Campbell Union High School District
October 9, 2014
TO: Board of Trustees
FROM: Michael Posey, Director of Student Services, Assessment and Accountability
SUBJECT: Expulsions
FOR: [ ] Public Hearing [ ] Recognition/Presentation [ ] Report [ ] Discussion [ ] Communication [ ] Information/First Reading [X] Consent [ ] Board Action
I. Support Information
The Board agrees with the hearing committee’s findings and recommendations in their entirety and without change. Should the Board wish to discuss or modify the recommendation, the individual Expulsion will be pulled from the Consent Agenda and discussed and acted upon separately.
1) 8.0469 . 48915(c)(2) . 48915(a)(1)(B) . 48915(a)(1)(D) . 48900(a)(1) . 48900(b) . 48900(e) . 48900(k) . 48900.4
2) 7.0470 . 48900(a)(1) . 48900(a)(2) . 48900(k) . 48900(r . 48900.4
II. Recommendation
It is the recommendation of the Superintendent that the Board of Trustees accept the findings and recommendations of the hearing committee which means they both approve and adopt those findings and recommendations in their entirety and without exception.
CAMPBELL UNION HIGH SCHOOL DISTRICT BOARD OF TRUSTEES Minutes September 18, 2014
1. OPEN SESSION
1A. Call to Order **Action
The regular meeting of the Board of Trustees of the Campbell Union High School District was called to order at 4:30 PM in the Board Room of the district office by M. Dean, Board President.
1B. Roll Call **Information
Board Members: Matthew Dean, President Linda Goytia, Clerk Wendy Dillingham-Plew, Member Kalen Gallagher, Member Pamela Parker, Member Matthew Kersman, Student Board Member Hannah Zawacki, Student Board Member Administration: Patrick Gaffney, Superintendent Tanya Krause, Deputy Superintendent Human Resources Ron Wheelehan, Asst. Superintendent Business Mary Streshly, Asst. Superintendent Educational Services Lena Bundtzen, Executive Director Special Education Michael Posey, Director Student Services Jivan Dhaliwal, Director Curriculum & Instruction Greg Torr, Director Business Services Rick Alva, Director Instructional Technology Abra Evanoff, Principal Westmont High School Gaylene Hinkle, Administrative Assistant Santiago Gomes, CHSTA President Christina Hill, CHSTA Representative
1C. Adopt Closed Session Agenda **Action
It was moved by L. Goytia to approve the closed session agenda, seconded by W. Dillingham-Plew. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker.) The motion passed unanimously.
1D. Identify Closed Session Items **Information
M. Dean identified items to be covered in Closed Session.
1E. Adjourn to Closed Session **Action
The Board adjourned into Closed Session at 4:31 PM and discussed the items listed below.
2. CLOSED SESSION **Information
2A. Negotiations – CHSTA/CSEA/SEIU/CCMC (District Negotiators: P. Gaffney, T. Krause, and R. Wheelehan) (Govt. Code §3549.1, §54957.6) 2B. Superintendent’s 2014-15 Work Plan (Govt. §54954.5) 2C. Expulsions (See Item 7A) (District Representative: M. Posey) (Ed. Code §48918) * Exhibits Minutes: 9/18/14 ** Reports 7-C-1 2D. New Non Public School Placements (See Item 7D) (District Representative: L. Bundtzen) 2E. Conference with Legal Counsel--Existing Litigation (Pursuant to Govt. Code paragraph (1) of subdivision (d) of §54956.9: OCR Case Number 09-14-1449)
3. RECONVENE OPEN SESSION
3A. Adjourn Closed Session and Reconvene Open Session **Information
The Board adjourned Closed Session and reconvened to Open Session at 5:42 PM.
3B. Pledge of Allegiance and Silent Meditation **Presentation
M. Dean led the flag salute, followed with a moment of silent meditation.
3C. Report Action Taken in Closed Session **Information
The Board adjourned into closed session at 4:31 PM at which time they discussed the items listed in Section 2. M. Dean reported no action was taken in Closed Session.
3D. Adoption of Agenda **Action
It was moved by L. Goytia to approve the agenda as presented, seconded by K. Gallagher. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker. Preferential Ayes: M. Kersman and H. Zawacki.) Motion passed unanimously.
4. STUDENT BOARD MEMBERS **Information
M. Kersman and H. Zawacki provided a summary of the activities for the Campbell Union High School District high schools.
5. PRESENTATIONS/RECOGNITION
5A. CUHSD Technology Update **Presentation
Instructional Technology Director Rick Alva and Network Administrator John Keating provided the Board with an overview of the District’s current technology uses and resources. Primary applications used in the district are Aeries, School Loop, School Messenger, GradeCam, turnitin, DataDirector and Google Apps. The district students utilize many instructional digital resources including Naviance, Plato Learning, Houghton Mifflin Harcourt, PearsonSuccessNet, SuccessNet Plus, FG Fitness Gram, Walch, Bedford, Freeman & Worth and National Geographic Learning/Cengage Learning. Every classroom has a computer, projector, AppleTV and iPad. Students have access to iPads and Chromebooks. Students who are college and career ready must have access to and utilize technology and digital media. Educators need integration training to assist students meet the demands of Common Core. The 2014-15 Goals include acquiring more Chromebook carts, preparing for the digital State assessments, increasing professional development offerings and migrating fully to Google Apps for Education.
5B. Westmont Agriculture Program *Presentation
Westmont Agriculture teacher David Duarte and four of the FFA Officers shared a presentation showing their participation in the local fairs, their agriculture projects, classroom instruction and leadership activities. * Exhibits Minutes: 9/18/14 ** Reports 7-C-2
6. PUBLIC COMMENTS (NON AGENDA ITEMS) **Information
There were no general Public Comments at this time.
(Item 8E was heard at this time.)
7. CONSENT ITEMS *Action
Items listed as consent (Section 7) are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of consent items prior to the Board vote unless a member of the Board, staff or the public requests specific items be discussed and/or removed from the consent agenda. It is understood that the administration recommends approval on all consent items. Each consent item approved by the Board of Trustees shall be deemed to have been considered in full and adopted as recommended. K. Gallagher motioned to approve the Consent Agenda as presented and pull 7P, W. Dillingham-Plew seconded the motion and requested to pull Item 7I. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker.) The motion passed unanimously.
7A. Expulsions
The Board thoughtfully reviewed the expulsion case during Closed Session. The Board approved by consent the Hearing Panel’s findings and recommendations in their entirety and without change in the following expulsion:
1. In Expulsion Case 6.0468 it was the recommendation of the hearing panel to expel the student for the remainder of the Fall semester of the 2014-15 school year plus one more semester based on the findings for Education Code § 48915(a)(1)(B), 48900(b), 48900(h) and 48900(k). The panel further recommended the enforcement of the expulsion be suspended, and the student be placed at the community day school on a rehabilitation plan.
7B. 2014-2015 Contracted Services
These annual contracts for services that cannot be met in district or county-operated programs were approved by the Board by consent: . Peggy Barker with Assistive Technology Consulting ($6,250) . Maxim for Contracted Nurse Services ($35,100) . Stars High School for Mental Health Services ($178,200)
7C. 2014-2015 Master Contracts: Non Public Schools
These annual contracts for services that cannot be met in district or county operated programs were approved by the Board by consent: . Spectrum Center, San Jose . Palo Alto Prep, Mt. View
7D. 2014-2015 Non-Public School Placements
These annual contracts for services that cannot be met in district or county operated programs were approved by the Board by consent: . Spectrum Center, San Jose (1 student) (Renewal) ($85,500) . Esther B. Clark, Palo Alto (1 student) (Inherited partner district) ($87,200) . Palo Alto Prep, Mt. View, 1 student) (Renewal) ($44,460) . Beacon School, San Jose (2 students) (New) ($59,280 each) * Exhibits Minutes: 9/18/14 ** Reports 7-C-3
7E. 2014-2015 MOU with San Jose Unified School District Transportation to CA School for the Deaf ($15,930)
The Board approved by consent an MOU with San Jose Unified School District to transport a CUHSD student to the California School for the Deaf.
7F. Overnight Field Trips
The following overnight field trips were approved by the Board by consent: . Prospect High School AVID to Chico, Sacramento and Davis, CA . Westmont High School Thespian Troupe to Ontario, CA . Westmont High School Key Club to La Honda, CA . Westmont High School FFA to Nashville, TN and Louisville, KY . Branham High School Field Hockey to Mountain View, CA
7G. Minutes: July 17, 2014 (Regular Meeting)
The Board approved the regular meeting minutes for the July 17, 2014 meeting by consent.
7H. Minutes: August 21, 2014 (Regular Meeting)
The Board approved the regular meeting minutes for the August 21, 2014 meeting by consent.
7I. Gifts/Grants
W. Dillingham-Plew pulled this item for discussion. She asked if the donation for additional counseling services at Branham was equitable to the services offered to students throughout the district. G. Torr stated that the district contracts with Almaden Valley Counseling and EMQ for all the schools and if any one school finds they need additional support or have a specific need throughout the year it has been supplemented by the parent groups. K. Gallagher said that he noted donations are not equal among the schools in the district and believes a community foundation could address that. W. Dillingham-Plew motioned to accept the gifts listed on behalf of the schools of the Campbell Union High School District, seconded by L. Goytia. The motion passed unanimously. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker. Preferential Ayes: H. Zawacki and M. Kersman.) . $3,500 from Branham Home and School Club for counseling services . 52 student desk/chairs and 11 teacher chairs from Bethany University to Branham High School ($13,500 value) . $15,000 from Xilinx Educational Ecosystem to Leigh High School for STEAM education efforts . $17,500 from Xilinx Educational Ecosystem for Leigh High School Project Lead the Way . $15,000 from Xilinx Educational Ecosystem for Braham High School for STEAM education efforts . $17,500 from Xilinx Educational Ecosystem for Branham High School Project Lead the Way
7J. Declare Items Obsolete
The Board declared the following equipment and materials obsolete by consent: Westmont High School . Fax Machine – Brother 4100e . HP Deskjet Printer – Deskjet 840C . American History a Survey 11th Edition (29) . American History a Survey 12th Edition (40) Del Mar High School . French 1 Textbooks (120) * Exhibits Minutes: 9/18/14 ** Reports 7-C-4 . French 2 Textbooks (120) . French 3 Textbooks (75)
7K. Approval to Dispose of Surplus Items
The Board approved the obsoleting and surplusing of the listed Westmont High School items by consent. . 100 CPU Monitors (Dell Optiplex GX620), Keyboards & Mice
7L. 2014-15 Applications from Various Parent Organizations and Booster Clubs
The Board approved by consent the applications from Leigh PAPA, Del Mar Performing Arts and Westmont FFA and authorized R. Wheelehan to follow up with any missing required components.
7M. Financial Summary Report through August 31, 2014
The District Financial Statements as of August 31, 2014 were provided to the Board for informational purposes and required no action by the Board.
7N. Commercial Warrants through August 31, 2014
The Commercial Warrants through August 31, 2014 were approved by the Board by consent.
7O. Revised Agreement with Peninsula Sports
The Board approved by consent this revised Agreement for 2014-15 with Peninsula Sports for sports officials at $225 per team, per level and per sport.
7P. Personnel Report
K. Gallagher pulled this item to Abstain due to his relationship with one of the hirees. W. Dillingham-Plew motioned to approve the Personnel Report stating Classified and Certificated: Employment, Resignation/ Retirement, Promotions, Change of Status, Compensation, Return from Unpaid Leave (Govt. Code 54957), seconded by P. Parker. Motion passed. (Ayes: M. Dean, W. Dillingham-Plew, L. Goytia and P. Parker. Abstains: K. Gallagher.)
7Q. Personnel Addendum
The Personnel Addendum stating Classified and Certificated: Employment, Resignation/Retirement, Promotions, Change of Status, Compensation, Return from Unpaid Leave (Govt. Code 54957) was approved by consent.
8. ACTION / DISCUSSION ITEMS
8A Resolution #14-1171 Establishing 2014-2015 Estimated Appropriations Limit *Public Hearing/ and Identifying the 2013-2014 Actual Appropriations Limit (Gann Limit) Action
M. Dean opened a Public Hearing at 7:20 PM and with no one addressing the Board, the Public Hearing was closed. As required by Proposition 13, the District presented to the public the estimated proceeds from taxes for the current year ($65,801,735.57) and the actual calculations ($65,894,123.74) from the prior year. P. Parker motioned to approve Resolution #14-1171, seconded by W. Dillingham-Plew. Roll Call: (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker; Preferential Ayes: H. Zawacki and M. Kersman; Noes: None; Abstains: None; Absent: None.) Motion passed unanimously.
* Exhibits Minutes: 9/18/14 ** Reports 7-C-5 8B Unaudited Actual Financial Report as of June 30, 2014 *Action
R. Wheelehan presented the Board with the end of the year actuals. This unaudited financial report provides an overview of the financial state of the district for the 2013-14 fiscal year. As required by AB 1200, the district must submit this report to the county and state upon approval of the Board. The report will be reviewed by independent auditors and any adjustments will be reported in the 2014-15 First or Second Interim Report. M. Dean stated this shows the spending down of the district reserves by $2,276,927, and R. Wheelehan confirmed stating this is a planned reduction in revenues. P. Parker motioned to authorize certification of the 2013-14 Unaudited Actual Report as of June 30, 2014, and submission of this report to the County Office of Education and to the State of California, seconded by W. Dillingham-Plew. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker. Preferential Ayes: H. Zawacki and M. Kersman.) Motion passed unanimously.
8C. Revise BB 9270 Exhibit Conflict of Interest / Adopt Resolution 14-9270 *Action Adopting a Conflict of Interest Code
P. Gaffney presented the Board with an updated Conflict of Interest Code. The Political Reform Act requires local governmental agencies to review this policy every other year. The County of Santa Clara Board of Supervisors is the code-reviewing body for the local county agencies and has suggested several minor changes. P. Parker motioned to approve this Exhibit, seconded by K. Gallagher. Roll Call: (Ayes: M. Dean, W. Dillingham- Plew, K. Gallagher, L. Goytia and P. Parker; Preferential Ayes: H. Zawacki and M. Kersman; Noes: None; Abstains: None; Absent: None.) Motion passed unanimously.
8D. Approve New CSEA Job Description: MOT Staff Secretary *Action
T. Krause presented the new job description for the Maintenance, Operations and Transportation Staff Secretary. This position was moved from Confidential Management to CSEA. L. Goytia motioned to approve this new job description, seconded by W. Dillingham-Plew. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker.) Motion passed unanimously.
8E. Contract with EDEquity *Discussion
This Item was heard at 6:47 PM prior to the Consent Agenda. P. Gaffney thanked everyone for their input regarding the Edwin Javius issue and equity in the district. He stated the district is a model of integrity and discussions took place in August with Mr. Javius regarding his misrepresentation. The initial reaction was to sever the business relationship with Mr. Javius, however, the overall feedback received from teachers and administrators regarding their interactions with Mr. Javius and his equity awareness training was positive and delayed that decision. It is the district’s desire to move forward with equity training and will research other organizations to assist us in this goal.
M. Dean called on the public speakers. Westmont teacher Melanie Gomez, Branham teachers Angela Cunningham and Tobias McLeod, and Del Mar teachers Amanda Davison and Holly Royalty shared their thoughts regarding integrity and their enthusiasm for continuing equity training in the district.
L. Goytia shared her thoughts regarding integrity and acknowledged the decision to cancel the contract. She stated the district acted in good faith to pursue a worthy goal. W. Dillingham-Plew stated in spite of this set back the district is still moving forward in resolving equity issues in the district. K. Gallagher stated it is very important the district continue the equity work this year as we are failing our students. M. Dean thanked W. Dillingham-Plew for bringing the matter to the attention of the district. The district took diligence in reviewing the contract and its legal obligation prior to coming to this conclusion.
* Exhibits Minutes: 9/18/14 ** Reports 7-C-6 8F. Commuter Benefits *Action
T. Krause stated that in March 2014 the Metropolitan Transportation Commission developed, and the Bay Area Air Quality Management District approved, the Commuter Benefits Program (CBP) which allows entities with 50 or more full-time employees to allow their employees to exclude their transit or vanpooling costs from taxable income as defined within the Program to the maximum allowed by federal law (currently $130 a month). CHSTA, CSEA and SEIU all agreed to participate in this pilot. P. Parker motioned to approve the new commuter benefit, seconded by K. Gallagher. (Ayes: M. Dean, W. Dillingham-Plew, K. Gallagher, L. Goytia and P. Parker.) Motion passed unanimously.
9. REPORT ITEMS
10. COMMENTS FROM ASSOCIATIONS (CHSTA, CSEA, SEIU) **Information
S. Gomez stated the association is collecting input on the change to the Grading board policy. It appears they would like a distinction between an approved absence and truants, and students that are there and doing the work are recognized.
11. COMMENTS FROM BOARD (Correspondence / Discussion)
11A. Metropolitan Education District/SVCTE (CCOC/P) **Information
L. Goytia updated the Board on activities of MetroEd/SVCTE. She attended the September 10 MetroEd Board meeting where a presentation on the automotive program was given. Funding continues to be an ongoing and annual concern. MetroEd teacher applicants are required to present a PowerPoint presentation as part of their interview.
11B. Member Reports **Information
K. Gallagher attended a Prospect tour and Back to School Nights at Prospect and Westmont. He attended the Leigh/Westmont football game. He went to the Silicon Valley Leadership Group Education Summit. He also attended the board candidates forum. He met with a Moreland School District Board member and attended Branham and Del Mar leadership classes.
W. Dillingham-Plew attended the first day of the teacher’s professional development in August, and the Leigh and Westmont Back to School Nights. She conducted a Career Tech tour in the Silicon Valley which included MetroEd, Westmont’s Ag program and spoke with Mr. Peterson regarding a future manufacturing and engineering program. She also went to Andrew Hill High School’s BioTech program, and spoke to a Los Gatos/Saratoga Board member about their tech academy. She will be attending a STEM conference.
P. Parker attended Del Mar’s PTSA meeting.
L. Goytia attended the teacher’s professional development in August and Boynton’s Back to School Night.
M. Dean attended the Leigh and Westmont Back to School Nights.
* Exhibits Minutes: 9/18/14 ** Reports 7-C-7 12. ADVANCE PLANNING **Information
As P. Parker will not be on the Board in December, she asked board members to consider representing the district on the Santa Clara County School Board Association (SCCSBA) and the Santa Clara County Committee on School District Organization.
L. Goytia asked when the Grading Policy discussion would be presented and asked for it to be listed.
Future Agenda Items (Tentative Dates Subject to Change): Board Requests Presentation Schedule Sports PE Credit (M. Dean) Fall ‘14 Agriculture [fair] Program September Technology Update Review BP5127 spring 2015 (P. Parker) Spr ‘15 Suspension/Expulsion; October Chrome Apple demo Community Day Program (W. Dillingham- TBD Principal report: AP, CAHSEE, EAP, grad, drop October Plew) out, A-G, CTE data Math/Silicon Valley Math Initiative November Teachers on Special Assignment: Common December Core State Standards implementation Middle School articulation; Grants; January Dashboard; Audit Report Intervention Counseling February International Baccalaureate: accreditation update February Safety Plan March CELDT, EL & Special Education update AB86/CTE (Career Technical Education) grant March update LEA/LCAP goal presentation April AVID districtwide May WASC accreditation outcomes May Budget Workshop; LCAP Public Hearing May SBAC summary June ICS/PrePare Capital Projects Update July Summer Graduation August
13. BOARD CALENDAR **Information
SCCOE Board Meeting Wednesday, Sept. 17, 2014 SCCOE 5:30 PM Financial/LCAP Advisory Wednesday, Sept. 17, 2014 District Office 6:00 PM DELAC Meeting Wednesday, Sept. 17, 2014 District Office 6:15 PM Regular Board Meeting Thursday Sept. 18, 2014 Closed Session 4:30 PM Regular Session 5:30 PM SCCSBA Wednesday Sept. 24, 2014 SCCOE 7:30 PM SCCOE Board Meeting Wednesday, Oct. 1, 2014 SCCOE 5:30 PM Curriculum Advisory Thursday, Oct. 2, 2014 District Office 5:00 PM Teacher of the Year Thursday, Oct. 2, 2014 Heritage Theater 6:15 PM Parent Reps Monday, Oct. 6, 2014 District Office Noon MetroEd Board Meeting Wednesday, Oct. 8, 2014 MetroEd. 7:00 PM Regular Board Meeting Thursday Oct. 9, 2014 Closed Session 4:30 PM Regular Session 5:30 PM Financial/LCAP Advisory Wednesday, Oct. 15, 2014 District Office 6:00 PM DELAC Meeting Wednesday, Oct. 15, 2014 District Office 6:15 PM
* Exhibits Minutes: 9/18/14 ** Reports 7-C-8 Regular Board Meeting Thursday Oct. 23, 2014 Closed Session 4:00 PM Regular Session 5:30 PM Technology Advisory Tuesday, Oct. 28, 2014 District Office 6:00 PM Curriculum Advisory Thursday, Oct. 30, 2014 District Office CSBA Annual Conference Sun-Tues., Dec. 14-16, 2014 San Francisco, CA
14. CLOSED SESSION (if required) **Action
M. Dean adjourned the Board into Closed Session at 7:52 PM to continue Item 2B.
15. ADJOURNMENT **Action
M. Dean reconvened the Closed Session at 8:20 PM and reported no action was taken in Closed Session. The meeting adjourned at 8:21 PM.
I, Linda Goytia, Clerk of the Board, hereby certify that the foregoing is a full, true and correct copy of minutes from a regular meeting thereof held at its regular place of meeting on the date shown above which is on file in the office of said Board.
Linda Goytia
* Exhibits Minutes: 9/18/14 ** Reports 7-C-9 Campbell Union High School District
October 9, 2014
TO: Board of Trustees
FROM: Gaylene Hinkle, Administrative Assistant
SUBJECT: Gifts/Grants to Campbell Union High School District
FOR: [ ] Public Hearing [ ] Recognition [ ] Report [ ] Discussion [ ] Communication [ ] Information [X] Consent [ ] Board Action
I. Support Information
The district has received the following donations:
. $1,168.71 from Target – Take Charge of Education for Westmont High School . $100 from Varlorie Stephen and Ronald Senior for Boynton High School . $8,277.50 from LHS PAPA for Sept. Leigh High School Marching Band Stipends . $8,896.25 from LHS PAPA for Leigh High School Marching Band Stipends . $9,919.63 from LHS PAPA for Leigh High School Marching Band for Marching Drums . $200 from Gail Mann and Pieter Buning for John Nolen Scholarship fund . $2,482.99 from Target - Take Charge of Education for Leigh High School . $400 from Formal Headquarters International for Leigh High School ASB
II. Recommendation
It is the recommendation of the Superintendent that the Board of Trustees accept these gifts/grants on behalf of the high schools of the Campbell Union High School District.
Campbell Union High School District
October 9, 2014
TO: Members, Board of Trustees
FROM: Ron Wheelehan, Assistant Superintendent Business Rick Alva, Director Instructional Technology and Student Assessment
SUBJECT: Purchase of 1095 Chromebooks and 31 Computer Carts to Support Student Learning and Assessment
FOR: [ ] Public Hearing [ ] Recognition/Presentation [ ] Report [ ] Discussion [ ] Communication [ ] Information/First Reading [X] Consent [ ] Board Action
I. Support Information
Staff and the Superintendent are requesting approval to procure additional Chromebooks and Computer Carts to support student learning in meeting the demands of the Common Core and Smarter Balanced Assessments. The Chromebooks will also support student learning by providing access to the e-resources that are tied to adopted textbooks.
Attached is a best price quote from Multimedia Consulting Services to purchase 1095 Chromebooks and 31 computer carts in the amount of $479,573.83. The purchase of Chromebooks and Carts will be purchased utilizing Common Core funds.
II. Recommendation
It is the recommendation of the Superintendent that the Board of Trustees approve the purchase of the Chromebooks and Computer carts to be used for classroom instruction and assessment.
Campbell Union High School District Project Services Authorization
Exhibit A Architectural and Project Management Services For Single Project under Master Contract Authorization Date 01 October 2014 A.01 This Authorization is an extension of a previously executed Contract for Services. This Authorization shall include all terms of that contract. A.02 Project Information A. Per the Master Contract (article 3) the District authorizes the Architect to perform Master Planning services. Services shall include all terms of the Master Contract B. Compensation shall occur per the terms of the Master Contract and shall be invoiced on a Time and Expenses basis as indicated below for Basics Services. C. Project Information: Project Name: CUHSD Assessment and Master Plan Bartos Architecture Project Number: 15-001 Estimate of Services Compensation Phase 1 Preliminary Assessment $15,000 Phase 2: Assessment $25,000 Phase 2 Assessments by Consultants $12,500 Phase 3: Master Plan $50,000 Phase 4:Implementation Assistance Not currently included A.03 Key Understandings The District acknowledges that the above is an estimate of services only. Architect will only invoice District for services provided. Actual cost for services may be greater or less than this Estimate. Architect is authorized to proceed based on this estimate. Extended services will be provided at rates as described at the Architect’s current hourly rates. This estimate is based upon the Architect’s best knowledge of the requested services. Assessment and Master Planning involves many moving parts – thus Architect and District will adjust fee as necessary based on actual services provided. Architect will invoice monthly with clear descriptions of project tasks undertaken. A.04 District Tasks/Responsibilities Provide leadership, guidance, feedback, access to all sites, principals, staff as needed to develop report Provide Population Studies (Developer Fee Report), and other key reports/information A.05 Outline Schedule Project schedule presented here is an outline of the preferred overall project scenario. District and Architect will work together to adjust schedule as necessary
02 October 2014 Initiate Services October 2014 thru May 2015 Phase 1: Develop preliminary assessment May 2015 Board Presentation June through August 2015 Phase 2: On site assessment of facilities October 2015 Board Presentation August through December 2015 Phase 3: Develop Master Plan February 2016 Master Plan Board Presentation
Exhibit A Campbell Union High School District Project Services Authorization
A.06 Outline of Services Phase 1: Preliminary Assessment Initial meetings and site reviews with District Leadership Initial meetings and site reviews with District Facilities Department Preliminary Assessment/Data Gathering/Process Formulation Review of previous documents/master plans/reports Draft Preliminary Assessment Development of preliminary list of high priority needs Related board presentations
Phase 2: Assessment Data Gathering: On site review of facilities, tabulation of results: List of identified needs, desires, goals Mechanical/Plumbing/Electrical/Structural Reports Initial Site Diagrams indicating history of campus development Coordination with other consultants (demographics, etc..)
Phase 3: Master Plan Development of potential Preliminary Scope: Master Plan Diagrams Preliminary Budgets: Order of magnitude cots estimates (estimated economic need based on established priorities) Preliminary Schedule : General Outline of facilities program Preliminary Funding source review: OPSC / State funding/ Developer Fees/ Potential Bond resource
Exclusions / provided as hourly service or future adjustment Phase 4: Preliminary Implementation Coordination with District Financial consultant Coordination with District Bond Counsel
Miscellaneous Meetings with Key Stakeholders (department heads, community/parents): Currently the number and scope of these meetings remains undefined. If required these services will be provided at architect’s hourly rates A.07 District Authorization
Ron Wheelehan, Assistant Superintendent Business Mark Bartos, Architect Campbell Union High School District
Date: Date End of Exhibit
Exhibit A