Local Government Performance Assessment

Nebbi District

(Vote Code: 545)

Assessment Scores

Accountability Requirements 50%

Crosscutting Performance Measures 65%

Educational Performance Measures 84%

Health Performance Measures 70%

Crosscutting Performance Measures 51% 545 Nebbi District Accountability Requirements

Definition Summary of requirements of Compliance justification Compliant? compliance

Annual performance contract

xxx No LG has submitted an annual According to records in MoFPED, Nebbi performance contract of the district submitted the final performance forthcoming year by June 30 on the contract for FY2017/18 on 07/07/2017 basis of the PFMAA and LG Budget and picked on 08/08/2017, which is guidelines for the coming financial contrary to the LG submission standard of year. 30th June, 2017.

Supporting Documents for the Budget required as per the PFMA are submitted and available

xxxxx No LG has submitted a Budget that Nebbi district LG submitted a budget includes a Procurement Plan for the without attaching a consolidated forthcoming FY (LG PPDA procurement plan for FY2017/18 Regulations, 2006).

Reporting: submission of annual and quarterly budget performance reports

xxxxx No LG has submitted the annual Nebbi district submitted the annual performance report for the previous performance report for FY 2016/17 to FY on or before 31st July (as per MoFPED on 8th August, 2017 by Olley LG Budget Preparation Guidelines Ben the district planner contrary to 31st for coming FY; PFMA Act, 2015) July as per LG budget preparation guidelines.

xxxxxx Yes LG has submitted the quarterly All the 4 quarterly budget performance budget performance report for all reports for FY2016/17 were submitted to the four quarters of the previous MoFPED on the dates indicated below FY; PFMA Act, 2015) • Quarter 4 submitted on 8th August, 2017, by Olley Ben

• Quarter 3 submitted on 23rd May, 2017, by Olley Ben

• Quarter 2 submitted on 22nd February, 2017, by Olley Ben

• Quarter 1 submitted on 10th November, 2016, by Olley Ben

Audit xxxxx • A submission on the status of Yes The LG has provided information to implementation of Internal Auditor the PS/ST on the status of General findings for FY 2015/16 was implementation of Internal Auditor made by email to the PS/ST made on General or Auditor General findings 01/03/17. The email to the effect was for the previous financial year by seen and verified during this assessment. April 30 (PFMA s. 11 2g). This • The submission was made by the Head statement includes actions against of Internal Audit, Nebbi District, in a letter all findings where the Auditor dated 27/02/2017 (Ref. AUD/152/1). • General recommended the The submission contained actions by the Accounting Officer to take action CAO on internal audit and management (PFMA Act 2015; Local letter (OAG) findings of FY 2015/16. The Governments Financial and same submission also covered findings of Accounting Regulations 2007; The FY 2013/14 and 2014/15. • The Local Governments Act, Cap 243). statement included actions against all internal audit findings for the financial year 2015/16

xxxxx Nebbi DLG has an unqualified Audit Yes The audit opinion of LG Financial opinion for its FY 2016/17 financial Statement (issued in January) is not statements, with an emphasis of matter adverse or disclaimer on 5 issues. ? Utilization of Medicines and Health Supplies o Stock-outs ? Understaffing at Nebbi District Hospital ? Failure to implement Budget as approved by Parliament ? Understaffing at the district ? Low recovery of Youth Livelihood program funds

545 Nebbi District Water & Environment Performance Measures

Summary of Definition of Compliance justification Score requirements compliance

Planning, budgeting and execution

• Evidence that the LG 10 The DWO has Water department has According to MIS Atlas 2017 report, The district targeted targeted sub-counties safe water coverage status is 66%, the annual allocations to sub- with safe water coverage work plan for the financial year 2017/2018 planned counties with safe below the district average to drill 9 deep boreholes (hand pump) and 1 water coverage in the budget for the motorized deep borehole to increase the safe below the district current FY: score 10 water coverage in the district. These were average. allocated to sub counties of Nebbi 95%, Nyaravur 95%, Kucwiny 85%, Parombo 73%, Akworo 60%, Atengo 62%, Ndhew 53%. This evidence shows that LG Water department targeted 3 sub counties Maximum score 10 with safe water coverage below the district for this average.� performance measure

• Evidence that the LG 15 The LG Water Water department has According to Nebbi district water department 4th department has implemented budgeted quarter report for financial year 2016/2017 and implemented water projects in the drilled water source records for Financial year budgeted water targeted sub-counties 2016/2017, the water department drilled 21 deep projects in the with safe water coverage boreholes (hand pump) and 1 motorised deep well targeted sub- below the district average in 22 villages and sub counties.The MIS Atlas 2017 counties (i.e. sub- in the previous FY: score safe water source coverage for Nebbi district is counties with safe 15 66%. water coverage below the district The targeted villages as per sub county include; Ali average) Ragen Primary school, Barowio, Pakich-East in Wadelai sub county with safe water coverage of 45%; Madima, Ndrosi, Padolo and Pataka West in Parombo sub county 73%; Nyamwendo, Acet and Maximum 15 Jupacheke in Panyango sub county 46%, Padilla, points for this Abakra and Omoyocenta in Ndhew sub county performance 53%; Namirembe and Nyarugalu in Kucwiny sub measure county 85%; Aleng-Upper and Apolla in Nyaravur 95% and others in Pakoch East-Pakwach 74%, Perwe-Akworo 60%,� Ayombra-Atego 62%, Aroke and Jubazuba-Erussi 91% with a motorized deep borehole. This evidence shows LG Water department has implemented budgeted water projects in the targeted sub-counties with safe water coverage below the district average

Monitoring and Supervision Evidence that the LG 10 The LG Water Water department has The monthly monitoring and supervision of project department carries monitored each of WSS investment records shows that the district water out monthly facilities at least annually. department carried out monitoring and supervision monitoring and • If more than 95% of the of each of WSS facilities of 89% of the WSS supervision of WSS facilities monitored: facilities at least once in a year project investments score 15 • 80 - 95% of the in the sector WSS facilities - monitored: score 10 • 70 - 79%: score 7 • 60 - 69% Maximum 15 monitored: score 5 • 50 - points for this 59%: score 3 • Less than performance 50% of WSS facilities measure monitored -score 0

• Evidence that the LG 0 The LG Water has submitted There was evidence of inconsistency data department has accurate/consistent data submitted for the planned activities in the annual submitted for the current FY: o List work plans of the financial year 2017/2018� accurate/consistent of water facility which are approved on 31/7/2017 by the ministry of water reports/data lists of consistent in both sector and environment. The work plans for location water facilities as MIS reports and OBT: summery with details of borehole constructions per formats score 10 sanitation facilities for fy 2017/2018 unit cost is provided by MoWE 22,000,000/=, siting unit cost is 2, 980,492/= whereas unit cost details of annual work plan budget line 2 water supply facilities, 2.7 boreholes drilling (hand pump) unit cost is 20,579,006/=, this Maximum 10 for is again different from the output 098183;borehole this performance drilling and rehabilitation with a total unit cost of 24, measure 980,000 without footnote details of a lump-sum unit cost.�

In addition, output 098183 list 16 sites for borehole rehabilitation instead of 17 planned. there is also a need to include details of previous fy achievements and current planned fy activities summery page on work plans as well as the belief district statistical background data covering the status of the key details.

Procurement and contract management Evidence that the sector 0 The LG Water has submitted The water department submitted annual department has procurement requests to procurement plans on 16/6/2017 with the technical submitted PDU that cover all requirements covering all the investment items in procurement investment items in the the sector annual work plans and budgets for requests, complete approved Sector annual financial year 2017/2018, this was after with all technical work plan and budget on recommended date of 30th April� requirements, to time (by April 30): score 4 PDU that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure

• If the DWO prepared a 0 The DWO has contract management The water department implemented 21 deep appointed Contract plan and conducted boreholes (hand pump). There was an evidence of Manager and has monthly site visits for the appointing contract manager, District Water Officer, effectively different WSS Okecha Jean Andrew, dated on 12/8/2017 but managed the WSS infrastructure projects as there was no evidence of prepared contract contracts per the contract management plan as per instruction of the last management plan: score clause of appointment to guide the implementation

2 process Maximum 8 points for this performance measure

• If the DWO prepared a 0 The DWO has contract management During the assessment period, 5 water sources appointed Contract plan and conducted and sanitation facilities were sampled. The Manager and has monthly site visits for the evidence shows that the designs for sanitation effectively different WSS facilities were available and followed during the managed the WSS infrastructure projects as construction. However there was no designs for contracts per the contract deep borehole ground surface, to assess if the management plan: score missing soak pit on every source was on design

2 and by what size Maximum 8 points for this performance measure • If the DWO prepared a 0 The DWO has contract management During the assessment period, there was an appointed Contract plan and conducted evidence of drilling reports and an invoice Manager and has monthly site visits for the requesting for payment but no evidence of a effectively different WSS contractor letter handing over all completed WSS managed the WSS infrastructure projects as facilities to enable start counting of defect liability contracts per the contract period management plan: score

2 Maximum 8 points for this performance measure

• If the DWO prepared a 0 The DWO has contract management There was evidence of DWO certifying payments of appointed Contract plan and conducted completed projects. However, there was no Manager and has monthly site visits for the evidence of filed detailed completion reports as per effectively different WSS management plans managed the WSS infrastructure projects as contracts per the contract management plan: score

2 Maximum 8 points for this performance measure

• If water and sanitation 0 The DWO has facilities constructed as The water department implemented 21 deep appointed Contract per design(s): score 2 boreholes (hand pump). There was an evidence of Manager and has appointing contract manager, District Water Officer, effectively Okecha Jean Andrew, dated on 12/8/2017 but managed the WSS there was no evidence of prepared contract contracts management plan as per instruction of the last clause of appointment to guide the implementation process Maximum 8 points for this performance measure • If water and sanitation 0 The DWO has facilities constructed as During the assessment period, 5 water sources appointed Contract per design(s): score 2 and sanitation facilities were sampled. The Manager and has evidence shows that the designs for sanitation effectively facilities were available and followed during the managed the WSS construction. However there was no designs for contracts deep borehole ground surface, to assess if the missing soak pit on every source was on design and by what size Maximum 8 points for this performance measure

• If water and sanitation 0 The DWO has facilities constructed as During the assessment period, there was an appointed Contract per design(s): score 2 evidence of drilling reports and an invoice Manager and has requesting for payment but no evidence of a effectively contractor letter handing over all completed WSS managed the WSS facilities to enable start counting of defect liability contracts period

Maximum 8 points for this performance measure

• If water and sanitation 0 The DWO has facilities constructed as There was evidence of DWO certifying payments of appointed Contract per design(s): score 2 completed projects. However, there was no Manager and has evidence of filed detailed completion reports as per effectively management plans managed the WSS contracts

Maximum 8 points for this performance measure • If contractor handed 0 The DWO has over all completed WSS The water department implemented 21 deep appointed Contract facilities: score 2 boreholes (hand pump). There was an evidence of Manager and has appointing contract manager, District Water Officer, effectively Okecha Jean Andrew, dated on 12/8/2017 but managed the WSS there was no evidence of prepared contract contracts management plan as per instruction of the last clause of appointment to guide the implementation process Maximum 8 points for this performance measure

• If contractor handed 0 The DWO has over all completed WSS During the assessment period, 5 water sources appointed Contract facilities: score 2 and sanitation facilities were sampled. The Manager and has evidence shows that the designs for sanitation effectively facilities were available and followed during the managed the WSS construction. However there was no designs for contracts deep borehole ground surface, to assess if the missing soak pit on every source was on design and by what size Maximum 8 points for this performance measure

• If contractor handed 0 The DWO has over all completed WSS During the assessment period, there was an appointed Contract facilities: score 2 evidence of drilling reports and an invoice Manager and has requesting for payment but no evidence of a effectively contractor letter handing over all completed WSS managed the WSS facilities to enable start counting of defect liability contracts period

Maximum 8 points for this performance measure • If contractor handed 0 The DWO has over all completed WSS There was evidence of DWO certifying payments of appointed Contract facilities: score 2 completed projects. However, there was no Manager and has evidence of filed detailed completion reports as per effectively management plans managed the WSS contracts

Maximum 8 points for this performance measure

• If DWO appropriately 0 The DWO has certified all WSS projects The water department implemented 21 deep appointed Contract and prepared and filed boreholes (hand pump). There was an evidence of Manager and has completion reports: score appointing contract manager, District Water Officer, effectively 2 Okecha Jean Andrew, dated on 12/8/2017 but managed the WSS there was no evidence of prepared contract contracts management plan as per instruction of the last clause of appointment to guide the implementation process Maximum 8 points for this performance measure

• If DWO appropriately 0 The DWO has certified all WSS projects During the assessment period, 5 water sources appointed Contract and prepared and filed and sanitation facilities were sampled. The Manager and has completion reports: score evidence shows that the designs for sanitation effectively 2 facilities were available and followed during the managed the WSS construction. However there was no designs for contracts deep borehole ground surface, to assess if the missing soak pit on every source was on design and by what size Maximum 8 points for this performance measure • If DWO appropriately 0 The DWO has certified all WSS projects During the assessment period, there was an appointed Contract and prepared and filed evidence of drilling reports and an invoice Manager and has completion reports: score requesting for payment but no evidence of a effectively 2 contractor letter handing over all completed WSS managed the WSS facilities to enable start counting of defect liability contracts period

Maximum 8 points for this performance measure

• If DWO appropriately 0 The DWO has certified all WSS projects There was evidence of DWO certifying payments of appointed Contract and prepared and filed completed projects. However, there was no Manager and has completion reports: score evidence of filed detailed completion reports as per effectively 2 management plans managed the WSS contracts

Maximum 8 points for this performance measure

3 • Evidence that • Evidence that the DWOs The payments reviewed show that the water the DWOs timely timely (as per contract) department timely certifies and recommends (as per contract) certified and suppliers for payment. Examples include: Payment certified and recommended suppliers of Shs 20,231,100 to Aquatech Enterprises Ltd for recommended for payment: score 3 sighting, drilling and construction of 2 boreholes. suppliers for points Requisition 16/06/17, Certification on 19/06/17 and payment: score 3 Payment on 24/16/17 (8 days). Payment of Shs points 20,744,865 for construction of a 5 stance VIP latrine at Yani Market. Requisition 18/01/17, Certification 23/01/17 and Payment 03/02/17 (15 days). Payment of Shs 16,999,020 to Galaxy AgroTech Ltd for borehole drilling and construction. Requisition 23/04/17, Certification 08/06/17, Payment 23/06/17 (60 days). Average: 28 days.

Financial management and reporting • Evidence that the 0 The LG Water department submitted the There was evidence on page 124 of the APR that department has annual performance water department submitted the annual submitted annual report for the previous FY performance report for FY2016/17 on 7/8/2017 by reports (including (including all four Okecha Jean Andrew-DWO to planner for all quarterly quarterly reports) to the consolidation contrary to Mid-July standard reports) in time to Planner by mid-July for the Planning Unit consolidation: score 5

Maximum 5 for this performance measure

• Evidence that the sector 0 LG Water has provided information Nebbi DLG water department had internal audit Department has to the internal audit on the queries in FY 2016/17. Effort was made to respond acted on Internal status of implementation to the queries, but some remained unresolved. Audit of all audit findings for the For example, quarter 3 reported on unaccounted recommendation (if previous financial year o If for funds Shs 51,937,800 (page 9/appendix pages any) sector has no audit query 15-19). score 5 o If the sector has provided information to Quarter 4 reported on insufficient borehole water Maximum 5 for this the internal audit on the distribution in the district (page 8). performance status of implementation measure of all audit findings for the previous financial year: score 3 If queries are not responded to score 0

Governance, oversight, transparency and accountability • Evidence that the 3 The LG committee council committee The committee on works and technical services in responsible for responsible for water met their committee sitting of 19/10/2016, scrutinised water met, and discussed service the first quarter performance report for FY2016/17 discussed service delivery issues including and came up with 12 recommendations for delivery issues and supervision reports, discussion and approval of council. Among them presented issues performance assessment included that require results, LG PAC reports •The need for water user committees to submit approval to Council and submissions from the 70% of the collected water user fee monthly to the District Water and sub county water supply and sanitation board for Sanitation Coordination O&M Maximum 6 for this Committee (DWSCC) etc. performance during the previous FY: •Wadelai sub county board should expand the measure score 3 water connector from the current 100 to 200

Committee of gender, community development and social services meeting held on 28th/7/2016, discussed

•Departmental reports

•Ban on Sacket drinks, charcoal burning and betting

• Evidence that the 3 The LG committee council committee •In the council meeting held on 12th May, 2017, responsible for responsible for water met the committee on technical services presented water met, and discussed service water and sanitation work plans and budget for discussed service delivery issues including FY2017/18 for council approval under Min delivery issues and supervision reports, COU/06/06/2017, with water having a budget of presented issues performance assessment 537, 369,617 laid to council for approval. that require results, LG PAC reports •Council meeting of 26th /8/2016, the committee on approval to Council and submissions from the technical services presented supplementary District Water and budget estimates for water and sanitation worth Sanitation Coordination 36,688,000 for council approval Min COU/6/2016 Maximum 6 for this Committee (DWSCC) etc. performance during the previous FY: measure score 3 • Evidence that the water 3 The LG committee sector committee has The committee on works and technical services in responsible for presented issues that their committee sitting of 19/10/2016, scrutinised water met, require approval to the first quarter performance report for FY2016/17 discussed service Council: score 3 and came up with 12 recommendations for delivery issues and discussion and approval of council. Among them presented issues included that require approval to Council •The need for water user committees to submit 70% of the collected water user fee monthly to the sub county water supply and sanitation board for O&M Maximum 6 for this performance •Wadelai sub county board should expand the measure water connector from the current 100 to 200

Committee of gender, community development and social services meeting held on 28th/7/2016, discussed

•Departmental reports

•Ban on Sacket drinks, charcoal burning and betting

• Evidence that the water 3 The LG committee sector committee has •In the council meeting held on 12th May, 2017, responsible for presented issues that the committee on technical services presented water met, require approval to water and sanitation work plans and budget for discussed service Council: score 3 FY2017/18 for council approval under Min delivery issues and COU/06/06/2017, with water having a budget of presented issues 537, 369,617 laid to council for approval. that require approval to Council •Council meeting of 26th /8/2016, the committee on technical services presented supplementary budget estimates for water and sanitation worth 36,688,000 for council approval Min COU/6/2016 Maximum 6 for this performance measure • The AWP, budget and 0 The LG Water the Water Development During the assessment period, there was no department has grant releases and evidence of displaying annual work plan, detailed shared information expenditures have been activities and locations, budget limits release and widely to the public displayed on the district expenditure for water department as per the PPDA to enhance notice boards as per the Act. transparency PPDA Act and discussed However, there was an evidence of district at advocacy meetings: advocacy meetings of the water sector quarterly score 2 progress reports conducted on 21/11/2017 and for Maximum 6 points the 8 sub counties conducted on 9/11/2017. for this performance measure

• The AWP, budget and 0 The LG Water the Water Development During the assessment period, 5 sanitation and 5 department has grant releases and water facilities were sampled. It was observed that shared information expenditures have been there was an attempt to label the facilities but not widely to the public displayed on the district meeting required labelling standards, 5 sampled to enhance notice boards as per the VIP latrines at Nyaravul, Aliekra and Padel primary transparency PPDA Act and discussed schools, Yani community markert, and Parombo at advocacy meetings: health centre 111 did not have either a project score 2 name, date of completion. Whereas the 5 sampled water sources visited did not have a contractor Maximum 6 points name for this performance measure

• The AWP, budget and 2 The LG Water the Water Development During the assessment period, there was evidence department has grant releases and of sharing information of awarded tenders and shared information expenditures have been contracts for evaluated bidders as per the widely to the public displayed on the district procurement requirement dated on 12/12/2017 to enhance notice boards as per the with the removal date of 28/12/2017 was on file. transparency PPDA Act and discussed This was indicating contractor name /contract and at advocacy meetings: contract sum. score 2 Maximum 6 points for this performance measure • All WSS projects are 0 The LG Water clearly labelled indicating During the assessment period, there was no department has the name of the project, evidence of displaying annual work plan, detailed shared information date of construction, the activities and locations, budget limits release and widely to the public contractor and source of expenditure for water department as per the PPDA to enhance funding: score 2 Act. transparency However, there was an evidence of district advocacy meetings of the water sector quarterly progress reports conducted on 21/11/2017 and for Maximum 6 points the 8 sub counties conducted on 9/11/2017. for this performance measure

• All WSS projects are 0 The LG Water clearly labelled indicating During the assessment period, 5 sanitation and 5 department has the name of the project, water facilities were sampled. It was observed that shared information date of construction, the there was an attempt to label the facilities but not widely to the public contractor and source of meeting required labelling standards, 5 sampled to enhance funding: score 2 VIP latrines at Nyaravul, Aliekra and Padel primary transparency schools, Yani community markert, and Parombo health centre 111 did not have either a project name, date of completion. Whereas the 5 sampled water sources visited did not have a contractor Maximum 6 points name for this performance measure

• All WSS projects are 2 The LG Water clearly labelled indicating During the assessment period, there was evidence department has the name of the project, of sharing information of awarded tenders and shared information date of construction, the contracts for evaluated bidders as per the widely to the public contractor and source of procurement requirement dated on 12/12/2017 to enhance funding: score 2 with the removal date of 28/12/2017 was on file. transparency This was indicating contractor name /contract and contract sum.

Maximum 6 points for this performance measure • Information on tenders 0 The LG Water and contract awards During the assessment period, there was no department has (indicating contractor evidence of displaying annual work plan, detailed shared information name /contract and activities and locations, budget limits release and widely to the public contract sum) displayed expenditure for water department as per the PPDA to enhance on the District notice Act. transparency boards: score 2 However, there was an evidence of district advocacy meetings of the water sector quarterly progress reports conducted on 21/11/2017 and for Maximum 6 points the 8 sub counties conducted on 9/11/2017. for this performance measure

• Information on tenders 0 The LG Water and contract awards During the assessment period, 5 sanitation and 5 department has (indicating contractor water facilities were sampled. It was observed that shared information name /contract and there was an attempt to label the facilities but not widely to the public contract sum) displayed meeting required labelling standards, 5 sampled to enhance on the District notice VIP latrines at Nyaravul, Aliekra and Padel primary transparency boards: score 2 schools, Yani community markert, and Parombo health centre 111 did not have either a project name, date of completion. Whereas the 5 sampled water sources visited did not have a contractor Maximum 6 points name for this performance measure

• Information on tenders 2 The LG Water and contract awards During the assessment period, there was evidence department has (indicating contractor of sharing information of awarded tenders and shared information name /contract and contracts for evaluated bidders as per the widely to the public contract sum) displayed procurement requirement dated on 12/12/2017 to enhance on the District notice with the removal date of 28/12/2017 was on file. transparency boards: score 2 This was indicating contractor name /contract and contract sum.

Maximum 6 points for this performance measure • If communities apply for 0 Participation of water/public sanitation The water department planned to drill 10 deep communities in facilities as per the sector boreholes at a total cost of 249,800,492/= and WSS programmes critical requirements repair/rehabilitate 17 deep borehole at a cost of (including community 75,090,048/=, the community beneficiaries are contributions) for the required to apply for water and sanitation facilities. The application form found with DWO in case of Maximum 3 points current FY: score 1 offer highlights co funding contribution of 200,000/= for this for a new deep borehole to be paid within 3 months performance of offer and 90,000 for deep borehole measure repair/rehabilitation� among others. During the assessment period, there was no evidence of community applying for water/public sanitation facilities and receipt of payment for community contribution

• If communities apply for 2 Participation of water/public sanitation During the assessment period, 5 water source communities in facilities as per the sector facilities of Ndrosi DWD #52758 , Pamitu West WSS programmes critical requirements DWD# 52781, Pataka west DWD# 52781, Padolo (including community Lower DWD #52774, Apolla DWD#52780, contributions) for the community water source in Parongo sub county were sampled. The WSCs were found active, Maximum 3 points current FY: score 1 collecting UGX500 to UGX1000 per household per for this month for carrying out O&M, preventive performance maintenance and minor repairs and all the water measure sources were functioning.

• Number of water supply 0 Participation of facilities with WSCs that The water department planned to drill 10 deep communities in are functioning evidenced boreholes at a total cost of 249,800,492/= and WSS programmes by collection of O&M repair/rehabilitate 17 deep borehole at a cost of funds and carrying out 75,090,048/=, the community beneficiaries are preventive maintenance required to apply for water and sanitation facilities. The application form found with DWO in case of Maximum 3 points and minor repairs, for the offer highlights co funding contribution of 200,000/= for this current FY: score 2 for a new deep borehole to be paid within 3 months performance of offer and 90,000 for deep borehole measure repair/rehabilitation� among others. During the assessment period, there was no evidence of community applying for water/public sanitation facilities and receipt of payment for community contribution • Number of water supply 2 Participation of facilities with WSCs that During the assessment period, 5 water source communities in are functioning evidenced facilities of Ndrosi DWD #52758 , Pamitu West WSS programmes by collection of O&M DWD# 52781, Pataka west DWD# 52781, Padolo funds and carrying out Lower DWD #52774, Apolla DWD#52780, preventive maintenance community water source in Parongo sub county were sampled. The WSCs were found active, Maximum 3 points and minor repairs, for the collecting UGX500 to UGX1000 per household per for this current FY: score 2 month for carrying out O&M, preventive performance maintenance and minor repairs and all the water measure sources were functioning.

Social and environmental safeguards

• Evidence that 0 The LG Water environmental screening Guidelines for environmental impact assessment in department has (as per templates) for all Uganda (July 1997), page 45, provides a checklist devised strategies projects and EIAs (where for environment and social screening of small and for environmental required) conducted for big projects. During the assessment period, there conservation and all WSS projects and was no evidence of any project environment management reports are in place: score mitigation plan and social screening assessment 2 report on record.�

Maximum 4 points for this performance measure

• Evidence that 0 The LG Water environmental screening Environment and social screening was not department has (as per templates) for all conducted, there was no evidence of devised strategies projects and EIAs (where environmental mitigation plan and for environmental required) conducted for recommendations that would require follow up conservation and all WSS projects and support in case of unacceptable environmental management reports are in place: score concerns. 2

Maximum 4 points for this performance measure • Evidence that 0 The LG Water environmental screening There was no evidence of environmental clause on department has (as per templates) for all environmental protection for construction and devised strategies projects and EIAs (where supervision contracts for environmental required) conducted for conservation and all WSS projects and management reports are in place: score 2

Maximum 4 points for this performance measure

• Evidence that there has 0 The LG Water been follow up support Guidelines for environmental impact assessment in department has provided in case of Uganda (July 1997), page 45, provides a checklist devised strategies unacceptable for environment and social screening of small and for environmental environmental concerns big projects. During the assessment period, there conservation and in the past FY: score 1 was no evidence of any project environment management mitigation plan and social screening assessment report on record.�

Maximum 4 points for this performance measure

• Evidence that there has 0 The LG Water been follow up support Environment and social screening was not department has provided in case of conducted, there was no evidence of devised strategies unacceptable environmental mitigation plan and for environmental environmental concerns recommendations that would require follow up conservation and in the past FY: score 1 support in case of unacceptable environmental management concerns.

Maximum 4 points for this performance measure • Evidence that there has 0 The LG Water been follow up support There was no evidence of environmental clause on department has provided in case of environmental protection for construction and devised strategies unacceptable supervision contracts for environmental environmental concerns conservation and in the past FY: score 1 management

Maximum 4 points for this performance measure

• Evidence that 0 The LG Water construction and Guidelines for environmental impact assessment in department has supervision contracts Uganda (July 1997), page 45, provides a checklist devised strategies have clause on for environment and social screening of small and for environmental environmental protection: big projects. During the assessment period, there conservation and score 1 was no evidence of any project environment management mitigation plan and social screening assessment report on record.�

Maximum 4 points for this performance measure

• Evidence that 0 The LG Water construction and Environment and social screening was not department has supervision contracts conducted, there was no evidence of devised strategies have clause on environmental mitigation plan and for environmental environmental protection: recommendations that would require follow up conservation and score 1 support in case of unacceptable environmental management concerns.

Maximum 4 points for this performance measure • Evidence that 0 The LG Water construction and There was no evidence of environmental clause on department has supervision contracts environmental protection for construction and devised strategies have clause on supervision contracts for environmental environmental protection: conservation and score 1 management

Maximum 4 points for this performance measure

• If at least 50% WSCs 3 The LG Water are women as per the The 5 sampled WSCs are composed of 7 department has sector critical members, it was established that water source promoted gender requirements: score 3 committees of Ndrosi DWD #52758 water source equity in WSC are 7(3female, 4 Male), Pamitu West DWD# composition. 52781, 7(3 female, 4 Male), Pataka west DWD# 52781, 7 (4 female, 3 male), Padolo Lower DWD #52774, 7 (4 female, 3 male) Apolla DWD#52780, 7 (4 female, 3 male) are composed of 50% women. Maximum 3 points This was evidence that at least 50% water source for this committees are composed of women which is performance promoting gender equity. measure

• If public sanitation 0 Gender- and facilities have adequate The 5 sampled toilet facilities were inspected special-needs access and separate during the assessment. it was observed that ramps sensitive sanitation stances for men, women to ease access of people with disabilities were facilities in public and PWDs: score 3 constructed on 2 toilet facilities at Nyaravul and places/RGCs. Padel primary schools.

however, there was an evidence of 3 VIP latrine at Yani rural growth centre market, with door step� Maximum 3 points hindering easy access of the facility of people with for this disabilities, Parambo health centre 111 and Aliekra performance primary school with no ramp at all, this hinders measure easy access by people with disabilities. The stances for women and men were separated but not marked based on the gender making it difficult to identify.�

545 Nebbi District Health Performance Measures

Summary of Definition of Compliance justification Score requirements compliance

Human resource planning and management

Evidence that LG has 3 LG has substantively filled the structure for Approved structure FY2017/18 had a total of 442 recruited primary primary health workers health staffs while the current staffs on payroll are health workers with a with a wage bill 322 giving 72.8%. wage bill provision provision from PHC • An advert by the District Service Commission for from PHC wage wage for the current recruitment dated 25/10/2017 Ref. DSC NBB/169/1 FY • More than 80% was seen and interviews were conducted. filled: score 6 points, • Maximum 6 points for 60 – 80% - score 3 • this performance Less than 60% filled: measure score 0

Evidence that Health 4 The LG Health department has A copy of Recruitment plan submitted to HR/CAO department has submitted a by DHO dated 4th October 2017 was seen at submitted a comprehensive DHOs office. Ref. Med/163/1.� comprehensive recruitment recruitment plan to the plan/request to HRM HRM department for the current FY, covering the vacant positions of health Maximum 4 points for workers: score 4 this performance measure

Evidence that the 4 The LG Health health facility in-charge 16 out of 19(84.2%) Appraisal personal files of in- department has have been appraised charges seen at the HR office were filled and ensured that during the previous signed by the Head of Department/ supervisors. performance appraisal FY: o 100%: score 8 o for health facility in 70 – 99%: score 4 o charge is conducted Below 70%: score 0

Maximum 8 points for this performance measure • Evidence that the LG 4 The Local Health department has �Records of staff lists for the budget framework Government Health deployed health FY 17/18 (OBT) were similar to the copy of the department has workers equitably, in current staff deployment per facility as seen in the equitably deployed line with the lists DHOs office. health workers across submitted with the health facilities and in budget for the current accordance with the FY: score 4 staff lists submitted together with the budget in the current FY.

Maximum 4 points for this performance measure

Monitoring and Supervision

• Evidence that the 3 The DHO has DHO has A distribution list of Nutrition guidelines to facility effectively communicated all staffs was seen at the ADHOs office. communicated and guidelines, policies, �Copies of UCG 2016, Consolidated HIV explained guidelines, circulars issued by the guidelines 2016, and circulars on dressing code policies, circulars national level in the from MoPS were seen at selected facilities issued by the national previous FY to health (Parombo HC III, Nyaravur HC III, Kucwiny HC III, level in the previous facilities: score 3 FY to health facilities Paminya HC III).

Maximum 6 for this performance measure

• Evidence that the 0 The DHO has DHO has There were no meeting minutes specifically effectively communicated all mentioning the circular/guidelines/or polices communicated and guidelines, policies, orientations seen at DHOs office. explained guidelines, circulars issued by the policies, circulars national level in the issued by the national previous FY to health level in the previous facilities: score 3 FY to health facilities

Maximum 6 for this performance measure • Evidence that the 3 The DHO has DHO has held A distribution list of Nutrition guidelines to facility effectively meetings with health staffs was seen at the ADHOs office. communicated and facility in-charges and �Copies of UCG 2016, Consolidated HIV explained guidelines, among others guidelines 2016, and circulars on dressing code policies, circulars explained the from MoPS were seen at selected facilities issued by the national guidelines, policies, (Parombo HC III, Nyaravur HC III, Kucwiny HC III, level in the previous circulars issued by the Paminya HC III). FY to health facilities national level: score 3

Maximum 6 for this performance measure

• Evidence that the 0 The DHO has DHO has held There were no meeting minutes specifically effectively meetings with health mentioning the circular/guidelines/or polices communicated and facility in-charges and orientations seen at DHOs office. explained guidelines, among others policies, circulars explained the issued by the national guidelines, policies, level in the previous circulars issued by the FY to health facilities national level: score 3

Maximum 6 for this performance measure

Evidence that DHT has 3 The LG Health supervised lower level • Copies of Joint support Supervision reports seen Department has health facilities within from the DHOs office indicated 100% facilities effectively provided the previous FY: • If supervised. However, they were not regularly support supervision to 100% supervised: supervised on quarterly basis as recommended. district health services score 3 points • 80 - 99% of the health facilities: score 2 • 60 - Maximum 6 points for 79% of the health this performance facilities: score 1 • measure Less than 60% of the health facilities: score 0 Evidence that DHT has 3 The LG Health supervised lower level Copies of Joint support supervision reports seen Department has health facilities within showed that DHT supervised HCIV (Goli) and the effectively provided the previous FY: • If two hospitals (Angal & Nebbi General support supervision to 100% supervised: Hospital).�� district health services score 3 points • 80 - 99% of the health facilities: score 2 • 60 - Maximum 6 points for 79% of the health this performance facilities: score 1 • measure Less than 60% of the health facilities: score 0

Evidence that DHT has 3 The LG Health supervised 100% of • Copies of Joint support Supervision reports seen Department has HC IVs and district from the DHOs office indicated 100% facilities effectively provided hospitals: score 3 supervised. However, they were not regularly support supervision to supervised on quarterly basis as recommended. district health services

Maximum 6 points for this performance measure

Evidence that DHT has 3 The LG Health supervised 100% of Copies of Joint support supervision reports seen Department has HC IVs and district showed that DHT supervised HCIV (Goli) and the effectively provided hospitals: score 3 two hospitals (Angal & Nebbi General support supervision to Hospital).�� district health services

Maximum 6 points for this performance measure

Evidence that health 2 The Health Sub- facilities have been Copies of Supervision reports for HSD seen at district(s) have supervised by HSD DHOs office showed 65% of health facilities effectively provided and reports produced: supervised. support supervision to • If 100% supervised lower level health units score 6 points • 80 - 99% of the health facilities: score 4 • 60 - Maximum 6 points for 79% of the health this performance facilities: score 2 • measure Less than 60% of the health facilities: score 0 • Evidence that the 4 The LG Health reports have been Copies of the DHT/HSD supervisions reports department (including discussed and used to indicated recommendations generated by the HSDs) have discussed make supervising teams and actions to be taken. the results/reports of recommendations for Copies of supervision reports in the Supervision the support corrective actions log books at selected facilities also identified supervision and during the previous recommendations and action points to be handled. monitoring visits, used FY: score 4 them to make recommendations for corrective actions and followed up

Maximum 10 points for this performance measure

• Evidence that the 6 The LG Health reports have been Integrated support supervision report dated department (including discussed and used to 12/5/2017 came up with a recommendation of HSDs) have discussed make replacing refractive mirrors of microscopes of the results/reports of recommendations for Nyaravur HC III and Paminya HC III. Report of the support corrective actions integrated Support Supervision dated 2/08/2017 supervision and during the previous showed that these refractive mirrors were monitoring visits, used FY: score 4 replaced. them to make recommendations for corrective actions and followed up

Maximum 10 points for this performance measure • Evidence that the 4 The LG Health recommendations are Copies of the DHT/HSD supervisions reports department (including followed – up and indicated recommendations generated by the HSDs) have discussed specific activities supervising teams and actions to be taken. the results/reports of undertaken for Copies of supervision reports in the Supervision the support correction: score 6 supervision and log books at selected facilities also identified monitoring visits, used recommendations and action points to be handled. them to make recommendations for corrective actions and followed up

Maximum 10 points for this performance measure

• Evidence that the 6 The LG Health recommendations are Integrated support supervision report dated department (including followed – up and 12/5/2017 came up with a recommendation of HSDs) have discussed specific activities replacing refractive mirrors of microscopes of the results/reports of undertaken for Nyaravur HC III and Paminya HC III. Report of the support correction: score 6 integrated Support Supervision dated 2/08/2017 supervision and showed that these refractive mirrors were monitoring visits, used replaced. them to make recommendations for corrective actions and followed up

Maximum 10 points for this performance measure

• Evidence that the LG 10 The LG Health has submitted • A copy of the list of Health facilities at the DHOs department has accurate/consistent office that were consistently submitting the HMIS to submitted data regarding: o List the DHO/MOH matched the list of health facilities accurate/consistent of health facilities in the OBT. reports/date for health which are consistent facility lists as per with both HMIS reports formats provided by and OBT: score 10 MoH

Maximum 10 for this performance measure Governance, oversight, transparency and accountability

• Evidence that the 2 The LG committee council committee Committee of social services, and gender first responsible for health responsible for health quarter meeting held on 27th/10/2016, discussed met, discussed service met and discussed departmental reports-Education, health and delivery issues and service delivery issues community based services COU/2/4/2016 presented issues that including supervision Committee of gender, community development require approval to reports, performance and social services meeting held on 28th/7/2016, Council assessment results, discussed LG PAC reports etc. during the previous • Departmental reports Maximum 4 for this FY: score 2 performance measure • Ban on Sacket drinks, charcoal burning and betting

• Evidence that the 2 The LG committee council committee • In the council meeting held on 12th May, 2017, responsible for health responsible for health the committee on social services presented health met, discussed service met and discussed work plans and budget for FY2017/18 for council delivery issues and service delivery issues approval under Min COU/06/06/2017, with a presented issues that including supervision budget of 1,484,038,846 laid to council for require approval to reports, performance approval. Council assessment results, • Council meeting of 26th /8/2016, the committee LG PAC reports etc. on social services presented supplementary during the previous budget estimates for environmental health worth FY: score 2 Maximum 4 for this 39,209,000 for council approval Min COU/6/2016. performance measure

• Evidence that the 2 The LG committee health sector Committee of social services, and gender first responsible for health committee has quarter meeting held on 27th/10/2016, discussed met, discussed service presented issues that departmental reports-Education, health and delivery issues and require approval to community based services COU/2/4/2016 presented issues that Council: score 2 require approval to Committee of gender, community development Council and social services meeting held on 28th/7/2016, discussed

• Departmental reports Maximum 4 for this performance measure • Ban on Sacket drinks, charcoal burning and betting • Evidence that the 2 The LG committee health sector • In the council meeting held on 12th May, 2017, responsible for health committee has the committee on social services presented health met, discussed service presented issues that work plans and budget for FY2017/18 for council delivery issues and require approval to approval under Min COU/06/06/2017, with a presented issues that Council: score 2 budget of 1,484,038,846 laid to council for require approval to approval. Council • Council meeting of 26th /8/2016, the committee on social services presented supplementary budget estimates for environmental health worth Maximum 4 for this 39,209,000 for council approval Min COU/6/2016. performance measure

Evidence that health 5 The Health Unit facilities and Hospitals Copies of HUMC meeting minutes were availed Management have functional and seen for Nebbi General Hospital and all the Committees and HUMCs/Boards selected health facilities(100%) Hospital Board are (established, meetings Copies of HUMC guidelines were seen in the operational/functioning held and discussions selected facilities. of budget and resource issues): • If Maximum 5 points 100% of randomly sampled facilities: score 5 • If 80-99% : score 3 • If 70-79%: : score 1 • If less than 70%: score 0

• Evidence that the LG 3 The LG has publicised has publicised all • Copies of PHC fund distribution list of health all health facilities health facilities facilities were properly displayed on noticeboard of receiving PHC non- receiving PHC non- DHO and selected Health facilities showing how wage recurrent grants wage recurrent grants much money were disbursed to each facility. e.g. through posting on public notice boards: Maximum 3 for this score 3 performance measure

Procurement and contract management • Evidence that the 0 The LG Health sector has submitted A Copy of procurement work Plan request to DPU department has procurement requests from DHOs office was seen dated 14/6/2017 submitted to PDU that cover all procurement requests, investment items in the complete with all approved Sector technical annual work plan and requirements, to PDU budget on time by April that cover all items in 30 for the current FY: the approved Sector score 2 annual work plan and budget

Maximum 4 for this performance measure

• Evidence that the 2 The LG Health sector has submitted A Copy of procurement request to DPU from DHOs department has procurement requests office was availed and was received on 17/8/2017 submitted to PDU that cover all by the DPU. procurement requests, investment items in the complete with all approved Sector technical annual work plan and requirements, to PDU budget on time by April that cover all items in 30 for the current FY: the approved Sector score 2 annual work plan and budget

Maximum 4 for this performance measure

Evidence that LG 0 The LG Health Health department A Copy of procurement work Plan request to DPU department has submitted procurement from DHOs office was seen dated 14/6/2017 submitted request form (Form procurement requests, PP5) to the PDU by 1st complete with all Quarter of the current technical FY: score 2 requirements, to PDU that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure Evidence that LG 2 The LG Health Health department A Copy of procurement request to DPU from DHOs department has submitted procurement office was availed and was received on 17/8/2017 submitted request form (Form by the DPU. procurement requests, PP5) to the PDU by 1st complete with all Quarter of the current technical FY: score 2 requirements, to PDU that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure

8 The LG Health •�� �Evidence that • A copy of a letter received by DHOs office from department has the LG Health NMS showing budget allocations for all the facilities supported all health department has FY 2016/17 dated 1/7/2016 was seen. facilities to submit supported all health health supplies facilities to submit • Copy of a letter from NMS on statement of procurement plan to health supplies account to CAO Nebbi FY 2016/17 dated 1st July NMS procurement plan to 2017 was seen at DHOs office. NMS on time:

•�� �100% - score 8 Maximum 8 points for this performance •�� �70-99% – measure score 4

•�� �Below 70% - score 0 • Evidence that the 0 The LG Health DHO (as per contract) The payments of health department reviewed department has certified and showed that there were instances where the certified and initiated recommended department had not timely certified and payment for supplies suppliers timely for recommended suppliers for payment. Examples on time payment: score 2 included: Payment of Shs 6,224,382 to Leko GL points Yesu Nuti Construction Co. Ltd for construction of a placenta pit at Abongo. Requisition 06/04/17, Certification 28/04/17 and payment on 08/06/17 Maximum 2 for this (62 days). Payment of Shs 26,969,108 to Mola & performance measure Sons Traders for rehabilitation of staff house at Panyimur. Requisition 20/03/17, Certification 03/04/17, Payment 20/04/17 (30 days). Payment of Shs 26,625,240 to Geraqo Consult Ltd for rehabilitation of Fulwonga HC II. Requisition 30/01/17, Certification 09/02/17, Payment 02/03/17 (32 days). Payment of Shs 16,574,369 to River Shore Trade Link for completion of Goli HC IV. Requisition 12/01/17, Certification 24/01/17, Payment 03/02/17 (10 days). Average: 33 days.

Financial management and reporting

• Evidence that the 0 The LG Health department submitted • There was evidence on page 108 of the APR that department has the annual Health department submitted the annual submitted annual performance report for performance report for FY2016/17 on 7/8/2017 by reports (including all the previous FY Okumu Patricia Thiwe Ag. DHO to planner for quarterly reports) in (including all four consolidation contrary to Mid-July standard. time to the Planning quarterly reports) to Unit the Planner by mid- July for consolidation: score 4 Maximum 4 for this performance measure Evidence that the 0 LG Health department sector has provided Nebbi DLG health department had internal audit has acted on Internal information to the queries in FY 2016/17. Effort was made to respond Audit recommendation internal audit on the to the queries, but some remained unresolved. (if any) status of For example, quarter 1 reported on drug stock implementation of all outs at health centres (page 23), inadequate audit findings for the releases of funds (page 24). Maximum 4 for this previous financial year performance measure • If sector has no audit Quarter 4 report contained as an addendum a query score 4 • If the special audit conducted on the Global Funds about sector has provided unspent funds amounting to Shs 12,033,053 (page information to the 26) internal audit on the status of implementation of all audit findings for the previous financial year: score 2 points • If all queries are not responded to score 0

Social and environmental safeguards

• Evidence that Health 2 Compliance with Unit Management Copies of HUMC members and Hospital board gender composition of Committee (HUMC) members lists displayed in selected health facilities HUMC and promotion meet the gender met the gender composition of both female and of gender sensitive composition as per males. sanitation in health guidelines: score 2 facilities. Copies of Guidelines on HUMC selection were also available in the selected health units

Maximum 4 points

• Evidence that Health 0 Compliance with Unit Management • No Copies of the guidelines on sanitation gender composition of Committee (HUMC) management were found in all the selected health HUMC and promotion meet the gender facilities however, VIP Latrines in the selected of gender sensitive composition as per health facilities had separated rooms for both sanitation in health guidelines: score 2 males and females facilities.

Maximum 4 points • Evidence that the LG 2 Compliance with has issued guidelines Copies of HUMC members and Hospital board gender composition of on how to manage members lists displayed in selected health facilities HUMC and promotion sanitation in health met the gender composition of both female and of gender sensitive facilities including males. sanitation in health separating facilities for Copies of Guidelines on HUMC selection were also facilities. men and women: available in the selected health units score 2

Maximum 4 points

• Evidence that the LG 0 Compliance with has issued guidelines • No Copies of the guidelines on sanitation gender composition of on how to manage management were found in all the selected health HUMC and promotion sanitation in health facilities however, VIP Latrines in the selected of gender sensitive facilities including health facilities had separated rooms for both sanitation in health separating facilities for males and females facilities. men and women: score 2

Maximum 4 points

• Evidence that the 0 The LG Health LGs has issued • No Copies of guidelines on medical waste department has guidelines on medical management were found in all the selected health issued guidelines on waste management, facilities however medical waste segregation chart medical waste including guidelines for was seen in some of the selected facilities management construction of facilities for medical waste disposal : score 2 Maximum 2 points points.

545 Nebbi District Educational Performance Measures

Summary of Definition of Compliance justification Score requirements compliance

Human Resource Management

• Evidence that the LG 4 The LG education has budgeted for a Vote 545 Nebbi district OBT FY17/18 has a wage bill department has Head Teacher and of UGX 6,320,289,985 for 1,046 Teachers and Head budgeted and minimum of 7 teachers teachers at the 91 government-aided schools. deployed teachers per school (or minimum as per guidelines a teacher per class for (a Head Teacher schools with less than and minimum of 7 P.7) for the current FY: teachers per score 4 school)

Maximum 8 for this performance measure

• Evidence that the LG 4 The LG education has budgeted for a The DEO has a school staff list deployment schedule department has Head Teacher and for 1,046 teachers and Head teachers as per “Staff budgeted and minimum of 7 teachers list and wage performance by cost centre FY17/18” deployed teachers per school (or minimum as per guidelines a teacher per class for (a Head Teacher schools with less than and minimum of 7 P.7) for the current FY: teachers per score 4 school)

Maximum 8 for this performance measure • Evidence that the LG 4 The LG education has deployed a Head Vote 545 Nebbi district OBT FY17/18 has a wage bill department has Teacher and minimum of UGX 6,320,289,985 for 1,046 Teachers and Head budgeted and of 7 teachers per school teachers at the 91 government-aided schools. deployed teachers for the current FY: score as per guidelines 4 (a Head Teacher and minimum of 7 teachers per school)

Maximum 8 for this performance measure

• Evidence that the LG 4 The LG education has deployed a Head The DEO has a school staff list deployment schedule department has Teacher and minimum for 1,046 teachers and Head teachers as per “Staff budgeted and of 7 teachers per school list and wage performance by cost centre FY17/18” deployed teachers for the current FY: score as per guidelines 4 (a Head Teacher and minimum of 7 teachers per school)

Maximum 8 for this performance measure

• Evidence that the LG 6 LG has has filled the structure The UGX 6,320,289,985 OBT budget provision for substantively for primary teachers the entire 1,046 teachers and their Head teachers in recruited all with a wage bill FY17/18 (i.e. 100%) has catered for the minimum primary school provision o If 100% staffing level in the structure of a Head teacher and teachers where score 6 o If 80 - 99% minimum 7 Teachers. there is a wage bill score 3 o If below 80% provision score 0

Maximum 6 for this performance measure • Evidence that the LG 0 LG has has substantively filled The district approved structure has 3 positions and substantively all positions of school only 1 has been duly filled as per individual file at recruited all inspectors as per staff Central Registry. The short-listing for filling the positions of school structure, where there is position of the 2 school inspectors has been inspectors as per a wage bill provision: drawn.� staff structure, score 6 where there is a wage bill provision.

Maximum 6 for this performance measure

Evidence that the LG 2 The LG Education Education department There was a department recruitment plan that department has has submitted a covers both the Primary Teachers and School submitted a recruitment plan to HRM Inspectors on file and sent to HRM department from recruitment plan for the current FY to fill the Education reference 2016/17-dated 1st August covering primary positions of Primary 2017 Ref; Edu/153/5� teachers and Teachers: score 2 school inspectors to HRM for the current FY.

Maximum 4 for this performance measure

Evidence that the LG 2 The LG Education Education department There was a department recruitment plan that department has has submitted a covers both the Primary Teachers and School submitted a recruitment plan to HRM Inspectors on file and sent to HRM department from recruitment plan for the current FY to fill the Education reference 2016/17-dated 1st August covering primary positions of Primary 2017 Ref; Edu/153/5� teachers and Teachers: score 2 school inspectors to HRM for the current FY.

Maximum 4 for this performance measure Evidence that the LG 2 The LG Education Education department There was a department recruitment plan that department has has submitted a covers both the Primary Teachers and School submitted a recruitment plan to HRM Inspectors on file and sent to HRM department from recruitment plan for the current FY to fill the Education reference 2016/17-dated 1st August covering primary positions of School 2017 Ref; Edu/153/5� teachers and Inspectors: score 2 school inspectors to HRM for the current FY.

Maximum 4 for this performance measure

Evidence that the LG 2 The LG Education Education department There was a department recruitment plan that department has has submitted a covers both the Primary Teachers and School submitted a recruitment plan to HRM Inspectors on file and sent to HRM department from recruitment plan for the current FY to fill the Education reference 2016/17-dated 1st August covering primary positions of School 2017 Ref; Edu/153/5� teachers and Inspectors: score 2 school inspectors to HRM for the current FY.

Maximum 4 for this performance measure Evidence that the LG The only one schools inspector had been appraised 3 The LG Education Education department -Though the structure provides for 3 schools department has appraised school inspectors. conducted inspectors during the performance previous FY • 100% appraisal for school inspectors: score school inspectors 3 and ensured that performance appraisal for all primary school head teachers is conducted during the previous FY.

Maximum 6 for this performance measure

Evidence that the LG All primary school head teachers (100%) had been 3 The LG Education Education department appraised/signed performance agreement contracts department has appraised school for 2016 conducted inspectors during the performance previous FY • 100% appraisal for school inspectors: score school inspectors 3 and ensured that performance appraisal for all primary school head teachers is conducted during the previous FY.

Maximum 6 for this performance measure Evidence that the LG The only one schools inspector had been appraised 3 The LG Education Education department -Though the structure provides for 3 schools department has appraised head inspectors. conducted teachers during the performance previous FY. • 90% - appraisal for 100%: score 3 • 70% - school inspectors 89%: score 2 • Below and ensured that 70%: score 0 performance appraisal for all primary school head teachers is conducted during the previous FY.

Maximum 6 for this performance measure

Evidence that the LG All primary school head teachers (100%) had been 3 The LG Education Education department appraised/signed performance agreement contracts department has appraised head for 2016 conducted teachers during the performance previous FY. • 90% - appraisal for 100%: score 3 • 70% - school inspectors 89%: score 2 • Below and ensured that 70%: score 0 performance appraisal for all primary school head teachers is conducted during the previous FY.

Maximum 6 for this performance measure

Monitoring and Inspection • Evidence that the LG 1 The LG Education Education department There was evidence that the national level Department has has communicated all instructions were communicated to schools all effectively guidelines, policies, guidelines, policies, circulars issued by the national communicated and circulars issued by the level as per meeting of education department with explained national level in the Head teachers on 28th May 2017. guidelines, policies, previous FY to schools: circulars issued by score 1 the national level in the previous FY to schools

Maximum 3 for this performance measure

• Evidence that the LG 2 The LG Education Education department There was evidence on specific records during the Department has has communicated all joint meetings with education department officials on effectively guidelines, policies, agenda items regarding dissemination of guidelines, communicated and circulars issued by the policies and circulars issued by the central explained national level in the government, as per meeting of education guidelines, policies, previous FY to schools: department with Head teachers on 28th May 2017 circulars issued by score 1 and circular circulated to all primary head teachers the national level in on school feeding. the previous FY to schools

Maximum 3 for this performance measure • Evidence that the LG 1 The LG Education Education department There was evidence that the national level Department has has held meetings with instructions were communicated to schools all effectively primary school head guidelines, policies, circulars issued by the national communicated and teachers and among level as per meeting of education department with explained others explained and Head teachers on 28th May 2017. guidelines, policies, sensitised on the circulars issued by guidelines, policies, the national level in circulars issued by the the previous FY to national level, including schools on school feeding: score 2

Maximum 3 for this performance measure

• Evidence that the LG 2 The LG Education Education department There was evidence on specific records during the Department has has held meetings with joint meetings with education department officials on effectively primary school head agenda items regarding dissemination of guidelines, communicated and teachers and among policies and circulars issued by the central explained others explained and government, as per meeting of education guidelines, policies, sensitised on the department with Head teachers on 28th May 2017 circulars issued by guidelines, policies, and circular circulated to all primary head teachers the national level in circulars issued by the on school feeding. the previous FY to national level, including schools on school feeding: score 2

Maximum 3 for this performance measure

• Evidence that all 10 The LG Education private and public A total 4 Quarters’ inspections were conducted as Department has primary schools have follows: effectively been inspected at least 1st Quarter-105 out of 123 schools inspected all once per term and private and public reports produced: o 2nd Quarter-126 out of 123 schools i.e. more than primary schools 100% - score 12 o 90 to one inspection at some schools 99% - score 10 o 80 to 89% - score 8 o 70 to 3rd Quarter-105 out of 123 schools Maximum 12 for 79% - score 6 o 60 to 4th Quarter-260 out of 123 schools i.e. more than this performance 69% - score 3 o 50 to one inspection at a school measure 59% score 1 o Below 50% score 0. • Evidence that the 4 LG Education Education department The Education Department held a “meeting with department has has discussed school government headed Primary School Head teachers discussed the inspection reports and on 5th May 2016-Planning meeting for 3rd Term results/reports of used reports to make School inspection 2016 by Associate Assessors and school inspections, recommendations for Inspectors of Schools; Agenda No.5-Review of used them to make corrective actions during Previous Schools Inspection” recommendations the previous FY: score 4 for corrective actions and followed recommendations

Maximum 10 for this performance measure

• Evidence that the 0 LG Education Education department There was no evidence of acknowledgement of department has has discussed school inspection reports by DES discussed the inspection reports and results/reports of used reports to make school inspections, recommendations for used them to make corrective actions during recommendations the previous FY: score 4 for corrective actions and followed recommendations

Maximum 10 for this performance measure • Evidence that the 4 LG Education Education department There was evidence of the inspection department has has discussed school recommendations having been followed up as per discussed the inspection reports and 5th May 2016-Planning meeting for 3rd Term School results/reports of used reports to make inspection 2016 by Associate Assessors and school inspections, recommendations for Inspectors of Schools; Agenda No.5-Review of used them to make corrective actions during Previous Schools Inspection” recommendations the previous FY: score 4 for corrective actions and followed recommendations

Maximum 10 for this performance measure

• Evidence that the LG 4 LG Education Education department The Education Department held a “meeting with department has has submitted school government headed Primary School Head teachers discussed the inspection reports to the on 5th May 2016-Planning meeting for 3rd Term results/reports of Directorate of Education School inspection 2016 by Associate Assessors and school inspections, Standards (DES) in the Inspectors of Schools; Agenda No.5-Review of used them to make Ministry of Education Previous Schools Inspection” recommendations and Sports (MoES): for corrective Score 2 actions and followed recommendations

Maximum 10 for this performance measure • Evidence that the LG 0 LG Education Education department There was no evidence of acknowledgement of department has has submitted school inspection reports by DES discussed the inspection reports to the results/reports of Directorate of Education school inspections, Standards (DES) in the used them to make Ministry of Education recommendations and Sports (MoES): for corrective Score 2 actions and followed recommendations

Maximum 10 for this performance measure

• Evidence that the LG 4 LG Education Education department There was evidence of the inspection department has has submitted school recommendations having been followed up as per discussed the inspection reports to the 5th May 2016-Planning meeting for 3rd Term School results/reports of Directorate of Education inspection 2016 by Associate Assessors and school inspections, Standards (DES) in the Inspectors of Schools; Agenda No.5-Review of used them to make Ministry of Education Previous Schools Inspection” recommendations and Sports (MoES): for corrective Score 2 actions and followed recommendations

Maximum 10 for this performance measure • Evidence that the 4 LG Education inspection The Education Department held a “meeting with department has recommendations are government headed Primary School Head teachers discussed the followed-up: score 4 on 5th May 2016-Planning meeting for 3rd Term results/reports of School inspection 2016 by Associate Assessors and school inspections, Inspectors of Schools; Agenda No.5-Review of used them to make Previous Schools Inspection” recommendations for corrective actions and followed recommendations

Maximum 10 for this performance measure

• Evidence that the 0 LG Education inspection There was no evidence of acknowledgement of department has recommendations are inspection reports by DES discussed the followed-up: score 4 results/reports of school inspections, used them to make recommendations for corrective actions and followed recommendations

Maximum 10 for this performance measure • Evidence that the 4 LG Education inspection There was evidence of the inspection department has recommendations are recommendations having been followed up as per discussed the followed-up: score 4 5th May 2016-Planning meeting for 3rd Term School results/reports of inspection 2016 by Associate Assessors and school inspections, Inspectors of Schools; Agenda No.5-Review of used them to make Previous Schools Inspection” recommendations for corrective actions and followed recommendations

Maximum 10 for this performance measure

• Evidence that the LG 5 The LG Education has submitted • EMIS (2017) list of schools data stood at 107 department has accurate/consistent government-aided and private primary schools. submitted data: o List of schools • OBT list of schools data stood at 123 government- accurate/consistent which are consistent aided and private primary schools in FY2017/18 due reports/date for with both EMIS reports to additional numbers that were recorded after EMIS school lists and and OBT: score 5 enrolment as per data were submitted to MoES formats provided by MoES

Maximum 10 for this performance measure

• Evidence that the LG 5 The LG Education has submitted • EMIS enrolment data stood at 67,207 pupils in department has accurate/consistent FY2017/18 submitted data: o List of schools • OBT enrolment data stood at 66,289 pupils in accurate/consistent which are consistent FY2017/18 due to the additional private schools who reports/date for with both EMIS reports did not receive capitation grants but report on school lists and and OBT: score 5 enrolment as per enrolment for EMIS. formats provided by MoES

Maximum 10 for this performance measure Evidence that the LG 5 The LG Education has submitted • EMIS (2017) list of schools data stood at 107 department has accurate/consistent government-aided and private primary schools. submitted data: • Enrolment data • OBT list of schools data stood at 123 government- accurate/consistent for all schools which is aided and private primary schools in FY2017/18 due reports/date for consistent with EMIS to additional numbers that were recorded after EMIS school lists and report and OBT: score 5 enrolment as per data were submitted to MoES formats provided by MoES

Maximum 10 for this performance measure

Evidence that the LG 5 The LG Education has submitted • EMIS enrolment data stood at 67,207 pupils in department has accurate/consistent FY2017/18 submitted data: • Enrolment data • OBT enrolment data stood at 66,289 pupils in accurate/consistent for all schools which is FY2017/18 due to the additional private schools who reports/date for consistent with EMIS did not receive capitation grants but report on school lists and report and OBT: score 5 enrolment as per enrolment for EMIS. formats provided by MoES

Maximum 10 for this performance measure

Governance, oversight, transparency and accountability

• Evidence that the 2 The LG committee council committee Committee of social services, and gender first responsible for responsible for quarter meeting held on 27th/10/2016, discussed education met, education met and departmental reports-Education, health and discussed service discussed service community based services COU/2/4/2016 delivery issues and delivery issues including Committee of gender, community development and presented issues inspection, performance social services meeting held on 28th/7/2016, that require assessment results, LG discussed� approval to Council PAC reports etc…during the previous FY: score 2 • Departmental reports

Maximum 4 for this • Ban on Sacket drinks, charcoal burning and betting performance measure • Evidence that the 2 The LG committee council committee • In the council meeting held on 12th May, 2017, the responsible for responsible for committee on social services presented education education met, education met and work plans and budget for FY2017/18 for council discussed service discussed service approval under Min COU/06/06/2017, with a budget delivery issues and delivery issues including of 4,324,046,540 laid for council approval presented issues inspection, performance that require assessment results, LG approval to Council PAC reports etc…during the previous FY: score 2

Maximum 4 for this performance measure

• Evidence that the 2 The LG committee education sector Committee of social services, and gender first responsible for committee has quarter meeting held on 27th/10/2016, discussed education met, presented issues that departmental reports-Education, health and discussed service requires approval to community based services COU/2/4/2016 delivery issues and Council: score 2 presented issues Committee of gender, community development and that require social services meeting held on 28th/7/2016, approval to Council discussed� • Departmental reports

Maximum 4 for this • Ban on Sacket drinks, charcoal burning and betting performance measure

• Evidence that the 2 The LG committee education sector • In the council meeting held on 12th May, 2017, the responsible for committee has committee on social services presented education education met, presented issues that work plans and budget for FY2017/18 for council discussed service requires approval to approval under Min COU/06/06/2017, with a budget delivery issues and Council: score 2 of 4,324,046,540 laid for council approval presented issues that require approval to Council

Maximum 4 for this performance measure Evidence that all 5 Primary schools in primary schools have There was evidence that all the 123 schools have a LG have functional SMCs established SMCs as per regulation as evidenced by functional SMCs (established, meetings “List of SMCs for approval for 2016 by DEO. Also, held, discussions of the 4 schools sampled reflected this consistency as budget and resource follows: issues and submission Maximum 5 for this -Angal Ayila P/S-2 Females out of 12 SMCs of reports to DEO) • performance members measure 100% schools: score 5 • 80 to 99% schools: -Nyaravur P/S-4 Females out of 12 SMCs members score 3 • Below 80% schools: score 0 -Lee P/S-4 Females out of 12 SMCs members

-Kei P/S-4 Females out of 12 SMCs members

-Omyer P/S-4 Females out of 12 SMCs members

• Evidence that the LG 3 The LG has has publicised all There was evidence that the Education department publicised all schools receiving non- had published and displayed list of all schools schools receiving wage recurrent grants receiving non-wage recurrent grants during FY16/17 non-wage e.g. through posting on as per the District Notice Board and the file copy of recurrent grants public notice boards: the display sheets.�� score 3

Maximum 3 for this performance measure

Procurement and contract management

• Evidence that the 4 The LG Education sector has submitted There was evidence that the Education department department has procurement requests prepared and submitted all investment items in the submitted to PDU that cover all approved sector annual work-plans and all were procurement investment items in the submitted before 30th April 2017 as per FY16/17 requests, complete approved Sector annual AWP – procurement requisitions files in which all with all technical work plan and budget items were lodged on July 15th 2016:� requirements, to on time by April 30: PDU that cover all score 4 items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure • Evidence that the LG 3 The LG Education Education departments The payments reviewed show that the education department has timely (as per contract) department timely certifies and recommends certified and certified and suppliers for payment. Examples include: Payment of initiated payment recommended suppliers Shs 44,478,000 to Wa General Construction for for supplies on for payment: score 3 construction of a 2 classroom block at Cikithi P/S. time points Requisition 30/05/17, Certification 07/06/17, Payment 20/06/17 (21 days). Payment of Shs 7,299,978 to River shore Trade Link for supply of 42 three seater desks for Kinju P/S. Requisition Maximum 3 for this 07/02/17, Certification 14/02/17, Payment 15/02/17 performance (8 days). Payment of Shs 7,140,000 to E&B measure Construction for supply of 42 three seater desks for Japala P/S. Requisition 25/01/17, Certification 27/01/17, Payment 27/01/17 (2 days). Payment of Shs 15,206,184 to God’s Will Engineering Co. Ltd for construction of a 5 stance VIP latrine at Ayubu P/S. Requisition 06/04/17, Certification 06/04/17, Payment 18/04/17 (12 days). Average: 11 days.

Financial management and reporting

• Evidence that the 0 The LG Education department submitted There was evidence on page 114 of the APR that department has the annual performance education department submitted the annual submitted annual report for the previous performance report for FY2016/17 on 7/8/2017 by reports (including FY (with availability of all Gwoktho James Inspector of Schools to planner for all quarterly four quarterly reports) to consolidation contrary to Mid-July standard. reports) in time to the Planner by mid-July the Planning Unit for consolidation: score 4

Maximum 4 for this performance measure

• Evidence that the 2 LG Education has sector has provided Nebbi DLG education department had internal audit acted on Internal information to the queries in FY 2016/17; for example, quarter 1 Audit internal audit on the reported on schools unauthorized expenditure on recommendation (if status of implementation votes, unlawful directives (page 22). Also, quarter 4 any) of all audit findings for reported on irregular expenditures of UPE grant by the previous financial Shs 4,010,000 (Page 7/Appendix 21). year o If sector has no There was evidence Nebbi DLG education audit query score 4 o If Maximum 4 for this department submitted responses in an effort to the sector has provided performance resolve all the queries in FY16/17. measure information to the internal audit on the status of implementation of all audit findings for the previous financial year: score 2 points o If all queries are not responded to score 0 Social and environmental safeguards

• Evidence that the LG 2 LG Education Education department in There was evidence from the Education Department Department has consultation with the on dissemination of guidelines for use by senior disseminated and gender focal person has women/ men teachers as per 28th May 2017 at the promoted disseminated guidelines Catholic Parish Hall meeting adherence to on how senior gender guidelines women/men teacher should provide guidance to girls and boys to Maximum 5 points handle hygiene, for this reproductive health, life performance skills etc…: Score 2 measure

• Evidence that the LG 2 LG Education Education department in There was evidence from the Education Department Department has consultation with the on dissemination of sanitation guidelines with the disseminated and gender focal person has Inspector of Schools files for use on sanitation for promoted disseminated guidelines girls and PWDs in primary schools as per 28th May adherence to on how senior 2017 at the Catholic Parish Hall meeting gender guidelines women/men teacher should provide guidance to girls and boys to Maximum 5 points handle hygiene, for this reproductive health, life performance skills etc…: Score 2 measure

• Evidence that the LG 1 LG Education Education department in There was evidence that all the school have Department has consultation with the complied with the gender guidelines in their disseminated and gender focal person has composition: promoted disseminated guidelines -Angal Ayila P/S-2 Females out of 12 SMCs adherence to on how senior members gender guidelines women/men teacher should provide guidance -Nyaravur P/S-4 Females out of 12 SMCs members to girls and boys to Maximum 5 points handle hygiene, -Lee P/S-4 Females out of 12 SMCs members for this reproductive health, life -Kei P/S-4 Females out of 12 SMCs members performance skills etc…: Score 2 measure -Omyer P/S-4 Females out of 12 SMCs members • Evidence that LG 2 LG Education Education department in There was evidence from the Education Department Department has collaboration with on dissemination of guidelines for use by senior disseminated and gender department women/ men teachers as per 28th May 2017 at the promoted have issued and Catholic Parish Hall meeting adherence to explained guidelines on gender guidelines how to manage sanitation for girls and PWDs in primary Maximum 5 points schools: score 2 for this performance measure

• Evidence that LG 2 LG Education Education department in There was evidence from the Education Department Department has collaboration with on dissemination of sanitation guidelines with the disseminated and gender department Inspector of Schools files for use on sanitation for promoted have issued and girls and PWDs in primary schools as per 28th May adherence to explained guidelines on 2017 at the Catholic Parish Hall meeting gender guidelines how to manage sanitation for girls and PWDs in primary Maximum 5 points schools: score 2 for this performance measure

• Evidence that LG 1 LG Education Education department in There was evidence that all the school have Department has collaboration with complied with the gender guidelines in their disseminated and gender department composition: promoted have issued and -Angal Ayila P/S-2 Females out of 12 SMCs adherence to explained guidelines on members gender guidelines how to manage sanitation for girls and -Nyaravur P/S-4 Females out of 12 SMCs members PWDs in primary Maximum 5 points schools: score 2 -Lee P/S-4 Females out of 12 SMCs members for this -Kei P/S-4 Females out of 12 SMCs members performance measure -Omyer P/S-4 Females out of 12 SMCs members • Evidence that the 2 LG Education School Management There was evidence from the Education Department Department has Committee meet the on dissemination of guidelines for use by senior disseminated and guideline on gender women/ men teachers as per 28th May 2017 at the promoted composition: score 1 Catholic Parish Hall meeting adherence to gender guidelines

Maximum 5 points for this performance measure

• Evidence that the 2 LG Education School Management There was evidence from the Education Department Department has Committee meet the on dissemination of sanitation guidelines with the disseminated and guideline on gender Inspector of Schools files for use on sanitation for promoted composition: score 1 girls and PWDs in primary schools as per 28th May adherence to 2017 at the Catholic Parish Hall meeting gender guidelines

Maximum 5 points for this performance measure

• Evidence that the 1 LG Education School Management There was evidence that all the school have Department has Committee meet the complied with the gender guidelines in their disseminated and guideline on gender composition: promoted composition: score 1 adherence to -Angal Ayila P/S-2 Females out of 12 SMCs gender guidelines members

-Nyaravur P/S-4 Females out of 12 SMCs members

Maximum 5 points -Lee P/S-4 Females out of 12 SMCs members for this -Kei P/S-4 Females out of 12 SMCs members performance measure -Omyer P/S-4 Females out of 12 SMCs members • Evidence that the LG 3 LG Education Education department in There was evidence from the Education Department department has collaboration with on collaboration with the Environment department on ensured that Environment issuance of guidelines on environmental guidelines on department has issued management as per school guidance of 11th environmental guidelines on November 2017 Ref: Env/553/4 management are environmental disseminated management (tree planting, waste management, formation Maximum 3 points of environmental clubs for this and environment performance education etc..): score measure 3:

545 Nebbi District Crosscutting Performance Measures

Summary of Definition of Compliance justification Score requirements compliance

Planning, budgeting and execution

Evidence that a 2 All new municipality/district has: There is a functional Physical planning committee infrastructure • A functional Physical that considers new investments. It was evident from projects in: (i) a Planning Committee in the minutes file that quarterly minutes were held as municipality; and (ii) place that considers new evidenced by: all Town Councils in investments on time: • Minutes of extra ordinary physical planning a District are score 2. approved by the committee meeting held on 3rd March, 2017 in the respective Physical planning unit board room. Among others discussed Planning the Physical planner’s field report Min Committees and are PPC/03/03/2017 and Approval of ATC Uganda plan consistent with the application (Plan approval) Min 04/03/2017 approved Physical • Minutes of 4th quarter DPPC meeting held on Plans 03/July/2017 in the water office board room. Discussed Plan approvals- Min DPPC/19/01/2017 and brief on Nyaravur and Angal trading centres’ Maximum 4 points physical development plans preparation process for this performance Min DPPC/20/01/2017 measure. • Minute of the 3rd quarter DPPC meeting held on 19th May, 2017 in water office board room. Discussed Panyimur physical development plan- Min DPPC/12/05/2017, field reports presentation- Min DPPC/13/05/2017 and plan approval- DPPC/14/05/2017

• Minute of the 2nd quarter DPPC meeting held on 24th /2/2017 looked at land earmarked for industrial park by Uganda Investment Authority (UIA)- DPPC/04/02/2017, field report presentations- DPPC/05/02/2017 and plans approval- DPPC/06/02/2017 Evidence that a 2 All new municipality/district has: There was evidence that all new infrastructure infrastructure • A functional Physical investments have approved plans based on the projects in: (i) a Planning Committee in physical planning standards as guided by the municipality; and (ii) place that considers new DPPC. and also New infrastructure investments all Town Councils in investments on time: approved plans registration book is in place. a District are score 2. approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure. • All new infrastructure 2 All new investments have There is a functional Physical planning committee infrastructure approved plans which that considers new investments. It was evident from projects in: (i) a are consistent with the the minutes file that quarterly minutes were held as municipality; and (ii) Physical Plans: score 2. evidenced by: all Town Councils in a District are • Minutes of extra ordinary physical planning approved by the committee meeting held on 3rd March, 2017 in the respective Physical planning unit board room. Among others discussed Planning the Physical planner’s field report Min Committees and are PPC/03/03/2017 and Approval of ATC Uganda plan consistent with the application (Plan approval) Min 04/03/2017 approved Physical • Minutes of 4th quarter DPPC meeting held on Plans 03/July/2017 in the water office board room. Discussed Plan approvals- Min DPPC/19/01/2017 and brief on Nyaravur and Angal trading centres’ Maximum 4 points physical development plans preparation process for this performance Min DPPC/20/01/2017 measure. • Minute of the 3rd quarter DPPC meeting held on 19th May, 2017 in water office board room. Discussed Panyimur physical development plan- Min DPPC/12/05/2017, field reports presentation- Min DPPC/13/05/2017 and plan approval- DPPC/14/05/2017

• Minute of the 2nd quarter DPPC meeting held on 24th /2/2017 looked at land earmarked for industrial park by Uganda Investment Authority (UIA)- DPPC/04/02/2017, field report presentations- DPPC/05/02/2017 and plans approval- DPPC/06/02/2017 • All new infrastructure 2 All new investments have There was evidence that all new infrastructure infrastructure approved plans which investments have approved plans based on the projects in: (i) a are consistent with the physical planning standards as guided by the municipality; and (ii) Physical Plans: score 2. DPPC. and also New infrastructure investments all Town Councils in approved plans registration book is in place. a District are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure.

• Evidence that priorities 2 The prioritized in AWP for the current Minutes of the DTPC meeting held on 19th/10/2016 investment activities FY are based on the in the district planning board room, has a in the approved outcomes of budget presentation and discussion on the budget process AWP for the current conferences: score 2. and budget conference FY2017/18, especially the FY are derived from budget call circular paper. the approved five- year development Report of the budget conference held on 4th plan, are based on November, 2016 at NECSOCO highlighted sectoral discussions in priority areas.to be included in the FY2017/18 annual reviews and priorities. budget conferences and have project profiles

• Evidence that priorities 2 The prioritized in AWP for the current There was evidence that the capital investments in investment activities FY are based on the the approved AWP for FY2017/18 were derived in the approved outcomes of budget from the 5 year DDP11. Capital investments in the AWP for the current conferences: score 2. 5 year development plan FY are derived from the approved five- • De silting of 13 water tanks to provide water for year development livestock and crops, Establish slaughter slabs at plan, are based on rural growth centres, Construction of 5 discussions in demonstration fish cages in 5 sub counties, annual reviews and Construction and stocking of 5 demonstration fish budget conferences ponds in 3 sub counties pages 122-123 and have project • Construct District Council chambers, Construct profiles staff houses in Alwi, Atego and Ndhew, Rehabilitate office blocks at district headquarters pgs 126-127

• Construction of public toilets in RGCs, Deep boreholes drilled, Borehole rehabilitation, 379 km Routine maintenance of district feeder roads, 318 Routine mechanised maintenance pgs 129-133

• Construction of VIP latrine, Rehabilitation of OPD, Rehabilitation of maternity, Rehabilitation of staff house, Construction of new maternity, Construction of new ward, and Construction of semi-detached staff house pgs 134-137

• Supply of desks, Latrine construction in schools, Construction of classrooms, Construction of staff houses

Capital investments in the FY2017/18 AWP include

• 4 classrooms constructed in UPE, 126 latrine stances constructed, 10 latrine stances rehabilitated, 1 teachers house constructed, and 1 teachers house rehabilitated, 168 desks supplied to schools pg 19-20

• 3 new standard pit Latrines constructed in a village, 1 staff house rehabilitated for health staff, 2 maternity wards rehabilitated, 6 OPD and other wards rehabilitated, Construction of doctors hostel pgs 17-18

• Construct one administrative building (rehabilitate office space), Construction of records centre pg 8

• 2 fish ponds constructed and maintained, De- silting of one valley tank pg 14-15

• 210 bottlenecks removed from CARs, 370km of district roads routinely maintained, 32km district roads periodically maintained, and 28km of district roads maintained pg 22

• 5 Water points rehabilitated, 3 springs protected, 10 deep boreholes drilled (hand pump, motorised), and 17 deep boreholes rehabilitated pg 24 • Evidence that priorities 0 The prioritized in AWP for the current There was no evidence that project profiles were investment activities FY are based on the developed and discussed by TPC for all in the approved outcomes of budget investments in the AWP as per LG planning AWP for the current conferences: score 2. guidelines FY are derived from the approved five- year development plan, are based on discussions in annual reviews and budget conferences and have project profiles

• Evidence that the 2 The prioritized capital investments in Minutes of the DTPC meeting held on 19th/10/2016 investment activities the approved Annual in the district planning board room, has a in the approved work plan for the current presentation and discussion on the budget process AWP for the current FY are derived from the and budget conference FY2017/18, especially the FY are derived from approved five-year budget call circular paper. the approved five- development plan. If Report of the budget conference held on 4th year development different, justification has November, 2016 at NECSOCO highlighted sectoral plan, are based on to be provided and priority areas.to be included in the FY2017/18 discussions in evidence that it was priorities. annual reviews and approved by Council. budget conferences Score 2. and have project profiles

• Evidence that the 2 The prioritized capital investments in There was evidence that the capital investments in investment activities the approved Annual the approved AWP for FY2017/18 were derived in the approved work plan for the current from the 5 year DDP11. Capital investments in the AWP for the current FY are derived from the 5 year development plan FY are derived from approved five-year • De silting of 13 water tanks to provide water for the approved five- development plan. If livestock and crops, Establish slaughter slabs at year development different, justification has rural growth centres, Construction of 5 plan, are based on to be provided and demonstration fish cages in 5 sub counties, discussions in evidence that it was Construction and stocking of 5 demonstration fish annual reviews and approved by Council. ponds in 3 sub counties pages 122-123 budget conferences Score 2. and have project • Construct District Council chambers, Construct profiles staff houses in Alwi, Atego and Ndhew, Rehabilitate office blocks at district headquarters pgs 126-127

• Construction of public toilets in RGCs, Deep boreholes drilled, Borehole rehabilitation, 379 km Routine maintenance of district feeder roads, 318 Routine mechanised maintenance pgs 129-133

• Construction of VIP latrine, Rehabilitation of OPD, Rehabilitation of maternity, Rehabilitation of staff house, Construction of new maternity, Construction of new ward, and Construction of semi-detached staff house pgs 134-137

• Supply of desks, Latrine construction in schools, Construction of classrooms, Construction of staff houses

Capital investments in the FY2017/18 AWP include

• 4 classrooms constructed in UPE, 126 latrine stances constructed, 10 latrine stances rehabilitated, 1 teachers house constructed, and 1 teachers house rehabilitated, 168 desks supplied to schools pg 19-20

• 3 new standard pit Latrines constructed in a village, 1 staff house rehabilitated for health staff, 2 maternity wards rehabilitated, 6 OPD and other wards rehabilitated, Construction of doctors hostel pgs 17-18

• Construct one administrative building (rehabilitate office space), Construction of records centre pg 8

• 2 fish ponds constructed and maintained, De- silting of one valley tank pg 14-15

• 210 bottlenecks removed from CARs, 370km of district roads routinely maintained, 32km district roads periodically maintained, and 28km of district roads maintained pg 22

• 5 Water points rehabilitated, 3 springs protected, 10 deep boreholes drilled (hand pump, motorised), and 17 deep boreholes rehabilitated pg 24

• Evidence that the 0 The prioritized capital investments in There was no evidence that project profiles were investment activities the approved Annual developed and discussed by TPC for all in the approved work plan for the current investments in the AWP as per LG planning AWP for the current FY are derived from the guidelines FY are derived from approved five-year the approved five- development plan. If year development different, justification has plan, are based on to be provided and discussions in evidence that it was annual reviews and approved by Council. budget conferences Score 2. and have project profiles • Project profiles have 2 The prioritized been developed and Minutes of the DTPC meeting held on 19th/10/2016 investment activities discussed by TPC for all in the district planning board room, has a in the approved investments in the AWP presentation and discussion on the budget process AWP for the current as per LG Planning and budget conference FY2017/18, especially the FY are derived from guideline: score 1. budget call circular paper. the approved five- year development Report of the budget conference held on 4th plan, are based on November, 2016 at NECSOCO highlighted sectoral discussions in priority areas.to be included in the FY2017/18 annual reviews and priorities. budget conferences and have project profiles

• Project profiles have 2 The prioritized been developed and There was evidence that the capital investments in investment activities discussed by TPC for all the approved AWP for FY2017/18 were derived in the approved investments in the AWP from the 5 year DDP11. Capital investments in the AWP for the current as per LG Planning 5 year development plan FY are derived from guideline: score 1. the approved five- • De silting of 13 water tanks to provide water for year development livestock and crops, Establish slaughter slabs at plan, are based on rural growth centres, Construction of 5 discussions in demonstration fish cages in 5 sub counties, annual reviews and Construction and stocking of 5 demonstration fish budget conferences ponds in 3 sub counties pages 122-123 and have project • Construct District Council chambers, Construct profiles staff houses in Alwi, Atego and Ndhew, Rehabilitate office blocks at district headquarters pgs 126-127

• Construction of public toilets in RGCs, Deep boreholes drilled, Borehole rehabilitation, 379 km Routine maintenance of district feeder roads, 318 Routine mechanised maintenance pgs 129-133

• Construction of VIP latrine, Rehabilitation of OPD, Rehabilitation of maternity, Rehabilitation of staff house, Construction of new maternity, Construction of new ward, and Construction of semi-detached staff house pgs 134-137

• Supply of desks, Latrine construction in schools, Construction of classrooms, Construction of staff houses

Capital investments in the FY2017/18 AWP include

• 4 classrooms constructed in UPE, 126 latrine stances constructed, 10 latrine stances rehabilitated, 1 teachers house constructed, and 1 teachers house rehabilitated, 168 desks supplied to schools pg 19-20

• 3 new standard pit Latrines constructed in a village, 1 staff house rehabilitated for health staff, 2 maternity wards rehabilitated, 6 OPD and other wards rehabilitated, Construction of doctors hostel pgs 17-18

• Construct one administrative building (rehabilitate office space), Construction of records centre pg 8

• 2 fish ponds constructed and maintained, De- silting of one valley tank pg 14-15

• 210 bottlenecks removed from CARs, 370km of district roads routinely maintained, 32km district roads periodically maintained, and 28km of district roads maintained pg 22

• 5 Water points rehabilitated, 3 springs protected, 10 deep boreholes drilled (hand pump, motorised), and 17 deep boreholes rehabilitated pg 24

• Project profiles have 0 The prioritized been developed and There was no evidence that project profiles were investment activities discussed by TPC for all developed and discussed by TPC for all in the approved investments in the AWP investments in the AWP as per LG planning AWP for the current as per LG Planning guidelines FY are derived from guideline: score 1. the approved five- year development plan, are based on discussions in annual reviews and budget conferences and have project profiles

• Annual statistical 0 Annual statistical abstract, with gender No annual statistical abstract with gender abstract developed disaggregated data has disaggregated data to support budget allocation and applied been compiled and and decision making compiled. presented to the TPC to support budget Maximum 1 point on allocation and decision- this performance making- maximum 1 measure point. • Evidence that all 2 Investment activities infrastructure projects There was evidence that all infrastructure projects in the previous FY implemented by the LG implemented by Nebbi DLG were derived from the were implemented in the previous FY were AWP and budget approved by council. as per AWP. derived from the annual Infrastructure projects implemented by Nebbi DLG work plan and budget in FY2016/17 include: approved by the LG • One administrative building rehabilitated-District Council: score 2 Maximum 6 points chairperson’s residence in Lajji renovated and on this performance Procurement of computers, printers and sets of measure. office furniture pg 81 of APR

• 2 Fish ponds constructed and maintained in pawong & Jupangira parishes and slaughter slab construction pgs 96-99 of APR

• 4 OPD and other wards rehabilitated-rehabilitated Amor HC11, Paroketo HC11, Fualwonga HC11, Kuwciny HC111; Constructed a residential building at Goli HC1V; Rehabilitated a staff house at Panyimur HC11, panyigoro HC111 and pakwach HC1V pgs 107 of APR

• 2 classrooms constructed in UPE- at Cik-Ithi P/S; 15/50 latrine stances constructed at Nyaravur P/S, Ayabo P/S and Pagwaya P/S pgs109

• 5/4 km of urban unpaved roads periodically maintained; 22/14.7 km of urban unpaved roads routinely maintained; 0/7 bridges maintained; 39/51km of district roads periodically maintained; 370/392km of district roads routinely maintained; 354/491km of community access roads maintained. Pgs 114-118

• 1 VIP latrine constructed at Yani market, 43/38 deep boreholes rehabilitated, 18/22 deep boreholes sitted and drilled pgs 123 • Evidence that all 2 Investment activities infrastructure projects The overall expenditure performance for Nebbi in the previous FY implemented by the LG district was that the approved budget for were implemented in the previous FY were FY2016/17 was 29,241,915,000 and the cumulative as per AWP. derived from the annual expenditure was 31,063,072,000 which is 106.2% work plan and budget budget utilisation. approved by the LG However, there was evidence that not all Council: score 2 Maximum 6 points investment projects implemented in FY2016/17 on this performance were completed as per work plan, some targets measure. were low such as 7 bridges were planned but 0 was done and other projects below.�

• One administrative building rehabilitated-District chairperson’s residence in Lajji renovated and Procurement of computers, printers and sets of office furniture pg 81 of APR

• 2 Fish ponds constructed and maintained in pawong & Jupangira parishes and slaughter slab construction pgs 96-99 of APR

• 4 OPD and other wards rehabilitated-rehabilitated Amor HC11, Paroketo HC11, Fualwonga HC11, Kuwciny HC111; Constructed a residential building at Goli HC1V; Rehabilitated a staff house at Panyimur HC11, panyigoro HC111 and pakwach HC1V pgs 107 of APR

• 2 classrooms constructed in UPE- at Cik-Ithi P/S; 15/50 latrine stances constructed at Nyaravur P/S, Ayabo P/S and Pagwaya P/S pgs109

• 5/4 km of urban unpaved roads periodically maintained; 22/14.7 km of urban unpaved roads routinely maintained; 0/7 bridges maintained; 39/51km of district roads periodically maintained; 370/392km of district roads routinely maintained; 354/491km of community access roads maintained. Pgs 114-118

• 1 VIP latrine constructed at Yani market, 43/38 deep boreholes rehabilitated, 18/22 deep boreholes sitted and drilled pgs 123 • Evidence that the 2 Investment activities investment projects There was evidence that all infrastructure projects in the previous FY implemented in the implemented by Nebbi DLG were derived from the were implemented previous FY were AWP and budget approved by council. as per AWP. completed as per work Infrastructure projects implemented by Nebbi DLG plan by end for FY. o in FY2016/17 include: 100%: score 4 o 80- • One administrative building rehabilitated-District 99%: score 2 o Below Maximum 6 points chairperson’s residence in Lajji renovated and 80%: 0 on this performance Procurement of computers, printers and sets of measure. office furniture pg 81 of APR

• 2 Fish ponds constructed and maintained in pawong & Jupangira parishes and slaughter slab construction pgs 96-99 of APR

• 4 OPD and other wards rehabilitated-rehabilitated Amor HC11, Paroketo HC11, Fualwonga HC11, Kuwciny HC111; Constructed a residential building at Goli HC1V; Rehabilitated a staff house at Panyimur HC11, panyigoro HC111 and pakwach HC1V pgs 107 of APR

• 2 classrooms constructed in UPE- at Cik-Ithi P/S; 15/50 latrine stances constructed at Nyaravur P/S, Ayabo P/S and Pagwaya P/S pgs109

• 5/4 km of urban unpaved roads periodically maintained; 22/14.7 km of urban unpaved roads routinely maintained; 0/7 bridges maintained; 39/51km of district roads periodically maintained; 370/392km of district roads routinely maintained; 354/491km of community access roads maintained. Pgs 114-118

• 1 VIP latrine constructed at Yani market, 43/38 deep boreholes rehabilitated, 18/22 deep boreholes sitted and drilled pgs 123 • Evidence that the 2 Investment activities investment projects The overall expenditure performance for Nebbi in the previous FY implemented in the district was that the approved budget for were implemented previous FY were FY2016/17 was 29,241,915,000 and the cumulative as per AWP. completed as per work expenditure was 31,063,072,000 which is 106.2% plan by end for FY. o budget utilisation. 100%: score 4 o 80- However, there was evidence that not all 99%: score 2 o Below Maximum 6 points investment projects implemented in FY2016/17 80%: 0 on this performance were completed as per work plan, some targets measure. were low such as 7 bridges were planned but 0 was done and other projects below.�

• One administrative building rehabilitated-District chairperson’s residence in Lajji renovated and Procurement of computers, printers and sets of office furniture pg 81 of APR

• 2 Fish ponds constructed and maintained in pawong & Jupangira parishes and slaughter slab construction pgs 96-99 of APR

• 4 OPD and other wards rehabilitated-rehabilitated Amor HC11, Paroketo HC11, Fualwonga HC11, Kuwciny HC111; Constructed a residential building at Goli HC1V; Rehabilitated a staff house at Panyimur HC11, panyigoro HC111 and pakwach HC1V pgs 107 of APR

• 2 classrooms constructed in UPE- at Cik-Ithi P/S; 15/50 latrine stances constructed at Nyaravur P/S, Ayabo P/S and Pagwaya P/S pgs109

• 5/4 km of urban unpaved roads periodically maintained; 22/14.7 km of urban unpaved roads routinely maintained; 0/7 bridges maintained; 39/51km of district roads periodically maintained; 370/392km of district roads routinely maintained; 354/491km of community access roads maintained. Pgs 114-118

• 1 VIP latrine constructed at Yani market, 43/38 deep boreholes rehabilitated, 18/22 deep boreholes sitted and drilled pgs 123 • Evidence that all 0 The LG has investment projects in There is evidence that not all investment projects in executed the budget the previous FY were FY2016/17 were completed within approved budget for construction of completed within Max. 15% plus or minus of original budget as investment projects approved budget – Max. evidenced below. Investment projects and O&M for all 15% plus or minus of implementation levels major infrastructure original budget: score 2 projects and assets • Borehole drilling and rehabilitation approved during the previous budget was 562,070,000 but spent 561,754,000 FY (99.9%) and construction of public latrines in RGCs planned 21,900, 000 (97.2%) pg 123 of APR

• Maintenance of district roads (URF) planned Maximum 4 points 636,066,000 but spent 71,974,000 (11.3%), urban on this Performance unpaved roads maintenance (LLS) budgeted Measure. 93,924,000 but spent 55,522,000 (59.1%) pg 115 of APR

• Classrooms construction and rehabilitation approved budget 75,000,000, but spent 122,044,000 (162.7%) and latrines construction planned 43,273,000, spent 50,116,000 (115.8%) pg 109

• Rehabilitation of various HCs, planned 339,495,000, but spent 280,261,000 (82.6%)

• Slaughter slab construction budgeted 26 million, but spent 21,613,000 (83.1%), and fish ponds constructed, stocked and maintained planned 121,949,000, but spent 138,208,000 (113.3%) pgs 96-99 of APR

• Renovation of District Chairperson’s residence in Lajji planned 49millions but spent 91,090,000 (185%) Furniture and fixtures planned 20 million but spent 20million (100%) ICT equipment planned 16,960,000 but spent 10,765,000 (63.5%), pg 81 • Evidence that all 0 The LG has investment projects in There was no evidence that Nebbi DLG budgeted executed the budget the previous FY were and spent O&M budget for infrastructure in for construction of completed within FY2016/17 investment projects approved budget – Max. and O&M for all 15% plus or minus of major infrastructure original budget: score 2 projects and assets during the previous FY

Maximum 4 points on this Performance Measure. • Evidence that the LG 0 The LG has has budgeted and spent There is evidence that not all investment projects in executed the budget at least 80% of O&M FY2016/17 were completed within approved budget for construction of budget for infrastructure Max. 15% plus or minus of original budget as investment projects in the previous FY: evidenced below. Investment projects and O&M for all score 2 implementation levels major infrastructure projects and assets • Borehole drilling and rehabilitation approved during the previous budget was 562,070,000 but spent 561,754,000 FY (99.9%) and construction of public latrines in RGCs planned 21,900, 000 (97.2%) pg 123 of APR

• Maintenance of district roads (URF) planned Maximum 4 points 636,066,000 but spent 71,974,000 (11.3%), urban on this Performance unpaved roads maintenance (LLS) budgeted Measure. 93,924,000 but spent 55,522,000 (59.1%) pg 115 of APR

• Classrooms construction and rehabilitation approved budget 75,000,000, but spent 122,044,000 (162.7%) and latrines construction planned 43,273,000, spent 50,116,000 (115.8%) pg 109

• Rehabilitation of various HCs, planned 339,495,000, but spent 280,261,000 (82.6%)

• Slaughter slab construction budgeted 26 million, but spent 21,613,000 (83.1%), and fish ponds constructed, stocked and maintained planned 121,949,000, but spent 138,208,000 (113.3%) pgs 96-99 of APR

• Renovation of District Chairperson’s residence in Lajji planned 49millions but spent 91,090,000 (185%) Furniture and fixtures planned 20 million but spent 20million (100%) ICT equipment planned 16,960,000 but spent 10,765,000 (63.5%), pg 81 • Evidence that the LG 0 The LG has has budgeted and spent There was no evidence that Nebbi DLG budgeted executed the budget at least 80% of O&M and spent O&M budget for infrastructure in for construction of budget for infrastructure FY2016/17 investment projects in the previous FY: and O&M for all score 2 major infrastructure projects and assets during the previous FY

Maximum 4 points on this Performance Measure.

Human Resource Management

Not all HoDs of department positions are filled 0 LG has • Evidence that the LG substantively. The following positions for heads of substantively has filled all HoDs department and key section head positions were recruited and positions substantively: not filled substantively, namely: 1- Deputy CAO 2- appraised all Heads score 3 District Engineer 3- District health officer 4- of Departments Principal internal Auditor 5- DEO The key section head positions filled substantively are: 1- Principal Human resources officer 2- Senior procurement Maximum 5 points officer 3- Principal Planner 4- CFO 5- DCDO 6- on this Performance District production and marketing officer 7- Principal Measure. human resources officer

• All heads of departments and acting HoDs, had 2 LG has • Evidence that the LG been appraised for the previous FY, as per the substantively has filled all HoDs guidelines of MoPS (CICULAR STANDING recruited and positions substantively: INSTRUCTION NO1 OF 2016 appraised all Heads score 3 of Departments

Maximum 5 points on this Performance Measure. Not all HoDs of department positions are filled 0 LG has •� Evidence that HoDs substantively. The following positions for heads of substantively have been appraised as department and key section head positions were recruited and per guidelines issued by not filled substantively, namely: 1- Deputy CAO 2- appraised all Heads MoPS during the District Engineer 3- District health officer 4- of Departments previous FY: score 2 Principal internal Auditor 5- DEO The key section head positions filled substantively are: 1- Principal Human resources officer 2- Senior procurement Maximum 5 points officer 3- Principal Planner 4- CFO 5- DCDO 6- on this Performance District production and marketing officer 7- Principal Measure. human resources officer

• All heads of departments and acting HoDs, had 2 LG has •� Evidence that HoDs been appraised for the previous FY, as per the substantively have been appraised as guidelines of MoPS (CICULAR STANDING recruited and per guidelines issued by INSTRUCTION NO1 OF 2016 appraised all Heads MoPS during the of Departments previous FY: score 2

Maximum 5 points on this Performance Measure.

• Evidence that 100 • All the 147 staff vacancies declared, were 2 The LG DSC has percent of staff considered. Though there were challenges as a considered all staff submitted for result of MoPS Advert for 671 primary teachers’ that have been recruitment have been vacancies, yet the wage bill could only submitted for considered: score 2 accommodate only 32 teachers as per recruitment, DSC/NBB/110/2017 confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure • Evidence that 100 • All the 500 employees submitted for confirmation 1 The LG DSC has percent of staff had been considered by the DSC,reference made considered all staff submitted for to DSC/NBB/111/2017 that have been recruitment have been submitted for considered: score 2 recruitment, confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure

• Evidence that 100 • The only one disciplinary case submitted (CR/156 1 The LG DSC has percent of staff of10/10/2016 which was considered under considered all staff submitted for DSC/NBB/110/2017). The sanctions and rewards that have been recruitment have been committee is in place and handled most of submitted for considered: score 2 disciplinary cases reference made to its sitting on recruitment, 4th /8/2016 CR/214/41 confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure

• Evidence that 100 • All the 147 staff vacancies declared, were 2 The LG DSC has percent of staff considered. Though there were challenges as a considered all staff submitted for result of MoPS Advert for 671 primary teachers’ that have been confirmation have been vacancies, yet the wage bill could only submitted for considered: score 1 accommodate only 32 teachers as per recruitment, DSC/NBB/110/2017 confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure • Evidence that 100 • All the 500 employees submitted for confirmation 1 The LG DSC has percent of staff had been considered by the DSC,reference made considered all staff submitted for to DSC/NBB/111/2017 that have been confirmation have been submitted for considered: score 1 recruitment, confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure

• Evidence that 100 • The only one disciplinary case submitted (CR/156 1 The LG DSC has percent of staff of10/10/2016 which was considered under considered all staff submitted for DSC/NBB/110/2017). The sanctions and rewards that have been confirmation have been committee is in place and handled most of submitted for considered: score 1 disciplinary cases reference made to its sitting on recruitment, 4th /8/2016 CR/214/41 confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure

• Evidence that 100 • All the 147 staff vacancies declared, were 2 The LG DSC has percent of staff considered. Though there were challenges as a considered all staff submitted for disciplinary result of MoPS Advert for 671 primary teachers’ that have been actions have been vacancies, yet the wage bill could only submitted for considered: score 1 accommodate only 32 teachers as per recruitment, DSC/NBB/110/2017 confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure • Evidence that 100 • All the 500 employees submitted for confirmation 1 The LG DSC has percent of staff had been considered by the DSC,reference made considered all staff submitted for disciplinary to DSC/NBB/111/2017 that have been actions have been submitted for considered: score 1 recruitment, confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure

• Evidence that 100 • The only one disciplinary case submitted (CR/156 1 The LG DSC has percent of staff of10/10/2016 which was considered under considered all staff submitted for disciplinary DSC/NBB/110/2017). The sanctions and rewards that have been actions have been committee is in place and handled most of submitted for considered: score 1 disciplinary cases reference made to its sitting on recruitment, 4th /8/2016 CR/214/41 confirmation and disciplinary actions during the previous FY.

Maximum 4 points on this Performance Measure

• Evidence that 100% of • All the 147 staff recruited in previous financial 3 Staff recruited and the staff recruited during year had accessed the pay roll with in two month retiring access the the previous FY have after recruitment as evidenced in the IPPS and the salary and pension accessed the salary recruited staff list from DSC/NBB/110/2017 payroll respectively payroll not later than two within two months months after appointment: score 3

Maximum 5 points on this Performance Measure. • Evidence that 100% of No pensioner had accessed pensioner’s pay roll 0 Staff recruited and the staff recruited during with in two month, according to the pensioner’s soft retiring access the the previous FY have ware payroll .The design/process for approving salary and pension accessed the salary pension largely is not decentralized and there isn’t payroll respectively payroll not later than two much the District can do to speed up pensioner’s within two months months after pay. appointment: score 3

Maximum 5 points on this Performance Measure.

• Evidence that 100% of • All the 147 staff recruited in previous financial 3 Staff recruited and the staff that retired year had accessed the pay roll with in two month retiring access the during the previous FY after recruitment as evidenced in the IPPS and the salary and pension have accessed the recruited staff list from DSC/NBB/110/2017 payroll respectively pension payroll not later within two months than two months after retirement: score 2

Maximum 5 points on this Performance Measure.

• Evidence that 100% of No pensioner had accessed pensioner’s pay roll 0 Staff recruited and the staff that retired with in two month, according to the pensioner’s soft retiring access the during the previous FY ware payroll .The design/process for approving salary and pension have accessed the pension largely is not decentralized and there isn’t payroll respectively pension payroll not later much the District can do to speed up pensioner’s within two months than two months after pay. retirement: score 2

Maximum 5 points on this Performance Measure.

Revenue Mobilization • If increase in OSR from Local revenue for FY 2016/17 was Shs 4 The LG has previous FY but one to 383,775,964. Local revenue for FY 2015/16 was increased LG own previous FY is more Shs 294,030,059. The increase was 30.5%, which source revenues in than 10% : score 4 was >10%. the last financial points • If the increase is year compared to from 5 -10% : score 2 the one before the point • If the increase is previous financial less than 5% : score 0 year (last FY year points. but one)

Maximum 4 points on this Performance Measure.

• If revenue collection Local revenue budget for FY 2016/17 was Shs 2 LG has collected ratio (the percentage of 394,301,752. Local revenue performance for FY local revenues as local revenue collected 2016/17 was Shs 383,775,964. The difference per budget against planned for the between the two was 2.6%, which was within the +/- (collection ratio) previous FY (budget 10% range. realisation) is within /- 10% : then 2 points. If Maximum 2 points more than /- 10% : zero on this performance points. measure

• Evidence that the Nebbi district remits and gets remittances of local 2 Local revenue District/Municipality has revenues to and from LLGs. Examples of administration, remitted the mandatory remittances to LLGs (65%) include: Payment of Shs allocation and LLG share of local 1,725,100 LST to Wadelai S/C on 25/11/16, transparency revenues: score 2 Payment of Shs 1,415,000 LST to Pakwach T/C on 25/11/16, Payment of Shs 1,067,625 LST to Parombo S/C on 25/11/16 and payment of Shs Maximum 4 points 661,375 LST to Nyaravur S/C on 07/11/16. on this performance Examples of remittances by LLGs to the district measure (35%) include: Receipt of Shs 610,750 from Erussi S/C on 28/06/17, receipt of Shs 889,831 from Erussi S/C on 28/06/17, receipt of Shs 631,750 from Panyimur S/C on 30/06/17 and receipt of Shs 421,186 from Pakwach S/C on 30/06/17. • Evidence that the In FY 2016/17, Shs 99,484,600 was spent on 2 Local revenue District/Municipality has Council activities from local revenue, itemised as administration, remitted the mandatory follows: Night and transport allowances Shs allocation and LLG share of local 30,306,000 and Travel Inland Shs 69,178,600. transparency revenues: score 2 Compared to local revenue of FY 2015/16 which was Shs 294,030,059, the ratio is 33.8%, which is >20%. However, the district had a letter of waiver Maximum 4 points from the Minister of Local Government (dated on this performance 30/01/17, Ref: MC.22) allowing the district to spend measure Shs 58,001,000 above the mandatory 20% limit, quoting Regulation 4A of the First Schedule of the Local Governments Act as the basis of this waiver.

• Evidence that the LG is Nebbi district remits and gets remittances of local 2 Local revenue not using more than revenues to and from LLGs. Examples of administration, 20% of OSR on council remittances to LLGs (65%) include: Payment of Shs allocation and activities: score 2 1,725,100 LST to Wadelai S/C on 25/11/16, transparency Payment of Shs 1,415,000 LST to Pakwach T/C on 25/11/16, Payment of Shs 1,067,625 LST to Parombo S/C on 25/11/16 and payment of Shs Maximum 4 points 661,375 LST to Nyaravur S/C on 07/11/16. on this performance Examples of remittances by LLGs to the district measure (35%) include: Receipt of Shs 610,750 from Erussi S/C on 28/06/17, receipt of Shs 889,831 from Erussi S/C on 28/06/17, receipt of Shs 631,750 from Panyimur S/C on 30/06/17 and receipt of Shs 421,186 from Pakwach S/C on 30/06/17.

• Evidence that the LG is In FY 2016/17, Shs 99,484,600 was spent on 2 Local revenue not using more than Council activities from local revenue, itemised as administration, 20% of OSR on council follows: Night and transport allowances Shs allocation and activities: score 2 30,306,000 and Travel Inland Shs 69,178,600. transparency Compared to local revenue of FY 2015/16 which was Shs 294,030,059, the ratio is 33.8%, which is >20%. However, the district had a letter of waiver Maximum 4 points from the Minister of Local Government (dated on this performance 30/01/17, Ref: MC.22) allowing the district to spend measure Shs 58,001,000 above the mandatory 20% limit, quoting Regulation 4A of the First Schedule of the Local Governments Act as the basis of this waiver.

Procurement and contract management

0 The LG has in place •� Evidence that the - There was WAS Evidence that Nebbi DLG had the the capacity to District has the position position of a Senior Procurement Officer manage the of a Senior Procurement substantively filled under DSC Min. DSC/054/2007 procurement Officer and Procurement Dated 08/February/2008. function Officer (if Municipal: Procurement Officer and - There was NO Evidence that Nebbi DLG had the Assistant Procurement position of Procurement Officer substantively filled. Officer) substantively Maximum 4 points filled:� score 2 on this performance measure. 1 The LG has in place •� Evidence that the There WAS Evidence that TEC Produced and the capacity to District has the position Submitted Reports to the Contracts Committee for manage the of a Senior Procurement the previous FY (2016/2017 FY) as exemplified by procurement Officer and Procurement the following projects: function Officer (if Municipal: Procurement Officer and - Construction of 5 Stance VIP Latrine Block at Assistant Procurement Nyaravur P/S (NEBB/545/Wrks/16-17/00018). TEC Officer) substantively Min Date: 23/09/2016. Maximum 4 points filled:� score 2 on this performance - Construction of Two Classroom Block with Office measure. and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). TEC Min Date: 05/October/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). TEC Min Date: 20/January/2017.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). TEC Min Date: 05/October/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). TEC Min Date: 30/09/2016. 1 The LG has in place •� Evidence that the There WAS Evidence that Nebbi District Contracts the capacity to District has the position Committee considered recommendations of the manage the of a Senior Procurement TEC and provided justifications for any deviations procurement Officer and Procurement from those recommendations as exemplified by the function Officer (if Municipal: following projects: Procurement Officer and Assistant Procurement - Construction of 5 Stance VIP Latrine Block at Officer) substantively Nyaravur P/S (NEBB/545/Wrks/16-17/00018). DCC Maximum 4 points filled:� score 2 Min Date: 13/October/2016. on this performance measure. - Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). DCC Min Date: 13/October/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). DCC Min Date: 01/February/2017.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). DCC Min Date: 13/October/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). DCC Min Date: 13/October/2016.

- Borehole Drilling and Construction (NEBB/545/Wrks/17-18/00010). DCC Min Date: 12/December/2017.

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040). DCC Min Date: 12/December/2017.

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038). DCC Min Date: 12/December/2017.

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007). DCC Min Date: 12/December/2017.

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004). DCC Min Date: 12/December/2017.

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041). DCC Min Date: 12/December/2017. 0 The LG has in place •�� Evidence that the - There was WAS Evidence that Nebbi DLG had the the capacity to TEC produced and position of a Senior Procurement Officer manage the submitted reports to the substantively filled under DSC Min. DSC/054/2007 procurement Contracts Committee for Dated 08/February/2008. function the previous FY: score 1 - There was NO Evidence that Nebbi DLG had the position of Procurement Officer substantively filled.

Maximum 4 points on this performance measure.

1 The LG has in place •�� Evidence that the There WAS Evidence that TEC Produced and the capacity to TEC produced and Submitted Reports to the Contracts Committee for manage the submitted reports to the the previous FY (2016/2017 FY) as exemplified by procurement Contracts Committee for the following projects: function the previous FY: score 1 - Construction of 5 Stance VIP Latrine Block at Nyaravur P/S (NEBB/545/Wrks/16-17/00018). TEC Min Date: 23/09/2016. Maximum 4 points on this performance - Construction of Two Classroom Block with Office measure. and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). TEC Min Date: 05/October/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). TEC Min Date: 20/January/2017.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). TEC Min Date: 05/October/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). TEC Min Date: 30/09/2016. 1 The LG has in place •�� Evidence that the There WAS Evidence that Nebbi District Contracts the capacity to TEC produced and Committee considered recommendations of the manage the submitted reports to the TEC and provided justifications for any deviations procurement Contracts Committee for from those recommendations as exemplified by the function the previous FY: score 1 following projects:

- Construction of 5 Stance VIP Latrine Block at Nyaravur P/S (NEBB/545/Wrks/16-17/00018). DCC Maximum 4 points Min Date: 13/October/2016. on this performance measure. - Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). DCC Min Date: 13/October/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). DCC Min Date: 01/February/2017.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). DCC Min Date: 13/October/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). DCC Min Date: 13/October/2016.

- Borehole Drilling and Construction (NEBB/545/Wrks/17-18/00010). DCC Min Date: 12/December/2017.

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040). DCC Min Date: 12/December/2017.

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038). DCC Min Date: 12/December/2017.

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007). DCC Min Date: 12/December/2017.

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004). DCC Min Date: 12/December/2017.

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041). DCC Min Date: 12/December/2017. 0 The LG has in place •�� Committee - There was WAS Evidence that Nebbi DLG had the the capacity to considered position of a Senior Procurement Officer manage the recommendations of the substantively filled under DSC Min. DSC/054/2007 procurement TEC and provide Dated 08/February/2008. function justifications for any deviations from those - There was NO Evidence that Nebbi DLG had the recommendations: score position of Procurement Officer substantively filled. 1 Maximum 4 points on this performance measure.

1 The LG has in place •�� Committee There WAS Evidence that TEC Produced and the capacity to considered Submitted Reports to the Contracts Committee for manage the recommendations of the the previous FY (2016/2017 FY) as exemplified by procurement TEC and provide the following projects: function justifications for any deviations from those - Construction of 5 Stance VIP Latrine Block at recommendations: score Nyaravur P/S (NEBB/545/Wrks/16-17/00018). TEC 1 Min Date: 23/09/2016. Maximum 4 points on this performance - Construction of Two Classroom Block with Office measure. and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). TEC Min Date: 05/October/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). TEC Min Date: 20/January/2017.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). TEC Min Date: 05/October/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). TEC Min Date: 30/09/2016. 1 The LG has in place •�� Committee There WAS Evidence that Nebbi District Contracts the capacity to considered Committee considered recommendations of the manage the recommendations of the TEC and provided justifications for any deviations procurement TEC and provide from those recommendations as exemplified by the function justifications for any following projects: deviations from those recommendations: score - Construction of 5 Stance VIP Latrine Block at 1 Nyaravur P/S (NEBB/545/Wrks/16-17/00018). DCC Maximum 4 points Min Date: 13/October/2016. on this performance measure. - Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). DCC Min Date: 13/October/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). DCC Min Date: 01/February/2017.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). DCC Min Date: 13/October/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). DCC Min Date: 13/October/2016.

- Borehole Drilling and Construction (NEBB/545/Wrks/17-18/00010). DCC Min Date: 12/December/2017.

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040). DCC Min Date: 12/December/2017.

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038). DCC Min Date: 12/December/2017.

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007). DCC Min Date: 12/December/2017.

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004). DCC Min Date: 12/December/2017.

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041). DCC Min Date: 12/December/2017.

• a) Evidence that the 2 The LG has a procurement and (a) There WAS Evidence that the procurement and Disposal Plan for the comprehensive Disposal Plan for the Disposal Plan for the current year (2017/2018 FY) Procurement and current year covers all covered all infrastructure projects in the approved Disposal Plan infrastructure projects in annual work plan and budget as exemplified by the covering the approved annual following procurements that were indicated both in infrastructure work plan and budget the Procurement Plan and in the approved annual activities in the and b) evidence that the work plan and budget for the current FY approved AWP and LG has made (2017/2018 FY): is followed. procurements in previous FY as per plan - Borehole Drilling and Construction (adherence to the (NEBB/545/Wrks/17-18/00010) (Pages 31 and 32 - procurement plan) for Nebbi DLG Budget Estimates for Financial Year Maximum 2 points the previous FY: score 2 2017/2018, Vote 545, Output 098183 - Borehole on this performance Drilling and Rehabilitation, 312104 Other Structures measure. AND was also indicated on Page 2 of 12 of the Consolidated Procurement Work Plan for FY 2017/18 that was Submitted to PPDA on 17/07/2017).

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040) (Page 25- Nebbi DLG Budget Estimates for Financial Year 2017/2018, Vote 545, Output 078180 - Classroom Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated on Page 7 of 12 of the Consolidated Procurement Work Plan for FY 2017/18 that was Submitted to PPDA on 17/07/2017).

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038) (Page 25- Nebbi DLG Budget Estimates for Financial Year 2017/2018, Vote 545, Output 078181 - Latrine Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated on Page 7 of 12 of the Consolidated Procurement Work Plan for FY 2017/18 that was Submitted to PPDA on 17/07/2017).

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007) (Page 18- Nebbi DLG Budget Estimates for Financial Year 2017/2018, Vote 545, Output 088183 – OPD and other Ward Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated on Page 1 of 12 of the Consolidated Procurement Work Plan for FY 2017/18 that was Submitted to PPDA on 17/07/2017).

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004) (Page 18- Nebbi DLG Budget Estimates for Financial Year 2017/2018, Vote 545, Output 088182 – Maternity Ward Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated on Page 1 of 12 of the Consolidated Procurement Work Plan for FY 2017/18 that was Submitted to PPDA on 17/07/2017).

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041) (Page 25 - Nebbi DLG Budget Estimates for Financial Year 2017/2018, Vote 545, Output 078182 – Teacher House Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated on Page 7 of 12 of the Consolidated Procurement Work Plan for FY 2017/18 that was Submitted to PPDA on 17/07/2017).

(b) There WAS Evidence that the LG made procurements in previous FY (2016/2017 FY) as per plan (adherence to the procurement plan) for the previous FY (2016/2017 FY) as exemplified by the following procurements that occurred in the Procurement Plan, in the Annual Work Plan and Budget and in Referenced Procurement Files for the previous FY (2016/2017 FY):

- Construction of 5 Stance VIP Latrine Block at Nyaravur P/S (NEBB/545/Wrks/16-17/00018) (Pages 23 and 24 – Nebbi DLG Annual Budget Estimates for 2016/2017 FY, Output 078181 Latrine Construction and Rehabilitation, 312101 Non Residential Buildings). Also indicated in Nebbi DLG Consolidated Procurement Work Plan for 2016/17 FY that was Submitted to PPDA on 04/July/2016.

- Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016) (Page 23 – Nebbi DLG Annual Budget Estimates for 2016/2017 FY, Output 078180 Classroom Construction and Rehabilitation, 312101 Non Residential Buildings). Also indicated in Nebbi DLG Consolidated Procurement Work Plan for 2016/17 FY that was Submitted to PPDA on 04/July/2016.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112) (Pages 23 and 24 – Nebbi DLG Annual Budget Estimates for 2016/2017 FY, Output 078181 Latrine Construction and Rehabilitation, 312101 Non Residential Buildings). Also indicated in Nebbi DLG Consolidated Procurement Work Plan for 2016/17 FY that was Submitted to PPDA on 04/July/2016.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009) (Page 31 – Nebbi DLG Annual Budget Estimates for 2016/2017 FY, Output 098180 Construction of Public Latrines in RGCs, 312104 Other Structures). Also indicated in Nebbi DLG Consolidated Procurement Work Plan for 2016/17 FY that was Submitted to PPDA on 04/July/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)) (Water Sector – Nebbi DLG Annual Budget Estimates for 2016/2017 FY, Output 098183 Borehole Drilling and Rehabilitation, 312104 Other Structures, Output 098183p PRDP Borehole Drilling and Rehabilitation, 312104 Other Structures). Also indicated in Nebbi DLG Consolidated Procurement Work Plan for 2016/17 FY that was Submitted to PPDA on 04/July/2016. • For current FY, 0 The LG has evidence that the LG For current FY (2017/2018), there was NO prepared bid has prepared 80% of the Evidence that the LG prepared 80% of the bid documents, bid documents for all documents for all investment/infrastructure by maintained contract investment/infrastructure August 30. ACTUAL Bid Preparation Dates were registers and by August 30: score 2 NOT available. The Assessor made a calculation procurement based on the respective Approval Dates of activities files and Individual Bid Documents and found that 0% of Bid adheres with Documents for 2017/2018 FY were Approved established BEFORE August 30, 2017. The Calculation made thresholds. by the Assessor was based on the following Projects and the respective Dates on which the Projects Bid Documents were Approved as indicated in Record of Contracts Committee Dated Maximum 6 points 21/September/2017, Min5/CC/09/2017, Approval of on this performance Solicitation Documents: measure - Borehole Drilling and Construction (NEBB/545/Wrks/17-18/00010). Date of Approval of Bid Document: 21/September/2017.

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040). Date of Approval of Bid Document: 21/September/2017.

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038). Date of Approval of Bid Document: 21/September/2017.

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007). Date of Approval of Bid Document: 21/September/2017.

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004). Date of Approval of Bid Document: 21/September/2017.

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041). Date of Approval of Bid Document: 21/September/2017. • For current FY, 2 The LG has evidence that the LG For previous FY (2016/2017 FY), there WAS prepared bid has prepared 80% of the Evidence that the LG had an Updated Contracts documents, bid documents for all Register and had Completed Procurement Activity maintained contract investment/infrastructure Files for all procurements as exemplified by the registers and by August 30: score 2 following: procurement activities files and - An Updated Contracts Register was seen at Nebbi adheres with DLG PDU with a Starting/Opening Procurement established Entry Titled ‘Borehole Drilling and Construction Lot thresholds. 2’ Referenced ‘NEBB/545/Wrks/16-17/00013(b)’ and an Ending/Closing Procurement Entry Titled ‘Renovation of PAKIA Health Center III in Panyango Sub-county’ Referenced ‘NEBB/545/Wrks/16- Maximum 6 points 17/00078’. on this performance measure - Referenced and Completed Procurement Activity Files for all procurements were seen at the PDU. • For current FY, 2 The LG has evidence that the LG For previous FY (2016/2017 FY), there WAS prepared bid has prepared 80% of the Evidence that the LG adhered to Procurement documents, bid documents for all Thresholds as exemplified by the following maintained contract investment/infrastructure procurements: registers and by August 30: score 2 procurement - Construction of 5 Stance VIP Latrine Block at activities files and Nyaravur P/S (NEBB/545/Wrks/16-17/00018). adheres with Contract Amount: 20,975,400 UGX. Verified established Procurement Method: Selective Bidding. Date of thresholds. Invitation to Bid: 23/08/2016.

- Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county Maximum 6 points (NEBB/545/Wrks/16-17/00016). Contract Amount: on this performance 70,600,000 UGX. Verified Procurement Method: measure Open Domestic Bidding. Date of Advertisement: 18/08/2016, New Vision Newspaper.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). Contract Amount: 21,119,700 UGX. Verified Procurement Method: Selective Bidding. Date of Invitation to Bid: 23/08/2016.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). Contract Amount: 21,836,700 UGX. Verified Procurement Method: Selective Bidding. Date of Invitation to Bid: 23/08/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). Contract Amount: 202,122,921 UGX. Verified Procurement Method: Open Domestic Bidding. Date of Advertisement: 18/08/2016, New Vision Newspaper. 0 The LG has •�� For Previous FY, For current FY (2017/2018), there was NO prepared bid evidence that the LG Evidence that the LG prepared 80% of the bid documents, has an updated contract documents for all investment/infrastructure by maintained contract register and has August 30. ACTUAL Bid Preparation Dates were registers and complete procurement NOT available. The Assessor made a calculation procurement activity files for all based on the respective Approval Dates of activities files and procurements: score 2 Individual Bid Documents and found that 0% of Bid adheres with Documents for 2017/2018 FY were Approved established BEFORE August 30, 2017. The Calculation made thresholds. by the Assessor was based on the following Projects and the respective Dates on which the Projects Bid Documents were Approved as indicated in Record of Contracts Committee Dated Maximum 6 points 21/September/2017, Min5/CC/09/2017, Approval of on this performance Solicitation Documents: measure - Borehole Drilling and Construction (NEBB/545/Wrks/17-18/00010). Date of Approval of Bid Document: 21/September/2017.

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040). Date of Approval of Bid Document: 21/September/2017.

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038). Date of Approval of Bid Document: 21/September/2017.

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007). Date of Approval of Bid Document: 21/September/2017.

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004). Date of Approval of Bid Document: 21/September/2017.

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041). Date of Approval of Bid Document: 21/September/2017. 2 The LG has •�� For Previous FY, For previous FY (2016/2017 FY), there WAS prepared bid evidence that the LG Evidence that the LG had an Updated Contracts documents, has an updated contract Register and had Completed Procurement Activity maintained contract register and has Files for all procurements as exemplified by the registers and complete procurement following: procurement activity files for all activities files and procurements: score 2 - An Updated Contracts Register was seen at Nebbi adheres with DLG PDU with a Starting/Opening Procurement established Entry Titled ‘Borehole Drilling and Construction Lot thresholds. 2’ Referenced ‘NEBB/545/Wrks/16-17/00013(b)’ and an Ending/Closing Procurement Entry Titled ‘Renovation of PAKIA Health Center III in Panyango Sub-county’ Referenced ‘NEBB/545/Wrks/16- Maximum 6 points 17/00078’. on this performance measure - Referenced and Completed Procurement Activity Files for all procurements were seen at the PDU. 2 The LG has •�� For Previous FY, For previous FY (2016/2017 FY), there WAS prepared bid evidence that the LG Evidence that the LG adhered to Procurement documents, has an updated contract Thresholds as exemplified by the following maintained contract register and has procurements: registers and complete procurement procurement activity files for all - Construction of 5 Stance VIP Latrine Block at activities files and procurements: score 2 Nyaravur P/S (NEBB/545/Wrks/16-17/00018). adheres with Contract Amount: 20,975,400 UGX. Verified established Procurement Method: Selective Bidding. Date of thresholds. Invitation to Bid: 23/08/2016.

- Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county Maximum 6 points (NEBB/545/Wrks/16-17/00016). Contract Amount: on this performance 70,600,000 UGX. Verified Procurement Method: measure Open Domestic Bidding. Date of Advertisement: 18/08/2016, New Vision Newspaper.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). Contract Amount: 21,119,700 UGX. Verified Procurement Method: Selective Bidding. Date of Invitation to Bid: 23/08/2016.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). Contract Amount: 21,836,700 UGX. Verified Procurement Method: Selective Bidding. Date of Invitation to Bid: 23/08/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). Contract Amount: 202,122,921 UGX. Verified Procurement Method: Open Domestic Bidding. Date of Advertisement: 18/08/2016, New Vision Newspaper. 0 The LG has •��� For previous FY, For current FY (2017/2018), there was NO prepared bid evidence that the LG Evidence that the LG prepared 80% of the bid documents, has adhered with documents for all investment/infrastructure by maintained contract procurement thresholds August 30. ACTUAL Bid Preparation Dates were registers and (sample 5 projects):� NOT available. The Assessor made a calculation procurement score 2. based on the respective Approval Dates of activities files and Individual Bid Documents and found that 0% of Bid adheres with Documents for 2017/2018 FY were Approved established BEFORE August 30, 2017. The Calculation made thresholds. by the Assessor was based on the following Projects and the respective Dates on which the Projects Bid Documents were Approved as indicated in Record of Contracts Committee Dated Maximum 6 points 21/September/2017, Min5/CC/09/2017, Approval of on this performance Solicitation Documents: measure - Borehole Drilling and Construction (NEBB/545/Wrks/17-18/00010). Date of Approval of Bid Document: 21/September/2017.

- Construction of Two Classroom Block with Office and Store at OTWAGO NFE (NEBB/545/Wrks/17- 18/00040). Date of Approval of Bid Document: 21/September/2017.

- Construction of 5 Stance VIP Latrine at ERUSSI P/S (NEBB/545/Wrks/17-18/00038). Date of Approval of Bid Document: 21/September/2017.

- Rehabilitation of OPD and Installation of Rainwater Harvesting System at KITUNA Health Center II (NEBB/545/Wrks/17-18/00007). Date of Approval of Bid Document: 21/September/2017.

- Rehabilitation of PAMINYA Health Center III Maternity Ward in ATEGO Sub-county (NEBB/545/Wrks/17-18/00004). Date of Approval of Bid Document: 21/September/2017.

- Fencing of EARS and TRC at Nebbi DLG Headquarters (NEBB/545/Wrks/17-18/00041). Date of Approval of Bid Document: 21/September/2017. 2 The LG has •��� For previous FY, For previous FY (2016/2017 FY), there WAS prepared bid evidence that the LG Evidence that the LG had an Updated Contracts documents, has adhered with Register and had Completed Procurement Activity maintained contract procurement thresholds Files for all procurements as exemplified by the registers and (sample 5 projects):� following: procurement score 2. activities files and - An Updated Contracts Register was seen at Nebbi adheres with DLG PDU with a Starting/Opening Procurement established Entry Titled ‘Borehole Drilling and Construction Lot thresholds. 2’ Referenced ‘NEBB/545/Wrks/16-17/00013(b)’ and an Ending/Closing Procurement Entry Titled ‘Renovation of PAKIA Health Center III in Panyango Sub-county’ Referenced ‘NEBB/545/Wrks/16- Maximum 6 points 17/00078’. on this performance measure - Referenced and Completed Procurement Activity Files for all procurements were seen at the PDU. 2 The LG has •��� For previous FY, For previous FY (2016/2017 FY), there WAS prepared bid evidence that the LG Evidence that the LG adhered to Procurement documents, has adhered with Thresholds as exemplified by the following maintained contract procurement thresholds procurements: registers and (sample 5 projects):� procurement score 2. - Construction of 5 Stance VIP Latrine Block at activities files and Nyaravur P/S (NEBB/545/Wrks/16-17/00018). adheres with Contract Amount: 20,975,400 UGX. Verified established Procurement Method: Selective Bidding. Date of thresholds. Invitation to Bid: 23/08/2016.

- Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county Maximum 6 points (NEBB/545/Wrks/16-17/00016). Contract Amount: on this performance 70,600,000 UGX. Verified Procurement Method: measure Open Domestic Bidding. Date of Advertisement: 18/08/2016, New Vision Newspaper.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). Contract Amount: 21,119,700 UGX. Verified Procurement Method: Selective Bidding. Date of Invitation to Bid: 23/08/2016.

- Construction of 5 Stance VIP Latrine in Water Sector in Parombo Sub-county (NEBB/545/Wrks/16-17/00009). Contract Amount: 21,836,700 UGX. Verified Procurement Method: Selective Bidding. Date of Invitation to Bid: 23/08/2016.

- Borehole Drilling Lot I (NEBB/545/Wrks/16- 17/00013 (a)). Contract Amount: 202,122,921 UGX. Verified Procurement Method: Open Domestic Bidding. Date of Advertisement: 18/08/2016, New Vision Newspaper. 2 The LG has certified •��� Evidence that all There WAS Evidence that all works projects and provided works projects implemented in the previous FY (2016/2017 FY) detailed project implemented in the were appropriately certified – interim and information on all previous FY were completion certificates for all projects based on investments appropriately certified – technical supervision as exemplified by the interim and completion following projects: certificates for all projects based on - Construction of 5 Stance VIP Latrine Block at Maximum 4 points technical supervision: Nyaravur P/S (NEBB/545/Wrks/16-17/00018). on this performance score 2 Certificate No. 1 Dated 25/January/2017. measure - Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). Certificate No. 2 Dated 31/May/2017.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). Certificate No. 2 Dated 07/May/2017.

- Construction of Yani Market VIP in the Water Sector. Certificate Dated 23/January/2017.

- Rehabilitation of Paroketo Health Center II. Interim Certificate Dated 12/May/2017.

0 The LG has certified •��� Evidence that all There was NO Evidence that all works projects for and provided works projects the current FY (2017/2018 FY) were clearly labeled detailed project implemented in the (site boards) indicating: the name of the project, information on all previous FY were contract value, the contractor; source of funding investments appropriately certified – and expected duration as confirmed during a field interim and completion visit conducted by the Assessor on certificates for all 06/February/2018. projects based on Maximum 4 points technical supervision: on this performance score 2 measure 2 The LG has certified •��� Evidence that all There WAS Evidence that all works projects and provided works projects for the implemented in the previous FY (2016/2017 FY) detailed project current FY are clearly were appropriately certified – interim and information on all labelled (site boards) completion certificates for all projects based on investments indicating: the name of technical supervision as exemplified by the the project, contract following projects: value, the contractor; source of funding and - Construction of 5 Stance VIP Latrine Block at Maximum 4 points expected duration:� Nyaravur P/S (NEBB/545/Wrks/16-17/00018). on this performance score 2 Certificate No. 1 Dated 25/January/2017. measure - Construction of Two Classroom Block with Office and Store at Cik-ithi P/S in Pakwach Sub-county (NEBB/545/Wrks/16-17/00016). Certificate No. 2 Dated 31/May/2017.

- Construction of 5 Stance VIP Latrine at Ayabo P/S (NEBB/545/Wrks/16-17/00112). Certificate No. 2 Dated 07/May/2017.

- Construction of Yani Market VIP in the Water Sector. Certificate Dated 23/January/2017.

- Rehabilitation of Paroketo Health Center II. Interim Certificate Dated 12/May/2017.

0 The LG has certified •��� Evidence that all There was NO Evidence that all works projects for and provided works projects for the the current FY (2017/2018 FY) were clearly labeled detailed project current FY are clearly (site boards) indicating: the name of the project, information on all labelled (site boards) contract value, the contractor; source of funding investments indicating: the name of and expected duration as confirmed during a field the project, contract visit conducted by the Assessor on value, the contractor; 06/February/2018. source of funding and Maximum 4 points expected duration:� on this performance score 2 measure

Financial management

• Evidence that the LG The district operates 17 bank accounts including 4 The LG makes makes monthly bank the Treasury Single Account (TSA). As of the date monthly and up to- reconciliations and are assessment on 05/02/18, all the district’s bank date bank up to-date at the time of accounts were reconciled up to date to 31/12/2017. reconciliations the assessment: score 4

Maximum 4 points on this performance measure. • If the LG makes timely Nebbi district has a payments claim register. The 2 The LG made timely payment of suppliers payments reviewed show that the district makes payment of during the previous FY – timely payments to its suppliers. Examples of the suppliers during the no overdue bills (e.g. payments reviewed here are: Payment of Shs previous FY procurement bills) of 1,500,000 to Abunia & Sons Construction and over 2 months: score 2. Engineering for assorted stationery. Invoice date 30/03/17, payment date 11/04/17 (12 days). Maximum 2 points Payment of Shs 4,800,000 for supply of laptops on this performance and computers. Invoice date 23/06/17. Payment measure date 23/06/17 (0 days). Payment of Shs 6,700,000 to KG Adubango & Engineering Works. Invoice date 31/01/17, payment date 06/03/17 (36 days). Payment of Shs 2,020,000 to May General Printers & Stationers for supply of accountable stationery. Invoice date 12/06/17. Payment date 14/06/17 (2 days). Average: 13 days.

The department is headed in care taker capacity by 0 The LG executes •��� Evidence that Uroma Alex, per his appointment letter dated the Internal Audit the LG has a 30/06/2010 appointing him as Internal Auditor (Ref. function in substantive Senior CR/156/5/1). accordance with the Internal Auditor and LGA section 90 and produced all quarterly LG procurement internal audit reports for regulations the previous FY: score 3.

Maximum 6 points on this performance measure.

The internal audit reports do not contain a section 0 The LG executes •��� Evidence that on follow-up on the status of implementation of the Internal Audit the LG has a previous internal audit findings, neither was there a function in substantive Senior separate report to the Council or LGPAC to the accordance with the Internal Auditor and effect. LGA section 90 and produced all quarterly LG procurement internal audit reports for regulations the previous FY: score 3.

Maximum 6 points on this performance measure. Internal audits for FY 2016/17 were performed and 1 The LG executes •��� Evidence that reports dated Quarter 1 (07/10/16), Quarter 2 the Internal Audit the LG has a (09/01/17), Quarter 3 (11/04/17 and Quarter 4 function in substantive Senior (03/07/17) were seen. The reports were submitted accordance with the Internal Auditor and to the CAO, Speaker, RDC, LGPAC and Council as LGA section 90 and produced all quarterly per circulation dates on file copies. Evidence of LG procurement internal audit reports for review of the reports in the LGPAC was seen. The regulations the previous FY: score reports for Quarter 1 and 2 were discussed in the 3. LGPAC according to PAC minutes dates 15/12/17 (Ref. COU/213/17). The minutes needed correction Maximum 6 points because instead of titling them ‘for second quarter on this performance ended 31st December 2016’, they were named ‘for measure. second quarter ended 30th June 2016’.

The department is headed in care taker capacity by 0 The LG executes •��� Evidence that Uroma Alex, per his appointment letter dated the Internal Audit the LG has provided 30/06/2010 appointing him as Internal Auditor (Ref. function in information to the CR/156/5/1). accordance with the Council and LG PAC on LGA section 90 and the status of LG procurement implementation of regulations internal audit findings for the previous financial year i.e. follow up on audit queries: score 2. Maximum 6 points on this performance measure.

The internal audit reports do not contain a section 0 The LG executes •��� Evidence that on follow-up on the status of implementation of the Internal Audit the LG has provided previous internal audit findings, neither was there a function in information to the separate report to the Council or LGPAC to the accordance with the Council and LG PAC on effect. LGA section 90 and the status of LG procurement implementation of regulations internal audit findings for the previous financial year i.e. follow up on audit queries: score 2. Maximum 6 points on this performance measure. Internal audits for FY 2016/17 were performed and 1 The LG executes •��� Evidence that reports dated Quarter 1 (07/10/16), Quarter 2 the Internal Audit the LG has provided (09/01/17), Quarter 3 (11/04/17 and Quarter 4 function in information to the (03/07/17) were seen. The reports were submitted accordance with the Council and LG PAC on to the CAO, Speaker, RDC, LGPAC and Council as LGA section 90 and the status of per circulation dates on file copies. Evidence of LG procurement implementation of review of the reports in the LGPAC was seen. The regulations internal audit findings for reports for Quarter 1 and 2 were discussed in the the previous financial LGPAC according to PAC minutes dates 15/12/17 year i.e. follow up on (Ref. COU/213/17). The minutes needed correction audit queries: score 2. Maximum 6 points because instead of titling them ‘for second quarter on this performance ended 31st December 2016’, they were named ‘for measure. second quarter ended 30th June 2016’.

• Evidence that internal The department is headed in care taker capacity by 0 The LG executes audit reports for the Uroma Alex, per his appointment letter dated the Internal Audit previous FY were 30/06/2010 appointing him as Internal Auditor (Ref. function in submitted to LG CR/156/5/1). accordance with the Accounting Officer, LG LGA section 90 and PAC and LG PAC has LG procurement reviewed them and regulations followed-up: score 1

Maximum 6 points on this performance measure.

• Evidence that internal The internal audit reports do not contain a section 0 The LG executes audit reports for the on follow-up on the status of implementation of the Internal Audit previous FY were previous internal audit findings, neither was there a function in submitted to LG separate report to the Council or LGPAC to the accordance with the Accounting Officer, LG effect. LGA section 90 and PAC and LG PAC has LG procurement reviewed them and regulations followed-up: score 1

Maximum 6 points on this performance measure. • Evidence that internal Internal audits for FY 2016/17 were performed and 1 The LG executes audit reports for the reports dated Quarter 1 (07/10/16), Quarter 2 the Internal Audit previous FY were (09/01/17), Quarter 3 (11/04/17 and Quarter 4 function in submitted to LG (03/07/17) were seen. The reports were submitted accordance with the Accounting Officer, LG to the CAO, Speaker, RDC, LGPAC and Council as LGA section 90 and PAC and LG PAC has per circulation dates on file copies. Evidence of LG procurement reviewed them and review of the reports in the LGPAC was seen. The regulations followed-up: score 1 reports for Quarter 1 and 2 were discussed in the LGPAC according to PAC minutes dates 15/12/17 (Ref. COU/213/17). The minutes needed correction Maximum 6 points because instead of titling them ‘for second quarter on this performance ended 31st December 2016’, they were named ‘for measure. second quarter ended 30th June 2016’.

• Evidence that the LG The LG maintains an assets register in IFMIS. But 0 The LG maintains a maintains an up-dated what is in IFMIS as of the assessment date still a detailed and assets register covering list with no details such as acquisition dates, updated assets details on buildings, monetary values, location, users etc. The LG also register vehicle, etc. as per has a register in an excel workbook format but it format in the accounting only contains motor vehicles, motor cycles and Maximum 4 points manual: score 4 road equipment. Assets such as furniture, on this performance computers, land and buildings are totally absent. measure.

Quality of Annual Nebbi DLG has an unqualified Audit opinion for its 4 The LG has financial statement from FY 2016/17 financial statements, with an emphasis obtained an previous FY: • of matter on 5 issues. ? Utilization of Medicines and unqualified or unqualified audit Health Supplies o Stock-outs ? Understaffing at qualified Audit opinion: score 4 • Nebbi District Hospital ? Failure to implement opinion Qualified: score 2 • Budget as approved by Parliament ? Understaffing Adverse/disclaimer: at the district ? Low recovery of Youth Livelihood score 0 program funds Maximum 4 points on this performance measure

Governance, oversight, transparency and accountability Evidence that the 2 The LG Council Council meets and Council minutes of the meeting held on 12th May, meets and discusses service 2017 in NECOSOC Hall under Min COU/6/06/2017 discusses service delivery related issues focused on approval of departmental work plans delivery related including TPC reports, and budgets FY2017/18 worth 27,100,961,229 issues monitoring reports, among others. performance Council minutes of the meeting held on 3rd assessment results and November, 2016 in NECOSOC hall, discussed :� Maximum 2 points LG PAC reports for last on this performance FY: score 2 • Presentation and discussion of sector committee measure reports- finance, administration, planning and investment; production, environment and natural resources; technical services and works and gender community development and social services

• Approval of new staff structure for Nebbi district LG

• Approval of HIV/AIDs strategic plan

Minutes of council meeting held on the 26th August, 2016, aimed at discussing 4th quarter 2015/16 performance report, look at among others

• Presentation of sectoral committee reports ,COU/5/2016

• Presentation and approval of supplementary budget estimates COU/6/2016

Minutes of council meeting held on 9th May,2016 at LEOSIM hotel discussed

• District environment Action Plan COU/04/2016

• District 5 years development plan COU/05/2016

• Approval of district nutrition Action Plan COU/06/2016

Minutes of council meeting held in NECOSOC hall on 5th February, 2016, discussed

• Executive motion to nominate members of statutory bodies like DSC, land board, and LGPAC

• Receiving and discussing the 1st quarter performance report for FY2016/17

• Private member motion concerning the Balalos • Evidence that LG has 0 The LG has designated a person to There was no evidence of Nebbi district designating responded to the coordinate response to a person/staff to coordinate, and respond to feedback/complaints feed-back (grievance grievances/complains provided by citizens.� provided by citizens /complaints) and responded to feedback and complaints: score 2. Maximum 2 points on this Performance Measure

Evidence that the LG 2 The LG shares has published: • The LG There was evidence of payroll and pension information with Payroll and Pensioner schedules published. citizens Schedule on public • October 2017 pension payroll was published (Transparency) notice boards and other means: score 2 • Pension payroll for the month of January 2018 was on the notice board Total maximum 4 points on this • Communication on salary and pension for Performance December 2017 circular, from PS/ST MoFPED Measure dated 11/12/2017

• Published third quarter gratuity, pension and wage release for FY2017/18 amounting 4,066,102,028 dated 1/2/2018

Evidence that the LG 1 The LG shares has published: • The LG There was evidence that Nebbi district published information with Payroll and Pensioner FY2017/18 consolidated procurement plan, and it citizens Schedule on public was still on the notice board (Transparency) notice boards and other means: score 2

Total maximum 4 points on this Performance Measure Evidence that the LG 0 The LG shares has published: • The LG Not applicable since there was no performance information with Payroll and Pensioner assessment of LGs was done in FY2016/17. citizens Schedule on public (Transparency) notice boards and other means: score 2

Total maximum 4 points on this Performance Measure

2 The LG shares •��� Evidence that There was evidence of payroll and pension information with the procurement plan schedules published. citizens and awarded contracts (Transparency) and amounts are • October 2017 pension payroll was published published: score 1 • Pension payroll for the month of January 2018 was on the notice board Total maximum 4 points on this • Communication on salary and pension for Performance December 2017 circular, from PS/ST MoFPED Measure dated 11/12/2017

• Published third quarter gratuity, pension and wage release for FY2017/18 amounting 4,066,102,028 dated 1/2/2018

1 The LG shares •��� Evidence that There was evidence that Nebbi district published information with the procurement plan FY2017/18 consolidated procurement plan, and it citizens and awarded contracts was still on the notice board (Transparency) and amounts are published: score 1

Total maximum 4 points on this Performance Measure 0 The LG shares •��� Evidence that Not applicable since there was no performance information with the procurement plan assessment of LGs was done in FY2016/17. citizens and awarded contracts (Transparency) and amounts are published: score 1

Total maximum 4 points on this Performance Measure

2 The LG shares •��� Evidence that There was evidence of payroll and pension information with the LG performance schedules published. citizens assessment results and (Transparency) implications, are • October 2017 pension payroll was published published e.g.� on the • Pension payroll for the month of January 2018 budget website for the was on the notice board previous year (from Total maximum 4 budget requirements): points on this • Communication on salary and pension for score 1. Performance December 2017 circular, from PS/ST MoFPED Measure dated 11/12/2017

• Published third quarter gratuity, pension and wage release for FY2017/18 amounting 4,066,102,028 dated 1/2/2018

1 The LG shares •��� Evidence that There was evidence that Nebbi district published information with the LG performance FY2017/18 consolidated procurement plan, and it citizens assessment results and was still on the notice board (Transparency) implications, are published e.g.� on the budget website for the previous year (from Total maximum 4 budget requirements): points on this score 1. Performance Measure 0 The LG shares •��� Evidence that Not applicable since there was no performance information with the LG performance assessment of LGs was done in FY2016/17. citizens assessment results and (Transparency) implications, are published e.g.� on the budget website for the previous year (from Total maximum 4 budget requirements): points on this score 1. Performance Measure

• Evidence that the HLG 1 The LGs have communicated and There was evidence that Nebbi district LG communicates explained guidelines, communicated and explained guidelines, circulars guidelines, circulars circulars and policies and policies issued by the national level to LLGs and policies to LLGs issued by the national • Dated 15th May, 2017, Nebbi DLG communicated to provide feedback level to LLGs during to LLGs issue of adherence to guidelines for to the citizens previous FY: score 1 implementation of the directive to comply with physical planning procedures

Maximum 2 points • Dated 6th 11/2017, invitation for a meeting with all on this performance LLGs on discretionary development equalisation measure grant implementation meeting held on 16th/11/2017

• Evidence that the HLG There was a report on the radio talk show dated 1 The LGs have communicated and 25th July, 2017, but held on Pakwach FM on 20th communicates explained guidelines, July, 2017 and the panelists were the District guidelines, circulars circulars and policies Chairperson, CAO and production and marketing and policies to LLGs issued by the national coordinator.� The radio talk show was part of the to provide feedback level to LLGs during district effort to provide accountability and create to the citizens previous FY: score 1 awareness on government programmes. It basically provided the performance of the district for the FY2016/17 Maximum 2 points on this performance measure • Evidence that LG 1 The LGs during previous FY has There was evidence that Nebbi district LG communicates conducted discussions communicated and explained guidelines, circulars guidelines, circulars (e.g. municipal urban and policies issued by the national level to LLGs and policies to LLGs fora, barazas, radio • Dated 15th May, 2017, Nebbi DLG communicated to provide feedback programmes etc..) with to LLGs issue of adherence to guidelines for to the citizens the public to provide implementation of the directive to comply with feed-back on status of physical planning procedures activity implementation: Maximum 2 points score 1. • Dated 6th 11/2017, invitation for a meeting with all on this performance LLGs on discretionary development equalisation measure grant implementation meeting held on 16th/11/2017

• Evidence that LG There was a report on the radio talk show dated 1 The LGs during previous FY has 25th July, 2017, but held on Pakwach FM on 20th communicates conducted discussions July, 2017 and the panelists were the District guidelines, circulars (e.g. municipal urban Chairperson, CAO and production and marketing and policies to LLGs fora, barazas, radio coordinator.� The radio talk show was part of the to provide feedback programmes etc..) with district effort to provide accountability and create to the citizens the public to provide awareness on government programmes. It feed-back on status of basically provided the performance of the district activity implementation: for the FY2016/17 Maximum 2 points score 1. on this performance measure

Social and environmental safeguards • Evidence that the LG 2 The LG has gender focal person has There WAS Evidence that the LG gender focal mainstreamed provided guidance and person provided guidance and support to sector gender into their support to sector departments to mainstream gender into their activities and departments to activities as exemplified by the following: planned activities to mainstream gender into - The Assessor saw Nebbi DLG Report on strengthen women’s their activities score 2. roles Mentoring Meeting for Sub counties Women Council Chairpersons on their roles in planning and budgeting Dated 19/June/2017.

- The Assessor saw Nebbi DLG Report on Maximum 4 points Mobilization Meetings conducted in Atego and on this performance Panyango Sub-counties Dated 22/June/2017. measure. - The Assessor saw Nebbi DLG Report on Gender Mainstreaming Workshop for Lower Local Governments Personnel Dated 23/June/2017.

- The Assessor saw Nebbi DLG Report on Gender Awareness Training of Local Government Women Councilors and Women Council Executives Dated 21/June/2017.

- The Assessor saw Nebbi DLG Community Based Services Consolidated Department Annual Work Plan and Budget for 2016/17 FY.

- The Assessor saw Nebbi DLG Community Based Services Consolidated Department Annual Work Plan and Budget for 2017/18 FY. • Evidence that the LG 2 The LG has gender focal person has - There WAS Evidence that gender focal point had mainstreamed provided guidance and planned activities for current FY (2017/2018 FY) to gender into their support to sector strengthen women’s roles. The Assessor saw activities and departments to Nebbi DLG Approved Integrated Work Plan for planned activities to mainstream gender into 2017/18 FY that had the following activities: strengthen women’s their activities score 2. Mobilize Women on Various Government roles Programmes; Update District Gender Profile; Conduct Role Model Visits to Primary Schools; Disseminate Cultural Policy that incorporates Gender; Conduct Review Meetings with Cultural Leaders to Assess the Progress of Promotion of Maximum 4 points Positive Cultural Practices that include Gender on this performance Sensitivity. measure. - There WAS Evidence that more than 90% of previous year’s budget for gender activities was implemented since Allocations that were made for Gender Activities for FY 2016/2017 were utilized at 98% Level according to computation based on validated Expenditure Vouchers that were retrieved from the Accounts Department by the Gender Focal Point Person. • Evidence that gender 2 The LG has focal point has planned There WAS Evidence that the LG gender focal mainstreamed activities for current FY person provided guidance and support to sector gender into their to strengthen women’s departments to mainstream gender into their activities and roles and that more than activities as exemplified by the following: planned activities to 90% of previous year’s - The Assessor saw Nebbi DLG Report on strengthen women’s budget for gender Mentoring Meeting for Sub counties Women roles activities has been Council Chairpersons on their roles in planning and implemented: score 2. budgeting Dated 19/June/2017.

- The Assessor saw Nebbi DLG Report on Maximum 4 points Mobilization Meetings conducted in Atego and on this performance Panyango Sub-counties Dated 22/June/2017. measure. - The Assessor saw Nebbi DLG Report on Gender Mainstreaming Workshop for Lower Local Governments Personnel Dated 23/June/2017.

- The Assessor saw Nebbi DLG Report on Gender Awareness Training of Local Government Women Councilors and Women Council Executives Dated 21/June/2017.

- The Assessor saw Nebbi DLG Community Based Services Consolidated Department Annual Work Plan and Budget for 2016/17 FY.

- The Assessor saw Nebbi DLG Community Based Services Consolidated Department Annual Work Plan and Budget for 2017/18 FY. • Evidence that gender 2 The LG has focal point has planned - There WAS Evidence that gender focal point had mainstreamed activities for current FY planned activities for current FY (2017/2018 FY) to gender into their to strengthen women’s strengthen women’s roles. The Assessor saw activities and roles and that more than Nebbi DLG Approved Integrated Work Plan for planned activities to 90% of previous year’s 2017/18 FY that had the following activities: strengthen women’s budget for gender Mobilize Women on Various Government roles activities has been Programmes; Update District Gender Profile; implemented: score 2. Conduct Role Model Visits to Primary Schools; Disseminate Cultural Policy that incorporates Gender; Conduct Review Meetings with Cultural Leaders to Assess the Progress of Promotion of Maximum 4 points Positive Cultural Practices that include Gender on this performance Sensitivity. measure. - There WAS Evidence that more than 90% of previous year’s budget for gender activities was implemented since Allocations that were made for Gender Activities for FY 2016/2017 were utilized at 98% Level according to computation based on validated Expenditure Vouchers that were retrieved from the Accounts Department by the Gender Focal Point Person. • Evidence that 2 LG has established environmental screening There WAS Evidence that environmental screening and maintains a or EIA where or EIA where appropriate, was carried out for functional system appropriate, are carried activities, projects and plans as exemplified by the and staff for out for activities, projects following: environmental and and plans and mitigation - The Assessor saw Environmental Impact social impact measures are planned Statement (EIS) for the Proposed Waste Treatment assessment and and budgeted for: score Plant for Nebbi DLG in West Nile Region of Uganda land acquisition 2 Dated June 2016.

- The Assessor saw Certificate of Approval of EIA Maximum 6 points (Certificate No. NEMA/EIA/10767) for the Proposed on this performance Fecal Sludge Waste Treatment Plant for Nebbi measure DLG Dated 12/October/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Acwera-Erussi via Pacero Road in Atego, Ndhew and Erussi Sub- counties Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Nebbi-Goli via Kei Road in Nebbi Sub-county Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Construction of Two Classroom Block with Office and Store at Cik- ithi Primary School in Pakwach Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Office Block in Wadelai Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Maternity Ward at Erussi Health Center III Dated 14/October/2016. • Evidence that 0 LG has established environmental screening There was NO Evidence that the LG integrated and maintains a or EIA where environmental and social management plans in the functional system appropriate, are carried contract bid documents. and staff for out for activities, projects environmental and and plans and mitigation social impact measures are planned assessment and and budgeted for: score land acquisition 2

Maximum 6 points on this performance measure

• Evidence that 0 LG has established environmental screening There was NO Evidence that all projects were and maintains a or EIA where implemented on land where the LG had proof of functional system appropriate, are carried ownership by way of a land title or agreement with and staff for out for activities, projects land owners. None of the projects sampled had a environmental and and plans and mitigation copy of a land title or a land agreement on their social impact measures are planned Procurement Files that were appropriately and assessment and and budgeted for: score adequately referenced.� land acquisition 2

Maximum 6 points on this performance measure

• Evidence that 0 LG has established environmental screening There was NO Evidence that all completed projects and maintains a or EIA where had Environmental and Social Mitigation functional system appropriate, are carried Certification Form completed and signed by and staff for out for activities, projects Environmental Officer. None of the projects environmental and and plans and mitigation sampled had a copy of an Environmental and social impact measures are planned Social Mitigation Certification Form completed and assessment and and budgeted for: score signed by Environmental Officer on their land acquisition 2 Procurement Files that were appropriately and adequately referenced.

Maximum 6 points on this performance measure • Evidence that the LG 2 LG has established integrates environmental There WAS Evidence that environmental screening and maintains a and social management or EIA where appropriate, was carried out for functional system plans in the contract bid activities, projects and plans as exemplified by the and staff for documents: score 1 following: environmental and social impact - The Assessor saw Environmental Impact assessment and Statement (EIS) for the Proposed Waste Treatment land acquisition Plant for Nebbi DLG in West Nile Region of Uganda Dated June 2016.

- The Assessor saw Certificate of Approval of EIA Maximum 6 points (Certificate No. NEMA/EIA/10767) for the Proposed on this performance Fecal Sludge Waste Treatment Plant for Nebbi measure DLG Dated 12/October/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Acwera-Erussi via Pacero Road in Atego, Ndhew and Erussi Sub- counties Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Nebbi-Goli via Kei Road in Nebbi Sub-county Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Construction of Two Classroom Block with Office and Store at Cik- ithi Primary School in Pakwach Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Office Block in Wadelai Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Maternity Ward at Erussi Health Center III Dated 14/October/2016. • Evidence that the LG 0 LG has established integrates environmental There was NO Evidence that the LG integrated and maintains a and social management environmental and social management plans in the functional system plans in the contract bid contract bid documents. and staff for documents: score 1 environmental and social impact assessment and land acquisition

Maximum 6 points on this performance measure

• Evidence that the LG 0 LG has established integrates environmental There was NO Evidence that all projects were and maintains a and social management implemented on land where the LG had proof of functional system plans in the contract bid ownership by way of a land title or agreement with and staff for documents: score 1 land owners. None of the projects sampled had a environmental and copy of a land title or a land agreement on their social impact Procurement Files that were appropriately and assessment and adequately referenced.� land acquisition

Maximum 6 points on this performance measure

• Evidence that the LG 0 LG has established integrates environmental There was NO Evidence that all completed projects and maintains a and social management had Environmental and Social Mitigation functional system plans in the contract bid Certification Form completed and signed by and staff for documents: score 1 Environmental Officer. None of the projects environmental and sampled had a copy of an Environmental and social impact Social Mitigation Certification Form completed and assessment and signed by Environmental Officer on their land acquisition Procurement Files that were appropriately and adequately referenced.

Maximum 6 points on this performance measure • Evidence that all 2 LG has established projects are There WAS Evidence that environmental screening and maintains a implemented on land or EIA where appropriate, was carried out for functional system where the LG has proof activities, projects and plans as exemplified by the and staff for of ownership (e.g. a land following: environmental and title, agreement etc..): - The Assessor saw Environmental Impact social impact score 1 assessment and Statement (EIS) for the Proposed Waste Treatment land acquisition Plant for Nebbi DLG in West Nile Region of Uganda Dated June 2016.

- The Assessor saw Certificate of Approval of EIA Maximum 6 points (Certificate No. NEMA/EIA/10767) for the Proposed on this performance Fecal Sludge Waste Treatment Plant for Nebbi measure DLG Dated 12/October/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Acwera-Erussi via Pacero Road in Atego, Ndhew and Erussi Sub- counties Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Nebbi-Goli via Kei Road in Nebbi Sub-county Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Construction of Two Classroom Block with Office and Store at Cik- ithi Primary School in Pakwach Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Office Block in Wadelai Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Maternity Ward at Erussi Health Center III Dated 14/October/2016. • Evidence that all 0 LG has established projects are There was NO Evidence that the LG integrated and maintains a implemented on land environmental and social management plans in the functional system where the LG has proof contract bid documents. and staff for of ownership (e.g. a land environmental and title, agreement etc..): social impact score 1 assessment and land acquisition

Maximum 6 points on this performance measure

• Evidence that all 0 LG has established projects are There was NO Evidence that all projects were and maintains a implemented on land implemented on land where the LG had proof of functional system where the LG has proof ownership by way of a land title or agreement with and staff for of ownership (e.g. a land land owners. None of the projects sampled had a environmental and title, agreement etc..): copy of a land title or a land agreement on their social impact score 1 Procurement Files that were appropriately and assessment and adequately referenced.� land acquisition

Maximum 6 points on this performance measure

• Evidence that all 0 LG has established projects are There was NO Evidence that all completed projects and maintains a implemented on land had Environmental and Social Mitigation functional system where the LG has proof Certification Form completed and signed by and staff for of ownership (e.g. a land Environmental Officer. None of the projects environmental and title, agreement etc..): sampled had a copy of an Environmental and social impact score 1 Social Mitigation Certification Form completed and assessment and signed by Environmental Officer on their land acquisition Procurement Files that were appropriately and adequately referenced.

Maximum 6 points on this performance measure • Evidence that all 2 LG has established completed projects have There WAS Evidence that environmental screening and maintains a Environmental and or EIA where appropriate, was carried out for functional system Social Mitigation activities, projects and plans as exemplified by the and staff for Certification Form following: environmental and completed and signed - The Assessor saw Environmental Impact social impact by Environmental Statement (EIS) for the Proposed Waste Treatment assessment and Officer: score 2 land acquisition Plant for Nebbi DLG in West Nile Region of Uganda Dated June 2016.

- The Assessor saw Certificate of Approval of EIA Maximum 6 points (Certificate No. NEMA/EIA/10767) for the Proposed on this performance Fecal Sludge Waste Treatment Plant for Nebbi measure DLG Dated 12/October/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Acwera-Erussi via Pacero Road in Atego, Ndhew and Erussi Sub- counties Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Nebbi-Goli via Kei Road in Nebbi Sub-county Dated 10/November/2017.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Construction of Two Classroom Block with Office and Store at Cik- ithi Primary School in Pakwach Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Office Block in Wadelai Sub-county Dated 14/October/2016.

- The Assessor saw Environmental and Social Impact Report Form (ESIRF) for Rehabilitation of Maternity Ward at Erussi Health Center III Dated 14/October/2016. • Evidence that all 0 LG has established completed projects have There was NO Evidence that the LG integrated and maintains a Environmental and environmental and social management plans in the functional system Social Mitigation contract bid documents. and staff for Certification Form environmental and completed and signed social impact by Environmental assessment and Officer: score 2 land acquisition

Maximum 6 points on this performance measure

• Evidence that all 0 LG has established completed projects have There was NO Evidence that all projects were and maintains a Environmental and implemented on land where the LG had proof of functional system Social Mitigation ownership by way of a land title or agreement with and staff for Certification Form land owners. None of the projects sampled had a environmental and completed and signed copy of a land title or a land agreement on their social impact by Environmental Procurement Files that were appropriately and assessment and Officer: score 2 adequately referenced.� land acquisition

Maximum 6 points on this performance measure

• Evidence that all 0 LG has established completed projects have There was NO Evidence that all completed projects and maintains a Environmental and had Environmental and Social Mitigation functional system Social Mitigation Certification Form completed and signed by and staff for Certification Form Environmental Officer. None of the projects environmental and completed and signed sampled had a copy of an Environmental and social impact by Environmental Social Mitigation Certification Form completed and assessment and Officer: score 2 signed by Environmental Officer on their land acquisition Procurement Files that were appropriately and adequately referenced.

Maximum 6 points on this performance measure