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2018-10-24 Council Meeting Agenda Package

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2018-10-24 Council Meeting Agenda Package REGULAR COUNCIL MEETING AGENDA OCTOBER 24, 2018 10:00 A.M. COUNCIL CHAMBERS FORT VERMILION, AB P.O. Box 640, 4511-46 Avenue, Fort Vermilion, AB T0H 1N0 P: (780) 927-3718 |Toll Free: 1-877-927-0677 | F: (780) 927-4266 www.mackenziecounty.com | [email protected] MACKENZIE COUNTY REGULAR COUNCIL MEETING Wednesday, October 24, 2018 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, Alberta AGENDA Page CALL TO ORDER: 1. a) Call to Order AGENDA: 2. a) Adoption of Agenda 3 ADOPTION OF 3. a) Minutes of the October 9, 2018 Regular 7 PREVIOUS MINUTES: Council Meeting b) Minutes of the October 23, 2018 Organizational 23 Meeting c) Business Arising out of the Minutes DELEGATIONS: 4. a) Dan Fletcher, Chief Administrative Officer, Town of High Level (11:30 am) (Refer to Agenda item #11. a)) b) Neil Simpson, Deputy Chief, Fort Vermilion Fire Department (Closed Session – 11:45 a.m.) c) Carson Flett – Petition for Teacher for Indigenous 25 Language Curriculum (1:30 p.m.) COUNCIL 5. a) Council Committee Reports (verbal) COMMITTEE REPORTS: b) Public Works Committee Meeting Minutes 29 c) d) MACKENZIE COUNTY PAGE 2 REGULAR COUNCIL MEETING AGENDA Wednesday, October 24, 2018 GENERAL 6. a) Disaster Recovery Program (DRP) Updates REPORTS: (Standing Item) TENDERS: Tender openings are schedule for 11:00 a.m. 7. a) Proposals for Farm Land Development 35 PUBLIC HEARINGS: Public Hearings are scheduled for 1:00 p.m. 8. a) Bylaw 1101-18 Partial Road Closure and 37 Purchase of Government Road Allowance South of Plan 112 5121, Block 01, Lot 01 b) Bylaw 1102-18 Partial Road Closure and 47 Purchase of Government Road Allowance South of SE 15-104-18-W5M c) Bylaw 1103-18 Partial Road Closure and 57 Purchase of Government Road Allowance South of SW 14-104-18-W5M ADMINISTRATION: 9. a) Disaster Recovery Program – Letter of 67 Appreciation b) Caribou (Standing Item) c) d) AGRICULTURE 10. a) SERVICES: b) COMMUNITY 11. a) High Level Invoice – May Wildfire Event 69 SERVICES: b) Handi-Van Operations 93 c) 2018 Campground Caretakers Bonus 97 d) e) MACKENZIE COUNTY PAGE 3 REGULAR COUNCIL MEETING AGENDA Wednesday, October 24, 2018 FINANCE: 12. a) b) OPERATIONS: 13. a) b) PLANNING & 14. a) Public Notification Process for Development 105 DEVELOPMENT: Permits b) Zama Airport – Private Lease 109 c) d) UTILITIES: 15. a) Zama Lift Station Upgrade Project 115 b) Zama Water Treatment Improvements Project 119 c) d) INFORMATION / 16. a) Information/Correspondence 123 CORRESPONDENCE: CLOSED MEETING: Freedom of Information and Protection of Privacy Act Division 2, Part 1 Exceptions to Disclosure 17. a) Neil Simpson, Deputy Chief, Fort Vermilion Fire Department (s. 17, 24) b) Legal Opinion on Tax Write Offs and Collection Outcomes (s. 23, 24, 27) c) Union Negotiations (Standing Item) (s. 23, 24) d) e) MACKENZIE COUNTY PAGE 4 REGULAR COUNCIL MEETING AGENDA Wednesday, October 24, 2018 NOTICE OF MOTION: 18. a) NEXT MEETING 19. a) Regular Council Meeting DATES: November 13, 2018 10:00 a.m. Fort Vermilion Council Chambers b) Committee of the Whole Meeting November 27, 2018 10:00 a.m. Fort Vermilion Council Chambers c) Regular Council Meeting November 28, 2018 10:00 a.m. Fort Vermilion Council Chambers ADJOURNMENT: 20. a) Adjournment Agenda Item # 3. a) REQUEST FOR DECISION Meeting: Regular Council Meeting Meeting Date: October 24, 2018 Presented By: Carol Gabriel, Director of Legislative & Support Services Title: Minutes of the October 9, 2018 Regular Council Meeting BACKGROUND / PROPOSAL: Minutes of the October 9, 2018, Regular Council Meeting are attached. OPTIONS & BENEFITS: COSTS & SOURCE OF FUNDING: SUSTAINABILITY PLAN: COMMUNICATION: Approved Council Meeting minutes are posted on the County website. RECOMMENDED ACTION: Simple Majority Requires 2/3 Requires Unanimous That the minutes of the October 9, 2018 Regular Council Meeting be adopted as presented. Author: C. Gabriel Reviewed by: CG CAO: 7 MACKENZIE COUNTY REGULAR COUNCIL MEETING October 9, 2018 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, AB PRESENT: Peter F. Braun Reeve Lisa Wardley Deputy Reeve Peter F. Braun Councillor Lisa Wardley Councillor Jacquie Bateman Councillor Cameron Cardinal Councillor David Driedger Councillor Eric Jorgensen Councillor (arrived at 10:01 a.m.) Josh Knelsen Councillor Anthony Peters Councillor Ernest Peters Councillor REGRETS: Walter Sarapuk Councillor ADMINISTRATION: Len Racher Chief Administrative Officer Byron Peters Deputy CAO David Fehr Director of Operations Doug Munn Director of Community Services Fred Wiebe Director of Utilities Carol Gabriel Director of Legislative & Support Services/Recording Secretary Bill McKennan Director of Finance Grant Smith Agricultural Fieldman ALSO PRESENT: Members of the public. Minutes of the Regular Council meeting for Mackenzie County held on October 9, 2018 in the Council Chambers at the Fort Vermilion County Office. CALL TO ORDER: 1. a) Call to Order Reeve Braun called the meeting to order at 10:00 a.m. AGENDA: 2. a) Adoption of Agenda MOTION 18-10-719 MOVED by Councillor Knelsen ________ ________ 8 MACKENZIE COUNTY Page 2 of 15 REGULAR COUNCIL MEETING Tuesday, October 09, 2018 That the agenda be approved with the following additions: 9. i) Intergovernmental Relations 9. j) Union Negotiations CARRIED MINUTES FROM 3. a) Minutes of the September 24, 2018 Regular Council PREVIOUS MEETING: Meeting MOTION 18-10-720 MOVED by Councillor Driedger That the minutes of the September 24, 2018 Regular Council Meeting be adopted as presented. CARRIED Councillor Jorgensen arrived at 10:01 a.m. 3. b) Business Arising out of the Minutes None DELEGATIONS: 4. a) None COUNCIL COMMITTEE 5. a) Council Committee Reports (verbal) REPORTS: MOTION 18-10-721 MOVED by Councillor Knelsen That the Council committee reports be received for information. CARRIED 5. b) Municipal Planning Commission Meeting Minutes MOTION 18-10-722 MOVED by Deputy Reeve Wardley That the Municipal Planning Commission meeting minutes of September 20, 2018 be received for information. CARRIED 5. c) Finance Committee Meeting Minutes MOTION 18-10-723 MOVED by Councillor A. Peters ________ ________ 9 MACKENZIE COUNTY Page 3 of 15 REGULAR COUNCIL MEETING Tuesday, October 09, 2018 That the unapproved Finance Committee meeting minutes of September 20, 2018 be received for information. CARRIED 5. d) Community Services Committee Meeting Minutes MOTION 18-10-724 MOVED by Councillor Driedger That the Community Services Committee meeting minutes of September 10, 2018 be received for information. CARRIED GENERAL REPORTS: 6. a) CAO & Directors Report for September 2018 MOTION 18-10-725 MOVED by Councillor Jorgensen That administration research options for the disposal of dead animals. CARRIED Reeve Braun recessed the meeting at 11:05 a.m. and reconvened the meeting at 11:18 a.m. MOTION 18-10-726 MOVED by Councillor Jorgensen That the 500 tonne of gravel remaining from the Zama gravel supply be used between the end of the Assumption high grade to the 7-34 Battery. CARRIED MOTION 18-10-727 MOVED by Councillor Jorgensen That a letter be sent to the Minister of Municipal Affairs, Minister of Indigenous Relations, and MLA Debbie Jabbour expressing our appreciation for moving forward the Disaster Recovery Program (DRP) application for the ice jam event. Councillor Jorgensen requested a recorded vote. MOTION 18-10-728 MOVED by Councillor E. Peters ________ ________ 10 MACKENZIE COUNTY Page 4 of 15 REGULAR COUNCIL MEETING Tuesday, October 09, 2018 That the vote on Motion 18-10-727 be TABLED to the next meeting. CARRIED MOTION 18-10-729 MOVED by Deputy Reeve Wardley That administration contact the Rural Municipalities of Alberta (RMA) regarding an update to the La Crete Ferry campground insurance claim. CARRIED MOTION 18-10-730 MOVED by Councillor Jorgensen That the CAO and Directors reports for September 2018 be received for information. CARRIED Reeve Braun recessed the meeting at 12:01 p.m. and reconvened the meeting at 12:58 p.m. TENDERS: 7. a) None PUBLIC HEARINGS: 8. a) None ADMINISTRATION: 9. a) Policy PW018 Hiring of Private Equipment MOTION 18-10-731 MOVED by Councillor E. Peters That Policy PW018 Hiring of Private Equipment be amended to include the requirement of a Mackenzie County Business License. CARRIED 9. b) Policy HR002 Drug and Alcohol Use – DRAFT Policy HR003 Medical Marijuana Use – DRAFT MOTION 18-10-732 MOVED by Councillor Driedger That the draft drug and alcohol polices be amended as discussed and forwarded to the AUPE Local 118/008 for review and comment. ________ ________ 11 MACKENZIE COUNTY Page 5 of 15 REGULAR COUNCIL MEETING Tuesday, October 09, 2018 CARRIED Reeve Braun recessed the meeting at 2:22 p.m. and reconvened the meeting at 2:33 p.m. 9. c) Meetings with Ministers – Rural Municipalities of Alberta (RMA) Fall Convention MOTION 18-10-733 MOVED by Councillor Jorgensen That the following priority topics be discussed at the Minister meetings during the Rural Municipalities of Alberta (RMA) fall convention in November 2018 in Edmonton. Alberta Transportation Priorities: • La Crete Ferry/Bridge • Highway 58 – BC Connector Leave Behinds: • High-Wide Load Corridor • Rail to Alaska • Highway 58 – Turning Lane at Ponton River • Highway 58 East – through Wood Buffalo National Park • Highway 697 Widening • Zama Access Road Agriculture & Forestry Priorities: • Natural Gas Shortage • Farmland Expansion/Roads to New Lands Leave Behinds: • Grazing Leases • Rail to Alaska • Plant Protein Projects Health Priorities: • Fort Vermilion Hospital • La Crete Maternal/Family Health Centre
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