KYLE FIRE DEPARTMENT
200 Operational Procedures
Kyle Fire Department Page 1 of 1
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-01 Job Descriptions – Fire Chief
PURPOSE
All officers of Kyle Fire Department shall have a minimum certification of basic firefighting, or be actively pursuing certification with the Texas Commission on Fire Protection or the Texas State Fireman’s and Fire Marshal’s Association. . POLICY
JOB DESCRIPTIONS
FIRE CHIEF
DEFINITION
To plan, direct, and review the activities and operations of the fire agency, including fire suppression, fire prevention and education, hazardous material response, and emergency medical services; to coordinate assigned activities with Kyle city departments and outside agencies; and to provide highly responsible and complex administrative support to the ESD Board.
SUPERVISION RECEIVED AND EXERCISED
1. Receives administration direction from the ESD Board. 2. Exercises direct supervision over management, technical, and clerical staff.
EXAMPLES OF DUTIES
Essential duties may include, but are not limited to the following:
• Assume full management responsibility for all fire agency services and activities, including fire suppression, fire prevention and education; hazardous materials management, and emergency medical services; recommend and administer policies and procedures; oversee all firefighting activities within the Hays County Emergency Service District Number 5.
Kyle Fire Department Page 1 of 3
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-01 Job Descriptions – Fire Chief
• Manage the development and implementation of fire agency goals, objectives, policies, and priorities for each assigned service area; establish, within Department policy, appropriate service and staffing levels; allocate resources accordingly. • Coordinate agency activities with those of outside agencies and organizations; assist with developing plans for emergency management operations; provide staff assistance to the ESD Board; prepare and present staff reports and other necessary correspondence. • Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct the implementation of changes. • Select, train, motivate, and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. • Plan, direct, and coordinate, through subordinate level managers, the fire agency’s work plan; meet with management staff to identify and resolve problems, assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures. • Manage and participate in the development and administration of the fire agency budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary. • Respond to fire alarms and personally direct fire suppression activities as necessary. • Direct and participate in the research of alternative approaches to fire suppression, hazardous material handling, and emergency programs. • Respond to and resolve difficult and sensitive citizen inquiries and complaints. • Represent the fire agency elected officials, and outside agencies; explain, justify, and defend agency programs, policies, and activities; negotiate and resolve sensitive, significant, and controversial issues. • Participate with a variety of boards and committees; attend and participate in professional group meetings; stay abreast of new trends
Kyle Fire Department Page 2 of 3
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-01 Job Descriptions – Fire Chief
and innovations in the fields of fire services, hazardous material management, and emergency medical services. • Perform related duties as assigned.
QUALIFICATIONS
The qualifications of the fire chief are set by the ESD Board.
• Experience and Training Guidelines
• Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: o Experience . Ten years of career firefighting experience with a fire department, including officer level command and supervisory experience. o Education . Equivalent to the completion of the twelfth grade, and a bachelor’s degree supplemented by specialized training in fire science or a related field.
• Recommended License or Certificate o Possession of an appropriate valid Texas Class B driver’s license. o Possession of certification as an Advanced Firefighter and Instructor II Certification by the Texas Commission on Fire Protection. o Possession of a minimum of a certification of EMT-Basic by the Texas Department of State Health Services.
Kyle Fire Department Page 3 of 3
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-02 Job Descriptions – Battalion Chief
PURPOSE
All officers of Kyle Fire Department shall have a minimum certification of basic firefighting, or be actively pursuing certification with the Texas Commission on Fire Protection or the Texas State Fireman’s and Fire Marshal’s Association.
POLICY
DEFINITION
To supervise, plan, and coordinate the firefighting operations and activities of all stations during a single shift; to supervise and participate in activities involving fire suppression, hazardous materials response, fire prevention and inspection, and administration; and to provide staff assistance to the Fire Chief.
SUPERVISION RECEIVED AND EXERCISED
• Receives general direction from the Fire Chief.
• Exercises direct supervision over certified fire personnel and clerical staff as assigned by the fire chief.
EXAMPLES OF DUTIES
Essential duties may include, but are not limited to, the following:
• Coordinate the organization, staffing, and operational activities of all stations during a single shift including fire suppression and rescue personnel.
• Meet with staff to identify and resolve problems; assign work activities and projects; monitor workflow; review and evaluate work products, methods and procedures.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for shift personnel; implement policies and procedures.
Kyle Fire Department Page 1 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-02 Job Descriptions – Battalion Chief
• Plan, direct, and oversee the work assignments of fire personnel during an assigned shift.
• Direct firefighting and rescue operations; respond to fire alarms and emergencies, assuming responsibility for the supervision, performance and safety of assigned firefighting personnel on the scene of any incident.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for needed equipment; monitor and control expenditures.
• Direct the cleaning of quarters, equipment, and apparatus at a fire station.
• Assist on coordinating the maintenance and repair of fire suppression equipment and facilities, such as hydrants, trucks, and support equipment; maintain station supplies.
• Obtain and otherwise preserve evidence at fire scene.
• Assist in performing fire and hazardous material inspections of buildings to ensure compliance with applicable laws, codes, and regulations; respond to hazardous materials incidents as necessary.
• Participate in monitoring employee performance objectives; prepare employee performance reviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; assist in handling employee grievances.
• Conduct fire prevention inspections and attempt to educate the general public in fire prevention methods; coordinate public relations activities with various news media; conduct station tours and fire safety demonstrations for school, church, and other community organizations.
• Identify the fire training needs of fire suppression personnel, including such areas as driving and operating equipment; ensure that necessary training is provided.
Kyle Fire Department Page 2 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-02 Job Descriptions – Battalion Chief
• Supervise drills and classes relating to the use of tools and techniques of firefighting, first aid, rescue, street location, and hydraulics.
• Prepare reports, forms, recommendations, and other required administrative procedures of the assigned shift.
• Assist other management staff in maintaining and improving upon the operation of the Department.
• Perform related duties as assigned.
QUALIFICATIONS
• Knowledge of:
o Principles, practices, and procedures of modern fire suppression and prevention.
o Rules, regulations, and operational procedures of the Fire Department related to modern firefighting activities.
o Principles and practices of supervision, training, personnel management, and performance evaluation.
o Proper utilization and maintenance requirements of fire apparatus, equipment, tools, devices, and facilities.
o Applicable laws, rules, regulations, ordinances, and codes pertaining to fire prevention, inspection, and suppression.
o Principles of hydraulics and pump operations.
o Local geography, including the location of streets, water mains and hydrants, and the major fire hazards of the District.
o Principles, practices, and procedures of emergency medical services and hazardous materials handling.
Kyle Fire Department Page 3 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-02 Job Descriptions – Battalion Chief
o Budgeting procedures and techniques.
o Principles and practices of basic letter-writing and report preparation.
o Principles of first aid and life saving techniques.
o Modern office practices, procedures, methods, and computer equipment .
• Ability to:
o Make sound decisions and direct operations under adverse conditions.
o Motivate employees to work efficiently and effectively.
o Conduct preliminary fact-finding inspections and investigations, including evidence gathering.
o Maintain good physical condition and professional composure at all times.
o Operate apparatus and equipment used in modern firefighting activities.
o Supervise, train, and evaluate assigned staff.
o Research and submit budget requests.
o React quickly and calmly in emergency situations.
o Effectively deal with people in stressful situations.
o Perform heavy lifting and physical maneuvering.
o Select and apply appropriate emergency treatment, and use specialized equipment and apparatus.
o Follow and transmit oral and written instructions .
o Communicate clearly and concisely, both orally and in writing. Kyle Fire Department Page 4 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-02 Job Descriptions – Battalion Chief
o Present a good public image.
o Maintain effective audiovisual discrimination and perception needed for:
• Making observations. • Communicating with others. • Reading and writing. • Operating assigned equipment. • Operating a motor vehicle.
• Maintain physical conditions appropriate to the performance of assigned duties and responsibilities which may include the following:
o Running, walking, crouching, or crawling during emergency operations. o Climbing stairs/ladders. o Transporting equipment and injured/deceased persons. o Walking, standing, or sitting for extended periods of time. o Lifting, dragging, carrying, pulling or pushing heavy equipment. o Performing life-saving and rescue procedures. o Operating assigned equipment. o Performance of routine functions of a calculator and personal computer.
• Effectively deal with personal danger which may include exposure to:
o Hazards of emergency driving. o Natural and man-made disasters. o Hazards associated with high temperatures caused by fires and extreme cold. o Dangers of working at extreme heights. o Hazards associated with extreme and constant noise. o Dangers associated with mechanical, electrical, or chemical fires. o Hazardous materials, explosives, radiation, toxic waste, and toxic gases. o Establish and maintain effective working relationships with those contacted in the course of work.
Kyle Fire Department Page 5 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-02 Job Descriptions – Battalion Chief
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience
• Eight years of increasingly responsible fire service experience, including at least two years of supervisory responsibility in the rank of captain or above, as a career firefighter.
Education
• Equivalent to the completion of the twelfth grade, Bachelors’ degree supplemented by specialized training in fire science or a related field. • Yearly attendance of the National Fire Academy (Executive Fire Officer program recommended).
Recommended License or Certificate
o Possession of or ability to obtain and retain a Class B license.
o Possession of or ability to obtain and retain certification as an Emergency Medical Technician - Basic.
o Possession of certification as an Instructor II, Inspector, Fire Officer II and Advanced Firefighter by the Texas Commission on Fire Protection.
o Residency within the boundaries of the Kyle Fire Department response district within six months of employment.
Kyle Fire Department Page 6 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-03 Job Descriptions – Captain/Lieutenant
PURPOSE All officers of Kyle Fire Department shall have a minimum certification of basic firefighting, or be actively pursuing certification with the Texas Commission on Fire Protection or the Texas State Fireman’s and Fire Marshal’s Association. . POLICY
CAPTAIN / LIEUTENANT
DEFINITION
To assist in the supervision of an assigned fire company at a single station in active firefighting and rescue operations within the fire agency; to provide supervision in response to fire alarms, medical emergencies, hazardous materials incidents, and other calls; to participate in fire prevention training activities, station maintenance, and other station activities and operations.
SUPERVISION RECEIVED AND EXERCISED
o Receives direction from the Fire Chief and Battalion Chiefs. Exercises functional and technical supervision over lower level staff.
EXAMPLES OF DUTIES
o Assist in the implementation of goals and objectives; assist Battalion Chiefs and Fire Chief in establishing schedules and methods for assigned shift; implement policies and procedures. o Assign, supervise, and review the work of staff involved in firefighting, rescue, and emergency medical activities. o Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. o Participate in budget preparation and administration; submit justifications for needed equipment; assist in monitoring and controlling expenditures. o Participate in providing or coordinating staff training: work with employees to correct deficiencies; implement discipline procedures. Kyle Fire Department Page 1 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-03 Job Descriptions – Captain/Lieutenant
o Assume responsibility for all equipment or assigned apparatus. o Respond to emergency calls in accordance with agency policy; safely and effectively drive fire apparatus to fire scenes as needed. o Respond to emergency calls to protect life and property; fight fires, provide medical assistance, and perform rescue operations. o Assume the role of interior fire officer to supervise firefighting crews and ensure safe interior operations. o Assume the duties of an Battalion Chief in his/her absence; direct firefighting and rescue operations in this capacity, and assume responsibility for assigned firefighting personnel. o Participate in drill and other training activities; provide training to subordinates in fire suppression. o Assist in maintaining assigned fire station; participate in cooking and cleaning activities; oversee the completion of minor building repairs and maintenance as necessary. o Perform a wide variety of minor mechanical modifications, installations and repairs; ensure equipment is cleaned and maintained according to agency policies. o Conduct fire prevention inspections and attempt to educate the general public in fire prevention methods; conduct station tours and fire safety demonstrations for school, church, and other community organizations; assist with pre-fire planning as directed by the Battalion Chief. o Perform related duties as assigned.
o QUALIFICATIONS
o Knowledge of: o Rules, regulations, and operational procedures of the fire department related to modern firefighting activities. o Proper utilization and maintenance requirements of fire apparatus, equipment, tools, devices, and facilities. o Principles and practices of lead supervision and training. o Principles, methods, and practices of modern fire prevention management. o Pertinent federal, state, and local laws, codes and regulations. o Mechanical, chemical, and related characteristics for a wide variety of flammable and explosive materials and objects. o Principles and practices of budget preparation and administration. Kyle Fire Department Page 2 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-03 Job Descriptions – Captain/Lieutenant
o Local geography, including the location of streets, water mains and hydrants, and the major fire hazards of the city. o Modern firefighting methods, first aid and life saving techniques. o Ability to: o Follow oral and written instructions. o Assist the County Fire Marshal with the investigation of fires to determine origin and cause. o Prepare and maintain a variety of records and reports. o Make reasonable and sound decisions under adverse conditions. o Maintain good physical condition and appearance and present a good public image. o Motivate employees to work efficiently and effectively. o Train and supervise the work of subordinates. o Operate department vehicles in a safe and effective manner. o Determine appropriate course of action in emergency situations. o Maintain professional composure at all times. o React quickly and calmly in emergency situations. o Maintain effective audiovisual discrimination and perception needed for: o Making observations. o Communicating with others. o Reading and writing. o Operating assigned equipment. o Operating a motor vehicle. o Maintain physical conditions appropriate to the performance of assigned duties and responsibilities which may include the following: o Running, walking, crouching or crawling during emergency operations. o Climbing stairs/ladders. o Transporting equipment and injured/ deceased persons. Walking, standing, or sitting for extended periods of time. o Lifting, dragging, carrying, pulling or pushing heavy equipment. o Performing life-saving and rescue procedures. o Operating assigned equipment. o Performing the routine functions of a calculator and personal computer.
Kyle Fire Department Page 3 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-03 Job Descriptions – Captain/Lieutenant
o Effectively deal with personal danger which may include exposure to: o Hazards of emergency driving. o Natural and man-made disasters. o Hazards associated with high temperatures caused by fires and extreme cold. o Dangers of working at extreme heights. o Hazards associated with extreme and constant noise. o Dangers associated with mechanical, electrical, or chemical fires. o Hazardous materials, explosives, radiation, toxic waste, and toxic gases. o Communicate clearly and concisely, both orally and in writing.
Experience and Training Guidelines - LIEUTENANT
o Any combination of experience and training that would likely provide the require knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience o Three years of experience at the level of firefighter for the Department o One year of experience at the Driver/Operator level
Education o Equivalent to the completion of the twelfth grade, and an fifteen college hours from an accredited university o Attend the National Fire Academy biannually at minimum
Recommended License and Certificate o Possession of an appropriate valid Class B Texas driver’s license. o Possession of a Basic Firefighter Certification by Texas Commission on Fire Protection. o Certified as an EMT-Basic or higher.
Kyle Fire Department Page 4 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-03 Job Descriptions – Captain/Lieutenant
o Possession of a minimum of Instructor I, Fire Officer I, Fire Inspector and Driver/Operator thru the Texas Commission on Fire Protection. o Attain equivalency of NFPA 1670 Rescue Technician level training.
Experience and Training Guidelines - CAPTAIN
o Meet the qualifications stated for Lieutenant, plus:
Experience o Four years of experience at the level of firefighter for the Department o One year of experience at the Lieutenant level
Education o Equivalent to the completion of the twelfth grade, and an Associates degree from an accredited university o Attend the National Fire Academy biannually at minimum
Recommended License and Certificate o Possession of an appropriate valid Class B Texas driver’s license. o Possession of an Intermediate Firefighter Certification by Texas Commission on Fire Protection. o Certified as an EMT-Basic or higher. o Possession of a minimum of Instructor II, Fire Officer II, Incident Safety Officer, Fire Investigator Hazardous Materials Technician and Driver/Operator thru the Texas Commission on Fire Protection.
Kyle Fire Department Page 5 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-04 Job Descriptions – Driver/Operator
PURPOSE All officers of the Kyle Fire Department shall have a minimum certification of basic firefighting, or be actively pursuing certification with the Texas Commission on Fire Protection or the Texas State Fireman’s and Fire Marshal’s Association. . POLICY
DRIVER / ENGINEER
DEFINITION
To respond to fire alarms, medical emergencies, and other emergency calls by operating assigned firefighting and medical emergency apparatus to protect life and property; to operate and maintain a variety of fire and rescue apparatus and firefighting equipment; to participate in firefighting activities, emergency medical services, hazardous materials incidents, fire prevention, and training activities.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from a Fire Captain or Lieutenant
• May exercise functional and technical supervision over lower level staff.
EXAMPLES OF DUTIES
• Essential duties may include, but are not limited to, the following:
1. Operate the fire apparatus; clean and maintain apparatus and equipment and perform general custodial duties are required.
2. Drive assigned apparatus to and from location of fire or emergency.
• Respond to fire alarms; lay and connect hose; maintain pumping apparatus; hold nozzles and direct water streams; raise and climb ladders; assist with all aspects of firefighting activities as necessary.
Kyle Fire Department Page 1 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-04 Job Descriptions – Driver/Operator
• Operate numerous types of fire suppression, rescue, salvage and emergency medical equipment.
• Provide emergency medical care at medical emergencies, motor vehicle accidents, and other emergency situations involving threat to human life.
• Assist in inspecting buildings and property for fire hazards, efficiency of fire protective equipment, adequacy of fire exits, and general compliance with fire prevention and hazardous materials laws and standards.
• Assist with classes and public education on fire prevention methods; conduct fire prevention and first aid classes for classes for schools, churches, civic groups, and general public.
• Assist in maintaining assigned fire station during shift; participate in cooking and cleaning activities; oversee the completion of minor building repairs and maintenance as necessary.
• Assist in the investigation of fire scenes to determine causes; prepare inspection reports, and assist in the preparation of investigative reports as directed by the County Fire Marshal.
• Participate in fire drills; attend training sessions that include firefighting techniques, emergency medical care, and the proper use of all equipment and related tools.
• Perform related duties as assigned.
QUALIFICATIONS
• Knowledge of:
o Principles of mechanics and hydraulics as related to operating fire equipment and apparatus.
o Agency rules and regulations.
Kyle Fire Department Page 2 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-04 Job Descriptions – Driver/Operator
o Local geography, including the location of streets, water mains and hydrants, and the major fire hazards of the City.
o Advanced First Aid, CPR, and other medical assistance techniques.
o Principles, practices, and procedures of hazardous materials handling.
• Ability to:
o Analyze fire and emergency situations and adopt effective courses of action.
o Effectively and safely drive, operate, and maintain the full range of fire apparatus and equipment used by the Department.
• Make reasonable and sound decisions under adverse conditions.
• Effectively deal with people under stress.
• Understand and act in accordance with departmental policies, rules, and instructions in the field of firefighting.
• Meet the physical requirements necessary to safely and effectively perform the assigned.
• Think and act quickly and effectively in emergencies.
• Maintain effective audiovisual discrimination and perception needed for:
o Making observations. o Communicating with others. o Reading and writing. o Operating assigned equipment. o Operating a motor vehicle.
• Maintain physical conditions appropriate to the performance of assigned duties and responsibilities which may include the following:
Kyle Fire Department Page 3 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-04 Job Descriptions – Driver/Operator
o Running, walking, crouching or crawling during emergency operations. o Climbing stairs/ladders. o Transporting equipment and injured/deceased persons. o Walking, standing, or sitting for extended periods of time. o Lifting, dragging, carrying, cleaning, pulling, or pushing heavy equipment. o Performing life-saving and rescue procedures. o Operating assigned equipment. o Performance of routine functions of a calculator and personal computer.
• Effectively deal with personal danger which may include exposure to:
o Hazards of emergency driving. o Natural and man-made disasters. o Hazards associated with high temperature caused by fires and extreme cold. o Dangers of working at extreme heights. o Hazards associated with extreme and constant noise. o Dangers associated with mechanical, electrical, or chemical fires. o Hazardous materials, explosives, radiation, toxic waste, and toxic gases.
• Communicate clearly and concisely, both orally and in writing.
Experience and training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
o Experience
o Two years in rank as a firefighter, one must be for Kyle Fire Department
o Education o Equivalent to the completion of twelfth grade supplemented by specialized training in fire science.
Recommended License or Certificate
Kyle Fire Department Page 4 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-04 Job Descriptions – Driver/Operator
o Possession of a Class B license.
o Possession of Basic Fire Fighter certification by the Texas Commission on Fire Protection.
o Possession of Driver/Operator certification by Texas Commission on Fire Protection.
o Certified as an EMT-Basic or higher.
Kyle Fire Department Page 5 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-05 Job Descriptions – Firefighter
PURPOSE All firefighters of Kyle Fire Department shall have a minimum certification of basic firefighting, or be actively pursuing certification with the Texas Commission on Fire Protection or the Texas State Fireman’s and Fire Marshal’s Association. . POLICY
FIREFIGHTER
DEFINITION
To respond to fire alarms, medical emergencies, and other emergency to protect life and property; to operate and maintain a variety of fire and rescue apparatus and firefighting equipment as necessary; to participate in firefighting activities, emergency medical services, hazardous materials incidents, fire prevention, and training activities.
EXAMPLES OF DUTIES
o Respond to fire alarms; lay and disconnect hose; maintain pumping apparatus; hold nozzles and direct water streams; raise and climb ladders; assist with all aspects of firefighting activities as necessary. o Operate numerous types of fire suppression, rescue, salvage and emergency medical equipment. o Provide emergency medical care at medical emergencies, motor vehicle accidents, and other emergency situations involving threat to human life. o Assist in inspecting buildings and property for fire hazards, efficiency of fire protective equipment, adequacy of fire exits, and general compliance with fire prevention and hazardous materials laws and standards. o Assist with classes and public education on fire prevention methods; conduct fire prevention and first aid classes for schools, churches, civic groups, and the general public. o Assist in the investigation of fire scenes to determine causes; prepare inspection reports, and assist in the preparation of investigative reports.
Kyle Fire Department Page 1 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-05 Job Descriptions – Firefighter
o Participate in fire drills; attend training sessions that include firefighting techniques, emergency medical care, and the proper use of all equipment and related tools. o Assist in maintaining assigned fire station during shift; participate in repairs and maintenance as necessary. o Clean apparatus and equipment and perform general custodial duties as required. o Perform related duties as assigned.
QULAIFICATIONS
o Knowledge of: o Safe work practices. o Ability to: o Learn first aid, CPR, and other medical assistance techniques. o Learn rescue methods and techniques. o Learn the purposes and uses of a variety of vehicles, equipment, tools, and apparatus used in firefighting, rescue, and medical assistance operations. o Learn and act in accordance with departmental policies, rules, instructions and written material in the field of firefighting. o Apply basic firefighting techniques and procedures. o Learn to operate and maintain firefighting equipment and apparatus. o Learn to analyze fire and emergency situation and adopt effective courses of action. o Retain presence of mind in emergency situations. o Learn to operate and maintain radio equipment. o Understand and follow oral and written directions promptly and accurately. o Learn the principles, practices, and procedures of modern firefighting. o Learn local geography, including the location of streets, water mains and hydrants, and the major fire hazards of the city. o Learn the principles, practices, and procedures of handling hazardous materials. o Meet the physical requirements necessary to safely and effectively perform the assigned duties. o Communicate clearly and concisely, both orally and in writing. o Maintain effective audiovisual discrimination and perception needed for: . Making observations. . Communicating with others. . Reading and writing.
Kyle Fire Department Page 2 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-05 Job Descriptions – Firefighter
. Operating assigned equipment. . Operating a motor vehicle. o Maintain physical conditions appropriate to the performance of assigned duties and responsibilities, which may include the following: o Running, walking, crouching, or crawling during emergency operations. o Climbing stairs/ladders. o Transporting equipment and injured/ deceased persons. o Walking, standing, or sitting for extended periods of time. o Lifting, dragging, carrying, pulling or pushing heavy equipment. o Performing life-saving and rescue procedures. Operating assigned equipment.
o Effectively deal with personal danger which may include exposure to: . Hazards of emergency driving. . Natural and man-made disasters. . Hazards associated with high temperatures caused by fires and extreme cold. . Dangers of working at extreme heights. . Hazards associated with extreme and constant noise. . Dangers associated with mechanical, electrical, or chemical fires. . Hazardous materials, explosives, radiation, toxic waste, and toxic gases. o Perform heavy lifting and physical maneuvering o Establish and maintain cooperative-working relationships with those contacted in the course of work.
Experience and Training Guidelines
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience o No experience is required.
Education o Equivalent to the completion of twelfth grade.
Kyle Fire Department Page 3 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-05 Job Descriptions – Firefighter
Recommended License and Certificate / Career Personnel o Possession of an appropriate, valid Class B Texas driver’s license. o Possession of Basic Firefighter Certification through Texas Commission on Fire Protection. o Possession of, or ability to obtain and retain, certification as an EMT-B or higher as required by department policy.
Kyle Fire Department Page 4 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-07 Shift Staffing
PURPOSE
To assure appropriate (fiscal efficiency) and consistent (certification, rank, training levels) staffing guidelines for Kyle Fire Department fire stations and apparatus. To provide a method for fair and equitable distribution of available backfill shifts to qualified employees or volunteers, including routine coverage, emergency, and/or augmented staffing during critical periods.
POLICY
A. The Battalion Chief is responsible for filling all vacant positions utilizing the approved staffing system (see Section 100-13 Career Firefighter Overtime). The officer maintains overall responsibility and accountability for assuring appropriate staffing and the fair and equitable distribution of available backfill, volunteer hours and/or overtime hours.
B. Suppression staffing will be maintained as outlined on Attachment A.
C. Vacant positions created by PTO, work related injury, or other pre-approved causes shall be filled with part-time staff first. As a last resort, the Lieutenants may fill vacancies with regular full- time employees. All firefighters will be part of the critical needs and major incident call backs. As officers are absent from work for all occurrences other than “major incident” response, vacancies shall be filled by a non-probationary person on their shift at the rank immediately below the officer who may be on leave.
D. No employee or volunteer member may work more than seventy-two (72) hours of work in a consecutive period without a 24 hour break. This applies to shift trade time and overtime and may be waived by the Fire Chief under emergency circumstances or based upon the needs of the department. Such waiver shall be thoroughly documented to justify exception under this procedure.
E. Part-time employees shall work no more than thirty-six (36) hours in a week on a regular basis. As such, it is essential that the Battalion Chief evaluate the existing schedule of part-time personnel who might be assigned to open shifts.
Kyle Fire Department Page 1 of 2
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-07 Shift Staffing
Shift Trades:
Shift trades are allowed in compliance with Section D above if minimum staffing levels, rank structures, and qualifications are maintained on both ends of the trades. The district shall not incur any additional cost due to shift trades. Employees trading in blocks of four hours or less may do so on verbal agreements, approved by their direct supervisor. Any trade over four hours will require documentation on a departmental timesheet.
Station Staffing:
A. Shift/station assignments may be manipulated on a daily basis to meet unexpected coverage needs.
B. Employees assigned to specific stations may on occasion be required to relocate to other stations, as needed. Employees will be given as much advance notice as possible prior to re- assignment.
C. Volunteer members are encouraged to staff Station Two first to create a 3 person engine crew.
ATTACHMENT ‘A’
Kyle Fire Department Station Staffing
Minimum Staffing
Station One
1 Lieutenant (may be acting) 1 Firefighter
Station Two 2 Firefighters (one will be a step up officer assigned by the Lieutenant on duty)
Kyle Fire Department Page 2 of 2
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-08 Emergency Driving
PURPOSE
All District vehicles will be operated in a safe and lawful manner at all times. Acceptable Codes are Code 1 and Code 3.
POLICY
DEFINITIONS
. Code 1: Normal driving – no emergency lights and no siren. . Code 3: Emergency response – includes use of warning lights and sirens. All vehicles responding Code 3 must stop at a red lights and stop signs and proceed only after confirming control of all approaching traffic.
APPARARTUS SAFETY
. If a piece of apparatus must go the wrong way on a roadway, extreme caution should be used.
. Emergency equipment responding Code 3 should not exceed 10 mph above the speed limit. Drivers should control their speed according to traffic and weather conditions. Must abide by all school zone speed limits. Code 3 driving should be done in the left lane and all passing should take place to the left, as conditions warrant.
. Approach all intersections, whether with a green or red light, where you could make a sudden stop. Stop, if necessary, before entering the intersection. Unless drivers can account for all lanes of traffic during emergency response, vehicles should come to a complete stop at all red lights, stop signs, intersections, or any negative right-of-way situations.
. When responding to an emergency situation, all emergency lighting and vehicle headlights should be on for optimum visibility. When on any major street or highway while parked, all emergency lighting, plus headlights, should remain on until equipment clears, unless headlights are impairing oncoming traffic. If apparatus are parked on a residential street and will be out for some time, the lighting may be reduced to flashers and parking lights. When two or more apparatus are following each other, it is
Kyle Fire Department Page 1 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-08 Emergency Driving
encouraged that the apparatus do not follow each other too closely, and that they be staggered. This means, the lead apparatus be closer to the median and the following apparatus be closer to the shoulder for greater visibility by the public.
. All warning devices, such as electronic sirens, mechanical sirens, and air horns, should be used when approaching any traffic and all intersections. If the Officer/Engineer desires to run with siren all the way to a scene, the sound should be varied as traffic and intersections are approached.
. No one shall dismount or stand while apparatus is in motion, unless the vehicle is going under 10mph, (brush truck operations, loading supply hose).
. The Driver should make a walk around the apparatus before pulling away from scene.
. Seat belts will be worn at all times, whether on emergency or non-emergency call. Kyle Fire Department has a zero tolerance policy on violating the seat belt use policy.
. Full protective clothing, with the exception of the helmet, shall be put on prior to entering the apparatus on emergency calls requiring full PPE.
PARKING NON-EMERGENCY
. Vehicles will park in the best position for personnel safety and to allow the public to be served. This may mean parking so traffic flow can be continued.
EMERGENCY PARKING
. Apparatus will be parked on scene with all emergency lights on.
. Apparatus will be parked in the best possible position to provide safety for Fire Rescue personnel, blocking street to prevent personnel from being hit by vehicles.
Kyle Fire Department Page 2 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-08 Emergency Driving
PASSING
. Fire vehicles should not pass each other under emergency conditions. If this is unavoidable, the pass should be conducted by radio communications.
DRIVING
. The fire ground is dangerous. Bystanders engrossed in the fire may step in front or behind emergency vehicles. Fire fighters may do the same thing while preoccupied with their duties and nervous excitement. Drivers must use extreme caution and alertness utilizing a safe speed for the conditions encountered. Drivers must react to the unexpected, be prepared to stop and resist the tendency to drive hastily or unsafe.
. Returning to the station, do not exceed the speed limit at any time when not running code and obey all traffic laws.
. All drivers will have a minimum Class B Exempt to operate air brake equipped district owned vehicles.
. No POV responding to any emergency will exceed the posted speed limit. Personal vehicles shall not have any emergency lights and sirens installed.
. When a vehicle is backing, overheads will be on and a spotter will guide when available.
. Extreme caution will be used when driving Code 3 through any active school zone. School zone speed limits shall be strictly observed. Emergency lights will remain on through the school zone, but siren will be turned off.
. Regardless of operating Code, all vehicles will come to a complete stop when approaching a school bus showing flashing red lights and will not proceed until signaled to do so by the bus driver. Lights and sirens shall be turned off until the driver signals.
. All local, county, and state laws will be observed when driving any vehicle at any Code.
Kyle Fire Department Page 3 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-08 Emergency Driving
TRAINING • Any member that wants to drive department vehicles must be checked out and approved in accordance with the SOP. • Operators must have passed a department approved Emergency Vehicle Operators Course to be approved to drive Code 3. • Operators may be approved for Code 1 only or Code 1 and Code 3 driving. • New equipment: o Members who are currently qualified to drive Code 3 on similar type vehicles will accomplish transition training on new apparatus as determined by the field officers. • New operators:
o Driver training for new department members may start after they are issued their equipment.
o Training is to be conducted by equipment type (brush trucks and similar vehicles are one type; engines, tankers and rescues are a separate type) and by response type, Code one (1) or three (3).
o Volunteer members on probation will be approved Code 1 only. o Each new operator shall obtain a driving check off sheet for each type of equipment. The driving check off sheet will be signed by the trainer who must be Code three (3) qualified on that specific apparatus.
• Once a trainee is signed off for Code one (1) driving, they may respond in that specific apparatus Code one (1) only. All other vehicles of the same type still require a Truck Operations Check Off sheet sign off. After completing Code three (3) driving training, and off probation, they are allowed to respond Code three (3) in any apparatus of any type they have been checked off on by a field officer from the applicable battalion. • The same procedure applies to the larger type vehicles except that the engines REQUIRE Driver/Operator Training. When the member has completed Code three (3) qualifications on the larger type vehicles they are permitted to respond Code three (3) in any vehicle that you have completed training on.
Kyle Fire Department Page 4 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-08 Emergency Driving
• The training for driving apparatus is divided into two distinct categories, Code 1 and Code 3 driving as specified in the following requirements. Members on probation will be approved for Code 1 only. o Code 1: . The new driver shall possess the appropriate driver’s license for the type of apparatus. . The new driver shall demonstrate knowledge and competency with all aspects of the operation of the vehicle and its equipment. . The new driver shall accomplish a minimum of one hour of supervised driving over varied courses and conditions. . Additional time of supervised driving may be necessary until the instructor is confident that the new driver demonstrates an acceptable level of proficiency in that vehicle. o Code 3: . The new driver shall be qualified for Code 1 driving. . Upgrade from Code 1 to Code 3 will be by vehicle type. . For example: A Code 3 qualification on a brush truck is not a Code 3 qualification on a tanker. . The new driver shall complete a department approved Emergency Vehicle Operators Course. . The new driver shall accomplish a minimum of one additional hour of supervised driving and demonstrate use of Code 3 controls to a qualified driver. . The new driver shall pass with a score of 100% an exam covering Code 3 operations. • At completion of driver’s training, the new driver shall present their completed Driving Check-off Sheet to the designated departmental officer
Kyle Fire Department Page 5 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-09 Vehicle Accident Review Board
PURPOSE
Kyle Fire Department believes that most accidents are avoidable and can be prevented by utilizing defensive driving techniques that are taught for basic automobile licensure.
POLICY
A. Any accident: 1. A Vehicle Accident Review Board (VARB) shall review all accidents involving Kyle Fire Department apparatus that meet the following criteria: a. Resulting in damage exceeding $500.00 to Kyle Fire Department or any citizens’ property. b. Any accident resulting in law enforcement investigation that results in the Kyle Fire Department member being found responsible.
B. The VARB shall consist of the following personnel: 1. One HCESD #5 Board Member – Designated Chair 2. The Fire Chief– Designated Vice Chair 3. One Battalion Chief 4. One Lieutenant 5. One Kyle Fire Department employee assigned by the Kyle Professional Firefighters Association
C. The Chair or Vice Chair shall conduct the meetings. The review board duties shall include the following: 1. Collect all information obtained from the police accident report, witness statements, drivers and other statements). 2. Question all known listed parties. 3. Discuss corrective measures to be taken. 4. Recommend to Fire Chief new Standard Operating Procedures – if deemed necessary by the Board. 5. Recommend to the Fire Chief or Battalion Chief disciplinary measures to be taken. 6. Decisions of the VARB shall be established by majority vote.
Kyle Fire Department Page 1 of 3
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-09 Vehicle Accident Review Board
D. After all information about the incident has been presented to the VARB, members shall vote to determine if the accident was Preventable or Non-Preventable.
E. Non-Preventable: Incidents involving no violations of Departmental SOP when the incident was beyond the control of the operator.
F. Preventable: Preventable incidents shall be classified as follows: 1. Preventable Class I: Incidents involving gross or willful violations of Departmental SOPs. 2. Preventable Class II: incidents involving minor violations of Departmental SOPs. 3. Preventable Class III: Incidents involving no violations of Departmental SOPs, however, the incident could have been avoided with due care of the apparatus operator. If the VARB determines the accident to be preventable, they shall determine the severity.
G. A point system shall be assigned to the Preventable Class of incidents as follows: 1. Preventable Class I – Six (6) points. 2. Preventable Class II – Three (3) points. 3. Preventable Class III – One (1) point.
H. An employee/member who accumulates six (6) or more points in a three (3) month period and/or a Preventable Class I incident shall be subject to disciplinary action. An employee/member who accumulates twelve (12) or more points in an eighteen (18) month period shall be subject to disciplinary action up to and/or including dismissal.
I. Disciplinary action may include but not be limited to loss of driving privileges, suspension or dismissal. The VARB may recommend that the operator attend and pass an approved Emergency Vehicle Operators (EVOC) course in order to regain driving privileges.
J. The Chair or Vice Chair shall submit to the responsible Fire Chief or Battalion Chief, report of the findings of the VARB in each case. The VARB as a group shall make recommendation in this report as to any disciplinary action to the administered.
Kyle Fire Department Page 2 of 3
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-09 Vehicle Accident Review Board
K. The VARB report and documentation of the actions taken shall be placed in the operator’s personnel file. The Fire Chief or Battalion Chief is responsible for administering any discipline that is deemed necessary to correct the situation.
L. A member may appeal the finding of the VARB to the HCESD #5 Board of Directors. The procedure shall be as follows: 1. A letter appealing the findings of the VARB shall be submitted to the HCESD #6 Board of Directors no later than five (5) working days after the decision of the VARB is presented to the member or employee. 2. The HCESD #5 Board of Directors shall place the letter on the agenda of the next regularly scheduled Board Meeting and have fourteen days to review the findings. The Board of Directors shall then notify the member and the VARB Committee of its decision. The HCESD #5 Board of Directors may concur with the VARB findings, veto the findings, or make a ruling other than that of the VARB. 3. While the appeal is pending, the member shall abide by any restrictions that may have been placed upon him/her by the VARB and the Fire Chief or Battalion Chief. 4. The ruling of the HCESD #5 Board of Directors shall be final.
Kyle Fire Department Page 3 of 3
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-10 Personally Owned Vehicles
PURPOSE
This procedure identifies the requirements of the use of Personally Owned Vehicles (POV’s).
POLICY
Taking a POV to an emergency scene is highly discouraged due to the lack of life safety and medical equipment available.
• NO POV shall respond to any incident unless the following conditions are met: o The incident is ‘immediately’ between your residence and the station and you will have to drive through/past it to reach the station and you are a non-probationary member with a radio; and/or . The Incident Commander requests you take a POV to the scene; and/or, . You are a witness to an incident occurring and the law requires you to remain on scene.
Kyle Fire Department Page 1 of 1
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-11 Seat Belt Usage
PURPOSE
NFPA 1500 section 6.2.5: “drivers shall not move fire apparatus until all persons on the vehicle are seated and secured with seat belts.”
NFPA 1500 section 6.3.2: “seat belts shall not be released or loosened for any purpose while the vehicle is in motion.”
POLICY
The following procedure will be followed: • It is mandatory that all department personnel use the seat belt installed by the manufacturer properly and securely fastened when operating or riding in any vehicle so equipped while responding to any call. • Damaged, malfunctioning, or inoperable seat belts shall immediately be reported to the immediate supervisor and prompt action taken to repair or replace the identified equipment. • No person shall operate a department vehicle in which the seat belt in the driver’s position is inoperable. • No person shall stand in the cab to don personal protective equipment (PPE) while the vehicle is in motion. • The driver shall not move any vehicle until all personnel are properly seat belted. • When responding to emergency incidents, all personnel are required to have their appropriate PPE donned prior to entering/boarding the apparatus. This does not include SCBA. EXCEPTION – vehicle drivers and drivers of sedan/SUV type vehicles shall wear the PPE that is appropriate for the response and the safe operation of their vehicle. • If an alarm is received while the apparatus is in-service on a non emergency role and personnel are not in PPE, the driver will stop the apparatus, in a safe location, personnel will put on PPE and then proceed. At no time shall any personnel unbuckle or loosen their seat belt to don PPE while the vehicle is in motion.
Kyle Fire Department Page 1 of 1
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-12 Emergency Response
PURPOSE
The purpose of this section is to set basic guidelines for emergency vehicle response.
POLICY
GENERAL GUIDELINES
• Responding crews should call for additional units as needed to satisfy equipment or manpower needs.
• If good judgment indicates that additional resources will most likely be needed, the calling unit need not wait until they arrive on scene to request additional units.
• Regardless of the response code being run, all drivers are admonished to practice safe driving techniques.
The following response assignments are formulated so personnel will know and understand the standard procedures for the efficient response of units in emergency and non-emergency situations.
Call Type Response Emergency Medical Alpha and Bravo Closest Engine – Code 1 Emergency Medical Charlie and Up Closest Engine – Code 3 (Code 1 for responses to stage for law enforcement) Motor Vehicle Accident Minimum 2 Engines Motor Vehicle Accident with Extrication Minimum 2 Engines Vehicle Fire Minimum 2 Engines Wildland Fire (Initial Response) Minimum 2 Closest Brush Trucks, 1 Engine Wildland Fire (Upgraded Response, Red Flag) Full Response, All Brush Trucks, 1 Tender, Closest Engine for structure protection Residential Fire Alarm Closest Engine – Code 1 (may upgrade with additional information) Commercial Fire Alarm Closest Engine – Code 3, Second Engine – Code 1 Structure Fire Full Response – All stations Unknown Fire Closest Brush Truck – Code 1 Kyle Fire Department Page 1 of 2
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-12 Emergency Response
Controlled Burn, Burn Ban Violation Closest Brush Truck – Code 1 (Code 3 under burn ban or red flag days) Rescues Closest equipped apparatus for the call type, (other resources as required) Mutual Aid As requested, Battalion Chief (see Mutual Aid Section)
Minimum Staffing Levels By Apparatus
Engines – 2 Brush Trucks – 2 for regular alarms, 1 for non-priority calls (wash downs) Tenders – 1
Considerations:
• The overall effect of apparatus movement on the in-district coverage should be considered. All apparatus that is, or may be, needed should be responded to an incident. That being said, it is best not to strip any one area of the district of its response resources, especially during high danger times. • Personnel and apparatus may be asked to “move up” to cover certain areas if all or nearly all of the resources of that area are engaged in an incident.
Kyle Fire Department Page 2 of 2
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-13 Mutual Aid
PURPOSE
This policy will provide the Department guidelines to follow for the response and staffing of stations in the event of an automatic aid or mutual aid request from Kyle Fire Department stations. For the purpose of this policy, the following terminology will be used: • Mutual Aid is initiated by a department under a prearranged agreement. It is intended to supplement a district's fire protection when that district has committed all of its fire resources to one or more emergencies and requires additional personnel and equipment to handle that or additional incident(s). • Automatic aid agreement is set in place to automatically dispatch (without requesting) pre- established resources into a designated response area for certain types of emergency responses.
POLICY
Requesting Mutual Aid:
Anytime fire department personnel see a need for mutual aid, they should IMMEDIATELY request it. Tell the Communication Center to Dispatch what specific type of unit(s) you need and from what agency. It is preferred that the "closest unit" be requested. Some examples of when Mutual Aid may be needed are: (additional staff is needed, size or hazard of the emergency, water supply need, specialized unit (Ladder Truck), etc. If a Battalion Chief is available, it is preferred the BC makes the request but if not readily available, an experienced firefighter or Officer should not hesitate to make the request! DO NOT DELAY or hesitate in seeking additional assistance.
Providing Mutual Aid:
If another agency requests mutual aid, the closest staffed requested unit at the time of dispatch shall respond to that request, along with the Battalion Chief or Fire Chief. In the instance that manpower is not available due to emergency calls or other situations, the on duty officer will notify the Communication Center to pass the information on to the requesting agency. Mutual Aid apparatus will be staffed with the following minimum manpower on mutual aid calls:
Kyle Fire Department Page 1 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-13 Mutual Aid
Engine – Minimum of 2 personnel
Brush Truck – Minimum of 2 personnel
Tender – Minimum of 1 personnel
Manpower only unit - Minimum of 2 personnel
When career firefighters respond out of the district for mutual aid, the volunteer staff will supplement the remaining career staff at various stations to maintain the readiness of the organization to respond to local emergencies.
Hays County Fire Task Forces
The following guidelines are for the creation and use of Tasks Forces to improve the response to designated fire incidents.
WILDLAND FIRES
Wildland Task Force 1 (North) • Brush – North Hays • Brush – Buda • Brush – Kyle • Brush – Wimberley • Tender – North Hays • Tender – Chisholm Trail • Medic – SM/HC EMS
Wildland Task Force 2 (South) • Brush – South Hays • Brush - San Marcos • Brush – Kyle • Brush – Wimberley • Tender – South Hays • Tender – Wimberley • Medic – SM/HC EMS
Kyle Fire Department Page 2 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-13 Mutual Aid
Wildland Task Force 3 (County Wide) • Brush – South Hays • Brush - San Marcos • Brush – Kyle • Brush – Wimberley • Brush – Buda • Brush – North Hays • Tender – South Hays • Tender – Chisholm Trail • Medic – SM/HC EMS • EMS Supervisor • Fire/EMS Communications Supervisor (Responds to Dispatch) • CRC – (Responds to Dispatch) • CERT • PIO
Activation Procedures
• Identify IC and location of Command Post • Size-up, address or demographic location, fire size and activity, direction of spread, structures threatened, fuels, etc. • Request which Task Force is needed; Wildland Task Force 1,2 or 3 • Have all units respond and operate on FireCom 1 or VHF VCOM 21 • Have a command vehicle patch FireCom 1 and VHF VCOM 21 • Identify Staging location
Considerations • Appoint an Incident Safety Officer, (ISO) • Appoint an Accountability Tech • Appoint a Staging Officer • Appoint an Operations Chief • Consulting the EMC about possibly standing up the EOC, if multiple incidents are occurring with the county • Activate the Hays County, Type 3, Incident Management Team, (IMT)
STRUCTURE FIRES
Structure Fire Task Force 1 (North) • Engine – North Hays • Engine – Buda • Engine – Kyle • Engine – Wimberley • Tender – Chisholm Trail • Tender – North Hays • Medic – SM/HC EMS
Kyle Fire Department Page 3 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-13 Mutual Aid
Structure Fire Task Force 2 (South) • Engine – San Marcos • Engine – South Hays • Engine – Kyle • Engine – Wimberley • Tender – Kyle • Tender – Chisholm Trail • Medic – SM/HC EMS
Structure Fire Task Force 3 (County Wide) • Engine – San Marcos • Truck – San Marcos • Engine – South Hays • Engine – Kyle • Engine – Wimberley • Engine – Buda • Engine – North Hays • Tender – North Hays • Tender – Chisholm Trail • Medic – SM/HC EMS • EMS Supervisor • Fire/EMS Communications Supervisor (Responds to Dispatch) • CRC – (Responds to Dispatch) • CERT • PIO
Activation Procedures
• Identify IC and location of Command Post • Size-up, address or demographic location, Commercial or Residential, building construction type and/or size, number of buildings, exposures, etc. • Request which Task Force is needed; Structure Task Force 1,2 or 3 • Have all units respond and operate on FireCom 1 or VHF VCOM 21 • Have a command vehicle patch FireCom 1 and VHF VCOM 21 • Designate Hydrant Area or Water Shuttle Operations with primary hydrant location. • Identify Staging location
Considerations • Appoint an Incident Safety Officer, (ISO) • Appoint an Accountability Tech • Appoint a Staging Officer • Appoint an Operations Chief • Consulting the EMC about possibly standing up the EOC, if multiple incidents are occurring with the county • Activate the Hays County, Type 3, Incident Management Team, (IMT)
Kyle Fire Department Page 4 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-13 Mutual Aid
WATER SUPPLY OPERATIONS
Tender Task Force • Tender – South Hays • Tender – North Hays • Tender – Buda • Tender – Kyle • Tender – Wimberley • Tender – Chisholm Trail • Engine – San Marcos • Engine – San Marcos
MINIMUM STAFFING Listed below are the minimum personnel staffing requirements per engine type. If you do not have minimum staffing available, notify dispatch to inform the Incident Commander, (IC) and to contact another agency or mutual aid.
Type 1 – 3 personnel Type 3 – 3 personnel Type 6 – 2 personnel Tender – 1 personnel
Kyle Fire Department Page 5 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-14 Radio Communications
PURPOSE
The purpose of this procedure is to define the acceptable use of proper radio communications. • It shall be the policy of the department for all personnel to utilize radio terminology, defined, any time departmental radio communication equipment is used..
POLICY
General Radio Procedures • All language used must be clear, brief and concise. • The use of slang, "Ten Codes", and local expressions must be avoided as they may not be understood by other persons on radio. • Messages must be definite, comprehensive and distinctly spoken. Transmit at moderate speed, issuing normal conversational tones. • Speak steadily at medium speed. DO NOT HURRY. • Shouting and loud talking distorts the sound. • Try to eliminate transmitting while the vehicle's siren or air horn is being operated. • ROLL UP WINDOWS. • Do not use un-needed radio traffic. Radio traffic shall be utilized for emergency situations only. Radio traffic that should be avoided includes: checking in and out of stations, checking in district, etc.
Radio Communications:
• Always allow a few seconds before transmitting any message. These few seconds should be used to: o Determine that frequency is not busy o Organize your thoughts so as to use the least amount of air time possible... • Insure that the transmit switch is depressed firmly before speaking and held firmly until finished with your message.
• The main dispatch center will be referred to as Hays County. o If Hays County does not answer you the first time, wait a couple seconds and try Hays County again. o If Hays County does not answer the 2nd time wait a couple seconds and relay your message out across the radio. o If need be call Hays County on the telephone (512) 393-7896
Kyle Fire Department Page 1 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-14 Radio Communications
o If you need immediate attention from Hays County due to an emergency situation use the word “EMERGENCY TRAFFIC”. (Hays County from Engine 21 Emergency Traffic)
• The Radio is a lifeline, and for people who put their lives on the line every day, reliable communication is vital everywhere, every time.
Terminology
The use of standard words and phrases contribute significantly to the conservation of airtime. They are short, easily understood, and convey concise meaningful information. Use the words and phrases as stated. Do not abbreviate or ad-lib, and when communicating with outside agencies use the standard phraseology, when applicable.
TERM MEANING COMMAND Assign to person in charge at any incident. REPEAT YOUR MESSAGE Used when radio message is broken or garbled. LOUD & CLEAR Used to acknowledge clear radio transmission STANDBY Used when necessary for radio caller to stop and wait. RECEIVED Used to acknowledge (I understand). Do not use the word ‘CLEAR’ NEGATIVE Used to signal “NO”. OUT OF SERVICE Used to report status. Unable to respond to an emergency call. FILL-IN Used when a unit is relocating to cover an empty station AVAILABLE Used to report status. Able to respond to an emergency call. STAGED AT______Unit is standing by at a designated location. PUBLIC SERVICE______Use to inform unit of need to telephone. Give name and AT #______telephone #. EN ROUTE TO: “NAME” Used to inform and confirm Address/Building response to the correct building name and /or address. “WORKING FIRE” Indicates a situation which will require the commitment of all responding companies. “BENCH MARKS” Broadcast by Command only. “Evacuate Building” The announcement of a change to a defensive mode will be made as “Emergency Traffic” and the benchmark will be transmitted and noted within the dispatch record. The evacuation signal of three (3) long air horn blasts will accompany the Evacuate Building command. Terminating Used by the last unit to leave an incident. It signifies to Incident/Terminating ARP and other companies, there are no units remaining on Command scene and shall be noted within the dispatch record. ALL CLEAR Benchmark declaring completion of the Primary Search. Kyle Fire Department Page 2 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-14 Radio Communications
AVAILABLE Term used to clear apparatus from an incident BRUSH TRUCK A light, mobile vehicle, having limited pumping and water capacity – used for off-road operations. CLEAR TEXT The use of plain English in radio transmission. No “ten codes” or agency specific codes or term uses when Clear Text. CODE 1 Response with no lights or siren. CODE 3 Response using lights and sirens. COLD ZONE Area where the Command Post (CP) and support functions that are necessary to control the incident are located. This is also referred to as the Clean Zone. COMMAND POST (CP) That location at which primary command functions are executed. The Command Post is usually located with the Incident Base. COMMANDER (BY FUNCTION) Supervises and coordinates the resources assigned to staging area, resource area, rehab area, etc. COMPLETE – PRIMARY – First search during a working fire. This is during the initial SEARCH attack. COMPLETE – SECONDARY – 2ndSearch that is done after the fire is under control. SEARCH DISPATCH A facility from which resources are directly assigned to an incident. DISREGARD or CANCEL Order given to incoming equipment at means that they may return to a non-emergency status. EMERGENCY TRAFFIC This statement is made when everyone needs to clear the channel for a communication that is of the utmost importance. When this is heard you must hold all radio traffic until the emergency is resolved. This is not a MAYDAY call. ENGINE A ground vehicle providing specified levels of pumping,, water, hose capacity, and personnel. ESTIMATED TIME OF Estimated time of arrival per unit or agency. ARRIVAL ( ETA) HAZARDOUS LOCATION A person on the scene has some form of communicable disease and/or domestic violence and/or weapons on scene, etc. HAZARD ZONE The area of maximum hazard. For a structure fire, the hazard zone is the structure itself, the collapse perimeter, and any area exposed to the fire or products of combustion. Access to the hazard zone shall be restricted to essential personnel who are wearing equipment suitable for the hazards, which may be encountered. Company integrity is required within the hazard zone. HAZ-MAT Hazardous material HOT ZONE Area immediately surrounding a dangerous goods incident, which extends far enough to prevent adverse effect from released dangerous goods to personnel outside the zone. This zone is also referred to as exclusion zone or restricted Kyle Fire Department Page 3 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-14 Radio Communications
zone. INCIDENT COMMANDER (IC) The individual responsible for the management of all incident operations. LAY A LINE Pull hose off of the apparatus, usually refers to establishing a water supply line from a fire hydrant to the attacking company. J.P. JUSTICE OF PEACE MEDIC (MICU) A ground vehicle providing patient transport capability, specified equipment capability, and personnel (basic life support ambulance or advanced life support ambulance, etc.) MEDICAL CONTROL Organization that provides medical control for advanced life support care. MUTUAL AID Established plan of assistance with surrounding departments. MVA Motor vehicle accident. OFFENSE TO DEFENSE All personnel must be informed of the change in strategic Operating Mode and evacuated form the interior before the application of exterior fire streams. ON SCENE Used to check out on the location of an incident. (OUT –OF- SERVICE) Resources assigned to an incident but unable to respond for RESOURCES mechanical, rest, or personnel reasons. PERSONNEL Benchmark requiring a Roll Call of personnel operating in ACCOUNTABILITY REPORT the Hazard Zone. (PAR)
QUICK ATTACK To make an initial attack on a fire with existing resources. QUINT or Ladder A ground vehicle providing an aerial ladder 55 foot or greater, a main fire pump, supply hose, ground ladders, and water. Quint companies may function as either a Ladder Company or an Engine Company. . REDUCE CODE AND Continue on code 1 to the incident. CONTINUE RESCUE A ground vehicle providing specified rescue equipment, capability and personnel. REHABILITATION (REHAB) That function and location that includes medical evaluation and treatment, food and fluid replenishment, and relief from extreme climatic conditions for emergency personnel. Rehab operators are established according to the circumstances of the incident. RIT TEAM Two in, two out. Two man team sole responsibility for rescue of firefighter personnel accountable to Incident Commander. SAFETY OFFICER Member of the Command Staff responsible for monitoring and assessing safety hazards, unsafe situations, and developing measures for ensuring personnel safety. SECTOR That organizational level having functional responsibility for primary segments of incident operations such as Kyle Fire Department Page 4 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-14 Radio Communications
Geographical Area, Operations, Logistics, and Finance/Administration. The Section level is organizationally between Branch and Incident Commander. SIZEUP Brief description of an incident, given when a fire apparatus first arrives on a scene. SPECIALTY TEAM A grouping of resources with either an exterior geographic or functional assignment. STAGING Used for large, complex, or lengthy operations. Additional resources are staged together in a specific location under a Staging Officer. STAGING AREA That location where individual personnel and equipment are assigned on an immediately available basis. UNAVAILABLE Apparatus that is already on assignment or out of service. UNDER CONTROL Signals the forward progress of the fire has been stopped and incident has been stabilized. VENTILATE To open a structure in such a way that heat and smoke can be removed. WARM ZONE Area where personnel and equipment decontamination and hot zone support take place. It includes control points for the access corridor and thus assists in reducing the spread of contamination. Also referred to as the decontamination, contamination reduction, or limited access zone.
EXAMPLES OF TERMINOLOGY USE
1. ENROUTE - This term denotes that a piece of apparatus is going to a certain location on an emergency response.
Ex: Engine 21 ENROUTE to Rebel Drive.
2. ON SCENE - Term used to check out on the location of an incident or hospital. This is a part of our standard checkout sequence. (Address, hydrant, location)
On Scene sequence goes like this: 1. Apparatus I.D. (apparatus then number, Ex. Engine 22) 2. On Scene 3. Address 4. Description 5. Conditions 6. Action taking if applicable
Ex: Engine 22 is On Scene - 105 Aspen Drive - One-story brick residential structure - Nothing showing (fire call)
Kyle Fire Department Page 5 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-14 Radio Communications
4. AVAILABLE - Term used to clear apparatus from an incident. AVAILABLE sequence: 1. Apparatus I.D. 2. AVAILABLE 3. From what location Ex: Engine 21 is AVAILABLE from 200 Center Street.
5. EMERGENCY TRAFFIC - whoever broadcasts this message, owns the air.
Emergency Traffic sequence: 1. I.D. (Apparatus, Command, Person) 2. Emergency traffic 3. State message
ALL UNITS HOLD MESSAGES FOR EMERGENCY BROADCAST
6. ALL CLEAR - Term used at the end of the primary search. All clear is broadcast to all units. Primary search determines that there are no victims and a safe attack can be made.
Ex: Command from Interior - Primary search complete, ALL CLEAR Ex: Command to all units: ALL CLEAR on primary search
7. ICS setup dictates that LOCATION is COMMAND.
Ex: Bluebird COMMAND
Always set up command and terminate command. Command is passed face-to-face in most instances.
Kyle Fire Department Page 6 of 6
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-15 Equipment Issued to Members
PURPOSE
The Department will supply Active members with personal protective equipment (PPE), based on the firefighters role in the department, in order to provide for personal safety in a variety of emergency situations.
Equipment may include but is not limited to: structural PPE, Wild land PPE, uniform, hand held radio, map book, department decal, and a copy of SOP’s, SOG’s, as well as a copy of the department handbook.
POLICY
• Each member will be responsible for the proper care of any equipment issued to them and may be asked to pay for repairs or replacement that is a result of negligence on their part.
• Any damaged equipment will be turned in before a replacement is issued
• Any lost equipment will be reported through the proper chain of command
• Any member losing active status will return all department equipment
• Any equipment not returned will be billed to the member at the current market value. If member does not reimburse ESD#5 for equipment within 60 days, the equipment will be considered stolen and criminal charges filed.
Equipment will be dispersed in accordance with firefighters’ role as follows:
A. Volunteer (after completion of academy) and Career Firefighters
a. Structural PPE
b. Wildland PPE
c. Uniform
d. SOP, SOP, handbook
e. Black accountability tags
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-15 Equipment Issued to Members
B. Support Only Volunteers
a. Wildland Helmet
b. Safety gloves
c. SOP, SOG, handbook
d. Uniform
e. Yellow accountability tags
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
PURPOSE
The purpose of this procedure is to define the acceptable use and cleaning of Personal Protective Equipment for Kyle Fire Department.
POLICY
PROTECTIVE CLOTHING
Protective clothing includes all of the following:
• Helmet with face shield • Hood • Coat with liner • Pants with liner • Suspenders • Boots • Personal Alert Device (PASS) • SCBA’s • Gloves
ALL EQUIPMENT SHALL MEET OR EXCEED NFPA OR TEXAS COMMISSION ON FIRE PROTECTION STANDARDS AND BE OF DEPARTMENT ISSUE.
a. Helmets will be worn on the fireground at all times. Firefighting Companies at all vehicle accidents will wear their helmets at all times except when Command deems it not necessary. Helmets will be taken off during REHAB if weather permits. Shields will be worn down during the use of any extrication equipment and people in the area should also have their shields down. Shields should be up during haz-mat incidents or any incident where a contaminated atmosphere exists.
b. Hoods shall be worn on the fireground at all times, as conditions warrant. The coat should come up over the flap of the hood to protect the neck area. The ring of the hood around the face should fit over the rim of the face mask of the SCBA’s. The hood may be taken off during REHAB. It is the responsibility of all fire fighters to check one another out before entering a hazardous area.
c. The bunker coat will be worn at all times during firefighting and rescue activities. Bunker coats should be taken off during REHAB if weather permits. Though some tools are necessary to be carried in the pockets, tools should not be of the weight that would Kyle Fire Department Page 1 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
excessively tire the fire fighter. Also pockets should not bulge excessively to restrict the fire fighter’s movement. All closures must be secured with collar up to be fully bunkered out. Bunker coats will not be worn during water rescue. Thumbs should be in their proper place in the sleeves so that exposure between glove and sleeve is nonexistent.
d. Bunker pants will be worn at all firefighting and rescue activities. Pants can be dropped during REHAB to help cool. Pockets on bunker pants have the same restrictions as do bunker coats. One exception is the Fire Engineer, but it is recommended that pants and boots be put on after arrival. Exception 2, no bunker pants will be worn on water rescues.
e. Suspenders shall be kept in good repair and adjusted so that pants are kept from dragging the ground. Their elasticity should be kept so there is give during work activities.
f. Fire boots will be worn on all fire runs and rescues. The exception is the Fire Engineer, who may wear his regular duty boots so that proper engine safety can be maintained. But it is recommended that Fire Engineers put their boots and pants on after arrival so that they could replace someone who is tired or to make a quick rescue.
g. SCBA’s will be worn by all personnel inside a deemed hot zone. The air will be tested before any air packs will be allowed to be taken off after a fire or during a haz-mat incident or a confined or trench rescue. Once air qualifications have been met, it will be at the discretion of the Command. There is a two-bottle limit on SCBA’s before REHAB.
h. Gloves will be worn at all times during firefighting activities and rescues. Gloves will be worn during overhaul and salvage activities. They should be taken off during REHAB. The glove should come up over the sleeve of the bunker coat so that no space or gap is exposed. It should be of good repair with no puncture holes found.
i. Command may use discretion to regulate the use of protective clothing in those situations where exceptions to the above policy appear necessary. j. ALL EQUIPMENT MUST BE KEPT CLEAN AND OF GOOD REPAIR. ANY MALFUNCTION, ANY DEBRIS THAT WILL NOT COME OFF THE EQUIPMENT, ANY RIP OR TEAR, ANY SCRATCHED-UP FACE SHIELD, ETC., MUST BE REPORTED IMMEDIATELY SO THAT REPAIRS CAN BE MADE. LOSS OF EQUIPMENT MUST BE REPLACED IMMEDIATELY. ALL REFLECTIVE STRIPPING MUST BE CLEAN AND INTACT. IT IS THE FIRE FIGHTER’S RESPONSIBILITY TO KEEP HIS EQUIPMENT CLEAN AND IT IS THE OFFICER’S RESPONSIBILITY TO CHECK THE EQUIPMENT OF
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
ALL HIS MEMBERS AFTER MAJOR FIRES OR ONCE A MONTH IF NO SUCH FIRES HAVE OCCURRED.
PURPOSE: This procedure describes the Department’s protective clothing program that addresses the selection, care, and maintenance of Department structural fire fighting protective ensemble elements.
GENERAL: The Department’s protective clothing program has the goal of providing structural fire fighting protective ensembles and ensemble elements that are suitable and appropriate to adequately protect members as they perform structural fire fighting duties. Each member shall be responsible for ensuring that his Department issued protective ensemble is maintained in a safe, usable condition to provide its intended protection to the wearer. This program provides for removing from use defective protective ensembles that could cause or contribute to user injury, illness, or death. It also provides for reconditioning, repairing, or retiring, these defective protective ensembles.
SELECTION: The Department shall issue each member a protective ensemble consisting of a helmet, eye protection, hood, coat, gloves, pants, and boots. Career and Volunteer firefighting members shall be issued gear that provides the same protection. Each item shall be compliant with the edition of NFPA 1971 current in the year of purchase.
No member shall add any accessories to his Department issued protective ensemble unless the Department has written approval from the manufacturer of the element to which the accessory is attached.
No member shall wear any protective gear other than the Department issued items without specific written approval of the Fire Chief.
RECORDS:
The Department Quartermaster shall compile and maintain the following records for each ensemble element:
Person to whom the element is issued
(1) Date and condition when issued (2) Manufacturer and model name or design (3) Manufacturer’s identification number, lot number, or serial number (4) Month and year of manufacture (5) Date(s) and findings of advanced cleaning or decontamination (6) Date(s) of advanced cleaning or decontamination Kyle Fire Department Page 3 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
(7) Reason for advanced cleaning or decontamination and whom performed (8) Date(s) or repair(s), who performed it, and a brief description of repair(s) (9) Date of retirement (10) Date and method of disposal
When issuing new structural firefighting ensembles, the Department shall provide members with the instructions provided by the manufacturer on its care, use, and maintenance, including any warnings.
If the manufacturer’s instructions regarding the care or maintenance of their protective ensembles or elements differ from a specific requirement of this SOP, the manufacturer’s instructions shall be followed for that requirement.
The Department shall retain a reference copy of the manufacturer’s instructions regarding the care, use, and maintenance of their protective ensembles or elements.
Each individual member will be issued a notebook which will have each piece of ppe listed with a place to record routine cleanings and inspections as well as advanced inspections and cleanings.
INSPECTIONS:
ROUTINE INSPECTION
Each individual member shall conduct a routine inspection of their personal ensemble or ensemble elements after each use. This will include each time the element(s) is exposed, or suspected of having been exposed, to damage or contamination.
Coats and trousers shall be inspected for soiling or contamination from hazardous materials or biological agents. They shall also be checked for physical damage such as rips, tears, cuts, damaged/missing reflective trim.
Hoods shall be inspected for soiling or contamination, rips, tears, cuts, charring, burn holes, melting, and loss of face opening adjustment.
Helmets shall be inspected for soiling or contamination; physical damage to the shell such as cracks, crazing, dents, or abrasions; thermal damage to the shell such as bubbling, soft spots, warping, or discoloration; damage to the ear flaps such as rips, tears, cuts, charring, burn holes, or melting; damaged or missing components of the suspension and retention systems; damaged or missing components of the faceshield/goggle system; and damaged or missing reflective trim.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
Gloves shall be inspected for soiling or contamination, rips, cuts, tears, charring, burn holes, melting, inverted liner, shrinkage, and loss of elasticity.
Footwear shall be inspected for soiling or contamination, cuts, tears, punctures, charring, burn holes, melting, exposed/deformed steel toe, steel midsole, or shank, loss of water resistance, and closure system component damage and functionality.
ADVANCED INSPECTION:
Advanced inspections of all protective ensembles and ensemble elements shall be conducted a minimum of every 12 months, or whenever routine inspections indicated that a problem may exist. The advanced inspections shall be conducted by members of the Department who have received training in the inspection of structural firefighting protective clothing and equipment or by an outside agency certified in the same.
The findings of advanced inspections shall be documented on an inspection form.
Universal precautions shall be observed, as appropriate, when handling elements.
The advanced inspection shall include at least the inspections previously specified.
All layers of the garment elements shall be inspected for the following:
(1) Soiling
(2) Contamination from hazardous materials or biological agents
(3) Physical damage to all layers, such as
a. Rips, tears, cuts, and abrasions
b. Damaged/ missing hardware
c. Thermal damage such as charring, burn holes, melting, or discoloration of any layer
(4) Loss of moisture barrier integrity as indicated by
a. Rips, tears, cuts, and abrasions
b. Discoloration Kyle Fire Department Page 5 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
c. Thermal damage
(5) Evaluation of system fit and coat/ trouser overlap
(6) Loss of seam integrity; broken or missing stitches
(7) Material integrity: UV or chemical degradation, loss of liner material, shifting of liner material
(8) Wristlets: loss of elasticity, stretching, runs, cuts, burn holes
(9) Reflective trim integrity, attachment to garment, reflectivity, damage
(10) Label integrity and legibility
(11) Hook and loop functionality
(12) Liner attachment systems
(13) Closure system functionality
(14) Use on non-approved accessoried
Hoods should be inspected for the following:
(1) Soiling
(2) Contamination from hazardous materials or biological agents
(3) Physical damage, such as
a. Rips, tears, and cuts
b. Thermal damage such as charring, burn holes, and melting
(4) Shrinkage
(5) Loss of material elasticity; stretching out of shape
(6) Loss of seam integrity; broken or missing stitches
(7) Loss of face opening adjustment Kyle Fire Department Page 6 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
Helmets should be inspected for the following:
(1) Soiling
(2) Contamination from hazardous materials or biological agents
(3) Physical damage to shell such as
a. Cracks, dents, and abrasions
b. Thermal damage to the shell such as bubbling, soft spots, warping, or discoloration
(4) Physical damage to the ear flaps
a. Rips, tears, and cuts
b. Thermal damage such as charring, burn holes, or melting
(5) Damaged or missing components of the suspension and retention systems
(6) Suspension and retention system functionality
(7) Damaged or missing components of the faceshield/goggle system, including discoloration or scratches to the faceshield/goggle lens limiting visibility
(8) Faceshield/goggle system functionality
(9) Damage to the impact cap
(10) Damaged or missing reflective trim
(11) Use of non-approved accessories
Gloves should be inspected for the following:
(1) Soiling
(2) Contamination from hazardous materials or biological agents
(3) Physical damage, such as the following
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
a. Rips, tears, and cuts
b. Thermal damage such as charring, burn holes, and melting
c. Inverted liner
d. Loss of seam integrity; broken or missing stitches
(4) Shrinkage
(5) Loss of flexibility
(6) Loss of elasticity and shape in wristlets
(7) Use of non-approved accessories
Footwear should be inspected for the following:
(1) Soiling
(2) Contamination from hazardous materials or biological agents
(3) Physical damage such as
a. Cuts, tears, punctures, cracking, or splitting
b. Thermal damage such as charring, burn holes, and melting
c. Exposed/ deformed steel toe, steel midsole, and shank
d. Loss of steam integrity; delaminating, broken or missing stitches
(4) Loss of water resistance
(5) Closure system component damage and functionality
(6) Excessive tread wear
(7) Condition of lining, such as tears, excessive wear, or separation from outer layer
(8) Heel counter failure
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
CLEANING AND DECONTAMINATION
GENERAL:
Soiled or contaminated elements shall not be brought into the home, washed in home laundries, or washed in public laundries unless the public laundry has a dedicated business to handle firefighting protective clothing.
Commercial dry cleaning shall not be used as a means of cleaning or decontaminating ensembles and ensemble elements unless approved by the ensemble or element manufacturer.
When contract cleaning or decontamination is used, the contract cleaner shall demonstrate to the Department’s satisfaction, procedures for cleaning and decontamination that do not compromise the performance of ensembles and ensemble elements.
ROUTINE CLEANING:
The following process shall be used:
(1) When possible, initiate cleaning at the incident scene
(2) Brush off any debris
(3) Gently rinse off debris with a water hose
(4) If necessary, scrub gently with a soft bristle brush and rinse off again
(5) If necessary , spot clean utilizing a utility sink
(6) Inspect for soiling and contamination, and repeat process if necessary\
Should routine cleaning fail to render the element(s) sufficiently clean for service, the element(s) shall receive advanced cleaning.
ADVANCED CLEANING:
At least every six (6) months, elements that have been issued, used, and are soiled, shall receive advanced cleaning.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
The Department Quartermaster, who has received training in the cleaning of structural firefighting protective clothing and equipment, shall be responsible for performing or managing advanced cleaning.
The following process shall be used:
(1) Brush off any dry debris
(2) Clean following utility sink cleaning procedures or machine cleaning procedures, or utilize a qualified contract cleaner
(3) Inspect for soiling and contamination, and repeat process if necessary
SPECIALIZED CLEANING:
Elements that are contaminated with hazardous materials or biological agents shall receive specialized cleaning as necessary to remove the specific contaminants(s).
Elements that are known or suspected to be contaminated shall be isolated, tagged, and bagged. The contaminated elements shall be removed from service until they can receive specialized cleaning necessary to remove the specific contaminant(s).
The Department Quartermaster shall be responsible for performing or managing specialized cleaning.
Universal precautions shall be observed when handling elements known or suspected to be contaminated with hazardous materials or biological agents.
For elements that have been soiled with body fluids; the following process shall be used:
(4) Follow manufacturer’s instructions to determine the appropriate disinfectant to use.
(5) Clean following utility sink procedures, or machine cleaning procedures, or utilize a qualified contract cleaner.
(6) Inspect for effectiveness of cleaning and repeat process if necessary.
In all cases of known or suspected contamination, the contaminant shall be identified is possible, and the manufacturer shall be consulted for the appropriate decontamination agent and process. Kyle Fire Department Page 10 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
In the absence of detailed manufacturer’s instructions, the following process should be used:
(1) Utilize a qualified contract cleaner
(2) Inspect for contamination, and repeat process if necessary
CLEANING AND DECONTAMINATION PROCEDURES:
The Quartermaster shall be guided by the manufacturer’s label and user information that the manufacturer provided with the ensemble or element. Where the information is not available, the Quartermaster shall use the procedures in this section.
Chlorine bleach or chlorinated solvents shall not be used to clean or decontaminate garments.
Cleaning and decontamination solutions shall have a pH range of not less than 6.0 pH and not greater than 10.5 pH.
Heavy scrubbing or spraying with high velocity water jets, such as a power washer, shall not be used.
Protective ensembles and elements shall be cleaned and decontaminated separately from non-protective items. Where shells and liners are separable, those items shall only be cleaned and decontaminated with like items, including but not limited to, shells with shells and liners with liners.
The following procedures shall be used when cleaning in a utility sink:
(1) Do not overload the sink
(2) If necessary, pre-treat heavily soiled or spotted areas
(3) Fill the sink with water not to exceed 105 deg. F.
(4) Add cleaning solution or detergent
(5) Wear protective gloves and eye/face splash protection Kyle Fire Department Page 11 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
(6) Scrub gently using a soft bristle brush. Use extra care with moisture barrier assemblies
(7) Drain the water from the sink
(8) Refill the sink; agitate gently using gloved hand or stir stick
(9) Gently wring out garments and drain the water from the sink
(10) Repeat steps 7 and 8 until garment is thoroughly rinsed.
(11) Dry the elements
(12) Inspect and rewash if necessary
(13) Rinse out the sink
The following procedures shall be used for machine cleaning:
(1) Do not overload the machine
(2) If necessary, pre-treat heavily soiled or spotted areas
(3) Fasten all closures, including pocket closures, hook and loop, snaps, zippers, hooks and dees, and so forth.
(4) Turn garment inside out and place in mesh laundry bag.
(5) Set and start the machine cycle; use a water temperature setting not to exceed 105 deg. F.
(6) Add detergent (preferably liquid)
(7) Run one complete cycle, rinsing at least twice
(8) Dry the elements
(9) Inspect and rewash if necessary
(10) If the machine is also used to wash items other than protective ensemble elements, rinse out the machine by running it while empty through a complete cycle with 120 deg. F. water and detergent. Kyle Fire Department Page 12 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
(11) The Quartermaster shall be guided by the manufacturer’s label and user information that the manufacturer provided with the ensemble or element. Where the information is not available, the Quartermaster shall use the procedures in this section.
The following procedures shall be used for air-drying:
(1) Place the elements in the area with good ventilation
(2) Do not dry in direct sunlight
The following procedures shall be used for machine drying:
(1) Machine drying should only be used when the gear must be immediately reused.
(2) Do not overload the machine
(3) Fasten all closures, including pocket closures, hook and loop, snaps, zippers, hooks and dees, and so forth.
(4) Turn garment inside out and place in mesh laundry bag.
(5) If the dryer has a heat no heat option, use it.
(6) If heat must be used, basket temperature shall not exceed 105 deg. F.
(7) If heat is used, remove garments before they are completely dry.
Additional Procedures for Helmets:
The Quartermaster shall be guided by the manufacturer’s label and user information that the manufacturer provided with the ensemble or element. Where the information is not available, the Quartermaster shall use the procedures in this section.
Helmets shall not be machine cleaned or dried
Helmet shells, headbands, crown straps, ear covers, and suspension systems shall be cleaned in a utility sink using mild detergent and water.
The manufacturer shall be consulted if stronger cleaning agents are required. Kyle Fire Department Page 13 of 18
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
No solvents shall be used to clean or decontaminate faceshields or goggles. The manufacturer shall be consulted when more thorough cleaning is necessary.
Additional Procedures for Gloves:
The Quartermaster shall be guided by the manufacturer’s label and user information that the manufacturer provided with the ensemble or element. Where the information is not available, the Quartermaster shall use the procedures in this section.
Gloves shall be cleaned in a utility sink using mild detergent and water.
Gloves shall not be machine dried with heat.
Additional Procedures for Footwear:
The Quartermaster shall be guided by the manufacturer’s label and user information that the manufacturer provided with the ensemble or element. Where the information is not available, the Quartermaster shall use the procedures in this section.
Footwear shall not be machine cleaned or dried.
Footwear shall be cleaned in a utility sink using mild detergent, water, and a soft bristle brush.
The manufacturer shall be consulted if stronger cleaning agents are required.
Footwear shall be air dried in a well-ventilated area, away from direct sunlight.
Additional Procedures for Hoods:
The Quartermaster shall be guided by the manufacturer’s label and user information that the manufacturer provided with the ensemble or element. Where the information is not available, the Quartermaster shall use the procedures in this section.
Hoods shall be cleaned in accordance with the general provisions stated earlier.
Hoods shall be dried in accordance with the provisions stated earlier.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
REPAIR:
GARMENT AND HOOD REPAIR:
Since our department has no facilities or expertise for repair of protective garments, the Quartermaster shall determine, after consultation with the manufacturer, whether an item can be economically repaired and where to send the item for the necessary repair.
Garments and hoods shall be subjected to advanced cleaning, or specialized cleaning when necessary, prior to shipping them to anyone for repair.
If the garment or hood is damaged or contaminated to an extent that repair or restoration is not economically feasible, the Quartermaster shall retire the item and issue a new one in its place.
HELMET REPAIR:
The Department Quartermaster, after receiving training in the repair of helmet elements, shall be responsible for performing or managing specialized repairs.
Helmets shall be subjected to advanced cleaning, and specialized cleaning when necessary, before any repair work is undertaken.
All repairs and alterations to helmets shall be done in a manner and using materials that are approved by the manufacturer.
Where replacement of a helmet component is performed, the replacement component(s) shall be obtained from the helmet manufacturer or the manufacturer’s approved source.
If there is indication of a crack, dent, abrasion, bubbling, soft spot, discoloration or warping in the helmet shell, the manufacturer shall be contacted to determine serviceability.
The helmet manufacturer shall be contacted if the Quartermaster is unsure of the complexity of the repair, or whether a field repair can be accomplished without adversely affecting the integrity of the helmet.
Small scratches on the helmet shell shall be permitted to be removed by using mildly abrasive compounds recommended by the manufacturer.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
Helmet faceshield/goggle components that become cracked or badly scratched shall be replaced.
GLOVE AND FOOTWEAR REPAIR:
If the Quartermaster determines that gloves or footwear can be economically repaired, he may arrange for the repair to be done at a repair facility approved by the manufacturer. Otherwise, the item shall be retired and a new one issued in its place.
STORAGE:
Ensembles or ensemble elements shall not be stored in direct sunlight or exposed to direct sunlight while being worn.
Ensembles and ensemble elements shall be clean and dry before storage.
Ensemble and ensemble elements shall not be stored in airtight containers unless they are new and unissued.
Ensembles and ensemble elements shall not be stored at temperatures below -40 deg. F. or above 180 deg. F.
Ensembles and ensemble elements shall not be stored or transported in compartments or trunks with sharp objects, tools, or other equipment that could damage the ensembles or ensemble elements. If they must be transported or stored in these environments, the ensemble or elements shall be placed in a protective case or bag to prevent damage.
Soiled ensembles and ensemble elements shall not be stored inside living quarters or with personal belongings, or taken or transported within the passenger compartment of personal vehicles unless the ensembles or ensemble elements are placed in a protective case or bag to prevent cross-contamination.
Ensembles and ensemble elements shall not be stored in contact with hydraulic fluids, solvents, hydrocarbons, hydrocarbon vapors, or other contaminants.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
RETIREMENT, DISPOSITION, SPECIAL INCIDENT PROCEDURE:
RETIREMENT:
Structural firefighting ensembles and ensemble elements that are worn or damaged to the extent that the Quartermaster deems it not possible or cost effective to repair them shall be retired
Structural firefighting ensembles and ensemble elements that are contaminated to the extent that the Quartermaster deems it not possible or cost effective to decontaminate them shall be retired
Structural firefighting ensembles and ensemble elements that are no longer of use to the Department for emergency operations service but are not contaminated, defective, or damaged shall be retired
DISPOSITION:
Retired structural firefighting ensembles and ensemble elements shall be destroyed or disposed of in a manner assuring that they will not be used in any firefighting or emergency activities, including training.
Retired structural firefighting ensembles and ensemble elements as determined shall be permitted to be:
(1) Used for training that does not involve live fire provided that they are appropriately marked as such, or
(2) Utilize as determined by the Department.
SPECIAL INCIDENT PROCEDURE:
In the absence of directions from State or Federal agencies having jurisdiction to investigate firefighter injuries or fatalities, the following procedures shall apply to the handling and custody of ensembles and ensemble elements that are directly related to serious firefighter injuries and firefighter fatalities:
(a) All personal protective clothing and equipment utilized by the injured or deceased firefighter shall be immediately removed from service and preserved by the Quartermaster in a secure location at the Station. Access to the clothing and equipment shall be controlled and documented.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-16 Personal Protective Equipment
(b) All such clothing and equipment shall be non-destructively tagged and stored only in paper or cardboard containers to prevent further degradation or damage. Plastic or airtight containers shall not be used.
With the specific approval of the Fire Chief, the clothing and equipment may be available to qualified Department members or outside experts to determine the condition thereof.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-17 SCBA
PURPOSE
To ensure that all personnel are aware that issued equipment is intended for personal protection against hazards associated with the job; and, that personnel are aware that part of the personal protection scheme is responsible use of issued equipment. To initiate an inspection schedule of Self Contained Breathing Apparatus (SCBA) and Personal Alert Safety Systems (PASS) devices that ensures compliance with Texas State Law and provides for the safety of District/Department personnel.
POLICY
I. Background This organization has long practiced utilization of self contained breathing apparatus in atmospheres that MAY be hazardous to the health of personnel. Additionally, personnel have been expected to fully utilize all components of the personal protective equipment issued to them.
This policy clearly states that all personal protective equipment is to be utilized at any time there is question of hazard. Maintenance of equipment components and other use considerations may be addressed elsewhere in the District’s/Department’s Policies and Guidelines.
Texas Government Code 419.047 gives the Texas Commission on Fire Protection (TCFP) the authority to “enforce sections 419.041 (SCBA) and 419.042 (PASS)”. The Commission may adopt minimum standards consistent with those sections. In exercising this authority, the Commission has adopted Chapter 435: Firefighter Safety into its rules.
In Chapter 435, Section 3, TCFP requires fire departments to “ensure that an SCBA that is assigned to an individual user or in-service apparatus be inspected at the beginning of each duty period and where an SCBA is not assigned to an individual user or in-service apparatus for a duty period, the inspection shall be performed at least weekly, and shall include a check of the entire unit for deteriorated components, air tightness of cylinders and valves, gauge comparison, reducing valve and bypass valve operation, and check of the regulator, exhaust valve and low-air alarm. The inspection shall comply with the minimum standards of the National Fire Protection Association. The SCBA shall be clean and ready for service.” Fire departments are further required to “maintain and supply upon request by the Commission, records and reports documenting compliance with Commission requirements concerning self-contained breathing apparatus”. Kyle Fire Department Page 1 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-17 SCBA
Section 9 governs PASS devices. Fire departments are required to “ensure that the PASS device assigned to an individual user be inspected at the beginning of each duty period and before each use”. Each SCBA will receive an annual flow test from a certified facility.
II. Policy All personnel shall be trained in the proper use and maintenance of SCBA, PASS Devices and other articles of Personal Protective Equipment.
All personnel will use SCBA and PASS devices in all fire suppression activities and at any other time: a. When entering an area where a contaminated atmosphere exists; b. Where contaminated atmosphere may exist; or c. The atmosphere may become contaminated. The SCBA and PASS will be worn and used by all personnel in conjunction with other personal protective equipment as the situation dictates. Complete protective equipment will be utilized until the Officer in Charge has determined the atmosphere is safe and will remain safe to conduct operations.
All SCBA and PASS devices shall be inspected within the appropriate time period: a. Each SCBA assigned to an individual or in-service apparatus shall be inspected at the beginning of each shift. b. Each SCBA not assigned to an individual or in-service apparatus shall be inspected at least monthly.
The person performing the inspection shall immediately complete the inspection record form. Company officers shall be held accountable for ensuring that the inspections are done according to the following procedures and for timely completion of the inspection report.
The inspection records shall be collected and maintained in the Chief’s office, with deviations reported to the Chief or as required by State Law.
III. Procedures Each SCBA and PASS shall be inspected as follows: a. Visually inspect the complete face piece for worn or aging rubber parts, worn or frayed harness webbing or damaged components. b. If equipped with an amplifier, check it.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-17 SCBA
c. Visually inspect the cylinder for dents or gouges in the metal or in the fiberglass wrapping. d. Check the air cylinder for “full” indication; if it’s less than “full” (4000 psi), replace or “top-off” the cylinder. If the cylinder is significantly low, pull it out of service to be evaluated for leaks unless the cylinder valve was left on. e. Check to ensure that the reducer hose coupling is hand tightened to the bottle valve outlet. f. Make sure that the breathing regulator purge valve is closed (clockwise). g. Slowly open the cylinder valve fully by rotating the knob counterclockwise. The low air alarm should briefly sound, then stop. There should be no airflow from the face piece. The lights on the PASS should flash indicating function in the monitor mode. h. Compare the air pressure indicated on the two gauges. They should be within 100 psi of each other. If grossly out of compliance, the SCBA should be taken out of service, visibly tagged as out of service, and the problem reported to the Chief. i. Dock the regulator in the face piece. j. Depress the purge valve to remove any dust from the face piece. k. Hold the facemask to the face insuring a good seal. l. Inhale sharply to automatically start the flow of air. Breathe normally from the facemask and check for normal airflow and operation. m. Depress the air control switch on the regulator and remove the regulator from the facemask. The flow of air should stop. n. Depress the purge valve. Air should flow freely from the regulator. Release the purge valve. The flow of air should stop. o. Hold the unit motionless for 20 seconds. The flashing green lights on the PASS device will change to red and a pre-alert tone will be sounded. p. Move the SCBA to reset the PASS to the monitor mode. q. Hold the SCBA motionless, allowing it to go into the pre-alert mode, then 8 – 10 seconds longer, allowing it to go into the full alarm mode. Full alarm mode should consist of flashing red lights and a loud audible alert. r. Manually reset the PASS by pressing the reset buttons. Movement will not reset the device when it is in alarm mode. s. Test the PASS device by pressing the alarm button. t. Manually reset the PASS by pressing the reset buttons. u. Close the cylinder valve. v. Open the purge valve to release any air from the system. The low- pressure alarm should activate when the pressure drops below 500 psi on the reserve gauge. Kyle Fire Department Page 3 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-17 SCBA
w. When the airflow stops, release the purge valve. x. Press the PASS reset buttons to turn the unit off. y. Ensure that the SCBA is clean and ready for service. And complete the inspection record.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-18 Apparatus Inspections
PURPOSE
Purpose A. To provide and maintain a written record of apparatus and/or equipment that indicates readiness for emergency response or use, the need for corrective actions, the need for repairs and/or a need for change out of equipment or transfer to another apparatus.
B. To provide for daily, weekly, monthly and other periodic checks, dependent on specific requirements of various apparatus and equipment, that may be used to determine the need for specific repairs, maintenance or other equipment replacement.
C. To provide the maintenance department with records of fluids being added/needed during daily, weekly, monthly or on other periodic checks that may be used to determine the need for specific repairs or maintenance. . POLICY
Policy
A. An “Apparatus Inspection” form or an entry in Firehouse Software shall be filled out each time a unit is checked. This should be completed during morning apparatus checking and whenever a station is being staffed by volunteer members.
B. It shall be the responsibility of the apparatus operator(s)/driver(s) to check the apparatus and equipment and fill out the proper inspection form for his/her apparatus.
C. It shall also be the responsibility of all company firefighters to check or assist in checking all apparatus and equipment as needs to be done and to fill out the proper inspection form.
D. Station officers shall be responsible for seeing that the inspection forms or Firehouse Software entries are filled out correctly for his/her company.
E. All apparatus and equipment shall be checked in general terms and in specific terms according to the type of apparatus, manufacturer recommendations and specifications and equipment needs.
F. Apparatus inspections shall be completed in Firehouse Software at the time when apparatus and equipment is checked. This is usually done at the beginning of each shift or as soon as possible if responses to calls or other unforeseen activities delay the checking.
G. All compartments and storage areas shall be checked for equipment according to apparatus inventory lists for specific apparatus. Kyle Fire Department Page 1 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-18 Apparatus Inspections
H. Serious problems or deficiencies shall be reported to the station officer immediately. Station officers shall determine the need for removal of the equipment from service and that a replacement, if available, is placed into service.
I. No equipment shall be added or removed from inventory without the approval of a Battalion Chief or higher. The only exceptions being, that an emergency condition or situation exists and which must be noted by specific comments on the apparatus inspection form.
J. Any missing or damaged equipment, not serious to safe operations, shall be noted on the apparatus inspection form and on a repair request form.
K. All apparatus and equipment shall be kept as clean as possible. If dirty - wash it.
L. All efforts shall be made to maintain apparatus and equipment in safe operational condition.
Apparatus check - Check overall apparatus for readiness for response to routine and emergency incidents.
A. Engine oil level/oil leaks – Check oil level and maintain at full level. Check for unusual leaks especially when drips are found under the apparatus.
B. Engine coolant/cap seal/leaks – Check coolant level and maintain at full level (usually at or within 1 inch of bottom of fill neck). Check for leaks especially when unusual drips or puddles are found under the apparatus. Check radiator cap for torn seal and/or leaks.
C. Hydraulic oil levels – check oil level in all areas necessary on the apparatus. Maintain levels at or near the bottom of filler neck or screen. Check filler cap for torn seal and/or leaks. Check all hoses and connections (where accessible) for leaks. This includes all rams, rods and shafts of outriggers and aerial ladder raising, lowering and moving equipment.
D. Fire apparatus pumps/controls – Check that the pump engages/disengages when valves are shifted into and out of operation. Check that all valves and controls (manual and electrical) work freely and are in the correct position (OPEN or CLOSED) for normal operations. Check that all caps, adapters and fittings are in place. Check for loose, broken or missing knobs and switches.
E. Drive belts and hoses – Visually check drive belts and hoses for wear, cracks and/or deterioration.
F. Seats and seat belts – check seats for wear, splits and/or exposure of metal or rigid plastic parts that could cause a potential injury. This included recessed areas for SCBA Kyle Fire Department Page 2 of 5
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-18 Apparatus Inspections
equipment. Check seat belts for wear tears, nicks, cuts, frayed edges or linings. Check seat belt locks and catches for ease of operation and for missing or broken parts.
G. Steering – check for freeness of turning (L and R). Check steering wheel adjustments (tilt, telescopic) for freeness of movement and adjust as needed for driver comfort.
H. Brakes (Stopping and Parking) – Check for freeness, holding ability, dragging, unusual odors and sounds. Check for air leaks and/or fluid leaks. Check fluid reservoir and maintain at full levels where appropriate.
I. Mirrors/Radios/Sirens/Horns/Back-up alarms – Check mirror-mounting brackets for tightness and adjust as needed. Check radios, sirens, horns (electric and/or air) and back-up alarms for proper operation.
J. Lights/Reflectors – Check vehicle lighting (headlights, stop lights, turn signals, etc.) and reflectors for proper operation. Check emergency lighting (beacons, strobes, etc.) for proper operation. Check vehicle reflectors to insure that there are no broken or missing items on the vehicle.
K. Ladders/Ladder locks – check all ladders for serviceability. Check for loose or broken rungs, plates, beam parts lanyards, etc.
L. Instrument gauges (Dash/Pump panel) – check that all gauges are operational and showing/indicating if the apparatus and/or pump are operating properly.
M. Windshield wipers/Washers – check wipers and washers for correct operation. Check wipers for cracks, chips and pliability. Check that washer reservoirs are filled with cleaning solution.
N. Tires/Wheels/Lug nuts – Check tires for gouges, cuts, tread wear, etc. Check wheels for being bent or damaged and that all lug nuts are in place. Check tire pressures weekly.
O. Booster tank – Check for leaks. Check water level in tank – Maintain at full.
P. Vehicle fuel – Maintain fuel at reasonable level – ¾ minimum. Apparatus should not be left for oncoming shifts with low fuel. Reasonable exception would be when returning from working fire call that occurred during early morning hours.
Q. Vehicle body/Doors/Lifts/Latches/Handles/Cranks – Check vehicle for new damage, scratches, etc. Check doors (cab and compartment) for freeness of operation. Check doors, door lifts, locks, handles and cranks for operation and for loose, damaged or missing parts.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-18 Apparatus Inspections
R. Heater/Defroster/Defogger/Air conditioner – Check that all these are functional and that all controls are properly operating. Check that all vents and directional vents are in place and working properly.
S. If immediate service is needed on any item or an unusual amount of fluid was required – note on repair request and notify the Battalion Chief.
Equipment checks – Check all equipment for readiness for use on routine and emergency incidents. This is similar to an inventory check but differs in that the equipment is to be check for availability and for functional use. The apparatus is to contain a sufficient amount of the equipment listed so that any particular incident can be worked safely and efficiently. All equipment shall be maintained in a safe usable condition. All efforts shall be made to keep all equipment as clean as possible. If dirty – wash it.
A. Binoculars/Map books/Pre-Plan book/Knox keys/Emergency Response Guidebook (ERG) – Check that these items are available for use.
B. Radios– Check that all personnel that will be responding on an apparatus have an operational radio available for use.
C. SCBA and PASS/Spare SCBA bottles – Check all SCBA and PASS alarms for functional operation. Use SCBA Check list provided in the Apparatus book for documentation of SCBA checks. Check for hydrostatic dates on cylinders. Change batteries at regular intervals when required by maintenance program. The components and operation of the SCBA and PASS device will be reviewed with all entry-level employees. All employees must be aware of the proper use of SCBA and Pass devices. Maintenance issues must be reported ASAP and a certified technician only can perform repairs.
D. Portable extinguishers – Check charge levels, safety pins and service tags. If a unit is not serviceable replace it with one that is. Check hydrostatic date on cylinders.
E. Electric power generators – Check fuel, oil and operation of unit. Run 5 to 10 minutes. Maintain units and fuel cans at near full level.
F. Power saws/Rescue tools/PPV fans – Check fuel, oils and operation of units. Check for leaks at couplings and along hoses. Check handles, grips, valve controls and other adjustments. Run 5 to 10 minutes. Maintain units and spare fuel cans at near full levels. Comply with correct fuel/oil mixtures for various units. Keep Units Clean!!
G. Electric cords/Pigtails/Portable lighting – Check that equipment is in place and available. Check for frayed or damaged cords and illumination of bulbs.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-18 Apparatus Inspections
H. ICS Accountability Board –Ensure that all personnel place ID tags on the apparatus passport.
I. Hose tools/Rollers/Appliances/Nozzles/Foam application equipment – Check that all equipment is in place on the apparatus and available for use. Check that all equipment is functioning properly.
J. Ropes/Rescue equipment (soft goods)/Forcible entry tools/Axes/Pike poles – Check that all equipment is in place on the apparatus and available for use. Check that all equipment is properly maintained.
K. Salvage and Overhaul equipment (Covers/Shovels/Runners/Squeegees/Brooms/etc.) – Check that all equipment is in place on the apparatus and available for use.
L. Hose loads/Fittings/Appliances – Check that all equipment is in place and available for use. Check hoses and connections for wear and/or need of replacement.
M. Tool box(s)/Hand tools/Gas cut off tools – Check that toolboxes are sufficiently supplied with necessary tools for use.
N. Liquid spill absorbent – Check that the container is sufficiently full and available for use. The container shall be maintained at a near full level.
O. Thermal Imaging Camera – Check that the unit is maintained and ready for use. Change/charge batteries as needed.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-19 External Training
PURPOSE
Training and Education are important aspects of the fire service. This training comes in many forms such as outside training, fire schools, and technical training such as trench, collapse, confined space, hazardous-materials response training. There also are higher education opportunities through local and distance learning programs. This document sets forth the procedures for attending various types of training and education opportunities available to career and volunteer members of the fire department.
POLICY
All members must understand that training and education is for the betterment of the department as a whole. Being selected to attend an outside training, a seminar, special training program or higher education classes is a privilege and it is not a right.
Forms and Documentation
1. Requests for training shall be submitted using the Training/Education Request Form. A Training/Education Request Form is to be submitted for any and all external training and education requests, regardless of nature.
2. Training/Education Request Forms shall have a description of the class content and relevance to current job responsibilities.
3. The Fire Chief or his/her designee will review and approve or deny the completed Training/Education Request Form.
4. Approvals are made based upon available funds. School requests are based upon funding available at the time of school registration, and not at the time of request.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-19 External Training
Outside Fire Schools, Seminars, Conferences Selection Process
1. Class availability, staffing, financial considerations, priorities of training and the benefit of the training for the Department as a whole, are factors in determining whether a request receives approval.
2. If the desired education or training occurs on a date the member is scheduled for duty, the Fire Chief will consult with the Scheduling Officer to determine the need and appropriateness of scheduling others (“Back-filling”) to cover the requesting member’s duty hours.
3. If several members apply for the same class, consideration is given to rank, seniority, job/task relevance, and whether the class has already been attended by any of the requesting individuals. For Career Employees, no more than 2 members per shift may attend an approved fire school, seminar, or conference regardless of how many or few employees on other shifts have requested the same opportunity.
4. The main reason for sending members to external training and education is for the betterment of the fire department. The fire department reserves the right to select one person over another to attend a given class or school if the best interests of the fire department are served.
The Following is Applicable for Members Attending External Classes:
1. The department will pay expenses to attend approved fire schools, seminars, conferences, etc. Depending on the availability of funding and the nature of the particular course, exceptions may be made and the member may be required to fund some or all of the expenses of hotel, travel, tuition, meals, etc.
2. Members will not be charged time off for duty days when attending approved outside classes.
3. Whenever an employee is required to attend outside training or education in order to achieve and/or maintain job requirements, compensation will be paid, and if outside of the employee’s scheduled duty hours, compensation will be paid at one and one-half times the employee’s hourly wage. Members attending outside training voluntarily will not be compensated outside of the employee’s scheduled duty hours.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-19 External Training
4. Career members departing for a fire school, conference, or seminar on a scheduled work day shall be relieved of their duty responsibility at least three (3) hours prior to departure to allow time for departure preparation time.
5. Career members attending schools, seminars and conferences where there is overnight lodging, and the member has been away from home for at least 72 hours will be excused from completing their scheduled duty day if that is the day they return from the school. If otherwise, the member must report for duty as soon as practical or as agreed upon by the Fire Chief.
6. Volunteer members attending a special school that is at least ten (10) hours long, will be allowed to use that school in lieu of attending the next regularly scheduled weekly training.
7. Members may be approved to attend a fire school, conference, or seminar that may be of self interest, but not directly job/task related, voluntarily. When approved, the fire district will pay expenses related to the attendance such as tuition, registration, lodging and meals. However, the member will not be compensated for attendance outside of regular duty hours.
8. In exchange for the Department’s investment, when required by the Fire Chief, members attending outside classes will be required to share information and class content with their crews or with the entire department depending on the class.
9. Members must submit all receipts for expenses to Administration within seven (7) days of return.
10. Probationary members are not eligible to attend outside training except for training that may be required to meet firefighter certification requirements. The Fire Chief or his/her designee may grant exceptions for special circumstances on a case-by- case basis.
11. Lodging will be paid for attending fire schools, conferences, or seminars that is 60 miles from the fire district, or the member’s residence whichever is closest to the location. The Fire Chief or his/her designee may grant exceptions for special circumstances on a case-by-case basis. The distance will be determined using Internet mapping programs.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-19 External Training
12. Each member of the department should annually update their personal training/education goals sheet. The department reserves the right to decide what training is essential to the department. 13. Each member is eligible to apply to take that training/education which he/she rated as high on their list of training goals. All training for which the member desires compensation and travel costs must be approved in advance by the Fire Chief AND after discussion with the Battalion Chief responsible for training
Priorities for approval to attend External Training and Education:
1. The following are the priorities used to guide in the approval to attend such training. The following broad categories are comparable with the training goals of the fire department. The list is from most important to least relative importance. The Fire Chief or designee has final approval authority. A. Training and education that materially improves firefighter safety and/or fire fighter survival; B. Training and education that directly facilitates and materially improves victim survival (as compared to the relative propensity to use such skills); C. Training and education which is mandated or required (i.e. re-certifications which are required to be held by members); D. Training and education which is directed towards the attainment or improvement of essential, overall “job description” qualifications; E. Train-the-trainer classes (i.e. skills and classes which facilitate the individuals’ ability to train others or that impart knowledge/techniques which can be brought back and successfully and effectively taught to other members of the department at-large); F. Training which enhances Firefighter skills; G. Training and education that can lead to assisting others in their duties (With favorable recommendation from the member’s supervisor); H. Training and education that can lead to additional duties (With favorable recommendation from the member’s supervisor); I. Training and education for self improvement.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-19 External Training
J. This includes most fire science related courses, emergency medical courses, wildland firefighting, rescue and hazardous materials courses as examples. It also includes specific college courses (English composition and grammar, speech, technical writing, computers, math and algebra, science course etc.). Classes approved must lead to a degree. College classes must be completed with a grade of “B” or higher in order to be reimbursed for that class.
Chief Officers
1. Chief Officers are encouraged to attend upper level management classes.
2. Chief Officers are encouraged to apply for upper level management courses at the National Fire Academy. These classes should be applied for with priority given to classes pertaining to areas of responsibility.
3. Chief Officers are encouraged to seek College/University education through distance learning programs.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-20 Incident Reporting
PURPOSE
The purpose of this policy is to establish the minimum reporting requirements for information gathering at emergency incident scenes and data entry into various computer reporting systems.
POLICY
It is the policy of Kyle Fire Department that all incidents, regardless of duration or emergent status will be assigned an incident number and promptly reported in the Fire Department Management software. Public service functions, such as tours, equipment demonstrations, training, etc. are not to be assigned an incident number as they are not a true incident, but are to be entered into the Fire Department Management software.
As a general guideline:
• All incident reports shall be completed during the shift of occurrence unless extenuating circumstances are present. • For calls responded to by volunteer members, the career station officer over the district of the response will be responsible for making sure the volunteer member gets credit for the call in Firehouse Software. • As a general rule, the driver of the first in apparatus will enter all reports in Firehouse Software. For larger scale incidents, the on-duty shift officer may enter the reports at their own discretion. • Structure fire reports shall be completed on the shift of occurrence for citizen access.
All incidents shall be reported using FIREHOUSE reporting software. The report shall include all required fields in the software program as well as information obtained at the scene that is helpful in documenting the incident variables.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-20 Incident Reporting
Fire Incidents
At fire incidents, incident commanders shall ensure that specific information relating to the origin, cause, and dollar loss is gathered. Nearly all fire incidents will cause property loss and damage, it is imperative that this information be collected in the FIREHOUSE report. In addition to the casualty and damage-related data, the property owner and occupant information must be recorded.
Procedures
A. The officer or driver of the first in apparatus will fill out the Incident field report on major calls, including motor vehicle accidents and structure fires.
B. Any EMS Patient Refusals shall be completed and turned in to the EMS department. Patient reports and information shall be maintained by San Marcos/Hays County EMS, as they are the custodian of medical records. An incident report will also be completed for departmental records of personnel and apparatus responding.
C. Response reports are legal documents and require complete and professional attention. Care should be taken to fill out all appropriate items. A thorough and complete description of actions taken at the scene will be completed. The narrative will be filled out for every report in Firehouse Software. An accurate drawing may be included as appropriate. When writing a report, the author should be guided by the philosophy that “If you did not write it down, you did not do it.”
D. Response reports are not public information during an investigation. Request for copies will be in writing, identifying the person who is requesting the copy and include a statement of what the copy will be used for. The request must be made to Department Administration. The statement will be attached to and become part of the report. The Fire Chief must approve all requests for copies.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
PURPOSE
A. To establish an official Honor Guard for the Kyle Fire Department. The Honor Guard will consist of volunteer members comprised of a cross section of Firefighters and Officers from within the Fire Department. B. The Honor Guard will represent the Kyle Fire Department at ceremonies, official functions, memorial services and any function authorized by the Honor Guard Commander or the Fire Chief.
POLICY
I. AUTHORITY A. All functions and assignments of the Honor Guard are governed and approved by the Honor Guard Commander or the Fire Chief. II. GOALS A. The goal of the Honor Guard is to represent the Kyle Fire Department by exhibiting the highest degree of dedication, professionalism, loyalty, honor, integrity and dignity. Honor Guard Officers must strive to maintain the highest degree of character, integrity and ethical behavior among the members. All members must be conscious of their actions and the way those actions may reflect on the Department. III. OBJECTIVES A. To represent the Kyle Fire Department in honoring Firefighters in life as well as in death and to exhibit the best possible image to the community. IV. ORGANIZATION A. The Honor Guard will consist of no more than eight (8) members and will be under the direction of the Commander, who reports directly to the Fire Chief. 1. The Commander is appointed by the Fire Chief. He is responsible for: a. Supervision of the Honor Guard when assembled for training, funerals or ceremonies. b. Maintaining the Honor Guard records and Operations Manual. c. Coordinating with outside agencies. d. Scheduling training and determining the type of training.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
2. One Squad Leader will be appointed by the Commander and/or the Fire Chief. The Squad Leader will report to the Honor Guard Commander. They are responsible for: a. Assisting the Commander with his responsibilities. b. Performing the duties of the Commander in his absence. 3. One Equipment Officer will be appointed by the Commander and/or the Fire Chief. The Equipment Officer will report to the Honor Guard Commander. They are responsible for a. Maintaining a written inventory of all equipment. b. Ordering equipment, accessories and uniforms as needed. c. Maintaining written documentation of all equipment issued, returned or borrowed. 4. The Honor Guard Historian will be appointed by the Commander and/or the Fire Chief. The Historian will report to the Honor Guard Commander. His responsibilities are a. To maintain written documentation of the ceremonies, official functions and memorial services that the Honor Guard participates in. b. To collect and preserve photographs, newspaper articles and thank you cards from each event. V. REQUIREMENTS AND QUALIFICATIONS A. All Standard Operating Procedures of the Kyle Fire Department will be adhered to at all times. The procedures in this document can only be changed or modified by a unanimous vote of the membership of the Honor Guard and/or the Fire Chief. B. To be eligible to be a member of the Kyle Fire Department Honor Guard: 1. An applicant must have been a member of the Kyle Fire Department for one year or more. 2. Must have successfully passed personnel performance evaluations. 3. Must not have been issued verbal or written reprimands or suspensions over the previous year. The “previous year” will commence from the date of the application submission requesting membership to the Honor Guard Commander. 4. The following criteria will be considered for membership in the Honor Guard a. Physical fitness. b. Appearance. c. Disciplinary record.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
d. Departmental evaluations. e. Availability. 5. All new membership applications will be voted on by the membership of the Honor Guard. 6. Honor Guard members will be required to f. Maintain proficiency within the unit. g. Maintain the Honor Guard uniform and equipment and be familiar with the Honor Guard Operations Manual. VI. OVERTIME DUTY REQUIREMENTS AND COMPENSATION C. Members of the Honor Guard may be required to work or train outside of their normal duty hours. Being a member of the Honor Guard is voluntary. The only time they will be paid for service is when it is a Kyle Fire Department event and as approved by the office of the Fire Chief. D. If the Honor Guard has to travel to a memorial service, funeral or other event, the Kyle Fire Department will try to provide a departmental vehicle for transportation. VII. UNIFORMS A. The Honor Guard will wear the Class A uniform in accordance with the Kyle Fire Department uniform policy. All rank insignias and commendation metals will be worn at all times. B. Any changes to the Honor Guard uniform must be approved by the Commander and/or the Fire Chief. C. The Honor Guard Class A uniform consists of the Kyle Fire Department Class A uniform with the addition of 1. Red citation cord on the left shoulder of the coat and shirt. 2. Department patch on the left shoulder of the coat and shirt. 3. White Gloves 4. Red stripe on each pant leg 5. Parade shoes 6. Badge and name bar on the shirt 7. Bell cap with red chin strap D. Honor Guard Class B uniform will be worn while traveling, training with other Departments or when requested by the Commander and/or the Fire Chief. It consists of 1. Light blue short sleeve shirt 2. Navy blue station wear pants
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
3. Black station wear boots 4. Black station wear belt 5. Navy blue KFD ball cap (optional) VIII. FUNCTIONS OF THE HONOR GUARD A. The Color Guard Detail will perform at, but is not limited to, the following events 1. Parades 2. Conventions 3. Athletic events 4. Memorial Services 5. Specified funerals B. Any other function where Colors would normally be presented. Where the Kyle Fire Department Color Guard has been requested with the approval of the Honor Guard Commander and the Fire Chief. C. With the approval of the Commander and the Fire Chief, the Honor Guard may serve at funeral services. These are subject to the wishes of the family or the requesting Honor Guard. The Honor Guard will not impose itself upon a family or other Honor Guard. A desire to use our Honor Guard must be expressed by the family or another Honor Guard. They may serve in the following capacities 1. Honor Watch a minimum of one member of the Honor Guard will remain with the deceased from as soon after the death as possible until he/she has been laid to rest. 2. Casket Guard a member of the Honor Guard will post at each end of the casket. This will be maintained during all public viewing and leading up to the service. 3. Escort (Wall of Honor) is made up of all Kyle Fire Department members and visiting Fire Department members. They form a column on each side of the path of the casket from the chapel to the hearse. At the graveside, it would be a path from the hearse to the gravesite. 4. Color Guard is made up of at least four members, but no more than five members to post and carry the US, Texas, and Department flags with two guards. 5. Other The Commander will consider any request of a family or other Honor Guard may make and will make every effort to comply. All requests are subject to approval by the Commander and the Fire Chief.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
Appendix A Kyle Fire Department Honor Guard Flag Folding Protocol
As an Army and Navy custom, the flag is lowered daily at the last note of retreat. Special care should be taken that no part of the flag touches the ground. The Flag is then carefully folded into the shape of a tri- cornered hat, emblematic of the hats worn by colonial soldiers during the war for Independence. In the folding, the red and white stripes are finally wrapped into the blue, as the light of day vanishes into the darkness of night.
This custom of special folding is reserved for the United States Flag alone. How to fold the Flag Step 1
To properly fold the Flag, begin by holding it waist-high with another person so that its surface is parallel to the ground.
Step 2
Fold the lower half of the stripe section lengthwise over the field of stars, holding the bottom and top edges securely.
Step 3
Fold the flag again lengthwise with the blue field on the outside.
Step 4
Make a triangular fold by bringing the striped corner of the folded edge to meet the open (top) edge of the flag.
Step 5
Turn the outer (end) point inward, parallel to the open edge, to form a second triangle.
Step 6
The triangular folding is continued until the entire length of the flag is folded in this manner.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
Step 7
When the flag is completely folded, only a triangular blue field of stars should be visible.
Flag Folding Ceremony The flag folding ceremony described by the Uniformed Services is a dramatic and uplifting way to honor the flag on special days, like Memorial Day or Veterans Day, and is sometimes used at retirement ceremonies.
Here is a typical sequence of the reading:
************************************************************************************** (Begin reading as Honor Guard or Flag Detail is coming forward.) The flag folding ceremony represents the same religious principles on which our country was originally founded. The portion of the flag-denoting honor is the canton of blue containing the stars representing the states our veterans served in uniform. The canton field of blue dresses from left to right and is inverted when draped as a pall on a casket of a veteran who has served our country in uniform. In the Armed Forces of the United States, at the ceremony of retreat the flag is lowered, folded in a triangle fold and kept under watch throughout the night as a tribute to our nation's honored dead. The next morning it is brought out and, at the ceremony of reveille, run aloft as a symbol of our belief in the resurrection of the body. **************************************************************************************
(Wait for the Honor Guard or Flag Detail to unravel and fold the flag into a quarter fold--resume reading when Honor Guard is standing ready.)
The first fold of our flag is a symbol of life.
The second fold is a symbol of our belief in the eternal life.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
The third fold is made in honor and remembrance of the firefighter departing our ranks who gave a portion of life for the protection of our country to attain a peace throughout the world.
The fourth fold represents our weaker nature, for as American citizens trusting in God, it is to Him we turn in times of peace as well as in times of war for His divine guidance.
The fifth fold is a tribute to our country, for in the words of Stephen Decatur, "Our country, in dealing with other countries, may she always be right; but it is still our country, right or wrong."
The sixth fold is for where our hearts lie. It is with our heart that we pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.
The seventh fold is a tribute to our Armed Forces, for it is through the Armed Forces that we protect our country and our flag against all her enemies, whether they are found within or without the boundaries of our republic.
The eighth fold is a tribute to the one who entered in to the valley of the shadow of death, that we might see the light of day, and to honor mother, for whom it flies on mother's day.
The ninth fold is a tribute to womanhood; for it has been through their faith, love, loyalty and devotion that the character of the men and women who have made this country great have been molded.
The tenth fold is a tribute to father, for he, too, has given his sons and daughters for the defense of our country since they were first born.
The eleventh fold, in the eyes of a Hebrew citizen, represents the lower portion of the seal of King David and King Solomon, and glorifies, in their eyes, the God of Abraham, Isaac, and Jacob.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
The twelfth fold, in the eyes of a Christian citizen, represents an emblem of eternity and glorifies, in their eyes, God the Father, the Son, and Holy Ghost.
When the flag is completely folded, the stars are uppermost, reminding us of our national motto, "In God we Trust."
(Wait for the Honor Guard or Flag Detail to inspect the flag--after the inspection, resume reading.) After the flag is completely folded and tucked in, it takes on the appearance of a cocked hat, ever reminding us of the soldiers who served under General George Washington and the sailors and marines who served under Captain John Paul Jones who were followed by their comrades and shipmates in the Armed Forces of the United States, preserving for us the rights, privileges, and freedoms we enjoy today. (The Flag Folding Ceremony above is from the US Air Force Academy.)
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
Appendix B Kyle Fire Department Honor Guard Marching Commands Standard Command Rules The following commands shall be used when directing members through any function that the Honor Guard is attending. These commands shall be used as a general outline for movement of the Honor Guard and their Flag teams. Commands can be modified, but shall be done prior to the function by the commanding officer, as needed. Prior to the beginning of any function, the commanding officer shall assign a member who will be responsible to give movement commands for that day, unless the Unit Commander is giving commands him/herself. Any movement of the Honor Guard Unit at a function, to and from the assembly area, shall be through the use of marching commands. This includes parades, funeral and memorial services, etc. This shall not apply to the Commanding Officer, or an officer assigned to lead the team if he/she is calling cadence by walking beside the Honor Guard Unit.
Standard Movement Commands “As you were…” FM 3-21.5, 3-1 Purpose: Used to revoke a preparatory command and must be executed prior to a command of execution.
“Fall In” FM 3-21.5, 4-1 Purpose: Used to assemble a formation or to return it to its original configuration.
“Attention” FM 3-21.5, 4-1 Purpose: Used to bring a formation to the position of attention. On the command of execution all eyes forward, backs erect, hands curled on pant stripes, and feet positioned at 45 degrees.
“Left/Right… Face” FM 3-21.5, 4-3 Purpose: Used for facing to the left or right. On the command of execution for right face: on the mental count of ‘one’, slightly raise the right heel, pivot on the left toe and rotate 90 degrees to the right. On the mental count of ‘two’, place the left foot next to Kyle Fire Department Page 9 of 15
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard the right foot spread at 45 degrees. On the command of execution for left face: on the mental count of ‘one’, slightly raise the left heel, pivot on the right toe and rotate 90 degrees to the left. On the mental count of ‘two’, place the right foot next to the right foot spread at 45 degrees.
“About… Face” FM 3-21.5, 4-3 Purpose: Used for facing to the rear. On the command of execution and on the mental count of ‘one’, move the toe of the right foot to a position 6 inches to the rear and slightly to the left of the left heel, shift your bodyweight to the left heel. On the mental count of ‘two’, pivot 180 degrees to the right on the left heel and the ball of the right foot. The resulting position is one of being at attention.
“Forward…March” FM 3-21.5, 4-6 Purpose: Use to march forward with a 30 inch step. On the command of execution step forward with the left foot with a 30 inch stride. The first step needs to be executed with precision and pride.
“Detail… Halt” FM 3-21.5, 4-6 Purpose: To halt when marching. The preparatory command will be given as the left foot strikes the ground and the command of execution will be given the next time the left foot hits the ground followed by one additional step. The resulting position is one of attention.
“Present… Arms” / “Present…Colors” FM 3-21.5, 4-4 Purpose: To render a salute. (For detail members not in the flag detail) In a crisp sharp motion, the upper arm remains close to the body and the forearm pivots sharply at a 30 degree angle. The hand is held flat with finger tight together and extended and at a 45 degree angle from ‘facing forward’. The finger tips fall between the brim off the cap and the right eye brow. (For detail members in the flag detail) Ax bearers shall position the ax facing forward in such a manner that the top of the ax is at eye level, the left hand is placed directly beneath the head of the ax with the fingers wrapped firmly around the handle. The right hand is placed in a Kyle Fire Department Page 10 of 15
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard comfortable position at the base of the handle of the ax with fingers wrapped around the handle. Carriers of the State flag and Honor Guard flag will, in unison, slowly extend their right arm to their full extent. The National Colors do not move. This position will be held until commanded “Order arms” is given.
“Order…Arms” / “Order Colors” FM 3-21.5, 4-4d Purpose: to recover from a salute and return to the position of attention. (For detail members not in the flag detail) The right arm is lowered in a controlled movement returning to the position of attention. Use your peripheral vision. (For detail members in the flag detail) Ax bearers shall recover and hold the ax at the position of port arms. Carriers of the State flag and Honor Guard flag will, in unison, slowly recover their right arms. The National Colors do not move.
“Ceremonial Present… Arms {silent}” FM 3-21.5, 4-4 (modified) (For detail members not in the flag detail) The execution of the salute and the recovery are mandated in one order of execution. The instruction of ‘order arms’ will not be given. The instruction is executed in three distinct parts and each with a silent four second count. The three parts are to render a salute, hold the salute, and recover the salute. Parts one and three are completed in unison in a slow and respectful manner. Use your peripheral vision to stay in sync with the members in front and beside you.
“Parade…Rest” FM 4-2a Purpose: Used as a position of rest while remaining in formation for extended periods of time. Executed only from the position of attention. Upon the command of execution, the left foot moves 10 inches to the left, the right foot does not move. Simultaneously both hands are moved to the small of the back with palms outward and fingers extended. The right hand is placed over the left. You can keep your knees slightly bent and balanced your weight evenly on each foot.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
“Stand At Ease” FM 4-2b Purpose: Used as a more relaxed position of rest. Upon the command of execution, the movement is the same as Parade Rest however slight movement in ranks is allowed and the arms are more relaxed.
“Carry …Colors” Purpose: Used for the color team to prepare to march. Upon the command of execution, the colors are simultaneously raised and the pole bases are placed in the pole sockets of the carriers. The top of the right hand is placed at eye level and the left hand holds the pole base in the pole socket. Note: In windy conditions the left hand may be brought up beneath the right hand.
“Half Step…March” FM 4-10 Purpose: To slow the forward movement of the unit. Upon the command of execution, each step is modified from a 30 inch stride to a 15 inch stride. The command is given on the left foot.
“Mark time…March” FM 4-11 Purpose: Used for the unit to march in place. Upon the command of execution, take one additional step and bring the trailing leg next to your other leg. Continue to ‘march’ in place bringing each foot 2 inches off the deck while keeping cadence. Note: The command of execution may be given on either foot.
“Dress Right…Dress” FM 6-5a Purpose: To properly align the formation Upon the command of execution, the right most unit members extends his left arm out 90 degrees with fingers extended. This person looks straight ahead. Everyone to the left of the right most member also extends their left arm out 90 degrees with fingers extended and looks to the right. Proper alignment is achieved when the finger tips of raised arms touches the shoulder of the person to their left and you visually can only see the two lapels of the person to your right. Kyle Fire Department Page 12 of 15
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
“Ready…Front” FM 6-5a Purpose: To return the unit to the position of attention. Upon the command of execution while at Dress Right Dress, each member returns sharply to the position of attention.
“At Close Interval, Dress Right …Dress” FM 6-5b Purpose: To properly align the formation when available space is a concern. Upon the command of execution, the right most unit members places his left hand, fingers pointing down on his left hip. This person looks straight ahead. Everyone to the left of the right most member also places their left hand, fingers pointing down on their left hip and looks to the right. Proper alignment is achieved when the left elbow touches the right arm of the person to their left and you visually can only see the two lapels of the person to your right.
“Cover Down” Purpose: To align the ranks of a platoon. Note: This command is best executed after the command Dress Right Dress has been performed. Upon the command of execution, the front rank of the platoon does not move. All other persons make minor movement to properly align themselves at arm’s length with the person directly in front of them.
“Column Left/Right…March” FM 6-7(a&b) Purpose: To change the direction of a column march. [From Standing Still] Upon the command of execution, the lead man (leftmost for column left and vice versa) faces in the direction of march by pivoting and stepping off with a 30 inch stride. The next unit member then pivots on the same point until the entire unit completes the column movement. [While Marching] Upon the command of execution which is given on the foot of the desired direction, the lead man (leftmost for column left and vice versa) takes one additional step and pivots and continues marching in the commanded direction. Each additional member executes the pivot turn in order.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
“Guide Left/Right” FM 6-7c Purpose: Used to direct the unit around or to avoid an obstacle while marching. Upon the command of execution, the unit ‘drifts’ right or left while maintaining a tight shoulder to shoulder formation and maintaining cadence.
“Detail Dismissed” FM 6-10 Purpose: Used to terminate the formation and release the unit. Note: The command can only be given from the position of attention. Upon the command of execution, each member takes two steps to the rear beginning with the left foot and then executes an about face. Upon completion of the about face, the detail may disburse. Note: flag bearers and ax bearers should execute the about face with caution. At the Unit Commander’s discretion, the unit may not have to execute the about face.
“Left/Right Wheel” FM 15-4 Purpose: Used for the unit to change their direction of march 90 degrees. Upon the command of execution, the unit member nearest the direction of the turn becomes the pivot person for the entire unit and marches in place while turning in the direction of the turn. The unit swings in a tight shoulder to shoulder arch with the inner members taking half steps and the outer members taking full strides. Once the wheel is completed the unit continues at half steps until the unit commander orders Forward March or Detail Halt on the left foot.
“Post …Colors” FM FM15-8 Purpose: Used to direct the Color Team to place the National Colors and organizational colors in flag stands at a ceremony. There is no set procedure for posting colors. The Unit Commander will decide which formation will be used to enter and exit the ceremony, if a ceremonial salute is warranted, and any additional special instructions needed.
“Left About…March” FM 15-10 Purpose: Used to rotate the Color Team 180 degrees. Kyle Fire Department Page 14 of 15
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-21 Honor Guard
Upon the command of execution, the entire unit pivots on the National Colors. The bearer of the National Colors marches in place and pivots to the left. While maintaining a tight shoulder to shoulder formation, unit members to the right of the National Colors march forward in half steps and the unit members to the left of the National Colors march backward in half steps. Upon completion of the 180 degree swing, the unit continues at Mark Time March until the unit commander orders Forward March or Detail Halt on the left foot.
“Colors Reverse…March” FM 15-(9-12) Purpose: Used to rotate the Color Team 180 degrees. This command is very complicated but reflects the highest perfection when brilliantly executed. It can only be successfully accomplished with lots of practice. There are different instructions based upon the size of the unit and they are too numerous to list here. Refer to FM Chapter 15, sections 9-12 for details.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-22 TIFMAS Deployment
PURPOSE
The purpose of this document is to establish policies and procedures for the organization and deployment of Kyle Fire Department personnel and equipment in response to All-Hazard and Wildland Task Force requests from the Texas Intrastate Fire Mutual Aid System.
POLICY
Kyle Fire Department will attempt to support, when requested, the Texas Forest Service and Governors Division of Emergency Management, during times of high wildland fire activity and natural/man-made disasters.
In the State of Texas, as well as nationally, wildfires can quickly become large scale events requiring the assistance of many local, state and federal fire agencies. Kyle Fire Department recognizes that the protection of life and property can quickly escalate to require a state or nationwide response. The department will attempt to fill requests by TIFMAS, which may include apparatus with department personnel, or with qualified personnel who may be requested individually for state staffing needs.
Organization
The program will be organized by the Kyle Fire Department TIFMAS Fire Coordinator and under the supervision of the Fire Chief. During assignments, personnel shall comply with all department safety practices and procedures according to current department policy.
Kyle Fire Department will follow the TIFMAS credentialing qualifications as shown in the following guidelines:
Deployment Types
Personnel shall be able to respond to and depart within two hours.
The TIFMAS regional coordinator will contact the department’s TIFMAS Coordinator by phone, and request the particular resource and/or personnel. The TIFMAS Coordinator will then make
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-22 TIFMAS Deployment the appropriate arrangements via email, pager notification, When2Work, and direct phone calls. On duty personnel will then prepare any apparatus.
The following dispatch information should be recorded:
1. Fire Name and Number 2. Resource Order Number 3. Meeting or check-in location 4. Meeting or Check-in date and time 5. Radio frequencies 6. Telephone/Cell phone numbers 7. Strike Team/Task Force Leader name and radio ID (if applicable) 8. Name of the Incident Commander
The TIFMAS Coordinator should contact the Fire Chief to make arrangements for a deployment. The TIFMAS Coordinator will notify the all department members through When2Work of the resources and personnel deployed.
Records of “back-fill” (constant staffing) for personnel away on deployment should be kept for proper billing to the Governor’s Division of Emergency Management after the incident.
Any personnel or crews deployed should attempt to make daily contact with the TIFMAS Coordinator to inform of their crew status, assignment updates or location changes (with available phone access).
The TIFMAS Coordinator will attempt to make status reports to all department members during times of high fire activity or natural/man-made disasters. This will facilitate keeping team members aware when a possible deployment could be imminent.
Upon completion of a seven (7) day assignment, personnel will be allowed one day (day #8) off whether is a duty day or non-duty day. Personnel who return from a 14 day assignment will be allowed two days off (days #15 and #16) whether they are duty days or non-duty days. Travel time does not account for days off. The intent of this time is for rest and recuperation and is applicable to line and staff personnel. The rest period will prohibit any personnel from constant staffing or engaging in outside employment during the one or two days off.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-22 TIFMAS Deployment
Crew Operations (Single Resource, Strike Team/Task Force)
Kyle Fire Department apparatus may be dispatched individually or as a part of a Strike Team or Task Force. A Strike Team will consist of (5) like engines, most likely assembled with engines from other valley agencies. A Task Force will consist of a mixed group of engines or other resources. Each Strike Team or Task Force will have a NIIMS-qualified Strike Team/Task Force Leader, common communications, and Strike Team/Task Force ID/call sign.
Department personnel and equipment may be assigned to the following types of duties: 1. Structure protection 2. Staffing state fire equipment 3. Stationary pumping operations 4. Local fire department station coverage and responses (EMS and structure fire protection) 5. Helicopter water supply operations or other water supply operations 6. Mop up of accessible areas 7. Area reconnaissance and area pre-planning 8. Fire line
Maintain Resource and Strike Team/Task Force integrity – No freelancing.
Paperwork, Billing, and Reimbursement
The Governor’s Division of Emergency Management allows for the compensation of fire fighting resources, personnel, and required “back-fill” staffing. All crews and personnel will be responsible for submitting the following forms:
1. Crew Time Reports (personnel) 2. Emergency Equipment Shift Ticket (apparatus)
Deployed crews need to have CTR and Shift Ticket records for each day of travel and days assigned to the incident. Equipment rates for apparatus are billed at an hourly rate, starting at the time of dispatch, and should be recorded daily on the Emergency Equipment Shift Ticket. Incident times should be set by the Strike Team/Task Force Leader or immediate supervisor. Signatures are needed on all forms by the immediate supervisor or Incident Commander on the incident. Upon return from a deployment, up to 2 hours may be added to the equipment and Kyle Fire Department Page 3 of 4
KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-22 TIFMAS Deployment personnel time to refit, restock, and return the truck into service. Upon completion, the TIFMAS Coordinator should be contacted by phone to notify of the department and equipment status.
The department shall record all crew and equipment times, as well as costs to constant staff for any position left open by personnel on assignment. Broken or damaged equipment may also be billed. Retain all hotel, food, fuel or other supply receipts for reimbursement. Lack of any receipts or proper billing paperwork may result in loss of payment to the department or crewmembers.
Billing Invoices will be completed by the TIFMAS Coordinator or administrative assistant. Billing invoices are required to be submitted to the Governor’s Division of Emergency Management within 30 days of return from the incident in order to receive prompt payment.
Records
All billing records will be maintained by the department administration.
Training and experience records are to be maintained by the individual personnel, as well as through electronic recording on Firehouse software and personnel files.
The TIFMAS Coordinator will assist in the maintenance of all personnel records, training needs, and deployment lists.
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KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
PURPOSE
Awards in the form of Medals, Commendation Bars, Citations, and Certificates may be bestowed upon members of Kyle Fire Department while on and off duty, community members, or other agencies for actions, accomplishments and achievements, that are in keeping with the highest and noblest tradition of the Kyle Fire Department and in service to the community. . POLICY
This document establishes the Awards Committee and defines its authority and its various responsibilities. The Awards Committee is a permanent, standing fire service committee.
It shall be the responsibility of each member of the department to recognize and report any and all actions that can be reasonably considered above and beyond the call of duty. It is the responsibility of the Awards Committee to maintain a standard of credibility and investigate each recommendation, gather all pertinent facts, and then issue the appropriate commendation award. It is further understood that while every effort will be made to accurately investigate and review each recommendation, there may be situations where the gathering of the facts do not warrant enough evidence to make a recommendation. It must also be understood that there can only be service awards given to those whom first have been nominated and investigated.
Realizing that the diverse nature of the profession of firefighting leads to acts of heroism during the normal performance of the duties and support functions assigned to the member, and realizing that members, both career and volunteer, may strive within their capacity to perform at a level above the expected norm, this procedure shall be established for the nomination, investigation, selection, and presentation of service awards to personnel. It will also outline the proper display of awarded commendation bars on the approved uniform.
PROCEDURE: Any member of Kyle Fire Department may nominate another member for an award commendation recommendation. Supervisors will recognize exceptional performance by personnel under their supervision. Any outside notices, letters, commendations, or praise received by a member should be forwarded to the Awards Committee Chairperson for consideration and review.
Any member of Kyle Fire Department may nominate a citizen or outside agency for an award or commendation recommendation.
All nomination investigations will be conducted by active members of the Awards Committee.
Whenever a member of Kyle Fire Department has performed an act or rendered service that qualifies for recognition, whether for present or past events, the nomination sequence will be as follows:
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KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
A written nomination will be submitted in a timely manner to the Awards Committee Chairperson. Nominations must include a detailed and accurate account of the circumstances, and be complete, listing the date of occurrence, location of incident, witnesses, and the name of the nominator.
The Awards Committee Chairperson will review all nominations, and request that an initial investigation be conducted. The committee will conduct such investigations and submit recommendations for awards to the Fire Chief. Upon approval by the Fire Chief, the Awards Committee will prepare the appropriate award.
At the discretion of the Fire Chief/or Awards Committee Chairperson members of the Awards Committee may be sent to investigate a possible commendable act by our personnel.
There will be a Kyle Fire Department Awards Banquet held each year on the second Saturday of February at 6:30pm. This will be a formal Fire Department sponsored event. The department “Class A” Uniform or a dress suit will be the required dress. All nominations are due by December 31 for review and investigation in order to be included in the following year’s Kyle Fire Department Awards Banquet.
COMMITTEE APPOINTMENTS:
The Chief of the Department shall be responsible for the appointment of a Chairperson to the Awards Committee. The Chairperson will serve at the will of the Fire Chief, or indefinitely. The Chairperson shall be responsible for all communications and assigned tasks through delegation to the committee members. The Chief of the Department may appoint, or have the Awards Committee Chairperson appoint, all other members of the Committee.
The Awards Committee, a personnel participatory committee, is comprised of a chairperson and a minimum of four (4) additional members. Committee members will serve under a voluntary basis and will be also known as the “Awards Committee” of Kyle Fire Department. Meetings will be scheduled by the chairperson on an as needed basis, but no less than twice per year.
The Awards Committee is responsible for screening nominations and designing awards to be presented to Fire Department personnel, planning award presentations, the annual Awards Banquet, selecting and purchasing awards to be issued, and executing the mandates of this directive.
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KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
AWARDS and CRITERIA:
Medal of Honor: 1st. For conspicuous gallantry and bravery at the risk of life, above and beyond the call of duty, in action involving either fire ground/rescue operations or emergency medical services.
Medal of Valor: 2nd. For an act of bravery or heroism within the members’ scope of training and duty, in action involving either fire ground/rescue operations or emergency medical services.
Chiefs Cross: 3rd. Awarded only by the chief of Kyle Fire Department, for and at his/her discretion for actions that reflect positively on the member and are in keeping with the highest traditions of the fire service.
Life Saving Award: 4th. Awarded to members for acts performed within the scope of their training and duty, which directly contributes to the saving of a life.
Pride/Integrity Award: 5th. Awarded to a member that demonstrates pride and ownership to the department and the community by continually going above and beyond in duties. This award is selected by the Fire Chief and ESD #5 Board President.
Officer of the year: 6th. Awarded to the outstanding officer of the year. Given to the member who shows superior performance, motivation, leadership and dedication as voted on by his/her piers.
Firefighter of the year: 7th. Awarded to the outstanding rookie volunteer, volunteer and career firefighter of the year. Given to the member who shows superior performance, motivation, leadership and dedication.
Distinguished Service: 8th. Awarded to the member whose performance is exceptionally exemplary to Kyle Fire Department, in a duty of great responsibility. The performance must be of a level to merit recognition for service that is clearly exceptional.
Meritorious service: 9th. Commendable service or actions as a Public Servant while attached to the department.
Disaster Service: 10th. For contributory support as a department member to a regional or national emergency, crisis or request for aid.
Education: 11th. For the completion of an accepted degree program.
Achievement: 12th. For Certification to a level of training, recognized by a state or national agency and pertaining to fire department operations. Kyle Fire Department Page 3 of 7
KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
Community Service: 13th. Awarded to a member who displays an ongoing commitment to community service.
Years of service: 14th. For years of service to Kyle Fire Department.
Commendation: 15th. A letter of commendation may be awarded to any member of the department or community for actions that reflect positively on the department. An officer of the department may award a letter of commendation to any member.
Appreciation: 16th. A letter of appreciation may be awarded to any member of the department or of the community, in recognition of service to the department.
Phoenix Award: Presented to a civilian for heroic actions.
President’s Award: Awarded only by the President of the Board of Directors for ESD #5 and presented to a civilian or organization for exceptional contributory support to Kyle Fire Department.
Neck Order Award Name Presented Additional Medal Center Ribbon Medal of Honor Medal Commendation 1 A4118 TEXAS RC-1 Bar/Certificate Commendation
Bar A100 Medal of Valor Medal Commendation 2 A4117 TEXAS RC-1 Bar/Certificate Commendation
Bar B101 Chiefs Cross Medal Commendation 3 A2617 TEXAS RC-1 Bar/Certificate Commendation
Bar U128 Life Saving Award Commendation Certificate 4 Bar E104 Pride/Integrity Commendation Certificate 5 Award Bar D206 Officer of the year Commendation Certificate 6 (volunteer and Bar career) P315
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KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
Firefighter of the Commendation Certificate year (volunteer, Bar 7 rookie volunteer F205 and career) Distinguished Commendation Certificate 8 Service Bar K210 Meritorious service Commendation Certificate 9 Bar C102 Disaster Service Commendation Certificate 10 Bar D306 Education Commendation Certificate 11 Bar Education –
Associate N113 Education –
Bachelor O414 Education –
Masters O515 Achievement Commendation Certificate 12 Bar Achievement –
TCFP Intermediate O314 Achievement –
TCFP Advanced O114 Achievement –
TCFP Master O214 Achievement –
EMS U150 Achievement –
TCPF/SFFMA U120 Community Service Commendation Certificate 13 Bar D103 Tenure Commendation Certificate 14 Bar Q216 – Q716 15 Commendation Certificate ------16 Appreciation Certificate ------Phoenix Award Medal Plaque A768 TEXAS RC-20 President’s Award Plaque
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KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
SUBSEQUENT AWARDS:
A member may earn an award an unlimited number of times conceivable provided the firefighter/member becomes eligible again through additional actions or service.
TENURE
One commendation bar with one Silver Star shall be issued for five years of service with Kyle Fire Department. Each subsequent five years of service will be awarded with a silver star until the member reaches twenty-five years of service. At twenty-five years the member shall be awarded a gold star, with another gold star awarded for each following five years. The tenure award will recognize longevity of individuals who have served with Kyle Fire Department only.
DISPLAY OF MEDALS:
A. Medals will only be worn on Kyle Fire Department uniforms while acting in an official capacity, on duty or approved off duty functions.
B. Commendation bars will be worn on Kyle Fire Department dress shirts, dress coat (class A or B uniform), or outermost garment.
C. Commendation bars or medals will not be worn on every day duty uniforms.
D. Medals will be worn on the day of issue and commendation bars will be placed on the uniform after that day of receipt.
E. Commendation bars will be placed over the right shirt pocket, centered over the pocket button, ½” above the nameplate.
F. When multiple commendation bars are issued the highest level of award should be on the top row closest to the heart, as listed in this document.
G. Three commendation bars will make a row, and then the next will be centered above the row of three, touching the first row, inside award bar holders.
H. On the dress coat, the ribbons will be placed on the opposite side of the badge and will start level with the seal in the badge.
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KYLE FIRE DEPARTMENT POLICY MANUAL - Section 200-23 Awards
RECORDS:
Copies of all awards, certificates and/or letters will be forwarded to Administration to be added to the member’s personnel file.
Supervisors will recognize the reception of all awards, certificates and/or letters in member performance reviews/evaluations during the reporting period to which they were awarded.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-24 Hydrant Maintenance
PURPOSE
To identify, renumber, service, perform full flow and static tests, and paint every hydrant within the Kyle Fire Department response area.
POLICY
Overview Each Lieutenant will oversee the consistency of maintenance and accuracy of all record keeping. A running spreadsheet will be used to record the maintenance activities for the day. The updates from these sheets will be transferred into the hydrant section of FireHouse Reporting System after the unit returns to the station.
Any hydrant found to be out of service or needing repair will be reported to the appropriate company. A plastic bag will be placed over any hydrant deemed out of service.
Goals
This program will consist of three phases:
I Addressing, renumbering, servicing, full flow and static testing of hydrants. . II Documenting and recording information on a spreadsheet in the field and transferring it into FireHouse.
III. Painting the hydrant.
Phase I • Provide physical address and number for each hydrant. If there is no exact address, give the intersection or closest address.
• Clear all obstructions from around the hydrant within a 3’ radius.
• Remove the oil screw. Squeeze oil into the opening until it runs over. Replace the oil screw.
• Open the stem of the hydrant and flow just enough water to remove dirt and loose rocks.
• Remove all steamer caps. Use a wire brush on threads if needed. Lube the threads.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-24 Hydrant Maintenance
Phase II • Replace all but one 2 ½” cap.
• Apply the 2 ½” gauge cap to the open steamer. Open hydrant valve.
• Go downstream to 2 or more flow hydrants and record the Pitot flow readings from each flow hydrant, while someone records the residuals at the test hydrant with the cap gauge.
• Enter all data into Firehouse.
Phase III • Paint all unpainted hydrants and hydrants that have been painted, but paint is peeling or faded.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-25 Hose Testing
PURPOSE
Define proper procedures for fire hose acceptance testing, in-service testing, and proper maintenance procedures. . POLICY
All testing shall be in accordance with NFPA Standard 1962, chapter 5.
All maintenance and repairs shall be in accordance with NFPA 1962.
All fire hose shall be unloaded and reloaded every March and September to facilitate visual inspection of the hose for excessive wear and damage, and to reposition the folds in the hose, if the hose has not been unloaded in its entirety during the previous six months.
All fire hose will be tested in March of every year. New hose will be tested and numbered prior to being placed in service.
Hose will be tested at 250 psi for 5 minutes, with a maximum length of 300 feet.
The hose testing process consists of 6 steps:
Step 1 Inspect each section of hose for damage by burns, chemicals, abrasions, cuts, mildew, or excessive wear. Any section of hose that is either damaged or fails the test will be tagged out of service.
Couplings should be checked for burred threads, gasket patency, etc….
Using a permanent marker, draw a line around the hose, as proximal to the coupling as possible.
Step 2 Connect the hose sections to be tested (300’ maximum) and tighten them with a spanner wrench.
Connect a gated nozzle to the discharge end. When testing 5-inch hose, converters must be used to reduce the discharge end of the hose to accommodate a nozzle.
Step 3 Prior to pressurizing the hose, all personnel in the working area shall don their helmet. . Slowly pressurize the hose, open the nozzle slightly and bleed off any air before closing the nozzle.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES POLICY MANUAL - Section 200-25 Hose Testing
Step 4 During this step, personnel should not straddle the hose. Always stand to one side. Increase pressure to the prescribed psi and hold for 5 minutes. Check for leaks at the couplings and tighten them as necessary. Inspect for pinholes or water seeping from hose jacket. Inspect the permanent marker line next to the coupling. The line should not move more than 1/8 inch away from the coupling. Check for bulging or deformity at the coupling.
Step 5 Slowly reduce the pump pressure and disengage the pump. Open the nozzle at the discharge end slowly and allow the pressure to bleed off. Break down the sections of the hose and remove the nozzles.
Step 6 Record the test results in FireHouse.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-26 Injuries/Exposures
PURPOSE
Define proper procedures for handling injuries and exposures related to duty. . POLICY
A. Any injury or exposure to any infectious diseases or hazardous materials by fire department personnel will require investigation and documentation. B. Any injury or suspected exposure will be communicated as soon as possible to the on-scene Safety Officer and Incident Commander. C. The Incident Commander and Safety Officer will determine if immediate action should be taken and if other personnel on the scene are at risk or have been exposed. D. If the scene is not safe, operations will be discontinued and personnel evacuated to a safe location for possible assessment, treatment and/or decontamination. E. If the injury or exposure is limited to the individual, the first priority will be assessment and treatment and possible transport of the individual to an appropriate treatment facility. F. The on-scene Incident Commander and Safety Officer will investigate and document the chain of events leading up to the injury or exposure in a thorough and complete manner. G. The Incident Commander will insure that the appropriate paper work is initiated and completed. H. In the case of exposure to an infectious disease, the Infectious Exposure Form and submit it to the Exposure Control Coordinator (ECC). After completing an investigation of the incident the ECC will submit the original completed form to the Fire Chief. I. In the case of exposure to a hazardous material, the Incident Exposure Record will be completed by the victim/patient and submitted to the department’s Exposure Control Officer. After completing an investigation of the incident, the ECC will submit the original completed form to the Fire Chief. J. In the case of an injury or illness, the Personal Injury/Illness Investigation Report Form will be completed and turned into the department’s Safety Officer with a copy to the Fire Chief. K. A Texas Worker’s Compensation Commission (TWCC) form, Employer’s First Report of Injury or Illness, will be filled out on all incidents of this type and submitted to the Fire Chief. L. The Hays County Office of Emergency Management shall be notified in the case of any civilian or firefighter exposure to infectious diseases or Hazardous Material exposure.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-26 Injuries/Exposures
M. All injuries must be reported to the Texas Commission on Fire Protection within 48 hours of occurrence. N. All injuries that occur during non-emergency situations will have an incident created in Firehouse Software for reporting purposes.
Safety: A. It is critical that injuries, illnesses and exposures be documented thoroughly in order to help protect the members health.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-27 Wellness and Fitness
PURPOSE
To establish a Department Wellness/Fitness Program to conform to the IAFC/IAFF Fire Service Joint Labor Management Wellness/ Fitness Initiative. . POLICY
Every year, statistics show that fire fighting is one of the most dangerous occupations in the world. According to the annual International Association of Fire Fighters (IAFF) Death and Injury Surveys, the leading occupationally related diseases causing premature departures from the fire service were heart disease and lung disease. Analysis has demonstrated that inactive persons have a 90% higher risk of heart attack then physically active persons. In some departments, medical disability from on the job injuries and illnesses accounts for over 50% of the retirements. According to the IAFF Death and Injury survey, lower back injuries and other sprains and strains accounted for over 50% of total injuries. Fire fighter injuries caused 9,597 lost work hours per 100 workers. When compared to data compiled for private industry by the United States Bureau of Labor statistics, the IAFF Death and Injury Survey indicates that the frequency of fire fighter job related injuries is 5 times that of workers in private industry. If this trend continues, more than one out of every three fire fighters will be injured this year.
I. POLICY
Participation in the program is mandatory for all Operations personnel through the rank of Assistant Chief.
Wellness is a comprehensive term that includes all of the following: • Medical Fitness • Physical Fitness • Emotional Fitness • Access to rehabilitation, when indicated
Wellness/Fitness programs in the fire department are intended to strengthen uniformed personnel so that their mental, physical, and emotional capabilities are resilient enough to withstand the stresses and strains of life and the work place.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-27 Wellness and Fitness
A Wellness/Fitness program is not just another program; it is a total commitment to: • The health, safety and longevity of all uniformed personnel • The productivity and performance of all fire crews • The cost effectiveness and welfare of all fire department
II. PROCEDURE
A medical project team shall be established to develop and implement the wellness/fitness program. This team should include representation from all areas and ranks within the organization, as well as the fire department physician or an appropriate health care professional. One of the primary responsibilities of the team members will be to communicate with members throughout the organization about the development and implementation of the Wellness/Fitness Initiative (WFI). For the plan to be effective, all members of the organization should feel that they have the opportunity to provide input to the process. The members selected or appointed to the team should be good communicators. Good written and verbal communications skills will be an extremely important aspect of the process.
As well as developing the wellness/fitness program for the Department/District, the items listed below shall be implemented into the organization to occur during the first quarter of each year:
• A physical fitness evaluation shall be conducted on each member. The District/ Department shall conduct these evaluations on a regular basis. The first evaluation shall set the base line for future evaluations.
• A medical evaluation, including EKG, shall be conducted on each member. The District/ Department shall conduct these evaluations on a regular basis. The first evaluation, at time of hire, shall set the base line for future evaluations.
• A rehabilitation program shall be established as needed for any member coming back to work from an injury or illness. The program shall be appropriate for the type of injury or illness involved.
• A behavioral health program shall be established as needed for any member coming back to work after suffering from emotional trauma or similar illness. Due to fires, vehicle wrecks, medical emergencies, personal life or many other causes, the behavioral health program might be needed. This will allow the patient or family member to seek help as needed to resume a normal life.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-27 Wellness and Fitness
• All personal data pertaining to the fitness evaluation, medical evaluation, rehabilitation program and/or behavioral health issues shall be kept in strict confidentiality and with records being secure at all times with limited access.
Any further guidelines that are adopted by the project team shall be added to this policy along with the Wellness/Fitness Initiative Program Manual as developed by IAFF and IAFC.
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KYLE FIRE DEPARTMENT STANDARD OPERATING PROCEDURES Section 200-28 Flag Etiquette
PURPOSE
This Policy sets guidelines for the proper respect, care and display of our National, State and local flags.
POLICY
A. The flags at all Kyle Fire Department Stations will stay in unison with each other. Normal National flag etiquette will be used at all times.
B. It is the duty of every member to notice and correct any discrepancy with the flags, such as:
1. Being posted after dark without lights. 2. Being in a tattered and disrespectful condition, etc.
C. Line of Duty Death (LODD)
1. Each station has been issued a “Line of Duty Death” flag for line of duty deaths. 2. The “Line of Duty Death” flag will be flown at each station when any Texas firefighter is killed in the line of duty, or at the discretion of the Fire Chief. 3. The LODD flag will be placed underneath the US and State of Texas flags and remain there until the conclusion of the firefighter’s funeral.
D. Prisoner of War Flag (POW)
1. POW flag will be flown on National POW day, September 21st.
E. Flags at Half-Staff
1. Administration will notify the station officers when flags will be flown at half-staff based on the Office of the Governor of Texas Flag Status updates.
F. Any member who receives information relevant to the flags should immediately notify the Battalion Chief, who will immediately notify all Stations. A memo will be placed in the computer system to all members so questions about the circumstances can be answered.
G. Proper disposal etiquette will be used to dispose of flags used by the Kyle Fire Department. Disposal is coordinated by the Honor Guard Commander.
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