WEDDING PLANNING CHECK LIST

WEDDING DATE: ______GUEST COUNT: ______

BRIDES NAME: ______

BRIDES EMAIL: ______

GROOMS NAME: ______

GROOMS EMAIL: ______

PHONE 1: ______PHONE 2: ______

ADDRESS: ______

CEREMONY LOCATION: ______

RECEPTION LOCATION: ______

CEREMONY TIME: ______RECEPTION TIME: ______10-12 MONTHS

CREATE GUEST LIST CHOOSE WEDDING PARTY CREATE WEDDING WEBSITE HIRE SEND ANNOUNCEMENT & PHOTO TO LOCAL PAPERS

DISCUSS IDEAS BOOK CEREMONY LOCATION BOOK RECEPTION LOCATION

6-9 MONTHS

SEND SAVE-THE-DATE CARDS SELECT THE WEDDING GOWN SELECT AND BOOK HONEYMOON CONTRACT WITH FLORIST SELECT CATERER CONTRACT WITH PHOTOGRAPHER CONTRACT WITH VIDEOGRAPHER CHOOSE + BOOK CEREMONY & COCKTAIL HOUR MUSICIANS CHOOSE + BOOK ENTERTAINMENT FOR RECEPTION CHOOSE , SHOES, AND ACCESSORIES SHOP FOR WEDDING ACCESSORIES: LINGERIE, SHOES, JEWELRY, PURSE

CHOOSE OFFICIANT AND DISCUSS CEREMONY BUILD GIFT REGISTRY AND ADD LINKS TO WEDDING WEBSITE RESERVE HOTEL ROOM BLOCKS FOR OUT-OF-TOWN GUESTS AND ADD LINKS TO WEDDING WEBSITE

BOOK ’S AND GROOM’S ACCOMMODATIONS 4-6 MONTHS

OUTLINE CULTURAL TRADITIONS FOR THE CEREMONY SELECT AND PROPER WORDING SELECT FLAVOR AND DESIGN FOR AND GROOM’S CAKE

FINALIZE MENU WITH CATERER ORDER BEVERAGES AND MIXERS FOR BAR AND DINNER FINALIZE TABLE SETTING DESIGN BOOK GROUP TRANSPORTATION TO AND FROM WEDDING BOOK GETAWAY VEHICLE FOR BON VOYAGE! PURCHASE RINGS SELECT STYLE FOR GROOM’S AND GROOMSMEN’S ATTIRE CONFIRM BRIDESMAIDS’ DRESSES HAVE ALL BEEN ORDERED HAVE MOTHER OF THE BRIDE & MOTHER OF THE GROOM

DISCUSS THEIR DRESSES (WITH YOUR COUNCIL)

CONFIRM AND DATES

RESERVE ANY ADDITIONAL RENTAL EQUIPMENT (TABLES, LINENS, ETC.) BOOK HAIR & MAKE-UP CONSULTATION- BOOK MAKEUP ARTIST & HAIR STYLIST

NOTIFY INDIVIDUALS YOU WOULD LIKE AS PART OF THE CEREMONY: READINGS, GUEST BOOK ATTENDANT, ETC.

MAKE PLANS FOR BABYSITTERS IF NECESSARY MAID OF HONOR TO CHECK REGISTRY AFTER BRIDAL SHOWER TO SEE IF MORE ITEMS NEED TO BE ADDED 2-3 MONTHS

APPLY FOR LICENSE DESIGN PROGRAMS, MENU CARDS, ESCORT CARDS, PLACE CARDS, TABLE NUMBERS

DECIDE ON WELCOME GIFTS START THINKING ABOUT SUPPLIES FOR WELCOME GIFTS - MAP, WELCOME NOTE, PRIVATE LABEL ITEMS, ETC.

SELECT/DESIGN GUEST BOOK CHOOSE “BOX” FOR GIFT CARDS ORDER SPARKLERS OR ITEMS FOR SEND OFF PURCHASE RING PILLOW, BASKET, AND OTHER CEREMONY ACCESSORIES

SELECT GIFTS FOR EACH OTHER, ATTENDANTS, SHOWER HOST, AND PARENTS

HAVE FIRST BRIDAL GOWN FITTING CONFIRM TUXES ARE ORDERED FOR GROOM & GROOMSMEN HAVE REVISED AND UPDATE WEBSITE FINALIZE REHEARSAL DINNER FINALIZE GUEST LIST (SUBMIT TO CALLIGRAPHER) MAIL INVITATIONS 8-10 WEEKS PRIOR TO WEDDING DATE – 6 WEEKS PRIOR TO RSVP DATE – SET RSVP DATE AT LEAST ONE WEEK PRIOR TO CATERER’S DATE FOR FINAL GUEST COUNT CONFIRMATION

1-2 MONTHS

HAVE FINAL BRIDAL GOWN FITTING FINALIZE CEREMONY READINGS AND SONGS WITH READERS MEET WITH OFFICIANT TO FINALIZE CEREMONY AND ATTENDANT FORMATION DETERMINE PROCESSIONAL PAIRINGS AND ORDER

WRITE VOWS (IF APPLICABLE) PREPARE LIST FOR PHOTOGRAPHER OF IMPORTANT GUESTS PREPARE LIST FOR VIDEOGRAPHER SCHEDULE BRIDESMAIDS LUNCHEON FINALIZE FLORAL SELECTION FINALIZE REHEARSAL DINNER AND SEND REHEARSAL INVITATIONS DETAILED TIMELINE FOR WEDDING PARTY DETAILED TIMELINE FOR VENDORS CONTACT GUESTS WHO HAVE NOT RSVP’D DECIDE ON RECEIVING LINE FINAL MEETING WITH PHOTOGRAPHER VENUE WALK-THROUGH WITH CATERER FINALIZE MUSIC PLAY (AND DO NOT PLAY) LIST FOR CEREMONY, COCKTAILS, AND RECEPTION

DETERMINE CEREMONY SEATING – TELL USHERS FINALIZE FLOOR PLAN AND SEATING CHART FINALIZE AND PRINT PROGRAMS, MENU CARDS, ESCORT CARDS, PLACE CARDS, TABLE NUMBERS

ORDER SUPPLIES FOR WELCOME GIFTS - MAP, WELCOME NOTE, PRIVATE LABEL ITEMS, ETC.

SELECT AND ORDER WEDDING FAVORS SELECT GIFTS FOR BRIDAL PARTY FINAL WEEK

� PICK UP ALL WEDDING ATTIRE � ORGANIZE/PLAN GRATUITY � MAKE ALL FINAL PAYMENTS TO VENDORS � GIVE PLANNER OR BEST MAN GRATUITIES TO DISTRIBUTE TO VENDORS

� ORGANIZE MAKEUP AND MISC. ITEMS YOU WILL WANT TO HAVE WITH YOU ON YOUR WEDDING DAY

� PICK UP AND GIVE TO OFFICIANT

ADDITIONAL TASKS

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