CITY OF EMERYVILLE MEMORANDUM
TO: Mayor and City Council (lr)
FROM: Patrick D. O'Keeffe, City Manag~
SUBJECT: Progress Report -September 2008
The following provides the City Council and staff with a summary ofthe activities of each department for the prior month.
CITY MANAGER
• Staff is still working with the City of Oakland to develop a new library services agreement. Staff submitted a second proposal to Oakland in late September and expects a response sometime in October.
• Staff has been working with the cities of Berkeley and Oakland to finalize the Community Choice Aggregation of Electrical Power (CCA) Phase II Report and develop a joint staff recommendation on whether the three cities should move ahead and establish a CCA program. Staff expects that the Phase II Report and staff recommendation will be released in October. The report and staff recommendations are scheduled to be reviewed and discussed at a special Utility Committee meeting on October 27.
nd • The AC Transit/Emeryville Liaison Committee met on September 22 • At the meeting, AC Transit presented a proposal to establish a hydrogen fueling station at the AC Transit Bus Yard along 45th Street (below San Pablo Avenue). The Planning Commission will be reviewing the proposal in October, followed by a presentation to the full City Council in November. In addition, the Committee received an update on the City's Public Art Bus Shelter. Due to staff turnover at AC Transit, many of the other committee agenda item were tabled for later discussion.
• The "2nd/4th Friday E-Bulletin, the City's new electronic newsletter was distributed on September 12 and 26. Highlights included information on the City's new Community Events Permit Ordinance, the Annual Shoreline Cleanup, the new North Hollis Parking Facility, and the upcoming Emeryville Arts Exhibit. The October editions will be posted on October 10 and 24. Interested community members can read the electronic newsletter on-line from the City's website: www.emeryville.ca.us or can subscribe and have the newsletter sent directly to their email address. Information on how to subscribe is listed at the bottom ofeach e-newsletter,
• Staff was asked to participate on a panel at a Urban Land Institute Conference in SF on Transit Oriented Development. Also on the panel was Jeff Heller. We presented the Emerystation development including the train station on the east side of the tracks, as well as the LEED Platinum master plan for the redevelopment of the MarketPlace center on the west side ofthe tracks.
CITY CLERK OFFICE
1) The City Manager/City Clerk's Office is in the process ofrecruiting an Executive Secretary/City Clerk Technician. We hope to have the position filled in early November. Filling this position is critical to successfully implementing the many in-progress and planned City Clerk Office technological improvements, especially those related to expanding the consistent use ofthe Internet to disseminate public information.
2) Thanks to our recent technological upgrades, the City is now able to regularly schedule ETV programming. In the future, the City will schedule broadcasts of a wide variety of public programming, including special City events, such as the grand opening of the Emeryville Arts Exhibition and the annual City Manager's State of the City address as well as informational/educational videos from regional/state agencies such as the East Bay Regional Parks and Stopwaste.org and "horne-grown" videos on public safety and other public interest topics. Below is ETV-Channel 27 new schedule for broadcasted public meetings.
City CouncillRedevelopment Live - 1st and 3rd Tuesday 7:15 pm Replay - Wednesdays 6:00 pm
Planning Commission Live - 4th Thursday 6:30 pm Replay - Mondays 6:00 pm
Emery School Board Replay - Fridays 6:00 pm
City/Schools Committee Replay - Saturdays 4:00 pm General Plan Committee Live - 4th Tuesday 6:30 pm Replay - Sundays 4:00 pm.
3) Staff expects to begin using streaming video technology ("web" or "pod" casting) to broadcast public meetings (in addition to broadcasting through ETV-Channel 27) starting with the November 4th City Council/Redevelopment Agency meeting. Podcasting will enable access to live and/or delayed (after meeting) broadcasting of public meetings to anyone who has access to the Internet. With this technology, viewers of live webcasts will be able to simultaneously refer to City Council, Redevelopment Agency, and Planning Commission staff reports while viewing the meeting. Viewers of rebroadcast/archived Council, Agency or Commission meetings will be able to ''jump'' to specific agenda items rather than having to view the entire meeting. Podcasts as well as the accompanying staff reports and handouts will be archived for future reference as well. In addition, all other ETV-Channel 27 programming, such as special events and public information programs will be viewable through the podcast.
4) Staff continues to work with the Information Technology (IT) Office and CivicPlus, a widely used public agency website consultant to update the City's website. The website redesign will be compatible with the City's streaming video (podcasting) plans and future intentions to convert to an electronic-based records management system. With the new system, departments will be able to take direct responsibility for updating and amending their department websites through user-friendly templates. MEMORANDUM
DATE: October 9, 2008
TO: Patrick D. O'Keeffe, City Manager
FROM: Melinda Chinn, Community Services Director
SUBJECT: September 2008 Community Services Monthly Progress Report
COMMUNITY SERVICES ADMINISTRATION
City/School Committee Meeting
The City/Schools Committee meeting was held on September 4th at the ESS Atrium. Agenda items covered in this meeting included parking strategies at Ralph Hawley school site, construction updates for the new Anna Yates campus, parking needs report for the Emeryville Center of Community Life (ECCL), Academic Performance Index report, scope of work for the City/School PLUS Fellow, Toastmasters high school program proposal, cost estimates for ECCL, enrollment trends, and finally a presentation by Field Paoli/HKIT on the current public information presentation for the ECCL.
Partners for Community Life, Co-Chairs Meeting
The Co-Chairs of the Partners for Community Life Sub-Committees met on September 18th at the Recreation Center. Topics discussed were re-grouping the leadership team given the change in staff leadership, discussion on the Emeryville Center of Community Life and respective outreach, and setting timelines/tasks for future work. The next meetings of this group was tentatively set for October 18th and November zo".
Partners for Community Life, Finance Sub-Committee Meeting
The Partners for Community Life Finance Sub-Committee met on September 25th at the Emery Secondary Theater. Topics discussed were the updated cost estimate report on the Emeryville Center of Community Life (ECCL) from Field Paoli/HKIT, Townsend Public Affairs report on outside funding opportunities, EUSD and City funding reports, ECCL outreach strategy for outreach concerning cost estimates, and tasks to be completed before the next meeting on th November 5 .
Partners for Community Life, Outreach and Communications Sub-Committee Meeting
The Partners for Community Life Outreach and Communications Sub-Committee met on September 30th at the Emery Secondary School Atrium. Topics discussed were the regrouping of this committee and reviewing the reasons for the committee, brainstorm ideas for better Community Services Department Progress Report September 2008 communications, formal committee membership and participation, the first community event, and the next steps to complete for this committee. The next meeting is to be determined.
ECCL
Field Paoli Architects made several presentations regarding massing concepts for the Center of Community Life to teachers at Anna Yates and ESS, the General Plan Steering Committee and the City/Schools Committee. The site plan, program elements and potential costs are being refined in preparation for the community outreach meetings that will begin in January 2009.
PLUS Fellow Scope of Work
Director Melinda Chinn and Administrative Analyst Kevin Laven met with Ariel Bierbaum and Deborah McCoy ofthe UC-Berkeley Center for Cities and Schools to create a scope ofwork for the Fellow. The Fellow is a Cal graduate student who is interested in helping cities and schools work together. This is the first year the City has taken on the roll ofbeing the project manager. Staff looks forward to help with research/assessment of pre-k and school age services in the many Emeryville communities. The Fellow and scope of work for Emeryville will be finalized in early October.
PLUS Leadership Workshop on Joint-Use Facilities
h Administrative Analyst Kevin Laven attended a full-day PLUS workshop on September 1i • The workshop focused on current best practices, State budget projections/funding for joint-use, and work with representatives from the EUSD to continue work for the Emeryville Center of Community Life.
CPRS Regional Meeting
Administrative Analyst Kevin Laven and Senior Center Manager Cindy Montero attended a morning meeting on September 9th at the Studio One Arts Center in Oakland. The meeting focused on networking local professionals, introducing important State and National legislation that supports parks and recreation efforts locally, reports by each section within the region and finally a guided tour ofthe City ofOakland's newly renovated Studio One Arts Center.
New Community Services Department Logo
The City of Emeryville City Council approved the Community Services Department use of a new logo. The new logo will be phased in slowly over the next 12 months as signage, uniforms and other logo items need to be ordered or replaced.
Web Design Team Participation
Director Melinda Chinn and Administrative Analyst Kevin Laven have been chosen by the IT Division to serve on the City's new website development design team. Melinda and Kevin th th attended the first two meetings on September 16 and 30 • These meetings consisted ofworking with a small team ofemployees from IT, City Clerk and Police Department to make basic design and content decisions. 2 of 11 Community Services Department Progress Report September 2008
ActiveNet Program Refinement
Administrative Analyst has continued training staff and solving implementation issues in ActiveNet, the new software for the Community Services Department. Kevin held refresher training for the ECDC staff on the morning of September zs". Other issues resolved included reconciling payments from ActiveNet with Finance and cleaning the population database to reflect accurate resident and non-resident status. It is expected that learning the new software will take Department staff a full guide cycle (4 months) to fully comprehend and feel comfortable using to its full capacity.
Community Events Committee Meeting
th The Community Events Committee meeting was held September 9 • Kevin Laven coordinates all community event requests and the cross-department committee. Topics discussed included the final edits to a new application fee and corresponding staff report, special event insurance in house issuing up and running, review one community event application, the placement of site signs in Marina Park to signify different rental areas and finally the announcement if the next th meeting (October 9 ).
New Position Filled: Part-Time Facility Rental and Community Event Coordinator
Facility Rental and Community Event Coordinator Dan Wynn began his first day ofwork for the th Department on September 24 • Dan will take over the day-to-day responsibilities ofreservations and attendant coordination in all ofthe Community Services Department's facilities. Dan is also working with Administrative Analyst Kevin Laven to transition the community event permit coordination from Kevin's responsibilities to his own.
ACTIA Gap Grant - Program Creation, Contracts
Administrative Analyst Kevin Laven has been meeting with Cindy Montero and Wendy Silvani to craft the service outlined by the grant. In late June, the City of Emeryville was awarded $232,000 to operate an on-demand, 94608 zip code area shuttle service in conjunction with the Emeryville Transportation Management Association. Cindy, Wendy, and Kevin have met th th September io", 11th, 15 , 26 to work on the gap grant materials. Outcomes from these meetings have been a service area address list, commercial/religious/community/housing destinations, discuss eligibility and rules of the shuttle, a naming contest with the seniors, and a marketing logo created from the name. The new name of the service is the '8-To-Go', which represents the 94608 zip code area.
Tom Bates Regional Field Complex Grand Opening
On Saturday, September 6, 2008, Melinda Chinn, Community Services Director and Mayor Ken Bukowski, attended the grand opening of the Tom Bates Regional Field Complex, at Gilman Street and 1-80. Pat O'Brien, General Manager of the East Bay Regional Park District, Mayors from each of the five JPA cities, Assembly Member Loni Hancock, and others commended all involved to help make the fields a reality for the youth and adults in the region.
3 of 11 Community Services Department Progress Report September 2008
RECREATION CENTER
Adventure Works Before and After School Program
September marks the end ofanother summer break and the beginning of2008/2009 school year in the Emery Unified School District (EUSD). The Recreation Division has also transitioned from the summer day camp program into the school year before and after school enrichment program for Kindergarten through Grade 6. In conjunction with EUSD, the Recreation Division operates under the guidelines and partial funding from California's Prop 49. The grant allows the before and after school program to offer more specialized enrichment activities with an emphasis on homework assistance and improvement on State test scores. Recreation Supervisor Darrell Hampton coordinates the after-school program. Below is breakdown for the month of September activity.
Kindergarten / First Graders The month ofSeptember is always a fun month. Students are returning from summer vacation with lots ofenergy and excitement. They are making new friends and reunited with their old friends. The first couple ofweeks have involved seating arrangements, emergency evacuations, and rules and regulations. The theme for the month was safety. The students made safety signs and engaged in social studies lessons. Community awareness became the focus ofthe students at the end ofSeptember. Through song and skits, the children were introduced to community awareness. Recreation Assistant Tamika Wright coordinates the Kll program.
Second / Third Graders September was also an exciting month for our Second and Third graders. Programming consisted ofcrafts projects Tear Art and Our Hands. The group created a banner to hang on their wall for line art. Organized play included Indian Chief, Tic Tac Toe, I Like My Neighbor, and Back to Back. The students had the opportunity to play outdoor games such as Four Corners, Elbow Tag, and Red Rover. The first day ofprogramming, the students learned about and practiced earthquake drills and the Emergency Action Plan. Recreation Leader Robert White coordinates the 2/3 program.
Fourth / Fifth Graders The fourth and fifth graders enjoyed their September as well. The students reviewed the Emergency Action Plan and went over the Earthquake drill. Programming included games such as Recreation Feud, Knock Off, Chair Soccer, and 2 Truths & 1 Lie. Arts and Crafts made were Fuse Beading, Lanyards, and Oil Pastel Painting. Outdoor games for the month included Ball Tag, Run Yell, Muscle Tag, and Cartoon Tag. Recreation Assistant Chauncey Anderson coordinates the 4/5 program.
Sixth Graders The sixth grade program has come along quite nicely since the separation ofthe 4/5 and 6 grade students in January. The change has made a significant difference. The students play age appropriate games such as Steal the Bacon, Crazy Cones, Box Ball and Taking Coconuts to name just a few. Students created a Submarine Sandwich as a food craft and Arts & Craft projects included Book Marks, Beaded Creatures for their Backpacks and Fall Watercolor Leaf. This group also chooses a movie ofthe month, which was "College 4 of 11 Community Services Department Progress Report September 2008
Road Trip" in September. To work on community interaction skills, the group took a trip to Starbucks for an afternoon. It resulted in a positive experience for the staffand the students alike. Students are learning order ofoferation and numerical & variable expressions in math, which is stressed in the 6t grade program. Math test are taken every Wednesday to assess progress. Spelling is also a focus in the 6th grade. The students were given 22 words to learn in September and tests are given every Thursday. Recreation Assistant Dawn Alexander coordinates the 6 program.
"New" Sports Galore The Sports Galore program began on September 23rd and is focused on physical fitness. Participants are learning circuit training in outdoors with exercise and rest stations throughout. The first graders meet on Tuesdays, second and third graders meet on Fridays, and fourth through sixth graders meet on Wednesdays. The program has been successful to date and youth have been very receptive ofthe new and challenging workouts. Program Coordinator John Smith coordinates the Sports Galore program.
"New" Aquatics Recreation Supervisor Darrell Hampton and Program Coordinator Jesse Torres coordinated swim lessons for the students in the before and after school program. Lessons th began the week ofSeptember 15 • Students are first tested to see what level ofswimming proficiency they are at; beginner, intermediate, or advanced. Beginners review kicking, strokes, and take offposition. Intermediate and advanced students review diving techniques. The following week, beginners reviewed proper breathing and the intermediate/advanced swimmers practiced backstrokes.
Recreational Sports
Emery Secondary School's athletic field was the host location on September 6th for an East Bay Pop Warner Football league. The event was a huge success as over 80 youth, separated by weight, participated in numerous football games throughout the day. Recreation Leaders Malik Daniels and Tozma Johnson were on site to manage the event.
Fee Classes
A new Jazzercise class began on Wednesday September 3rd for the foreseeable future. The classes are held every Monday, Wednesday, Thursday, Friday, and Saturday. This class serves 20 monthly participants and has been an instant hit for a new program.
Special Events
th The last concert ofour Summer Concert Series was held Saturday, September 20 • The theme of the day was "Taste ofBay Street." The Bay Street merchants hosted tables throughout the event offering food samples for attendees. The artist was Reina Soul, who is a local talent and even has her children enrolled in our before and after school program. An estimated 500 people attended the event throughout the day.
5 of 11 Community Services Department Progress Report September 2008
Meetings
Recreation Supervisor Darrell Hampton held several staffmeetings with the Recreation Division staffand contractors in the month ofSeptember:
• Michael Glass ofKids Carpentry. The first session is slated to start January 5th and conclude on February 18. • Judy Lau ofBananas (subsidies child care). The purpose ofthe meeting was to establish a relationship with this subsidy organization for better communication involving contracts and timesheets for their clients. • Ms. Thurmond and Ms. Lathan from EUSD. The purpose ofthe meeting was to coordinate the after-school program and Prop 49 requirements between the school and City. Ms. Lathan has assumed the role as reporter and district liaison for Prop 49 this year. All program data will be submitted to Ms. Lathan on a weekly basis. Ms. Thurman is the middle school district director for Prop 49.
Recreation Supervisor Darrell Hampton and Program Coordinator John Smith attended Anna Yates "Back to School" night. They addressed questions about the before and after school programs and alerted parents to how the transporting ofthe children has been going thus far.
September Recreation Center Demographics
BEFOREAND AFTER SCHOOL PROGRAMS Emeryville 53 Oakland (94608) and Greater East Bay 25 TOTAL 78
SENIOR CENTER
Commission on Aging
The Commission on Aging met on September 10th at the Senior Center. Action items on the agenda included the adopting the Community Services Logo. Commissioner Labat handed out finalized details of the Elder Abuse Presentation that will be held at City Hall and asked if the event could be recorded, which Commissioner Davis said she would check into. Community Services Director Melinda Chinn gave a brief overview of the proposed Center of Community Life building which will house both the Emeryville Schools and the Community Services Department when built. She invited members of Commission to be involved in discussions on what they would like to see as far as Senior Programs in this center. Senior Center Manager Montero introduced Joe Melancon as the Interim Program Coordinator for the Senior Center. Commissioner Golden invited all the Commissioners to attend the Silent Auction/Spaghetti Feed. A few members ofthe Commission expressed concern about Joyceland Glasper not attending the meetings.
Advisory Council
6 of 11 Community Services Department Progress Report September 2008
rd The Advisory Council meeting was held on September 3 • Members narrowed down the names submitted by the members of the center. The five names selected were: Go Mobile, Road Runner, Go Van Go, Community a Go Go, and Happy Hauler. The five names will be put on a ballot so the members of the center can choose the name they like the best. The names were published in the LINK newsletter and a ballot box / ballots are in the lobby. At the next Advisory Council meeting, the ballots will be tallied and the bus will finally have a name. The Council also finalized plans for the Silent Auction Spaghetti Feed which will be held on October 24th from 4pm-7pm. Jim Golden informed the Council about the 51O(c)(3) status. There was a discussion about how to recruit more members to the Advisory Council and to also have more members ofthe center attendant the meeting. Future fund raising events and suggestions for trips and classes ended the meeting.
ACTIAIPAPCO
Administrative Analyst Kevin Laven, Senior Center Manager Cindy Montero, and Emery-Go Round Executive Director Wendy Silvani met on September 10th and September 26th to discuss the progress that has been made on the purchase of a vehicle and the marketing and reservation process. Wendy and Kevin walked the 94608 area code to identify businesses in the area that the shuttle will be serving. Senior Center Manager Cindy Montero attended the ACTIA and CARD th meetings which were held on September 16 • Preparedness in Public Transportation was the topic of the meetings. A taxi reimbursement presentation was held on September 17th at the Senior Center. The presentations gave members and residents of Emeryville the opportunity to hear about the taxi reimbursement program and to receive assistance filling out forms.
Trips and Outings
nd • September 2 : 22 art lovers headed over to the SFMOMA to view the Frieda Kahlo exhibit and the Matisse and Beyond exhibition. th • September 5 : 22 members hopped on the new bus and traveled to Fremont for a tour ofthe NUMMI plant. th • September 9 : 20 members enjoyed the ride up to Placer County, and made a few stops at the local apple farms. th • September 16 : 22 sea lovers hopped on a charter fishing boat at the Emeryville Marina and 23 halibuts were caught that day by the members! th • September 18 : Fine dining was enjoyed by 22 members at the Culinary Institute on Treasure Island. The waiting list for this trip was so long the Senior Center has scheduled another trip in December. th • September 19 : The last picnic of the year was held at the Berkeley Marina. Members feasted on chicken, hamburgers and sausages provided by the Senior Center. The 60 plus members in attendance supplied the side dishes and desserts for all to enjoy. h • September 2i : Cache Creek was the destination for 22 members with various interests. Some people enjoyed the casino most ofthe day, while others enjoyed a great lunch and a sunny afternoon in the area. th • September 29 : 32 people headed to Felton to enjoy an old fashion train ride and BBQ lunch. Before returning home, members enjoyed the free time to stroll the streets of Capitola. th • September 29 : Senior Center Manager Montero loaded 46 people aboard a charter bus for a 4-day trip to the Ashland Shakespeare Festival. While in Ashland, the seniors 7 of 11 Community Services Department Progress Report September 2008
enjoyed 4 plays, toured the David and Harry Chocolate Factory, and had free time to enjoy the sights. th • September 30 : 10 members ventured over to the Ruth Bancroft Gardens in Walnut Creek. After the tour, the group was dropped off in downtown Walnut Creek for lunch and shopping before returning home.
Activities and News
The Friday Night Club program continued to attract about 20-25 people every Friday evening. Members have enjoyed surfing the net, playing cards and billiards, along with talking about politics, sports and other current events.
Officer Brian Head from the Emeryville Police Department gave a presentation to about 10 th members about Earthquake Preparedness on September 4 .
th Senior Center Manager Montero attended a Senior Round Table in San Ramon on September 4 • Managers and Supervisors of Senior Centers in Alameda and Contra Costa Counties discussed local trends in senior services and exchanged ideas/contacts.
th The new ice machine and stove were installed at the Senior Center on September 9 .
Adam Rochmes from the Alzheimer's Association gave a presentation on memory loss, th dementia and Alzheimer's Disease to approximately 25 people on September 12 •
The Friday Club hosted a Karaoke and Apple Dessert Contest for an estimated 60 people on th September 12 . The afternoon ended with some ofthe attendees watching the weekly movie and other listening to Tenor Richard Riley perform at the first Maynard Music Salon.
Senior Center Manager Montero attended a Tri-City meeting with Berkeley and Albany to discuss the future ofthe Congregate Meals and Meals on Wheels programs. This is the last year of a contract with Project Open Hands. Dian Quan will be interviewing other companies and award a contract to the company that produces quality meals and best fits the criteria of the meals programs.
AARP hosted a driving safety class for 25 people at the Senior Center. This driving class for seniors provides valuable driving tips and also can be used to get a discount on car insurance. rd th The class is 8 hours and was held on September 23 and 26 •
14 people participated in the CPR, First Aid and AED training taught by Senior Center Manager th th Montero. The class was held on September 24 and 25 •
Senior Center Services
The Senior Center provided 288 hours of scheduled activities and services. Congregate meals were served totaled 119 and Meals-on-Wheels served total 309 (to 17 clients) in September.
Volunteers
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Volunteers contributed a total of 270 hours to the Emeryville Senior Center's programs and activities in August.
August Demographics
Meals On Wheel's Clients: • 17 7 All Emeryville Residents
Congregate Meal Program: • 1 Emeryville resident • 11 from 94608 Zip Code Area • 37 from Outside the 94608
Senior Center Events: • 169 residents attended • 515 non-residents attended
New Senior Center Members: • 17 Residents, Oakland (94608), and Greater East Bay (not separated this month, sorry)
Case Management
All quarterly assessments ofthe Meal On Wheel's clients have been completed by staff.
The Senior Center still has three clients receiving in-home care, which is subsided by the City.
One (1) new Meals on Wheel's client was signed up in the month ofSeptember.
Two (2) new members were obtained for the Brown Bag program in September.
The Senior Center is assisting two clients in obtaining IHSS assistance.
A member of the Senior Center who received assistance with her Veteran and Social Security payment in August had been resolved in September.
CHILD DEVELOPMENT CENTER
Welcome
nd On September 2 , the ECDC welcomed back all returning students and their families after having been closed for our annual staffdevelopment week at the end ofAugust. Children, parents, and teachers were happy to resume the school routine once again. ECDC also welcomed the new faces ofchildren who entered our center. In the Infant Room, six new children were introduced to the program, Henry Westblade, Holly Davis, Cassidy Wilken, Garrett Mack, Lucie Cleveland and Justin Liu. The Liu family saw son Bruce graduate from ECDC last June after beginning his school career in the Infant Room six years ago. Our other classrooms also greeted the following new children with open arms: 9 of 11 Community Services Department Progress Report September 2008
• Toddler: Collin Rassing • Pre K I1Transition: Melak Makonnen, Rabel Beverly, Austin Alamenis and Nathaniel Mack • Pre K II: Derick Johnson • Pre KIll: Zamaria Smith
The Link to Children (TLC), our mental health organization, has assigned a new intern, Kathleen Croker. Kathleen is a registered marriage and family therapist intern who will be at ECDC twice weekly to work with the children. Staffis thrilled to have her on board and know she will prove to be a valuable asset to our organization. She is dedicated to her work and shows a keen interest in all the children. Kathleen will present several workshops during the school year and it is our sincerest hope that families take advantage ofher services. On September so", an informational meeting was held with Pre K II parents as their children's classroom has been chosen to participate in the DECA, a special program that evaluates the emotional and social growth of children.
Tours
One tour was given in September and ten families attended.
Curriculum
Children took the month to get use to their new rooms. In addition to new children entering classrooms, we also had many children transferring into new classrooms. They have adjusted to their environments, new teachers and new friends. Curriculum focus this month was "About Me." Children created body portraits and talked about their families and friends. The colors of the month were red and yellow, while the shape ofthe month was the circle. Numbers were I and 2 and letters A and B were also introduced.
Continued Training
Staffcontinues with their training provided by Oletha Murry. The training, which focuses on Infant/Toddler Development, has been very beneficial to all staff involved. Additional training being scheduled includes CPR and a refresher in proper methods oflifting.
ECDC has been invited to participate in a wellness study sponsored by the Nursing Department ofUCSF. The focus is on nutrition and physical activity in children in childcare settings. Recent studies are showing that juvenile diabetes and obesity are still on the rise. Participants, staff, and parents will receive workshops on healthy eating and how to incorporate more physical activity in our lesson plans.
Administrative Notes
• Monthly 80IA report was submitted to the State Department ofEducation • Monthly food claim report was submitted the State Department ofEducation 10 of 11 Community Services Department Progress Report September 2008
• Provided new parent orientation to new families • Attended Lead Teacher meeting • Attended weekly classroom team meetings • Entered families into new Active net program • Attended weekly CSD Managers meetings • Continued to prep for end ofthe year audit • Worked in classrooms and covered front desk operations as needed • Continued to fill all classroom vacancies • Represented ECDC/CSD at weekend event held by Head over Heals • Met with John Cahalen regarding new playgrounds • Met with Bobbie Rose - Nursing Department UCSF
ECDC Statistics for September
Statistics will be shared for August, September and October in the October Progress Report. Sorry for any inconvenience. ECDC is transitioning into the new ActiveNet software and isn't at a full reporting stage yet.
11 of 11 MEMORANDUM
DATE: September 30, 2008
TO: Patrick O'Keeffe, Executive Director
FROM: Department ofEconomic Development & Housing
SUBJECT: PROGRESS REPORT
The following narrative provides an update on general redevelopment activities for the month of September 2008.
PROMENADE RETAIL CENTER
Wingstop obtained financing for the majority of their tenant improvements from Mechanic's Bank. According to the Planning & Building Department, they are moving forward with seeking permits for their sign application and tenant improvements. They requested an additional loan from the Agency in the amount of $50,000. Staff requested additional information from the tenant so that their application could be evaluated. To date, the information has not been received.
Starbuck's at the Promenade is scheduled for closure. The most recent report from the property owner is that they plan to close the store by mid-October.
EAST BAY BRIDGE
Staff has prepared a closed session staff report to be considered by the Agency in October on a potential financial assistance package to facilitate the conversion of Pak N Save to a "lifestyle" Safeway. Lifestyle Safeways have a greater variety ofproduct offerings, including an emphasis on more prepared items.
ANDANTE COMMERCIAL LEASING
SNK is currently in contract for the last remaining space, Suite C. They are in escrow with an Andante resident, who is moving his office out of his condo and making the space into his new design center. They expect to close escrow by the end ofthe year.
Suite A (SNK's office) & Suite E/F/G were sold to one buyer. They are leasing back the office for about 9 more months then the buyer will be moving in. At this point they think she is planning to lease out the other three spaces, but they don't have information with respect to the tenants. The owner of the spaces at the end consisting of Suites H/I/J is intends to open a food service business.
AVALON COMMERCIAL
The Agency approved the tenancy of All About the DOGue, a dog grooming and spa facility, which will occupy the space formerly occupied by Athlete's Foot. It is anticipated that they will be open for business before the end ofthe year.
FLATIRON REDEVELOPMENT
The Developer has signed a Letter of Interest with a proposed user of the space, Lanesplitter Pizza. Lanesplitter has three existing locations, in Berkeley, Albany and Oakland's Temescal District. The Developer will construct both the building shell and the tenant improvements, which will then be purchased by Lanesplitter.
Staff is working with the developer to determine if this arrangement meets the goals and objectives of the Agency. If negotiations are successful, a First Implementation Agreement to the Disposition and Development Agreement and an approval ofthe user, the latter of which is required by the DDA for the initial user, may be brought to the Agency for its consideration and review in the Fall.
SITE B REDEVELOPMENT
Disposition andDevelopmentAgreement
Staff has received preliminary plans, information and financial analysis from Madison Marquette. Staff has reported to the Agency in closed session on the status of the negotiations, and received direction for ongoing negotiations.
The Agency approved a Fourth Amendment to the Exclusive Right to Negotiation Agreement which now expires on September 30,2009.
Toxic Contamination Remediation
Pre-construction background air monitoring commenced on September 10. The Department of Toxic Substances Control (DTSC) rejected the City's proposed pilot excavation program (potholes and air monitoring for chlorinated compounds) for Site B related to groundwater remediation. To that end, the remediation approach was revised and it will no longer include extended dewatering in areas with elevated chlorinated volatile organic compound (VOC) concentrations. DTSC's concern was with potential airborne chlorinated VOC concentrations that could have been emitted from water accumulating in excavated areas. The revised Remedial Design and Implementation Plan (RDIP) has been approved by the case handlers at DTSC and is now awaiting final signature approval from the DTSC Dept. Head.
2 The Contractor plans to begin performing initial, site mobilization-type activities (fencing, etc.) at the site in early October, in anticipation ofour final RDIP approval.
FACADE IMPROVEMENT PROGRAM
Avalon Commercial
EBALDC has commenced work on this project, and the first progress payment has been disbursed.
Oasis Pamper Bar
Based upon a timeline developed with the applicant and designer, it is anticipated that all aspects ofthis facade renovation will be complete by mid-October.
BUSINESS LOANS
All loans are current.
RAILROAD QUIET ZONESIRAILROAD EXPANSION
Staffhas commenced an initial study on the feasibility ofgrade separations. Various options and alignments are currently being evaluated. If it is determined to be feasible, the staff study will serve as the basis for a Request for Proposals for an engineering study to study the project in more detail and provide cost information.
MARKETPLACE EXPANSION PROJECT
Staff has been engaged in ongoing meetings with TMG Partners regarding the preparation ofthe second round of grant applications for the Proposition 1C Transit Oriented Development and Infill Housing Program. TMG and staff have submitted comments to the State Department of Housing and Community Development regarding the guidelines for each program that, if incorporated, would enhance the Marketplace's ability to successfully compete for funds. These comments related to awarding points for free transit systems such as the Emery Go Round, which directly link to BART, and reducing the high level of affordability requirements, which tend to favor non-profit housing developers. New program guidelines are anticipated to be released in early October. The second round ofsubmittals will be due in late February 2009. As noted in the Brownfields' section ofthis report, TMG is also submitting a grant application for $10 million for the State of California's CalReUSE remediation grant program. All of these grant applications require residential development on the project site, with a component of affordable housing.
1-80 BICYCLE AND PEDESTRIAN BRIDGE
The project Committee met on September 8. At that meeting, the Committee approved and assigned weights to performance measures that will be used to assess the various crossing
3 options, as well as assessed the feasibility of continuing evaluation of certain alternatives. The draft minutes for that meeting can be found in Attachment 1.
FEMA FUNDING
Staff received notification that FEMA has approved the release of funds for the seismic retrofit of the Public Works Corporate Yard. Project funds are from a Congressional earmark of $600,000 Pre-Disaster Mitigation (PDM) Funding through FEMA.
Local Hazard Mitigation Plan
The Agency approved a contract with Bluecrane, Inc to prepare a Local Hazard Mitigation Plan ("LHMP"). A kick-off meeting was held with staff from the Fire, Planning and Building, Public Works, and Economic Development and Housing Departments. Other departments and agencies will be invited to participate on the plan on an as-needed basis.
POWELL STREET AND CHRISTIE AVENUE URBAN DESIGN PLAN
A kick-off meeting was held with Wallace Roberts & Todd, Inc. to discuss the project objectives, timing, and outreach/participation process.
BROWNFIELDS
General Items u.S. EPA stafftransmitted the Cooperative Agreement for the $400,000 in assessment grants for petroleum and hazardous materials sites. The Executive Director has executed this Agreement and will forward it to the Redevelopment Agency for approval. Staff expects the Cooperative Agreement for the $500,000 CIERRA Revolving Loan Fund supplemental funds to be transmitted shortly. Staff will be requesting Agency approval to issue a Request for Proposals for consultants to provide site assessment services under the assessment grant.
Weston Solutions conducted site assessments on the Emeryville Greenway section at 59th Street as part of the in-kind Targeted Brownfields Assessment (TBA) grant from the U.S. Environmental Protection Agency (EPA). More detail is provided under the EmeryStation Triangle section below.
Staff hosted a group of planners, local government officials and developers from Melbourne, Australia. Included in the tour were Bay Street, the Marketplace, EmeryStation and the Greenway. Staff attended the California Redevelopment Association Brownfields Committee meeting is San Diego on September 4. Staff gave a lecture at the Business and Public Policy seminar at Sacramento State University. Staff is also assisting the EPA in planning for the Western Regional Brownfields workshop in San Diego to be held in October.
Staff is preparing draft grant applications to the U.S. EPA for site cleanup grants. The grants are due in November. The application requires that public meetings be held to receive comments on
4 the draft applications. The meeting is being scheduled for mid-October. The application will also be presented to the Agency for approval at its October 21st meeting. There are three potential sites in the aPflication: Horton Landing Park, the Community Garden on 48th Street and the Greenway at 59t Street (HSP parcel).
CIERRA
The cleanup of UPRR Parcel D is nearly complete. The remediation of Dutro is also complete. Repayment for both projects is expected to begin in 2010, unless payment is accelerated to accommodate other loans. 5701 Hollis LLC continues to make payments. Staff submitted grant application documents to the EPA for processing. As noted above, the Cooperative Agreement will be forwarded for the approval of City Council once it is received from the EPA, which is anticipated in October.
Doyle Hollis Park
Construction ofthe park has commenced. Only minor remediation, associated with work under the sidewalks, is expected. Please refer to the Public Works report on the progress of park construction. Ninyo & Moore will provide monitoring of excavation during the early phases. The Agency approved an amendment to their agreement to provide for services during construction. After grading, they will prepare a site closure report.
The Agency decided to wait under the completion ofthe construction to name the park.
Park Avenue Park (UPRR Parcel D, @Sherwin Ave.)
Remediation ofthe site started in late May. The cleanup of UPRR Parcel D is nearly complete. The only remaining portions involve change orders to the fence installation. Please refer to the Public Works report on the contractors work progress.
Ambassador Laundry
Assessment Grant. Kleinfelder submitted a post-remediation report to provide information on the residual levels of contamination on the site. The County of Alameda Department of Environmental Health will determine if additional remediation is necessary to obtain closure for the undocumented underground storage tank (UST). The additional costs associated with UST cleanup may not be covered by the EPA grant, and may need to be taken from Agency funds.
Cleanup Grant. After receipt of comments from Alameda County, staff will work with Susan Colman to assume regulatory oversight under the MOU with the Department ofToxic Substance Control (DTSC) and Regional Water Quality Control Board (RWQCB).
CulturalArts Center (4060 Hollis StreetlCarlevaro site)
The DTSC and RWQCB provided comments on the Draft Site Cleanup Plan (SCP). A public meeting to discuss the SCP has been scheduled in October. Notices will be mailed to area
5 businesses and residents and will also be published in the Oakland Tribune. The SCP will be made available online, at the front desk and at Golden Gate Library. The U.S. EPA cleanup grant of $200,000 and Agency match of $40,000 will cover remediation, consultant and oversight costs.
CaiReUSE Program
The only ongoing loan is the EmeryStation Triangle Loan. More information is found in the EmeryStation Triangle item below.
Staff is assisting TMG, the developers ofthe Marketplace, in preparing a grant application to the State of California's CalReUSE remediation grant program. The grant is due on October 3. TMG is preparing two grant applications for separate housing projects on their site. They will be requesting grants totaling $10 million.
Site Oversight
City consultant, Susan Colman, and staffconducted the following general oversight activities:
Dutro (Doyle-Hollis Park): Coordinating with Ninyo & Moore, environmental consultants, regarding cleanup completion documents.
UPRR parcels 1, 2, 3, and 4 (completed Greenway parcels, north of 64th Street): Reviewing the Draft Remedial Action Completion report prepared by Erler & Kalinowski.
UPRRparcel D (Park Avenue Park): overseeing remediation work.
6121 Hollis (Heritage Square): RWQCB staff is considering comments provided by Wareham and CBS on the proposed deed restriction on the site.
HSP Properties (Greenway at Triangle). Reviewing sampling reports.
Alders Property. Assisting staff and property owner on the determination of regulatory and C1ERRA eligibility strategy for the property. Coordinating with the DTSC and RWQCB on oversight for the project.
4060-4062 Hollis. Reviewed Site Cleanup Plan. Addressing comments submitted by the regulatory agencies on the SCPo Preparing for the community meeting.
EmeryStation East. Assisting the developer obtain site closure from Alameda County and the Regional Board.
Marketplace. Obtained permission from the DTSC and the RWQCB to assume oversight responsibilities for the two sites on the property. Met with TMG regarding regulatory and permitting requirements ofthe project.
6 OSIRIS
Staff continues to coordinate with Sanborn regarding design and hosting issues. The site will continue to be tuned up in response to these comments. Staff also obtained a subscription to Environmental Data Resources for their OnDemand information database. Training of staff, including the Planning and City Attorney's office will be conducted.
Sherwin Williams
DTSC continues to conduct site oversight. New reports have been posted to http://www.envirostor.dtsc.ca.gov/public/profile report.asp?global id=60000 189, the project website. DTSC submitted comments on the Feasibility Study and Treatability Studies. Sherwin Williams is evaluating these new comments. They are preparing a Remedial Action Plan (RAP) which will include analysis of impacts of the remedial action on the residents and businesses. The preparation of the RAP is delayed due to technical issues and need of clarification of the consultant's work, and will be completed in the late fall. Several public meetings will be held to discuss the remedial activities and its impact on the neighborhood. No meetings are expected in October.
The Underground Storage Tank Fund staff is evaluating the Agency's July request for reimbursement. City staff is also awaiting comments from the State Underground Storage Tank Fund staff regarding the appeal of reimbursement requests URS continues to monitor the groundwater in the area. URS is also coordinating with the consultants of adjacent properties, including those ofBayRock, O.N.E., and Green City Lofts.
TRANSIT CENTER - CBS (FORMERLY VIACOM) MOUNDIHERITAGE SQUARE
Wareham has responded to the Agency's comments on the environmental escrow agreement. A meeting to discuss the agreement is expected in October. Staff has prepared businesses terms for the development agreement and will meet with Wareham. Staff will resume discussions with DTSC on their comments on the Soil Removal and Remediation Implementation Plan.
The Agency Board approved a Memorandum of Understanding with AC Transit related to receiving Federal Transit Administration (FTA) funds earmarked for the Transit Center Plaza. AC Transit is serving as the pass-through agency. Due to internal issues with FTA, AC Transit was not able to secure one of the earmarks (Fiscal Year 2008 for $217,360). They will include this earmark in the next application along with our 2009 earmark. Earmarks awarded to date total $390,997.
7 PARKING
Parking Policy and Management Implementation Plan: Wilbur Smith submitted a draft Parking Implementation Plan for staff review. The Plan will be discussed at the November 4th study session. After the Study Session, the Implementation Plan will be presented at another community meeting that will include businesses and residents. Comments from businesses and residents obtained through these meetings will be integrated into the report. Based on Council, staff and community comments, WSA will finalize the report and prepare recommendations on the implementation and management of parking meters at in the North Hollis area. It will be necessary to amend Wilbur Smith's agreement to add the presentations to their scope ofwork.
GlasHaus Facility: Pulte has handed over the GlasHaus parking facility to the Agency. Public Works staff is purchasing signs and other equipment prior to opening the facility to the public. The Agency approved a temporary operations plan for the Glashaus Parking facility under which the facility will be open for 24 hours. Parking will be free and limited to four hours between 8:00 AM and 5:00 PM. Parking will be unlimited between 5:00 PM and 8:00 AM. Permanent fees and time limits will be established as part ofthe Parking Implementation Plan.
EMERY STATION GREENWAY AND HOLLIS-POWELL GREENWAY SITE
Wareham Development presented their Phase I development plans before the Planning Commission on September 26. Planning Commissioners commented on noise impacts and on the design ofthe building. Several commissioners requested that height ofthe southern apex of the building be reduced.
Staff is continuing negotiations with Wareham Development regarding development assistance on the site. Staff is working with Wareham Development's consultants to determine additional sampling, oversight, loan and remediation alternatives at the site. Wareham Development has not yet completed a Phase II environmental report on the property.
Greenway at Triangle Project
Weston Solutions is has completed a Phase I/II report for the site. Staff is reviewing the report. This work is funded by a U.S. EPA Targeted Brownfields Assessment in-kind grant.
There has been a delay in the completion ofthe appraisal. A new appraiser has been retained. A report is due in October.
SOUTH BAYFRONT PEDESTRIAN-BICYCLE BRIDGE AND HORTON LANDING PARK
Staffand consultants met with UPRR on September 22 to discuss the line ofsight issues. UPRR engineers agreed with consultants that the sight lines provided by the project are adequate for safety purposes. Design work on the span, west landing and engineering analysis continues.
8 Horton Landing Park. The Friends of Temescal Creek requested the City to consider a full restoration of the creek. Staff directed the consultants to prepare studies to determine the feasibility and cost of this option, in a future phase of the project. This will be reported at a future Project Committee and Council meeting.
Once the conceptual plan is approved, staff will contact Stopwaste.org to analyze the park with consistency with Bay Friendly guidelines.
Ohlone Way approach. Staff will continue to work with the Flood Control District to refine the design of the stairs. Biggs Cardosa also needs to conduct additional structural analysis of the garage bridge and the stairs.
Project Budget. Biggs Cardosa updated staff on design budget considerations from the current bridge, park and garage bridge designs. They will be requesting two contract amendments - one for the out-of-scope work for the bridge, and another related to Horton Landing Park. The latter amendment will be considered after an agreement is reached with Novartis regarding the sharing ofdesign and construction expenses for the park. The former involves out-of-scope work related to additional meetings, design work and project management. These will be presented to the Project Committee and staffat a future meeting.
Staff has requested Novartis to provide a determination on their share for the construction of Horton Landing Park.
Biggs Cardosa has conducted a mid-design construction budget review. The results of the review will be reported at the next Project Committee meeting and succeeding Agency meeting.
The project website: http://www.ci.emeryville.ca.us/econdev/sbpedbikebridge.html includes information on Committee meetings and relevant documents.
Staff is preparing a grant application to the State of California, Department of Parks and Recreation - Recreational Trail Program. The grant is due on October Ist. Staff has requested a grant of $600,000. Staff will also prepare a grant application to the 2009-10 Bicycle Transportation Account (BTA) funds, which is due on December I".
NOVARTIS PARTICIPANT DEVELOPMENT COSTS
Staff has requested Novartis to submit more detailed spreadsheets explaining the costs associated with the demolition ofbuildings and relocation ofpersonnel.
STREET FURNITURE
Staff is preparing a summary report and presentation on street furniture, including trash receptacles, newspaper racks, light standards, etc. It will be presented to the Public Works and Community Preservation committees. After the presentation, staffwill work with a consultant to specify furniture which has not been selected.
9 COMMUNITY PRESERVATION
Housing Rehabilitation Program
Property owners at 1015 45th Street have decided not to participate in the Exterior Paint Grant Program due to economic conditions. Their application will be closed and they can reapply in the future.
The property at 4379-81 Adeline Street received approval from the Agency for a $30,000 Exterior Paint Grant and a $50,000 Housing Rehabilitation Loan. The work started earlier this month and will be completed in early October. The water heaters and clearance test for lead based paint are still needed.
The property at 5899 Beaudry Street will be a joint project between the City and Rebuilding Together. The work from the paint grant has been completed and passed the clearance testing for lead-based paint. This clearance test does not indicate that all the lead-based paint has been removed. In this case, it merely documents that the lead hazards have been controlled by maintaining stabilization to the painted surfaces. Rebuilding Together will rebuild the rear porch, replace the rear door, and provide earthquake straps to secure the water heater. Staffwill also work with Rebuilding Together to install a wheelchair lift funded by the Accessibility Grant Program. It is expected that this will occur during the month ofOctober.
4321 Essex Street has been dropped from the program. Staff will send a letter to the property owners advising them that they can reapply at a later date. The owners will need to address the work that was done in the basement without building permits. The Building Department will receive a copy ofthe letter so they can follow up on the permit issue.
5998 Beaudry Street. The fencing project at this address has been completed. This is a comer lot that had chain-link fencing. The new ornamental iron fence looks much better and adds to the overall appearance ofthe property. A photo ofthe project is presented as Attachment #2.
The Accessibility Grant at 1285 ss" Street is now complete. The wheelchair ramp has been repaired and a security door has been installed on the front door. All keyed deadbolt locks have been replaced with thumb tum-locks.
The owners ofthe property at 4383-89 Adeline Street applied for, and received, a landscape and fence grant. This property is a comer lot that has four units. The work is now complete. This project really improved the appearance of this comer and the neighborhood. A photo of the project is presented as Attachment #3.
Staff is working on another landscape/fence project on Salem Street. This project requires the removal ofthick concrete that covers the front yard. The tenant has been working on this project for the owner. The contracts have been sent but are not yet finalized. Staffwill follow up to see ifthe owner is still interested in the program
Letters were sent at the end ofthe month to the owners ofproperties that meet the guidelines for
10 the Multifamily Facade Grant. As stated in the previous report, the hope is that these letters will generate interest in this program.
Tables with the status ofthe Housing Rehabilitation Programs are presented as Attachment #4.
Community Preservation
The City Council approved the request by the Community Preservation Committee (CPC) to hold quarterly instead ofmonthly meetings. The next meeting will be held October 16,2008.
The following provides an update ofongoing Community Preservation projects:
1264 Ocean Avenue: Staff continues to monitor this property to ensure compliance with Municipal Code regulations. Staff continues to work with the City Attorney's office on a new compliance effort with the property owner as this property is again becoming a nuisance.
1241 Sanford Avenue is on the list as a monitoring property. The owner has been in compliance but there is some concern that her son may begin using the property as a storage area.
1270 64th Street. This property owner has received letters requesting that they take action to abate the peeling paint on their property; however, no action has been taken. Since time has elapsed between the notification letter and action by the City, the City Attorney's Office will send a new letter requesting compliance and permission to enter the property for the purposes of testing the soil and paint for lead. Ifaccess is denied, a court order will need to be obtained to test for lead contaminates.
5504 Beaudry Street. This property also has peeling paint. The owner has contacted staff regarding housing rehabilitation grants and loans that may be available to her to assist in maintaining and repairing this property. Information was mailed to the owner. So far, staff has not received an application or a follow up call from the owner regarding her participation in the program. Staffwill follow up to see ifassistance is needed in completing this process.
The property at 5876 Doyle Street had miscellaneous junk and debris left by the previous tenant. The City Attorney's Office worked with the Fire Marshall in declaring the property a fire hazard and nuisance. There were some steps made towards compliance but, prior to eviction, the tenant brought more junk onto the property. A clean-up crew from Arthur Young's Debris Removal Company removed and disposed ofthe junk. The property is now in compliance.
Staff is continuing to contact Catellus/Prologis regarding the East Bay Bridge Shopping Center. Landscaping and improved use ofthe center has been an item ofdiscussion.
Planning Staff is still reviewing window signage at the Black and White Liquor Store. Another item ofconcern is the billboard on the side ofthe building facing 40th Street. Planning staffwill be reviewing that use as well. Although the billboard has been there for a long time, it provides off-site advertising.
11 The Community Preservation Committee is reviewing the Newsrack Ordinance and plans to have information to share about potential locations and the type of racks available at the next CPC meeting on October 16.
The status of the Community Preservation Projects is summarized in the table described as Attachment #5.
AFFORDABLE HOUSING PROJECTS
Oak Walk Project Update, 4dhl41st/San Pablo Avenue
Construction of the Oak Walk mixed-use, new construction residential/retail project is proceeding and expected to be complete in March 2009. The project includes approximately 5,000 square feet of retail fronting San Pablo Avenue, and 53 for-sale units, of which four are reserved for lower income households pursuant to an Agreement on Affordable Units between the City and developer. The four below market rate (BMR) units will be priced at a moderate income price but made affordable to lower income households through provision of $110,000 silent-second, down payment assistance loans from the City's Ownership Housing Assistance Program.
In September, the Redevelopment Agency issued the second progress payment of $400,000 to BayRock Residential towards the renovation costs ofthe five single family houses on 41st Street. A housing development grant of $1.6 million was provided to BayRock under the terms of an Owner Participation Agreement executed between the Agency and BayRock. It is anticipated that the houses will be completed by the end ofthis year, and marketing will begin in late 2008.
4001 Adeline Four-Plex Project Update
In September, the Housing Committee approved a proposal submitted by Housing Consortium of the East Bay (HCEB), a nonprofit developer whose mission is to create affordable, accessible housing for individuals with developmental disabilities, for the renovation ofthe Agency's four plex property at 4001 Adeline Street. HCEB submitted the proposal in response to a Request for Qualifications and Proposals (RFQIRFP) issued by the Agency in May for the property's redevelopment. HCEB has proposed to renovate the four-plex and to work with an architect with prior experience in historic building restoration. HCEB is proposing to renovate the building and change the layout of the existing second floor one-bedroom units to three studio units. In addition to the existing two one-bedroom units on the first floor, the project will thus have five units. The first floor units ofthe four-plex would be made fully accessible units for persons with developmental disabilities who also have mobility impairments. HCEB would contract for supportive services for the residents through Regional Center ofthe East Bay, a private nonprofit corporation that works with individuals and agencies to coordinate supportive services for people with developmental disabilities and their families.
By renovating the building with five units, the developer can apply for significant funding from the State Multifamily Housing Program special needs housing set-aside (which requires a minimum of five units), which will enable the request for Agency subsidy to be reduced. The
12 developer has requested a full land write-down as well as a housing development grant of approximately $1.2 million. The developer is also proposing funding from the Housing Authority Project Based Section 8 Program, the Alameda County HOME Program, and Community Development Block Grant funding available through the County. The developer plans to apply for funding from these other programs in early 2009. The Housing Committee approved the proposal by HCEB, and staff is currently drafting an Exclusive Negotiating Rights Agreement for consideration by the Agency in November.
Adeline Place Project Update, 3801 San Pablo Avenue
Staff from the Economic Development and Housing Department has been in discussions with representatives ofAdeline Place, L.P., the developer ofthe Adeline Place project. Adeline Place is a 36-unit, mixed use retail/for-sale condominium project under construction at 3801 San Pablo Avenue, the former site of the Money Mart check cashing store. The developer and Agency entered into a Disposition and Development Agreement (DDA) in 2005 for the redevelopment of the site. The DDA provided for a land write-down and additional subsidy of $2.225 million for the provision of 13 Below Market Rate for-sale units for moderate income households. Due to the current downturn in the condominium market, the economics of the project have been negatively impacted. The developer has approached Agency staff about potential additional financial assistance to make the project financially viable. Staff is considering options which will be presented to the Agency board in its closed session in November.
Oliver Lofts SpecialAssessmentAgency Assistance Program
In July 2008, the Owners' Association of Oliver Lofts (the "HOA") approached the City about obtaining financial assistance from the Agency to cover the special assessment needed to cover water intrusion repair costs that are underway at the project. The Oliver Lofts project is at 1200 65th Street and includes 50 units, ten of which are designated Below Market Rate (BMR) units for low and moderate income households. In response, in August, the Agency's Homebuyer Programs Coordinator conducted a survey of Oliver Lofts homeowners to assess the level of interest in an Agency-funded special assessments loan program from low-to-moderate income homeowners in the development. The survey results included the following: 6 low-to-moderate income BMR owners, 4 BMR owners who are no longer low-to-moderate income households, 9 low-to-moderate income owners who own market rate units, and 17 market rate unit owners whose incomes exceed the moderate income limits.
The HOA Board sent ballots to the homeowners on August 27th which were required to be th returned by September 25 . The membership's vote to adopt the special assessment required an approval by the majority ofmembers, and vote on the HOA bank loan/line of credit required the approval of 3/4 ofthe membership. The ballot indicated that total repair cost is $3,787,655, for which the HOA has $1,922,200 in funds, with a $1,865,455 shortfall. The proposed bank loan and line of credit would provide loans to the members at an estimated 7% interest rate with an estimated 15 year term. All loan origination fees would be paid by the HOA from reserves. The HOA adopted the special assessment and also adopted the vote on the HOA bank loan/line of credit. The owners will have the option of paying for the special assessment "up front", taking advantage ofthe HOA loan, or a combination ofthe two. The special assessments payment due
13 date will be October 1, 2009, with the exception that assessments on any properties sold prior to that date, but after November 1, 2008, would be due upon sale.
In September, staff developed a draft proposal for an Agency-sponsored loan program in connection with the pending special assessments. As of the writing of this report, the Housing Committee on October 1st recommended approval of an Agency loan program to assist with the st special assessments which will be forwarded to the Agency for consideration on October 21 • The loan program would be extended to owners ofthe ten BMR units in the project, as well as low to moderate income owners of the market rate units. The Agency's loans would be low interest rate, fully amortized loans that would be deferred payment as necessary to meet debt-to income ratios of no more than 45% of the gross monthly household income for a low income households and no more than 50% for a moderate income household.
Current Projects being leased/sold through Affordable Housing Set Aside Program
A chart showing the status of projects currently subject to the City's Affordable Housing Set Aside Program is presented as Attachment #6. This chart includes approved projects that include "inclusionary" or "set-aside" Below Market Rate units that are either for-sale or rental units.
Below Market Rate Resale Activity
There are two BMR units currently on the market as resales. One of the units is within the Terraces project at 5855 Horton Street and one unit is located at Liquid Sugar Lofts. Owners of these units are responsible for the marketing ofthe units; however, the City posts the availability of these units on the City's website, Economic Development and Housing Department page under Ownership Housing resources, at http://www.ci.emeryville.ca.us/econdev/pdf/avail units7808.pdf.
City ofEmeryville Foreclosure Prevention andPredatory Lending Prevention Strategy
The September 22, 2008 Progress Report on implementation of the City's Eight-Point Foreclosure Prevention and Predatory Lending Prevention Strategy is presented as Attachment #7.
CDBG Program - Neighborhood Stabilization Program Grants
As part of the Housing and Economic Recovery Act of 2008 (HERA) signed into law by President Bush in July, $3.9 billion in new Community Development Block Grant funding was authorized for a new program to provide emergency assistance to state and local governments to acquire and redevelop foreclosed properties in their communities. A broad description ofall the program components ofHERA was included in the August Progress Report.
The CDBG funding authorized under this new "Neighborhood Stabilization Program" (NSP) is on a very fast track. The United States Department of Housing and Urban Development (HUD) worked on a formula allocation for the $3.9 billion in August and September, and announced the th funding amounts for each state and entitlement jurisdiction on September 26 • Alameda County
14 received an allocation of$2.1 million. Oakland received an allocation of$8.25 million. HUD is requiring that all grantees who were allocated funds submit a program application for the funds to HUD by December I". Alameda County Housing and Community Development Department, as the lead grantee covering the Urban County, of which Emeryville is a member jurisdiction, will submit the application. On October io", the City's Housing Coordinator, Amy Hiestand, and First Time Homebuyer Coordinator, Janet Anderson, will participate in a meeting at HCD with staff of other Urban County jurisdictions to discuss potential sub-allocation models for the funding, share foreclosure data resources, and discuss potential uses of the funding in our jurisdictions. Twenty-five percent ofthe grantee's overall funding must be spent on housing for those at or below 50% ofthe area median income (very low income). The funding must be spent within four years. More information on this new program is found in Attachment #8.
HOUSING POLICY
2009 Housing Element Update The City must adopt an update to its Housing Element and submit it to State HCD by June 30, 2009. A first draft ofthe 2009 Housing Element was approved by the City Council in May 2008 and sent to State HCD for comments. The City received written comments back from the State on the first draft. Staff will be working on incorporating these comments over the coming four months. During this phase, staff will upload more public review information on the City's website in connection with the Housing Element in an effort to engage citizens further in the development ofthe City's housing policy, and to reach low and moderate income households in public participation efforts. Also, staff will send the Housing Element out to parties who may have an interest in reviewing the City's draft element based on their past interest (such as the Non-Profit Housing Association ofNorthern California, the League of Women Voters, and the GreenBelt Alliance). It is anticipated that a community workshop will be held on the draft Housing Element in early 2009, followed by review by the Housing Committee, Planning Commission, and City Council.
Calendar Year 2007Housing Element Progress Report
In September, the City Council approved the Calendar Year 2007 Housing Element Progress Report and authorized its submittal to the State Housing and Community Development Department (HCD). The CY2007 Progress Report covers the City's progress with respect to goals, objectives, policies and programs identified in the current Housing Element that was adopted in 2001. The report was previously reviewed by the Housing Committee and Planning Commission in August.
Housing Committee
rd The Housing Committee met on September 3 • Minutes of that meeting may be found in Attachment #9.
15 EMERYVILLE ARTS AND CULTURAL CENTER
The first phase of the Emeryville Arts and Cultural Center Strategic Plan process began in August. Museum Management Consultants (MMC), the firm hired by the Redevelopment Agency in June to implement this process, held two full-day interview sessions to meet in one on-one meetings with over forty individuals who were invited to take place in this first phase of the process. Those interviewed included Council members, Emeryville artists, representatives from Emeryville's business community, department heads, representatives of the Emery Unified School District, and others. MMC is compiling the main themes arising from the interviews and this will be presented to the Agency at the conclusion ofthe assessment phase. Also in August, the Agency issued a public notice to announce formation of the Steering Committee for the Strategic Plan process. The application deadline has been extended to October n", and it is anticipated the Agency will appoint the Committee at its October 21st meeting. Staff has been working on the logistics preparations for a Visioning Workshop to be held on Saturday, October 11th at City Hall from 9 a.m. to 12 noon. Members of the public and project stakeholders are invited to attend the Visioning Workshop to develop the vision, mission, and goals for the art center. The agenda for the workshop may be found in Attachment #10.
PUBLIC ART PROGRAM
Bus Shelter Public ArtProgram
The Public Art Committee met on September 18,2008 and reviewed the draft Call for Entries on the theme of "Flora and Fauna," and has made a recommendation to approve the program to be taken to the City Council. The Call is structured in a way in which to allow artists working in both digital and more traditional mediums to apply. The Call is restricted to those who live and work in Emeryville, over the age of 18. The Call covers a three-year timeframe with each of nine artists exhibiting five images at five bus shelter for four-months each. This installation method reinforces the bus shelters as art sites that feature a particular artist throughout the City for the four-month time frame. The goal is to enliven the transit experience during the three years of the program, and to bring art to the transit ridership. The staff has worked with the City Attorney's office and the Department of Public Works to create a draft Agreement between the City of Emeryville and Clear Channel, Inc. for the installation and maintenance of five shelters (two at 40th and San Pablo, Powell and Commodore on the bay side, and Shellmound at Bay Street on the southerly direction, and Hollis at Stanford in front of Novartis). Agreement to include the later shelter was obtained in mid-September. The complete proposal will go the City Council on October 21,2008 for their review.
Appraisal Bids Received for Valuation on Two Works: Peninsula Tell-tail and Quagliata's Glass Panels
Louise Barco Allrich Fine Art is scheduled to complete the final report in October. Staff held site visit with the appraiser ofboth works. The appraiser has contacted the artists. Currently, she is conducting research on replacement values to be included in final report.
2008 Exhibit Award
16 The City Council approved the selection ofa jury to select a work for the annual Exhibit Award, formerly referenced as the Purchase Award. This work will be selected from the works on exhibit at the Emeryville Celebration of the Arts in early October, and be installed in the City Hall by the end ofthe year.
East Bay CulturalArts Committee
Staff continues to meet with the working group to develop a program to raise awareness of the cultural arts in the East Bay. Its members include the Public Arts Administrators from Berkeley, Oakland, Richmond and Emeryville as well as representatives of arts organizations. The East Bay Community and San Francisco Foundations have submitted a grant to the Irvine Foundation to fund a joint web presence and outreach effort. The group will convene again in October.
Public Art Committee
The Public Art Committee met on September 18,2008. Staffprovided updates on both City- and private developer-owned public art including the completion ofthe glass awning at the entrance of Glashaus (a photo of the awning is shown in Attachment #11)and metal work-in-progress at the site ofthe proposed AgeSong facility. The Public Art Committee reviewed final nominations for this year's Exhibit Award selection panel and the Call for Entries, schedule and budget for the proposed Bus Shelter Public Art Program. The next Public Art Committee meeting will be held on October 2,2008 at 5:30 p.m. at the Celebration ofthe Arts. An opening reception for the Celebration ofthe Arts will be held on the evening ofFriday, October 3,2008.
GREEN CORRIDOR
Green Corridor partners are planning the December Green Corridor Summit for the morning of December 1t h at Laney College. The Summit will be divided into two parts. The first part will be a Board meeting with Principals representing each partner. At this meeting Principals will conduct business including a proposal to increase the size ofthe Corridor by including other East Bay Cities. The second part of the meeting will be a public/press related session, during which Partners will present metrics demonstrating what's unique about the East Bay Green Corridor, the "Career Pathways" model, an overview of cutting edge research in green technology, and a description ofBest Practices in each City that leads to the unique nature ofthe corridor.
LAKE TAHOE TOUR
Economic Development and Planning Staff partnered with the Chamber of Commerce in delivering a presentation to a contingent from South Lake Tahoe on Emeryville's redevelopment and transformation.
17 LIST OF ATTACHMENTS:
Attch No. Document Title 1. South Bayfront Pedestrian-Bicycle Project Committee Meeting Minutes 2. Photograph of5998 Beaudry Street 3. Photograph of4383-89 Adeline Street 4. Housing Rehabilitation Program Table 5. Community Preservation Projects Status Table 6. Affordable Housing Set Aside Program Status Chart 7. Foreclosure Prevention and Predatory Lending Prevention Strategy 8. Neighborhood Stabilization Program 9. Housing Committee Meeting Minutes 10. Agenda for the Visioning Workshop 11. Photograph ofthe awning above the entrance to Glashaus Project
18 each performance measure will also need to be ranked in order to establish a weighting system. The ranking ofthe performance measures was not completed, and will be done at the next meeting. c. Site visits to potential tunnel and bridge landing locations: The committee took a tour ofpotential bridge/tunnel landings, and made four stops: LaCoste and 64th, tunnel entrance in south lot ofPacific Park Plaza, Shorebird Park and Point Emery.
VI. StaffComments: None
VII.Committee Member Comments: a. Staffwas directed to obtain data on bicycle/pedestrian trail utilization that was completed for the South Bayfront Pedestrian/Bicycle Bridge. b. Chair Fricke request that at the next meeting, the committee be provided with rough estimates ofthe cost of the four options (i.e., bridge at 65th, bridge just north ofpowell, tunnel to pork chop, tunnel to Shorebird Park).
VIII.Adjournment: Meeting adjourned at 11:35 AM
SECRETARY Attest:
CHAIRPERSON
20 5998 Beaudry Street Attachment #2 BEFORE
AFTER 4383-89 Adeline Street Attachment #3
BEFORE
AFTER Attachment #4
Emeryville Housing Rehabilitation Program FY 08·09
Name & Address Build/no TVDe TVDeof Rehab Status Amount Corey BBc klA~son Kohn 1060 - 43rd Street Sha le Family - owner Ext Paint Grant On hold Tteodis Riley 1015- 45th Street Shale FamilY- owner Pairt Grant 'oarncoat on letter to be sert $13,~0 .00 Annette Rush 4379 Adei ne Street Tri-olex Ext. Paint Grart RDA Appoved - work started $30,000.00 Annette Rush Rehab Loan - Rental 4379 Adelne Street Tri-olex RDA Aorroved - work started $50,000.00 Scheffer Ely & Susan Donaldson 4321 Essex Street Shale Family - owner Ext. Paint Grart RDA oarnooauonletter to be sert Gladys Getchell Ext. Paint & Access 5899 Beaudry Street 2 units Grant- RDA anrroved - awaitina ead clearance $30,000.00 Gladys Getchell 5899 Beaudry Street 2 units Access Grart RDA Wil work with RT onthis ordec t $10,000.00 Patricia Compton 1285B - 55th Street 2 single family units Access Grart RDA work almost complete $10,000.00
CDBG' RDA Total Funds Appropriated' 86,174 290,000 376,174 Funds Used Funds Comrritted 70,000 Funds Available 120,000
'Includes program income from loan pay-offs and monthly loan paymenls 8/27/2000 - funding for grants only •• loans are paid through Program Inco me Acd
23 Concrete Buy-back and Wrought Iron Fence Grants FY 08-09
~ Applicant Address Concrete ~ Plan Review Contractor IDill.!§ Total Cost
CO MPLETE TOTALS
Jerry Jezowski & 1212/& Bonrie Carpenter 5921 Val ejo Street XX Multi-family Need Bids
4/506 Wyndham Blanton 5893 B Valleo St X X Yes - PC BlIe Ridge Need Bids
5127/04 Bikram Randhawa 43ffi Adeline Street $9,000.00 $11,576.00 m ulti-family Green Jlcres work started $aJ,576.00
1015/ffi Delores El"own 5887 Beaudry Street X X inactive
7121/00 Patrida C01:1jton 1285 - 55th Street XX mu lti-family Green Jlcres Need Bids M. Vusuf & aseem 1011 6105 Shek h 5517 Beaudry Street X inactive
10118105 Lola Chin 5900 Beaudry Street $10,500.00 yes Reppa-ds work started $10,500.00
1116/00 Alberta Craig 4718 Saern Street $9,000.00 $6,000.00 yes Greenacres need contracts $15 000.00
2/19/08 Andrea Park 1200 - 82nd Street X Need Bids Pat DUncan c/o 4124/08 Margaret Pillow 5887 Val ejo Street X X Need Bids
Concrete Fence Total Funds App rop rialed $126,000.00 $132,000.00 $258,000 Funds Used Funds Comm it1ed $9,000 .00 $22,076.00 $31,&6 Funds Availab le $117,000,00 $109,924.00 $226,924 812512008
24 Attachment #5 CITY OF EMERYVILLECOMMUNITY PRESERVATION PROGRAM KEY PROPER11ES usr
tODRESS ftNERNAME Concern/problem Housing Reha~l Previous Contact With Staff II etterIBroohur I
Aildre Carpiaux Property is begnnn to took bad agan. Items stored in front Silgle-family home needs major dean up and repair. Yes 1264Ocean Avenue and rear of property. Rear fencing is bU~ing onto Peabody 1264 Oceai Ave. Enuryville, CA 94608 Lane. property is unkept - OverflovMgtrash, matressess along side M. vtetoe & o. vratce-cteston Letter sent to owners (tnst) regcrdilg partidpah:m in the 763Sant Ray Ave. of buldirg, cars parked on grass, dJmpster nearsidewalk Yes program. letter reqrested response by61201OB. At ttis 1261/63 - 64th Sf oakland, CA 94610 abd frame only of fence tme no response.
DonnaAgualo 1241Stanford Ave open storagein driveway Yes O1-fPing issues; most¥ caused by son storing tems n 1241 stanford Ave Em«yville, CA 94608 driveway.
Leu-a Balderree 12/05 -letter sent regarding pedingpaint. 2/07 - second 1270 - 64th Street letter sent. 3107- property posted. 7/12 3rd nonce 1270 - 64th Street Emeryvlle, CA 94608 peeling paint! roof Yes sent/posted.
Tuck Leo & flay Heung 4243 Reinhardt Drive Fencng in end landscape trinmed. Staffwil send info en 1252 - 64th Street Oakland, CA 94619 tenant: sen lJu 6409 Valle'o St (637-8810) Yes pant grant to tenant to see if they qualify md are interested.
Bettie Hudson 55m Beaudry street 12/5 -letter sent regardng peeling s:ainUmant. 212107 -2nd 5504 Beaudry Street emeryvile, CA Yes nctce sent. 7/12 - 3rd Nctice to be sent receved ccrnptant about storage issues from property Ken BUkONSki owner as wei as a concerned ctlzen. Owner provoed No- rot 5876 Doyle Street photos; staff unable to view due to woalen fencilg at epptcebe 5876 Doyle streEt Emeryville, CA location.
Commerical Properties
roo ~.". IADDRESS IeUS'NESS IcONCERN/PROBLEM NFOSENT PREVIOUS CONTACT WITH ST/JFF Catelusis wortOngon draft landscape ptm whim will 3839 Emery Street ProLogs/Catelus - Greg Moore nctufe etements of original plan (trees) end deeqn landscape issues Property flanager. Val«ie lane East Bay Bridge 807 Broadway. Suite #210 concepts by SZFM. Catalus in process of obtailing costs ~~~nd, ~staff se~~'!'.~11 st~~ ~~~_.... _-- _CA 94607 .__ .. _------_.- for plan; 4/11 requesting ____
M}1JngWon chc 4051 SP Ave 18(69 lamson Road 8/07 - Complaint regarding sign~e at market Panning to Black& White Warket Castro Valley, CA 94546 581-a620 Tobacco evemsrnc: sigmge issues send letter.
25 ATTACHMENT 6 Affordable Housing Set Aside Program Project Status Table Includes only those projects that have received Planning Commission approvals andwhich are subject to the Affordable Housing Set Aside Program Ordinance (30 or more units).
Updated - October 1, 2008
Project Name BMR Unit Status Vue46 (Levin Menzies & Assoc.) Vue 46 BMR workshops were held in January and 79 total units - For-sale applications were due 2/11/08. Applications being 9 BMR units (6 mod/3 low) processed. Ofthe 9 BMR units, 5 have closed escrow and 3 other units are in contract. All 50 applications on the lottery list have been processed, with one backup application in process for the final BMR unit. Glashaus Lofts (Pulte) Podium phase near completion. First phase oftownhouse Hollis/65 th Street units completed late spring 2007. Ofthe Phase I BMRs (11 145 total units - For-sale townhouse units) 10 sold and the last one just fell out of 29 BMR units (18 mod/6 low/5 very low income) contract, so the Phase I lottery list is being reactivated. The Phase II (18 podium units) lottery was held on June 11th. On BMR buyer has closed escrow, one applicant is in contract and two other applicants have received first mortgage approval. The lead lender has only processed 16 applications in fourteen weeks. Oak Walk (Bay Rock LLC) Owner Participation Agreement approved by Agency 53 total units in new construction project - 8/7/07 for $1.6 million subsidy for 5 houses' renovation; 4 BMR units at low income; 5 BMR units to be Affordability Agmt approved by Council 8/7 for 4 low provided in houses on 41st St (moderate income income units in new construction portion. Renovation for-sale) completion by end of2008. Marketing Plan for houses being drafted, to launch in November/December. New construction mixed use project completion by March 2009. $800K of$1.6 M grant for houses renovation has been released to developer. 4001 Adeline Street four-plex (HCEB proposed Four-plex relocated to Adeline/au" by Bayrock in developer) September 2007; parcel dedication completed; Agency Five units for developmentally disabled assuming maintenance ofsite. Staffcurrently drafting households at 20% AMI (extremely low income) Exclusive Negotiating Rights Agreement for consideration by Agency in November. Christie Park Towers (Tomorrow Development) Affordability Agreement approved. Demolition completed 6150 Christie Avenue but construction has not begun. Project on hold. 60 total units - for sale 12 BMR units (6 mod/6 low) Adeline Place (Placeworks LLC) Construction underway. Completion spring 2009. 36 total units - for-sale 13 BMR units (moderate) Ambassador Homes (RCD) Project approved by Planning Commission. Billboard 55 total units - for-sale settlement reached and billboard set to be removed in late Agency-restricted BMR units levels TBD 2008. Project on hold currently.
R\Eco Dev & Housing\AmylHousing\Housing Committee\AHSA Status Chart.doc
26 ATTACHMENT 7 Predatory Lending and Foreclosure Prevention Strategy Progress Report September 22, 2008
1. Outreach to Emeryville Residents
The City is continuing to make information available on the City's website and through informational brochures at locations throughout the City.
2. Workshops on Predatory Lending and Foreclosure Prevention
The City's homebuyer Programs Coordinator is working with the workshop presenters on the upcoming October zs" workshop. This workshop will differ from the previous workshop in a couple ofways. We will be doing wider publicity to the general public, not just to Emeryville residents and employees. The workshop format will differ also, with a pre-registration process that will allow the housing counseling agencies to request documentation and a budget prior to the workshop so that files will be started on the clients before they attend the workshop.
3. Foreclosure Data Tracking
The Homebuyer Programs Coordinator has continued tracking Emeryville properties in the foreclosure process since last December. The database includes properties that have been in some phase ofthe foreclosure process- those that have recorded Notices of Default (NOD's), recorded Notice ofSale (through foreclosure), or REO (Real Estate Owned) properties that have been taken over by the lender through foreclosure sale. It is not a cumulative list ofall properties in Emeryville that have been in the foreclosure process.
There are currently 94 properties on the list ofEmeryville properties in foreclosure, including homes already lost through foreclosure. The 94 properties that have been in some phase ofdefault since we began tracking these properties represent 4% ofthe 2,352 estimated owner-occupied residential units in Emeryville. Ofthese properties, eight properties have received NOD's in the past two months and seven properties have had foreclosure auctions scheduled in the next couple ofweeks or the auctions have been postponed. The locations ofthe 94 properties foreclosed or in some phase offoreclosure are shown below:
• 23 in Watergate • 18 in Bay Street • 12 in Pacific Park Plaza • 8 in Andante • 4 in Emery Bay Village • 3 in Bridgewater • 2 in Elevation 22 • 2 in the Terraces at EmeryStation
27 • 1 in City Limits • 1 in Oliver Lofts • 1 in Liquid Sugar • 1 in Green City Lofts • 1 in Emeryville Warehouse Lofts • 1 in the Besler Building • 1 in Bluestar Comer • 15 in east Emeryville
A total of20 properties have foreclosed in the past nine months, only one ofwhich has foreclosed in the past two months. Ofthe foreclosed properties, five are in Watergate, three are in Pacific Park Plaza, five are in Bay Street, two are in the Terraces, three are in East Emeryville, one is in the Emeryville Warehouse Lofts, and one is in 1246 65th Street.
4. Outreach to Emeryville Property Owners in Foreclosure
The Homebuyer Programs Coordinator continues to do mailings to Emervyille property owners who have received Notices ofDefault or Notices ofSale, as well as property owners whose property is being sold due to property tax defaults. She has also attempted to contact all the Emeryville owners in default by telephone.
5. Counseling and Referrals for City Program Participants.
The Homebuyer Programs Coordinator has referred five homeowner program participants to the two HOD-approved housing counseling agencies that the City is retaining to provide services- the Unity Council Homeownership Center and the Community Housing Development Corporation ofNorth Richmond. Four program participants have cured their defaults. Unfortunately, the fifth program participant with a $17,250 Agency loan did lose his home through foreclosure.
Another First Time Homebuyer participant going through bankruptcy had his bankruptcy discharged. The City Attorney's Office attended the proceedings to ensure that the Agency's $51,450 loan remained secure.
A rehabilitation loan recipient with a $14,225 paint grant went into default on her first mortgage but she was able to cure her default. The Homebuyer Programs Coordinator sent her a letter and contacted her by phone to give her housing counseling agency referrals. She is a senior citizen with a home on Vallejo Street.
6. Coordination with Other Jurisdictions and Other Partner Organizations The Homebuyers Program Coordinator is working with housing counseling agencies and Alameda County on the upcoming workshop and will be coordinating with the Emeryville Chamber ofCommerce to publicize the event.
R:\Eco Dey & HousingVanet\Predatory Lending and Foreclosure Prevention'Progress Report 9-22-08.doc
28 Neighborhood Stabilization Program Grants - Community Development - CPD - HUD Page 1 of2
Communit)l P1anlling & Developmenr ATTACHMENT 8
Community Neighborhood Stabilization Program Planning and Development Grants • Comrnurutv OeVe!GI='il)!-~:'t Introduction r::j':f Information by State DP,ograms ~ btll pigj!JiH!Il.~PJ~!!O! .. CD8G Entitlement HUD's new Neighborhood Stabilization Program Communities will provide emergenc:y assistance to stat~ and 5 print vClrsion .. State Administered local governments to acquire and redevelop CDBG foreclosed properties that might otherwise BSedian 108 Quick Links become sources of abandonment and blight .. Non Entitlement CDBG Grants In Hawaii within their communities. The Neighborhood • NSP federal Register Nq~~e • COBG Insular Are"" Stabllizatlon Program (NSP) provides grants to • !,!~p. Stlllt~.,""'~JI.!I.9cations ..Disaster Recovery every state and certain local communities to • N!!PJ.~.! ~ovemment Assistance purchase foredosed or abandoned homes and AIJR.(;tJm[l!!. SLLmmary IINeighborhood to rehabilitate, resell, or redevelop these Stabilization .. Colonia. homes In order to stabilize neighborhoods and Hue Resources stem t.he dec\lne of house values of neighboring HUD news homes.The program is authorized under Title • HlIP:~ l'cmrt"'!$ "tethl!!I9logy III...o' the J:lcUlsfng ao~ ~c;onomi(: 1J~~ov~!,v • I\ISP. Qrill!~- D.at.. ~esOurCes Home.i A«;t. Qf~()O$. • l.i!.c:JJl CPP ContllCt$ • NSP I;n~lmn~~!,!._q_f!liIr'!.n.~e Resources Requirements • fI1A·oWn" fore<:Iosed Communities P"'~rt!~ • foredosliFe Recovery Working with HUD ~r~t.!!9i_~ State and Local NSP Allocations • land ~anlcing R~urces Tools Webcasts ,,,..iling lists RSS Feeds lIell>
Northem ~ M.t.... • l"~!U ..
~ -
view list ofstates
Nature of Program
HUD awards grants to states and local jurisdictions to stabilize communities hardest hit by foreclosures and delinquenCies. The regulations for NSP grantees are noted In f~g~ral Register Notice...
http://www.hud.gov/offices/cpd/communitydevelopment/programs/neighborhoodspgl 10/1/2008 Neighborhood Stabilization Program Grants - Community Development - CPD - HUD Page 2 of2
NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose Incomes do not exceed 50 percent of the area median Income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed 120 percent of area median Income. Activities may not qualify under NSPusing the "prevent or eliminate slums and blight" or "address urgent community deve\opment needs" objectives.
Eligible Uses
NSP funds may be used for activities which inClude, but are not limited to:
• establish financing mechanisms for purchase and redevelopment of foreclosed homes and residential properties; • Purchase and rehabilitate homes and residential properties abandoned or foreclosed; • Establish land banks for foreclosed homes; • Demolish blighted structures; • Redevelop demolished or vacant properties
Requirements
Each NSP grantee receIVIng an allocation of NSP funds must submit an action plan amendment desa1b/ng the Intended use of funds by December 1, 2008 and all funds must be used within the statutory deadline of 18 months from receipt of the funds.
HUD Is USingthe Disaster Recovery Gl'8nt Reporting (DRGR) system to monitor NSP funds and grantees will be required to use DRGR for action plan and perfonnance report submissions to HUO. CitIZen partldpatlon will be required under the NSP, but the citizen comment period for action plans will be limited to 15 days.
ContactU.
If you are an NSP grantee and would like additional Information on the program please use thi~fQ.un to contact a Hue NSP Representative. To view previously posted questions and responses visit this page.
Content current as of september 30, 2008 (;) Back to top
F9.tA ~!1Vacv W~P9.1i.~_ ..ncfIf1lportant Unks U.S. Depltltment of HousIng and Urban Development 451 7th Street S.W., WashlnglDn, DC 20410 Telephone: (202) 708-1112 TTY: (202) 708-1455 FinQthe a9dr.~s of a HUD9rfl~~ ~,!r 'tou
http://www.hud.gov/offices/cpd/communitydevelopmentJprograms/neighborhoodspg/ 10/1/2008 HOD News Release 08-148 Page 1 of3
Newsroom
I' -: J '...~. 0' -;: ••
HUD News News Release Newsroom ~ Information by State Priorities ~ About uuo "!int versten Homes Bllying HUD No. 08-148 For Release owning Brian Sulliven Fridev Sclllng (202) 708000685 5epbMnber 26, 200a Renting Www,tuld.gov/news/ Uomcless Home improvements HUO homes PRESTON ALLOCATES HEARLV $4 BILLION TO STABILIZE NEIGHBORHOODS IN Fail houshl!' STATES AND LOCAL COMMUNITIES HARD·HIT BV FORECLOSURE FHA rctuuus HUD plans housing 5ummlt to explain new Neighborhood Stabilization Progrilm FOI-.edosurc consumer Info WASHINGTON - U.S. Housing and Urban Development Secretary Steve Preston Communities today allocated a total of $3.92 billion to all states and particularly hard-hIt areas About communlttcs trying to respond to the effects of high foreclosures. HUD's new N.~!g!l!l9r"{lod vohlntcNin!l StablliP!.t!Q.I.J..P..f9f1.fll.ffl (NSP) will provide targeted emergency assistance to state Orllanizinll and local governments to acquire and redevelop foreclosed properties that might Economic devetopmcnt otherwise become sources of abandonment and blight within their communities. Working with IIUD HUD plans to host a national hOUsing summit in Washington, DC on October 7-8, OnlHts. as well as series of regional conferences to explain the details of this new PragralllSo a program governors, mayors, county executives and other State and local Contracts to Walk online leaders. HUD j"bs Complaints "To those areas trying to recover from the effects of foreclosure and declining property values, help is on the way,· said Preston. ·Clearly, the Intent is to put Resources this money to work In communities with the highest need and to have a Librarv meaningful impact. Now the real work begins and HUD stands ready to support Handbooks/ forms these States and communities as they work to stablllze their neighborhoods." Common questions
Tools The funding is provided through HUD's COmmunity Development Block Grant Webcasts (CDBG) Program under the Housing and Economic Recovery Act of2008. These Malliu!.l lists targeted funds will be used to purchase foreclosed homes at a discount and to ass Feeds rehabilitate or redevelop them in order to respond to rising foreclosures and falling 1·lelll home values.
State and local governments can use their neighborhood stabilization grants to acquire land and property; to demolish or rehabilitate abandoned properties; and/or to offe,. downpayment and closing cost assistance to low- to moderate income homebuyers (household incomes not exceed 120 percent of erea median Income). In addition, these grantees can create "land banks· to assemble, temporarllv manage, and dispose of vacant land for the purpose of stabilizing neIghborhoods and encouraging re-use or redevelopment of urban property.
In determining the allocations announced today, HUD followed Congress's direction that grants be targeted to areas based on the number/percent of foreclosures, suoprime mortgages and mortgage defaults and delinquencies. HUD took a data driven approach to this process, relying on numerous data sets from government agencies and private sources.
HUD also will Issue specific rules that will assist communities in the administratIon of this new program and to ensure, as Congress directed, that these grant funds be obligated for specific activities within 18 months. This Congressional timetable may present challenges to state and local governments undertaking ambitious, and in some cases unprecedented, acquisition and rehabilitation activities. Meanwhile, HUD Is actively encouraging local governments receiving direct grants http://www.hud.gov/newslrelease.cfm?content=pr08-148.cfm 10/1/2008 HUn News Release 08-148 Page 2 of3
to coordinate with each other, and with their state governments, to make most effectIve use of available funds.
The NSPProgram also seeks to prevent future foreclosures by requiring housing counseling for families receiving homebuyer assistance. In addition, the Agency seeks to protect future homebuyers by requiring States and local grantees to ensure that new homebuyers under this program obtain a mortgage loan from a lender who agrees to comply with sound fending practices.
###
HUD Is the nstion's housing agency committed to increasing homeownership, pattlcularly among minorities; cresting affordable housing opportunities for low Income Americans; andsupporting the homeless, elderly, people with disabilities and people living with AIDS. The Department also promotes economic and community development and enfora!s the nation's fair housing laws. More information ilbout HUD and its programs Is available on the Internet at wWw.,hud.gov and f!.s.Jl..~!!iJl.hllJl~!'.'!.
HUO'. Methodologv for .,Iocating the Supplemental COBG Appropriation
The Housing and Economic Recovery Act of 2008 calls for allocating funds to States and local governments with the greatest need, as determined by:
a. "The number and percentage of home foreclosures In each State or unit of general local govemment; b. "The number and percentage of homes financed by a subprlme mortgages in each State or unit of general local government; and c. "The number and percentage of homes In default or delinquency In each State or unit of general local government."
To ensure these funds have the maximum impact possible and are targeted to States and local communities with the highest needs, HUD analyzed data from several different sources, Including:
• The Mortgage Bankers Association National Delinquency Survey data on the rate of foreclosure starts In 2007 and 2008 as well as current rates of subprlme loans and loans in default or delinquency at the state-wide level;
• Census Bureau data from 2006 on the number of owner-occupied mortgages in each state to ensure that all states are treated equally;
• Federal Reserve's Home Mortgage Disclosure Act (HMDA) data on owner occupied and Investor mortgages made between 2004 and 2006, as well as the percent of those loans that are high-cost;
• Vacancy data from the U.S. Postal Service to determine areas where abandonment of homes due to foreclosure is more likely;
• Public data from the Office of Federal Housing Enterprise Oversight (OFHEO) to measure home price declines; and
• Labor Department data on the rate of unemployment at the city and county level.
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FOIA Prlvacv Web Policies and Important linb Home U.S. Oepartment of Housing and Urblln Development 451 7th St.....t S.W., Washington, DC 20410 Telephone: (202) 708-1112 rrv. (202) 708-1455 (i~~) Find th~ address of a HUD offtee near you ..•.., !-'.
http://www.hud.gov/news/release.cfm?content=pr08-148.cfm 10/1/2008 State Community NSP AllocatiOn LocalForeclosure Rate LocalAbandonment Risk Statewide Fol8CIoSllre Rate Statewide Abandonment Risk CA CAUFORNIA STATEPROGRAM $145.071,506 5.4% Medium 6.7%Low CA AlAMEDA COUNTY $2,126.927 5.0".4 Low 6.7% Low CA ANAHEIM $2,653.455 6.7%Low 6.7% Low CA ANTIOCH $4.049,228 7.7%High 6.7%Low CA APPlE VAlLEY $3,0&4,836 10.3%High 6.7% Low CA BAKERSFIELD $8.982.836 8.4% High 6.7%Low CA CHULAV~TA $2,830,072 6.2% Low 6.7%low CA COMPTON $3,242,817 lo.a% High 6.7%Low CA CONTRACOSTACOUNTY $6,019,051 4.8%Medium 6.7% Low CA COFIONA $3,802,842 7.4% Medium 6.7%Low CA EU Action Recap - Meeting Minutes Meeting ofSeptember 3, 2008 I. Call to Order and Roll Call: The meeting was called to order by Chairperson Treuting at 6:02 p.m. Those present introduced themselves. Roll Call is presented below. Members Present: Pat Hooper, Buzz Cardoza, , Kevin Rooney, Frank Jorden, Frank Flores, Nora Davis, Ed Treuting Members Absent: Members Excused: Kris Owens, Tina Rhodes, Ruth Atkin StaffPresent: Amy Hiestand, Nancy Templeton, Economic Development & Housing Department Citizens Present: Matthew Gordon Others Present: Darin Lounds, Executive Director, Housing Consortium ofthe East Bay (HCEB); Connie Casto, HCEB; Arnie Fischman, HCEB Development Consultant II. Public Comment - There was no public comment. III. Approval ofMinutes ofAugust 6, 2008 Meeting - Motion to approve minutes was made by Frank Flores; seconded by Frank Jorden; approved unanimously (Buzz Cardoza abstained). IV. Action Items A. Consideration of4001 Adeline Street Affordable Housing Proposal Amy Hiestand distributed a handout ofher presentation on this report. The Housing Committee was being asked to make a recommendation to the Agency to approve the affordable housing proposal by Housing Consortium ofthe East Bay (HCEB) and recommend that an Exclusive Negotiating Rights Agreement be prepared for the Agency's consideration. Amy gave an overview ofthe project proposal, the history ofthe four-plex approvals and its relocation to the Agency site at 4001 Adeline Street, how the HCEB proposal responded to the Agency's design and development considerations, and the financial subsidy proposal for $1.2 million to support the project. Before taking the vote, Housing Committee members were invited to ask questions about the staffreport and proposal, either ofstaffor members ofthe HCEB development team who were present. i. Member Davis asked for more detail from representatives ofHCEB on the provision of supportive services. Darin Lounds, Executive Director ofHCEB, responded that individuals with developmental disabilities are able to secure support services funding due to the Landragan Act that was passed in 1969. The services funding follows the individual. Regional Center ofthe East Bay provides these services to the individuals with disabilities both within their home and at centers. There may be 3 or 4 service providers providing different services to an individual tenant. ii. Member Davis stated that it will be important to include the land value amount when an agreement is eventually reviewed by the Redevelopment Agency, and asked that an appraisal be conducted. iii. Member Rooney asked how many people in Emeryville have developmental disabilities. Darin Lounds responded that there are 68 people in Emeryville with developmental disabilities, based on statistics from the Regional Center ofthe East Bay. He believes that many are living at home with aging parents. iv. Matthew Gordon, resident and property manager at the Ennis' properties adjacent to 4001 Adeline, asked about how the City was going to guarantee that the population in the project 29 would have developmental disabilities, instead ofbeing open to all with incomes less than 20% ofarea median income. Darin Lounds responded that the funding sources for this project are specific to this population and that they have had success at their project in Fremont with HUD in targeting the project to individuals with developmental disabilities instead ofa broader disabled population. ***Member Flores made a motion to recommend approval ofthe HCEB project proposal and preparation ofan Exclusive Negotiating Rights Agreement for the Agency's consideration; seconded by Member Jorden; approved unanimously. V. Information Items A. Discussion of48th Street Cottages Rehabilitation Concept Amy Hiestand introduced this item, which was placed on the agenda at the request ofMember Davis. The agenda packet contained photographs ofthe single family homes at the eastern end of48th Street near Temescal Creek Park; the homes are rented and owned according to public property records by Frank and Barbara Forbes. Member Davis indicated that she was interested in bringing information on these properties to the Housing Committee to determine the committee's level ofinterest in staffmoving forward with meeting with the property owner to discuss potential Rehabilitation Program financial assistance. Staffnoted that depending on the level ofinterest from the property owner, staffcould explore more limited Rehabilitation Program grant or loan assistance to improve the single family homes, or with more significant Redevelopment housing funds, more significant rehabilitation could be undertaken in exchange for long-term affordability covenants. Nancy Templeton gave a short explanation ofthe Emeryville Rehabilitation Program loans and grant programs. There was some discussion about the age ofthe single family cottages. Member Davis stated that Don Hausler with the Emeryville Historical Society said these were Del Monte cannery worker homes that were relocated to their current location. The Housing Committee agreed that it would be appropriate for staffto pursue discussions with the Forbes about opportunities for the rehabilitation oftheir rental properties at the eastern end of48th Street. B. Housing Committee Policy Topic - Universal Design -- This item was postponed until the October meeting. VI. StaffComments Amy Hiestand distributed background information on H.R. 3221, the Housing and Economic Recovery Act of2008 signed by President Bush on July 30, 2008. She stated that staffis tracking this legislation, which includes numerous elements. One area is the impending distribution by HUD towards the end of September of$3.9 billion in new Community Development Block Grant funds to provide local governments in financing for the purchase offoreclosed homes, the purchase and rehabilitation of foreclosed or abandoned homes, the purchase ofproperties for land banks, and the redevelopment of demolished or vacant property as a result offoreclosure. VII. Member Comments - Member Hooper mentioned a short sale occurring in her neighborhood at the Temescal Lofts. VIII. Next Meeting Date - October 1, 2008 at 6 p.m. IX. Adjournment - The meeting was adjourned at 7:25 p.m, Prepared by: Approved by Committee: Amy Hiestand, Committee Secretary Date Economic Development and Housing Department 30 ATTACHMENT 10 Emeryville Arts and Cultural Center VISIONING WORKSHOP Saturday, October 11,2008 Emeryville City Hall Council Ch ambers 1333 Park Street Emeryville, California 9:00 a.m. to 12:00 p.m. Arrival an d continental breakfast at 8:45a.m. Please enterbuilding through g round floor levellink doors AGENDA 8:45 - 9:00 a.rn, Arrival and Continental Breakfast 9:00 - 9:10 a.m, Welcome from the City and Public Comment Period 9:10- 10:00 a.rn. Introducti ons and Background • Purp ose of Workshop/ MMC's Role • Introductions • Project Background • Assessment Findings 10:00 - 11:00 a.rn. Potential Art Center Concepts • Overview of Concepts • Group Exercise 11:00 -11:45 a.m. Expanding the Concept (Group Exercise) I I:45 - II :55 a.m, Additional Public Comment/Discussion Period 11:55 - 12:00 p.m.Concluding Remarks 12:00 p.m. Adjournment 31 ATTACHMENT 11 Emeryville Art in Public Places Program Glass Awning by Artist Whitney Cowing R:EcoDev&Housing\StaffReports\2008\September\Attachments\Att 8-PublicArt_WhitneyCowing Page 32 of 32 CITY OF EMERYVILLE MEMORANDUM DATE: October 6, 2008 TO: Patrick O'Keeffe, City Manager FROM: Edmund Suen, Finance Director SUBJECT: Finance Department Progress Report September 2008 Finance Division • Revenue Supervisor Recruitment There are 65 applicants for the Revenue Supervisor position. The HR department will be coordinating written testing followed by oral panel interviews before Department interviews. • Year End Audit Lance Soll Lungard CPAs (LSL) completed the fieldwork for Fiscal Year 2007-08 here at the th City during the week ofSeptember 29 . Staffis drafting the CAFR and the RDA financial statements and will be scheduling a Finance Committee meeting in November to review these year end reports. • State Budget The CA State budget was finally passed on September 23, a record 85 days into the fiscal year. Immediate impacts to City finances include a 10% reduction in State booking fees appropriations (nominal for the City). More important though is a one year $2.33 million grab of Redevelopment funds which our Agency can absorb, but such action sends a troubling signal that these takeaways may become more ofroutine event in balancing future State budgets. • Regulatory Reporting Staffsubmitted the Statement ofIndebtedness to the Alameda County Auditor-Controller Office and filed the Annual Street Report with the State Controller Office. • Economic Weakness/Credit Market Crisis th Turmoil in the housing and credit markets continue to strain the economy. On September 16 , the U.S. Treasury and Federal Reserve bailed out ailing AIG, whose financial strength and liquidity was greatly compromised due to its insuring ofmortgage backed securities and other risky debt against default. Had there not been such a rescue by the government, an AIG failure would have potentially placed the City's $13.7 million ofGuaranteed Investment Contracts (GICs) ofbond reserve funds with AIG was at risk. We urged AIG to terminate the GICs and th gladly accepted full payoffofthese funds on September 29 . Obviously, the depressed economy is also a serious concern for the City as it is with all agencies. Consumer spending is expected to slow with impacts felt in City revenue streams, including sales taxes and transient occupancy tax. As a result, staffwill be monitoring our revenues and budgets closely and identify possible corrective actions needed. Meanwhile, staffwill be presenting to the City Council on October 7th alternative revenue measures for consideration. September Progress Report Finance Department - 2 - IS Division Ongoing Project Status / Updates: • IT 3-Year Plan: At the request of the Technology Committee, IT has drafted a 3-year plan for the City's IT infrastructure and technology implementation. The plan is under review and will be presented to the Technology Committee on October 21. • WAN Reconfiguration: Paxio's installation remains delayed but is still expected to be complete by early October. IT has scheduled October 22 and 23 as the migration nights from the ATT network to the Paxio fiber network. • Phone System Replacement: The phone system replacement research is ongoing. No decision on hardware vendor has been made yet. Pending the approval of the IT 3-Year plan, this project should move forward. • Website Replacement: CivicPlus was onslte at the end of September to work with the department liaisons to begin their content gathering process. The design team had several meetings to complete design worksheets provided by CivicPlus. A timeline was also created, placing the go-live date of the new site at January 30, 2009. • Copy Machines: IT has selected a vendor and has firm pricing to replace all printing / copying / faxing devices in the City with new machines from Toshiba. The presentation to the City Manager was moved from September to October. • Document Management: IT has begun evaluating solutions for document management / records retention for the City. Two demos took place in September, with another scheduled for mid-October. Following the demos and preliminary pricing, IT will make a vendor recommendation to the City Manager. • LAN Update: IT has completed transferring all data for users in City Hall from the local machines to the network server. This will allow for more secure and reliable data access. IT has also purchased a Direct Attached Storage Device (DAS) to more than quadruple the current data capacity of the City. September Progress Report Finance Department - 3 - Business License: A chart showing recently licensed businesses and closed businesses is provided below. NEW BUSINESS REGISTRAnONS Business Name Address Business Type Established MAX MOTO INC 1365 63RD STREET IMPORTIDISTRIBUTION 9/1/2008 STREAMWRITE LLC 1350 OCEAN AVENUE SOFTWARE 9/4/2008 IVAN SHVARTS 1007 41ST #413 TANGO INSTRUCTOR 9/8/2008 THE MARK COMPANY, INC 6400 CHRISTIE AVENUE REAL ESTATE SALES OFFICE 9/8/2008 MODELOGIX 1079A 47TH STREET MODELING INSTRUCTOR 9/12/2008 DROPLET 5540 DOLE STREET UNIT C MARKET RESEARCH SERVICE 9/1212008 TUBEMOGUL 1250 53RD STREET, STE# 6 INTERNET SOFTWARE 9/16/2008 THRIVESMART, LLC 5684 BAY STREET., #638 WEB DEVELOPMENT DESIGN 9/16/2008 STAR GRILL 5959 SHELLMOUND FAST FOOD RESTAURANT 9/18/2008 REUBEN MARGOLIN STUDIOS 1330 66TH STREET INSTALLATION ARTIST, SCULPTOR 9/22/2008 NETSOL TECHNOLOGIES 2000 POWELL STREET., COMPUTER SOFTWARE DEVELMNT 9/22/2008 STE1500 TAMPHAM LLC 1510 PARK AVENUE #G IT CONSULTING SERVICES 9/25/2008 ADMECELL, INC 4053 HARLAN STREET., SUITE SALES&MARKETING OF RESEARCH 9/29/2008 311 REAGENTS GRAVITY BEAR., LLC 4210 HOLDEN ST VIDEO GAME SOFTWARE DEVELOPER 9/29/2008 ALL ABOUT THE DOG SALON & 3850 SAN PABLO AVE #105 DOG GROOMING SERVICES 9/30/2008 SPA A BETTER STRIPPNG COMPANY 4076 HALLECK STREET FURNITURE REFINISHER 10/1/2008 LUSH COSMETICS LLC 5665 BAY STREET RETAIL COSMETICS 11/1/2008 AUTOGRAPH GRAPHIC DESIGN 4600 ADELINE ST., #115 9/30/2008 PERSONALUMBRELLA.COM 5835 DOYLE ST., SUITE #115 INSURANCE SERVICES 9/3/2008 COLOUR PRESS 6647 HOLLIS ST PRINTING 9/3/2008 CLOSED BUSINESSES Business Name Address Business Type Date Closed HAND&MIND 5673 BAY STREET RETAIUJEWERY, GIFT, HOME, GARDEN 9/8/2008 CITY OF EMERYVILLE MEMORANDUM TO: Patrick O'Keeffe, City Manager FROM: Stephen L. Cutright, Fire Chief Date: October 1, 2008 Subject: PROGRESS REPORT September 1, 2008 through September 30, 2008 OPERATIONS 1. Total Emergency Incidents: 129 Building Fires under $ 5,000: 1 Building Fires over $ 5,000: o Vehicle Fires 1 Emergency Medical Calls: District #1 42 District #2 57 2. District #1 response area ofEngine 2441 and Truck 2471, which covers areas west ofthe Southern Pacific Railway Tracks, recorded 42 EMS related incidents. District #2 response area ofEngine 2442, which covers areas east ofthe tracks including San Pablo Avenue and the Triangle area, recorded 57 EMS related incidents. Also included in the total reported incidents were responses to 17 false commercial fire alarms and 11 freeway related incidents involving emergency medical services. SIGNIFICANT INCIDENTS 1. On September 4th fire units responded to a structure fire on the 4100 block of Adeline. Responding companies found a fully involved detached garage with two exposure problems. Mutual aid was received from the Oakland Fire Department. Exposures were covered with hose lines and shortly afterward the main fire was attacked and extinguished. The cause ofthis fire was determined to be electrical in nature. Progress Report - October 1, 2008 Page 2 of6 This incident is significant in the way it highlights the importance ofexposure protection in our fire suppression operations. When we say that we have "exposure problems" on a givenfire incident, we mean that combustible objects lie close to the object on fire and it may spread to the uninvolved combustibles. Our tactical priorities are that we first contain a fire, keeping itfrom growing or spreading, and then we work to extinguish the fire. It's a simple concept and, on the surface, doesn't appear to require tremendous mental agility to carry out. Like many simple things, however, appearances on afire scene can be deceiving. More to the point, we often are faced with intervening priorities: things like a life rescue, or burning objects too dangerous to approach, even to provide exposure protection. The latter case can include the presence ofexplosives or an impending propane tank burst. There are few hard andfast rules on an emergency scene exceptfirst to preserve life and secondly to protectproperty. The art offire command is that the officer mustfollow those priorities while at the same time listening to conflicting information, gaining only an imperfect understanding of the true emergency conditions, and tolerating a troublesome level ofuncertainty about how the emergency will develop. Within the urban environment uncheckedfire spread is one ofthe greatest hazards a community can face. The history ofurban living is replete with examples ofhow large sections ofcities burned due to uncontrolledfire spread th h Indeed, the firstfull week ofOctober (this year, October 5 through 1t ) is Fire Prevention Week in the United States, namedso in memory ofthe Great Chicago Fire of1871. 1 But we don't have to look that far back. On October 19-22, 1991 a conflagration driven by easterly winds consumed over 3,000 residential properties in Oakland andBerkeley, aided in part by heavy urban foliage surrounding hillside structures. 2 There should be little wonder then that the fire and building codes now contain numerous requirements which address the risk offire spread These include such things as draft curtains, area separation walls, fire rated window and door assemblies, smoke andfire dampers, fire doors designed to shut when an alarm system is activated, HVAC systems to handle smoke and heat within buildings, fire rated walls and opening restrictions, roofparapet walls, andstructure setbacks from property lines - all are designed to limitfire spread Automaticfire sprinkler th 1 The 1871 Great Chicago Fire started at about 9:00 am Sunday, October 8 in a shed bordering the alley th behind 137 DeKoven Street and burned until early Tuesday, October 10 , killing hundreds ofpeople and conflagrating over four square miles in Chicago, Illinois. There is a point in such conflagrations when, figuratively, the world becomes fire. This point was made by a newspaper reporter after San Francisco burned in 1906 when he described the fire as not in San Francisco, but a/San Francisco. th 2 It is noteworthy that the major destruction from the East Bay Hills Fire actually started on October 20 due specifically to the inability ofthe Fire Department to contain the smoldering remnants ofa fire which had been almost completely extinguished the previous day. Buried beneath matted vegetation off Buckingham Road, the smoldering fire sparked outward in a strong and very dry wind. With four engine companies on scene, each flowing water on to the fire at the time ofthe breakout, firefighters were unable to stop the catastrophic fire spread. Progress Report - October 1, 2008 Page 3 of6 systems, ofcourse, are designed specifically to controlfire spread and only incidentally to succeed in extinguishing a structure fire. Exposures, again, are those other buildings, vehicles or exterior combustibles which can be ignited by the originalfire. Most often, the means offire transference is radiated heat, the generation ofintense infrared electromagnetic radiation from a fire. 3 But it is also true that convective heat in the form of superheated gases in a thermal column can ignite exposures. The objective of exposure protection is to cool the surface ofthe exposure by applying water or to cool the thermal convection currents by a water curtain. While this is being done, another group offirefighters attack the main fire ifpossible. 2. On September io" the engine company housed at Station One responded to Commodore Drive to care for an elderly resident complaining ofsignificant difficulty breathing. Firefighters employed a device called a Continuous Positive Airway Pressure (CPAP) system to provide relief for a patient suffering from the effects ofCongestive Obstructive Pulmonary Disease (COPD) exacerbated by an underlying advanced congestive heart failure (CHF). Aging is not for sissies. Ifthey live long enough, elderly people typically become quite frail. Bones become brittle, osteoporosis stoops their shoulders and back, and the bad habits oftheir youth -like smoking, overeating, poor exercise and drinking - begin to catch up with them in the form ofshortness ofbreath and congestive heartfailure. As the lungs fill with fluid, taking a breath can no longer be taken for granted. Anddepending upon the stresses andstrains ofdaily living, breathing can become quite difficult. Within this general deterioration ofhealth often comes a crisis ofconfidence, a sense ofvulnerability, a realization of mortality, anda needfor the active personal exercise ofmoment-by-moment hope. So when we come upon an elderly patient with difficulty breathing, we know medically there is likely much that is going wrong. They are quite literally drowning in their own body fluids filling their lungs. Our first priority is that they survive this crisis long enough to get to the hospital, where physicians are available who can address the underlying health issues. In the past, an elderly patient with difficulty breathing would be administered oxygen, a short-term palliative which has the potential to disrupt the blood gas balance. It takes 72to 96 hours on a hospital respirator while intravenous medications are being administered to reduce the in-lungfluids and wean the patient offsupplemental oxygen. The long-term risk ofthese respiratory crises is that they can lead to an 3 Electromagnetic radiated energy varies as the inverse square ofthe distance from a point source fire and is directly inverse to the distance from a line source offire. These are very rough simplifications ofthe Stefan-Boltzmann Law as related to electromagnetic wavelength energy propagation from a theoretical blackbody radiator. Progress Report - October 1, 2008 Page 4 of6 increasing dependence on supplemental oxygen along with an increased risk of future respiratory crises. 4 Oxygen administration alone does not relieve the crisis itself, does not quickly improve the actual oxygen perfusion in the blood, and does nothing to remove the fluids accumulating in the lungs. CPAP is a new medical technique which markedly improves the recovery ofa patient with CHF-induced shortness of breath. 5 It involves administering oxygen at 26% concentration under pressure into the lungs, literally pushing the accumulatedfluids back into the blood stream, thereby opening more lung volume to respirator oxygen. In four to five minutes of field CPAP therapy, the patient shows marked improvement in breathing. And when the patient arrives at the hospital, they are no longer in a hypoxic respiratory emergency. Neither are they completely healthy, ofcourse, but the patient is able immediately to begin medication therapy to better address their underlying COPD and CHF health issues. 3. On September 28th Fire Station One responded to 6601 Shellmound for a 40 year old patient in cardiac arrest. The patient was successfully resuscitated in the field, stabilized for transport, and sent in the ambulance to Summit Hospital and their Cardiac Catheterization Lab. The City ofEmeryville has a 40% survival rate for patients experiencing ventricularfibrillation (V-jib) cardiac arrest. This means that 40% ofsuch patients survive the heart attack and the transport to the hospital. The county wide average for V-fib survival is 18%. Factors contributing to Emeryville's higher V-fib cardiac arrest survival rate include: • Early notification through the 911 system ofa cardiac emergency,' • Lower average response times for medical emergencies,' • Use ofthe 12-Lead ECG Defibrillator to obtain better information with which to make a preliminary diagnosis; • Prompt defibrillation shock treatment ofa patient in V-fib; • Retainingfire department medical control over the patient during ambulance transportfor all cardiac patients until the hand-offat the hospital; • Directing all cardiac patients to Summit Hospital's Cardiac Care Unit and Catheterization Laboratoryfor prompt administration ofthrombolytic medications; 4 This is one ofthe unfortunate outcomes ofCHF and COPD generally, each respiratory crisis becoming more severe than the last, longer lasting, and less easily stabilized with medications. These are terminal conditions result eventually in respiratory and cardiac arrest. Best medical practice shows, however, that through CPAP we can moderate crisis severity and prolong the time between respiratory crises. 5 CPAP was introduced into Alameda County by the County EMS Medical Director, Dr. James Pointer, first on a trial basis and later on a regular basis throughout the county. Progress Report - October 1, 2008 Page 5 of6 •A strong training and quality assurance/quality improvement program for fire department EMT's andparamedics; and •A strong organizational culture ofhigh-quality medical service delivery generally and in particular a commitment to provide top-quality emergency cardiac care as a signature service ofthis fire department. Asproudas we are ofEmeryville's 40% cardiac arrest survival rate, it is only fair to ask why the survival rate isn't higher. Or, conversely, what might we do or not do that might degrade that rate? We are evaluating our quality improvement and quality assurance programs presently, and in particular the ways we provide continuing education to our EMS staff. We are also addressing the accuracy and thoroughness ofour EMS data collection and its analysis, hopefully to provide a better abilityfor us to manage and improve our service quality. But, supported by both national statistics and a recent study out ofthe City of Pleasanton, our staffclearlyfeels that one factor alone - our consistently short emergency response times - is the predominant cause ofour high "save" rate for cardiac arrest. On-scene diagnosis and timely defibrillation shock treatment are important; solidparamedic skills and an aggressive treatment ethic are important; fast transport to a hospital catheterization laboratory with an on-duty cardiologist are important; and retaining complete medical control over the patient all the way to the hospital is important. But the leadingfactor, the factor that trumps all others combined, is the time between on-set ventricularfibrillation andfield shock intervention. We have to be on-scene to work the ECG and our defibrillator "paramagic. " Time is the enemy; time is heart muscle infarct. Wait too long and the patient dies. That's the rule. Three minutes ofV-jib and the patient is in real trouble. More than six minutes ofV-jib and the patient has less than a 10% chance ofsurvival. So why am I pushing this point? Anything that causes our emergency response times to be greater than six minutes runs the risk ofreducing the chances of cardiac patients surviving a V-jib arrest. Whether that cause is traffic congestion, slow dispatching, delays getting out ofthe fire station, traffic calming devices along our main response routes, or any other impediment to our response, there is a real risk that response times ofmore than six minutes will result in a lower survival rate for Emeryville cardiac arrestpatients. With shorter response times and with patients calling us before they actually enter V-jib, our 12-LeadECG machines give us an opportunity to diagnose an imminent V-jib heart attack and to prepare our field medical response. There other ways that Emeryville can better assure a high or higher cardiac arrest survival rate. Having in-place AED's in businesses andpublicfacilities, along with trained employees, can help reduce the time someone might have to endure V-jib arrest at those locations. As for the city as a whole, a police officer typically will arrive on the scene ofa medical emergency before the Fire Departmentparamedics arrive. With appropriate training and equipped with Progress Report - October 1,2008 Page 6 of6 automatic electronic defibrillators (AED's), police officers could well be in a position to administer V-fib shock treatment to a downed cardiac patient before the firefighters arrive. Minutes count here. And while the Fire Department's response rates are low relative to Alameda County as a whole, they may not remain that way as our city experiences greater urban infill, higherpopulation densities, and more traffic congestion. This was the conclusion ofthe Pleasanton study and there is little reason to doubt its relevancy to Emeryville. ADMINISTRATION Merger of the Governor's Office ofHomeland Security with the Office of Emergency Services. On September 24, 2008, Governor Arnold Schwarzenegger signed Assembly Bill-38 merging the Office ofHomeland Security with the Office ofEmergency Services. Both departments are "executive" divisions who work directly under the governor. The new agency is called the California Emergency Management Agency. In our statewide mutual aid responses to campaign fires this summer, we operated under the direction ofthe Office ofEmergency Services (OES). Indeed, the cost reimbursement to local fire agencies for that mutual aid response is orchestrated through State OES. At the same time, the scope ofanti-terrorism preparedness and response is organized by the Office ofHomeland Security (OHS). And although we have not yet participated in any large-scale response to an actual incident ofterrorism, the principle ofmutual aid remains the same. The fire service believes that this agency merger is a good reorganization of state resources. TRAINING AND DEVELOPMENT The September Training and Development consisted in almost 400 person hours of training. Over 180 hours were in physical fitness training to maintain the physical well being ofthe personnel. CERT CLASS GRADUATES 11! - September 13th marked the graduation ofthe third CERT class of2008. Student course evaluations contained the highest ratings ofany ofthe seven CERT classes conducted by the Fire Department thus far. Firefighter Heather Somers is now in charge ofthe program. Police Officer Brian head and Fire Captain Steven marks team taught the segment entitled, "Response to Terrorism." This was the highest rated segment ofthe curriculum. Attachment: Emergency Responses (two pages) Emergency Responses: 2008 Emeryville Fire Department TYPE SUB-TYPE JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC TOTAL FIRES -- Buildings « $ 5000) 1 1 1 1 4 Buildings (> $ 5000) 1 1 2 Vehicles 1 1 1 6 1 1 1 12 Outside Fires 2 4 7 1 1 1 1 17 INVESTIGATIONS -- Smoke 1 1 2 4 8 Odor 3 1 2 2 1 9 FALSE ALARMS -- Alarm Companies 19 20 28 13 14 10 7 24 17 152 Other 7 6 6 21 12 11 21 3 3 90 HAZ MATS-- Spill 2 1 1 1 2 1 2 10 Release 1 1 1 1 4 Other 2 2 MUTUAL AID-- To Oakland 1 2 1 4 From Oakland 1 1 2 Other 2 1 3 MEDICAL -- District # 1 41 34 39 43 45 36 37 47 42 364 District # 2 40 46 44 39 49 75 60 47 57 457 Out of City 0 RESCUE/EXTR. -- 3 5 4 1 7 4 3 1 28 SERVICE -- 5 3 5 1 4 3 2 1 24 MONTHLY TOTAL: 121 122 130 129 147 144 137 133 129 0 0 0 1192 TOTAL YEAR-TO-DATE: 121 243 373 502 649 793 930 1063 1192 LOSS BY MONTH: ($) 500 15,000 2,500 500 500 500 42,000 $61,500 Prior Year Monthly Total: 138 112 129 126 154 159 155 137 131 134 138 138 1651 Prior Year To Date: 138 250 379 505 659 818 973 1110 1241 1375 1513 1651 10/14/2008 11:19 AM Emergency Responses 2008 Basic MEMORANDUM DATE: October 7, 2008 TO: Patrick O'Keeffe, City Manager FROM: Human Resources Department SUBJECT: September 2008 Progress Report 1. Labor/Employee Relations: The City and SEIU bargaining teams met September 1r: with State Mediation Conciliator Annie Song-Hill mediating the bargaining session. After hours of meeting with the mediator one-on-one, the teams came together to exchange proposals. Each team had the opportunity to get clarification on the proposals presented. The teams agreed to a date for the next meeting, allowing the City team the opportunity to meet with Council at the nd next scheduled meeting. The next scheduled mediated bargaining session will be October 22 , which is slated to be an all-day session. Human Resources stafffacilitated a second meeting ofthe Unrepresented Employees, to discuss pay and benefit issues impacting the group. The group which consists of Department Head group, manager and supervisor group, and the confidential staffin the CityIMESA, developed a proposal to present to the City Manager, which in turn will be presented to the City Council for consideration. 2. Workers' Compensation: There were 2 'on-the-job' injury/incidents reported during the month ofSeptember: one (l) was 'Medical only' and the other was an 'Information Only' claim. As of August 31, 2008, the CitylMESA had forty-eight (44) open workers' compensation claims (39 indemnities and 3 Medical Only). Ofthe 39 open indemnity files, 12 (31 %) are Future Medical claims. Ofthese 12 future medical claims, 8 (67 %) belong to former and/or retired employees. Of the remaining 27 open indemnity files, 8 (30 %) belong to retired or former employees. Therefore, out of39 open indemnity files, a total of 16 files (41 %) belong to retired or former employees. In the month of August, the CitylMESA paid $108,316 (rounded) in workers' compensation benefits, with the following breakdown: AugustW ork ers ' CompensatiIOn Bene fit1 s Status"" Benefit Benefits* Salary Continuation** Total by Status FormerlRetired $ 86,970.85 $ 0.00 $ 86,970.85 Current $ 6,254.72 $ 15,090.78 $ 21,345.50 TOTAL $ 93,225.57 $ 15,090.78 $ 108,316.35 Human Resources - September 2008 Progress Report Page 2 of3 * Medical, permanent disability, legal and/or equipment accommodation costs. ** Income replacement: $0.00 for miscellaneous employees, $15,090.78 Safety employees. 3. Benefits: ICMA-RC's 457 Employer Bulletin announced that a federal resolution was introduced to the U.S. House ofRepresentatives, by Representatives Allyson Schwartz (D- PA) and Sam Johnson (R-TX) designating October 19-25, 2008, as ''National Save for Retirement Week." House Resolution #1294 spells out that the "National Save for Retirement Week" is a national campaign created to encourage the nation's workers to build retirement security by taking advantage oftheir employer-sponsored retirement savings plans. Although the resolution has not yet made its way through the committee, it stands a good chance of being approved. Both the House and Senate passed similar resolutions last year. Open Enrollment for medical and dental plans began September 15th and will run through October 10,2008. A city-wide memorandum announcing the Open Enrollment period went out to all eligible employees in late August. The memorandum included information on the PERS medical premium increases for the Bay Area, and the CityIMESA's medical premium caps for 2009. Staff met to discuss and update the upcoming Open Enrollment period for the ICMA 457 and 401a plans, the Health Care and Child Care Reimbursement plans (FSA), and the VEBA trust plans. Open enrollment for these plans began October 1st and will close November 30, 2008. All changes made during open enrollment will take effect on January 1,2009. Delores Turner met with the Unrepresented and sworn Fire groups, and shared information with EPOA and SEIU, regarding changes in the guidelines for the VEBA Trust plan. The IRS issued amended regulations which require mandatory participation of all members of a bargaining group. Currently, within an employee group participation is voluntary. Due to the revised regulations, staff had to meet and confer regarding the changes in the participation rules, and allow each employee/bargaining group an opportunity to vote on 2009 participation. The Unrepresented groups and the Fire union did agree to the new mandatory participation rules, and effective January 2009 all members ofeach group will be required to participate at some level. 4. Health & Safety: A Lunch and Learn on "Lacerations and Controlled Bleeding" took place on Thursday, September 11th at 12 Noon. Doug Manning, Heather Somers, Dennis Bluth and Donrick Sanderson from the Fire Department were our presenters for the day. The next presentation in this series ofpresentations on First Aid will take place on Tuesday, October 14th at 12 Noon; the subject matter to be covered in this session will be 'Head Injuries and Signs and Symptoms of a Stroke.' The Safety Committee met on September zs". Staff arranged for ergonomic assessments on 3 employees and coordinated the purchase ofergonomic equipment for 2 employees. In an effort to create a current city cell phone directory for the Emergency Operations Center (EOC), Lori Elefant audited the City's monthly cell phone bill and was able to, not only create a current city cell phone directory, but also was able to identify numerous cell phone numbers that were no longer in use, which will save the City approximately $250 a month in cell charges. Ms. Elefant is also working on updating the EOC's Call Back List which identifies all current city employees and estimates how long it will take them to reach the EOC Human Resources - September 2008 Progress Report Page 3 of3 from their homes in the event ofa declared emergency. 5. Recruitment and Classification: On September 13, 2008 thirty-three (33) candidates were invited to the Executive Secretary/City Clerk Technician written exam. Based upon the written exam results, twelve (12) candidates were invited to the oral interviews scheduled for October 9, 2008. The next stage in the Assistant Fire Chiefrecruitment is the oral interviews on October 6, 2008, with nine (9) candidates scheduled to attend. Our newest recruitment - Police Officer opened on September 19,2008 and is scheduled to close on October 17,2008. The recruitment is open for both Lateral/Academy Graduates and Entry Level/Academy Students. As ofthe date ofthis report, there are twenty-six (26) applicants for Lateral/Academy Graduates and eighty three (83) applicants for the entry level/Academy students. 6. Training and Development: The Senior Managers participated in professional development training with the consultants ofLearning Change LLC, on September 11tho The full-day session held at 2200 Powell Street conference center, to start the development ofa more collaborative senior management team, learn the 'plan-do-know' management model, and begin a dialogue about the development ofindividual plans, and a year-long plan for the Senior Manager team. 7. Human Resources Staff: Lori Elefant attended a Bay Cities JPIA workshop on "Injury and rd Illness Prevention Programs - Safety Management Action Plans" on September 23 • Lori will be working with the Safety Committee to review the city's current plan and to update the plan as necessary. Lori Elefant is spearheading the Holiday Party Event Committee. The Committee has targeted the evening ofSaturday, December 6th as the night ofthe employee holiday get together. The committee met on September 16th and September 23rd and has identified 3 possible locations to host this event. Delores Turner attended the League ofCalifornia Cities conference in Long Beach on September th 24 to September 27 • The conference included a special treat, an unexpected visit and speech by Governor Schwarzenegger. The Governor shared with the attendees his concerns and desires to improve the State ofCalifornia budget process. Cynthia Gilbert assisted the City of Oakland by serving on an interview panel for Human th Resources Clerk on September 4 , while Delores Turner assisted Alameda County as an oral th board assessment panelist on a panel for Senior Personnel Officer on September 5 • 8. City Hall Information Desk: There were 323 visitors to City Hall in September. The highest volume ofvisitors was to Finance (152) which includes the business license counter, followed by Public Works (53). CITY OF EMERYVILLE MEMORANDUM DATE: October 1, 2008 TO: Patrick D. O'Keeffe, City Manager FROM: Charles S. Bryant, Director of Planning and Bnilding @ SUBJECT: Progress Report - September 2008 I. City Council/Planning Commission/Committees • City Council, The following planning and building related items were considered by the City Council/Redevelopment Agency at their September meetings: September 2,2008: - Regional Parks Bond Measure. The City Council heard a presentation from the East Bay Regional Park District's on Measure WW, a $500 million park bond extension measure on the November 4 ballot. - Drought Update. The Council heard presentation from the East Bay Municipal Utility District on the status ofthe current drought and measures being taken to address it. - Priority Development Area. The Council approved an informational report informing them ofstaffs' intent to file an application with the Association ofBay Area Governments (ABAG) to designate a portion ofthe city as a "Priority Development Area" (PDA). This is in conjunction with the San Francisco Bay Region's "Focusing Our Vision" initiative, a long-range regional planning effort to focus new development in areas where there is existing transit and plans for more housing. PDA status will make the City more competitive for planning grants, technical assistance, and capital infrastructure funds. A resolution approving this application is scheduled for the October 7 Council meeting. - En1e1:V Station Greenway. The Council approved a contract with LSA for preparation of an Initial Study/Mitigated Negative Declaration for the Emery Station Greenway project. - MIG Contract. The Council approved a fourth amendment to the Professional Services Agreement with Moore Iacofano Goltsman (MIG) for facilitation ofGeneral Plan meetings to broaden the scope ofwork, extend the termination date to June 30,2009, and increase the contract amount by $39,720. - Park Avenue District Advisory Committee. The Council authorized staffto advertise a vacancy on the committee due to a member who has had numerous unexcused absences. Progress Report - Planning and Building Department September 2008 Page 2 - 1-80 Pedestrian/Bicycle Bridge Committee. The Council appointed John Scheuerman to fill a vacancy on the committee. - Permit Parking Permits. The Council approved a temporary permit parking area on 59th and Beaudry Streets until the elementary school moves from the old Middle School campus on 61st Street back to the Anna Yates campus on 41 st Street. A resolution memorializing this decision was passed at the September 16 meeting. September 16, 2008: - Doyle-Hollis Park Naming. At the urging of a citizen, the Council decided to put off naming the park until after it has been in use for awhile. - Housing Element Implementation Progress Report. The City Council approved this report for submission to the State Department of Housing and Community Development. - BevMo! The Council approved a "finding ofpublic convenience or necessity" for a BevMo! store at Powell Street Plaza. This is a requirement ofthe state Department of Alcoholic Beverage Control to obtain a liquor license. The Planning Commission approved a use permit for the store at their August 28 meeting. - AgeSong Assisted Living Facility Noise Waiver. The Council considered a request for weekend construction on Saturday, October 4,2008 between 1:00 a.m. and 7:00 p.m. to allow a concrete pour at the AgeSong Assisted Living Facility site located at 4050 Horton Street. The Council unanimously approved the waiver but modified the hours of construction to 7:00 a.m. on anyone Saturday morning in October to 1:00 a.m. the following day. West Elm Noise Waiver. The Council approved a request for construction on 10 Saturdays between September 20 and November 22 to allow general construction at the West Elm Furniture project site at 5602 Bay Street between 7:30 a.m. and 4:00 p.m. • Planning Commission. The Planning Commission considered the following items at its September 25 meeting: -AC Transit Hydrogen Energy Station. The Commission held a study session on a proposed hydrogen fueling station at AC Transit's Emeryville bus maintenance facility to fuel zero-emission cars and buses, in part utilizing power derived from solar-powered, renewable energy. The project is an extension ofAC Transit's hydrogen fuel cell demonstration program. The bus facility is bounded by 4i\ Doyle, and 45th Streets and properties fronting on San Pablo Avenue. The station would include a fueling facility inside the yard for zero-emission buses, and one along 45th Street for a limited number of zero-emission cars. The Commission generally supported the project, but expressed concerns about CO2 emissions and the need for a health risk assessment given the site's proximity to the secondary school. The project will require Design Review and a Conditional Use Permit for expansion ofa Major Public Services use, and is tentatively scheduled for a Planning Commission hearing on December 11. Progress Report - Planning and Building Department September 2008 Page 3 Emery Station Greenway. The Commission held a study session to review a proposal to construct a new, four-story 139,232 square foot office/research and development building on a 0.89 acre lot. The project involves demolition ofan existing 8,589 square foot single story warehouse/office building and includes Greenway improvements in the northern portion ofthe block and expansion ofthe plaza at Powell and Hollis Streets. Two members ofthe public spoke and expressed their concern regarding noise from the existing bio-tech building across the street (Emery Station East) and from future projects such as Emery Station Greenway and Amyris. All the Commissioners were concerned about the noise impacts ofthe project and the need for its mitigation. A number of Commissioners suggested reducing the building's massing by insetting the top floor at the Hollis and Powell comer. At least two Commissioners were in support ofgiving the developer full choice ofuse ofthe ground floor space rather than restricting it to retail or restaurant use. One Commissioner expressed disappointment with the design. There was a suggestion that the applicant clearly demonstrate the parcel configuration ofthe project area as well as the building's "green" and LEED qualifying elements. - NetSol Sign, 2000 Powell Street. The Commission approved a Major Sign Permit for two large business signs on the top ofWatergate Office Tower III at 2000 Powell Street. Living Hope Christian Center, 4550 San Pablo Avenue. The Commission approved a Conditional Use Permit to allow Living Hope Christian Center to use approximately 4,920 square feet of existing second floor space at 4550 San Pablo Avenue for worship related activities. Bicycle Parking Ordinance. The Commission recommended Council approval ofan ordinance adding Article 68, Bicycle Parking, to Chapter 4 ofTitle 9 ofthe Emeryville Municipal Code, setting standards for number, design, installation and location ofshort term and long-term bicycle parking spaces in development projects. The Commission deleted a provision that would have modified the credit for motorcycle parking as well as bicycle parking. Parks and Recreation Needs Assessment/Strategic Plan. Under "Commissioners Comments", the Commission voted unanimously to recommend to the City Council that the City undertake preparation ofan assessment to determine whether the parks and open space facilities proposed in the General Plan Update will adequately meet the parks and recreation needs ofthe community, to be followed by a strategic plan for the implementation ofthose facilities. • Planning Commission Retreat/Bus Tour. On Saturday, September 27, the Planning Commission boarded a special Emery Go-Round bus for a four-hour tour ofOakland and Emeryville, visiting several projects recently approved or under consideration by the Commission and other points ofinterest, and viewing a number ofother sites from the bus. Stops included the Papennill site, Emery Station Greenway site, Doyle Street Condominiums (Icon), Oakland City Hall Plaza and City Square, FROG Park in Rockridge (Temescal "faux creek"), Glashaus, and Avenue 64. The tour concluded with a tour of Pacific Park Plaza followed by a group discussion. Progress Report - Planning and Building Department September 2008 Page 4 • General Plan Update Steering Committee. The General Plan Update Steering Committee met twice in September to expedite review ofDraft General Plan chapters. September 9, 2008. The Steering Committee reviewed Chapter 3: Transportation, Chapter 6: Conservation, Safety and Noise, and Chapter 8: Sustainability. With the exception ofseveral outstanding issues, the Committee was generally in support ofthe draft chapters. The outstanding issues were tabled to the September 23 Steering Committee meeting (see below). September 23,2008 Josh Simon ofthe Emery School District Board, along with Mark Schatz and Frank Fuller of the design firm Field Paoli, gave a presentation on the plans that are unfolding for the Emeryville Center for Community Life (ECCL). Steering Committee members expressed interest in ECCL compatibility with General Plan proposals for the area, including celebration ofTemescal Creek and street designations. Also at this meeting the Steering Committee discussed the outstanding issues that came up during the last two meetings, listed below: 1. Relocation ofrailroad grade separation at 64th Street. 2. Parking in North Hollis; decision deferred until WSA parking study is completed. 3. Housing near freeways and railroads - noise, vibration and air quality 4. Height limits for hotel use on the northwest comer site 5. Neighborhood retail definition 6. 'Small town feel' and population and employment growth 7. Citywide speed limits 8. Pedestrian priority street frontage 9. Bridge over 1-80 north ofPowell 10. Mode split goals • Bicycle/Pedestrian Subcommittee. At its September 8 meeting, the committee elected Scott Donahue chair, reviewed the draft Transportation Element ofthe new General Plan, and commented on Pixar 's proposed Phase II building, including the linear park and bike path along the eastern edge ofthe site, and the setback along the Hollis Street frontage. While discussing projects, committee members suggested an 1-80 off-ramp overcrossing, and Bay Trail improvements including a paved striped bike path and decomposed granite pedestrian path. • /-80 Pedestrian/Bicycle Crossing Committee. At its September 8 meeting, the committee voted against a tunnel from Pacific Park Plaza to Shorebird Park, after learning of constraints that would make it much more expensive and difficult to build than a bridge at that location. The committee set the weighting for selection criteria to be used later to rank alternatives th th (bridge near Powell, bridge near 65 , half-bridge near 65 ). Progress Report - Planning and Building Department September 2008 Page 5 • Park Avenue District Advisory Committee. The committee did not meet in September. The next regular quarterly meeting will be on November 12. Staffposted notice of a resident vacancy. •A C Transit/Emeryville Liaison Committee. This committee, consisting oftwo Emeryville Council members and two AC Transit Board members, met on September 22. Topics of discussion included relocation ofthe bus stop in front ofthe Courtyard by Marriott hotel, the City's public art bus shelter project, service to the proposed Transit Center, and AC Transit's proposed hydrogen fueling station at the Emeryville bus yard. II. Planning Division • Development Coordinating Committee. The DCC met on September 10, 2008 with representatives from the Planning and Building, Economic Development and Housing, Public Works, and Fire Departments, and the City Attorney's Office discussing the following issues: - Emery Station Greenway. The Committee reviewed the latest plans for this proposed laboratory building at Hollis and Powell Streets adjacent to the Greenway. DCC members were generally satisfied with the changes in design. The Building Division staff identified a problem regarding openings on the north side ofthe building due to their location on the property line. It was also recommended that the ground level leasable space should include provision for grease interceptors and a flue system to permit the space to be occupied by a restaurant. It was noted that the ground level space also included only one entry door and the suggestion was made to provide for the possibility ofadditional entry doors through the proposed landscaping. The plans also need to clearly show street trees that are being removed as part ofthe project. Fire Department staff indicated that the landscaping as proposed would interfere with existing fire access at the corner ofHollis and Powell Streets. It was recommended that the ad-hoc committee established at the July Planning Commission meeting consisting ofthree Commissioners and the landscape architects work together with the Fire and Public Works departments to ensure that the final proposed landscaping does not hinder existing fire access. - Papermill Project Conditions ofApproval. It was noted that the Fire Department and the Police Department had provided conditions of approval. The Public Works Director indicated that he would be providing conditions of approval. The Committee discussed requiring undergrounding ofutilities on the east side ofDoyle Street and the south side of Stanford Avenue, across from the project site. Baker Metals Project. The Committee reviewed two options proposed by the applicant for fire truck access to the project. Option A would be via Peabody Lane and the Greenway, exiting onto Ocean Avenue, while Option B would involve an access easement across the adjacent property to the east, exiting via Peabody Lane to Vallejo Street. The committee unanimously supported Option B. Planning stafflater advised the applicant ofthis decision. Progress Report - Planning and Building Department September 2008 Page 6 - Cafe Biere Sidewalk Cafe, 3986 Adeline. DCC members reviewed and approved the layout of a proposed sidewalk cafe on the east side ofAdeline Street between 40th Street and Yerba Buena Avenue. - Climate Change Action Plan. DCC members were briefed on the City's proposed Climate Change Action Plan, including Government Operations Measures, the Community Emissions Reduction Plan, and the Government Emissions Reduction Plan. • Current Planning Projects. In addition to the proj ects noted above, staffis processing the following current planning projects: - Emery Station Greenway. On September 15, staffmet with Wareham Development, developers ofthis proposed four-story office/research and development building on Hollis Street between Powell and 59th Streets, in advance ofthe September 25 Planning Commission study session (see above). - Papermill Project. This project involves construction of approximately 170 residential rental units with ground floor retail and flex space on the block bounded by Hollis, Powell, and Doyle Streets and Stanford Avenue. On September 15, a meeting was held with Diversified Holdings, owners ofthe private parking spaces in the City parking lot adjacent to the site, to discuss relocation ofthose parking spaces in conjunction with construction of a park on the parking lot site. The project is scheduled to be considered by the Planning Commission on October 23, and will ultimately require City Council approval because it involves demolition of a "significant structure" under the City's Preservation Ordinance. - Site B Mixed Use Development. Preparation ofthe Environmental Impact Report is on hold pending revisions to the project by the applicant. - 39[/1 and Adeline Residential Project. This is a proposed 101-unit residential project on the east side ofAdeline Street between 39th Street and Yerba Buena Avenue, with a portion ofthe site in the City ofOakland. A Draft Environmental Impact Report (DEIR) was published jointly by the Cities of Emeryville and Oakland on May 14, 2008, and the public comment period ended on July 7, 2008. A Final EIR is now being prepared. The project will require approval from the Oakland City Planning Commission following review by its Design Review Committee (DRC), and from the Emeryville City Council following review by the Planning Commission. The Oakland City Planning Commission held a public hearing on the DEIR on June 18, and the Oakland Landmarks Preservation Advisory Board reviewed and commented on the project on July 14. The Oakland DRC reviewed the project on September 24 and directed the applicant to explore revisions to the design involving retention ofthe brick facade and a more prominent comer element at 39th and Adeline Streets. The applicant is now working on those revisions before the project is reviewed again by the Oakland Landmarks Board and ORe. A public heating before the Emeryville Planning Commission is tentatively scheduled for December 11, but this may change pending the process in Oakland, since the intention is to have the Emeryville Planning Commission act following the Oakland City Planning Commission's decision. Progress Report - Planning and Building Department September 2008 Page 7 Marketplace. On September 3, staffmet with TMG Partners to discuss the Final Development Plans (FDPs) for Phase I ofthe Marketplace Redevelopment project, a Planned Unit Development recently approved by the City Council consisting of674 multi-family residential units, 180,000 square feet ofretail, and 120,000 square feet of office. The two Phase I sites are at 64th and Christie, and along Shellmound Street across from Borders Books and Music. The project sponsor is applying for state funds for the cleanup ofthese sites, and staffagreed to sign letters ofsupport, The status of several parcels along Christie Avenue was also discussed. - Allegro Ballroom Expansion. This is a Use Permit to expand the existing ballroom and use of an adjacent vacant area for storage and overflow dance floor space. The applicant was working on resolving building and fire code issues, but has now withdrawn the application. - Amyris Biotechnologies Pilot Plant. Staff signed a temporary certificate ofoccupancy. - AT&T "Project Lightspeed.". Staffmet with representatives ofAT&T on September 17 to discuss this project, which involves providing high speed Internet access to AT&T customers through the use of fiber optic cable. These cables will connect to existing copper wires that serve customers' residences at new utility boxes that will be installed along City streets adjacent to existing telephone boxes. The design and location ofthe new boxes, and notification procedures, were discussed. It was determined that better information was needed for City staffto evaluate the proposed locations ofthe new boxes, and AT&T promised to provide this. • Administrative Cases and Activities. - Design Review, Sign and Subdivision Applications: Blue Sky Family Club, 6005 Shellmound Street. A minor sign application was submitted for review on September 23,2008 for one wall sign and two blade signs. (pending) Bayer Building 0, 5745 Peladeau Street. A minor design review application for a new walk way and a modification ofexisting doors was approved on September 16. Site Improvements, 4221 Hollis Street. A minor design review application was submitted on August 6, 2008 for site improvements including new fencing, lighting, and bike parking. The application is not complete; staffis waiting for submittal of landscaping information. (pending) Novartis Building F, 1403 Stanford Ave. A minor design review application was submitted on September 18, 2008 to complete the infill ofwindows on the building. (pending). Building H Ramp Addition, 5301 Horton Street. A minor design review application to install a ramp was approved on September 16, 2008. Progress Report - Planning and Building Department September 2008 Page 8 Cafe Biere Sidewalk Cafe, 3986 Adeline Street. A sidewalk cafe permit application for Cafe Biere was approved on September 30, 2008. Building 0 Sublease Modifications, 5745 Peladeau Street. A minor design review application to modify an existing roll-up door and add a new pedestrian door was approved on September 16, 2008. 4th Street Condominium, 1043 4th Street. A minor subdivision application for a one lot subdivision for two condominiums. The application is not complete; staffis waiting for submittal ofboth floor plans and complete site plans. (pending) Parcel Map Application, 1001 4211d Street. An application to merge 5 parcels into 3. The application is not complete; staff is waiting for submittal ofthe exact legal description ofthe property. (pending) Adeline Place, 3801 San Pablo Avenue. Minor subdivision application for 36 residential condominiums and retail. (approved) • Advanced Planning Projects. General Plan Update. Early in the month, staffreceived the administrative draft of Chapter 5 ofthe General Plan, the Urban Design Element. An administrative draft of Design Guidelines was also received. These documents were circulated to City staff and three 2 to 3 hour discussion sessions were held to hear staff comments. Extensive comments on Chapter 5 were assembled and transmitted to the consultants. The Project Manager also coordinated peer review ofthe Design Guidelines by two architectural firms, and is continuing to develop comments. The Project Manager started coordination ofa "Developers' Forum" planned for the October 14 Steering Committee meeting. The Project Manger also continued coordination with Dyett & Bhatia on production, budget and schedule. Staff and consultants also collaborated on preparing recommendations to the Steering Committee on outstanding issues. Zoning Update. Staffprovided Dyett & Bhatia with materials on proposed amendments to the Zoning Ordinance. Housing Element. Staffconsidered comments on the draft 2009 Housing Element received from the State Department ofHousing and Community Development. The Housing Element Implementation Progress Report on the status ofthe 2001 Housing Element was sent to the California Housing and Community Development Department. - Alternative Transportation Study. Management of this project was transferred to the Planning and Building Department. Staffmet with the former project manager and gathered documents reflecting the history ofthe project. North Hollis Area Parking Study. Staff met with WSA on September 30 to review and discuss a draft parking management implementation plan for the North Hollis Area. Progress Report - Planning and Building Department September 2008 Page 9 Staff' Approvals Ordinance, Staff tentatively scheduled this ordinance for a December Planning Commission hearing, South Bayfront Pedestrian/Bicycle Bridge, Team members met with the railroad In September. - 1-80 Pedestrian/Bicycle Bridge, Team members met on September 3 to discuss available data, schedules and meeting dates, the various location and design alternatives, performance measures, and a performance criteria weighting matrix. Preservation, Staff began compiling a list of non-residential properties to survey for architectural significance using the criteria in the Preservation Ordinance, - Comprehensive Streetscape Design. On September 30, staffattended a kickoffmeeting with WRT on the comprehensive streetscape design for Powell Street between Christie Avenue and Frontage Road, to optimize travel by all modes at the major gateway to the city from the 1-80 freeway. - Local Hazard Mitigation Plan. On September 24, staffattended a kick-offmeeting with Bluecrane, the consultants selected to prepare the City's Local Hazard Mitigation Plan, which is required to qualify for FEMA funds in the event ofa natural disaster. West Berkeley Circulation Master Plan. On September 12, the Planning and Building Director and the Economic Development and Housing Director met in Berkeley with their Planning staff and Transportation Manager and Albany's Community Development Director to discuss the West Berkeley Circulation Master Plan being prepared by Wilbur Smith Associates (WSA). This effort is reviewing transportation issues and potential solutions in the area between the freeway and San Pablo Avenue, from Emeryville in the south to Albany in the north. These include increased rail traffic effects on circulation and potential crossing improvements, preferred truck routes, opportunities for improving freeway access, and a variety ofintersection improvements, among others. An Existing Conditions Report was presented by WSA in November 2007, and a Future Conditions Report was presented in April 2008. Berkeley City staff is now discussing the criteria for ranking the approximately 100 possible capital improvement projects that have been identified. III. Building Division • The attached tables summarize the third month of fiscal year 2008-2009 for building permit and inspection activity, including the fiscal year totals. For the month ofSeptember a total of 80 permits have been issued, based on a total valuation of$6.7 million and generating over $168,000 in fees. During the same period, 687 inspections have been conducted, ofwhich 396 (about 58%) were related to major projects, and 291 (about 42%) were ongoing routine inspections such as tenant improvements and remodels, including residential, field staff consultations and code enforcement. Progress Report - Planning and Building Department September 2008 Page 10 • Construction nears completion for the 1401 Park Avenue and Glashaus residential projects. Construction continues on other major projects, including Adeline Place, Doyle Hollis Park, Oak Walk, West Elm Furniture and Age Song Assisted Living. Major tenant improvement projects and upgrades under construction include Bayer, 3rd floor, Joint Bio Energy Institute th nd (lBEI), 4 floor, and Amyris, 1st and 2 floors, all at Emerystation East located at 5885 Hollis Street; Watergate Tower 1 at 1900 Powell Street; and Bay Street, Building A expansion joints repairs. The Building Division anticipates several new development projects in 2008-09 including San Pablo Townhouses, Papennill Project live work/residential, Flatiron Project, MacArthur San Pablo Mixed Use Project, and Bakery Lofts Phase IV. • The Building Division held pre-submittal meetings for a number ofprojects. These meetings involve the ChiefBuilding Official, plan check staff, Fire Department staff, and the projects' development teams. These meetings' focus is to aid the applicant and identify potential building code issues, project scheduling issues, expected fees, and other major building concerns. Some ofthe projects have already received planning approvals while others have not. Such meetings held in September include: - Age Song Assisted Living - 4050 Horton Street, superstructure. - Level(3)- 5000 Hollis Street, electric power upgrade. - Amyris Pilot Plant - 1355 59th Street, seismic upgrade. -P & H Associates - 1460 Park Avenue, tenant improvements. - Beverages and More - 5717 Christie Avenue, tenant improvements. - Bridgewater Condominiums - 6400 Christie Avenue, remodel 10 units. - Trader Joe's - 5700 Christie Avenue, new roof for trash enclosure. Watergate Condominiums - 2 Commodore Drive, water damage repair. - Emerystation East - 5885 Hollis Street, tenant improvements for spec lab. - Innovative Interfaces - 5850 Shellmound Way, barrier removal at existing bathrooms. - Trader Vic's - 9 Anchor Drive, replace guardrails and exiting at existing deck. - Bay Street, Building A - 5616 Bay Street, repair existing expansion joints. - Evocative - 1400 65th Street, new mechanical equipment. - Howard S. Wright Office - 5858 Horton Street, tenant improvements. - Novartis BCB - 6455 Christie Avenue, tenant improvements. - Oak Walk - 4002-4098 San Pablo Avenue (weekly). West Elm - 5602 Bay Street (weekly). - Emerystation East - 5885 Hollis Street, various tenant improvements (weekly). • Construction meetings and site visits were held in September for the following projects: West Elm Furniture - 5602 Bay Street, 16,000 square foot furniture store. - Age Song Assisted Living project - 4050 Horton Street, 121 assisted living units, 28 independent living units. Glashaus, Podium and Townhouses - 1289 65th Street, 145 residential units over parking. Oak Walk Single Family Dwelling Rehabilitation - 1077-108941 st Street, 5 houses. Oak Walk Mixed Use Project - 40th Street and San Pablo Avenue, 54 residential units and retail space in three new buildings. Adeline Place - 3801 San Pablo Avenue, 36 residential units. Progress Report - Planning and Building Department September 2008 Page 11 • Construction is proceeding on the following major projects: - 1401 Park Avenue - 43 residential units and 11 live/work units over 83 parking spaces. Adeline Place - 3801 San Pablo Avenue; 36 residential units and retail. Oak Walk Existing Homes Renovation - 1077-108941 st Street; 5 houses. Oak Walk Mixed Use Project - 4002-4098 San Pablo Avenue; 54 residential units and retail space in three new buildings. Doyle Hollis Park - Doyle/61 st/Hollis/62J1d Streets. Age Song Assisted Living project - 4050 Horton Street, 121 assisted living units, 28 independent living units. Glashaus - 1289 65th Street; 11 townhouse buildings and podium; 145 residential units and 50 public parking spaces; Greenway site improvements between os" Street and Ocean Avenue. Vue 46 (Flecto) - 46th Street and Adeline; 79 residential units with 3,000 square feet of commercial space. West Elm Furniture - 5602 Bay Street; 16,000 square foot furniture store. • The following projects have received final building permit sign-off (final), Certificate of Occupancy (CO) or Temporary Certificate ofOccupancy (TCO) for the month of September: - BIlle Sky Family Club - 6005 Shellmound Street. (TCO) - Bayer Z Cafe - 5650 Hollis Street. (TCO) • The Building Division continues to provide "fast track" plan check for small projects, which receive comments and permits over the counter from our Building Permit Technician/Plan Checker, and to provide expeditious turn-around ofplan check comments for larger projects through our consulting finn, WC 3. In September, these procedures facilitated the following submittals: - Same day plan check/permit issuance (fast track) for 14 submittals. - Permit issuance or first plan check comments within an average oftwo weeks by WC3 plan check staff for 14 applications submitted. • Building division stafffielded a total of266 counter contacts and 240 telephone queries in September. • The Building Division performed 687 inspections in September. This is an average of229 field inspections per month by the Building Division's three building inspectors (one City staff and two WC3 staff), or 10 inspections per day per inspector. Average inspection times vary based on the type ofeach project. For example, a water heater replacement/fumace replacement inspection may take 10-20 minutes while some ofthe larger complex development projects account for a minimum oftwo to three hours per day for one inspector with additional field staffsupport on a periodic basis. Presently, field inspections continue to be granted without any roll-over requests from the previous business day. All inspection requests are typically made through the Building Division's voice mail system 24 hours until 7:00 a.m. the day ofthe inspection request. Progress Report - Planning and Building Department September 2008 Page 12 • The Building Division staffcontinues to have informal daily discussions at 7:00 a.m. regarding Building code issues, staffing logistics, concerns relating to specific projects and continual fine tuning ofthe overall field inspection services. In addition, joint inspections by field staffand the ChiefBuilding Official continue to be conducted as time permits to ensure familiarity with all projects, to allow for coverage ofany staff absences, and to ensure consistency ofcode infractions and interpretations. IV. Administration/Other • California Chapter American Planning Association Conference. Senior Planner Miroo Desai, Associate Planner Diana Keena, and Planning Technician Sara Billing attended the state APA conference September 21-24. It was held in a transit-oriented development project above the Hollywood/Highland Metro station in Los Angeles. Staffattended sessions on a bus transit village public-private partnership, a park-school project on a contaminated site, shared streets that mix social space with local vehicular access, industrial-residential incompatibility, global warming law, naturalizing channelized rivers, Leadership in Energy and Environmental Design (LEED), affordable housing in transit-oriented developments, the cost ofgoing green, American Institute ofCertified Planners Code of Ethics, designing cities for the right to play, and achieving visual interest at varying design scales. • West Coast Green Conference. On September 26, Senior Planner Miroo Desai and Planning Interns Rasha Aweiss and Lena Mik attended the annual West Coast Green conference in San Jose, billed as "the largest conference and expo on green innovation". • Alameda County Planning Directors Meeting. On September 12, the Planning and Building Director attended a meeting ofAlameda County planning directors hosted by the City of Berkeley. It featured a presentation and discussion ofBerkeley's draft Climate Action Plan, followed by discussion ofrecent climate action and smart growth legislation, including AB 375 and AB 32. • Oakland Planner 111 Oral Board. On September 29 and 30, Senior Planner Miroo Desai assisted the City ofOakland in their recruitment for Planner III by serving on an oral interview panel. • Management Retreat. The Planning and Building Director participated in the all-day management retreat on September 11. It was a positive experience that generated a number ofpromising ideas. More to follow. • Illustrator Class. Associate Planner Diana Keena attended the third in a series of six classes on Adobe Illustrator software, which is used to maintain the City's zoning and general plan maps. The classes are held at LeamIt! at 30 New Montgomery Street in San Francisco. • South Lake Tahoe Chamber Visit. On September 18, the Planning Director and Economic Development and Housing Director made a presentation and answered questions about Emeryville for visitors from the City ofSouth Lake Tahoe sponsored by their Chamber of Commerce. Progress Report - Planning and Building Department September 2008 Page 13 • Staffing Changes. September 30 was the last day for Planning Technician Sara BilIing. Sara had been filling in on a temporary basis since January, pending the creation and recruitment of a new Assistant Planner position, which is an upgrade ofthe Planning Technician position as approved by the City Council in conjunction with the fiscal year 08-09/09-10 budget. Sara provided exemplary service during this period and we want to express our sincere appreciation to her. Meanwhile, the Assistant Planner recruitment was concluded, and a selection was made from over one hundred applicants for the position. Our new Assistant Planner is Arly Cassidy, who holds a Master ofUrban Planning degree from the University ofSouthern California, with a Certificate in Sustainable Cities. Arly begins work with the City on October 1, and we want to express an enthusiastic welcome to her into the Emeryville community. V. Status of Major Development Projects • Attached is a bar chart that iIIustrates the progress ofeach major project through the Planning and Building "pipeline", and an update ofthe Major Projects table that contains more detail on the status ofmajor development projects currently being processed by the Department. I II ./ul-08 II Aug-08 II Sep-08 II Oet-08 II i'l:ov-08 II Dee-08 II .lan-09 II Feb-09 II Mar-09 II Apr-09 II Mav-09 II .lun-09 II TOTAL! I I I I I I I ! I , I , , I , ! ! ! ! PERMITS ISSUED I I I II I III I I I Building Pennits 32 .,2 31 0 0 0 a 0 0 a 0 a 95 Plumb .. Elce.. Mech. 63 48 34 0 a a a 0 0 0 0 0 145 Fire 2 14 15 0 0 0 0 0 0 0 0 0 31 I MON. TOTALS II 97 II 94 II 80 II 0 II 0 II 0 II 0 II 0 II 0 II 0 II 0 II 0 1_1~1 I I I I , I : ,, , , , , I FISCAL YEARLY TOTALII 2711 II, ,,,,,I I III, II, ,,,,I I I VALUATION I I I II I I I II I I Residential 2.034.067 239.738 191.125 0 0 0 0 0 0 0 0 0 2,464.930 Sub Permits 824.805 400.932 350,463 0 0 0 0 0 0 0 0 0 1.576.200 Commercial :138.836 34.925.083 6.185,434 a 0 a 0 0 0 0 a 0 41,449.35' I MON. TOTALS II 3.197.708 II 35.565.753 II 6.727.022 II a II 0 II a II 0 II a II 0 II 0 II 0 II 0 I I I I I I I I : , , , ,, , , , I FISCAL YEARLY TOTALII1-45,490,4831 I,,I I, I, I,,,,,I I I I ,I ~ ,I FEES COLLECTED I I I I I I I II I I I General Plan 68.272.06 183.921.97 34.273.67 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 286,467.70 Building Permit 101.949.09 200.845.73 51.531.47 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 354,326.29 Plan Review 55.500.71 71.849.04 31.155.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 158.505.10 Energy Review 8.134,40 10.789.16 3.009.17 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 21.932.73 Electrical Permit 23.919.60 40.541.76 11.171.84 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75.633.20 Plumbing Permit 22.947.24 4.\62334 7.979.26 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 74.549.84 Mechanical Permit 21.089.11 35.0.' 1.56 6.550.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 62.671.36 S.M.!.P. 2.62287 7,462.04 1.329.52 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,414,43 Microfiche 1.079.27 1.987.88 516.67 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 3.583.82 Fire Dept. Fees 3 L251.60 67.897,46 15.116.17 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 114.265.23 Sewer Connection 11.190.00 13,42800 5.818.80 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 0.00 30,436.80 Bay-Shell 532.13 14.799.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15.33113 Traffic Impact 36.675,42 8.154 ..'7 0.00 O(lO 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 44.829.79 School 5.678.17 43.800.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 49,478.29 Art Public Places 59,477..,7 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 59.477.37 Other: (Fire Suppr) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 I MON. TOTALS II 450.319.0411 744.131,4311 168,452.6111 00011 00011 00011 0.0011 00011 0.0011 0.0011 00011 0.001_ I FISCAL YEARLY TOTALII 1,362.9031 PROJECT VALUATION PERMIT STATUS INSPECTIONS - FY 2008-2009 ISSUED .Jttl-OS Aug-OS Sep-08 Oct-OS Nov-08 Dec-OS .Jan-09 Feb-09 Mar-09 Apr-09 May-09 .Jun-09 AGE SONG $29,12S,232 25-Aug-OS 0% 0 52 52 ADELINE PLACE $9,515,126 2]-Aug-07 55% 39 44 35 ns BAY ST. RETAIL $75,579,773 31-.Ju]-01 96% 13 23 16 52 NOVARTIS CONT. CONT. CONT. CONT. CONT. CONT. CONT. 1401 PARK AVE. s]4,034,769 19-Nov-05 97% 0 0 0 0 GLASIIAUS - Townhouse Buildings 53.140,753 16-Aug-06 97% 0 0 0 0 GLASIIAUS - Podium/Garage s]4,] 19,4S2 31-Aug-06 96% 4] 35 56 132 OAK WALK - House Renovations 51,600.000 26-Nov-07 55% 42 52 31 125 OAK WALK - Mixed Use Project $17.514,105 3]-Oct-07 44% S9 102 142 333 SALEM MANOR - 3 dwellings $S75.000 16-Aug-07 100% 4 0 0 4 VUE 46 (FU:crO) $25.396,800 S-Jul-06 98% 4 0 0 4 WEST ELM FURNITURE $5,942,000 ]7-Fcb-08 39% 42 5S 64 161 CITY INSPECTIONS CONT. CONT. CONT. 311 322 289 922 CODE ENFORCEMENT CONT. CONT. CONT. 2 I 2 3 I II II I~C!:BI 6871c:::=Jc=J1 II II 1c=Jc=Jc=:Jc=J~ 1.906 Planning and Building Department Major Development Projects September 2008 Planning Building Project Application Location Description Status/Comments Pre-Application Processing Approval Plan Check Construction Occupancy Pixar, Phase II Production building - PC study session on I'DI' 8/28/08. NE Park Ave. & 1I0llis St. 145.000 s.f PC hearing tcnatively 12/11/08. Center of Community Life Multipurpose community CC approved contract with Field Paoli 4/15/08. W 1I01lis bctw Park Ave. & 53rd St. reereation and school facility Community meeting 10/4/08. Arts and Cultural Center Space for Celebration of Arts. PC study session 3/22/07. 4060 lIollis Street PCPA. lIistorical Society CC approved strategie plan contract 6/3/08. Transit Center Public parking. 160.000 to PC study session 3/22/07. NW Ilorton & 59th Sts. 250.000 s.f office/lab/retail CC study session 12/18/07. Gateway @ Emeryville Residential - 265 units: Retail PC study session on new design 8/23/07. NE Powell St. & Christie Ave. - 14.100 s.t.: 142-room hotel CC study session 9/4/07. liSP Parking Structure 4-level parking strueture with Meeting with Community Garden 5/13/08. PC NW 59th & Do lc Sts. 553 spaees. study session 10/73/08. Emery Station Greenway Laboratory building - CC study sessions 12/18/07 and 6/3/08. 5812-5860 Hollis St. 91.000 s.f. PC study sessions 7/24/08 and 9/25/08. Baker Metal Live-Work Live-work - 21 units PC study session 9/27/07. Community meeting 1265 65th St. and Oeean Ave. lot Retail - 4.432 s.f. 3/5/08. PC study session 10/23/08. Paperrnill Project Residential - 168 units IS/MND published 8/18/08. Powell/llollis/Do le/Stanford Live-work/flex - 8 units PC hearing 10/23/08. 39th and Adeline Project Residential - 101 units DEIR comment period ended 7/7/08. FEIR being Adeline/39thlYerba Buena Retai I - 1.000 s. f prepared. PC hearing tentatively 12/11/08. Bay Street "Site B" Hotel, department store. Buildings on site demolished. Christie/Sbellmound/Powell/railroad retail, residential DUR on hold pending review of new design. Marketplace Redevelopment Residential - 674 units CC approved GPA and tirst reading ofPUD ee - 8/5/08 Shell mound Wa /Christic/Scth/rr Office/retail - 300.000 s.f. ordinance 7/15/08. Final passage 8/5/08. MacArthur San Pablo Mixed Usc Residential - 94 units PC approved 11/15/07: CC approved 12/4/07. Ce·12/4/07 San Pablo/W. MaeArthur/37tb Retail - 5.800 s.f Oakland PC approved 1/16/08. Flatiron Building PC approved 1/25/07 (valid for 2 years). Retail - 3.000 s.r ec - 3/6/07 3645 San Pablo Avenue CC approved G PA 3/6/07. 4520 San Pablo Townhouses PC approved 12/14/06. PC approved one-year Residential - 29 units PC - 12/14106 NE San Pablo Ave. & 45th St. extension 1/24/08. Ambassador Housing Residential - 55 units. PC approved 12/9/04. Demo eomplete. PC· 12/9/04 N 36th betw Peralta & Adeline Sts. affordable. ownership lise permit expired 12/9/07. September 2008 Page I of2 Planning Building Project Application Location Description Status/Comments Pre-Application Processing Approval Plan Check Construction Occupancy Bakery Lofts Phase IV Residential - 18 units CC approved GPA 10/16/07; rezoning 11/20/07. CC - II/20/07 SE 53rd & Adeline Sts. Retail - 1.450 s.f cafe Building permit application filed 12/19/07. Doyle lIollis Park New community park or Demo completed July 2007.100% building permit CC - 6/19/07 Do le/61 st/llollis/62nd Streets about 1.25 acres, application submitted 3/13/08. Christie Park Towers Residential - 43 units Building permit issued 3/30/05; inspections PC - 6/26/03 6150 Christie Avenue Live-work - 17 units ongoing. West Elm Furniture New two-story furniture store Foundation permit issued 2/14/08. CC - 8/7/07 5602 Ba Street on Bay Street "Pad 1". Shell/superstructure permit issued 6/27/08. AgeSong Assisted Living Sr. facil, 121 assisted units, Grading permit issued 7/16/08. CC - 6/20/06 4050 I lorton St. 28 indep. units, public calc Foundation permit issued 8/25/08. Oak Walk Mixed Usc Project Residential/retail - 54 new Foundation permits issued 10/31/07. CC - 2/7/06 NF San Pablo Ave. & 40th S1. units plus 5 existing houses Superstructure permits issued 11/26/07. Adeline Place ("Check Cashing") Residential - 36 units Foundation permit issued 8/2/07. PC - 10/27/05 San Pablo/W, MacArthur/Adclinc Retail - 2.400 s.f Superstructure permit issued 2/12/08. Glashaus Townhouses/Parking 145 units. retail. and 50 TCOs for 12 buildings issued April 2007-August PC - 12/8/05 SF 65th & Hollis Sts. public parking spaces 2008. Remainder under construction. 1401 Park Avenue Residential - 43 units Partial TCO issued 12/12/07. TCO for final phase PC - 12/12/02 SF Park Avenue & Iioiden St. Live-work - II units issued 2/1/08. Final CO pending. Vue 46 ("46th Street Lofts") Rehab industrial building lor TCOs lor Phases I and II issued 2/27/08 and PC - 12/20/00 E Adeline between 45th & 46th Sts. 79 residential units 4/14/08. and for Phases III and IV on 6/11/0S. GJ.l)=~ITYi.atillns: CC City Council FUR Final Environmental Impact Report CO Certi ficatc or Occupancy GI'A General Plan Amendment CUI' Conditional Use Permit OI'A Owner Participation Agreement DA Development Agreement PC Planning Commission DUR Draft Fnvironmental Impact Report I'CPA Pacifie Center for Photographic Arts DR Design Review I'DI' Preliminary Development Plan UR Environmental Impact Report I'UD Planned Unit Development EUSD Emery Unified School District RFI' Request lor Proposals EYSAC Education and Youth Services Advisory Committee TCO Temporary Certi ficatc or Occupancy I'DI' c_ Final Development Plan TI Tenant Improvement September 2008 Page 201'2 Project Name; Property Address Description: Status ofApprovals and Construction Schedule: Contact/s): and File Reference #: MIXED USE PROJECTS Gateway @ Emeryville Residential/mixed use project with 265 Planning Commission study session held January 26, 2006. BRE Properties 5801 - 5861 Christie Avenue residential rental units and 14,100 s.f. Planning Commission study session on smaller project held John Wilde of retail space, and a 142- room hotel. January 25, 2007. Applicant has revised project to include (415) 445-65711 Powell Street frontage. Planning Commission study session on revised design held August 23, 2007.City Council study session held September 4,2007, at which Council directed staff to prepare a draft Request for Proposals for a mixed use development project on an assembled site to include Denny's restaurant, 76 gas station, and Kinkos parking lot, for approval by Redevelopment Agency at a future meeting. Oak Walk Mixed Use Project Residential/commercial mixed use Approved by Planning Commission on October 27,2005. Stuart Grucndl 4002 San Pablo Avenue development with 5,500 square feet of Appealed to City Council, which passed a motion on BayRock Residential UP04-06 retail space, up to 62 residential January 17, 2006 to approve the project, requiring the (510) 873-8880 condominiums in five existing houses retention and rehabilitation of the existing houses. to be renovated and new buildings up Revised resolution and conditions approved by the Council to four stories with a podium-level on February 7, 2006. Design of41 st Street houses courtyard, and up to 113 at-grade approved by Planning Commission on December 14,2006. parking spaces. Building permit applications for renovation of five single family homes received on January 12,2007. Building permit applications for three new mixed use buildings received on January 24, 2007. Planning Commission approved Vesting Tentative Map on April 26, 2007. Demolition permit issued on June 22, 2007 for eight structures and temporary relocation offive single-family homes from 41 st Street. Demolition of approved structures completed in August 2007 and began soil remediation. Existing houses temporarily relocated in preparation for grading and foundation work in September 2007. Existing 4-plex on 41 st Street relocated to new location at corner of Adeline & 40 th Street. Issued foundation only permits for 3 new buildings and 5 relocated houses on October 31, 2007. Issued superstructure permits for all 8 buildings on November 26,2007. Status of Major Development Projects September 2008 Page I of9 Project Name; Property Address Description:. Status ofApprovals and Construction Schedule: Contactis): and File Reference #: Redevelopment Agency selected Madison Marquette as Bay Street - Site B Northern expansion ofBay Street Eric Hohmann, Project developer on July 20, 2004. City Council study session Christie/Shellmound/Powelllrailroad mixed use project, with ISO-room hotel Manager held on April S, 2005. EIR consultant contract approved PUD05-03 in 240-foot tower, 140 to 240 Madison Marquette by City Council on September 6, 2005. EIR scoping residential units, 80,000 to 130,000 s.f. (415) 277-6805 session held November 16,2005. Planning Commission of retail, possibly including a and City Council study sessions on tower design held Nordstrom's department store, and December 14,2006 and December 19,2006, respectively. 800-900 parking spaces. Demolition permit for nine existing buildings issued April 10,2007; demolition completed in May 2007. Publication of Draft EIR on hold pending review of new design alternative. MacArthur San Pablo Mixed Use New five story 94-unit residential Planning Commission study session held September 28, Stanley Saitowitz 3706-3722 San Pablo Avenue building with 5,800 square feet ofretail 2006. City Council study session held October 17, 2006. Natoma Architects, Inc. UP06-14 and DR06-15 on 1.12 acre site between 37th Street Notice ofIntent to Adopt a Mitigated Negative Declaration (415) 626-8977 and West MacArthur Blvd. Site is published on August 31, 2007. Planning Commission partially in Oakland. recommended approval at a special meeting on November 15, 2007. City Council approved on December 4, 2007. Oakland City Planning Commission approved on January 16,2008. Marketplace Redevelopment Planned Unit Development for City Council presentation held December 21, 2004. Denise Pinkston Shellmound Street between "Reduced Main Street Project" Planning Commission study sessions held January 27,2005 TMG Partners Shellmound Way and 64th Street; includes phased development of 674 and June 23, 2005. Draft EIR published June 21, 2007 for (415) 772-5900 Christie Avenue at 64th Street. residential units, 180,000 square feet of 45-day public comment period. Planning Commission PUD04-02 retail, 120,000 square feet of office, hearing on Draft EIR held July 26, 2007. Planning and structured parking in nine new Commission recommended certification of EIR on buildings ranging from one-story to December 13,2007; City Council held study session on 175 feet tall. Project includes project and certified EIR January IS, 2008. Planning expanded City street grid (62nd and 63rd Commission held hearing on PUD on April 24, 2008, and Streets) and enlarged and redesigned continued it to May 22, 2008, when they voted to Christie Avenue Park. recommend City Council approval. City Council approved General Plan Amendment and first reading of PUD ordinance on July IS, 2008, and final passage of PUD ordinance on August 5, 2008. Status of Major Development Projects September 2008 Page 2 of 9 Planning & Build! ~ ..... _. . C' . Project Name; Property Address Description: Status ofApprovals and Construction Schedule: Contact/s): and File Reference #: Transit Center Mixed use transit-oriented Planning Commission held hearing on Use Permit and Geoffrey Sears 59th and Horton Streets ("Mound" site development and public parking Design Review on May 22, 2003 and directed that project Wareham Development north of Amtrak Station) structure with 160,000 to 250,000 be redesigned. Study Session on housing alternative held (415) 457-4964 UP07-02 and DR07-03 square feet ofoffice/lab/retail space, by Planning Commission on September 25, 2003, and by and 550 to 660 parking spaces in a 144 City Council! Redevelopment Agency on October 7,2003. to 169 foot tower. Redevelopment Agency approved Exclusive Negotiating Agreement with Wareham on development of project on September 6,2005. Agency reviewed Wareham proposal on December 6,2005, and January 17,2006, and approved concept for submittal ofplanning application on February 21, 2006. Agency rescinded approval of concept on March 21, 2006. Planning Commission study session on new design held on March 22, 2007. City Council study session held December 18,2007. Redevelopment Agency extended Exclusive Negotiating Agreement with Wareham on February 5, 2008. West Elm Furniture Store Construction ofa 16,000 square foot Planning Commission recommended approval ofFDP on Property Owner/Developer: 5602 Bay Street furniture store on Bay Street July 26,2007; Council approved FDP on August 7,2007. Madison-Marquette FDP007-01 "Pad #1" near Barnes and Noble. Building permit application submitted on December 21, (415) 277-6805 2007. Issued foundation permit on February 14,2008. Eric Hohmann, Project Issued shell/superstructure permit on June 27, 2008 and Manager tenant improvement permit on August 19,2008. RESIDENTIAL AND LIVE WORK PROJECTS: Baker Metal Live-Work Reuse of existing Baker Metal building Community meeting held July 18,2007. Planning Sasha Shamzad 1265 65th Street for 21 live-work units and 4,432 square Commission study session held September 27,2007. MRE Commercial and vacant lot fronting Ocean Avenue feet of retail space. Six new Project being redesigned in response to comments from (510) 849-0776 UP07-09, DR07-15 townhouses on vacant lot between Development Coordinating Committee on May 14,2008. Ocean Avenue and Peabody Lane. Planning Commission study session tentatively scheduled for October 23, 2008. Status of Major Development Projects September 2008 Page 3 of 9 Planning & Building Department Status ofMajor Development Projects - City of Emeryville September 2008 Project Name; Property Address Description: Status ofApprovaIs and Construction Schedule: Contacus): and File Reference #: 1401 Park Avenue Construction of six-story building Approved by Planning Commission on December 12, Prometheus (Electro Coatings) containing 43 residential units and II 2002. On February 1, 2005, the Redevelopment Agency Mike Petouhoff UP02-18, DR02-26, VAR02-5 live-work units, with a cafe on the approved Owner Participation Agreement to assist (650) 596-6365 ground floor. Two floor garage will financially with below market rate units. New building contain 83 parking spaces. Site is permit application received March 21, 2005. Demolition of former Electro Coatings chrome concrete slab is complete. LMA has sold project to plating plant. Brick facade offormer Prometheus. Foundation only permit issued December 23, building will be retained and 2005. Demolition permit for remainder ofold foundation incorporated into design. issued January 9, 2006. Issued superstructure building Contaminated soil will be removed. permit on June 22, 2006. Construction is nearly complete. Partial TCO issued on December 12, 2007. TCO for final phase issued on February 1,2008. Final CO pending. Adeline Place ("Check Cashing") 36 residential units with 2,400 s.f. of Redevelopment Agency approved Placeworks as developer Placeworks LLC San Pablo Avenue/W. MacArthur retail. ofproject on November 16,2004. Planning Commission Stuart Rickard Boulevard/Adeline Street study session held August 25, 2005. Approved by (510) 499-9400 UP05-05 and DR05-05 Planning Commission on October 27,2005. Demolition permit issued October 7,2005; demolition is complete. Building permit application submitted on February 16, 2007. Foundation permit issued on August 2,2007. Superstructure permit issued on February 12,2008. Ambassador Housing New construction of55 affordable Approved by Planning Commission on January 22, 2004. Developer: Resources for 36th & Peralta Streets housing units on site of former Approval appealed to City Council because ofconcerns Community Development UP03-14 Ambassador Laundry building and about parking. Applicant withdrew project and redesigned James Coles adjacent land fronting on Adeline and as an ownership project with fewer units. City Council (510) 841-4410 36th Streets. Project includes closure of study sessions held June 15,2004 and September 7,2004. Magnolia Street north of36th and its New design approved by Planning Commission on conversion to open space and/or December 9,2004. Public Works is working with parking. contractor on demolition permit application. Demolition permit issued July 12,2005. Demolition is complete. Two-year extension of approvals, until December 9,2007, granted by Planning Commission on September 28,2006. Use permit has now expired and a new application is required. Status of Major Development Projects- September 2008 Page 4 or 9 Planning & Building Department Status ofMajor Development Projects - City ofEmeryville September 2008 Project Name; Property Address Description: Status ofApprovals and Construction Schedule: Contact/s): and File Reference #: 4520 San Pablo Townhouses Development of 29 new townhouse Planning Commission study session held April 27, 2006. Ramiro Marini Northeast comer of San Pablo Avenue units on southern portion of"Emery Approved by Planning Commission on December 14, (415) 307-8107 and 45 th Street Farms East" site. 2006. Planning Commission approved one year extension UP06-06 and DR06-1 0 of planning permits on January 24, 2008. Vue 46 Redevelopment and expansion of an Study Session held by Planning Commission on September Levin Menzies & Associates (formerly "46 th Street Lofts" or existing industrial building to create a 28, 2000. Emeryville is lead agency for CEQA. Paul Menzies "Flecto") residential use on the site. Two Approved by Emeryville Planning Commission on (925) 973-41 11 46 th & Adeline Street additional floors will be constructed to December 14, 2000 and by Oakland Planning Commission UPOO-18 and DROO-29 provide approximately 79 residential on December 20, 2000. Building plans being revised by (for sale) units. The project also applicant which will require new application for plan involves approximately 3,000 sq. ft. of check. Demolition permit issued 2002, and interior retail/commercial space to be demolition is substantially complete. Dispute with developed as a comer cafe at the financial partner has been resolved. Submitted new intersection of46 th Street and Adeline foundation permit application on June 10, 2005, and Street. The site straddles the superstructure permit application on September 22, 2005. Emeryville and Oakland city limit. Interior demolition permit issued on July 28, 2005. Demolition work is complete. Issued foundation and structural building permit on June 8, 2006, and superstructure building permit on November 20, 2006. Granted TCO for Phase I on February 27, 2008, for Phase II on April 14,2008, and for Phases III and IV on June 11, 2008. 39 th and Adeline Residential Project Construction of a 11O-unit rental Planning Commission study session held September 28, Zachary Goodman East side of Adeline Street between apartment project on a 1.12 acre site 2006. City Council study session held October 17,2006. Murakami Nelson, 39th Street and Yerba Buena Avenue that is partially in Oakland. EIR contract approved by City Council on May 1,2007. Architects UP06-12 and DR06-19 Scoping session held by Planning Commission on (510) 444-7959 September 27,2007. Planning Commission hearing on DEIR on June 26, 2008 canceled due to lack ofa quorum; deadline for written comments was July 7,2008. Final EIR in preparation. Planning Commission hearing tentatively scheduled for December 11,2008. Status of Major Development Projects September 200X Page 5 of 9 ...... ,...... Develop C< . Project Name; Property Address Description: Status ofApprovals and Construction Schedule: Co11tacus): and File Reference #: Papermill Project Construction of a new rental project Community meeting held on April 10, 2007. Planning Amir Massih Block bounded by Powell, Hollis, and with 168 residential units, 5 live-work Commission study sessions held on August 23, 2007, and Archstone Smith Doyle Streets and Stanford Avenue units, 3 flex space units, 10,222 square October 25,2007. Project redesigned as a result of (415) 503-2207 UP07-07 and DR07-11 feet of retail space, and 299 parking comments at study sessions. Third Planning Commission spaces. Project includes new park study session held February 28, 2008. City Council study along Stanford Avenue to replace City session held April I, 2008. Applicant has redesigning parking lot. based on feedback from Council. Initial Study/Mitigated Negative Declaration being prepared. Planning Commission hearing scheduled for October 23, 2008. Bakery Lofts Phase IV Construction of an 18-unit apartment Planning Commission study session held on December 14, John Protopappas Southeast corner of 53rd and Adeline building with a 1,450 square foot cafe. 2006. Oakland project was approved by Oakland City Madison Park Financial Streets Project has been separated from Planning Commission on August I, 2007. Planning (510) 452-2944 UP06-15 Oakland portion, which includes 56 Commission approved on September 27,2007. City residential units and 7 commercial Council approved General Plan Amendment and units, and is now called "Phase III". introduced rezoning ordinance on October 16, 2007. Temescal Creek, which forms the city Rezoning ordinance passed on November 20,2007. boundary, will be daylighted through Received building permit application on December 19, the project. 2007. City ofOakland processing demolition permit for existing building, which is mostly in Oakland. Requested amendment to conditions ofapproval regarding undergrounding of utility wires was denied by the Planning Commission on July 24, 2008. Applicant has applied for reconsideration, which will be heard by the Commission on October 23,2008. Christie Park Towers Construction of 60 living units of Previous property owner foreclosed by lender. New buyer Property Owner: 6150 Christie Avenue which 17 are live-work and 43 are redesigned project. Planning Commission study session Tomorrow Development UP99-11 and DR03-02 residential on a 26,613 sq. ft. parcel. held March 27, 2003. Approved by Planning Commission Ted Dang Approximately 4,200 square feet of on June 26, 2003. Submitted building permit application (5 I0) 832-5195 - Ext. 222 ground floor space would be flexible March 30, 2004. Building permit issued on March 30, space, which could include live-work 2005, extended to March 30, 2006. Inspections occurring or commercial uses. as requested. Staffis working with applicant and adjacent property owner to resolve access and easement issues. Submitted revised structural plans for approval by Building Division on June 27, 2006; application expired March 21, 2008. Previous building permit still valid and inspections on-going. Status of Major Development Projects September 200X Page 6 01" 9 ~. J. ~ Building Department Status of nevelopment, Projects - City of Emeryvillt: Sentember. Project Name; Property Address Description: Status ofApprovals and Construction Schedule: Contactts); and File Reference #: Glashaus Townhouses/Public 145 residential units and 50 public Approved by Planning Commission on December 8, 2005. Pulte Homes Parking Project parking spaces on former industrial site Building permit application for townhouses submitted on Mike Kim 1289 65th Street on south side of 65th Street between January 27, 2006. Building permit application for (925) 249-3280 UP05-03 and DR05-03 Hollis Street and the Greenway. lofts/garage submitted on March 10, 2006. Issued Project includes construction of superstructure building permit for Building 1 in townhouse Greenway between ss" Street and phase on July 3, 2006; for Buildings 10 and lIon August Ocean Avenue. 16, 2006; for Building 3 on October 30, 2006; for Building 6 on January 11,2007; for Buildings 8 and 9 on February 15,2007; for Building 7 on March 20, 2007; for Building 4 and 5 on May 25, 2007; for Building 2 on July 13,2007; and foundation only permit for lofts/garage on August 31, 2006. Redevelopment Agency approved acquisition of 50 space public parking garage on August 15,2006. Issued "podium" level building permit (partial) for lofts/garage on December 28,2006. TCO issued for Townhouse Building 11 on April 19,2007; for Building 10 on May 8, 2007; for Building 3 on June 21,2007; for Building 6 on July 26, 2007; for Building 8 on September 11, 2007; for Building 9 on September 13, 2007; for Building 7 on September 21, 2007; for Building 5 on November 19, 2007, Buildings 1 and 4 on February 5, 2008; and for Building 2 on March 4, 2008. TCO for temporary sales office issued on June 25, 2008. TCO for Phases 1 and 2 in lofts ("podium") building issued on August 21, 2008. OFFICE/HIGH TECH PROJECTS: Emery Station Greenway New 91,000 square foot laboratory Redevelopment Agency issues Request for Proposals for Geoffrey Sears 5812-5860 Hollis Street building on southern portion; existing "Hollis-Powell Greenway Site" in September 2006 and Wareham Development 39,000 square foot industrial building selected Wareham as developer in March 2007. City (415) 457-4964 on northern portion to remain for now. Council/Redevelopment Agency held study session on Project includes Greenway proposed building design on December 18, 2007. Second improvements on northern portion of study session held June 3, 2008. Application for planning block and expansion ofplaza at Powell permits submitted June 24, 2008. Planning Commission and Hollis Streets. study session held July 24, 2008. Second Planning Commission study session held September 25, 2008. Initial Study/Mitigated Negative Declaration being prepared. Status of Major Development Projects September 2008 Page 7 of 9 . ~. ~ .... ~ ~~. '-' ~"'t' ... lUI"'Ul .••/.L ~ OllVlaJOr~_ 'I<', '.1.. _". ".L:. Pixar Animation Studios, Phase II New production building ofabout Planning Commission voted to recommend approval of Tom Carlisle 1200 Park Avenue 145,000 square feet at northeast comer amendments to Development Agreement on May 22, 2008. Pixar Animation Studios PUD03-01 of Park Avenue and Hollis Street. Amendments to Development Agreement and Owner (510) 752-3333 Phase II includes expansion of surface Participation Agreement approved by City Council and parking lot and construction ofnew Redevelopment Agency on June 3, 2008. Planning City park and bike path at east end of Commission study session on Final Development Plan for campus. Phase 11 building held August 28, 2008. Planning Commission public hearing tentatively scheduled for December 11,2008. OTHER: Flatiron Building New retail building on former "Jug Planning Commission study session held August 24, 2006. Placeworks LLC 3645 San Pablo Avenue Liquor" site. Project requires General Plan Amendment (GPA) for floor Stuart Rickard UP05-09, DR05-09 area ratio. Planning Commission approved on January 25, (510) 499-9400 2007; approval valid for two years. City Council approved GPA on March 6, 2007. AgeSong Assisted Living Senior facility with 121 assisted living Planning Commission study session held October 27,2005. Ali Kia Shabahangi 4050 Horton Street units, 28 independent living units, art Approved by Planning Commission on April 27, 2006. AgeSong UP05-14 gallery, child care, dining room, and City Council approved General Plan amendment on June 6, (415)431-8143 publicly accessible cafe. 2006 and Zoning Amendment on June 20, 2006. Approvals valid for two years. Received building permit application on December 18, 2007. Issued demolition permit on June 2, 2008. Issued grading permit on July 16, 2008. Issued foundation permit on August 25, 2008. Emeryville Center of Community Multi-purpose community facility Planning and design activities are on-going between the Education and Youth Life including administration; arts, City and School District, with oversight by the Education Services Advisory PG&E property on west side of Hollis performance, and food service and Youth Services Advisory Committee. Request for Committee between Park Avenue and 53rd Street, programs; community services and proposals for conceptual designs issued October 5,2007; Melinda Chinn and various school sites. family support programs; education proposals due November 13,2007. Council approved (510) 596-4314 programs; recreation and fitness design contract with Field Paoli on April 15,2008. programs; and a new Police Environmental review and planning approvals by Planning Department headquarters. Commission and City Council anticipated in 2008-09. Status of Major Development Projects September 2008 Page 8 of 9 Project Name; Property Address Description: Status ofApprovals and Construction Schedule: Contact(s): and File Reference #: Doyle Hollis Park New community park of about 1.25 Schematic design approved by City Council on November Ignacio Dayrit, Doyle/61 st/Hollis/62nd Streets acres on former "Dutro" site. I, 2005. Use permit and design review approved by CED Coordinator UP07-05, DR07-09 Planning Commission on May 24, 2007, and by the City (510) 596-4356 Council on appeal on June 19, 2007. Demolition permit issued on June 13,2007; demolition completed in July 2007. Site work isunderway. "95% building permit application" submitted October 31, 2007. 100% revised plans submitted March 13, 2008. Construction contract approved by Redevelopment Agency on August 19,2008. Emeryville Arts and Cultural Renovation of 30,000 square foot City Council selected architects Donn Logan and Marcy Amy Heistand Center former industrial building behind Old Wong to develop conceptual designs on July 18,2006. CED Coordinator 4060 Hollis Street Town Hall to house Emeryville Presented to Park Avenue District Advisory Committee on (510) 596-4354 DR07-05 Celebration of the Arts, Pacific Center February 21,2007. Planning Commission study session for the Photographic Arts, Emeryville held on March 22, 2007. City Council approved Request Historical Society, and related uses. for Proposals for strategic plan on February 5, 2008, and awarded contract to Museum Management Consultants, Inc. on June 3, 2008. HSP Parking Structure New 4-level 553-stall parking structure Planning application submitted March 14,2008. Philip Banta 6050 Hollis Street on existing office building surface Development Coordinating Committee reviewed on April Architect UP08-03, DR08-07 parking lot located adjacent to 9,2008 and identified a number ofproblems. (510) 654-3255 Community Garden at northwest Neighborhood meeting with Community Garden members comer of59th and Doyle Streets. held May 13, 2008. Community meeting to be scheduled. Planning Commission study session tentatively scheduled for October 23, 2008. Status of Major Development Projects September 2008 - Page 9 or 9 MEMORANDUM Emeryville Police Department Date: September 29,2008 To: Patrick D. O'Keeffe, City Manager From: Ken James Subject: PROGRESS REPORT - SEPTEMBER 2008 PUBLIC SAFETY COMMITTEE MEETING The monthly meeting ofthe Public Safety Committee was called to order at 9:00 am on Thursday, September 4, 2008 by Council Member Nora Davis. Committee members and staff present included; Mayor Ken Bukowski, City Manager Pat O'Keeffe, Fire Chief Steve Cutright, Acting Assistant Fire Chief Steve Marks, Police ChiefKen James, Commander Jeannie Quan, and Captain LaJuan Collier. Fire ChiefCutright reported that the Fire Department responded to 133 emergency calls during the month ofAugust. The calls for service included; 2 fires, 1 building fire with a reported damage less than $5,000, and 1 outside fire; 24 false alarms; 94 medical calls, 47 in District 1,47 in District 2; and 5 freeway related responses. Captain Collier reported on the crime activity during the month ofAugust. The City experienced increases in the crimes ofresidential and commercial burglary, petty theft and car jacking when compared to July. The City experienced decreases in the crimes ofauto burglary, grand theft, robbery and auto theft when compared with the previous month. All other crime categories remained constant for the month. Captain Collier reported six (6) juveniles and seventy-four (74) adults arrested during the month. The Committee discussed the Police Department's concerns with the poor lighting in the area of 6ih Street and Hollis. Commander Quan told the Committee that the patrol officers are reporting that with the addition ofKitty's in the area the number ofpedestrians has increasedas well as the number ofstreet robberies. The officers noted the poor lighting and suggested that additional lighting in the area could act as a deterrent. The Committee requested the City Manager to place the issue on the next Public Works Committee agenda. ycomplaints that Council Member Davis has been receiving from tenants of5801 Christie that there appears to be an increase in the number ofpeople hanging around the 76 Gas Station and Dennys. Ken James told the Committee that he will bring the complaints to the attention ofthe Patrol Watch Commanders but that he is not receiving information from the officers that there is a crowd problem. 1 Council Member Davis told the Committee that the regional 211 system has created business sized cards that contain county-wide social service information and contact telephone numbers. Council Member Davis suggested that these cards would be a great resource for our patrol officers. Ken James agreed and told the Committee that he would have his staffcontact 211 and get a supply ofthe cards. PROFESSIONAL SERVICES DIVISION Administrative Section Officer Brian Head spoke at the Citizen Emergency Response Training (CERT) academy at Fire Station # 2 on the topic ofDisaster Preparedness & Domestic Terrorism. Officer Head who is the current Emeryville Police Department liaison officer for Domestic Terrorism provided the attendees a great deal ofinformation. All in attendance were very pleased with the information and walked away with a new sense ofthe need to be prepared. Wii bowling continues to be a success with adults at the Senior Center. Sergeant Richard Davis receives more participation each week and has developed a friendly rivalry with a selfproclaimed "Supreme Wii Bowler". All are welcome to attend on Fridays at 10:30 am. This month, PST Sherry Hughes received eleven new DUI cases to review for cost recovery. After review, PST Hughes rejected seven cases that did not qualify for the cost recovery program. PST Hughes received final payoffs on two older DUI cases and mailed "Closeout" letters to the responsible parties. PST Hughes and PST Booze took on the responsibility offingerprinting subjects on the Live Scan machine and this month PST Hughes fingerprinted nine subjects. PST Hughes also assisted with the processing ofwork permits for employees ofthe Oaks Card Club. PST Dutchess Booze received the Youth Offender Program monthly report from the Donald P. McCullum Youth Court and found seven juveniles from Emeryville referred cases successfully completed all the requirements for the program. However, three juvenile referrals did not complete the program and their cases are being referred to the Juvenile Probations Department. Sergeant Davis received and confirmed fifteen applicants for the Emeryville Police Department's first Citizen's Police Academy class. Classes are schedule to begin on October 2,2008. Officer Head met with representatives from the D-Prep training organization and was successful in securing a date to host training for the organization at the Police Department. During the meeting Officer Head was able to obtain several free training slots for Emeryville Police personnel. Sergeant Davis escorted the entire Fremont Police Department's Hostage Negotiations Team 2 along with two Emeryville officers on a field trip to San Quentin State Prison. The Fremont hostage negotiators were extremely grateful for the tour and discovered other negotiation options after speaking with some ofthe San Quentin negotiators. PST Booze conducted an inspection ofthe Papermill Project building and found no safety concerns to base a denial ofapproval. PST Booze then signed and forwarded the condition of approval to the Planning Department. The Papermill project will occupy the 1300 block of Powell Street, 5700 block ofDoyle Street and the 5700 block ofHollis Street. The Police Department completed State Mandated Reimbursement paperwork to Maximus for reimbursement for Racial Profile training. The reimbursement was for in house racial profile training for all Emeryville officers. The City is set to receive $5,000 in reimbursements from the State. Criminal Investigations Detective Jason Krimsky is currently investigating a case where an unprovoked subject stabbed a subject in the arm while she stood in front ofthe Emeryville Community Action Program facility during business hours. Detective Krimsky conducted a surveillance detail at an apartment building a witness provided as a possible location ofresidence for the suspect. Detective Krimsky contacted and identified many ofthe building residents before putting together photo line-ups containing their photos. Detective Krimsky showed the victim the photo line-ups and she was unable to identify any ofthe people he contacted. Detective Krimsky is hoping to find and identify other witnesses. Detective Krimsky received a telephone call from a representative ofLoJack for Laptops stating they had located various physical addresses where a stolen laptop computer from Emeryville had been used. Detective Krimsky responded to the addresses and located the stolen laptop and the suspect. Detective Krimsky placed the suspect under arrest for being in possession ofstolen property and recovered the laptop before returning it to its owner. Detective Krimsky investigated a case where a suspect falsely imprisoned a subject in a bathroom stall in the Oak's Club before robbing her ofher chips by means offorce and threats. The suspect fled with approximately $650 in Oaks Club chips. The victim did not get a good look at the suspect's face due to the suspect removing her eyeglasses and forcing her to tum away. A witness, however, did see the suspect leaving the scene and later positively identified the suspect in a Photo Line Up. The victim could not identify the suspect and wished no further police action. Detective Krimsky heard a radio call ofan attempted robbery in the area of40th St. and San Pablo Ave. The victim provided a partial plate minus one character. Detective Krimsky checked license plates starting with the beginning ofthe alphabet and located a vehicle registration with a registered owner whose physical description matched that ofthe suspect. Detective Krimsky generated a photo line up while the reporting officer took the victim's statement. Detective 3 Krimsky showed the victim the photo line up and the victim positively identified the suspect. Detective Krimsky presented the case to the Deputy District Attorney who charged the case and issued an arrest warrant for the suspect. At this time, the suspect is still at large, but hopefully will be arrested soon. Detective Robert Alton was on vacation the first three weeks ofSeptember. Upon Detective Alton's return, he checked on key evidence related to a murder investigation. Detective Alton learned the crime lab processed the evidence and the results confirmed some ofhis suspicions. Detective Alton remains confident and positive the investigation will lead to the suspect's arrest. Detective Alton followed up on a theft case where a subject forced open locked mail boxes at Elevation 22 and removed several pieces of mail. Detective Alton made contact with the USPS Inspector's Office and advised them ofthe mail theft and the name ofthe persons Emeryville patrol officers had stopped and arrested in the area for warrants. The postal inspector advised Detective Alton one ofthe arrested subjects was a suspect in a mail theft case he was currently investigating. Detective Alton forwarded all evidence and the case to the USPS Inspector Office. The case will be handled on the Federal level. Detective Alton also assisted with the Urban Shield Training located at sites throughout the Bay Area. Detective Alton was assigned to the Oakland Airport where he observed several SWAT teams from agencies across the country perform tactical responses to a terrorist take over ofa passenger plane. Detective Alton's assignment was to record the times and scores ofeach team. Detective Alton was very excited about what he observed and felt he learned essential knowledge about response and tactics related to terrorists attacks. Detective Lance Goodfellow was assigned a case where Emeryville officers located a stolen vehicle. The primary officer stopped the vehicle and during his investigation determined the suspect purchased the vehicle with a check on an account that had non-sufficient funds. The dealership from where the suspect purchased the vehicle filed a stolen vehicle report. The officer searched the vehicle incident to recovery and found two firearms located in the rear ofthe front passenger seat. One ofthe firearms was determined to be stolen during a residential burglary in another city. Officers arrested the driver who was the registered owner and a passenger. Detective Goodfellow presented this case to Deputy District Attorney Hartman who elected to charge the driver and passenger with multiple gun charges and a parole violation. Detective Goodfellow was assigned a case regarding the theft ofa wallet from inside the Emeryville Market. The victim was working on the ATM inside the market and left his wallet on the counter. It appears the suspect entered the business and completed a transaction and after which removed the victim's wallet from the counter. Soon after this report was taken the same suspect went to the76 Gas Station on Powell Street and used the victim's credit cards. The suspect was attempting to have customers pay him cash for gas and he would use the victim's credit card to pay for gas in their vehicle. The subject was arrested and charged with petty theft in this case. 4 During this month Officer Paul Davidson has continued his assignment is Criminal Investigations due to Detective Alton being on vacation and other detectives being assigned to patrol functions. In addition to preparing daily reports to present to the Deputy District Attorney for charging Officer Davidson has investigated two identity theft cases referred from outside agencies, a fraud case and an unattended death case. Crime Analyst Adrienne Robinson reviewed one hundred and thirty seven crime reports and conducted follow up investigations on four crime reports. Analyst Robinson compiled team statistics for Sergeant Sierras and filled in for PST Dutchess Booze while fingerprinting and processing Oaks Club and Taxi permits. Analyst Robinson compiled Part 1 Crime statistics for the monthly Public Safety meeting. While doing so, Analyst Robinson noticed an overall decrease in crime and a short pattern of commercial burglaries to businesses with losses ofcomputer equipment in the north end oftown. Effected businesses were Ralph Holly School, 1271 61st St., and Oakland Day Care Licensing, 6201 Doyle St #B. Analyst Robinson received an inquiry from a citizen who wanted to know the year to date calls for service in the parking garage of2100 and 2200 Powell Street. The citizen wanted to know the risk level due to having an expensive car he wanted to park in the garage. Analyst Robinson determined there was one auto burglary in May and no other crimes reported in the parking garage. Analyst Robinson received another inquiry from Western Career College regarding the total number ofarrests in 2007 involving drug, alcohol, and weapons charges in reporting district 3. Analyst Robinson's audit of2007 crime stats reveal there were 22 arrests made in reporting district 3 in 2007. Sixteen were for public intoxication, two for possession ofMarijuana less than 28.5 grams, two for possession for drug paraphernalia and one for possession ofa dangerous weapon (knife). Analyst Robinson attended Advance Geographic Profiling training in Irvine, Ca. The objective ofthis course was to learn the computer application ofthe Rigel System, which uses mathematical algorithms to calculate the most probable area ofa suspects search base. A search base is commonly known as the offender's home or in some cases, the offender's workplace. The training was intense and required a final exam, which Analyst Robinson passed. Analyst Robinson also assisted the City ofRichmond by participating as an interviewer on their oral board for the position ofCrime Analyst. 7Records and Communication During the month, reporting district one generated 138 calls for service and 469 officer self initiated activity. Reporting district two generated 256 calls for service and another 1,103 events ofofficer selfinitiated activity resulting in 1,269 total events for district two. There were 160 calls for service outside the City and 696 officer selfinitiated events for a total of856. Calls 5 outside the City would include calls on the City's border and the freeway. During the month, the Records and Communication section recorded a total of2,732 events. This month, officers completed 345 reports with 64 being crime reports, 1 domestic violence, 8 driving under the influence, 1 missing person, 13 collision reports and another 257 supplemental reports. On August 29th, PST Nate Calvin received a call from a citizen advising ofhearing a female crying in a vehicle in the parking lot of5514 Doyle St. Officers Williams and Giddings responded to the location and upon their arrival checked the area before advising they could not find a crying female. After the officers cleared the area, PST Calvin received another call regarding a female crying or screaming from a vehicle, but this time the caller advised the vehicle was heard going eastbound on Park Ave. Again Officers Williams and Giddings went to the area for a security check. Acting Sergeant Cassianos, who was the Watch Commander, advised he was in the Longs parking lot for the past 20 minutes and he had not heard any crying or screaming. Minutes later, Officer Giddings advised he was out on a parked and suspicious vehicle occupied with two on the 3900 block ofEmery Street. One ofthe occupants was a crying and screaming female. A name check on the driver revealed him to have an outstanding warrant out ofthe Alameda County Sheriffs Office. Officer Giddings advised no crime had been committed and the female was upset due to the couple arguing. Officers arrested the driver for the outstanding warrant and transported him to North County Jail for booking. On Monday September 1st, Officer Rojas advised PST Arevalo he was attempting to conduct a bike stop in the 1000 block of65th Street. Officer Rojas asked for all radio traffic to be held and that he was in a foot pursuit ofthe subject. Sergeant Dauer and Officers Hintergardt, Lee and Mayorga responded to assist. Officer Rojas advised he had the subject stopped in front of 1095 66th Street in Oakland. After securing the subject who turned out to be a juvenile, officers searched the area and Sergeant Dauer found a BB gun in front of 1086 65th Street. Officer Rojas transported the juvenile to the Police Department for processing and notified the juvenile's mother. Officer Rojas transported the juvenile to Juvenile Hall on the charges ofresisting an officer. th On Thursday September 4 , PST Jan Tso received a call from security at Home Depot, 3838 Hollis Street, reporting that a customer was in a fist fight with the security guard in front ofthe business. Security provided a description ofthe customer. Officer Pena responded as the primary officer with Officers Giddings and Kellner responding as cover. Upon Officer Pena's arrival, he immediately began to assist the security officer as he struggled to gain control ofthe subject. Moments later, Officer Pena advised they had the subject detained and the scene was secured. Officer Pena ran a name check on the detained subject and discovered he was on probation. The security officer placed the subject under citizen's arrest for theft before Officer Pena took him into custody and added the charges ofbattery and probation violation. Officer Pena then 6 transported the subject to North County Jail for booking. th On Saturday September 6 , PST Tso received a call from a subject reporting that he was involved in a non injury traffic accident at the 76 Gas Station located at 1700 Powell Street. The subject advised that he and the other driver were waiting in the Circuit City parking lot. Officer Giddings responded to the scene and made contact with the drivers. As Officer Giddings conducted his investigation he saw that one ofthe drivers displayed signs ofbeing under the influence ofalcohol. Officer Giddings conducted field sobriety tests on the subject and determined she was indeed under the influence ofan alcoholic beverage. Officer Giddings placed the driver under arrest before transporting her to the Police Department for processing. Officer Giddings would later transport the subject to Santa Rita Jail for booking under the charges ofdriving while under the influence ofan alcoholic beverage. th On Saturday September 6 , Officer Mayorga advised PST Moore that he was being flagged down by a female subject who stated she was just raped. Officer Mayorga advised the victim told him the suspect is possibly armed with a bat or gun. The victim described the suspect as a black, male, adult, skinny, slightly balding, with a light complexion and last seen wearing nothing but underwear. The victim stated the suspect was last seen at his home at 1067 - 37th Street. Additional units responded to the scene as back up and searched the area. Officer Duffadvised ofseeing the described subject coming out ofthe front door ofthe address the victim provided. Officer Head advised the officers on scene had the subject detained after a briefstruggle. Officers brought the victim to the area ofarrest and she positively identified the detained subject as the person who raped her. Officers arrested the suspect and transported him to Santa Rita Jail for booking on the charges ofrape and resisting arrest. th On Monday September 8 , PST Swanson received a call from a female subject stating she had just been hit in the face by a male subject who had attempted to rob her. The caller provided a name ofthe subject who had fled the scene in a 4 door gray Toyota after trying to pull her purse from her hand. The caller also provided six ofthe seven characters on the Toyota's license plate. Officers Rojas, Madarang, Costello and Sergeant Sierras all responded to the Subway Shop on San Pablo where the event occurred. Officer Rojas made contact with the victim while the other officers checked the area for the suspect. After an extensive search ofthe immediate area, the officers were unable to locate the suspect. Officer Rojas transported the victim to the Police Department and took her written statement. During this time, Detective Krimsky, who was monitoring the radio traffic, was able to locate the Toyota's full license plate number and found it was registered to an address in Pittsburg. Sergeant Sierras advised dispatch to contact Pittsburg PD and ask to have a unit drive to the address and make contact with the registered owner and determine ifthe Toyota was there or ifthey knew ofits current location. Dispatch also notified Oakland, Berkeley and Concord Police Departments and provided a Be On the Lookout notice regarding the suspect and suspect vehicle. While Officer Rojas was talking to the victim, she received a call from the suspect who 7 stated he was at an auto detail shop in Concord. Dispatch received a call from Pittsburg PD shortly after stating they had located his vehicle in the area ofhis address, but before they could turn around and stop him, he disappeared. Officer Rojas advised the charge on the case was attempt robbery. Detectives are still investigating the case and trying to locate the suspect. th On Sunday September 14 , PST Shields received a call from a man reporting a male subject was seated on the edge ofthe overpass at San Pablo and West Macarthur and it looked as ifhe might jump. PST Shields then received a California Highway Patrol transfer call from a female reporting the same incident. The second caller stayed in the area while keeping an eye on the individual and relayed the information. The reporting party stated she asked the subject ifhe needed help and he shook his head "no". The reporting party continued to watch him while providing his full description. To block all traffic, CHP officers shut down the on and offramps ofLS. 80 at West MacArthur and San Pablo. Officer Lee and Sergeant Hannon responded to the scene and when they arrived a fireman was attempting to talk with the subject, but the subject was only nodding his head to their questions and looking downward. Sergeant Hannon and Officer Lee climbed up to the location and positioned themselves on both sides ofthe subject. Sergeant Hannon saw the subject scoot closer to the edge as ifhe were ready to jump and was able to reach across the subject's chest while grabbing his arm. Officer Lee grabbed the subject by the other side and they both pulled him back to safety. After talking with the subject, Officers determined he was in need ofa psychological evaluation due to his apparent suicidal state. American Medical Response arrived to the location and transported the subject to John George Hospital evaluation. th On Sunday September 14 , PST Heredia received a call from an Alameda County Sheriffs Office dispatcher who requested an Emeryville officer respond to 40th Street and Horton for a report ofa male severely beating an infant on and AC Transit bus. Alameda County dispatch provided a description ofthe male subject and advised he was now in front ofthe bus with a female walking back and forth while pushing the infant in a stroller. Officer Kellner responded to the location along with cover units. The Alameda County dispatcher advised that Alameda County Sheriffs units were en-route as well and the bus would not leave until police units arrived. Officer Rojas arrived on scene and advised the male subject was not beating the infant, but did physically abuse the female. The female was still on the bus and the male suspect had left the area. Officer Rojas further advised the male is known to carry a gun which is kept in his front waist band. Officer Kellner advised the victim was very uncooperative and refused any medical treatment and was released. Officers checked the area for the suspect with negative results. 8 FIELD SERVICES DIVISION For the month ofSeptember, during the first week ofschool, the Traffic Section provided traffic control and monitored the school buses transporting the Anna Yates school children from 41st to 63rd Street. The first day was a little confusing for the parents and children, but after that the transition was uneventful. The Field Services Division has been receiving complaints about the construction noise that is occurring at Anna Yates schools during the weekends and evenings. The construction company who is working for the school is exempt from complying with the City's building permits but must abide by the noise ordinance. Police personnel are working with the construction company to try and reduce the noise for the surrounding residents. The Traffic Section is working with the Finance Department as to the Parking Permits for 63rd Street. Residents have been complaining that the permits are confusing and they are getting conflicting information from the Finance Department. Police met with Finance and due to a misunderstanding as to the City's guidelines for the permit process, the permit's expiration dates and location ofthe permit were incorrectly changed for 2008/2009. Police will continue to enforce the permit parking and meet with Finance as to the permits for 2009/10. The Field Services Division has changed their school resource officer from Officer White to Officer Williams. Officer Williams has been introduced to both Emery High and Anna Yates school staffand is eager to work with the school children. ChiefJames and Commander Quan has been working with the architect is the remodeling ofthe Police Building. The remodeling is scheduled to occur sometime next year. The Police Department is beginning recruitment for officers. The Department hopes to hire three officers. Currently, we have three officers, who have applied to other departments and two sergeants and one officer who are on work related injuries. Sergeant Dauer is putting together a recruitment video for the website and we have sent officers out to local police academies to recruit non affiliated candidates. TEAM ONE During the month ofSeptember, Team One officers conducted 238 security checks ofbusinesses and 48 walking security checks in the City's neighborhoods. Officers made 91 pedestrian stops, 141 vehicle enforcement stops and 33 suspicious vehicle checks. These contacts resulted in 16 moving citations, 18 parking citations and 2 field interviews. Officers made 11 arrests, wrote 40 reports and completed 43 assignments. On August 26, Officers responded to the 76 gas station (1700 Powell Street) on the report ofa subject possibly using a stolen credit card. An alert attendant noticed the suspect standing at the pumps, taking cash from customers and pumping gas. This was unusual since the suspect did not 9 work for the gas station and it was not a full service station. When officers arrived, they located the suspect, who had hid in a car close by. Officers discovered several cards that did not belong to the suspect. In addition, Officer Hintergardt recognized the suspect's clothing as matching that ofa theft suspect from earlier in the day. The victim's property was part ofthe cards recovered from the suspect and the suspect was arrested. On September1, Officer Mayorga attempted to stop a bicyclist near 65th Street and San Pablo Avenue that matched the description ofa suspect wanted in multiple armed robberies near the Oakland/Emeryville border. The suspect fled from Officer Mayorga and was subsequently arrested by Officers Rojas and Mayorga after a foot pursuit. A replica 45 caliber semi auto pistol was recovered from where the suspect tossed it as he fled from the officers. The bicycle, suspect and weapon all matched descriptions given by the victims ofthe robberies. On September2, Officer Duffwas on patrol in the area of40th and Hubbard Streets and saw a bicyclist drive through a red light. The bicyclist also did not have a headlamp on his bicycle at night as required. A name check revealed the bicyclist was on probation for narcotics violations. A probation search revealed he was in possession ofmethamphetamine. The bicyclist was arrested and transported to jail. On September 3, Sergeant Dauer was on patrol near 41st Street and Adeline Street and observed a truck driving on the wrong side ofthe roadway toward him. Sergeant Dauer stopped the truck and noticed the driver had slurred speech and admitted drinking alcohol. The driver failed the field sobriety tests. A breath test revealed the driver was over twice the legal limit. The driver was arrested and transported to jail for booking. On September 6, Officer Mayorga was in the 1000 block of3ih Street when he was flagged down by a known prostitute, who had been hiding between two parked cars. Officer Mayorga noticed the prostitute was wearing pants but no shirt or bra. The prostitute told him that she had been held against her will by a male in one ofthe houses on 37th Street. After the prostitute accepted money for sex, the male could not get an erection. The male became upset and blocked the prostitute from leaving and then pushed her down some stairs. The prostitute was finally able to flee and locate an officer. When officers attempted to detain the male involved, he began to resist and refused to be handcuffed. After a brief struggle, officers were able to gain control of the suspect and he was transported to jail. On September 8, Officer Hintergardt was flagged down near Powell Street and Doyle Street by a subject who said he had dropped his motorcycle and needed help picking it up. The subject had slurred speech, was unsteady on his feet and had an odor ofalcoholic beverage about him. The subject was not able to care for himselfdue to his intoxication and was placed under arrest. While being transferred to the deputies at the jail, the subject slipped his handcuffs around to the front and appeared ready to assault the officer. It took three officers to control the subject and he was eventually placed in a leg restraint device to prevent him from hurting himselfor others until he could be safely transferred to the custody ofthe jail deputies. 10 On September16, Officer Hintergardt saw a vehicle circling the area ofKitty's Bar. Officer Hintergardt stopped the vehicle which did not have a front license plate as required by law. Officer Hintergardt noticed the driver had a strong odor ofalcohol. The driver failed the field sobriety tests and refused to take a chemical test to determine his blood alcohol content. The driver was arrested and transported to jail. Officer Hintergardt learned later someone matching the driver's description had been ejected from Kitty's earlier for fighting. It appeared the driver may have been waiting for the subject he was fighting with to leave the bar. TEAM TWO During the month ofSeptember, Patrol Team Two conducted 368 security checks at various businesses and locations throughout the City. Team Two conducted 184 car stops, 17 suspicious vehicle stops, made 58 walking assignments in the neighborhoods and 39 suspicious person stops, resulting in 51 moving violations and 60 parking violations. On September 3, Sergeant Sierras spotted an individual drinking a 400z beer on Emery Street. The individual was unable to stand or speak in a clear voice. The individual was leaning against the Pak & Save West Wall and when told he was going to be arrested he replied he was not going to sign the citation. The individual went on to inform the Sergeant that he was a Police Officer. In checking the man's identification and papers it turned out the man had no occupation. The man was arrested for being drunk in public and was transported to North County jail by Officer Johnson. At the jail the male was rejected because he had gangrene in his foot and his diabetes was extremely high. An ambulance was called for the male and the charge ofbeing drunk was dropped in lieu ofimmediate medical care needs. On September 8, Officer Rojas responded to the rear ofBaskin Robbins Ice Cream for a robbery that just occurred. It appears that a male who was known to the female victim became upset with the victim and an argument ensued. The suspect punched the victim several times in the face and tried to rob the victim ofher wallet. During the struggle the female was able to retain her purse and flee. Thanks to a great preliminary investigation by Detective Krimsky and Officer Rojas the suspect was identified within ten minutes ofthe crime. Allied agencies were alerted and requested to stop and arrest the suspect. The suspect was seen in the Pittsburg area but was lost by the deputies who pursued him in the area. The victim identified the suspect immediately in a photo line-up that Detective Krimsky put together. The victim was transported to her home and the case awaits charging by the District Attorneys Office. On September 11 Officer Madarang responded to Ocean and Vallejo Streets on an assault that just occurred between two residents. Officer Madarang, upon arrival discovered that the suspect had fled the area and the victim refused medical attention. The two individuals are residents of the Four Comers residential halfway house that has been located in the area for over twelve years. The suspect in this case fled the scene but has been identified by Detective Alton. The injuries were not life threatening and a warrant should be forth coming from the District Attorneys office. 11 On September 18, Officer White was called on his cell phone by school security regarding attempted child abduction near the school. It appears that the suspect in this case, a White Male Adult, 40's weighing over 200 pounds attempted to coerce an Emery High female student into a blue pick-up. Officer White met with the student and staffand prepared a preliminary report and it is being followed up for further investigation by the detectives. The disturbing issues are that the suspect could have been caught ifthe school security had called the Police Department. Sergeant Sierras had met with the Emery High Principal to clarify that all school staffshould be calling the Police Dispatch. It appears this individual repeated attempts to lure this young female into his truck appears to be operating as a predator not a stalker or annoying individual. The student acted appropriately by ignoring the stranger. Sergeant Sierras will be working with the school as to looking at protocols in reporting incidents to the Police Department. TEAM THREE During this period, Team Three conducted 378 security checks ofbusinesses, conducted 74 walking neighborhood checks, made 150 car stops, conducted 71 pedestrian stops, made 6 arrests and completed 59 reports. Third watch officers also wrote 26 parking citations. On August 28, Officer Warren Williams responded to Ross Dress For Less where security had a shoplifter detained. The shoplifter gave Officer Williams a false name and social security number, but after running the shoplifter's fingerprints in the computer, Officer Williams discovered his true name. The man was arrested for theft and for providing false information to the police. On September 4, Officer Ron Shepherd conducted a random business license check inside the Acucare Massage Spa on Adeline and found several employees that were not in compliance with the Emeryville Municipal Code requiring massage permits and licenses. Officer Shepherd documented the violations on a crime report. On September 5, a citizen called the police after noticing a young child locked in a car in the parking garage at the Archstone Apartments. Officer John Foley responded and found the mother on scene. The mother told Officer Foley that her husband had left their 2 year old in the car momentarily by mistake, thinking the wife had carried her to their apartment. The mother said she raced back to the car after realizing the mistake. On September 6, Officer Spencer Giddings was dispatched to the scene ofan accident at Powell and Christie and noted one ofthe drivers was under the influence ofalcohol. Officer Giddings administered field sobriety tests and found the driver was too impaired to operate a vehicle safely. Officer Giddings arrested the driver for a DDI. On September 18, officers responded to the area ofBay Street after the H&M clothing security reported a theft had just occurred. Officer Spencer Giddings detained three persons who matched the suspects' description as they were running toward Ikea. Two ofthe persons were positively identified as the theft suspects by H&M security and were arrested for theft. 12 On September 19, Officer Alan Johnson recovered a large quantity ofstolen mail in the area of Loop 22. The mail was part ofan even larger amount ofthefts committed by a ring ofcriminals who used master keys to unlock multi unit mailboxes. Team Five arrested two ofthe ring members earlier in the shift after residents in the area reported seeing them prowling around the complex. The stolen mail was turned over to the U.S. Postal Service Investigators for follow up. TEAM FOUR Team Four conducted 159 security checks ofnumerous locations throughout the City, 18 walking security checks in our neighborhoods, stopped 13 suspicious persons, conducted 76 investigative stops, checked 3 suspicious vehicles, issued 10 parking citations, and recovered 1 stolen vehicle. On September 1, Long's Drugs employees reported that a man entered, selected bottles ofalcoholic beverages and carried the vodka out ofthe store without paying. They advised the man fled toward 45th Street. Officers Hintergardt and Thompson searched the area for the suspect. Officers Hintergardt and Thompson located a possible suspect in the 1000 block of48th Street. The man had two bottles ofvodka in his possession. Officer Ingles subsequently issued the suspect a citation to appear in court, citing him for petty theft. On September 9, Oasis Pamper Bar employees reported that a man was acting strangely, swinging two golfclubs and striking poles, and disturbing people in the area. Officer Ingles contacted the man and ran a criminal history check and learned he had a $1000.00 warrant for his arrest. Officer Ingles arrested the man and transported him to jail. On September 9, H&M Store employees reported having one female detained for shoplifting. Officer Lee responded to investigate and Officer Williams assisted. Officer Lee learned that the suspect entered the store, selected numerous cosmetic jewelry items from the displays and exited the store without paying. The loss prevention agent detained the suspect and escorted the suspect to the security office and recovered the loss. Officer Lee subsequently issued the suspect a citation to appear in court for misdemeanor petty theft. On September 13, Sergeant Hannon received a call from ECAP volunteers who reported a man causing a disturbance and refusing to leave. Sergeant Hannon arrived and met with all involved parties. Sergeant Hannon subsequently placed the man under arrest pursuant to warrants. Officer Williams transported the man to jail. On September 13, East Bay Bridge Center security reported following a suspect who stole merchandise from Radio Shack. Officers Lee and Williams located the witnesses and suspect in the 900 block of34th Street in Oakland. The security guards and witness from Radio Shack positively identified the suspect to be the man who entered, selected a security surveillance kit from the display and exited the store carrying the product without paying. The store employees flagged down the security guards who followed the man until the officers arrived. Officer Williams transported the suspect to Santa Rita Jail for booking. On September 14, Officer Lee and Sergeant Hannon responded to investigate passing motorists' 13 reports that a man prepared to commit suicide by jumping offthe Adeline Street bridge crossing West MacArthur Blvd. The 24-year-old man climbed over the wall and sat on the ledge overlooking the West MacArthur underpass. An Oakland Firefighter arrived and spoke with the young man until Officers arrived on scene. As the young man slid forward, toward the edge ofthe ledge, Sergeant Hannon and Officer Lee grabbed and pulled him back. The Oakland firefighter and a CHP officer assisted by grabbing onto the man's collar area and pulling him over the wall. The officers transferred to man to AMR's care to transport the man to John George Pavilion for emergency psychiatric evaluation. On September 15, Officer Williams responded to Emery Bay Village to investigate a resident report that someone parked in her assigned parking space. Dispatch ran a status check on the vehicle and found that Pleasanton Police reported the red, 94 Honda Civic stolen from their jurisdiction. Officer Williams recovered the stolen vehicle and had Dispatch notify the owner ofthe vehicle. On September 15, Sport's Authority's loss prevention reported having one man detained for shoplifting. Officers Lee and Rojas responded to investigate. They learned that the suspect entered the store, selected and store merchandise in his briefcase and exited without paying. The agents detained the man and escorted him to the security office and recovered the loss. A name check on the man revealed him to be on probation for burglary and that he had priors theft related convictions with time served. Officer Lee placed the suspect under arrest for petty theft with priors and re-arrested him for violation ofhis probation. On September 15, Wells Fargo employees reported a man inside the bank who was attempting to cash a stolen check. The employee said the man was standing at the counter. Officer Ingles responded to investigate the crime. Officer Ingles entered and a teller identified the suspect. Officer Ingles and Sergeant Hannon detained the man. Officer Williams met with witnesses and learned the man was in possession ofan unreported stolen check. The account holder told Officer Williams he did not give the suspect permission to possess or cash the check. Officer Ingles placed the suspect under arrest for having two outstanding warrants and for being in possession ofa forged or altered check with the intent to defraud. Officer Rojas transported the man to jail. On September 16, Officer Ingles responded to Ross Dress For Less to investigate their report of having an employee detained for theft. Officer Rojas responded and assisted. Officer Ingles met with the witnesses and suspect and learned the suspect stole about $30,000 worth ofmerchandise from the store by failing to charge her accomplices for merchandise or for charging them substantially less than the sales price for clothing. Ross' investigative analysts completed their internal investigation during which they obtain a handwritten, signed confession from the suspect. Officer Rojas transported the suspect to jail. On September 16, the Royal Canadian Mounted Police in British Columbia notified us they located a missing person from our agency. On April 15,2007, Officer Cassianos met with a lady who wished to report her 17-year-old daughter missing. Officer Cassianos completed the initial missing person report, Dispatch entered the teenager as a missing person in the Missing Persons database and Detective Krimsky conducted the follow-up investigations. The Royal Canadian constables located the missing person and found her to be in good health, and reported the same to her mother. On September 20, Officer Hintergardt observed a man drinking an alcoholic beverage in public in the 4000 block ofSan Pablo Avenue. Officers Hintergardt and Lee conducted a pedestrian stop on the 14 man and found that he was so intoxicated he was not able to care for himself. Officer Hintergardt detained the man and Officer Ingles transported him to jail. TEAM FIVE During the month ofSeptember, Team Five conducted 532 security checks ofbusinesses in the city, 82 walking security checks in the residential neighborhoods, 104 pedestrian stops, 415 traffic enforcement stops and 46 suspicious vehicle checks. Team 5 wrote 73 citations for moving/equipment violations, 18 parking citations, 22 arrests and wrote 63 reports. On August 21, Officer Kellner conducted a car stop on a vehicle for a vehicle code violation. Upon contacting the driver Officer Kellner smelled a strong odor ofmarijuana coming from the vehicle. A further investigation revealed over 41 grams ofmarijuana located in the vehicle. Officer Kellner subsequently arrested the driver and one passenger for transportation of marijuana for sales. On August 22, Officer Thompson stopped a subject for jay walking across San Pablo Avenue. Upon contacting the subject, Officer Thompson learned he was on probation with a search clause. Officer Thompson conducted a search ofthe subject per the terms ofhis probation and located 25 individual pieces ofcrack cocaine. Officer Thompson subsequently arrested the subject for possession ofcocaine. On August 24, Officer Andretich was dispatched to the 1700 block ofPowell Street to a report of a traffic collision. Officer Andretich made contact with both involved parties and noticed one of the involved parties had symptoms ofsomeone under the influence ofalcohol. After performing the Field Sobriety Tests, Officer Andretich placed the person under arrest for driving under the influence ofalcohol. Acting Sergeant Cassianos conducted a search ofthe vehicle incident to towing and located over 28 grams ofmarijuana. Subsequently, the person was arrested and taken to jail. On August 28, while on routine patrol, Officer Thompson noticed a subject lying on the ground in the parking lot of3840 San Pablo Avenue next to his wheelchair. Officer Thompson made contact with the subject and determined that the person was too intoxicated to stay in his wheelchair. Officer Thompson summoned AMR who transported him to Highland Hospital. On August 30, Officer Yu was dispatched to Amtrak to meet with a citizen who was suicidal. Upon his arrival Officer Yu met with the subject who stated he was lonely and scared and wanted to kill himself. Officer Yu learned the subject suffers from depression and anxiety and has attempted to commit suicide 4-5 times in the past. Officer Yu requested AMR to respond. Officer Yu placed the subject on a 5150 W.I. hold pending a medical evaluation at John George Psychiatric Pavilion. On September 12, Acting Sergeant Cassianos noticed a person walking in the 4300 block ofSan Pablo Avenue who appeared upset and was yelling at passing cars. Upon making contact the person admitted to wanting to hurt herself. A further investigation revealed the person suffered 15 from a mental disorder and due to the tough economic times could not afford her medications. On September 19, officers responded to Loop 22 on the report oftwo subjects tampering with mail boxes. The subjects were located and detained by Officer Pena and Officer Kellner. A record check revealed felony and misdemeanor warrants for their arrests. Officers were unable to determine at this time that a crime had occurred. The subjects were placed under arrest for the warrants. Detective Alton conducted a follow up investigation on the case and located key items ofevidence in the area and the case was forwarded to United States Postal Service Investigators. TRAFFIC For the month ofSeptember, the Traffic Section handled 363 calls for service, took 24 police reports, issued 550 red light citations, wrote 60 moving citations and 163 parking cites. On September 2, Traffic units responded to a Hit and Run collision involving one ofthe City photo enforcement cameras and several vehicles. Traffic responded to the intersection ofChristie Avenue and Powell Street for the collision. Upon their arrival they were unable to locate the camera or the suspect. A few minutes later police had detained the suspect several blocks away at the Bay Street Mall. Low and behold the Red Light camera was still attached to the 15-foot pole that was resting on top ofthe suspect's vehicle. The suspect was physically disabled and did not have the use ofhis legs and the vehicle was not equipped for a disabled subject to drive. The suspect had used one arm to steer the vehicle and one to hold his cane down on the accelerator. The suspect was later charged with a Hit and Run. On September 6, a motorcycle club called Super Bike Freaks used the City ofEmeryville as a rallying point before heading offinto the Tri Valley area. More than 3,000 motorcyclists were escorted from Sacramento to the Tri Valley by CHP, who shut down parts ofI-80 in order to get the motorcycles on and offthe freeway. With the help ofthe Watergate Towers security Traffic was able to coral the motorcycles into the parking lots of2000 and 1900 Powell Street. This proved to be very effective in not causing timely delays to the City's traffic patterns or disrupting the citizens ofEmeryville. On September 10, Officers Salaiz stopped a vehicle for making an illegal turn at 36th Street and Peralta. Officer Salaiz explained to the subject why he was stopped and asked for his license, registration and proofofinsurance. Officer Salaiz ran a check on the subject's license, which revealed him to be on probation with a search clause. Salaiz searched the subjects' vehicle and located a PR-24 between the drivers' seat and door. A PR-24 is a side handle baton, which is only distributed to police or certified security officers. Salaiz arrested the subject for being a convicted felon in possession ofa dangerous weapon. 16 Ken James ChiefofPolice 17 Date: October 9, 2008 To: Patrick D. O'Keeffe, City Manager From: Public Works Department Subject: September 08 Progress Report 1. Capital Improvements Public Works has attached the Capital Improvement Spreadsheet that outlines the progress of all Capital Projects. Staffwill continue to provide a narrative for those projects which necessitate more detail. Powell Street Bioswale: The City Manager and Public Works Director met with Staff of the East Bay Regional Park District to discuss the bioswale project. The proposed bioswale is the City's solution to the flooding that occurs on Powell Street just west of the entrance to the Watergate Towers. The Park District is in support of the bioswale concept. However, they would like to include the installation of the swale with the development of the Eastshore State Park project. They understand that the bioswale is needed immediately to correct a public safety issue and that combing the two projects could delay correcting the flooding problem. The Park District is willing to ask the State if it would be possible to give the City permission to perform some minor grading ofthe area as an emergency project in order to remedy the public safety issue while the Eastshore State Park planning and design project is underway, and while the City and State work out the final details of the bioswale. The Park District will want to be compensated for an easement for the Bioswale. They have suggested that in lieu of payment, that the City take the lead in the planning and design effort for the Eastshore State Park on Powell Street. Staffis in support ofthis suggestion. 2. Environmental Programs Commercial Sector: Staffprovided technical assistance and advice regarding implementation ofrecycling programs at 2 businesses. Staffprovided 3 internal organics containers to one business. Staffassisted one restaurant in beginning its Green Business certification process. Schools: Staffassisted EUSD with this year's recycling program by ensuring distribution of classroom recycling containers with official sticker attached, conducting a classroom survey for recycling containers and posters at Emery Secondary, paying visits to Anna Yates for lunchroom assessment, engaging EUSD staffin ongoing relevant discussion and meeting with Director ofFood Services. Staffcontinues to research and provide educational resource information to EUSD staff. Staffassisted EUSD in moving Waste Management services from Anna Yates 41st St. site to the 61st St. site. Climate Change: Staffreviewed the draft Climate Action Plan at the Department Heads and Manager's nd meeting on September 2 • The plan is scheduled to go to the City Council on October 21st. Events: Staffprepared for and held the annual Shoreline Clean-Up event, doubling volunteer turn-out over last year, collecting 1400 lbs oftrash and 500 lbs ofrecyc1able materials. Staffincreased business donors for food and prizes to 9 businesses, and posters at businesses in Emeryville to about 25, as well as distribution to EUSD students/parents/teachers. Staffprovided 9 appropriate containers and bags for 3 disposal stations and trained staffat Emeryville Celebration ofthe Arts Opening Reception. 3. Administration: Contracted Operations and Facilities Management Major Maintenance: Public Works staffis working with various departments to ensure that both routine and major maintenance projects are accomplished. Senior Center- Replacement of ice maker: Ice maker has been purchased and installation is complete Senior Center- Replacement of Stove: Stove is on back order. Receipt and installation ofthe stove is expected to be completed by the end ofSeptember. Temescal Creek Park Fence Replacement- Bids are currently being requested for replacement ofthe chain link fence. Third bid scheduled for the week ofSept. 8. Emeryville Child Development Center- Outdoor land and hardscape: Staff met with a Landscape Architect who specializes in public playgrounds and parks. The Center is 16 years old and the outside area has aged with outdated landscaping, large barren areas in the grass, play equipment that is severely outdated and a fence that does not meet existing safety standards. The outside areas need updating to ensure the safety of the children and encourage children to explore the out-of-doors world that is filled with colors, texture, physical activity challenges, imagination inspiring play areas, and water fun. Consultant Contract approved and in execution process. Conceptual plans have been reviewed and sent back for revisions. The City's ADA coordinator has been brought into the project to ensure ADA compliance. Emeryville Child Development Center-Refrigerator: A new Refrigerator was purchased and delivered to the Center in September to replace an existing refrigerator that failed. Emeryville Child Development Center- InteriorlExterior Painting: Bids are currently being solicited for painting. Two bids have been received, a third bidder is being sought. Peninsula Fire Station- Bi-fold Doors: Construction is largely complete, water testing is completed. Replacement ofexterior louvered doors to the hose drying room added to the contract. The doors are expected to be delivered and installed by the end ofSept. Peninsula Fire Station- Stove Replacement- bids are currently being solicited for a Wolf ® commercial grade range to replace the existing range. Emeryville Pool Shower Room Remodel: Work is complete and was accepted by Council. Civic Center Interior Painting- Bids are currently being solicited for touch up painting ofthe high-traffic areas ofthe Senior Center. 4. Maintenance and Operations: Featured Park and Landscape Activities: Performed routine Park Maintenance. Pressured washed Parks and Bus Stops city wide. Performed weed abatement on Powell St. medians. Repaired valve boxes in Marina Park. Performed tree pruning on 55th Street. Featured Street and Sewer Crew Activities: Completed cleaning ofstorm drains in the S/E quad. Relocated bus stop at 40th and Hollis. Installed signage for bus loading at 41st and 61st Streets for school. Delivered false walls for the Emeryville Art Exhibit. Replaced numerous faded / damaged signs throughout the city. Cleaned corpyard and transported three truckloads to the recyclers. Ground sidewalk trip hazard on Hollis north ofPark. Installed 4 hour parking signs in parking garage. Repainted both yellow and grey utility boxes citywide. Power washed behind Police Dept. Located piles at Bay and Ohlone St. Relocated bus loading zone from 4'1st to Adeline St. Performed routine lift station maintenance. Performed street light survey. Featured Work Furlough! Clean City Program: Wood chip spreading at Marina. Weed removal City wide. Performed daily litter control, illegal dumping removal, and restroom maintenance. Assisted in locating pilings at Bay and Ohlone St. Public Works Department Capital Projects October 8, 2008 City Council to Design! City Council Award City Council to Project Consultant approves Plans & Construction Accept Project as Location Status/Comments Procurement PS&E Specs Bid Opening Contract Construction Complete CF-ON Fire Station Doors at Taken to Council for completion Oct 21, Station No.1 2008 MO 1 I A July 2007 A4Dec07 A5Jan07 A March 08 OCT 21 2008 CF-ON City Wide Security Received alarm bid. City Clerk's office is ~ Improvements: changes to Alarm currently researching records to locate MO 2 and Card system existing alarm monitoring contracts. T Nov 08 CF-OO Corporation Yard Seismic FEMA approved funding, now project I Retrofit can proceed MK 3 A April 07 T Mar 08 A July 08 T 20 Nov 08 TI6Dec08 T Jan 09 TJune09 [Need to further evaluate ISsuewith CF -ON Civic Center Interior hydronic system. Not a high priorty item Piping MO 4 I,t this time ECDC Playground Rehabilitation Will be taking to Council on Nov 18, Project 2008 MO 5 T Seot 08 Tact 08 TNov 08 TDec 08 T Jan 09 T June 09 Fence at Temescal Creek Park MO 6 I A Oct 7,2008 T Dec 08 T March 09 Will hold off until solar panel feasibiltiy .. Roof at Senior Center study is complete MO 7 CF-04 Vehicle Station Wash Subject to staff availability 8 CF -04 Doyle-Hollis Park Contractor mobilized site on September Improvements 8th. MK 9 T Aoril08 T 30 July08 T 19Aug08 A 8 Sept 08 T Aoril09 Irsmery "ave "'K!IJg ieao, worxing on MA-08 Navigation Channel permits. City Council appropriated Dredging MK 10 ,"";';An. <;, ,,,. ,n 1,T" . "0 T. Nov 08 TR-ON Slurry Seal 07-08 to be designed in house MR 11 T A",,08 A5Au.o8 T 19 Au. 08 A6 Oct 08 TR-95 Traffic Signal at Harlan & Subject to staff availability - 12 40th Received proposal from Traffic Engineer Christie Avenue Pedestrian Signal in the amount of$12,500 .Working to get MK 13 contract underway. A 7 Oct 08 T Jan 09 T Feb 09 T March 09 T June 09 Project Committee will rank bridge 1-80 Bike Ped Bridge alternatives at meeting on Oct 20th 14 IA I 7June 08 Not applicable INot aoolicable Not aoolicable TR-07 TriangleTraffic Calming Speed Tables will be installed on 47th Installation, Trial Street by early November 08 MK 15 A May 07 A June 07 A June 1907 A Aug07 Tact 08 City Council to - Design! City Council Award City COUDIo.+ ." Project Consultant approves Plans & Construction Accept Project as Location Status/Comments Procurement PS&E Specs Bid Opening Contract Construction Complete TR-07 TriangleTraffic Calming Installation, Permanent MK 16 T 7 Oct 08 TFeb 09 T April 09 TMav09 T June 09 T Julv 09 T Jan 10 Presentation made to CIty Council on I July 15th. Council directed staff to TR-07 Railroad Quiet Zones investigate gradeseparationof streetprior MD 17 to o-ivino direction M () 7 one. A Nov 07 Site B Remediation MK 18 T Mar 08 A20Mav08 A3 June 08 A 7Julv 08 T Jan 09 UPRR Parcel Remediation under construction, on schedule (Adjacent to Sherwin Williams) MK 19 TMar 08 A 10Anril 08 A 15 Aoril los A6May08 T Oct 08 SB-ON Tree Planting Installatton, Completing Bid Documents. Triangle Neighborhood PSA 20 A 70ct 08 FalllWinter 08 SB-02 Park Avenue Beautification Finalizing PS&E. Improvements MR 21 T Feb 07 A 19Dec06 T Sent 08 Tact 08 SB-07 U ndergrounding Hollis St, Assessment district study to begin.. Powell North MK 22 A 2 Sept 08 IStaff has installed 2uu watt cobra heads SB-07 East Emeryville Lighting on 43, 45, 47th 48th, Saleme and Esseex Improvements Streets. Investigating LED fixtures for 23 Adeline Street. A June 08 PB-02 South Bayfront Bike-Ped Overcrossing over Railroad ID 24 T Aug 07 T Aoril 09 The intersection change in front of PB-02 Frontage Road Bicycle Path Seibel bldg. is subject to staff availability 25 ICaltrans has now approved the PB-05 Bike-Ped Safety installation of the new traffic signal at Improvements at 4 Intersections Frontage Rd. and Powell. However, they MK 26 Iare stil1 hav . INov 08 T Dec 08 T Feb 08 TMari 09 T April 09 T AU208 PB-07 Doyle StreetlPoweli Street Project is now unfunded and work is Bike-Ped friendly Traffic Signal complete for now. Installation MK 27 Survey crew and appraiser has performed PB-07 53/55th Bike Path field work. Next step is to define right- MK 28 of-wav take and comolete aooraisal. Powell St. Pipe replacement under SS-ON Sewer Rehabilitation design. Design contract amendment is Program required. MK 29 T Dec 08 55-ON 65th 51. Sanitary Sewer Working on design in-house MK 30 T Dec 08 Alameda County Flood Control District .. SD-02 64St Trunk Storm Drain working on design. MR 31 T Summer 09 Powell St. Bridge Joint Seal Subject to staff availability 32 PGÊuit construction complete, PG&E New Electric Circuit PG&E finalizing Street Restoration. - 33 City Council to Design! City Council Award City Council to Project Consultant approves Plans & Construction Accept Project as Location Status/Comments Procurement PS&E Specs I Bid Opening Contract Construction Complete Concept Design is complete. Staff now Powell St. Bioswale working with Regulators. MK 34 TFall 08 Shellmound Street Sidewalk