THANK YOU FOR YOUR INTEREST IN
BECOMING A VARHA VOLUNTEER!
As a VARHA Volunteer, YOU will make a difference!
VARHA Volunteer Coordinator: Brandi Straub Call or text: (814) 671- 6861 Email: [email protected]
Should you have any questions, comments, and/or concerns while completing the packet, please call Brandi and she will assist you!
The volunteer packet MUST be completed BEFORE you are able to assist in a class. If you are 18 or older, all required clearances MUST be completed and submitted to the Volunteer Coordinator BEFORE you are able to assist in a class.
Completed packets may be submitted by email to [email protected] or mailed to the VARHA address listed below, “Attn: Volunteer Coordinator”
VARHA, INC. 150 WAGNER DRIVE, Franklin, PA 16323 814-437-RIDE Volunteer Job Description
VARHA Class Volunteer Qualifications
1. Minimum age of 14 2. Must be physically capable of performing assigned tasks--lessons are demanding and require walking 1 to 2 hours at a time 3. Willing to learn and follow VARHA procedures 4. Able to accept constructive feedback 5. Able to commit to a consistent volunteer schedule 6. Dress in appropriate manner (follow volunteer dress code) Responsibilities
1. Arrive when scheduled. Horse handlers are asked to arrive 30 minutes prior to the lesson start time and side-walkers are asked to arrive 15 minutes prior to the class start time. 2. Assist instructors with arena set up 3. Assist with classes, as requested 4. Assist with end of class activities 5. Perform miscellaneous tasks as assigned by staff 6. Attend continuing training opportunities 7. Contact the VARHA volunteer coordinator if you are not able to make a regularly scheduled lesson All potential volunteers who wish to become horse handlers must observe at least one full class session (approximately 3 hours) and have at least one year of horse experience. Volunteers who qualify to become horse handlers must then be trained and approved by our instructors.
VARHA Non-Class Volunteer There are many opportunities for those who do not care to volunteer with classes, including but not limited to:
Administrative assistance Facility upkeep Assisting with special events Fundraising Public relations
If you have questions about VARHA or the volunteer opportunities available, please contact us at 814-437-7433 or email: [email protected]
YOU CAN MAKE A DIFFERENCE. CHALLENGE YOURSELF. DARE TO GO ABOVE AND BEYOND. VARHA Volunteer Application
Name: ______
Address: ______
Email Address: ______
Date of Birth: ______(minimum of 14 years old)
Home Number: ______Cell Number: ______
Specify preferred method of contact (email, home number, cell number, phone call, text, etc.)
When is the best time to reach you? ______
Do you have previous experience working with horses? Please Specify.
Do you have any physical conditions that would impact your ability to help with a lesson (e.g. knee, back, or shoulder problems?) Please Specify.
Do you have previous experience working with children and adults with disabilities?
List any other skills or training you have which may be of benefit to our program:
Check areas for which you are interested in volunteering: Program: Administration: Horse Handler (Must have at least one year of proven Public Relations horse experience) Fundraising Side walking with student Clerical Lesson Substitute Volunteer Recruitment Helping hand for lessons Computer Work/Website Special Events: Facilities: Planning/Coordinating events Stable assistance Attending events/ representing VARHA Facility Repairs/Maintenance – must be 18 Tractor Use/Mowing – must be 18
By signing below, I agree to indemnify, defend, and hold harmless VARHA and their respective employees, agents, and representatives, from and against all claims, demands, causes of action, losses, costs, and expenses (including reasonable attorneys’ fees) (collectively, “Losses”) arising in favor of any person on account of or as a result of my negligence or willful misconduct, or bodily injury and property damage resulting from or incident to my involvement with VARHA.
Volunteer’s Signature Date
Parent/Guardian’s Signature if Volunteer is under 18 Date
VARHA, Inc. AUTHORIZATION FOR EMERGENCY MEDICAL TREATMENT
In the event emergency medical aid/treatment is required due to illness or injury during the process of receiving services, or while being on the property of the agency, I authorize VARHA, Inc to: 1. Secure and retain medical treatment and transportation if needed. 2. Release client/volunteer records upon request to the authorized individual or agency involved in the medical emergency treatment.
Volunteer Name: ______Phone: ______
Emergency contact #1: ______Phone: ______
Emergency contact #2: ______Phone: ______
Physician's Name: ______Phone: ______
Preferred Medical Facility: ______
Health insurance Company: ______Policy #: ______
CONSENT PLAN This authorization includes x-ray, hospitalization, medication, and any treatment procedure deemed "life saving" by the physician. This provision will only be invoked if the person listed below is unable to be reached.
Consent Signature: ______Date:______
Print Name: ______Phone: ______(Volunteer, Parent or Guardian) (if different from above) NON-CONSENT PLAN I do not give my permission for emergency medical treatment/aid in the case of illness or injury during the process of receiving services or while being on the property of the agency. In the event emergency treatment/aid is required, I wish the following procedures to take place:
Non-Consent Signature: ______Date: ______
Print Name: ______Phone: ______
LIABILITY RELEASE ______(Volunteer’s Name) would like to assist participants in the Wagner Therapeutic Riding Center’s programs. I acknowledge the risks and potential risks of horseback riding programs. However, I feel that the possible benefits to myself/my son/ my daughter/ my ward are greater than the risks assumed. I hereby, intending to be legally bound, for myself, my heirs and assigns, executives or administrators, waive and release forever all claims for damages against VARHA, Inc., its Board of Directors, Instructors, Therapists, Aides, Volunteers, and/or Employees for any and all injuries and/or losses I/my son/ my daughter/ my ward may sustain while volunteering my time with the VARHA programs.
Signature: ______Date: ______(Volunteer-if over 18, Parent, or Guardian) PHOTO RELEASE (Optional) I hereby consent to and authorize the use and reproduction by VARHA, INC., of any and all photographs and any other audiovisual materials taken of me/my son/my daughter/my ward for promotional printed material, educational activities, exhibitions, or for any other use for the benefit of the program. Signature: ______Date: ______(Volunteer-if over 18, Parent, or Guardian)
If you DO NOT consent, please draw an “x” through the topic. Venango Area Riding for the Handicapped Association’s
CONFIDENTIALITY POLICY
Please check all that apply…
Volunteer
Staff
I. Venango Area Riding for the Handicapped Association (VARHA) shall preserve the right of confidentiality of all individuals in its programs. Riders and their families have a right to privacy that gives them control over the dissemination of their medical or other sensitive information.
II. The staff of VARHA shall keep confidential all medical, social, referral, personal and financial information regarding a person and his/her family.
III. Anyone who works, volunteers or provides services to VARHA shall be bound by this policy. This includes but is not limited to: Full and part-time staff Independent contractors Temporary employees Volunteers Board Members
IV. As a general rule, infants and children under the age of 18 DO NOT have the legal authority to consent to disclosure of medical or sensitive information. Only parents, legal representatives or others defined by state stature generally have this authority.
V. Penalties that can result from breaching confidentiality may include reprimand, loss of certain job responsibilities and/or termination.
STATEMENT OF CONFIDENTIALITY I understand and will observe the confidentiality policy of Venango Area Riding for the Handicapped Association (VARHA).
______Signature Date
______Witnessed by VARHA Staff Member Date
Form last updated October 2015 PENNSYLVANIA STATE LAW REQUIRED CLEARANCES AND TRAINING FOR VOLUNTEERS AT VARHA
Requirements 1-3 apply to every adult, age 18 or older, to volunteer in Pennsylvania. Requirements 4 and 5 apply to EVERY VOLUNTEER, regardless of age. You cannot serve as a volunteer at VARHA without completing requirements that apply to you.
1. PA ACT 113 (PA CHILD ABUSE HISTORY CLEARANCE, FOR ALL ADULTS 18+) There are two options for completing your PA Child Abuse History Clearance: Online or By Mail. Online is much faster and strongly encouraged. For both options, you will need the following information: ○ Addresses where you have previously lived; partial addresses are acceptable; ○ Names of all individuals with whom you have lived to include parents, guardians, siblings, spouses, etc. ○ Any previous names you have used or have been known by
1a. PA ACT 113 ONLINE INSTRUCTIONS (RECOMMENDED METHOD) Visit: https://www.compass.state.pa.us/CWIS/Public/Home Click on “CREATE A NEW ACCOUNT” and scroll to the bottom of the next page and click Next. Fill in the necessary information. You will be emailed a temporary password from the Commonwealth of Pennsylvania; copy and paste the temporary password to log in. Go back to the link above and click “Log In,” then click “Access My Clearances.” On the “Learn More” page that will be displayed, scroll down to bottom right and click “Continue.” Log in with your temporary password and change your password to a password known only to you. Log in again with your own chosen password. Read “Terms and Conditions,” and click “I have read and fully understand and agree to the My Child Welfare Account Terms and Conditions.” Click “Next” button on bottom right of page. Review the “Learn More” page. When ready, click “Continue” at the bottom right and create your Clearance Application. When finished completing this online application, you may be presented with immediate clearance history results. Save this clearance history report (a PDF file). You will also receive this same clearance history report by mail.
1b.PA ACT 113 BY MAIL INSTRUCTIONS (TAKES 4-6 WEEKS) Visit: http://www.dpw.state.pa.us/cs/groups/webcontent/documents/form/s_001762.pdf Download and complete the CY 113 CHILD ABUSE HISTORY CLEARANCE FORM, mail it to the address indicated, and wait for the results to be mailed back to you. It may take 4-6 weeks to receive your clearance history report by mail. Please be sure to make a photocopy of the completed form along with the receipt for any payment sent with the form. On this form the appropriate box to check for Purpose of Clearance is “Volunteer”.
2. PA ACT 34 (PA CRIMINAL RECORD CHECK, FOR ALL ADULTS 18+) There are two options for completing your PA Criminal Record Check Report: Online or By Mail. It is highly recommended that you complete this application online as you will receive your results instantly.
2a.PA ACT 34 ONLINE INSTRUCTIONS (RECOMMENDED METHOD) Visit: https://epatch.state.pa.us/RecordCheckHome.jsp. At the top of the page, select “Record Check” then “New Record Check”. When completing the form, answer “For Reason: Volunteer.” When completed, click on the “Certification Form” button and print and save the results page with the state seal watermark.
2b.PA ACT 34 BY MAIL INSTRUCTIONS (TAKES 4-6 WEEKS) Visit: https://epatch.state.pa.us/RecordCheckHome.jsp. If you are unable to complete the online Criminal Record Check, you may fill out a printed copy of this form and mail it to the appropriate address listed on the form. It may take 4-6 weeks to receive your record check letter.
3. PA ACT 153- RESIDENCY (FEDERAL CRIMINAL HISTORY FINGERPRINTING, FOR ADULTS 18 WHO HAVE LIVED OUT OF STATE AT ANY TIME DURING THE PAST 10 YEARS)
3a. ADULT VOLUNTEERS RESIDING IN PA FOR THE PAST 10 YEARS If you are an unpaid volunteer over the age of 18 who has resided in the state of Pennsylvania for the past 10 years, you may but are not required to complete Federal Criminal History Fingerprinting. However, you must still complete the attached VARHA form swearing that you have not been convicted of a criminal offense that would otherwise disqualify you from working with children.
3b. ADULT VOLUNTEERS RESIDING OUTSIDE OF PA AT ANYTIME IN PAST 10 YEARS Visit: www.pa.cogentid.com. Select the Pennsylvania Department of Public Welfare (DPW) link. Do NOT select the PA Dept of Education link. Read all instructions very carefully. All applicants MUST register at this website or by phone at 1888-439-2486 prior to visiting an approved fingerprinting location to have your fingers printed. Applicants are required to pay a one-time fee of $27.50, either online by credit card, or at the fingerprinting site by money order or cashier’s check. Print, save, and take your application receipt to an approved fingerprinting location. Approved fingerprinting locations can be found by visiting: https://www.pa.cogentid.com/index_dpwNew.htm
You will receive your Federal Criminal History Clearance letter by postal mail within a few weeks of having your fingers printed. For people with dry or cracked fingertips, you may be asked to return to be printed again – don’t be alarmed if this happens; they are just trying to get readable prints.
4. PA ACT 31 (MANDATED REPORTER ONLINE TRAINING, FOR ALL VOLUNTEERS) Every person who assists a child receiving a lesson, camp, etc., at VARHA is considered by the State of Pennsylvania as a “mandatory reporter” of child abuse. As such, you are required by law to complete Mandated Reporter Training, this may be completed with your Volunteer Coordinator.
5. SUBMIT ELECTRONIC OR PAPER COPIES OF ALL CLEARANCES, TRAINING CERTIFICATE, AND SIGNED STATEMENT TO VOLUNTEER COORDINATOR You must submit copies of all required PA and Federal Clearance Reports that apply to you, as well as your Mandated Reporter Training Certificate and one of the following forms to the VARHA Volunteer Coordinator. You may also bring paper copies to training or your first volunteer shift, but remember that you cannot volunteer without completing the requirements that apply to you.
All VARHA Volunteers over the age of 18 must complete one of the following forms, as applicable. (RESIDENCY – CHOOSE ONE.)
Signed Statement for VARHA Volunteers (ages 18+) subject to Requirement #3a
In compliance with the Federal Clearance requirement (6344(b) (3)) in PA House Bill 1276 and Act 153, I ______do affirm that I resided within Pennsylvania for the entire past ten years. I swear and affirm that I am not disqualified from service pursuant to section 6344(c) and have not been convicted of an offense similar in nature to crimes listed in section 6344(c). I am applying to participate as an unpaid volunteer in the VARHA program and will obtain my ACT 113 (CHILD ABUSE HISTORY CLEARANCE) and ACT 34 (CRIMINAL RECORD CHECK) and will complete the Mandated Reporter Training online and bring records of all of these actions to the Volunteer Coordinator at VARHA before assisting riders with lessons, camps, etc., at VARHA.
______(Signature)
______(Date)
...... OR ......
Signed Statement for VARHA Volunteers (ages 18+) subject to Requirement #3b
In compliance with the Federal Clearance requirement (6344(b)(3)) in PA House Bill 1276 and Act 153, I ______do affirm that I resided outside of Pennsylvania at some time during the past ten years. I am applying to participate as an unpaid volunteer at VARHA and will obtain my ACT 113 (CHILD ABUSE HISTORY CLEARANCE), ACT 34 (CRIMINAL RECORD CHECK), and FBI FEDERAL CRIMINAL HISTORY FINGERPRINTING) and will complete the Mandated Reporter Training online and bring records of all of these actions to the Volunteer Coordinator at VARHA before assisting riders with lessons, camps, etc., at VARHA.
______(Signature)
______(Date)
VARHA Mandated Reporter Training Information provided by the Child welfare training program, university of Pittsburgh Please read the following information and affirm that you are a Mandated Reported on the acknowledgement form attached. Why are we receiving this training now? Changes to the Child Protective Service Law in Pennsylvania have gone into effect. The definitions of child abuse have changed. Who is considered a “mandated reporter” has been expanded--and it now includes volunteers like you. Changes in procedure for reported suspected abuse within VARHA have been made to be in compliance with the new law.
Child Welfare Overview Child welfare agencies are county administered (Ex. Venango County Children and Youth Services [CYS])and state–regulated. CYS provides two types of services--CPS and GPS. CPS, or child protective services, are services that occur in order to ensure child safety. GPS services, or general protective services, are services that Venango and other County CYS agencies can refer a family to help improve potentially risky situations. This training is specifically concerned with CPS services, which are often put into place when child abuse is suspected.
What is Childine? 1-800-932-0313 ChildLine is Pennsylvania’s hotline for reporting suspected child abuse ChildLine’s mission is to accept calls from the public and professional sources 24 hours per day, seven days per week. ChildLine accepts reports of suspected abuse and neglect and refers these reports to the appropriate investigating agency (a county CYS office). ChildLine also refers reports indicating that a child may be in need of other services (GPS services) to the proper county agency to assess the needs of the child.
The New Definition of Child Abuse
Child Abuse is defined as an act to harm or cause potential harm to a child OR a failure to prevent harm or potential harm to a child by not acting. The law places responsibility on the individual who did something to cause harm to or endanger a child either: •Intentionally: Done with the direct purpose of causing the type of harm that resulted •Knowingly: Understanding that the harm is “practically certain to result” •Recklessly: Conscious disregard for foreseeable risk
Types of Abuse Bodily injury: Considers pain and impairment Pain – it is defined as abusive if “a child experiences what a reasonable person believes to be substantial pain” Impairment - If, due to the injury, the child’s ability to function is reduced in any way, either temporarily or permanently. Likelihood of bodily Injury – An actual injury doesn’t have to occur. Medical: Fabricating, feigning, or intentionally exaggerating or inducing a medical symptom or disease which results in a potentially harmful medical evaluation or treatment to the child through any recent act. Serious Mental Injury: Causing or substantially contributing to serious mental injury to a child through any act or failure to act or a series of such acts or failures to act. A psychological condition that is diagnosed by a doctor or licensed psychologist that causes the child to be chronically and severely anxious, agitated, depressed, socially withdrawn, psychotic or in reasonable fear for life or safety OR seriously interferes with a child’s ability to achieve age appropriate developmental and social tasks.
Child Sexual Abuse What is it? The law says - Causing sexual abuse or exploitation of a child through any act or failure to act. Causing a child to engage in or to assist another individual to engage in sexually explicit conduct as well as conversation. Some examples include: Nudity, looking at someone’s sexual or other intimate parts, or participating in sexual acts so that the child or other individual involved is sexually aroused. Participating in sexual acts so that pictures or videos can be taken or made. The sexual acts don’t actually have to occur. Activities such as talking about, pretending, demonstrating, depicting, or modeling would all be considered sexual acts. Sexual abuse or exploitation does not have to occur. The individual’s behavior creates a very good chance of sexual abuse or exploitation occurring to a child.
Additional Specific Recent Acts Specific Acts: These recent acts are considered child abuse in and of themselves: Kicking, biting, throwing, burning, stabbing or cutting a child in a manner that endangers the child. Unreasonably restraining or confining a child. Forcefully shaking a child under one year of age. Forcefully slapping or striking a child under one year of age. More Specific Acts: Causing a child to be present at a methamphetamine laboratory that is investigated by law enforcement. Leaving a child unsupervised with a known sex offender, a sexually violent predator other than the child’s parent, or a sexually violent delinquent child, when the person leaving the child knows or reasonably should have known the individual had been convicted of certain crimes. What is “Recent?” These recent acts are considered child abuse in and of themselves: Kicking, biting, throwing, burning, stabbing or cutting a child in a manner that endangers the child. Unreasonably restraining or confining a child. Forcefully shaking a child under one year of age. Forcefully slapping or striking a child under one year of age.
“RECENT ACTS” IS DEFINED AS WITHIN TWO YEARS OF THE DATE REPORTED
Serious Physical Neglect Endangering a child's life or health •Threatening a child's well-being •Causing bodily injury or impairing a child’s health development, or functioning due to: •Repeated, prolonged or egregious failure to supervise a child, considering the child’s age and development •Failing to provide a child with adequate essential food, clothing, shelter or medical care
To Call or Not to Call? You do not need to “know” that abuse is occurring to call Childline. You only need to have a reasonable suspicion. It is a determination you make, based on your knowledge of circumstances, your observations, your familiarity with the individuals, and your feelings about the incident. Consider your observations – Who, What, How, When? Once a report is received , child welfare professionals will determine whether or not CPS intervention is warranted – You don’t have to decide that!
Types of Reporters: Mandated and Permissive Mandated reporters are required by law to report suspected child abuse. Permissive reporters are encouraged, but not required, to report. Community Volunteers through VARHA are now considered mandated reporters under the following qualification outlined in the CPSL : “Paid or unpaid individual who, as an integral part of a regularly scheduled program, activity, or service, accepts responsibility for a child”.
Basis for Reporting Mandated reporters must report when they: •Come in contact with a child in the course of employment, occupation, and practice of a profession or through a regularly scheduled program or service •Are directly responsible for the care, supervision, guidance, or training of the child, or are affiliated with an agency, institution, organization, school, regularly established church or religious organization or other entity that is directly responsible for the care, supervision, guidance or training of the child Mandated reporters must also report when: •A person makes a specific disclosure to the mandated reporter that an identifiable child is the victim of child abuse •An individual 14 years of age or older makes a specific disclosure to the mandated reporter that the individual has committed child abuse
Procedure for Reporting Child Abuse The person that suspects the abuse must be the one to call Childline. If you as the volunteer suspect child abuse, you must be the one to make a report. VARHA staff will be available to sit with you as you make the report if you choose. Currently, reports are made by calling Childline. In the near future, online submissions will also be available. The Childline operator will ask for a lot of information, but you do not need to know all of the information to make a report. They will ask for the child’s name, birth date, address and phone number. They will ask the same information about the child’s parents and siblings. They will also ask questions about the alleged perpetrator of abuse. Again- if you do not know the information, that is OK! Finally, the will ask your opinion on other concerns in the household (ex- domestic violence, drug and alcohol use, etc). They will also ask if you are a mandated reporter. You should say that you are and that you volunteer through VARHA.If you make the report and the report gets “numbered”, It means that it will be investigated. Take note of the number assigned. As the reporter, you are entitled to know how the investigation proceeds, and that number will help you access that information. The law also requires that you notify the “person in charge” – in this case, any VARHA staff, if you call Childline about any of VARHA’s riders. We will ask you what happened, and whether or not the report was numbered.
Rights of a Mandated Reporter When a report is made in good faith, you are immune from civil or criminal liability. Confidentiality: Reporters are protected by strict confidentiality provisions. Amendments to the CPSL, prohibits the department, county, institution, school, facility, or agency or designated agent of the person in charge from identifying the person who made a report of suspected abuse or who cooperated in a subsequent investigation.
The right to know what happened. The Department must notify the mandated reporter of the final status of a report, and about services provided or arranged, within three (3) business days after receiving the final results of an investigation.
Failure to Report Mandated reporters are required by law to report when they have reasonable cause to suspect a child is the victim of abuse •A mandated reporter who willfully fails to make a report of suspected child abuse could face legal penalties, including fines and/or incarceration •These penalties increase with repeated violations
Important Things to Remember The child does not have to disclose the abuse to you--you only need to have a suspicion that abuse has occurred. This could be based on hearsay or observation. You don’t have to decide whether or not abuse is occurring or has occurred. You don’t even have to know the name of the perpetrator. Even though you disclose your identity to Childline, the workers doing the investigation are not allowed to give the information to the family or perpetrator. VARHA staff are also mandated reporters but cannot make a report for you. However, we will support you in any way possible If you want to take the free online training on mandated reporting, it can be found at reportabusepa.pitt.edu
As a VARHA volunteer I, ______, acknowledge that I am considered a “mandated reporter” under the provisions of the Child Protective Services Law, and that I have received and understand the “Mandated Reporter Training” that has been provided to me through VARHA.
______Volunteer Signature Date VARHA VOLUNTEER HANDBOOK
Venango Area Riding for the Handicapped Association
VOLUNTEER GUIDE
General
Venango Area Riding for the Handicapped Association appreciates your contribution to the success of this program. Without your time and efforts, our handicapped citizens would not be experiencing the challenge and thrill of horseback riding. There is no activity that duplicates the benefits of riding and being around horses.
We request that you read this manual and participate in a short training session with a volunteer coordinator. There may be only one category of assistance that you may wish to attempt at first, and then gradually expand into other areas. You may feel more comfortable remaining in only one or two types of activities. Don’t worry; we need you whatever your talents and we do have just the spot for you! If you have any questions at any time, please don’t hesitate to ask an instructor.
Our riders are ordinary people. They appreciate the same consideration and courtesy that we all hope to encounter. Our riders have various types of disabilities. The instructors will let you know about any particular techniques to use with a given idea and the extent of the assistance that he or she may need.
All volunteers should sign in with the volunteer coordinator/instructor when they arrive at the arena so that he or she can give you an appropriate assignment for the session. That helps us to know what jobs are filled for a class and where we still need help. As you will see when you read the task descriptions below, therapeutic horseback riding for those with disabilities requires a lot of teamwork. Welcome to the team!
History The Venango Area Riding for the Handicapped Association was founded in 1980 by Dr. Louis and Mary Wagner. When the Wagner’s daughter, Amy, fell ill to the Polio epidemic, they contacted their friend Kay Frey to discuss horseback riding therapy. Amy received her first few lessons at Frey’s house before moving to the Venango County 4H fairgrounds. In 1994, 40 acres of land was purchased from Polk Center and in 1995 a facility was built and has expanded over the next several years.
All Volunteers Qualifications: Volunteers must be a minimum of 14 years old, must be physically capable of performing assigned tasks--lessons are demanding and require walking 1 to 2 hours at a time, willing to learn and follow VARHA procedures, able to accept constructive feedback, able to commit to a consistent volunteer schedule and dress in appropriate manner
Responsibilities: Volunteers must arrive when scheduled. Horse handlers are asked to arrive 30 minutes prior to the lesson start time and side-walkers are asked to arrive 15 minutes prior to the class start time. Volunteers should also assist with miscellaneous tasks, as requested. This could include assisting the instructor with horse prep or arena set up, and various class activities. Volunteers should also attend various training opportunities- you can never stop learning! It is also requested that you, as a VARHA Volunteer, contact the VARHA volunteer coordinator if you are not able to make a regularly scheduled class. Volunteers are also expected to sign in and out of their timesheets when volunteering.
About Therapeutic Horseback Riding Therapeutic horseback riding is a form of physical and psychological therapy using a multi-sensory approach. The combination of the horse’s gaits and the exercise value of riding is beneficial to the rider in a variety of ways, including improvement in reflex muscle activity, eye-hand coordination, and balance and equilibrium reactions. The self-discipline and desire for achievement involved in acquiring riding skills promotes self- confidence. Since horseback riding is a recreational sport enjoyed by the general public, all students have a real sense of accomplishment and personal success.
Specific benefits of Therapeutic Riding:
Improved balance and coordination Increased muscle strength Increased range of motion Improved posture Increased awareness and mobility Develops anticipatory response Develops body localization and spatial organization Teaches responsibility Enhanced self-image and self-worth Fosters emotional bonds Improved socialization skills Improved behavior
VARIOUS DISABILITIES THAT WE SERVE Spina Bifida Multiple Sclerosis Cerebral Palsy Paralysis Deafness Blindness Mental Retardation Down Syndrome ADD/ADHD Autism Spectrum Muscular Dystrophy Schizophrenia Anxiety Disorders Stroke And Many more!
WHEN YOU MEET A PERSON WITH DISABILITIES
1. First of all, remember that a person with a disability is a person. He is like everyone else except for the special limitations of his disability. 2. Be yourself. There is no need to act differently. 3. Talk about the same things you would with anyone else. 4. Don’t offer pity. A person with disabilities wants and deserves to be treated as an equal. 5. Help him or her only when he or she requests it. 6. Don’t be afraid to laugh with him. 7. Unless the person has a hearing impairment, don’t raise your voice when speaking with him. 8. Don’t be over-protective or over-solicitous. 9. Don’t ask her about the disability. Or, if you know what it is, don’t discuss it in front of her as if she will be unaware of your conversation. 10. Enjoy your friendship. (Your handicapped friend’s courage will be an inspiration to you.) 11. Don’t make up your mind ahead of time about what a person with disabilities will be like. You will be surprised how wrong you are in judging his interests and abilities. SIDEWALKERS: As the name implies, a side walker stays by the rider’s side. He or she assists the rider as necessary. The side walker’s first duty is the rider’s safety, regardless of whatever else is happening. This job requires some stamina, the strength to hold a rider across your shoulder in an emergency dismount, and a sturdy pair of shoes. (Riders come in various sizes, so don’t worry if you are small or not tremendously strong; the instructor will match you with a smaller horse and rider.) Knowledge of horses is not necessary for a side walker. In fact, side walking is a good way to start to get acquainted with our four-legged helpers.
. You should introduce yourself to the rider when he or she is mounted and you are waiting for the class to start. . Try to avoid unnecessary chatter that could distract the rider. While our riders love to be included in the conversation, attempt to keep the conversation related to the task at hand while the rider is mounted. . If there are two side walkers, designate only one to give verbal assistance and prompts. It can be overwhelming to the rider if too many people are trying to give directions at once. However, this doesn’t mean to stop encouraging your rider! . As you encourage your rider to complete a task or “walk on,” keep in mind that this may be scary for some riders. Mentioning the word “fall” (“I won’t let you fall”) could stimulate a negative reaction. . Stay by your rider’s thigh. Try not to fall behind or walk too far ahead of the horse’s shoulder. If you find yourself falling behind, ask for a break. . Do not put your fingers in any loops or holes on the saddles and equipment. Do not hold a rider’s joint: ankle, knee, etc. The instructors will give you any specific instructions regarding holding techniques for your rider. . If your rider starts to look off balance, prompt them to slide back to the middle of the saddle, sit up, etc. If physical assistance is needed, ask the horse leader to “whoa” the horse and call for an instructor’s help. . If you become tired, ask the leader to “whoa” and notify the instructor so that they can find you a replacement or take your place if you’d like to switch sides. Try not to rest your elbows on the horse or pull down on the rider. . NEVER LEAVE A RIDER UNATTENDED. Under any circumstances! The Side walker’s responsibility is the rider’s safety! . As you walk along with the horse and rider, try not to do anything that could prove distracting to the horse such as petting their belly or walking closer to their head. . Never attempt to mount or dismount the rider! This task is for the instructor and aides ONLY.
After Class: The instructors will call each rider, one at a time, to dismount. VOLUNTEERS NEVER DISMOUNT THE RIDER. Once the rider is dismounted, the leader can take the horse to middle of the arena and wait for the next class to begin. Please stay nearby and ready, we probably will need you for the next class.
Horse Leaders: The horse leader is responsible for Horse leaders need to be comfortable leading a horse, must be in shape (or want to get into shape!) to walk a couple of miles for one to two hours and must be able to concentrate on instructions for a solid hour. Horse leaders are required to attend and complete a leader training to lead. Each horse has a different level of “needs” to keep them focused during class and are classified accordingly: Green, Yellow, and Red. If you are interested in our leading program, please talk to a volunteer coordinator.
Under all circumstances it is the horse leader’s duty to maintain control of the horse. If a problem or emergency arises, alert the side walker and the instructor. Halt the horse and stand in front. If the walkers do an emergency dismount, walk the horse clear of the rider. Do not place your rider in jeopardy of being kicked by turning your horse’s back end to the rider.
Under no circumstances are you allowed to strike a horse! If a mount misbehaves and won’t respond to words, alert the instructor. If the situation warrants, the instructor will call a halt and dismount the rider.
Emergency Dismount: In case of an emergency, it is critical to remain calm and focused. Should an emergency arise, the volunteers have a VERY IMPORTANT JOB- KEEP THE RIDER SAFE! Horses are large animals and sometimes will “spook,” not meaning to put the riders’ life in potential danger. Horses have two instincts: fight or flight. Most of the time, a horse will take flight and attempt to run. Your instructors should demonstrate with you during your initial volunteer training the proper “Emergency Dismount” of a rider. The dismount is only conducted by instructors, but volunteers play a very large role in this protocol. If you would like to see this dismount demonstrated by your instructors, please be sure to ask.
If you are a side walker: Most times the horse will attempt to spin, or turn away from the frightening object. The side walker is to stay as close to the horse and rider as possible, minding their own safety as well. Should the rider slip off before an instructor can arrive at the scene, the side walker is expected to “catch” the rider as safely as possible (for both side walker and rider) and gently lower the rider to the ground (depending on the rider’s abilities) and wait for an instructor.
If you are a leader: Try to keep the horse as calm as possible (per the situation) until the instructors can safely dismount the rider. Once the rider is dismounted, the leader is to safely walk the horse away from the rider (think “hind end away”) and wait for further instructions. If the horse is calmed down while the instructors are still caring for the rider, feel free to glance over the horse for any possible injuries that may have occurred.
The Horses: Grooming: We groom our horses in order to keep them clean, make them feel good, and to prevent diseases and sores. A variety of tools are used in the grooming process: A curry comb, hard brush, soft brush, mane and tail comb, and hoof pick. The grooming process should be demonstrated for you so that you may use the tools properly. If you choose not to assist in grooming, please tell an instructor. While you are working around your horse, look for swelling or sores on the withers, belly, or the legs of the horse while grooming. YOU may be the first person to call attention to a wound that staff is not yet aware of.
Tacking: Tack refers to the equipment, assigned by the instructor, needed for a horse and specific rider. Tack can include: a surcingle, English saddle, western saddle, saddle pads, reins, girth, etc. All horses should have a saddle pad to protect the horse’s back. Some horses with tender backs or sores may need special pads-- check with the instructor. The girth should be fastened but not tightened until just before the students are ready to ride. This permits the horse to remain comfortable. STAFF will tighten the girth.
Tying: Always use a SAFETY SLIPKNOT when tying a horse. This knot should be easily undone in case of an emergency, by pulling on the loose end of the rope. Always tie to a solid post or tie ring. NEVER tie to the stall bars. If you are unsure of how to tie a horse, ask an instructor to demonstrate.
HORSE SENSE: Horses, in general are tremendously willing and patient animals. None of our horses are malicious and there is no reason to fear them. Horses, like humans, have good days and bad days. Treat them with confidence, firmness, and friendship, yet respect the fact that they are much more powerful than we are (but don’t tell them that; they don’t know it!). Don’t punish a horse unnecessarily. Most often the horse disobeys because he is upset or uncomfortable or because he misunderstands what you want. Remember, however, that these animals do work for their living; don’t allow “mouthing,” attempts to “dominate” you or stubbornness. Remember, also, that horses are herd animals and often prefer to follow each other, especially back to the barn. They may startle at moving objects and when frightened they may try to pull away and run.
Be careful not to “over- correct” a horse when the rider is on the horse. You may cause the horse to throw his head, jerk away or “spook.” If you are having difficulty with a horse or rider, alert your instructor. SAFETY RULES AND PRECAUTIONS
SAFETY FOR YOU AND OTHERS, COURTESY FOR OTHERS, AND KINDNESS TO HORSES ARE BASICALLY AKIN. THEY FIT INTO THE SAME “PACKAGE” FOR DISCUSSION. SAFETY GOES HAND- IN-HAND WITH COMMON “HORSE SENSE” AND GOOD ANIMAL HUSBANDRY PRACTICES. HORSES HAVE INSTINCT OR AWARENESS FOR REFLECTING THE CARE, CAUTION, AND CONCERN OF THE RIDER. THEY ARE NORMALLY GENTLE AND QUIET ANIMALS, BUT CAN BECOME HIGHLY EXCITED OR NERVOUS IF FRIGHTENED OR MISTREATED. A CALM ATTITUDE, SLOW EASY MOVEMENTS, AND A GENTLE FLOW OF SOFT WORDS WILL LESSEN FEAR AND EXCITEMENT IN NERVOUS HORSES. DISREGARDING SIMPLE SAFETY RULES IN HANDLING HORSES CAN RESULT IN SERIOUS INJURY.
Basic safety rules around the horse 1. Always approach a horse from the front or left side, never from the rear, as he cannot see you and you may get kicked. 2. Always speak to a horse when approaching or touching him as you may startle him causing him to jump or kick. 3. Do not duck under or step over the tie rope. Either walk-in front of the horse or right behind him, patting and talking to him as you walk around. 4. When working around a horse, stay near the shoulder or work close to him when working near the hindquarters. 5. Wear boots or hard shoes in case the horse steps on your toe. 6. Keep your head clear when haltering or bridling a horse as he may bump you if he should toss his head. 7. When leading a horse, always walk along side him, not ahead or behind. 8. Use a long lead strap and both hands when leading. Hold lead 6-8 inches from halter on bridle ring with right hand and excess folded in left hand. 9. Never tie a horse by his reins. 10. Leave the reins on the horse’s neck so he doesn’t step through them and break them. 11. Do not let the horse eat with his bridle on as the grass collects on the bit and could cause his mouth to get sore and makes the bit difficult to clean. 12. Always be sure staff has checked the girth before each student is mounted to make sure the saddle doesn’t slip. 13. Always let the horse know what you intend to do. For example,you’re your hand down the tendon of the leg before picking up his feet. 14. Avoid petting a horse on his nose. Pet him on the neck or shoulder. 15. Avoid tying or standing two horses close together. Keep at least one horse’s length between them. 16. If a horse becomes frightened or upset, talk to him while you control him. Bring him into the center of the ring, if doing so does not present an additional danger to the rider. 17. The SAFETY of the rider, others around you and yourself should always be your first consideration. 18. Attempt to know the horse, his temperament and reactions. Be his boss; do not let him rule you. 19. Be aware of the students at all times as they may run behind the horse or into the ring to pet one. 20. Remember; the safety record affects the success of a program of this type. Let’s all work really hard to maintain a perfect safety record. BARN RULES 1. Respect the riders, horses, staff, and other volunteers. No abuse of the animals. No profanity. 2. DO NOT ENTER THE BARN WITHOUT PERMISSION 3. Volunteers are to arrive promptly at 5:30pm, but NO EARLIER than 5:20pm!. 4. No riding without permission 5. Wear a helmet! 6. Hard-soled shoes are a requirement 7. Prince is to stay in the barn during classes! 8. No running or horse play in the barn. 9. If you have a question, please ask! No question is a “dumb” question and we are willing to help you! 10. Review “Horse Sense” with staff before you enter a stall or interact with the horses please. 11. NO HAND FEEDING THE HORSES. 12. Please make sure you turn your clearances in to the Volunteer Coordinator before participating in class. 13. If you are new, or would like to bring a friend, please see the Volunteer Coordinator so that proper paperwork may be filled out. 14. HAVE FUN!!! This a great experience for all so we want you to enjoy it! 15. **Dress Code: Please do not wear: Spaghetti strap tank tops (if you choose to wear a tank top, please make sure the straps are thick and that you are covered appropriately) or shirts with open sides, Clogs or flip flops, Short shorts (must be fingertip length,) Baggy or too-long pants. Jeans, a tee shirt, and boots are highly recommended! 16. ALWAYS BE SURE TO LOG YOUR TIME BEFORE YOU LEAVE!
The Volunteer Handbook is to ensure orderly operations of VARHA and to provide the best possible environment for riders, volunteers and horses. The volunteers are expected to follow the rules of conduct that are outlined in the handbook to protect the interest and safety of everyone associated with VARHA. Every effort has been made to include many of the circumstances you may encounter as a volunteer. However, this handbook may not include every situation that could occur. Any volunteer that displays conduct that would—in any way—jeopardize the safety and well-being of the riders, other volunteers, themselves or the horses will result in immediate loss of volunteer status.
PLEASE SIGN THE ACKNOWLEDGEMENT STATING THAT YOU HAVE READ AND UNDERSTAND THE CONTENTS OF THIS HANDBOOK AND RETURN THE FORM TO THE VOLUNTEER COORDINATOR.
~THANK YOU FOR BECOMING A VARHA VOLUNTEER!~ Because of You
Because of you...I can accomplish more,
I feel I have wings and I can soar.
Because of you...I can reach so far,
I think I can almost touch the stars.
Because of you...I sit taller than I have ever sat before
and I can see beyond my wildest dreams.
I can see over the mountains
and across the windblown fields.
Because of you...I laugh and I have joy.
Because of you...I know that I can do even more.
YOU are my Volunteer… I am your VARHA Rider.
BECAUSE OF YOU… it is all possible.
Thank You VARHA Volunteer!
------VOLUNTEER HANDBOOK ACKNOWLEDGEMENT
The VARHA Volunteer Handbook describes important information and policies for being a VARHA volunteer. I understand that I should consult an Instructor or another staff member regarding any questions not answered in the manual.
I acknowledge that I have read the VARHA Volunteer Handbook and have been given guidelines and expectations to be followed in the handbook.
Volunteer Signature Date
Volunteer’s Name (Printed)