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Agenda ORDINARY MUNICIPAL COUNCIL MEETING Bitou Local Municipality Bitou Plaaslike Munisipaliteit Umasipala WeBitou Agenda ORDINARY MUNICIPAL COUNCIL MEETING Venue: Council Chambers, Municipal Offices, Sewell Street, Plettenberg Bay DATE: 31 AUGUST 2020 Time: 09h00 BITOU LOCAL MUNICIPALITY 26 August 2020 The Executive Mayor Councillors Municipal Manager and Directors ORDINARY COUNCIL MEETING: 31 AUGUST 2020 AT 09H00 NOTICE is hereby given that an Ordinary Council Meeting will be held in the Council Chambers, Municipal Offices, Plettenberg Bay on MONDAY, 31 AUGUST 2020 AT 09H00 to discuss the business set forth in the Agenda. Invitees are encouraged to participate virtually via Skype in order to follow social distancing protocol. Yours faithfully _____________________________________ E V WILDEMAN SPEAKER OF COUNCIL Constitution of the Council The Speaker, Alderman E V Wildeman The Executive Mayor, Councillor M P Lobese The Deputy Executive Mayor, Councillor S E Gcabayi Member of the Mayoral Committee, Councillor M M Mbali Member of the Mayoral Committee, Councillor L M Seyisi Councillor J N Kamkam Councillor X Matyila Councillor N Ndayi Councillor W J Nel Councillor A R Olivier Councillor D J Swart Councillor V P M van Rhyner Councillor A S M Windvogel Bitou Local Municipality Ordinary Council Agenda: 31 August 2020 Time: 09h00 Order of Business 1. OPENING 2. ATTENDANCE The attendance registers of members of the Municipal Council, Officials and Public will be circulated for signature. 3. APPLICATION FOR LEAVE OF ABSENCE Application for leave of absence, if necessary, will be considered. 4. CONFIRMATION OF MINUTES: (OPEN) 4.1 Minutes of the Ordinary Council meeting dated 31 July 2020 Circulated herewith 4.2 Minutes of the Special Council meeting dated 5 August 2020 Minutes circulated herewith 5. STATEMENTS AND COMMUNICATIONS BY: 5.1. The Executive Mayor 5.2. The Speaker 6. PRESENTATIONS None Order of Business Ordinary Council Meeting 31 August 2020 7. ITEMS FOR INFORMATION, WHICH HAVE BEEN DEALT WITH BY THE EXECUTIVE MAYOR IN TERMS OF DELEGATED AUTHORITY No Items for information 8. CONSIDERATION OF REPORTS (NON- DELEGATED MATTERS) Schedule of Items attached. 9. URGENT MATTERS SUBMITTED BY THE MUNICIPAL MANAGER None received 10. CONSIDERATION OF NOTICES OF MOTION None received 11. CONSIDERATION OF NOTICES OF QUESTION None received 12. CONSIDERATION OF MOTIONS OF EXIGENCY None received 13. IN-COMMITTEE MATTERS 13.1 CONFIRMATION OF MINUTES: (IN-COMMITTEE) In – Committee Special Council Meeting: 5 August 2020 In-committee Minutes circulated with the Addendum separately. 13.2 CONSIDERATION OF IN-COMMITTEE REPORTS (NON- DELEGATED MATTERS) In-Committee Items for consideration: Schedule of Items attached to the In-Committee Addendum circulated separately. Order of Business Ordinary Council Meeting 31 August 2020 14. RECORDING OF COUNCILLORS PRESENT 15. CLOSURE CONFIRMATION OF MINUTES MINUTES OF THE ORDINARY COUNCIL MEETING OF BITOU LOCAL MUNICIPALITY HELD IN THE COUNCIL CHAMBER, MUNICIPAL OFFICES, SEWELL STREET, PLETTENBERG BAY ON FRIDAY, 31 JULY 2020 AT 9H08 1. OPENING The Speaker, Alderman E V Wildeman welcomed everyone present at 9h08. 2. ATTENDANCE The meeting was held at the Council Chambers as well as virtually via skype. The Speaker verbally confirmed the presence of all members of Council and Officials. The attendance registers of members of the Municipal Council, Officials and Public are attached hereto as annexures. 3. APPLICATION FOR LEAVE OF ABSENCE Leave of absence was received from The Deputy Executive Mayor, Councillor S E Gcabayi. Resolved That leave of absence be granted to the Deputy Executive Mayor, Councillor S E Gcabayi. 4. CONFIRMATION OF MINUTES 4.1 Minutes of the Ordinary Council Meeting: 30 June 2020 Resolved: That the Minutes of the Ordinary Council Meeting held on 30 June 2020, be, and are hereby, CONFIRMED & SIGNED. Proposed: Councillor M M Mbali Seconded: Councillor L M Seyisi Ordinary Council Meeting 31 July 2020 5. STATEMENTS AND COMMUNICATIONS BY: 5.1 The Executive Mayor None 5.2 The Speaker The Speaker expressed Council’s sincere condolences to the Thompson and Martin- Swartz families and friends on the passing of Ms. Bongiwe Thompson, Law Enforcement Officer and Mrs. Amanda Martin Swartz, Executive Secretary: Councillors. He then mentioned that he received an e-mail from Councillor D J Swart relating to a motion that was submitted more than a year and a half ago regarding “Rental Income of Municipal Properties” and stated that it is very disrespectful that no feedback has been received on the motion and requested that the matter received immediate attention. 6. PRESENTATIONS 6.1 Item C/3/161/07/20: INTRODUCTION: ENGADIN STIFTUNG The Executive Mayor introduced Professor Anele Hammond from Engadin Stiftung, a Swiss based non – profit organization and welcomed the Professor to the council meeting. A presentation was made by Professor Hammond in respect of a proposed develop a university in Plettenberg Bay. Please refer to Resolution C/3/161/07/20 relating to the presentation. 7. ITEMS FOR INFORMATION, WHICH HAVE BEEN DEALT WITH BY THE EXECUTIVE MAYOR IN TERMS OF DELEGATED AUTHORITY No Items for information was received Page 2 of 7 Ordinary Council Meeting 31 July 2020 8. CONSIDERATION OF REPORTS (NON – DELEGATED MATTERS) Section 1: Office of the Municipal Manager Resolution C/1/158/07/20 AUDIT AND PERFORMANCE AUDIT COMMITTEE REPORT FOR THE 6 MONTHS ENDING 31 DECEMBER 2019 Department: Office of the Municipal Manager Demarcation: All Wards Portfolio Comm: Strategic Services Delegation: Council File Ref: 9/1/7 Resolved 1. That Council note the report of the Chairman of the Audit and Performance Audit Committee for the 6 months ending 31 December 2020. 2. That it be noted that the responsible section be complimented on a job well done. 3. That all directors prepare a response on the findings and submit their responses to the next meeting. Proposed: Councillor L M Seyisi Seconded: Councillor V P M Van Rhyner To be Actioned by: Chief Audit Executive Cc. Senior Manager: Compliance and Governance Resolution C/1/159/07/20 COVID-19 STATISTICS: - MUNICIPAL EMPLOYEES Directorate: Director: Corporate Services Demarcation: All Wards Portfolio Comm: Strategic Services Delegation: Council File Ref: 17/1/2/2 Resolved 1. That Council takes note of the report of how the Municipality is managing the COVID- 19 pandemic. 2. That Council take note of the Councillor and employees affected by the pandemic. Page 3 of 7 Ordinary Council Meeting 31 July 2020 3. That a progress report on the establishment of a new cemetery be submitted to the next meeting of Mayco. 4. That the revised policy on Pauper burials be finalised and updated to accommodate a section that will address Covid-19 related pauper burials. 5. That a committee be established to review Covid-19 pauper burial requests received from the community. Proposed: Councillor L M Seyisi Seconded: Councillor X E Matyila To be Actioned by: Acting Senior Manager: HR (resolution 1 and 2) Manager: Integrated Human Settlements & Horticulture and Public Open Spaces (resolution 3, 4, 5) Cc. Acting Director Corporate Services Director Communicty Services Section 2: Directorate Financial Services Resolution C/2/187/07/20 SHIFTING OF DATE OF VALUATION 2021-2025 GENERAL VALUATION ROLL Directorate : Finance Demarcation: All Wards Portfolio Comm: Finance & Engineering Delegation: Council File Ref: 5/3/2 Resolved 1. That the council rescind the resolution number 1 of item C/2/140/07/19 “That the date of valuation for the purpose of compiling the general valuation roll for the period 1 July 2021 to 30 June 2025, be determined as 1 July 2020.” 2. That the date of valuation, for the purpose of compiling the general valuation roll for the period 1 July 2021 to 30 June 2025 be determined as 1st August 2020. Proposed: Councillor L M Seyisi Seconded: Councillor D J Swart To be Actioned by: Manager: Revenue Services Cc. Director: Financial Services Page 4 of 7 Ordinary Council Meeting 31 July 2020 Section 3: Corporate Services Resolution C/3/159/07/20 REQUEST FOR THE PAYMENT OF A DANGER ALLOWANCE IN RESPECT OF EMPLOYEES WORKING DURING THE COVID 19 LOCK DOWN PERIOD Directorate: Corporate Services Demarcation: All Wards Portfolio Comm: Community & Corp Serv. Delegation: Council File Ref: 4/5/2/12 Resolved 1. That the submissions received from SAMWU and IMATU be noted. 2. That Council await the outcome from SALGBC on the final determinations of a compensatory framework. Proposed: Councillor L M Seyisi Seconded: Councillor X E Matyila To be Actioned by: acting Senior Manager: HR Cc. acting Director: Corporate Services Resolution C/3/161/07/20 Note: This item served as an addedum to the Council Agenda INTRODUCTION: ENGADIN STIFTUNG Directorate: Corporate Services Demarcation: All Wards Portfolio Comm: Corp And Comm Services Delegation: Council File Ref: 17/15 Resolved 1. That the presentation by Professor Anele Hammond in respect of the Integrated Socio – Economic Development towards Social and Economic Justice be noted. 2. That Council support the development of a University in Plettenberg Bay. 3. That Council commit to provide Engadin Stiftung with land suitably rezoned for an institution of Higher Education. 4. That a letter of support be obtained from the Department of Higher Education for the development of such institution. Page 5 of 7 Ordinary Council Meeting 31 July 2020 5. That the Municipal Manager and the Executive Mayor in collaboration with Professor Hammond be delegated to approach the Department of Higher Education to convey
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