Oakland, California
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AGENDA J. CHRISTOPHER LYTLE CESTRA BUTNER Executive Director PORT OF OAKLAND President ALAN S. YEE BOARD OF PORT COMMISSIONERS First Vice-President DANNY WAN 530 Water Street 1 Oakland, California 94607 EARL HAMLIN Port Attorney (510) 627-1696(w)1(510) 839-5104(f)1TDD/TTY 711 Second Vice-President MICHAEL COLBRUNO ARNEL ATIENZA Commissioner Port Auditor E-Mail: [email protected] JAMES W. HEAD Website: www.portofoakland.com Commissioner JOHN T. BETTERTON BRYAN R. PARKER Secretary of the Board Commissioner AGENDA VICTOR UNO Commissioner Meeting of the Board of Port Commissioners December 12, 2013 – 1:00 p.m. Board Room – 2nd Floor ROLL CALL Commissioner Colbruno, Commissioner Head, Commissioner Parker, Commissioner Uno, 2nd Vice-President Hamlin, 1st Vice President Yee and President Butner. 1. CLOSED SESSION Closed Session discussions and materials may not be disclosed to a person not entitled to receive it, unless the Board authorizes disclosure of that confidential information. 1.1 CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) of California Government Code Section 54956.9 4 Matters 1.2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS – (Pursuant to California Government Code Section 54956.8): Property: Berths 25-26 Negotiating Parties: Port of Oakland and Ports America Outer Harbor Terminal Agency Negotiator: Executive Director, J. Christopher Lytle; Acting Director of Maritime, Jean Banker and Port Attorney, Danny Wan Under Negotiation: Price and Terms of Tenancy 1.3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION – (Pursuant to California Government Code Section 54957): Title: Port Attorney 1 AGENDA 1.4 CONFERENCE WITH LABOR NEGOTIATORS– (Pursuant to California Government Code Section 54957.6): Employee International Federation Of Professional And Technical Organization: Engineers, Local 21 (“Local 21 IFPTE”) ROLL CALL/OPEN SESSION (Approximately 3:00 p.m.) Commissioner Colbruno, Commissioner Head, Commissioner Parker, Commissioner Uno, 2nd Vice-President Hamlin, 1st Vice President Yee and President Butner. CLOSED SESSION REPORT The Port Attorney or Board Secretary will report on any final actions taken in Closed Session. 2. CONSENT ITEMS Action by the Board under “Consent Items” means that all matters listed below have been summarized and will be adopted by one motion and appropriate vote. Consent Items may be removed for further discussion by the Board at the request of any member of the Board. 2.1 Ordinance: Extension Of Month-To-Month Space Assignment Agreements That Have Been In Effect For More Than One Year As Of December 12, 2013 (Maritime) 2.2 Resolution: Authorize Executive Director To Negotiate And Execute A Supplemental Agreement And End User License Agreement For Radar Data Access At The Oakland International Airport And Other Associated Actions. (Aviation) 2.3 Resolution: Adoption Of A Resolution Approving A Second Amendment To Sublease And Operating Agreement Between Oakland Golf, LLC And The City Of Oakland Resulting In Estimated Review Of Approximately $149,176 (Metropolitan Golf Links At 10051 Doolittle Drive) (Aviation) 2.4 Resolution: Increase in Maximum Compensation for Agreement with American Maritime Group (Maritime) 2.5 Ordinance: 2nd Reading Of An Ordinance Approving And Adopting The Port Of Oakland Sunshine Ordinance Establishing Requirements For Noticing, Agendizing And Posting Of Agenda-Related Materials For Board Of Port Commissioners Meetings (Port Attorney) 2.6 Minutes: Approval Of The Minutes For The Regular Meetings Of October 24, 2013 And November 14, 2013. (Board Secretary) 2.7 Report: Executive Director Awards of Recent Public Works and Professional Services Contracts for the Period from May 2013 through October 2013 (Engineering) 2 2 AGENDA 3. MAJOR PROJECTS This segment of the meeting is reserved for action and discussions regarding the status of Major Projects and issues of special importance. 3.1 Report: Shore Power Update (Maritime) 3.2 Report: Energy Innovation Study (Environmental/External Affairs) 4. BUDGET & FINANCE This segment of the meeting is reserved for action or discussion regarding the status of Budget and Finance issues. 4.1 Resolution: Authorization To Renew The Owner Controlled Insurance Program (“OCIP”) For Three Years Beginning As Soon As Possible (Approximately February 1, 2014), And Related Actions. 4.2 Report: Comprehensive Annual Financial Report For Year Ended June 30, 2013 4.3 Report: Management Letter For Year Ended June 30, 2013 5. STRATEGY & POLICY This segment of the meeting is reserved for action or discussion on Strategy and Policy Issues. 5.1 Report: Renewable Energy Procurement Update (Engineering) 5.2 Resolution: Adoption Of First Amended And Restated Renewable Energy Resource Procurement Plan (Engineering) 5.3 Resolution: Authorization To Execute Renewable Energy Certificate Transfer Agreement With Northern California Power Agency (Engineering) 6. REMAINING ACTION ITEMS Remaining Action Items are items not previously addressed in this Agenda that may require staff presentation and/or discussion and information prior to action by the Board. 6.1 Resolution: Authorization To Upgrade The Audio System For The Board Room Located At 530 Water Street, Oakland, California (Board Secretary/CRE/IT) 6.2 Ordinance: Authorization To Extend Lease With Ports America Outer Harbor Terminal, LLC For The Berths 25/26 Marine Terminal For Six Months, Through June 30, 2014 (Maritime) 3 3 AGENDA 6.3 Ordinance: Five-Year Extension Of License And Concession Agreement With Piedmont Hawthorne Aviation, LLC D/B/A Landmark Aviation (Aviation) 6.4 Ordinance: Approval Of A Second Amendment To Lease Of The Lease Between Port Of Oakland And Southwest Airlines Co. Dated February 1, 2014 (501 Alan Shepard Way) (Aviation) 6.5 Ordinance: Authorization To Amend Port Ordinance 3634 To Adjust Certain North Field Rates And To Adopt An Ordinance To Authorize A Five-Year Extension Of Multiple Agreements With General Aviation Tenants (Aviation) 6.6 Ordinance: First Reading Of An Ordinance Approving A Space/Use Permit For Non- Exclusive Retain And Duty Free Concession Privileges With World Duty Free Group North America And Adoption Of A Resolution Approving An Amendment To The Space/Use Permit For Non-Exclusive Food, Beverage, Retain And Duty Free Concession Privileges With Host International, Inc. (Aviation) 7. UPDATES/ANNOUNCEMENTS The President, Members of the Board and the Executive Director will report on noteworthy events occurring since the last Board Meeting. 8. SCHEDULING This segment of the meeting is reserved for scheduling items for future Agendas and/or scheduling Special Meetings 8.1 Resolution: Resolution Adopting A Schedule For Regular Meetings Of The Board Of Port Commissioners For The Calendar Year 2014 (Board) OPEN FORUM The Board will receive public comment on non-agenda items during this time. Please fill out a speaker card and present it to the Secretary of the Board. ADJOURNMENT The next Regular Meeting of the Board will be held on January 23, 2014 4 4 AGENDA PUBLIC PARTICIPATION To Speak on an Agenda Item You may speak on any item appearing on the Agenda. Please fill out a Speaker’s Card and give it to the Board Secretary before the start of the meeting or immediately after conclusion of Closed Session. Cards received after the start of the meeting will be treated as a single request to speak in Open Forum. All speakers will be allotted a minimum of one minute. To Receive Agendas & Related Materials Should you have questions or concerns regarding this Agenda, or wish to review any of the Agenda Related Materials, please contact the Board Secretary, John Betterton, at: (510) 627-1696, or visit our web page at: www.portofoakland.com To receive Port Agendas and Agenda Related Materials by email, please email your request to: [email protected] Disability Related Modifications Any person who requires a disability-related modification or accommodation, including auxiliary aids or services, in order to participate in the meeting, may submit a written request, electronic request, or telephone request [via the California Relay Service (telephone) for the hearing impaired at (800) 735-2922], to the Secretary of the Board no later than five working days prior to the scheduled meeting date. John Betterton, Secretary of the Board 530 Water Street, Oakland, CA 94607 [email protected] (510) 627-1696 Language & Interpretive Services As a grantee of federal aid grant funds from the US Department of Transportation, the Port is responsible for ensuring equal access to its programs, services, and benefits. To request bilingual interpreters or materials in alternate formats, please contact the Assistant Secretary of the Board no later than five working days prior to the scheduled meeting date. Daria Edgerly, Assistant Secretary of the Board 530 Water Street, Oakland, CA 94607 [email protected] (510) 627-1337 Scented Products Please refrain from wearing scented products to this meeting so attendees who experience chemical sensitivities may attend. 5 5 AGENDA Commissioner’s Statement of Intention We are a governing Board whose authority lies with the entirety of the Board. We govern in accordance with our fiduciary duty to the Port of Oakland. We conduct ourselves with clarity and transparency, grounded in the principles of integrity, trust and respect. We reach our decisions through candid, open and deliberative debate and hold both staff and ourselves accountable for implementing them.