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Beijing 2022 Press Accommodation Guide

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Beijing 2022 Press Accommodation Guide Beijing 2022 Press Accommodation Guide Beijing Organising Committee for the 2022 Olympic and Paralympic Winter Games September, 2020 Beijing 2022 Press Content Accommodation Guide Introduction Policies and Procedures 1 Accreditation Requirement 1 Beijing 2022 Accommodation Booking Period 1 Accommodation Facility Classification System 1 Room Types 2 Room Rates 3 Room Reservation 3 Accommodation Allocation Agreement(AAA) 3 Accommodation Management System (AMS) 4 Reservation Procedure 4 Cancellation Policy 5 Reservation Changes 6 Re-sale 6 Payment 7 Check-in/Check-out Time 8 Deposit 8 Incidental Charges 8 Function Rooms 8 Parking Spaces 8 Accommodation Timeline and Key Dates 8 Press Hotel List 9 Press Hotel Map 10 Hotel Information Sheet 15 Appendix: Beijing 2022 Press Accommodation Request Form 51 Beijing 2022 Press Introduction Accommodation Guide Welcome to the Press Accommodation Guide presented by the Beijing Organising Committee for the 2022 Olympic and Paralympic Winter Games (Beijing 2022). This Guide is intended to assist press to secure accommodation for the Beijing 2022 Olympic Winter Games, please read this guide thoroughly to be able to secure sufficient price-controlled accommodation and assist us to offer the best possible accommodation allocation. To date, Beijing 2022 has contracted around 100 accommodation facilities based on location, transportation, star-rating and service levels. Beijing 2022 provides 18 accommodation facilities with 2,446 rooms for press in Beijing, Yanqing and Zhangjiakou zones. To find more information about the press accommodation facilities, please read the Press Hotel Information Sheet and view the Press Hotels Map. Designating an Accommodation Management System (AMS) authorised person and providing his/her information is the first step to your room reservation. Please fill in and send the Press Accommodation Request Form (Appendix) to us via the AMS, or email to [email protected] before 9 March, 2021. Room reservation will only be considered finalised when the Accommodation Allocation Agreement (AAA) is concluded between the press and Beijing 2022. Press are requested to use the AMS to conclude the AAA, request reservation changes and monitor payment information. Due to the high demand for Games-time accommodation, Beijing 2022 may not be able to provide each press with its first choice of accommodation. Beijing 2022 will consider all press’ accommodation requests and allocate rooms accordingly, early reservation requests will be guaranteed a better chance of securing preferred allocation. There will be a separate Press Accommodation Guide for the Paralympic Games. If you have any questions, please contact us via the Accommodation Management System (AMS) or email to [email protected]. With the vision of “Joyful Rendezvous upon Pure Ice and Snow,” we wish our press friends a fantastic, extraordinary and excellent Beijing 2022 Games. *Please note that all dates mentioned in this Guide follow China Standard Time. Beijing 2022 Press Policies and Procedures Accommodation Guide Accreditation Only accredited members of the press are allowed to reserve rooms through Requirement Beijing 2022 and the number of beds reserved cannot exceed your accreditation allocation. Beijing 2022 The Beijing 2022 Accommodation Booking Period is: 21 January, 2022 – 24 Accommodation February, 2022 (34 nights in total). Booking Period If you have accommodation needs before or after the booking period, please book rooms directly with the hotels. Beijing 2022 will offer assistance. No minimum stay policy will be applied by Beijing 2022. Accommodation In China, hotels are rated by the Tourist Hotel Star-Rating Committee. The Facility national standard for hotel rating is the Classification and Accreditation for Classification Star-rated Tourist Hotels (GB/T 14308-2010). System The classification of apartments is based on the Classification and Accreditation Standard for Beijing 2022 Official Apartments. For example, the services and facilities of a level-three apartment are comparable to that of a three-star hotel. 1 Beijing 2022 Press Policies and Procedures Accommodation Guide Room Types Room Type Code Description Standard Single SG standard room with one single bed Standard King SK standard room with one king-size bed Standard Twin ST standard room with two single beds Standard Suite SS standard suite with one bedroom * Deluxe King DK deluxe room with one king-size bed Deluxe Twin DT deluxe room with two single beds Executive King EK executive room with one king-size bed Executive Twin ET executive room with two single beds *The bedroom configuration differs per hotel. The various apartment layouts are shown in the Hotel Information Sheet. 2 Beijing 2022 Press Policies and Procedures Accommodation Guide Room Rates The room rates include no more than two breakfasts per bedroom (in the form of buffet, the number of breakfast(s) is based on the number of registered check-in guest), Wi-Fi, all applicable taxes and relevant guest room service fees which are not charged under normal circumstances (the rates are based on the guest capacity for each guest room, i.e. one person for a single room, two persons maximum for a double, twin, suite room and a bedroom within an apartment unit). Room Accommodation Allocation Agreement (AAA) Reservation The AAA will be concluded between the press and Beijing 2022 when an agreement on accommodation allocation is achieved. The AAA sets forth the terms and conditions regarding the accommodation allocation secured by Beijing 2022 to press. The press will conclude the AAA in the AMS. The room reservation will only be considered finalised when the AAA is concluded. The AAA conclusion deadline is 1 May, 2021. If the press misses the conclusion deadline, Beijing 2022 cannot guarantee that the press’ accommodation demand will be met. 3 Beijing 2022 Press Policies and Procedures Accommodation Guide Room Accommodation Management System (AMS) Reservation Concluding the AAA and making accommodation reservation changes will be operated in the AMS. Designating the AMS authorised person and providing his/her name, position, email and telephone number is the first step to the room reservation. Beijing 2022 will email login details to each press. Beijing 2022 suggests that the authorised person log in the system regularly and check messages and notifications. The authorised person will represent his/her organisation to conclude the AAA with Beijing 2022, apply for and confirm reservation changes and monitor payment status. The authorised person is requested not to provide any information in the AMS about personal bank accounts. To find more information about the AMS, please check the Accommodation Management System Operation Manual in the AMS. Reservation Procedure Please fill in and send the Press Accommodation Request Form (Appendix) to us via the AMS, or email to [email protected] before 9 March, 2021. Beijing 2022 consider to all press’ accommodation requests and allocate rooms. Beijing 2022 will publish the preliminary allocation plan in the AMS. If the press accepts the preliminary plan, the press will be able to conclude the AAA. If the press does not accept the plan, please contact us via “Message Board” on the AMS as soon as possible. 4 Beijing 2022 Press Policies and Procedures Accommodation Guide Room Cancellation Policy Reservation After the conclusion of the AAA, cancellation of room nights will be charged according to the following policy. Cancellation Cancellation Condition Cancellation Fee Date On or before Not applicable None 1 February 2021 1 February 2021 is the maintenance time of the Accommodation Management System When the number of room nights to be released per hotel by the press corresponds to 30% or less of the total None room nights booked per hotel that the press reserved as of 2 February 2021 From 2 February 2021 to 1 July 2021 When the number of room nights to be 100% of room rates released per hotel by the press of the released corresponds to more than 30% of the room nights total room nights booked per hotel that exceeding 30% the press reserved as of 2 February 2021 1 July 2021 is the maintenance time of the Accommodation Management System When the number of room nights to be released per hotel by the press corresponds to 10% or less of the total None room nights booked per hotel that the press reserved as of 2 July 2021 From 2 July 2021 to 1 September 2021 When the number of room nights to be 100% of room rates released per hotel by the press of the released corresponds to more than 10% of the room nights total room nights booked per hotel that exceeding 10% the press reserved as of 2 July 2021 1 September 2021 is the maintenance time of the Accommodation Management System 100% of room rates On or after Not applicable of the released 2 September 2021 room nights *When the figure of “the number of room nights equivalent to 30%” and “the number of room nights equivalent to 10%” of the total room nights booked of a hotel become decimal numbers, the round number will be counted (e.g. 7.6→7). 5 Beijing 2022 Press Policies and Procedures Accommodation Guide Room Reservation Changes Reservation Press will be able to make requests for reservation changes on the AMS once the AAA is concluded. When agreement concerning reservation changes is reached between the press and Beijing 2022, the press will be able to check the latest reservation information on the AMS. Please read the cancellation policy and payment deadline carefully. Any room night cancellation after 2 September, 2021 will be charged 100%. Re-sale Beijing 2022 will not have a re-sale program. The press may not assign, re-sell or allocate guest rooms to any third party except to the press’ guests (without generating revenue for the press). 6 Beijing 2022 Press Policies and Procedures Accommodation Guide Payment Payments for the accommodation of Press will be made in two instalments as detailed below.
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