201 7 WELCOME BACK TO APPLETON TOWER Following the Over-Cladding Project completion the New East entrance to Appleton Tower is ready for use. As you will be aware some of the internals only to levels 3 – 9 will be undergoing some reconfiguration and these will not be available until September 2017 so the lifts and east and west stairs will be keyed off from levels on which works are undertaken (note no major works are planned to level 5 and this should be available). BUILDING USER GUIDE PRE-ARRIVAL INFORMATION FOR STUDENTS, STAFF AND VISITORS - IF YOU DISCOVER A FIRE ACCESS AND SECURITY PROVISION OF AND ACCESS TO SHARED FACILITIES Operate the nearest fire alarm or, if no PROCEDURES/PROVISIONS alarm is provided, shout "FIRE". The existing building has accessible lifts University of Edinburgh totem signage If you hear the fire alarm, leave the and toilets provided along with showers. throughout the central area will direct you building by the nearest available escape The absorb café is present to the route and go to your assembly area. Lifts to arrive at the new east entrance to concourse and vending to mezzanine. A must not be used in the event of fire. Appleton Tower and for a period a secure cycling facility is provided next to marshalling service will assist with the Appleton Tower at DHT LGF teaching hub EMERGENCY SERVICES new east entrance. A new reception, In the event of a fire or other serious along with cycle racks around the outside existing way finding signage, some new accident or incident requiring the perimeter of George Square gardens, and signage and existing LED welcome screens attendance of the fire brigade or some new racks to the new east entrance. ambulance service, dial the University will help you proceed to the You will require your staff, student or Emergency Number 2222 from extensions basement/ground floors for central visitors swipe card to enter the secure on the 650/651 exchange or (0131) 650 enquires/your room booking. If you have cycling facilities. 2257 if calling from outside the any questions ask at the Servitors new The existing car parking spaces will be University's 650/651 exchange. reception, servitor’s room or Absorb Café. State your name, location and telephone available at Appleton Tower on the Please note the lifts to Appleton Tower number. Supply the University Emergency opening of the new east entrance. Parking are being renewed over this year one at a Service with any details of the location permits should be applied for in the same and the nature of the emergency which time. If you have any issues with the way by contacting the UoE transport they may request. existing or new lifts please contact David office. Should any day passes be required Wait for confirmation that your message Roberts of the Estates Design Group. for visitors or guests to other car parks of has been understood. The University University student cards, visitor cards and Emergency Service will call the Fire the University these should be applied for staff cards for swipe access will have Brigade and/or Ambulance Service, as through the School’s. appropriate. already been issued and activated for Appleton tower. If you have any problems If, after ten minutes, the appropriate SAFETY AND EMERGENCY Emergency Service has not arrived, repeat with your access please contact your door INFORMATION/INSTRUCTIONS the emergency call on 2222. If possible, manager in the first instance. Users should take time to familiarise arrange for someone to be at the main During the working day you will not need themselves with the fire exit routes. entrance to the building, to show the your swipe card or pin unless you want Please read the blue UoE fire action Emergency Services the way to the access to specific rooms (Informatics/PPLS notices which will be highly visible in the incident. Basement & Level 3). The entry will be escape corridors and near the fire stairs. CARE OF CASUALTIES through the new revolving door and push These will describe your assembly point. If If you are not qualified in first aid yourself, to enter automatic doors. you notice a fire you should activate the send for the nearest available First Aider, Out of hours entry to the building is via 24 nearest fire call point. These are located who will take charge of the situation. hour access swipe to the new east near the fire exits and stairs. If the fire If no qualified First Aiders are available, entrance double automatic doors. alarm sounds continuously, all occupants ensure that an ambulance is called. If you suspect that a casualty has been Specific ground, mezzanine and first floor must leave the building by the nearest poisoned, alert Accident and Emergency, windows are restricted by window exit. dial (9) 536 4000, so that A&E staff can get restrictors for maintenance and cleaning information from the Poisons Bureau. and under no circumstances are these EMERGENCY CONTACT Ensure that the University Health and windows to be passed by staff, students, INFORMATION Safety Department is informed. In due visitors or the public. In cases of emergency, University staff course, a report of all fires, accidents and The final fire exit doors are located on the and students should dial 2222. other incidents must be sent to the This number is only available from the basement and ground floors and are only Director of Health and Safety by means of University internal telephone system. An the University Accident and Incident, etc, to be used as fire exit doors. All of these emergency line has been set up for those reporting system. doors are monitored 24hrs and will alarm University personnel who do not have if the door contact is broken. The existing access to the 2222 number. BACK UP PHONES Staff/students in Residences or those building is covered by existing UoE Back up phones can be used if the calling from a mobile phone should dial external and internal CCTV. network phones go down. (0131) 650 2257. All the existing Audio-visual equipment for Please be ready to tell the Helpdesk the learning and teaching spaces have Technician:- New Hatches and Roof lights been put back and recommissioned for •Your name & job title; •Your contact details; Roof hatches, roof doors and specific learning, presentations, meetings and •The exact location of the fault, building, windows events etc. LED Welcome screens, floor, room number; New specific hatches, roof lights and Information screens and Room Booking •A brief description of the fault or request doors to the levels 9, 10 and 11a re for screens have also been put back and - please provide as much information as maintenance and cleaning and are locked. recommissioned. you can (e.g. loss of heating, dripping Under no circumstances are these hatches tap). This will help the Helpdesk Technician to assess the fault and assign it and doors to be opened or passed by WINDOW CLEANING External Window cleaning will be carried to the appropriate work team. staff, students, visitors or the public. out to frequencies by Estates Support You will be given a unique reference BUILDING RELATED OPERATIONAL Services and the method of cleaning will number which should be retained to track PROCEDURES SPECIFIC TO BUILDING be by rope access (person’s abseiling progress. TYPE/OPERATION down the outside façade). What to do in an emergency VENTILATION In the event of an emergency e.g: Following the Over-cladding the majority BUILDING RELATED INCIDENT •people trapped in a lift •gas leak of the building from Level 2 – Level 8 is REPORTING/FEEDBACK •forced entry to a building now naturally ventilated. If you require ARRANGEMENTS During the first few weeks of the new east ventilation to your room or space turn the Telephone the Helpdesk on 0131 650 entrance opening there will inevitably be winder handle to open the top hopper for 2494 (ext 502494). trickle ventilation. If you require more snagging issues and these should be ventilation e.g. during summer months reported to John Hart. The design and Outwith the Helpdesk hours, please turn the handles on the middle and build contractor CCG Scotland Ltd, and contact the University's Security team: bottom hoppers to drop in. It would be John will assist with soft landings. Once 0131 650 2257 appreciated if you would close the we are over this period we will utilise the Estates and Buildings fault reporting ext 2222 (emergency, internal only) windows at the end of your session or system for the building. when you leave the room. BUILDING RELATED TRAINING There are additional automatic vents at INFORMATION/LINKS FAULT REPORTING ceiling level and these are controlled by The Project Manager and Clerks of Works Estates Helpdesk & fault reporting an energy management system to purge Report a fault / contact the Estates will assist the Users and our Central Team the spaces with fresh air only if required. Helpdesk. The Estates Helpdesk is the with non-service type training and These will occasionally open and close in central point of contact for all customers. demonstrations which could be out with the very early hours of the morning and the design team and contractor training you probably won’t notice any activity. Any faults in University buildings should and demos e.g. swipe doors, door hold be submitted online by nominated Fault opens, internal/external led lights, local Reporters. SHADING controls to heating, ventilation and For any glare control and shading to your Web access is available to nominated staff actuators and blinds. room or space please use the new solar who have a responsibility for reporting control blinds.