Correspondence
4.1.1 Robert L. McDonald and Lee Swoboda submitted applications for the Hood Canal Coordinating Council Citizens Advisory Group. 4.1.2 Robert McDonald submitted an application for the Housing Authority Board. 4.1.3 Liquor Control Board submitted a marijuana license application for Mayflower Partners and a special occasion license for Rotary Club of South Puget Sound. 4.1.4 Economic Development Council of Mason County submitted their first quarter report.
Background: Correspondence received in the Commissioners' office.
Recommended Action: None
Attachments: Originals on file with the Clerk of the Board.
04-14-15 cc: CMMRS Neatherlin, Sheldon & Jeffreys Clerk ~l\..~ W~ MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET C
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(IF NEEDED, PLEASE ATTACH ADDITIONAL SHEET FOR MORE INFORMATION) ,1- \EOR MS\COMMIUEE APP! ICAT!ON doc cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk 8ttL"na ~-UfL, MASON COUNTY COMMISSIONERS c~ b-{NJ~ 411 NORTH FIFTH STREET SHEL TON WA 98584 Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269
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F:\150405 HCCC Advisory Board Application.doc cc: CM MRS Neatherlin, Sheldon & Jeffreys clerk -
I AM SEEKING APPOINTMENT TO llac}5//l1 flv / DftOARD D COMMITTEE D COUNCIL NAME: Tu\Der-t ADD RES: PHONE: CITY/ZIP: WORK Pl .IVE) E-MAIL: c ...... COMMUNITY SERVICE I EMPLOYMENT: (IF RETIRED, PREVIOUS ti (ACTIVITIES OR •E••E•sH1Ps1 i EXPERIENCE) Cu_ vrr !ff~ VN"1!?~f!Roi jgt.. OavlDS €p1'seupoJ ' COMPANvjBL,Y Tl?hz'SltJc;(v11J YRso/JiZ_ !cb11whj 1'01&--J?IV C- POSITION: vJ?.tn;htktie/ ltl-ixJtcJr : q, 6.ai&r df;op10--- COMPANY:·li!kki.L YRS ~ © o,w...... [g fn\ p+teartJ 1MJ115 POSITION: Nq n,t (IF NEEDED, PLEASE ATIACH ADDITIONAL SHEET FOR MORE INFORMATION) .J :\EO RMS\COMMIUEE APP! !CATION doc cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk e ~ ~~ J Pzlx_, p. '0thU NOTICE OF MARIJUANA LICENSE APPLICATION C WASHINGTON STATE LIQUOR CONTROL BOARD RETURN TO: License Division 3000 Pacific, PO Box 43075 Olympia, WA 98504-3075 fD) fg@ [~ QM~ st ~rn~~O ~e~~~~;~ 16360) 664-1600 ln) ~. ~: www .liq.wa. gov 1 ':',( DA_:r' E : ~ 4/01 / 15 TO: MASON COUNTY COMMISSIONERS RE: NEW APPLICATION MASON COUNTY COMM/SSIONEPS UBI: 603-441-624-001-0001 License : 417311 - 7A County: 23 APPLICANTS : Tradenarne: MAYFLOWER PARTNERS Loe Addr: 311 E EXPORT RD MAYFLOWER PARTNERS LLC SHELTON, WA 98584 HOGG, PETER JAMES Mail Addr: 1721 W VALLEY HWY #107 AUBURN, WA 98001-1658 KHUU, JUSTIN Phone No.: 415-279-1780 PETER HOGG KHUU, KATHRI (Spouse) RAND , MICHAE SEPPALA, MEL (Spouse) Privileges Applied For: MARIJUANA PRODUCER TIER 2 As required by RCW 69.50.331(7) the Liquor Control Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days, we will assume you have no objection to the issuance of this license. If you need additional time to respond you must submit a written request for an extension of up to 20 days, with the reason(s) you need more time. If you need information on the SSN, contact our Marijuana CHRI Desk at (360) 664-1772. YES NO 1 . Do you approve of applicant? ...... D D 2. Do you approve of location? ...... D D 3 . If you disapprove and the Board contemplates issuing a license, do you wish to request an adjuducative hearing before final action is taken D D (See WAC 314-55-160 for information about this process)? ...... 4. If you disapprove, per RCW 69.50.331(7)(c) you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all the facts on which your objection(s) are based . DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY COMMISSIONERS LI BRIMS/C092057 /0092140 OR DESIGNEE cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk ~ c;(ITJkf WASHINGTON STATE LIQOUR CONTROL BOARD - License Services 3000 Pacific Ave SE - P 0 Box 43075 Olympia WA 98504-3075 TO : MASON COUNTY COMMISSIONE~S April 1 , 2015 SPECIAL OCCASION #: 093246 ROTARY CLUB OF SOUTH PUGET SOUND 2100 WEST BAY DR NW OLYMPIA WA 98502 DATE : APRIL 25, 2015 TIME : 5:30 PM TO 9 PM PLACE: LITTLE CREEK CASINO RESORT, EVENT CENTER - 91 W STATE RTE 108, SHELTON CONTACT: BOB LOVELY 360-791-2627 SPECIAL OCCASION LICENSES * Licenses to sell beer on a specified date for consumption at a specific place. * License to sell wine on a specific date for consumption at a specific place. * Beer/Wine/Spirits in unopened bottle or package in limited quantity for off premise consumption . * Spirituous liquor by the individual glass for consumption at a specific place . If return of this notice is not received in this office within 20 days from the above date, we will assume you have no objections to the issuance of the license. If additional time is required please advise. 1. Do you approve of applicant? YES NO 2. Do you approve of location? YES NO 3. If you disapprove and the Board contemplates issuing a license, do you want a hearing before final action is taken? YES NO OPTIONAL CHECK LIST EXPLANATION YES NO LAW ENFORCEMENT YES NO HEALTH & SANITATION YES NO FIRE, BUILDING, ZONING YES NO OTHER : YES NO If you have indicated disapproval of the applicant, location or both, please submit a statement of all facts upon which such objections are based. DATE SIGNATURE OF MAYOR, CITY MANAGER , COUNTY COMMIONERS OR DESIGNEE Page 1of1 Meghan Andrews - Re: Rotary Club of South Puget Sound From: Tami Lester To: Andrews, Meg han Date: 4/7/20 15 9:15 AM Subject: Re: Rotary Club of South Puget Sound Th is agency holds no objection to the attached application > > > Meghan Andrews 4/6/2015 4:03 PM > > > Please see attached and respond with any information pertai ni ng to your department. Please and t hank you, Meghan Andrews Recept ionist/Secretary Mason County Support Services 411 N 5th Street Shelton, WA 98584 360-427-9670 # 380 [email protected] file:///C:/Users/meghana/AppData/Local/Temp/XPgrpwise/5523A04AMasonmail10013375... 4/7/2015 cc: CM MRS Neatherlin, Sheldon & Jeffreys Clerk 5 EDC OF MASON COUNTY -1 T QUARTER REPORT TO: Diane Zaren, Mason County FROM : Lynn Longan, Executive Director DATE: January 2015 - March 2015 CAPACITY BUILDING Objective: Create a regulatory environment that protects public safety while encouraging and allowing businesses to grow and prosper. Work with the regulatory committee continues. Through this committee we will be working on revising and updating the Mason County Comprehensive Plan as a whole and the Economic Development Element specifically. We are planning to provide recommendation for code revisions. Objective: Create and support physica l infrastructure opportunities that encourage improvement and growth within the county. • Continue to work with the West Sound Alliance to promote and encourage legislature to pass a transportation package that includes projects from Mason County. Spent a day in Olympia meeting with legislators regarding the transportation package and the need for the Belfair Bypass. • Continue t o work with Mason County PUD No. 3 on their downtown building and how it can be utilize d. In talks with potential partners to develop a feasibility study on possible us es. Objective: Crea te and support social infrastructure to build initiat ives around shared valu es, opportunities, problems, t hreat and co nce rns. Additionally, work to t ransfo rm the com munity for the better an d inspire others to do the sa me. Met with Pac5 EDC group. Signed a non-binding, non-financial MOU t hat helps solidify ou r working partnership. We are talking about t his yea r's Expo as we ll as exploring the possi bi lities of ta king on t he Comm un ity Survivor's t raining. We are also talking about accessing CDBG fu nds to provide busi ness resou rces locally. • Attended a CO LPAC meeting in Montesa no and the organ ization is moving forward to hi re a facilitator for reo rga nizi ng the organization as well as helping us apply for FY16 funding. Objective: Workforce. • Attended the PacMountain Board retreat. The Workforce Innovation and Opportunity Act has new guidelines and criteria for the local Workforce Boards. The Board of Directors spent an entire day working on how we would like the Board to look in the future. Working with the B2B program person. Regular meetings are set to check in twice a month. Objective: Grow and expand our economy by placing an emphasis on working with existing businesses and creating new ones. • Met with Green Diamond Resource Company (Blayde Fry) and discussed the strategic plan and the forest products industry profile. Met with Our Community Credit Union (Bert Fisher) and spoke about their call center operations and the potential growing this type of industry. Met with Mason General Hospital (Eric Moll) and discussed the strategic plan, healthcare industry profile & required education that could be provided locally. Met with Port of Shelton (John Dobson) about a planned expansion for existing businesses. We have also been asked to participate in a conversation between local governments around annexation of the Marina. Met with TruFab regarding workforce issues as they received a new contract from Boeing and need customized training. We are working with the Dept. of Commerce to discuss a 'Workstart' program and have an application for training funding in process. Continuing to work with ProGlass. The owner decided to construct a new building rather than using anchored shipping containers for storage. Because of this change, they will not be operational in September. They are currently working with the county planning office on permits and once they have a better idea on timing they will get us a revised timeline. Met with Ridge Motorsports Park owners, Rusty Gill and Joe Manke, to discuss different ways to build this industry. Joe has met with Little Creek Casino and they are working on putting together some packages. There are several things happening with the park that the EDC is involved with. Ridge has also resolved the manager position for the course by hiring Fred Wright. Working with a local trucking company looking to expand their operations. Starting entrepreneurism committee work around marketing materials for business resource information with a focus on start ups. Objective: Create a comprehensive study of Mason County's economy and identify ways to grow, expand and diversify our economic base. • Continue to research and develop the top seven industries profiles (tourism, food production, advanced manufacturing, trade schools/vocation education, information and communication technologies, forest products, and medical/healthcare) identified though our strategic planning forums. Continue to work with Hall Equities regarding their Shelton Hills project, specifically regarding power needs. NESS RECRU Objective: Increase community opportunities for new business RFP: The Department of Commerce sent us a lead (Project E) for a food processor interested in building a sq. ft. facility to produce confectionary coating and fillings. They requested information on 15-20 acre sites with Natural Gas. The company plans to invest $20m in the facility and create 30-40 jobs. Washington State has been eliminated from this search. The company's customer base and supply chain are primarily based Los Angeles so they have narrowed their search to Southern California. RFP: The Department of Commerce sent us a lead (Project MX) for an existing boat builder with two facilities - one in Seattle and one in Kent. The company is expanding and is on a tight timeline to find a third facility. They are looking far and wide - from Pasco up to Bellingham. The one caveat is they do not want to locate in Snohomish, King or Pierce Counties - apparently prevailing wages and environmental costs have motivated them to look outside their existing locations. Workforce is a high priority - Project MX will be hiring approximately 30 technical/skilled employees, 30 semi-skilled employees, and transferring 10 employees to their new expansion location. RFP: The Department of Commerce sent us two potential businesses recently. A foreign owned boat builder exploring their options in the U.S. This company builds offshore supply vessels; aluminum crew boats, and barges. They need 10-25 Acres, 1,000' waterfront, and a 20' draft. And a mushroom farm with 30k tons/year production. They need 300-350 acres flat land ready for greenhouses, 2,500 M3/week water (water is recycled and reused), 4-5rnw power, and gas. They will employee 800-1,000 FTE employees. The Department of Commerce sent us a lead (Project E) for a food processor interested in building a 100,000 sq. ft. facility to produce confectionary coating and fillings. They requested information on 15-20 acre sites with Natural Gas. The company plans to invest $20m in the facility and create 30-40 jobs. The proposal was due July 21st and we are waiting to hear back from the Department. This project is still active, but there has been no movement by the company- they are still reviewing proposals. MARKETING AND COMMUNICATIONS Objective: Continue to get the word out that the EDC is here and open for business. To be effective we need to make sure we are communicating with our stakeholders. Existing and prospective businesses need to know who to call when they need assistance. Working to building supporting information and updating current links on the new website to launch onto the live website and to push communication pieces such as news releases, newsletters and events Created a Twitter account and are starting to transfer ownership for Facebook to build social media presence Working on first quarter digital/print newsletter have two more articles to add before completion .. Completed the annual luncheon in February with Ridge Motorsports Park. It was very informative and well attended. Presented 14 awards and a thank you to our 2014 chair. Objective: Position Mason County to be a viable location site selectors and companies looking to relocate and/or expand their business. Working to building a comprehensive list of available commercial/retail and industrial properties. Updating the Economic Vitality Index for 2015. Objective: Business Recruitment Building marketing materials and researching medium to large real estate developers for the new Multi-Housing Tax Incentive Program. Beginning to plan an 'open house' for developers to come to the community and tour applicable properties. Building marketing materials (including QR code business cards and interactive PDF) for ReCon Retail Trade ShmN in May. Researching the feasibility for outdoor recreational retail opportunities. Hosted our second annual Business Plan Competition with Shelton Lynn attended, with Joel Myer, the American Public Power Association's Customer Connections conference in Jacksonville, Florida October 26-29. She spoke with many site selectors about our area and what they are looking for when they search for a company. Met with the Dept. of Commerce's Aerospace Sector Lead to discuss the probability of Mason County being a viable location for growing the sector. Attended the Washington Economic Development Association {WEDA) legislative retreat. Participated in the Shelton High School Career Expo. Lynn Longan attended a Ports dinner - five ports participated. Lynn Longan spoke at the WorkSource office's "Starting Your Own Business" workshop. • Lynn Longan spoke at the North Mason County Chamber of Commerce lunch . March 26-31: Lynn will be in Washington DC for the Workforce Development Conference. April 15th: Leadership Simulcast at Mason County PUD No. 3 April 17th: Rural Pathways to Prosperity at Mason County PUD No. 3 cc: CM M RS Neatherlin, Sheldon & Jeffreys Clerk PO Box 64.5, Stleltion, WA 98584 www.masoncountyems.org March 19, 2015 Mason County Public Hospital District #2 P.O. Box 1626 Belfair, WA 98528 Honorable Commissioners; I trust this letter finds the Board of Commissioners safe and healthy. The Mason County EMS and Trauma Council received your letters dated December 28, 2014 and March 12, 2015. The two letters addressed several issues. Please accept our response, along with our desire to secure a successful partnership in the future, with open communications. While understanding the purpose of Mason County Public Hospital District #2, is to make available public primary and urgent care medical services to the residents of MCPHD 2, we applaud your mission statement to increase access to health care. The EMS and Trauma Council's purpose is to oversee coordination, evaluation, planning, and development of standards and regulations for the county emergency medical system. The EMS and Trauma Council has historically assisted jurisdictions and agencies with: funding for all levels of EMS training, funding for training equipment, establishing policy to facilitate regulatory mandates, and offering best practices to continue to save lives and improve the health of our citizenry. During the February council meeting, while addressing your December 28th letter, it is the position of the council, to not make changes to our by-laws, thereby maintaining future relations along with your membership. I understand your letter March 12, 2015; it is the position of the MCPHD 2 to continue on the council, maintaining membership. One of the more stressful tasks of any council member is to assist with the budget committee. I commend those that have endured the process of establishing a revenue stream within a quasi-governmental and private membership system. Specific revenue support from an individual jurisdiction or agency has created a challenge of fairness, in that; there lies multiple levels of valuation, taxation, service needs, income and expense from any given agency. The council is made up of a diverse membership, with a mission of high-level medical training, rapid response and service, along with positive and successful outcomes for our community. Your willingness to maintain membership shows the commitment MCPHD 2 has for our county and its people. In both letters, the MCPHD 2 Commissioners share concerns regarding "stated expenditures, and some of the accounting practices," and "the apparent lack of financial oversight of the council." These are broad statements that are difficult to respond to; and with all due respect, the council prides itself by using accepted (GAP) general accounting practices. While having financial procedures in place in the past, we have currently adopted several new additional financial control policies to the council. It is the position of the council, with appreciation, to accept your monetary contribution to support the council's mission. By way of no legal mandate, the amount of this contribution is at the will of MCPHD 2 Board of Commissioners. With your contribution, MCPHD 2 joins a unified passion and agreement to support the council, to assure required training, and maintain a high standard of emergency medical services in Mason County. Thank you for your time, and I look forward to your support and service. Secretary cc: Mason County Boar of Commissioners Attach_ments: MCPHD 2 to MCEMS-TCC, March 12, 2015 March 12, 2015 Mason County EMS and Trauma Council PO Box 645 Shelton, WA 98584 Todd Ward: Chainnan Bob Burbridge: Secretary Dear Todd and Bob, Jeromy Hicks attended our monthly Commissioners meeting on February 24, 20 15. He spoke in regards to the EMS Council and asked the Commissioners to reconsider their withdrawal from the Council. He did not speak to us as a representative of the EMS Council but as a member of the community and NMRFA . He explained the need of financial support for education and training of Paramedics and EMT personnel in the north end of Mason County. The Commissioners have a desire to continue to help with providing financial support, but they do not agree to be classified as an ALS agency. The Commissioners do have a concern with the general apparent lack of financial oversight of the council. During the October 28, 201 4 Commissioners meeting, they agreed to pay $2850.00 (1 /2 of the ALS amount) for 2015. Previously the EMS Council was not receptive to that amount from MCPHD2. If the Council would reconsider accepting the $2850.00 for 2015 , MCPHD2 would like to continue on the Council. The amount that MCPHD2 would be willing to pay in 2016 and beyond is to be decided later. Additionally, Commissioner Dr. Lane Johnson would be our new representative on the Council. We look forward to hearing your response. S~a/fo/;~ Sandra Robertson MCPHD2 Superintendent [email protected] Sandra Robertson, Superintendent, 360-275 -2517 Lane Johnson MD Tommy Thombs Peggy VanBuskirk Kaye Massie Herb Gerhardt Commissioner, Pas. #I Commissioner, Pas. #2 Commissioner, Pos. #3 Commissioner, Pos. #4 Commissioner, Pos. #5 Mason County Public Hospital District No. 2, 2 I NE Romance Hill Rd. , P. 0. Box I 626, Belfair, WA 98528 Email: [email protected] www.mcphd2.org December 28. 2014 Mason County EMS & Trauma Care Council (MCEMS-TCC) Mr. Brandon Searles. Secretary Shelton, WA 98584 Re. Notice of Wi thd rawal Dear Brandon. Mason County Public Hospital District 2 (MCPHD2) hereby serves its notice of withdrawal from further participation in and with MCEMS-TCC. The MCPHD2 commission made this unanimous decision during the open public meeting on November 27. 20 14. The reasons that MCPHD2 has made this decision to withdraw are: MCPHD2 is a public entity formed by a vote of North Mason area citizens in November 2007. after Mason County Public Hosp ital Di strict 1 decided to cease its clinic operations in the North Mason area. MCPHD2 currently contracts with Harrison Medical Center to operate a primary and urgent care clinic during. Neither MCPHD2. nor the contract clinic operates any am bulance services. and MCPHD 2 is neither a hospital. nor ALS provider. MCPHD2 voluntarily joined the MCEMS-TCC in 20 l 0. and our initial contributed payment. although none is required. was $1500.00 per year. That contribution was increased to $2.500 per year in 20 l 3. In September 201 4. the MCEMS-TCC sent out a proposed budget to cover its 2015-1 7 operations. That budget rrnposed an increase to $6,000 per year by 20 17. Because MCPHD2 is neither a hospital nor ALS provider. and because MCPHD 2's tax receipts are much lower than a hospital or ALS provider. it is our commission·s decision to oppose the requested increase. This has been..shared with you both verbally and in writing. MCPHD2 questions some of the stated expenditures. and some of the accounting practices of MCEMS-TCC. In conclusion. MCPHD2 hereby serves notice that effective December 3 L 2014- MCPHD::! will be withdrawing from. no longer participating in . nor provid ing any future funding to the MCEMS-TCC. Sincerely. _)-a1 z1 · L 1.C; Ji~le ~..---./ Sandrn Robertson. ~nteri m Superintendent. and Board Secretary MCPHD2 PO Box 1626 Belfair. WA 98528 360-275-2517 CC: Mr. Randy Neatherlin. County Commissioner Sandra Robertson. lmeri111 !i11peri111emle111, 360-275-25 I 7 Lan e Johnson MD Tommy Thombs Peggy Van Buskirk "-aye Massie Herb Gerhardt ( ·0111111issi1mer. /'vs. "I \ 0111missi1mer. 1'0.1·. ;; 2 Co111111issirmer. Pos. ==3 \ 0111111issio11er. l'os. ;; .f Commi.uioner. Pos. :;5 ------:\Jason C0111111 · /'11hlic Jlospiwl Di.l'lricl !\'o. 2. ] / .l\E Ro111a11c!' Ifill Rd.. P.O. Ho.\ 16:!6. Be/fair. Jr.I 98528 Fmni/· mt·nlul:! i1Jmr.nhrl:!.nrP WW\!'. J11f'l}/J d~. Ol'P PROCLAMATION VOLUNTEER RECOGNITION DAY WHEREAS, the entire Mason County community can effect positive change with any volunteer action no matter how big or small; and WHEREAS, volunteers working in their communities utilize their time and talent daily to make a difference in the lives of the residents and visitors to Mason County; and 'vVHEREAS, during this ~~ational Volunteer Week, April 12-18, 2015, all over the county, service projects will be performed and volunteers will be recognized for their commitment to service WHEREAS, experience teaches us that government by itself cannot provide all the resources needed to assist our residents and visitors who find themselves in immediate danger; and WHEREAS, our county's emergency volunteer force is a great treasure; and WHEREAS, Mason County emergency volunteers are vital to our future as a caring and productive region of the State of Washington: NOW, THERFORE, We the Board of County Commissioners of Mason County do hereby proclaim April 15, 2015, as VOLUNTEER RECOGNITION DAY In Mason County, and urge our fellow citizens to volunteer in their communities. By volunteering and recognizing those who serve, we can ensure a better, safer, and more secure community for our children, families, friends, co-workers and visitors. Dated this 14th day of April 2015 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Randy Neatherlin, Chair Tim Sheldon, Commissioner Terri Jeffreys, Commissioner KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, OLYMPIAN, CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, SHELTON, ECONOMIC DEVELOPMENT COUNCIL, SUN RE: EARTH DAY In recognition of April 22, 2015 as Earth Day, Mason County will host a one-time (no commitment) Adopt-A-Road Event. Individuals, families and groups are welcome to participate in this event by attending the open-house and safety training on Wednesday, April 22, 2015 from 30 PM to 7:30 PM at Mason County Public Works, 100 W Public Works Drive, Shelton, WA. Information collected at the open-house will determine the designated litter pickup locations, road teams and schedule, all to be determined by participation. Mason County encourages residents to celebrate Earth Day all year long by: • Regularly servicing on-site septic systems; e Attending local plant sales and purchasing native trees and shrubs; • Planting a shade tree on properties in the Johns Creek watershed; ID Working with neighbors to place dog waste stations in neighborhoods; • Conserving energy by using energy efficient appliances and lighting systems; ID Properly disposing of mercury containing light bulbs and other items; • Researching and using environmentally-friendly household cleaners; • Properly disposing of household hazardous waste; • Using the County pharmaceutical disposal program; and o Organizing a group to adopt a County Road. For any additional information, you may contact Mason County Public Works at (360) 427- 9670, 275-4467, or 482-5269 at extension 450. BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Terri Jeffreys Tim Sheldon Vice Chair Commissioner BRIEFING 1. RECOMMENDED ACTION: Move approve the March 23, 15 briefing minutes. Attachment(s): Minutes BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers, 411 North 5th Street, Shelton, WA Week of March 23, 2015 Monday, March 23, 2015 9:00 A.M. Belfair Sewer Finance Proposal - Frank Pinter Commissioners Neatherlin, Jeffreys and Sheldon were in attendance. .. Frank Pinter provided follow up information to the previous briefing on the Belfair Sewer Financial proposal. There is an outstanding balance of $60,486 for not paying the monthly sewer bill (27 out of 195 customers); Unpaid Capital Facility Charges (CFC) are $89,760; 22 out of 53 County Hookup Program Loans (CHP) are unpaid/delinquent for a total balance owed of$16,768; All customers that have not paid the CFC have a Failure to Connect to Sewer System lien recorded on their prope1iy and unpaid monthly sewer customers are also having liens filed on their prope1iy. " C1mm. Sheldon asked if sewer hookup increases property values. Frank answered that the sewer is included in the property assessment. The assessment reflects market value and the market value has not yet increased due to sewer. ., Funding Options: " Continue to add .09 and REET 2 Funding. " Form a Utility Local Improvement District (ULID) at $195/year for 400 ERU's Would take 66% voter approval and reduces hook up fees Adds $4 l 6K to revenue over 10 years Utilizing new hookup schedule costs $2,973,000 in revenue due to lower hook-up fee .. Add Phases 2, 3, 4 with $1,362,500 financing@ 1.5% for 25 years Estimated construction cost at around $10M. Would need $1.4M seed money Necessary to improve financial feasibility of utility Adds $281,474 in interest costs, hookup and rate revenue increases, O&M expenses increase Allows Utility to hold rates at $99 for ten years if .09 and REET 2 funding is added Cmmr. Sheldon interjected that it would be impossible to forecast that the rates would stay the same for 10 years. C1mm. Neatherlin stated holding the rates would allow this system to become more competitive with sunounding areas. • Boss Settlement financing of $2,000,000 at 1.5% interest over 25 years. Costs Utility $2M in principle and $413, 173 in interest expense. All interest is future Treasurer's interest revenue " Refinance Loan 17 of $2,445,000 at 1.5% interest over 25 years • Current Status: Fund balance runs to $0 in 2018 Fund balance never turns positive from there ($5.8M) fund balance by 2040 Annual operating cash flow turns positive after 2032 This reflects no Phase 2,3,4; no BOSS settlement, fees increase according to code " Adding Phases 2, 3, 4 Add $1,362,500 to seed an 85% grant from DOE for $9,083,333 Interest cost is $281,474 funding Treasurer's interest revenue Allowing ERU Rate to increase @ 2% annual creates positive cash flow Holding ERU rate to $99 for 10 years and adding $325K from .09 and $150K from REET 2 creates positive cash flow .. Belfair Sewer Advisory Task Force Financial Plan@ 1/26/15 Add Phases 2,3,4 with internal bond financing of$1,362,500 Add $275K from .09 and $150K from REET 2 Hold rate @ $99 for 10 years Add ULID or alternative prepayment program or SB5795 "Assessment Reimbursement Area" Add revised hook-up fee schedule costing $2,973,000 in revenue to entice early hookup Refinance Loan 17 with internal bond financing Adel $2,000,000 BOSS settlement payment to internally funded bond financing Board of Mason County Commissioners' Briefing Meeting Minutes March 23, 2015 "' Alternatives ERU Growth from 2% to 2.5% Hold ERU rate at $99 for 10 years Use current hookup rates $10K/ $13KJ $16.3K Finance Phases 2, 3, 4 and BOSS settlement with internal bond funding O&M cost/ERU reduced from $900 to $850 O&M cost increases educed from 3% to 2.75% .. Discussion of delinquent accounts. Question was asked if the customers who haven't paid hook up fees are the same customers who have difficulty making the monthly payments • Frank's Recommendations: .. Utilize an Internally Funded Bond (IFB)@ 50 Bps below 10 Year Treasury Note re-priced in five year intervals, amortized over 25 years e Add Phases 2, 3 and 4 with$ l .4M seed funding financed by IFB and by an 85% Grant from the Department of Ecology. Best way out is to increase hook ups • Maintain ERU Rates and Capital Facilities Charge (CFC~ Hookup Fees) at current N01ih Bay Rates, for ten years to allow comparables to "Catch Up" .. Utilize .09 for $450K and REET 2 for $150K for 12 years " Fund the Boss Settlement with the IFB, paid for by rate payers not General Fund. .. Establish a" CFC Prepayment Program" for a ten year period instead of the ULID proposal " Establish a County Wide Sewer & Utility District and a Community Utility Advisory Committee " Utilize a LAMBRID to expand sewer services to Sand Hill/Lynch and Beards Cove regions " Review reclaimed water utilization to be used as an revenue stream " Conduct an annual review of the plan's actual results and adjust rates accordingly to meet the established goals. Cmmx. Sheldon asked who is responsible for the CHP loan program, if loans are not paid. Frank believes the county is, we still have to pay Ecology and we can lien the property. Creating a county wide sewer & utility district would allow the County to eventually sale the utilities to an outside operator. Each system would need a separate capital improvement fund. Reviewed spreadsheet of various scenarios. Discussion of how to incentivize getting the delinquent fees paid and getting hook ups paid. If an Internally Funded Bond is established, it reduces available cash for other county needs. Frank assessed the cost to borrow $2.5M, if necessary, and determined the cost could be quite high. Decisions Needed: Construction of additional phases and how to fund; BOSS settlement and how to fund; what to do with ERU rates and hookup fees for Belfair Sewer; does the County establish an Internally Funded Bond. Cmmr. Neatherlin supports keeping the rate at $99; carrot the hook-up fee now; look at financing the BOSS settlement and construction as needed by an IFB. For a$ l .4M IFB, funds would to into Belfair Sewer Fund; unused funds would be invested. Bond could be set up on a draw down basis. Would still need to commit the total from investments. Cmmr. Sheldon read from the City of Shelton's sewer coalition paper. Cmmr. Jeffreys supports adding phases 2, 3, and 4. N01ih Bay rates do have built-in increase. She asked if the county is waiting for rates to catch up with surrounding areas; would we not do the same for the North Bay utility. Board of Mason County Commissioners' Briefing Meeting Minutes March 23, 2015 Frank responded he can look at that but attempting to hold N01th Bay rates could have an adverse impact to that utility. Cmmr. Jeffreys likes the canot approach for hook up fees. Frank pointed out that reduced revenue would have to be off-set by other revenue over the 25 year period. Cm1m. Sheldon pointed out that we need to consider delinquent accounts into cost analysis. BOSS settlement could be paid from Cunent Expense or financed. Cmmr. Sheldon noted that in the costs analysis we need to keep in mind the actual numbers are small; delinquency rates have to be factored and need to explore who was exempted. It is unrealistic to keep rates at $99 for 10 years. Is Phase 1 operating as efficiently as possible? Widening of Highway 3 will be complete soon making the area more attractive to businesses. The only funds that are growing are sales tax and REET, we have been using those funds and it is appropriate to continue. He noted that as the economy improves, construction costs will increase. He is afraid of getting too big before being able to pay for what we have. He understands Olympic Panel is closing affecting workforce (Cm1m. Jeffreys stated she was told that only 15% of the employees live in Mason County). In conclusion, Cm1m. Sheldon stated there are a lot of unknowns and doesn't want to make any long-term c01mnitments right now. Treasurer Lisa Frazier expressed concern for the SAO finding, the proposed ULID and proposed prepayment plans. She feels prepayment funds will have to be held in trust and cannot be used for operating funds and may not be invested. Frank inte1jected that none of the analysis except for the ULID consider these funds for O&M or construction. Ms. Frazier is opposed to refinancing Loan 17. For the internal funded bond, $4M is a lot of money to tie up for 25 years. Cunent portfolio is a little over $7M for long term which is 3 to 5 years, is laddered and being reinvested. State Pool investments change every day. She noted that the Treasurer's daily cash includes all taxing districts and is not all County money. The Ctment Expense would be around the ending fund balance amount. She reminded the group that the Board's decisions would need to come before Finance Committee. Tom Davis believes the solution is to grow the way out and a strategic plan is needed. $ l .4M is a good investment for expansion. BOSS settlement is unfortunate. Need to deal with delinquent accounts. Need a stick along with the caiTot and keep accounts cunent. Tie enforcement to additional pennitting. No refinancing of Loan 17 and no ULID. Bob Hanis agrees with most of Tom Davis' rec01mnendations. Invest in ourselves, way out is to build out with smart dollars. This is a complicated issue and need to work together. Need to collect on outstanding debts. With expansion of Phases 2,3, and 4 in conjunction with Belfair Bypass, would spur development. The UGA is not too big and is there to grow. The longer we wait, the worse it gets. Connolly supp01ts modifying hookup fees and agrees that construction fees will increase. Jack Jolmson stated it is important to keep rates at around $99. He hopes that is a priority and something is resolved. This affects anyone of investing in B elfair due to uncertainty. Discussion of SB5795, modifies latecomers agreement and would allow expansion of Phase 3 and 4 as well as funding of phase 3 and 4 at a later period of time and would not require funding today. Could separate Phase 2 so would require less seed money. Cmmr. Jeffreys has concerns with SB5795 and questions the application to existing development. RECESS from 11: 10 a.rn. to 11 :25 a.m. Board of Mason County Commissioners' Briefing Meeting Minutes March 23, 2015 11 :00 A.M.11 :25 a.m. Public Works - Brian Matthews & Melissa McFadden Utilities & Waste Management - Brian Matthews/Erika Schwender Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was absent. " Board agreed to place the Adopt-a-Road agreement with Timberlake on the agenda. Will be bringing an agreement for Shelton-Matlock Road soon. " Sand Hill Road speed limit. Staff investigated with the school district, parks and sheriff office and the consensus was to not raise the speed limit so it's safe for children. Staff has also researched the law for school zones. The area is congested year around due to children's activities. Melissa's rec01mnendation is to take public comment. Discussion of various options, including reduced speed during daylight hours. " First TIP CAP meeting is this Wednesday. 11: 15 i\.1\1. 11 :45 A.M. Juvenile Services Update - Jim Madsen Commissioners Neatherlin and Jeffreys were in attendance. C01mnissioner Sheldon was absent. " Jim Madsen provided an update on the Juvenile Detention Alternatives Initiative (JDAI) grant detention programs. l\1ason County has been a part of the program since 2009. Program effectiveness is being tracked. 11 :30 A.1',1. 12:05 P.M. Public Health & Human Services - Vicki Kirkpatrick Commissioners Neatherlin and Jeffreys were in attendance. Co1mnissioner Sheldon was absent. " New Enviromnental Protection Agency funding model that were circulated at the March 17 Alliance for a Healthy South Sound meeting. There may be funding going straight to LI Os (local implementing organizations) for planning and implementation including staff support. " Integration of Medicaid Mental Health & Chemical Dependency into a Behavioral Health Organization. Ms. Kirkpatrick requested support of the Board to continue to explore the concept of a shared governance structure for the Thurston-Mason Behavioral Health Organization and the joint development of options/reco1mnendations. Cmmr. Jeffreys asked this be brought forward for an additional briefing to allow time for additional review. She wants to know where we are being underserved and how to resolve that. Vicki has a concern with governance. Crmm. Neatherlin wants to know impacts to staff time. .. Governor's budget request for Communicable Disease funding for state and local Public Health System. Asking for Commissioners to support this additional funding. " State Department of Health proposed reallocation of Public Health Preparedness and Response Funding, annual loss to Mason County of $32,000. The State Department of Health gas decided to develop three tiers ofresponse capabilities and that there must be a Regional Lead organization, who will receive increased funding. Commissioner Discussion - there was no discussion. The Board recessed from 12:30 P.M. to 2:00 P.M. 2:00 P.M. Facilities, Parks & Trails - John Keates Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was absent. "' Travis Olsen reported on courthouse cameras and the various options. The Commissioners agreed to move forward at a cost not to exceed $6,000. " Travis has requested bids for window ballistic film. " Real estate offer on property located at 330 E Panorama Drive, Shelton. The Board approved moving forward with selling of the property. " Hunter Park restroom. Cmmr. Neatherlin suggested donating the park to the Port of Allyn and not pursuing restrooms at this time. Cm1m. Neatherlin would also like to expand the park to the adjacent property for a skateboard park but have the Port of Allyn run it. River Haven property review. John will do some more checking. 0 Heating/cooling unit for Building 4 had a compressor go out. Board of Mason County Commissioners' Briefing Meeting Minutes March 23, 2015 2:15 P.M. Depaiiment of Community Development - Barbara Adkins Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was absent. Memorandum of Understanding between City of Shelton and Mason County for an exchange of services throughout the Comprehensive Plan update process. The Board approved moving the MOU forward. " Discussion of staffing. The Building Inspector IV staff person is retiring and they have not had qualified people apply to fill the vacancy. Barbara is requesting the Building Official position be reinstated and add an entry level inspection position. The hope is that the Building Official position could also obtain the necessary fire inspector certifications to provide the Fire Marshal duties. CmTently they have to outsource conunercial permit review and fire code review. The Board approved moving forward with the Building Official and entry level Building Inspector position. The Cmmnissioners asked staff to review what permits are absolutely necessary. " Discussion of Title 17 to allow motorized commercial outdoor recreation (e.g. race tracks) as an allowed use in Rural Tourist Campground (RTC). Cnunr. Jeffreys believes RTC is becoming a catch all and suggested creating a different type of zone. It was pointed out that in the Code there are restrictions for a rezone to a more intensive land use and the total acreage can't exceed 50 acres. Cmmr. Jeffreys supports Ridge Motor Spmis and requested additional legal review. If Tim Whitehead is good with the change, Barbara will move this forward. 2:45 P.M. 3:05 P.M. Support Services - Bill Kenny Commissioners Neatherlin and Jeffreys were in attendance. Cmmnissioner Sheldon was absent. • Review of Lodging Tax Advisory Board membership. Members were appointed in May 2014 for two year terms and the law requires an annual review. Two spender positions need to be replaced. " Resolution rescinding resolution for lunch closure of Assessor, Auditor & Treasurer offices enclosed. Cnunr. Jeffreys confirmed those elected officials have reviewed the resolution. " March 31 Belfair meeting agenda was reviewed. " Civil Service Vacancy News Release will be issued. Commissioner Discussion Commissioners Neatherlin and Jeffreys were in attendance. Commissioner Sheldon was absent. Frank Pinter was also in attendance. " Discussion of what is needed to get the State Auditor's Office to rescind the finding on the Belfair Sewer. " Cn11nr. Neatherlin suppmis keeping the monthly rate at $99 for ten years and can review the North Bay utility. " Crmnr. Jeffreys wants to align the North Bay rates so Belfair Sewer is not receiving special treatment. She suggested aligning to the North Bay rate now (Nmih Bay is at $101.95 per ERU and $10, 179 per CFC; Belfair is at $96 and $10,000 per CFC). '" A long term analysis is needed on the North Bay rate structure. ,. Discussion of enforcement - can lien the property, cannot disco1mect service. Additional pennitting is not allowed if not hooked up to sewer. Request to see ifthe Code can be amended to include delinquent accounts to permitting restriction. " Cmmr. Neatherlin stated we need something in place for Ecology to lift moratorium and supports a prepayment plan for hook up. " Internal Bond Funding, Cmmr. Neatherlin supports using for construction and BOSS. " Latecomers fees were discussed and the proposed Senate Bill. " Can we break up the additional phases into 2 parts - construct Phase 2 now and Phases 3 and 4 to come later and satisfy Ecology requirements. " Crnmr. Jeffreys is ok with bonding $2.5M for BOSS, construction & shortfall and keep ERU rates at $99. " CFC rates, Cmmr. Neatherlin would like to go with advisory board's recommendations and set at $5K now and it has increases in the future. Board of Mason County Commissioners' Briefing Meeting Minutes March 23, 2015 .. O&M is $900 per ERU. Discussion of creating priorities of what to do with additional hook up funding, ifit occurs. Debt repayment would be the #1 priority. " Frank will rework the spreadsheet, talk to Ecology to check on financing. Respectfully submitted, Diane Zoren, Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Randy Neatherlin Tim Sheldon Teni Jeffreys Chair Commissioner Commissioner [ ] ITEM: Approval of the resolutions expanding the use of Real Estate Excise Tax 1 and 2 (REET 1 and REET 2) allowing this revenue be used for operations and maintenance of existing capital projects. This expanded use expires December 31, 2016. Background: RCW 82.46.035 was amended in 2011 expanding the use of the real estate excise tax. RECOMMENDED ACTION: Approval of the resolutions expanding the use of Real Estate Excise Tax 1 and 2 (REET 1 and REET 2)allowikng this revenue be used for operations and maintenance of existing capital projects. This expanded use expires December 31, 2016. Attachment(s): Resolutions 4/6/2015 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 12-93 EXPANDING THE USE OF REAL ESTATE EXCISE TAX (REET 1) WHEREAS, RCW 82.46.010 authorizes Mason County to impose an excise tax on each sale of real property in the unincorporated areas of the county at a rate not to exceed one-quarter of one percent of the selling price; WHEREAS, RCW 82.46.010 states that the county must identify in the adopted budget the capital projects funded in whole or in part from the proceeds of this tax and the capital projects must be specified in a capital facilities plan element of a comprehensive plan; WHEREAS, the Board of County Commissioners imposed an excise tax on each sale of real property in the unincorporated areas of the county at a rate not to exceed one-quarter of one percent of the seiiing price effective March 1, 1993; WHEREAS, RCW 82.46.010 was amended in 2011 expanding the uses of the real estate excise tax for the period of July 22, 2011 until December 31, 2016 allowing a county to use the greater of one hundred thousand dollars or thirty-five percent of available funds from this tax, but not to exceed one million dollars per year, for the operations and maintenance of existing capital projects as defined in RCW 82.46.010 (6). NOW THEREFORE BE IT RESOLVED, that the Board of Mason County Commissioners do hereby expand the uses of the real estate excise tax as allowed in RCW 82.46.010 (7) and stated above, effective this date. APPROVED THIS DAY OF f 2015. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy Neatherlin, Chair Julie Almanzar, Clerk of the Board APPROVED AS TO FORM: Tim Sheldon, Commissioner ~ (/~~ Tim Whitehead, Chief DPA Terri Jeffreys, Commissioner J:\RESOLUTIOf\JS & ORDif\JAf\JCES\RESOLUTIOl\JS -ORDif\JANCES Word Files\2015\Amends uses of REET Ldocx RESOLUTION NO. ___ A RESOLUTION AMENDING RESOLUTION 121-01 EXPANDING THE USE OF REAL ESTATE EXCISE TAX (REET) 2 WHEREAS, RCW 82.46.035 states " ... (2} The legislative authority of any county or city that plans under RCW 36.70.040 (1) may impose an additional excise tax on each sale of real property in the unincorporated areas of the county for the county tax and in the corporate limits of the city for the city tax at a rate not exceeding one-quarter of one percent of the selling price ... " WHEREAS, RCW 82.46.035 also states that revenues generated by this tax shall be used for public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, . sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. WHEREAS, RCW 82.46.035 was amended in 2011 expanding the uses of the real estate excise tax for the period of June 30, 2012 until December 31, 2016. A county may use the greater of one hundred thousand dollars or thirty-five percent of revenue generated by this tax, but not to exceed one million dollars per year, for operations and maintenance of existing capital projects as defined above, and counties may use available funds under this section for the payment of existing debt service incurred for capital projects as defined in RCW 82.46.010. If a county uses available funds for payment of existing debt service under RCW 82.46.010, the total amount used for payment of debt service and any amounts used for operations and maintenance is subject to the limits in this subsection. NOW THEREFORE BE IT RESOLVED, that the Board of Mason County Commissioners do hereby expand the uses of the real estate excise tax as allowed in RCW 82.45.035 (7) and stated above, effective this date. APPROVED THIS DAY OF BOARD OF COUN1Y COMMISSIONERS MASON COUN1Y, WASHINGTON ATTEST: Randy Neatherlin, Chair Julie Almanzor, Clerk of the Board Tim Sheldon, Commissioner APPROVED AS TO FORM: ~,;~~ Terri Jeffreys, Commissioner -~Tim Whitehead, Chief DPA J:\RESOLUTIOf\IS & ORD!f\IANCES\RESOLUTIONS-ORDINANCES Word Files\2015\Amends uses of REET 2.docx MISSIONERS Public Hearing __ Other DEPARTMENT: Facilities, Parks, and Property EXT: -- DATE: Agenda Item # Commissioner staff BRIEFING DATE: Fall, 2014 BRIEFING PRESENTED BY: John Keates [ ] explanation urgency ITEM: Approval for Chairperson to sign a contract in the amount $16,076.73 with Montgomery Painting for services to paint the exterior of Building #8. Background: Mason County Facilities and Parks Department recently requested bids from the County Small Works Roster for services to paint Building #8. Three bids were received: 1) Montgomery Painting $16,076.73 2) Awnaroll Painting $16,817.50 3) Owens Painting $38,777.01 Facilities and Parks Staff recommend proceeding with a contract with the low bidder, Montgomery Painting. RECOMMENDED ACTION: Approval to: : I move the Mason County Board of Commissioners authorize the Chairperson to sign a contract for services to paint Building #8 in an amount not to exceed $16,076.73. Attachment(s): Contract packet AGEN : Vicki Kirkpatrick Action Agenda _"___ _ Public Hearing __ Other Commissioners 4/14/ Agenda Item # Commissioner staff to com BRIEFING DATE: 3/30/ BRIEFING PRESENTED BY: Vicki Kirkpatrick [ ] PREVIOUSLY E BOARD Please provide explanation of urgency ITEM: Approval of 2015 Contract amendment with Capital Region ESD 113 in an amount not to exceed $4,634.00 for a new Contract total of $34,634.00. Background: Project ALERT is an Evidence Based- school-based prevention program for middle or junior high school students that focus on alcohol, tobacco, and marijuana use. It seeks to prevent adolescent nonusers from experimenting with these drugs, and to prevent youths who are already experimenting from becoming more regular users or abusers. Based on the social influence model of prevention, the program is designed to help motivate young people to avoid using drugs and to teach them the skills they need to understand and resist pro-drug social influences. The curriculum is comprised of 11 lessons in the first year and 3 lessons in the second year. Lessons involve small-group activities, question-and-answer sessions, role-playing, and the rehearsal of new skills to stimulate students' interest and participation. The content focuses on helping students understand the consequences of drug use, recognize the benefits of nonuse, build norms against use, and identify and resist pro-drug pressures. The Shelton Drug Prevention Coalition, ESD 113 and the Mason County Probation Department have identified a high risk group of young boys and girls who are slipping through the cracks at in the Shelton school system. These are red higher in the legal a a new pro 4/7/2015 department program called Girls rcle a I Em Program. ESD 113 Intervention Specialist will serve as a stude assistance professional the Girl's Circle/Boys Counsel and will include a modified program consisting of one hour sessions r 12 weeks on team building and alcohol, tobacco, and other drugs education. Staff will be using the Evidence based program, Project RT presentations for 30 minutes a work on a low ropes/ team building activities for the second half of the session. Students would then transition into their assigned group facilitated by probation staff. Student assistance professionals would conduct Pre-Post tests with students and present during their groups on specific chemical dependency/affected others topics when needed. Staff will spend one hour a vveek planning sessions and preparing materials. 1. DELIVERABLES The following deliverables will be completed ESD 113 in addition those agreed upon in the original Agreement: a. Submit end of project report specific to or inclusive of this project as outlined in contract. Activity report to be submitted by September 25, 2015. 417/2015 Staff Hours 4 hour wk, X 20 weeks $3,500.00 80 hours at $34.75 lncludes1 hr travel to and from Mason County Travel 50 miles per wk, X 20 $ 575.00 wks .575 Supplies Paper, copies $100.00 Indirect %11 $459.00 Amendment increase $4,634.00 Original contract amount $30,000.00 Total Contract $34,634.00 RECOMMENDED OR REQUESTED ACTION: Approve the amendment to the current contract with Capital Region ESD 113 increasing the contract by $4,634.00 to expand Project Alert to a new Juvenile Probation program called Girls Circle and Boys Council Empowerment for a total contract amount not to exceed $34,634.00. ATTACHMENTS: Amendment 4/7/2015 AMENDMENT 1 Amending the Contract Dated October 1, 2014 - September 2015 Between Capital Region ESD 113 AND MASON COUNTY For Project ALERT Enhancement Project This amendment by and between ESD 113, hereinafter referred to as ESD 113 and MASON COUNTY, hereinafter referred to as COUNTY, shall be effective as of the date that this amendment is fully executed. AGREEMENT TERM: Date of final approval and signatures through Sept 25, 2015 WHEREAS, the Agreement is in effect through the Current Term as defined above; and NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby agree as follows: 1. AGREEMENT TERM: This amendment extends the term of the agreement through Sept 25, 2015. 2. COMPENSATION The total amount of compensation available under this agreement is increased as follows: Total Funding Amendment Contract Program Name Funding End Date Consideration Change Consideration Mason County Girls Circle and Boys group CPWI 9/30/15 $4,634.00 $4,634 $34,634.00 ESD 113 (Project ALERT) TOTALS $4,634.00 $34,634.00 3. ACTIVITIES ESD 113 will serve as a student assistance professional with the Girl's Circle/Boys Counsel will include a one hour session for 12 weeks on team building and alcohol, tobacco, and other drugs education. Staff will be using the project success presentations for 30 minutes and work on a low ropes/ team building activities for the second half of the session. Students would then transition into their assigned group facilitated by probation staff. Student assistance professionals would conduct Pre-Post tests with students and present during their groups on specific chemical dependency/affected others topics when needed. Staff will spend one hour a week planning sessions and preparing materials. 4. DELIVERABLES The following deliverables will be completed by ESD 113 in addition to those agreed upon in the original Agreement: a. Submit end of project report specific to or inclusive of this project as outlined in contract. Activity report to be submitted by September 25, 2015. 5. ENTIRE AGREEMENT. Except as expressly modified by this Amendment, the contract shall be and remain in full force and effect in accordance with its terms and shall constitute the legal, valid, binding and enforceable obligations of the parties. This Amendment and the contract (including any written amendments thereto), collectively, are the complete agreement of the parties and supersede any prior agreements or representations, whether oral or written, with respect thereto. IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed by their authorized representatives. CAPITAL REGION MASON COUN1Y COMMISSIONERS ESD 113 Randy Neatherlin, Chair Date Approved as to form: Tim Vefhitehead, Chief Deputy Prosecuting Attorney MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Barbara Adkins Action Agenda 0 Public Hearing D Other D Department: Community Development Ext: 286 Date: April ~' 2015 Agenda Item # (Commissioner Staff To Complete) Briefing Date: March 23, 2015 Briefing Presented By: Barbara Adkins [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Memorandum of Understanding - City of Shelton and Mason County EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) BACKGROUND: The City of Shelton has proposed a Memorandum of Understanding between the City and Mason County for the Board's consideration. This MOU establishes an agreement for an exchange of services throughout the Comprehensive Plan update process . The City is under the same 2016 delivery schedule as the County, and has also been awarded a small grant from the Department of Commerce to assist with their efforts. With limited staffing resources, the City is asking to partner with Mason County during the update for assistance with population projections, and transportation modeling and mapping. The attached draft MOU outlines the roles of each jurisdiction, and identifies funds available from the City to compensate for this work. RECOMMENDED ACTION: Approval to sign a Memorandum Of Understanding between Mason County and the City of Shelton establishing the planning process under the Growth Management Act for the 2016 Comprehensive Plan update. ATTACHMENT(S): Memorandum of Understanding 4/2/2015 DRAlT BETWEEN MASON COUNTY AND ESTABLISHING PLANNING MANAGEMENT COMPLIANCE The purpose of this Memorandum of Understanding (MOU) is to set forth the agreement between Mason County, Washington (hereafter "County") and the City of Shelton, Washington (hereafter "City") to coordinate the 2015-2016 Comprehensive Plan Update. WHEREAS 1 Revised Code of Washington (RCW) 36.70A (the State Growth Management Act, or GMA) requires certain counties and cities in the state to conduct a periodic update of its comprehensive plan and development regulations, and WHEREAS, RCW 36.70A.130(5) requires Mason County and cities within Mason County to complete the review and update of their respective comprehensive plans and development regulations on or before June 30 1 2016 1 and WHEREAS 1 the County and City have policies which promote mutual coordination for planning and economic development regionally, and WHEREAS, the City has taken the lead role in past planning processes involving the Shelton Urban Growth Area (Shelton UGA)1 including recommended land use designations and development regulations1 and WHEREAS, the County recognizes the benefits associated with incorporating the City's revised Shelton UGA Boundaries and future land use designations into the County's Comprehensive Plan, zoning map, and implementing development regulations, and WHEREAS, the County and City mutually recognize the benefits of the City taking the lead role in initiating this periodic update of their comprehensive plans and development regulations for the Shelton UGA, and in consulting affected property owners1 and WHEREAS, the County is prepared to provide technical assistance to support the City's planning efforts in the Shelton UGA. NOW, THEREFORE1 the County and City hereby agree: SECTION 1: City staff will prepare, in consultation with Mason County staff, a scope of work and schedule for the Shelton comprehensive plan and development regulations update. The work shall be completed in coordination with the Mason County comprehensive plan and development regulations update, and shall be scheduled for completion on or before June 301 2016. SECTION 2: County staff shall provide, in consultation with City staff, population projections to be used to project growth within the City of Shelton and Shelton UGA early in the process. SECTION 3: The County shall provide the City with technical assistance, including but not limited to transportation modeling and GIS data and mapping for the City of Shelton and Shelton UGA. Reimbursement for these services shall be identified in the scope of work described in Section 1 above. SECTION 4: The City shall agrees to consult with affected property owners, utilizing the City's adopted Public Participation Plan for the update of its comprehensive plan and development regulations, in consultation with Mason County staff as appropriate. SECTION 5: The City shall provide a recommended future land use map, revised Comprehensive Plan policies, a revised zoning map for the Shelton UGA and amended development regulations as appropriate for consideration and adoption by the County Commissioners consistent with the scope of work and schedule. SECTION 6: The City Attorney shall provide legal counsel for the City during the process up to the adoption of the Comprehensive Plan Amendment. Any legal costs associated with an appeal of either Comprehensive Plan Update to the Washington Growth Management Hearings Board shall be the responsibility of the respective agencies. AGREED TO THIS ___ day of ______, 20151 after which this agreement becomes effective: City of Shelton Commission: Mayor Commissioner Commissioner BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATIEST: Randy Neatherlin, Chair Julie Almanzar, Clerk of the Board Tim Sheldon, Commissioner APPROVED AS TO FORM: Terri Jeffreys, Commissioner Tim Whitehead, Chief DPA BRIEFING PRESENTED [ X] ITEM WAS Please Approval of Veterans Assistance Fund applications for; Utilities $1,026.50 and Housing $1,513.00 for a total of $2,539.50 Background: The Veteran Service Team reviews veteran applications to determine eligibility for assistance at the following two locations: (1) Memorial Hall- 210 W. Franklin, Shelton; Monday- Wednesday from 9 am - 4 pm (360) 426-4546 and also at (2) North Mason Veterans Service Center - 140 NE State Route 300, Belfair; Mon - Thurs from 9:00 am - 4:00 pm; (360) 552-2303. Listed are applications recommended for approval by the Veterans Service Team. RECOMMENDED ACTION: Move to approve the Veterans Assistance Fund applications for: Utilities $1,026.50 and Housing $1,513.00 for a total of $2,539.50 as recommended by the Veterans Service Office. Attachment(s): Applications on file with Clerk of the Board. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Action Agenda _. X_ Vicki Kirkpatrick Public Hearing·-- Other DEPARTMENT: Public Health & Human Services EXT: - 260-- COMMISSION MEETING DATE: 4-14-2014 Agenda Item # ~ ,k (Commissioner sta1ff to com1 e) BRIEFING DATE: 4-6-2014 BRIEFING PRESENTED BY: Vicki Kirkpatrick [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Appointment of new members to Mental Health and Substance Abuse Advisory Committee EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Over the course of the last four years, several Mental Health and Substance Abuse Advisory Committee citizen members have left the Committee, therefore it is important to add citizen members to the Committee. The Health and Human Services Department sent a News Release asking for volunteers. We have received four applications for appointment to the Committee. All have expressed strong interest in serving on the Committee and they bring skills and experiences that would enhance the Committee work. One applicant lives in Hoodsport and has volunteered in the community to help folks who struggle with homelessness, literacy, and poverty. Additionally, he has experienced homelessness as a youth and can bring that perspective to the table. Another applicant has the credentials and expertise as a Mental Health Therapist working with people who have experiences mental illness and treatment of people recovering from substance abuse. She is a member of the League of Women Voters. The third applicant has been attending the Advisory Committee meetings for quite some time and has been an active committee member representing the interests of the Veterans in Mason County. He serves as the Commander of American Legion Post #31 and as a Veteran Service Officer. 4/8/2015 applicant has returned to Mason County from back East is very interested in volunteering her time. She expresses a passion for people afflicted with mental illness and substance abuse issues. Her interests include public policy, public health and working to make Mason County's citizens' lives better and stronger. She has years of combined experience in nonprofit and private sector, focusing on human services. She has a strong and diverse educational, volunteer, and work background that should an asset to the Committee work. The Mental Health and Substance Abuse Advisory Committee does not have a membership cap, nor does it have appointment term limits. Since the inception of the Committee, one citizen member passed away, three citizen members resigned, and two citizen members have not participated in more than a year. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Move to approve the following citizen appointments to the Mental Health and Substance Abuse Advisory Committee: Frank Takashashi, Esther Rowland, Kenneth Gonella, and Donna Durnford ATTACHMENTS: Copies of applications MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mel issa McFadden Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: April 14 2015 Agenda Item # ~.1 BRIEFING DATE: April 6, 2015 BRIEFING PRESENTED BY: Mel issa McFadden/ Loretta Swa nson [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITHTHE BOARD Please provide explanation of urgency ITEM: National Estuary Program (NEP) Stream Typing Grant Application Background : Departments of Ecology and Commerce are sol iciting NEP grant applications for projects aimed at improving watershed management and land use decisions. This watershed protection and restoration grant program is supported by federal EPA funds. Approximately $1.5 million is available for award, with an individual project maximum award of $250,000. Matching funds are not required, but leveraging is encouraged as well as partnerships to build regional all iances. Wild Fish Conservancy (WFC) approached Public Works about partnering on a proposal to improve existing stream typing within prioritized portions of WRIAs 14 and 15 where land-owner approval has been granted. The project clearly meets the grant goal of improving land-use management and planning and regulatory tools. If the application is successful, it will be leveraged for SRFB funding in WRIA 14 as well. While this grant requires no match, there will be some impact to staffing that can be accommodated within existing workloads. For example, the Environmental Permit Coordinator will assume grant administration duties, manage an agreement with WFC, and participate in reporting grant results. Our GIS personnel will update existing stream type layers after approved by DNR, and some coordination with Planning personnel will happen to make sure new stream typing is readily found and understood. Additionally, data will be incorporated in an interactive web-based map available to the general public. Recommended Action: Recommend t he Board authorize Pu blic Works to apply for · the 2015 NEP grant in partnership with Wild Fish Conservancy due April 20, 2015. Attachments: Mason County Grant Questionnaire Letter of Support from HCCC Mason County GRANT QUESTIONNAIRE Date: Office/Department: Public Works Contact Person: Loretta Swanson 1) Name of Grant/Program National Estuary Program Watershed Grant Program 2) New Grant gi Renewing Grant 0 Term(# of years) _1_.5__ _ 3) Is the grant unchanged, and does not require Current Expense funding? y N_X_ 4) How wil! this grant benefit the County's citizens? Water typing of the Tahuya Peninsula will help Mason County Planning Dept implement existing code and also reduce efforts and expenditures relating to stream typing and presence/absence of endangered species in Mason County streams. 5) Is this a program grant or an equipment grant? This is a proqram orant themed "lmorovino Land Use Manaoement" 6) Is this a "one-time only grant" or is it renewable? If renewable1 how long is grant anticipated to last? one time 7) If this is a new grant how will the grant support a current program OR how will the program change? The grant will support P11blic Works and Planning by doing the stream typing that every project/ permit near a stream requires and update existing maps. 8) Does this grant require up front funds? Y N_X__ _ If so 1 what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? 9) How many employees (new or current) will be paid by the grant? N o C ~o __ a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? ------ Page 1 rev. 3-11 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, Social Security, FICA, PERS, etc? Y__ N X If so, what? 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Y_N_/A__ 12) What fund would support a cash match (if required)? _N_IA______ 13) If required what is the TOTAL cost of the match over the life of the grant? _N_/A__ _ 14) What fund would support the administration of the grant? The awarded grant would fund 15) Will the grant allow for the County cost allocation plan to be funded? Y_N_o __ 16) Would the grant require the county to provide office space andior additiona! equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y __ N_X__ _ 18) If so, would the grant provide for the cost of the automobile andior liability insurance? y __ NL_ 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y N _x__ If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y __ N_X_ If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) Page 2 rev. 3-11 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _Y__ N If so 1 what is the funding source for consultant fees? Wild Fish Conseruancy will cood11ct the majority of the field work and be f! inded fl illy by the NEP grant without use of county funds. County staff will administer the grant. 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends1 either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) justification must be provided that the program has been and will continue to save or benefit taxpayers. The program i:;; :;;ca.lable to the amount of funding available. When the grant runs out, the program will cease and the information gathered will be 11sed as it is 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: Elected Official/Department Head Date Approved by: Chair, Board of County Commissioners Date Page 3 JEFFERSON, KfTSAP & MASON COUNTIES; PORT GAMBLE S'KLALLAM & SKOKOMISH TRIBES; STATE & FEDERAL AGENCIES 31 March2015 Kim Harper WA Department of Ecology Project Lead - NEP Watershed Protection & Restoration Grant Dear Ms. Harper, The Hood Canal Coordinating Council (HCCC) provides this letter in support of Mason County Public Works' National Estuary Program grant application to expand efforts to correctly map and classify (water type) Hood Canal watersheds in Mason County. We understand this grant application proposes to fund the Wild Fish Conservancy to continue their stream-typing efforts in Mason County. Previous water typing efforts by WFC have demonstrated that existing stream maps - those used by state and local governments to make resource planning and protection decisons - are incomplete. Existing water type maps often underrepresent the true network of streams on the landscape, and are inconsistent in their ability to distinguish Type F (fish-habitat) stream reaches from Type N (non fish-habitat) reaches. Accurate water type maps are critically imporant to the success of our salmon recovery efforts because the maps drive the implementation of buffer requirements under the Growth Management Act and the Forest Practices Act. Accurate maps also lead to better decisions about how and where to invest in salmon habitat protection and restoration efforts. Correcting inaccurate water type maps is necessary if existing regulations and planning efforts are to be effective. While conducting water type surveys, WFC crews document numerous habitat restoration and protection opportunities; information that will be provided to the Hood Canal Coordinating Council to update strategies and inform restoration project prioritization discussions. Because of the extent of the channel networks surveyed by WFC, they often identify restoration opportunities missed during previous assessments. These include, but are not limited to, anthropogenic fish passage and hydrology impediments that exist between road crossings like private culverts, derelict dams, diversions, and water withdrawal structures. We strongly encourage funding Mason County's proposal to NEP's Watershed Protection and Restoration Grant Program. Accurate water type maps are fundamentally important to effective land use management, and we look forward to putting the project results to work. Sincerely, Scott Brewer Executive Director 7791 FJORD DRIVE NE, Box HH, POULSBO, WA 98370-8481 - WWW.HCCC.WA.GOV MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Melissa McFadden Action Agenda DEPARTMENT: Public Works EXT: 450 DATE: April 14, 2015 Agenda Item # v . ~ BRIEFING DATE: April 6, 2015 BRIEFING PRESENTED BY: Melissa McFadden [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: SET HEARING: Request for a Private Line Occupancy Permit between Mason County and William Matteson. Background: William Matheson submitted an application for a Private Line Occupancy Permit between Mason County and William Matheson; for a water line & electri cal line underneath the County Road from Lot 15 (Well Site) to Lot 11 at address 461 S.E. Channel Road, Shelton, Washington parcels 32025-51-00015 and 32025-51-00011. Recommended Action: Recommend the Board set a hearing for May 5, 2015 to receive public comment for the Private Li ne Occupancy Permit for William Matheson on Channel Point Road for water line & electrical for parcels 32025-51- 00015 and 32025-51-00011. Attachments: Map Notice PERMIT EXHIBIT B Description of Permit Area (Attach Plans) 220302081620 461 S~ CHANt.4E POINT RD it:. 461 SE CH NNEL P04NT RD . 320255100012 320255100011 3202551 00008 320255 100013 I 320255100007, .... - .... - .. ~ . _i______,,--:-~,. -3_20_125_ss_ss=s=ss~/~--J--- 32025asaaass St E CHANN E . POINT: 320255100019 320255100018 320255100017 . 320255100016 ! 320255100015 ! 320255 10001 4 22 that Board of Mason Commissioners hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, May 5, 2015 at 9:30am. will be to consider the application for a Private Line Occupancy Permit for William Matheson on Channel Point Road for a Water Line & Electrical Line underneath the County Road from parcels 32025-51-00015 and 32025-51-00011 Address: 461 Channel Point Road, Shelton, Washington. For questions contact Terry Conley, 360-427-9670, Ext. 614 or if special accommodations are needed, contact the Commissioners' office from at 360-427-9670, from Belfair area, please dial 275-4467; from the Elma area please dial 482-5269, Ext. 419. this 14th day of April 2015. BOARD OF COUN1Y COMMISSIONERS OF MASON COUN1Y, WASHINGTON Julie Almanzar, Clerk of the Board Cc: Auditor Clerk of the Board Public Works Applicant Journal - Publ 2t: 4/23/15 & 4/30/15 (not less than 5 days prior to hearing) Post: 3 public places 15 days before hearing - No later than April 20, 2015 (Bill Public Works - 100 W Public Works, Shelton, WA 98584) MASON COUNTY L AGENDA ITEM SUMMARY FORM /fr~/ TO: BOARD OF MASON COUN1Y COMMISSIONERS From: Brian Matthews Action Agenda DEPARTMENT: Public Works EXT:450 DATE: April 14, 2015 Agenda Item # BRIEFING DATE: April 6, 2015 BRIEFING PRESENTED BY: Brian Matthews [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Request approval to use the County MRSC Consultant Roster to select and enter into agreement with a consultant for Belfair Stormwater Grant (Grant No. G1400542) Background: On March 25, 2014 the Board of County Commissioner authorized the Belfair Stormwater Grant ag reement between Ecology and Mason County Public Works for funding to prepare a stormwater basin plan that would address water quality impacts to Belfair Creek, the Union River and Lynch Cove within the Belfair UGA. The outcome of the grant project will result in more stormwater management options for new development and an increased number of retrofits, leading to improved water quality and restoration of habitat and hydraulic function within the Belfair urban area. Also, the updated information will meet the requirements of the revised comprehensive growth management plan that is currently being updated. At this time, Public Works would like to hire a consultant to conduct stormwater modeling and prepare the Belfair stormwater basin plan. The consultant's scope of work will be grant funded, with no additional cost to the County. This grant will expire December 31, 2016. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to use the Mason County MRSC Consultant Roster to select and enter into contract with a consultant to conduct stormwater modeling and prepare the Belfair stormwater basin plan. Attachments: None