibility presence in often lost communities • Police special is a volunteer, so the hours they work are of their choosing, but police ask they commit to at least 16 hours • They have full police powers • Not employed, so they have no salary • Mileage at .45/mile payable from where they live to the nearest Community Policing Team Centre where they go on duty, after which time they are allocated a car. If no car, they are able to use their own car. • They are paid a small fee (fee sheet available) • Police pay the costs, and then invoice the Parish Council 3 months in arrears for reimbursing • The Specials are encouraged to do other community police work to ensure that their skill set remains fresh, for example taking part in specific operations. This means they may not spend all 16 hours in the Parish, but this ensures they remains up to date with current issues and training. • The Specials sign on and off electronically and can be monitored wherever they are, so the actual timings and costings can be accurately accounted for. • The difficult part is recruiting and finding a willing volunteer. • The Special will have Independent Control Status. • When the recruitment process starts, police will scope their current specials to see if any of them are interested in the role and fit the post • Often, recruiting starts from scratch – but this can take considerable time • Advert is unique to each parish, with a unique web address • Application process involve applicants first going through eligibility checks, then assessment centre, assessed for competence, fitness and written tests. Then, two stages of foundation training – foundation and post foundation. Post foundation they will work alongside another officer, and will have a portfolio of issues and events they need to deal with and get signed off before they can be classed as independent. All the training takes place alongside their current job, often at weekends, so can take a considerable amount of time for somebody to be fully trained. Once completed foundation, get a warrant card, and once their portfolio signed off and they can be independent, they are allocated to the particular area in question. • Parish Council can ask that they are on duty certain times or attend certain events, however the CPT inspector agrees their duties, but the Council is encouraged us to do this, as well as asking the Special to attend meetings or local events. • Subject to a legal agreement (as money involved) but the Parish Council will have no responsibility for the special in terms of employment. A further update will be given at the meeting.
10. MOLE TRAP ASSET OF COMMUNITY VALUE NOMINATION To receive an update on the Asset of Community Value Nomination being pursued by Stapleford Tawney Parish Council if available.
11. PARKING AT BARNMEAD The Clerk has contacted EFDC to confirm that the Parish Council would like to progress the possibility of an off street parking solution, which would include cutting into the Barnmead Green. Informal consultation has taken place with local residents of Barnmead, and the feeling was unanimous that something must be done to resolve the parking issues that are a continuing problem. An update will be given at the meeting if available.
STANFORD RIVERS PARISH COUNCIL - 5 -
Meeting: PARISH COUNCIL Date March 2019
12. REVIEW OF POLING DISTRICTS EFDC is legally required to undertake a review of the parliamentary polling districts and polling places within the Epping Forest District by 31 January 2020, and this review commences on 18 February 2019. Attached to the agenda is a list of the polling districts and polling places for the Parliamentary Constituency detailing which this town/parish forms part. The purpose of the review is to seek to ensure that: (a) all electors in the District have such reasonable facilities for voting as are practicable in the circumstances; and (b) so far is reasonable and practicable, the polling places are accessible to all electors, including those who are disabled. Between 18 February and 1 April 2019 electors from within the Epping Forest District may make representations. Such representations may be made by email to [email protected]; or by post to Polling District/Place Review, Democratic Services, Epping Forest District Council, Civic Offices, High Street, Epping, Essex CM16 4BZ. The Council would welcome representations from any person or body with expertise in relation to access for persons with any type of disability. Any person or body making representations should, if possible, give alternative places that may be used as polling places if that is what their comments concern. At the end of the consultation period a report will be submitted to one of the Council’s select committees to enable consideration to be given to the representations received, with a view to recommendations being made in respect of future polling districts and polling places. The District Council will make a final decision on this matter at its meeting on 30 July 2019.
13. MEMBERS REPORTS To Receive Brief Reports from Members and to RECEIVE any questions emanating from those reports • Chairman's Report • Vice Chairman's Report • District and County Councillor Reports ➢ Highways Newsletter January & February (attached to the agenda) • Parish Councillors Reports ➢ Cllr Saridja – Security ➢ Cllr Mrs Jackman – NALC update
14. INSURANCE RENEWAL The Parish Council’s insurance is due for renewal on 31st March 2019. The current insurers are Zurich, and a quote has been received to continue with Zurich at a cost of £257.60 (inc IPT). This is unchanged from last year. Councillors are asked to CONSIDER this insurance renewal, a summary of which will be given at the meeting.
15. NEWS AND VIEWS The Clerk understands there has been some concern that the Moletrap featured on the front page of the News and Views, stating that the pub is not within the Parish. The Clerk will provide a further update on this at the meeting. Councillors are asked to advise the Clerk of any news items they would place in News and Views for the upcoming edition, and to consider future input.
16. FINANCIAL REPORTS a) Approve payments, and to note the current status of accounts: Reference To For Amount BACS Adriana Jones Clerks Salary February and £720.00 March 2019 (paid monthly) BACS HMRC PAYE December February and £180.00 March 2019 (paid monthly) BACS Zurich Insurance 1/4/19 – 31/3/20 £257.60 BACS Thornwood Grounds Various grounds Maintenance in £185.00 Maintenance Parish - Feb (37.00 VAT) BACS Catalyst Printing Newsletter Print March/April £153.00 BACS Art Nursery Christmas Tree £65.00 BACS D Wickham Fit / paint skirting Village Hall £165.00 BACS NWBPC Reimburse for July Grass cutting, £444.00 Invoiced in error (VAT £74.00) D/D PWLB Public Works Loan Payment £1,584.63 (1/4/19)
STANFORD RIVERS PARISH COUNCIL - 6 -
Meeting: PARISH COUNCIL Date March 2019
BACS Viking Direct Stationery, N&V £383.86 (VAT £5.98)
Bank Balances as at 1st March 2019 Unity Current Account £ 1,822.46 Unity Deposit Account £ 27,488.48 Barclays 90832650 £ 0 Barclays 00443549 £ Under investigation
INCOME: £6,065 – ECC CIF grant award (24/1/19) £150.00 – Kempster N&V £100.00 – Forest Vet N&V £150.00 – Crownlands N&V
17. TOOT HILL VILLAGE HALL Councillors to receive an update on any matters concerning the Village Hall, including: • Repair works to fix floor outside WCs • Dumped Fridge • Radiator and lights • Deed and lease expire December 2019 – Meeting with Sue Sheppard, RCCE • The Autumn Budget announced up to £8 million to help with the cost of repairs and alterations to village halls, Miners’ Welfare facilities and Armed Forces organisations’ facilities. Funding of £3m has been allocated to ACRE for distribution to village halls.
18. DATES OF NEXT MEETINGS/EVENTS Councillors are asked to NOTE the dates of the next meetings: • 9th May • 11th July – Poss change date • 12th September • 14th November