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MINUTES of the STUDY SESSION – December 10, 2019

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MINUTES of the STUDY SESSION – December 10, 2019 MINUTES OF THE STUDY SESSION – December 10, 2019 Alpine School District’s Board oF Education met in a study session on Tuesday, December 10, 2019 at 4:00 P.M. The study session took place in the board room at the Alpine School District Office. Board members present: Board President S. Scott Carlson, Vice President Mark J. Clement, Amber L. Bonner, Sara M. Hacken, Julie E. King, and Ada S. Wilson. Excused: Sarah L. Beeson Also present: Superintendent Samuel Y. Jarman, Business Administrator Robert W. Smith and members of the administrative staff. There were approximately three others in attendance. Math Materials Adoption Dr. Joe Backman and members oF the math committee shared information regarding the proposed math adoption. The committee has been working with math material vendors since May oF 2019. The three vendors currently being piloted in some oF the schools are Eureka, Envision, and Ready. All three align with our expectations, rigor, and Vision For Learning. One vendor will be selected in April 2020. Dr. Backman summarized that it is all about the Vision For Learning and helping students to learn deeper in math. He addressed questions from board members. Bond Accountability Report Dr. Shane Farnsworth, Kimberly Bird, and David Stephenson shared the feedback from the 2016 bond accountability presentations throughout the district. Patrons were appreciative of the information and transparency. The next steps involve: • 2020 capital projects plan committee o Enrollment projections update o Potential new construction projects o Potential rebuild projects o Additional capital projects o Future property acquisitions • Bond Modeling o Estimated project costs and inFlation o Estimated property costs o Work with Financial advisor to model valuation growth and tax payer impact • Y2 Analytics o Brainstorming o Gathering voter/patron perception feedback The meeting adjourned at 5:30 P.M. Board Meeting Minutes 2 December 10, 2019 MINUTES OF THE BOARD MEETING – December 10, 2019 Alpine School District’s Board oF Education met in a regularly scheduled board meeting on Tuesday, December 10 , 2019 at 6:00 P.M. The meeting took place in the board room at the Alpine School District OFFice. Board members present: Board President S. Scott Carlson, Vice President Mark J. Clement, Amber L. Bonner, Sara M. Hacken, Julie E. King, and Ada S. Wilson. Excused: Sarah L. Beeson Also present: Superintendent Samuel Y. Jarman, Business Administrator Robert W. Smith and members of the administrative staff. There were approximately 75 others in attendance. Board President Scott Carlson conducted the meeting. PLEDGE OF ALLEGIANCE Jeff Schoonover led the Pledge oF Allegiance. REVERENCE Kara Sherman offered the reverence. Performance by the Orem High School Chamber Choir RECOGNITIONS Alpine “Shine” Award Recipients Representative Brady Brammer Representative Brad Daw Representative Jon Hawkins Representative Marsha Judkins Utah’s 2019 National Elementary & Secondary Education Act Distinguished School Westmore Elementary – Principal Rachelle Spencer and Former principal John Shelton and the leadership team, Sylvia Allan, Sammi Beckh, Nate Crandall, Debbie Draper, Anna Farna, TiFFany Hone, Carrie Johnson, Carol May, Liisa Roden, Joanne Seedall, Ronelle Warren and Carma Williams. Cross Country 6A State Cross Country Creed Thompson – 1st Place 6A State Band Champions American Fork High School 6A State Volleyball Champions Pleasant Grove High School Board Meeting Minutes 3 December 10, 2019 5A State Football Champions Orem High School COMMUNITY COMMENTS Kate Erfert commented about school saFety. Her children attend Legacy Elementary and she is concerned about playground saFety because the Fences do not touch the building and completely enclose the playground. This is the same situation at Shelley and Sego Lily. She would like to see more preventative measures put in place when people enter the school, requiring ID, background checks, etc. Emily Bramwell is a senior student at Orem High who recently moved to Utah From Vermont. She requested that she be given PE credit For the Full season oF hockey she participated in while living in Vermont. This would allow her to have a Free period because she would not be required to take PE Skills. Emily explained her busy schedule and how a Free period would help her accomplish the things she needs to do. Emily asked to hear from the board before the end oF the semester. Allison Snelson has children who attend Legacy Elementary. She is concerned about the lack oF security when entering the school and during recess, and the vetting oF visitors. She asked the board to consider prompt changes to the security oF the school. MINUTES Scott Carlson recommended the approval of the November board meeting minutes. Mark Clement made the motion to approve the November board meeting minutes, Amber Bonner seconded it, and the motion passed unanimously. CLAIMS Check numbers 00150545 through and including 00157247 totaling $26,362,167.51 and 00001081 through 00001220 totaling $602,993.35 were presented For the board’s acceptance. Superintendent Jarman recommended the board’s acceptance of the claims for November. Sara Hacken made the motion to accept the November claims as presented, Mark Clement seconded the motion, and it passed unanimously. ROUTINE BUSINESS ITEMS 1. Monthly Budget Report The latest budget report was included For the board’s review. 2. Personnel Reports Personnel Actions – Certified Board Meeting Minutes 4 December 10, 2019 CertiFied Employee – New Hire Employee Assignment Location Date Baird, Jessica Bd. Cert. Behavior Analyst E-Springside 11/9/19 CertiFied Employees – Resignations Employee Assignment Location Date Bray, Jared English/Journalism JH-Frontier 12/6/19 Dahle, Andrea Special Education E-Black Ridge 11/12/19 Frazier, Brynn Special Education E-Snow Springs 1/10/20 Kallas, Hannah SPED-Intern E-Rocky Mountain 12/20/19 Kelsch, Nicole Social Studies SH-Lone Peak 12/20/19 Orr, Robyn SPED-Psychologist E-Mount Mahogany 11/11/19 Smith, Erin English JH-Vista Heights 12/20/19 Stevens, Susan Grade 3 E-Cascade 1/6/20 Williams, K.J. Grade 5 E-Cedar Ridge 12/18/19 3. Personnel Actions- ClassiFied ClassiFied Employees – New Employee Assignment Location Date Denny, Naomi Secretary DO-Student Services 11/4/19 McGee, Shane Painter DO-Physical Facilities 12/2/19 Peck, Lynda Financial Specialist JH-Frontier 11/11/19 Pedersen, Boyce Electrician Specialist DO-Physical Facilities 11/19/19 Rowley, JenniFer General Secretary SH-Skyridge 11/4/19 ClassiFied Employees – Changes/Transfers Employee Assignment Location Date Castaneda, Daniel Painter DO-Physical Facilities 11/18/19 Connelly, Aaron Day Custodian JH-Oak Canyon 11/19/19 ClassiFied Employees – Resignations/Term. Employee Assignment Location Date Cutler, Ned Bus Driver DO-Transportation 11/19/19 Dastrup, Allison Bus Driver DO-Transportation 11/28/19 McKinzie, Deb Media Specialist E-Ridgeline 12/20/19 4. Alpine Foundation Report The latest Alpine Foundation report was included For the board’s review. 5. Student Releases– (SC, CC, CC, CD, PF, KF, RG, MH, IP, SP, NS, AT, AV, SW, RW) The board received background inFormation relative to the release oF these students. Board Meeting Minutes 5 December 10, 2019 Superintendent Jarman recommended the approval of the routine business. Amber Bonner made the motion to approve the routine business, Mark Clement seconded it, and the motion passed unanimously. ACTION ITEMS 1. Resolution #2019-028 Property Exchange Between Orem City & ASD Superintendent Jarman recommended the approval oF Resolution #2019-028 for the property exchange between Orem City and ASD. Assistant Superintendent Rob Smith explained that the property exchange with Orem City provides some beneFits For ASD. Some oF the benefits include access to additional parking For Mountain View High, as well as easements for other Facilities with no charge rendered. Ada Wilson made the motion to approve Resolution #2019- 028, Sara Hacken seconded it, and the motion passed unanimously. 2. Student Trip Requests Superintendent Jarman recommended the approval of the student trip requests. Jeff Schoonover addressed questions From the board. Sarah Beeson made the motion to approve the student trip requests, Mark Clement seconded it, and the motion passed unanimously. DISCUSSION/ACTION ITEM 1. TSSA Teacher Retention Incentive Superintendent Jarman recommended the approval of the TSSA Teacher Retention Incentive Following the board member discussion. The TSSA committee, comprised oF three board members and members oF cabinet, made the recommendation to distribute the unencumbered balance oF $1.469 million to each school based on average daily membership and self-contained classrooms. These per-student resources are to be utilized in accordance with the statutory guidelines (53G-7-1304 (1)(b). Some examples listed are Full time substitutes, supplies need to implement SEED standards, instructional Field trips, augmentation of existing before- or after-school programs. Five percent of the TSSA funds allocated to the district is to be used For teacher retention. Currently, models are being run to determine retention incentives For URS tier 2 teachers. Mark Clement made the motion to approve the memo outlining the distribution of the current balance of the TSSA funds to each school based on average daily membership and self-contained classrooms. Staff will be directed by the board to continue exploring a plan for the retention portion of the TSSA funds. Ada Wilson seconded the motion. Superintendent Jarman said the TSSA money being allocated to the schools is to be used at their discretion. The board voted and the motion passed unanimously. Board Meeting Minutes 6 December 10, 2019 REPORTS 1. Membership Report Superintendent Jarman reviewed the membership report and requested that Elementary Supervisor Vicki Carter Follow-up with Mount Mahogany about the drop in enrollment oF 27 students since the previous month. BOARD MEMBERS’ AND SUPERINTENDENT’S INFORMATION ITEMS Rob Smith reported that the governor signed authorization For a special session For the tax reForm bill on December 12, 2019. Mark Clement reported that all oF the board members have Finished the USBA trainings.
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