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Waverley Council Audit-In-Confidence

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Waverley Council Audit-In-Confidence 0000000000000000000000000000000007Waverley Council PO Box 9, Bondi Junction, NSW 1355 DX 12006 Bondi Junction. Telephone: 9369 8000 Fax: 9387 1820 TTY: 9389 9827 (For hearing impaired) 14 August 2012 A meeting of COUNCIL will be held at Waverley Council Chambers, Bondi Road, Bondi Junction at: 7.00PM, TUESDAY, 21 AUGUST 2012 QUORUM: Seven Councillors. APOLOGIES: E-mail the General Manager or Governance Manager. Late notice by telephone or through a Councillor attending the meeting. Tony Reed GENERAL MANAGER MEETING DATES FOR SEPTEMBER 2012 Council (Inspection) Meeting 01/09/2012 Council 04/09/2012 Council (Mayoral Election) Meeting 27/09/2012 AGENDA 1208.1 STATEMENT OF AFFIRMATION & ACKNOWLEDGMENT OF INDIGENOUS HERITAGE The Mayor will read the following Statement of Affirmation and Acknowledgment of Indigenous Heritage. “We, the Elected Members and staff of Waverley Council undertake to act with honesty and integrity, and conduct ourselves in a way that engenders trust and confidence in the decisions we make on behalf of the Waverley community. Waverley Council respectfully acknowledges our indigenous heritage and recognises the ongoing Aboriginal traditional custodianship of the land which forms our Local Government Area.” 1208.2 LEAVES OF ABSENCE AND APOLOGIES 1208.3 DECLARATIONS OF INTEREST 1. ____________________________________________________________________ 2. ____________________________________________________________________ 1208.4 CONFIRMATION OF MINUTES 1208.4.1 PAGE 11 Council Meeting – 17 July 2012 Recommendation: That the Minutes of the Council Meeting of 17 July 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting. 1206.4.2 PAGE 44 Council Inspection Meeting – 4 August 2012 Recommendation: That the Minutes of the Council Inspection Meeting of 4 August 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting. Waverley Council Meeting – Tuesday, 21 August 2012 2 1208.5 ADDRESSES TO COUNCIL BY MEMBERS OF THE PUBLIC 1. ____________________________________________________________________ 1208.6 MAYORAL MINUTE 1208.7 OBITUARIES (A02/0017) The Mayor will ask Councillors for the submission of any Obituary Notices. Recommendation (if required): That a letter of sympathy be forwarded to the family/ies of the deceased named expressing the condolences of the Mayor, Councillors and staff in the bereavement they have experienced. Council will rise for a minute’s silence for the souls of people generally who have died in our Local Government Area. 1208.8 QUESTIONS BY COUNCILLORS WITH NOTICE 1208.8.1 Life Teeming – Life Teaming Sculpture The following question was submitted by Cr Sloan: The July – August edition of the prestigious bi-monthly The Sculptors Society Bulletin features Terrance Plowright’s Life Teeming – Life Teaming sculpture on its cover, together with a feature article. As it is an honour for a sculpture to be recognised in this way by art aficionados could Council purchase a copy of the July – August edition of the bulletin for the library? 1208.9 QUESTIONS BY COUNCILLORS TO THE MAYOR WITHOUT NOTICE Note from the General Manager: In accordance with Council’s adopted procedures, each Councillor may ask the Mayor one question without notice. Councillors are requested to submit their question in writing to the Mayor at the time the question is asked. 1. ____________________________________________________________________ Waverley Council Meeting – Tuesday, 21 August 2012 3 1208.10 PUBLICATIONS RECEIVED Recommendation: That Council receive and note the following publications received from public bodies: 1. Transpec Digest – Winter Edition 2012. 2. GTR – Government Technology Review – July August 2012 – Issue 13. 1208.11 NOTICE OF MOTIONS SUBMITTED BY COUNCILLORS Note from the General Manager: Council should note that for the purposes of budgetary control and planning, any Notices of Motion received and endorsed by Council, will be assessed for budgetary implications. If they cannot be achieved within existing allocations they will be referred to the Finance, Ethics & Strategic Planning Committee for its consideration of budget implications, in conjunction with the budget estimates or at a quarterly review of the budget. The report to Council about progress in achieving Council’s Motions will also highlight whether budget issues are involved. 1208.11.1 Lynch Avenue, Queens Park The following Notice of Motion was submitted by Cr Mora Main: “That Council requests a report be submitted to the Waverley Traffic Committee seeking advice on maximum load limits or vehicle size and length which should be applied to Lynch Avenue, Queens Park, and that the report include recommendations for implementation of suitable traffic measures. BACKGROUND The storage facility at 2c Queens Park Road is located between Queens Park Road and Lynch Avenue, Queens Park. Its primary vehicle access is via Lynch Avenue. This is a narrow lane running between Denison Street and Birrell Lane. The storage facility was approved many years ago, primarily for domestic storage purposes with deliveries and pick-ups using small vans and cars. Increasing commercial activity at the storage units has resulted in large trucks and other commercial vehicles arriving in the lane around the clock. Parking is restricted in Lynch Avenue to assist turning of vehicles into the private driveway. This does not solve the problem for overly long trucks which cannot manoeuvre into the private driveway to load and unload inside the building, as approved. They are unloading and loading in the lane, blocking normal residential access and causing damage to adjoining private property and to council’s road surface, kerbs and footpaths. Limiting the size of vehicles permitted to use this lane would assist in achieving better compliance with the intent of the approved storage use.” Waverley Council Meeting – Tuesday, 21 August 2012 4 1208.12 ADDITIONAL MATTERS FOR CONSIDERATION 1208.12.1 PAGE 52 Waverley Audit Committee Bi-Annual Report (A09/1105) Report dated 19 July 2012 from the Chairperson, Waverley Audit Committee on the operations of the Waverley Audit Committee for the period November 2011 to May 2012 as required under the Audit Committee Charter. Recommendation: That Council receive and note the report. 1208.12.2 PAGE 67 Improved Place Management – Trial Outcomes (A04/2016) Report dated 9 August 2012 from the Director, Public Works & Services about the implementation of Mayor’s Civic Pride and Public Place Monitor initiatives. Recommendation: That Council receive and note the report. 1208.12.3 PAGE 70 New Waverley Council Depot Site – Re-exhibition of the 2012/13 Revenue Policy (A12/0193) Report dated 10 August 2012 from the Director, Corporate & Technical Services seeking approval to publicly re-exhibit an amended Statement of Borrowings in the adopted 2012/13 Revenue Policy for purposes of financing cash flows on purchase and construction of Council depot facilities. Recommendation: That Council: 1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue Policy. 2. Approve public re-exhibition of Council’s 2012/13 Revenue Policy to seek public comment on increased borrowings as a source of short term cash flow funding for purchase and construction of new depot facilities. 1208.12.3 PAGE 73 Arts Plus Plan (A06/0195) Report dated 10 August 2012 from the Director Recreation Customer and Community Services regarding the Arts Plus Plan. Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012. Waverley Council Meeting – Tuesday, 21 August 2012 5 1208.13 ADOPTION OF COMMITTEE MINUTES 1208.13.1 PAGE 144 Development Control Committee Meeting – 24 July 2012 Recommendation: That the Minutes of the Development Control Committee Meeting of 24 July 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that Meeting. 1208.13.2 PAGE 157 Finance, Ethics & Strategic Planning Committee Meeting – 7 August 2012 Recommendation: That the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting of 7 August 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the decisions contained in Clauses F- 1208.1 to F-1208.3 be received and noted. 1208.13.3 PAGE 159 Community, Housing, Environmental Services & Public Works Committee Meeting – 7 August 2012 Recommendation: That the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting of 7 August 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the recommendations contained in Clauses C-1208.1 and C-1208.2 be adopted. Save and except the following: 1. ____________________________________________________________________ 1208.13.4 PAGE 162 Waverley Traffic Committee Meeting – 26 July 2012 Recommendation: That Part 1 of the Minutes of the Waverley Traffic Committee Meeting of 26 July 2012 be received and noted, and that the recommendations contained in Clauses WTC-1207.C1 to WTC-1207.C6, WTC-1207.V1.to WTC 1207.V6, WTC-1207.Z1 and WTC- 1207.L1 and 1207.L2 be adopted. Save and except the following: 1. ____________________________________________________________________ Waverley Council Meeting – Tuesday, 21 August 2012 6 1208.14 GENERAL MANAGER’S REPORT 1208.14.1 PAGE 173 Fortnightly Pay (A11/0197-02) Report dated 14 August 2012 from the General Manager. Recommendation: That
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