WEDDING PLANNING CHECK LIST WEDDING DATE: ___________________________ GUEST COUNT: ________________ BRIDES NAME: _________________________________________________________________ BRIDES EMAIL: _________________________________________________________________ GROOMS NAME: ______________________________________________________________ GROOMS EMAIL: _______________________________________________________________ PHONE 1: _______________________________ PHONE 2: ___________________________ ADDRESS: _______________________________________________________________________ CEREMONY LOCATION: _______________________________________________________ RECEPTION LOCATION: ________________________________________________________ CEREMONY TIME: ____________________ RECEPTION TIME: _____________________ 10-12 MONTHS CREATE GUEST LIST CHOOSE WEDDING PARTY CREATE WEDDING WEBSITE HIRE WEDDING PLANNER SEND ENGAGEMENT ANNOUNCEMENT & PHOTO TO LOCAL PAPERS DISCUSS HONEYMOON IDEAS BOOK CEREMONY LOCATION BOOK RECEPTION LOCATION 6-9 MONTHS SEND SAVE-THE-DATE CARDS SELECT THE WEDDING GOWN SELECT AND BOOK HONEYMOON CONTRACT WITH FLORIST SELECT CATERER CONTRACT WITH PHOTOGRAPHER CONTRACT WITH VIDEOGRAPHER CHOOSE + BOOK CEREMONY & COCKTAIL HOUR MUSICIANS CHOOSE + BOOK ENTERTAINMENT FOR RECEPTION CHOOSE BRIDESMAIDS DRESSES, SHOES, AND ACCESSORIES SHOP FOR WEDDING DRESS ACCESSORIES: LINGERIE, SHOES, JEWELRY, PURSE CHOOSE OFFICIANT AND DISCUSS CEREMONY BUILD GIFT REGISTRY AND ADD LINKS TO WEDDING WEBSITE RESERVE HOTEL ROOM BLOCKS FOR OUT-OF-TOWN GUESTS AND ADD LINKS TO WEDDING WEBSITE BOOK BRIDE’S AND GROOM’S ACCOMMODATIONS 4-6 MONTHS OUTLINE CULTURAL TRADITIONS FOR THE CEREMONY SELECT WEDDING INVITATION AND PROPER WORDING SELECT FLAVOR AND DESIGN FOR WEDDING CAKE AND GROOM’S CAKE FINALIZE MENU WITH CATERER ORDER BEVERAGES AND MIXERS FOR BAR AND DINNER FINALIZE TABLE SETTING DESIGN BOOK GROUP TRANSPORTATION TO AND FROM WEDDING BOOK GETAWAY VEHICLE FOR BON VOYAGE! PURCHASE RINGS SELECT STYLE FOR GROOM’S AND GROOMSMEN’S ATTIRE CONFIRM BRIDESMAIDS’ DRESSES HAVE ALL BEEN ORDERED HAVE MOTHER OF THE BRIDE & MOTHER OF THE GROOM DISCUSS THEIR DRESSES (WITH YOUR COUNCIL) CONFIRM BRIDAL SHOWER AND BACHELORETTE PARTY DATES RESERVE ANY ADDITIONAL RENTAL EQUIPMENT (TABLES, LINENS, ETC.) BOOK REHEARSAL DINNER HAIR & MAKE-UP CONSULTATION- BOOK MAKEUP ARTIST & HAIR STYLIST NOTIFY INDIVIDUALS YOU WOULD LIKE AS PART OF THE CEREMONY: READINGS, GUEST BOOK ATTENDANT, ETC. MAKE PLANS FOR BABYSITTERS IF NECESSARY MAID OF HONOR TO CHECK REGISTRY AFTER BRIDAL SHOWER TO SEE IF MORE ITEMS NEED TO BE ADDED 2-3 MONTHS APPLY FOR MARRIAGE LICENSE DESIGN PROGRAMS, MENU CARDS, ESCORT CARDS, PLACE CARDS, TABLE NUMBERS DECIDE ON WELCOME GIFTS START THINKING ABOUT SUPPLIES FOR WELCOME GIFTS - MAP, WELCOME NOTE, PRIVATE LABEL ITEMS, ETC. SELECT/DESIGN GUEST BOOK CHOOSE “BOX” FOR GIFT CARDS ORDER SPARKLERS OR ITEMS FOR SEND OFF PURCHASE RING PILLOW, BASKET, AND OTHER CEREMONY ACCESSORIES SELECT GIFTS FOR EACH OTHER, ATTENDANTS, SHOWER HOST, AND PARENTS HAVE FIRST BRIDAL GOWN FITTING CONFIRM TUXES ARE ORDERED FOR GROOM & GROOMSMEN HAVE WEDDING REGISTRY REVISED AND UPDATE WEBSITE FINALIZE REHEARSAL DINNER FINALIZE GUEST LIST (SUBMIT TO CALLIGRAPHER) MAIL INVITATIONS 8-10 WEEKS PRIOR TO WEDDING DATE – 6 WEEKS PRIOR TO RSVP DATE – SET RSVP DATE AT LEAST ONE WEEK PRIOR TO CATERER’S DATE FOR FINAL GUEST COUNT CONFIRMATION 1-2 MONTHS HAVE FINAL BRIDAL GOWN FITTING FINALIZE CEREMONY READINGS AND SONGS WITH READERS MEET WITH OFFICIANT TO FINALIZE CEREMONY AND ATTENDANT FORMATION DETERMINE PROCESSIONAL PAIRINGS AND ORDER WRITE VOWS (IF APPLICABLE) PREPARE LIST FOR PHOTOGRAPHER OF IMPORTANT GUESTS PREPARE LIST FOR VIDEOGRAPHER SCHEDULE BRIDESMAIDS LUNCHEON FINALIZE FLORAL SELECTION FINALIZE REHEARSAL DINNER AND SEND REHEARSAL INVITATIONS DETAILED TIMELINE FOR WEDDING PARTY DETAILED TIMELINE FOR VENDORS CONTACT GUESTS WHO HAVE NOT RSVP’D DECIDE ON RECEIVING LINE FINAL MEETING WITH PHOTOGRAPHER VENUE WALK-THROUGH WITH CATERER FINALIZE MUSIC PLAY (AND DO NOT PLAY) LIST FOR CEREMONY, COCKTAILS, AND RECEPTION DETERMINE CEREMONY SEATING – TELL USHERS FINALIZE FLOOR PLAN AND SEATING CHART FINALIZE AND PRINT PROGRAMS, MENU CARDS, ESCORT CARDS, PLACE CARDS, TABLE NUMBERS ORDER SUPPLIES FOR WELCOME GIFTS - MAP, WELCOME NOTE, PRIVATE LABEL ITEMS, ETC. SELECT AND ORDER WEDDING FAVORS SELECT GIFTS FOR BRIDAL PARTY FINAL WEEK PICK UP ALL WEDDING ATTIRE ORGANIZE/PLAN GRATUITY MAKE ALL FINAL PAYMENTS TO VENDORS GIVE PLANNER OR BEST MAN GRATUITIES TO DISTRIBUTE TO VENDORS ORGANIZE MAKEUP AND MISC. ITEMS YOU WILL WANT TO HAVE WITH YOU ON YOUR WEDDING DAY PICK UP MARRIAGE LICENSE AND GIVE TO OFFICIANT ADDITIONAL TASKS ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________.