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FRA Guide for Preparing Accident/Incident Reports

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FRA Guide for Preparing Accident/Incident Reports FRA Guide for Preparing Accident/Incident Reports U.S. Department of Transportation Federal Railroad Administration Office of Railroad Safety DOT/FRA/RRS-22 Published: May 23, 2011 Effective: July 1, 2011 This page intentionally left blank MAIL MONTHLY ACCIDENT/INCIDENT REPORTING SUBMISSIONS TO: FRA Project Office 2600 Park Tower Drive, Suite 1000 Vienna, VA 22180 Please refer to http://safetydata.fra.dot.gov/OfficeofSafety, and click on “Click Here for Changes in Accident/Incident Recordkeeping and Reporting” for updated information. Preface The Federal Railroad Administration’s (FRA) regulations on reporting railroad accidents/incidents are found primarily in Title 49 Code of Federal Regulations (CFR) Part 225.1 The purpose of the regulations in Part 225 is to provide FRA with accurate information concerning the hazards and risks that exist on the Nation’s railroads. See § 225.1. FRA needs this information to effectively carry out its regulatory and enforcement responsibilities under the Federal railroad safety statutes.2 FRA also uses this information for determining comparative trends of railroad safety and to develop hazard elimination and risk reduction programs that focus on preventing railroad injuries and accidents. 1 For brevity, further references in the Guide to sections in 49 CFR Part 225 will omit “49 CFR” and include only the section, e.g., § 225.9. 2 Title 49 U.S.C. chapters 51, 201–213. iv Table of Contents Executive Summary ........................................................................................................................ 1 1. Overview of Railroad Accident/Incident Recordkeeping and Reporting Requirements and Miscellaneous Provisions and Information ............................................................................... 4 1.1 General ............................................................................................................................. 4 1.1.1 Purpose of the FRA Guide for Preparing Accident/Incident Reports ........................ 4 1.1.2 Applicability .............................................................................................................. 4 1.1.3 Consolidated Reporting ............................................................................................. 4 1.2 Major Recordkeeping and Reporting Requirements Under Part 225 .............................. 4 1.2.1 Telephonic Reporting................................................................................................. 4 1.2.2 Annual Reports to FRA ............................................................................................. 5 1.2.3 Monthly Reports to FRA ........................................................................................... 5 1.2.4 Late, Amended, and Updated Reports ....................................................................... 7 1.2.5 Recordkeeping ........................................................................................................... 9 1.3 Miscellaneous Provisions and Information .................................................................... 12 1.3.1 Assistance and Guidance ......................................................................................... 12 1.3.2 Copies of the Regulations ........................................................................................ 12 1.3.3 Reporting Decisions ................................................................................................. 12 1.3.4 Claimed But Not Admitted Submissions ................................................................. 12 1.3.5 Penalties ................................................................................................................... 13 1.3.6 Public Examination and Use of Reports .................................................................. 13 1.4 Questions and Answers .................................................................................................. 14 2. Definitions............................................................................................................................... 16 3. Form FRA F 6180.55 - Railroad Injury and Illness Summary ............................................... 29 3.1 Requirement ................................................................................................................... 29 3.2 General Instructions and Interpretations ........................................................................ 29 3.3 Instructions for Completing Form FRA F 6180.55 ....................................................... 29 3.4 Common Reporting Errors ............................................................................................. 34 3.5 Submission and Retention.............................................................................................. 34 4. Form FRA F 6180.98 - Railroad Employee Injury and/or Illness Record .............................. 35 4.1 Requirement ................................................................................................................... 35 5. Form FRA F 6180.97 - Initial Rail Equipment Accident/Incident Record ............................. 39 5.1 Requirement ................................................................................................................... 39 5.2 Questions and Answers .................................................................................................. 43 6. Form FRA F 6180.55a - Railroad Injury and Illness Summary (Continuation Sheet) ........... 45 6.1 Requirement ................................................................................................................... 45 6.2 Reporting Exceptions ..................................................................................................... 46 6.3 Suicide Data ................................................................................................................... 48 6.4 Covered Data ................................................................................................................. 49 6.5 Employee On-Duty Injury/Illness Reporting ................................................................. 50 6.5.1 Questions and Answers on Employee On-Duty Injury/Illness Reporting ............... 50 6.6 Determination of Work-Relatedness .............................................................................. 52 6.6.1 Interpretations on Work-Relatedness ....................................................................... 53 6.6.2 Questions and Answers on Employees—Determination of Work-Relatedness ...... 58 6.7 Determination of New Cases ......................................................................................... 63 v 6.7.1 Questions and Answers on New Cases .................................................................... 64 6.8 General Reporting Criteria ............................................................................................. 65 6.8.1 Questions and Answers on General Reporting Criteria ........................................... 65 6.8.2 Questions and Answers on Days Away from Work ................................................ 66 6.9 Restricted Work ............................................................................................................. 70 6.9.1 Questions and Answers on Restricted Work ........................................................... 71 6.9.2 Counting Days Away from Work and Days of Restriction ..................................... 75 6.10 Exceptions to Medical Treatment (First Aid) ................................................................ 76 6.10.1 Questions and Answers on First Aid ....................................................................... 78 6.11 Reporting Requirements for Significant Injury or Illness to Railroad Employees ........ 85 6.12 Reporting Requirements for Specific Case Criteria ....................................................... 85 6.12.1 Reporting Criteria for Needlestick and Sharps Injuries ........................................... 86 6.12.2 Reporting Criteria for Cases Involving Medical Removal ...................................... 87 6.12.3 Reporting Criteria for Cases Involving Occupational Hearing Loss ....................... 88 6.12.4 Reporting Criteria for Work-Related Tuberculosis Cases ....................................... 89 6.12.5 Reporting Criteria for Cases Involving Work-Related Musculoskeletal Disorders 90 6.12.6 Miscellaneous Questions and Answers .................................................................... 91 6.13 Reporting of Injuries to Persons Other Than Railroad Employees ................................ 98 6.13.1 Questions and Answers on Injuries to Persons Other Than Railroad Employees . 100 6.14 Miscellaneous Guidance .............................................................................................. 102 6.14.1 Coding Instructions Injuries Due to Passenger Station Platform Gap Incidents ... 103 6.15 Instructions for Completing Form FRA F 6180.55a (Continuation) ........................... 105 7. Form FRA F 6180.54 - Rail Equipment Accident/Incident Report ...................................... 113 7.1 Requirement. ................................................................................................................ 113 7.1.1 Reporting Threshold .............................................................................................. 113 7.1.2 Employee Human Factor Reporting and Notification Requirements .................... 113 7.1.3 Coexistent
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