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Page 1 of 62 NOTICE INVITING REQUEST for PROPOSAL (RFP) Government of Odisha Housing & Urban Development Department Adv. No: 21896 Date: 27.11.2019 NOTICE INVITING REQUEST FOR PROPOSAL (RFP) Sealed Proposal are invited for Digital Door & Street Numbering in 112 ULBs of Odisha” in conformity with the Terms & Conditions of the Detailed RFP in single bid two part bidding system (Part-I: General & Technical Proposal and Part-II: Financial Proposal) from intending bidders fulfilling the terms of eligibility laid down in the RFP document. Please refer to Website: urbanodisha.gov.in for complete details and downloading the Document. The RFP document shall be available from 27.11.2019, onwards with last date of submission being 07.01.2020 at 3.30 PM. Director Municipal Administration Memo No. / Dt. Copy forwarded to Director, Department of Information & Public Relations to release in English and Odia dailies under intimation to Department. The cost of the publication will be borne by H&UD Department Director Municipal Administration Page 1 of 62 RFP No.: Date: 26 /11 / 2019 Request for Proposal for Design, Customization, Implementation and Operation & Maintenance of Digital Door Number System in 112 ULBS of ODISHA Housing & Urban Development Department, Bhubaneswar Page 2 of 62 DISCLAIMER The information contained in this Request for Proposal document ("RFP") or any other information subsequently provided to Applicants, whether verbally or in documentary or any other form by or on behalf of the Client or any of its employees or advisers, is provided to the Applicantson the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided. This RFP is not an agreement and is neither an offer nor invitation by the Client to the prospective Applicants or any other person. The purpose of this RFP is to provide prospective Applicants with information that may be useful to themin the formulation of their Proposals pursuant to the RFP. This RFP includes statements, which reflect various assumptions and assessments arrived at by the Client in relation to the Services. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require. This RFP may not be appropriate for all persons, and it is not possible for the Client, its employees or advisers to consider the objectives, technical expertise and particular needsof each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP may not be complete, accurate, adequateor correct. Each Applicant should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriate sources. Information provided in this RFP to the Applicants is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The Client accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein. The Client, its employees and advisers make no representation or warranty and shall have no liability to any person including any Applicant under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense, which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this selection process. Page 3 of 62 The Client also accepts no liability of any nature whether resulting from negligence or otherwise however caused or arising from reliance of any Applicant upon the statements contained in this RFP. The Client may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP. The issue of this RFP does not imply that the Client is bound to select an Applicant or to appoint the selected Agency, as the case maybe, to provide the Services and the Client reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever. The Applicant shall bear all its costs associated with or relating to the preparation and submission of its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by the Client or any other costs incurred in connection with or relating to its Proposal. All such costs and expenses will remain with the Applicant and the Client shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Applicant in preparation or submission of the Proposal, regardless of the conduct or outcome of the selection process. Page 4 of 62 PART-A: INSTRUCTION TO APPLICANTS SECTION-1: DEFINITIONS 1.1 “Agency” means the successful Applicant selected by the Client in accordance with this RFP to enter into the Contract to provide the Services. 1.2 “Applicable Law” means the laws and any other instruments having the force of law in India, as they may be issued and in force from time to time. 1.3 “Applicant” means any person/firm/company that submits a Proposal pursuant to this RFP. 1.4 “Clause” means a clause of the ITA. 1.5 “Client” means Director Municipal Administrator (DMA), the implementing authority that will sign the Contract for the Services with the selected Agency. 1.6 “Companies Act” means the (Indian) Companies Act, 1956 or the (Indian) Companies Act, 2013, to the extent applicable. 1.7 “Contract” means the legally binding written agreement to be executed between the Client and the selected Agency. A draft of the Contract has been set out and includes all the documents listed in the draft Contract. 1.8 “Data Sheet” means the data sheet set out in Section 6 of Part A with specific details and information to supplement (and not override) the general provisions set out in Part A of the ITA. 1.9 “Day” means a calendar day. 1.10 “Eligibility Criteria” means, collectively, the financial eligibility criteria and the technical eligibility criteria and the other eligibility criteria specified in Clauses 2.13, 2.14 and 2.15, which an Applicant is required to satisfy to be qualified as an eligible Applicant for award of the Contract. 1.11 “EMD” shall have the meaning ascribed to it in Clause 3.10. 1.12 “Financial Proposal” means the financial proposal of the Applicant comprising the documents set out in Clause 3.9.2. 1.13 “GoO” means the Government of Odisha. 1.14 “GoI” means the Government of India. 1.15 “ITA” mean the Instructions to Applicant set out in Part-A of the RFP that provides the Applicants with all the information needed to prepare their Proposals. Page 5 of 62 1.16 “Performance Security” shall have the meaning ascribed to it in Clause 4.3. 1.17 “Proposal” means the submissions made by an Applicant pursuant to the RFP, which will include the Qualification Documents, Technical Proposal and the Financial Proposal. 1.18 “Proposal Due Date” means the last date for submission of the Proposals, as specified in the Data Sheet. 1.19 “RFP” means this, request for proposal dated along with its schedules, annexures and appendices and includes any subsequent amendment issued by the Client. 1.20 “Services” means the work to be performed by the Agency pursuant to the Contract, as described in greater detail in the TOR at Part - F. 1.21 “Technical Proposal” means the technical proposal of the Applicant comprising the documents set out in Clause 3.9. Page 6 of 62 SECTION-2: INTRODUCTION 2.1 Introduction Director Municipal Administration (DMA) is the Administrative head all the Urban Local Bodies (ULB) of Odisha. There are 114 ULBs in Odisha, and present Scope of Work covers 112 ULBs (except Bhubaneswar and Berhampur), the details regarding Population and area of the ULBs is given at para X of Term of Reference. 2.2 Objective DMA intends to introduce a Digital Door Numbering Solution for all the dwellings in the jurisdiction of 112 ULBS of Odisha based on a Geo-spatial solution, depicting an Alpha Numeric Smart Address code for each property/establishment in respective ULBs with the information of main road, sub road/lane, Landmarks building and the floor. This will ensure the benefits of providing navigation details and address location services to the dwellings/properties within the jurisdiction of respective ULBs and also help see spatial depiction of information related to electricity, water connection, property tax and fee collection management. For this purpose DMA intends to select an agency for the “Design, Customization, Implementation and Operation & Maintenance of Digital Door Number System in 112 ULBs of Odisha” (the Project) through a competitive bidding process as defined in the Data Sheet. 2.3 Scope of Services Please refer PART-F for detailed Term of Reference. 2.4 Minimum Eligibility Criteria 2.4.1 The applicant should be a company incorporated under The Companies Act, 1956 or The Companies Act, 2013 or a partnership firm or a limited liability partnership registered under the LLP Act, 2008 or a proprietorship. (Copy of registration certificate to be furnished) The applicants may also bid by way of consortium/joint Venture. However, the total number of members in a consortium/joint Venture shall be limited to 2 (two).
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