Agenda Item: 10

Meeting of: Cabinet

Date of Meeting: Monday, 07 September 2020

Relevant Scrutiny Corporate Performance and Resources Committee:

Local Democracy and Boundary Commission for - Report Title: Review of the Electoral Arrangements of the County Borough of the

To inform Members and consider the Local Democracy and Boundary Purpose of Report: Commission for Wales' electoral arrangement proposals for the Council

Report Owner: Cabinet Member for Legal, Regulatory and Planning Services

Responsible Officer: Debbie Marles, Electoral Registration Officer

Group Leaders (invited to a presentation by the Commission on 24 February 2020) Elected Member and Officer Consultation: Managing Director Electoral Registration Manager

Policy Framework: This is a matter for recommendation by Cabinet to Council

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Agenda Item: 10

Executive Summary:

• The Local Democracy and Boundary Commission for Wales ('the Commission') has a duty under s29 of the Local Government (Democracy) (Wales) Act 2013 to review the electoral arrangements for each principal area at least once every ten years. • The Commission commenced its Review of the Vale of Glamorgan Council ('the Council') on 8 May 2019, and the Council provided comments on the Commission's proposals as part of Stage 1 of the Review by 30 July 2019. • As part of Stage 2 of the Review, the Commission has published the Draft Proposals Report attached as a link to this Report and is seeking views on the proposed electoral arrangements detailed in the same by 20 October 2020. • This report outlines the Commission's draft proposals for consideration as set out below in paragraph 2.4 and recommends further proposals for submission to the Commission as detailed in paragraphs 2.7 and 2.8.

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Recommendations 1. That Cabinet recommends to Council that the Local Democracy and Boundary Commission's proposals for the Vale of Glamorgan Council's electoral arrangements (as detailed in its February 2020 Draft Proposals Report) be accepted save for the proposals relating to the Cornerswell and Llandough electoral wards which it is recommended continue to be two separate electoral wards for the reasons detailed in paragraph 2.7 of this report. 2. That in advance of the Council meeting on 21 September 2020 the Electoral Registration Officer's recommendations for the names of the proposed electoral wards as detailed in paragraph 2.8 of this report be circulated to Members for their comments, subject to any amendments made by Cabinet. 3. That this report, together with Cabinet's comments in respect of recommendation 2 above, be referred to Council for consideration on 21 September 2020. 4. That the urgent decision procedure (paragraph 14.14 2(ii) of the Council's Constitution refers) apply to this report.

Reasons for Recommendations 1. To provide a response to the Commission's proposals. 2. To seek Cabinet's comments in advance of Council. 3 and 4 To meet the deadline set by the Commission of 20 October 2020.

1. Background 1.1 The Local Democracy and Boundary Commission for Wales ('the Commission') is conducting a review of the electoral arrangements of the Vale of Glamorgan Council ('the Council') in line with its duty to conduct a review of all 22 of Wales' Principal Council's every 10 years. 1.2 Section 29 of the Local Government (Democracy) (Wales) Act 2013 defines electoral arrangements as:

The number of members of the council for the principal area;

The number, type and boundaries of the electoral wards into which the principal area is for the time being divided for the purpose for the election of members;

The number of members to be elected for any electoral ward in the principal area; and

The name of any electoral ward (if a new ward is created).

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1.3 The Commission's Electoral Reviews: Policy and Practice 2016 document (Appendix A) sets out the statutory requirements and relevant considerations adopted by the Commission when conducting a review of electoral arrangements of a principal area.

1.4 As part of the Commission's initial Consultation Stage / Stage 1 (which commenced on 8 May 2019) the Council considered in July 2019 the Commission's Policy and Practice 2016 documentation and its Council Size Policy and submitted proposals to the Commission namely:

Based on 'current and forecast data plus percentage variances based on a membership of 51 members in accordance with the Commission's Council Size Policy; it is proposed that the existing number of Councillors for each of the existing wards for the Vale of Glamorgan Council remains unchanged save for the ward which increases from 2 to 3 Councillors, ward from 2 to 3 Councillors, St Athan from 1 to 2 Councillors and St Augustine's from 2 to 3 Councillors.

'With regard to St Brides Major ward the current ratio of Councillor to electorate is 1:2539; the 5 year population forecast reduces to 1:2377 or 1:2434 having regard to 16 and 17 year olds. Consideration has been given to changing the ward boundaries so that polling district WD0 forms part of the Llantwit Major ward however this has been discounted given the impact on effective and convenient local government including the patterns of settlements and local ties.

'With regard to the Wenvoe ward the current ratio of Councillor to electorate is 1:2650. The 5-year population forecast increases in the Wenvoe ward to 1:2941 or 1:3007 having regard to 16 and 17 year olds. Consideration has been given to changing the ward boundary so that polling districts PC0 (St Nicholas) and PD0 (Bonvilston) formed part of Peterston-Super-Ely ward however the impact would be as follows:

'Wenvoe - without PC0 and PD0 Member to electorate ratio Current - 1:1957 Forecast - 1:1931 Forecast inc 16/17 year olds - 1:1968

'Peterston-Super-Ely Peterston-Super-Ely - with no change to boundaries Members to electorate ratio Current - 1:1840 Forecast - 1:1804 Forecast inc 16/17 year olds - 1:863

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'Peterston-Super-Ely - including PC0 and PD0 from Wenvoe Member to electorate ratio Current - 1:2533 Forecast - 1:2814 Forecast including 16/17 year olds - 1:2902

'By changing the ward boundary this would move the under representation from one ward to another and therefore it is proposed that no change is made to the Wenvoe ward.

'On the issue of four member wards it is proposed that the Dinas Powys and Llantwit Major wards remain unchanged having regard to the impact of the 5 year population forecast, the local support for the existing arrangements from Councillors and no concerns having been raised with the Electoral Registration Officer by the electorate'.

2. Key Issues for Consideration 2.1 The Commission propose to achieve a significant improvement in the level of electoral parity across the Council, and following the initial consultation stage the Commission now proposes a Council of 53 Members (rather than the original proposal of 51 Members) but maintaining the proposed county average of 1,809 electors per Member with 23 electoral wards.

2.2 The largest under-representation (in terms of electoral variance) within the proposals is Plymouth (23% above the proposed county average). At present the greatest under-representation is in Rhoose (50% above the proposed county average). The largest over-representation (in terms of electoral variance) within the proposals is St Athan (26% below the proposed county average). At present the greatest over-representation is in Llandough (27% below the proposed county average). The Commission is proposing 19 multi-member wards consisting of; ten two-member electoral wards; seven three-member electoral wards; and, two four-member electoral wards. The Commission has proposed to retain 10 electoral wards; and the Commission proposes to have 1 electoral ward (Cornerswell and Llandough) which combines a part of a warded , along with its neighbouring community.

2.3 The Commission's Draft Proposals Report is attached as a link below with pages 3 & 4 containing maps illustrating the existing and proposed variants in electoral representation having regard to the proposed county average of 1,809 electors per Member; with a summary of the factors taken into consideration by the Commission when producing its Draft Proposals Report.

https://ldbc.gov.wales/sites/ldbc/files/review/VOG%20DPR%20Final%20English. pdf

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2.4 The Draft Proposals Report provides: 2.4.1 The existing electoral arrangements and name of the following electoral wards be retained:

Buttrills Court Cowbridge Dyfan Gibbonsdown Plymouth Stanwell Sully

2.4.2 St Augustine's -

In line with the Council's proposal at Stage 1, the Commission proposes (at pages 9 & 10 of its Draft Proposals Report) an increase from 2 to 3 members for the ward of 5,104 electors (6,066 projected) which results in a level of representation that is 6% below the proposed county average. This proposal also has the support of Town Council.

The Commission has given the proposed electoral ward the single name of St Augustine's; and the Welsh Language Commissioner agrees with the proposed name.

2.4.3 Cornerswell and Llandough

Consistent with the Council's proposals at Stage 1 regarding the number of Members, the Commission proposes (at pages 11 & 12 of its Draft Proposals Report) no increase in the overall number of Members which will continue to be 3, however in order to achieve greater electoral parity and a level of representation that is 1% above the proposed county average the Commission propose that the Cornerswell electoral ward and Llandough electoral ward are combined to form an electoral ward of 5,455 electors (6,090 projected) represented by 3 Members.

Given that Llandough is a distinctively separate community to Penarth, with no community ties and a distinctive boundary, it is recommended that the existing arrangements of two separate electoral wards continues.

The Commission has given the proposed electoral ward the name of Cornerswell and Llandough and the Welsh Language name of Cornerswell a Llandoche. The Welsh Language Commissioner agrees with the English recommended name, but with the Welsh name being Cornerswell a Llandochau. The Welsh Language Commission notes, although Llandoche is the Welsh form recommended in the

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standard reference book, Gazetteer of Welsh Place-names (University of Wales Press, 1967), Llandochau has become a well-established form.

2.4.4 Dinas Powys

Contrary to the Council's proposal at Stage 1, the Commission proposes (at pages 13 & 14 of its Draft Proposals Report) a reduction in the number of Members from 4 to 3. This will result in a level of representation that is 12% above the proposed county average based on the existing 6,086 electors (which is projected to increase to 7,355).

The Commission has given the proposed electoral ward the single name of Dinas Powys and the Welsh Language Commissioner agrees with the proposed name.

2.4.5 Baruc

In line with the Council's proposal at Stage 1, the Commission proposes (at pages 15 & 16 of its Draft Proposals Report) an increase from 2 to 3 Members for the ward of 5,589 electors (6,680 projected) which results in a level of representation that is 3% above the proposed county average.

The Commission has given the proposed electoral ward the single name of Baruc; and the Welsh Language Commissioner agrees with the proposed name.

2.4.6

Based on the Commission's original proposal to limit the increase in membership of the Council to 51 members it was originally recommended as part of the Stage 1 process by Council, that the number of Members for the Cadoc ward continue with 3 Members. The Commission proposes (at pages 18 - 20 of its Draft Proposals Report) an increase from 3 to 4 Members for the ward of 7,000 electors (7,825 projected) which results in a level of representation that is 3% below the proposed county average.

The Commission has given the proposed electoral ward the Welsh name of Cadog and the English name of Cadoc. The Welsh Language Commissioner recommended the single name of Cadog, noting that if the difference between the Welsh form and the English form consists of only one or two letters, the use of a single form is recommended, with preference being given to the Welsh form. The Welsh spelling with a 'g' is seen in Llangatwg (Cadoxton - Juxta - Neath) and in Tregatwg (Cadoxton), it being noted that Catwg is a regularly used form in South East Wales for the name Cadog.

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2.4.7 Llandow

The existing electoral ward is composed of the Communities of Colwinston, Ewenny, Llandow and Llangan, with 2,252 electors (2,211 projected) represented by one Member which is 25% above the proposed county average. The Commission proposes (at pages 22 - 26 of its Draft Proposals Report) that the Communities of Colwinston, Llandow and Llangan combine to form an electoral ward of 1,649 electors (1,615 projected) represented by 1 Member which results in a level of representation that is 9% below the proposed county average.

Whereas the Council's proposal at Stage 1 of the Review was for no change to the existing Llandow / Ewenny ward, the Commission are of the view that their proposed arrangement best addresses the existing levels of electoral variance whilst maintaining community ties. The Commission considers that the proposed electoral ward has a common identity and combining the areas as proposed would provide for an effective electoral ward, which would build on the established community, communication and social links within the area.

The Commission has given the proposed ward the Welsh Language name of Llandŵ, and the English language name of Llandow; the Welsh Language Commissioner agrees with the proposed name.

2.4.8 Llantwit Major

The existing electoral ward is composed of the Town of Llantwit Major and the Communities of Llanmaes and St Donats, with 7,665 electors (9,415 projected) represented by 4 Members which is 6% above the proposed county average. The Commission proposes (at pages 22 - 26 of its Draft Proposals Report) that the Town of Llantwit Major and the Community of Llanmaes form an electoral ward of 7,432 electors (9,179 projected) represented by 4 Members which results in a level of representation that is 3% above the proposed county average.

Whereas the Council's proposal at Stage 1 of the Review was for no change to the existing Llantwit Major ward, it is noted that the Commission are of the view that their proposed arrangement best addresses the existing levels of electoral variance whilst maintaining community ties. The Commission considers that the proposed electoral ward has a common identity and combining the areas as proposed would provide for an effective electoral ward, which would build on the established community, communication and social links within the area.

The Commission has given the proposed ward the Welsh language name of Llanilltud Fawr and the English language name of Llantwit Major; and the Welsh Language Commissioner agrees with the proposed name.

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2.4.9 St Bride's Major

The existing electoral ward is composed of the Communities of St Bride's Major and Wick, with 2,539 electors (2,377 projected) represented by 1 Member which is 40% above the proposed county average. The Commission proposes (at pages 22 - 26 of its Draft Proposals Report) that the Communities of Ewenny, St Bride's Major, St Donats and Wick combine to form an electoral ward of 3,375 electors (3,209 projected) represented by 2 Members, resulting in a level of representation that is 7% below the proposed county average.

Whereas the Council's proposal at Stage 1 of the Review was for no change to the existing St Bride's Major electoral ward, the Commission are of the view that their proposed arrangement best addresses the existing levels of electoral variance whilst maintaining community ties. The Commission considers that the proposed electoral ward has a common identity and combining the areas as proposed would provide for an effective electoral ward, which would build on the established community, communication and social links within the area.

The Commission has given the proposed ward the Welsh language name of Saint- y-brid, and the English language name of St Bride's Major. The Welsh Language Commissioner recommended the English language name of St Brides Major and the Welsh language name of Saint-y-brid, the Welsh language commissioner notes the current convention is to omit a full stop at the end of a contraction which includes the final letter of the word (Saint>St) and omit the possessive apostrophe, and therefore there being no need for the apostrophe in the English form. These are the forms recommended in the standard reference book, a Gazetteer of Welsh Place-names (University of Wales Press, 1967).

2.4.10 St Athan

In line with the Council's proposal at Stage 1 the Commission proposes (at pages 27 & 28 of its Draft Proposals Report) an increase from 1 to 2 Members for the Ward of 2,659 electors (4,124 projected) which results in a level of representation that is 26% below the proposed county average.

The Commission has given the proposed electoral ward the Welsh language name of Sain Tathan and the English language name of St Athan; the Welsh Language Commissioner agrees with the proposed name.

2.4.11 Rhoose

Partly in line with the Council's proposal at Stage 1 of the Review, the Commission proposes (at pages 30 - 35 of its Draft Proposals Report) an increase in the number of Members from 2 to 3 with the Community of removed from the Rhoose electoral ward. This will result in an electoral ward of 5,508 electors (5,880 projected) resulting in a level of representation that is 2% above the proposed county average.

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The Commission has given the proposed electoral ward the Welsh language name of Y Rhws and the English language name of Rhoose; the Welsh Language Commissioner agrees with the proposed name.

2.4.12 St Nicholas and Llancarfan

The Commission proposes (at pages 30 - 32 of its Draft Proposals Report) that the Communities of Llancarfan, St Georges-super-Ely, St Nicholas and Bonvilston combine to form a new electoral ward with 1,621 electors (1,880 projected) represented by 1 Member, resulting in a level representation that is 10% below the proposed county average.

The Commission has given the proposed electoral ward the Welsh language name of Sain Nicolas a Thresimwn and the English language name of St Nicholas and Llancarfan. The Welsh Language Commissioner agrees but notes that Llancarfan in the English name does not correspond to Thresimwn in the Welsh name. As an alternative the Commission have indicated that Llancarfan could be used instead of Thresimwn or use Bonvilston (which is the English form of Thresimwn) instead of Llancarfan in the English name. The Electoral Registration Officer's recommendation is to propose the English language name of the proposed electoral ward becomes St Nicholas and Llancarfan and the Welsh language name Sain Nicolas a Llancarfan.

2.4.13 Peterston Super Ely

The Commission proposes the Communities of Pendoylan, Peterston- Super-Ely and Welsh St Donats combine to form a new electoral ward with 1,515 electors (1,491 projected) represented by 1 Member, resulting in a level of representation that is 16% below the proposed county average. This proposal links with paragraph 2.4.12 above and sees the Community of St Georges-super- Ely combined in the proposed new electoral ward of St Nicholas and Llancarfan.

The Commission has given the proposed electoral ward the Welsh language name of Llanbedr-y-fro and the English language name of Peterston-Super-Ely; the Welsh Language Commissioner agrees with the proposed name.

2.4.14 Wenvoe

The Commission proposes the Community of Wenvoe forms an electoral ward of 1,957 electors (1,930 projected) represented by 1 Member, resulting in a level of representation that is 8% above the proposed county average. This proposal links in with paragraph 2.4.12 above and sees the Community of St Nicholas and Bonvilston combined in the proposed new electoral ward of St Nicholas and Llancarfan.

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The Commission has given the proposed electoral ward the Welsh language name of Gwenfô and the English language name of Wenvoe; the Welsh Language Commissioner agrees with the proposed name.

2.5 Appendix 2 and 3 of the Commission's Draft Proposal Report provides a draft overview of the Council's existing and proposed Membership by Wards, Electorate in 2019, 2019 ratio, percentage variance from county average, projected electorates in 2024, 2024 ratio, percentage variance from county average and population eligible to vote.

2.6 In summary the proposed electoral arrangements would achieve the following electoral representation arrangements for the Council:

* Electoral variance ranges from 26% below the proposed county average (St Athan) to 23% above the proposed county average (Plymouth) of 1,809 electors per councillor.

* One of the electoral wards (St Athan) has levels of representation marginally more than 25% above or below the proposed county average of 1,809 electors per councillor.

* Ten electoral wards have levels of representation between 10% and 25% above or below the proposed county average of 1,809 electors per councillor.

* Twelve electoral wards have levels of representation less than 10% above or below the proposed county average of 1,809 electors per councillor.

2.7 Having regard to the Commission's objective to secure electoral parity maintaining community ties where possible and using community wards as the building blocks for electoral wards, any alternative arrangements / options would need to be a combination of the community wards with acceptable electoral variance (preferably within 10% but certainly within 25%), having regard to community ties and transport links. Taking this into account, it is considered that the proposed electoral arrangements are reasonable and that they be accepted save for the proposal relating to Cornerswell and Llandough electoral wards, it being recommended that the existing arrangements of two separate electoral wards continues given that Llandough is a distinctively separate community to Penarth with no community ties and a distinctive boundary.

2.8 Set out below for ease of reference is a summary of the proposed electoral ward names as recommended by the Commission in English and Welsh, the current Welsh names in use and the Electoral Registration Officer's recommendation in respect of the Welsh language name. The Electoral Registration Officer supports the English names proposed by the Commission:

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Proposed English Proposed Welsh Current Welsh ERO's name by the name by the name in use recommendation for Commission Commission Welsh names

Baruc Baruc Baruc Baruc Buttrills Buttrills Buttrills Cadoc Cadog Cadog Cadog (Welsh Language Commissioner recommended use of Cadog) Castleland Castleland Castleland Cornerswell and Cornerswell a * Cornerswell Cornerswell a Llandough Llandoche * Llandochau Llandochau (noted that Fach Llandochau is a This is to be well-established considered in the form) context of the comments at paragraph 2.7 and Recommendation 1 of this report. It being recommended that the electoral ward of Cornerswell and the electoral ward of Llandough continue with the recommended Welsh name for Llandough being Llandochau. Court Y Llys Y Llys Cowbridge Bontfaen Bontfaen Dinas Powys Dinas Powys Dinas Powys Dinas Powys Dyfan Dyfan Dyfan Gibbonsdown Gibbonsdown Gibbonsdown Illtyd Illtyd Illtyd Llandow Llandŵ Llandŵ Llandŵ Llantwit Major Llanilltud Fawr Llanilltud Fawr Llanilltud Fawr Peterston-Super- Llanbedr-y-fro Llanbedr-y-fro Llanbedr-y-fro Ely Plymouth Plymouth Plymouth Rhoose Y Rhws Y Rhws Y Rhws St Athan Sain Tathan Sain Tathan Sain Tathan St Augustine's St Augustine's Sant Awstin St Augustine's

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(as agreed by the Welsh Language Commissioner) St Bride's Major Saint-y-brid Saint-y-brid Saint-y-brid St Nicholas and Sain Nicolas a * Sain Nicolas Sain Nicolas a Llancarfan Thresimwn * (it * Llancarfan Llancarfan is noted that Thresimwn is the Welsh translation for Bonvilston. Another option is for Thresimwn is to be used in the Welsh name and Bonvilston in the English name, or Llancarfan to be used in the Welsh name) Stanwell Stanwell Stanwell Sully Sili Sili Wenvoe Gwenfô Gwenfô Gwenfô

3. How do proposals evidence the Five Ways of Working and contribute to our Well-being Objectives? 3.1 The review of electoral arrangements safeguards the long-term needs of local residents to ensure an effective and convenient local government and electoral equality.

3.2 As part of the electoral review the Council has had regard to the forecast population changes to prevent electoral wards, with considerable plans for development, being under represented.

3.3 The Council will be submitting a proposal to the Commission in line with effective collaboration between bodies.

3.4 The Commission are undertaking the Review but the Council has supported the Commission in ensuring the relevant notices are published and facilitating presentations to encourage engagement with stakeholders.

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4. Resources and Legal Considerations Financial

4.1 An increase in the number of councillors for the Vale of Glamorgan Council will result in an additional £13,868 per councillor. Associated funding will be the subject of a cost pressure bid by Democratic Services during 2021/22 in readiness for May 2022 when the Commission's proposals (subject to an Order by Welsh Government) will take effect.

Employment

4.2 There are no direct implications arising from this report.

Legal (Including Equalities)

4.3 The statutory requirements relating to an electoral arrangement review are set out in the Local Government (Democracy) (Wales) Act 2013, with the key statutory provisions detailed in the body of this report. The statutory timetable for the Review is as follows:-

Stage 1 - Official Start

12 Week Initial Consultation Period - 08 May 2019 to 30 July 2019.

Stage 2 - Draft Proposals Commission develops and then publishes draft proposals, for a 12 Week Consultation Period - February 2020.

Due to the Covid-19 Pandemic the Stage 2 consultation has been extended with the consultation re-opening on 1 September 2020 and closing on 20 October 2020.

Stage 3 - Final Proposals

Commission formulates a final proposals report and submits it to Welsh Government - Winter 2020.

Stage 4 - Welsh Government Consideration

After 6 weeks Welsh Government may make an Order, if deemed appropriate, with or without modification.

Stage 5 - Into Force

Order comes into force for May 2022 local government election.

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5. Background Papers As set out in the Appendix and linked document.

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