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Masspost Guide Your Practical Guide for Depositing Bulk Mail Items

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Masspost Guide Your Practical Guide for Depositing Bulk Mail Items MassPost Guide Your practical guide for depositing bulk mail items 2019 version What are the major changes in content in the MassPost 2019 Guide? Section 1 – Addressing and Franking • Alignment of the Small Format example diagram with that in section 2 (merging of zones 5 and 7) • Return address • Precision on its position: ideally on the back (+ scheme) • Advice with the presence of other addresses Section 2 – Addressed mail • The notion of Special Format disappears – its characteristics are integrated in Large+ Format • Addition and modification of a series of illustrations for a better understanding of the operational realities (introduction of mail item for machine, enriched layouts and/or simplified...) • Small Format • Semi-free zones 5 and 7 are merged • Precision on the dimensions of windowed mailings (rectangular or not) (also valid for Large Format) • Large Format • Reminder of layouts specifications (new illustration) (address placement and franking mark) for open and plastic film mail items (also valid for Large+ Format) • The minimum distance between the address frame and the edge of the mail item is standardized at 15 mm left and right on all layouts • More precision on selfmailers closed only on 2 sides • Mail ID technology • The address recognition rate (ARR) increases from 90% to 96% and its quality discount to 97% • Precision on the application of self-adhesive labels with Mail ID with new illustration • Conditioning and sorting • New, more logical chapters: Containers with bins, Restmail with bundles, pallets, new Palletbox Mail and card boxes • Safety and preparation instructions reminders • Announcement, planning and deposits • Disappearance of the concept of pre-booking: reporting obligations are linked by volume or contractually by product • Mention of the new ‘Early Validation’ discount Section 5 – Reply with postage Paid by the Addressee (MaxiResponse) • No significant changes Section 6 – Unaddressed mail (Distripost) • Review of structure and chapters • Provision of information on local depots (pickup/post office) via internet only • More visual packaging rules (with one pager in appendix) Section 7 and 8 – (To be) Addressed Press • No significant changes Easily identify key changes in Chapter Sections of your Masspost 2019 Again this by the following annotation year = change in operational rules with impact on the customer. www.bpost.be [email protected] 02 201 11 11 Contents Addressed letters Section 1 - Addressing and Franking • Addressing • Franking methods Section 2 - Addressed Mail • Creation - Small Format • Creation - Large Format • Création - Large+ Format • Format Summary Table • Mail ID Technology • Preparing your mail items - Packaging • Preparing your mail items - Sorting options • Depositing your mail items Section 5 - Reply with postage paid by the addressee • Definition and options • Online application • Technical specifications and visual presentation Unaddressed mail Section 6 - Unaddressed mail (Distripost) • Definition of the Distripost product (unaddressed mail items) • Reservation of Distripost mail item • Creation of a Distripost mail item • Preparation of your mail items • Submitting your mail items • Annexes Press Section 7 - Addressed press • Definition and conditions • Dimensions, weight & thickness • Visual presentation of the mail items • Mail item preparation • Deposit and delivery of mail items • Annex: checklist Section 8 - Press to be addressed (PostAbo) • Definition and conditions • Dimensions, weights & thicknesses • Visual presentation of the mail items • Preparation of the mail items • Deposit and distribution of mail items This English guide contains a selection of topics: sections 3, 4 and 9 are available in the French and Dutch versions only. 1. Addressing and Franking Addressing 1 Franking methods 17 Contents 1. Addressing and Franking Table of contents Addressing 1. Correct positioning of the address (printed and handwritten addresses) ......................................................... 2 2. Address layout .......................................................................................................................................................... 3 2.1 The 3 components of an address . 3 2.2 Structure of the different address lines ........................................................................................................... 3 2.2.1 For private individuals (domestic post) ................................................................................................... 4 2.2.2 For businesses (domestic post) ................................................................................................................ 5 2.3 Description of lines 5 and 6 (important for transporting and delivering the mail item) ............................ 6 2.4 Address via a PO box ........................................................................................................................................ 7 2.5 International address . 8 3. Printed or handwritten address layout ................................................................................................................. 9 3.1 Colour contrast ................................................................................................................................................. 9 3.2 Fonts ................................................................................................................................................................... 9 3.3 Font size ........................................................................................................................................................... 10 3.4 Other formatting rules ................................................................................................................................... 10 3.4.1 Spaces ...................................................................................................................................................... 10 3.4.2 Alignment ................................................................................................................................................ 10 3.4.3 Sloping ..................................................................................................................................................... 10 3.4.4 Punctuation and special characters . 10 3.4.5 Digits ....................................................................................................................................................... 10 4. Abbreviations ......................................................................................................................................................... 11 4.1 Summary table of general abbreviations ....................................................................................................... 11 4.2 Summary table of abbreviations for street types ......................................................................................... 11 5. Special instructions for house numbers .............................................................................................................. 12 6. Different addresses on a mail item ....................................................................................................................... 13 6.1 Recipient address . 13 6.2 Return address (inclusion compulsory) .......................................................................................................... 13 6.2.1 If it is the only address in addition to the recipient address .............................................................. 13 6.2.2 If the return address is not the only address other than that of the recipient ................................ 15 7. Accepted foundation colours (Pantone) .............................................................................................................. 16 8. Envelope colour ...................................................................................................................................................... 16 Contents 1. Addressing and Franking Table of contents Franking methods 1. The franking machine ............................................................................................................................................ 17 1.1 Permitted mail items ....................................................................................................................................... 17 1.2 Deposit of your mail items ............................................................................................................................. 17 2. Postage Paid (PP) .................................................................................................................................................... 18 2.1 Which franking mark to use? . 18 2.1.1 For non-contract customers .................................................................................................................. 18 2.1.2 For contract customers .......................................................................................................................... 18 2.2 Permitted mail items ....................................................................................................................................... 19 2.3 Required notices . 19 2.3.1 For the non-contractual PP franking mark ............................................................................................ 19 2.3.2 For the contractual PP franking mark ..................................................................................................
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