Waverley Council Audit-In-Confidence

0000000000000000000000000000000007Waverley Council

PO Box 9, Bondi Junction, NSW 1355 DX 12006 Bondi Junction. Telephone: 9369 8000 Fax: 9387 1820 TTY: 9389 9827 (For hearing impaired)

14 August 2012

A meeting of COUNCIL will be held at Waverley Council Chambers, Bondi Road, Bondi Junction at:

7.00PM, TUESDAY, 21 AUGUST 2012

QUORUM: Seven Councillors.

APOLOGIES: E-mail the General Manager or Governance Manager.

Late notice by telephone or through a Councillor attending the meeting.

Tony Reed GENERAL MANAGER

MEETING DATES FOR SEPTEMBER 2012

Council (Inspection) Meeting 01/09/2012 Council 04/09/2012 Council (Mayoral Election) Meeting 27/09/2012

AGENDA

1208.1 STATEMENT OF AFFIRMATION & ACKNOWLEDGMENT OF INDIGENOUS HERITAGE

The Mayor will read the following Statement of Affirmation and Acknowledgment of Indigenous Heritage.

“We, the Elected Members and staff of Waverley Council undertake to act with honesty and integrity, and conduct ourselves in a way that engenders trust and confidence in the decisions we make on behalf of the Waverley community.

Waverley Council respectfully acknowledges our indigenous heritage and recognises the ongoing Aboriginal traditional custodianship of the land which forms our Local Government Area.”

1208.2 LEAVES OF ABSENCE AND APOLOGIES

1208.3 DECLARATIONS OF INTEREST

1. ______

2. ______

1208.4 CONFIRMATION OF MINUTES

1208.4.1 PAGE 11 Council Meeting – 17 July 2012

Recommendation: That the Minutes of the Council Meeting of 17 July 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting.

1206.4.2 PAGE 44 Council Inspection Meeting – 4 August 2012

Recommendation: That the Minutes of the Council Inspection Meeting of 4 August 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting.

Waverley Council Meeting – Tuesday, 21 August 2012 2 1208.5 ADDRESSES TO COUNCIL BY MEMBERS OF THE PUBLIC

1. ______

1208.6 MAYORAL MINUTE

1208.7 OBITUARIES (A02/0017)

The Mayor will ask Councillors for the submission of any Obituary Notices.

Recommendation (if required): That a letter of sympathy be forwarded to the family/ies of the deceased named expressing the condolences of the Mayor, Councillors and staff in the bereavement they have experienced.

Council will rise for a minute’s silence for the souls of people generally who have died in our Local Government Area.

1208.8 QUESTIONS BY COUNCILLORS WITH NOTICE

1208.8.1 Life Teeming – Life Teaming Sculpture

The following question was submitted by Cr Sloan:

The July – August edition of the prestigious bi-monthly The Sculptors Society Bulletin features Terrance Plowright’s Life Teeming – Life Teaming sculpture on its cover, together with a feature article.

As it is an honour for a sculpture to be recognised in this way by art aficionados could Council purchase a copy of the July – August edition of the bulletin for the library?

1208.9 QUESTIONS BY COUNCILLORS TO THE MAYOR WITHOUT NOTICE

Note from the General Manager: In accordance with Council’s adopted procedures, each Councillor may ask the Mayor one question without notice. Councillors are requested to submit their question in writing to the Mayor at the time the question is asked.

1. ______

Waverley Council Meeting – Tuesday, 21 August 2012 3 1208.10 PUBLICATIONS RECEIVED

Recommendation: That Council receive and note the following publications received from public bodies:

1. Transpec Digest – Winter Edition 2012.

2. GTR – Government Technology Review – July August 2012 – Issue 13.

1208.11 NOTICE OF MOTIONS SUBMITTED BY COUNCILLORS

Note from the General Manager: Council should note that for the purposes of budgetary control and planning, any Notices of Motion received and endorsed by Council, will be assessed for budgetary implications.

If they cannot be achieved within existing allocations they will be referred to the Finance, Ethics & Strategic Planning Committee for its consideration of budget implications, in conjunction with the budget estimates or at a quarterly review of the budget.

The report to Council about progress in achieving Council’s Motions will also highlight whether budget issues are involved.

1208.11.1 Lynch Avenue, Queens Park

The following Notice of Motion was submitted by Cr Mora Main:

“That Council requests a report be submitted to the Waverley Traffic Committee seeking advice on maximum load limits or vehicle size and length which should be applied to Lynch Avenue, Queens Park, and that the report include recommendations for implementation of suitable traffic measures.

BACKGROUND The storage facility at 2c Queens Park Road is located between Queens Park Road and Lynch Avenue, Queens Park. Its primary vehicle access is via Lynch Avenue. This is a narrow lane running between Denison Street and Birrell Lane.

The storage facility was approved many years ago, primarily for domestic storage purposes with deliveries and pick-ups using small vans and cars. Increasing commercial activity at the storage units has resulted in large trucks and other commercial vehicles arriving in the lane around the clock. Parking is restricted in Lynch Avenue to assist turning of vehicles into the private driveway. This does not solve the problem for overly long trucks which cannot manoeuvre into the private driveway to load and unload inside the building, as approved. They are unloading and loading in the lane, blocking normal residential access and causing damage to adjoining private property and to council’s road surface, kerbs and footpaths. Limiting the size of vehicles permitted to use this lane would assist in achieving better compliance with the intent of the approved storage use.”

Waverley Council Meeting – Tuesday, 21 August 2012 4 1208.12 ADDITIONAL MATTERS FOR CONSIDERATION

1208.12.1 PAGE 52 Waverley Audit Committee Bi-Annual Report (A09/1105)

Report dated 19 July 2012 from the Chairperson, Waverley Audit Committee on the operations of the Waverley Audit Committee for the period November 2011 to May 2012 as required under the Audit Committee Charter.

Recommendation: That Council receive and note the report.

1208.12.2 PAGE 67 Improved Place Management – Trial Outcomes (A04/2016)

Report dated 9 August 2012 from the Director, Public Works & Services about the implementation of Mayor’s Civic Pride and Public Place Monitor initiatives.

Recommendation: That Council receive and note the report.

1208.12.3 PAGE 70 New Waverley Council Depot Site – Re-exhibition of the 2012/13 Revenue Policy (A12/0193)

Report dated 10 August 2012 from the Director, Corporate & Technical Services seeking approval to publicly re-exhibit an amended Statement of Borrowings in the adopted 2012/13 Revenue Policy for purposes of financing cash flows on purchase and construction of Council depot facilities.

Recommendation: That Council:

1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue Policy.

2. Approve public re-exhibition of Council’s 2012/13 Revenue Policy to seek public comment on increased borrowings as a source of short term cash flow funding for purchase and construction of new depot facilities.

1208.12.3 PAGE 73 Arts Plus Plan (A06/0195)

Report dated 10 August 2012 from the Director Recreation Customer and Community Services regarding the Arts Plus Plan.

Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012.

Waverley Council Meeting – Tuesday, 21 August 2012 5 1208.13 ADOPTION OF COMMITTEE MINUTES

1208.13.1 PAGE 144 Development Control Committee Meeting – 24 July 2012

Recommendation: That the Minutes of the Development Control Committee Meeting of 24 July 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that Meeting.

1208.13.2 PAGE 157 Finance, Ethics & Strategic Planning Committee Meeting – 7 August 2012

Recommendation: That the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting of 7 August 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the decisions contained in Clauses F- 1208.1 to F-1208.3 be received and noted.

1208.13.3 PAGE 159 Community, Housing, Environmental Services & Public Works Committee Meeting – 7 August 2012

Recommendation: That the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting of 7 August 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the recommendations contained in Clauses C-1208.1 and C-1208.2 be adopted.

Save and except the following:

1. ______

1208.13.4 PAGE 162 Waverley Traffic Committee Meeting – 26 July 2012

Recommendation: That Part 1 of the Minutes of the Waverley Traffic Committee Meeting of 26 July 2012 be received and noted, and that the recommendations contained in Clauses WTC-1207.C1 to WTC-1207.C6, WTC-1207.V1.to WTC 1207.V6, WTC-1207.Z1 and WTC- 1207.L1 and 1207.L2 be adopted.

Save and except the following:

1. ______

Waverley Council Meeting – Tuesday, 21 August 2012 6 1208.14 GENERAL MANAGER’S REPORT

1208.14.1 PAGE 173 Fortnightly Pay (A11/0197-02)

Report dated 14 August 2012 from the General Manager.

Recommendation: That the report of the General Manager regarding the shift from weekly pay to fortnightly pay cycle be received and noted.

1208.15 PETITIONS

1208.15.1 Save Bronte Cake Shop – Petition protesting about the eviction of the Bronte Cake Shop (A02/0037)

Petition containing over 600 signatures protesting against the landlord’s eviction of the Bronte Cake Shop from its current premises.

Recommendation: That the petition be received and noted and forwarded to the Director, Planning & Environmental Services.

1208.16 QUESTIONS BY COUNCILLORS FOR NEXT COUNCIL MEETING

1. ______

1208.17 URGENT BUSINESS

1208.18 MATTERS TO BE DEALT WITH IN CLOSED SESSION

Note from the General Manager: It is my opinion that the business listed under this section is of a kind referred to in section 10A(2) of the Local Government Act 1993 and, under the provisions of the Act and the Local Government (General) Regulation 2005, should be dealt with in a part of the meeting that is closed to members of the public and the media.

In accordance with section 10A(2) of the Act, Council may close part of its meeting to deal with business of the following kind:

(a) personnel matters concerning particular individuals.

(b) personal hardship of any resident or ratepayer.

Waverley Council Meeting – Tuesday, 21 August 2012 7 (c) information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

(d) commercial information of a confidential nature that would, if disclosed:

i prejudice the commercial position of a person who supplied it; or ii confer a commercial advantage on a competitor of Council;

iii reveal a trade secret.

(e) information that would, if disclosed, prejudice the maintenance of law.

(f) matters affecting the security of Council, Councillors, Council staff and Council property.

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.

Pursuant to section 10A(4) of the Act and clause 252 of the Regulation, members of the public may make representations to the meeting immediately after the motion to close part of the meeting is moved and seconded, as to whether that part of the meeting should be closed.

The following matters are proposed to be dealt with in Closed Session:

1208.18.1 ISSUED SEPARATELY CONFIDENTIAL REPORT – Tamarama Park – Compulsory Acquisition of Parcel of Land lot 12/1153358, 10A Illawong Avenue (A05/1644)

Confidential report dated 9 August 2012 from the Director, Corporate & Technical Services updating councillors about the compulsory acquisition of the former Fletcher Estate parcel of land lot 12/1153358 also known as 10A Illawong Avenue.

This matter is classified as confidential under the provisions of Section 10A (2)(g) of the Local Government Act 1993.

1208.18.2 ISSUED SEPARATELY CONFIDENTIAL REPORT - Rowe Street Bus Rail Interchange Access and Improvements (A03/1380-4)

Confidential report dated 7 August 2012 from the Director, Corporate and Technical Services about progress on the Mayoral Minute of 21 February 2012.

This matter is classified as confidential under the provisions of Section 10A (2)(c) of the Local Government Act 1993.

Waverley Council Meeting – Tuesday, 21 August 2012 8 Before the motion to close the meeting is put, the Chair will provide an opportunity for members of the public to make representations as to whether this part of the meeting should be closed.

Recommendation to move into closed session: That:

1. Council move into closed session to deal with these matters which are classified as confidential under the provisions of Section 10A (2) (c) and (g) of the Local Government Act 1993 for the following reasons:

(a). The report at Item 1208.18.1 refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

It is not in the public interest to reveal details about the matter as it is the subject of legal proceedings.

(b). The report at Item 1208.18.2 contains information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

It is not in the public interest to reveal details of Council’s position with regard to this matter as doing so would place Council at a commercial disadvantage.

2. Pursuant to section 10A(1), 10A(2) and 10A(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2) of the Local Government Act 1993.

3. The correspondence and reports relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993.

1208.RMP Resolutions from closed session made public

In accordance with Clause 253 of the Local Government (General) Regulation 2005, when the meeting resumes in open session the Chair will announce the resolutions made by Council, including the names of the movers and seconders, while the meeting was closed to members of the public and the media.

1208.19 SUBMISSION OF RESCISSION MOTIONS

Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council’s Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions.

Waverley Council Meeting – Tuesday, 21 August 2012 9 Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice.

Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting.

The Chair will call for the submission of any rescission motions.

Waverley Council Meeting – Tuesday, 21 August 2012 10 MINUTES OF THE WAVERLEY COUNCIL MEETING HELD AT THE WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 17 JULY 2012

PRESENT

Councillor Wakefield (Mayor) (Chair) Councillors Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Jackson, Kanak, Kay, Main, Sloan and Strewe.

At the commencement of proceedings at 7.09 pm those present were as listed above with the exception of Cr Jackson who arrived at 7.19pm.

At 9.26pm, after consideration of Item 1207.6.4, Cr Jackson left the meeting and did not return.

At 9.35pm, during the discussion on Item 1207.11.1, the Mayor, Cr Wakefield relinquished the Chair and Cr Sloan assumed the Chair.

At 9.38pm, prior to the vote on Item 1207.11.1, Cr Sloan relinquished the Chair and the Mayor, Cr Wakefield, assumed the Chair.

At 10.16pm, prior to the discussion and vote on Item 1207.11.1, the Mayor, Cr Wakefield, relinquished the Chair and Cr Sloan assumed the Chair.

At 10.17pm, prior to the discussion and vote on Item 1207.11.9, Cr Sloan relinquished the Chair and the Mayor, Cr Wakefield, assumed the Chair.

At 10.51pm, prior to consideration of Item 1207.18.1, Cr Strewe left the meeting and did not return.

1207.1 STATEMENT OF AFFIRMATION & ACKNOWLEDGMENT OF INDIGENOUS HERITAGE

The Mayor read the following Statement of Affirmation and Acknowledgment of Indigenous Heritage.

Waverley Council respectfully acknowledges our indigenous heritage and recognises the ongoing Aboriginal traditional custodianship of the land which forms our Local Government Area.”

This is Page 1 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

11 MAYOR 1207.2 LEAVES OF ABSENCE AND APOLOGIES

There were no apologies for this meeting.

There were no leaves of absence granted by Council for this meeting.

1207.3 DECLARATIONS OF INTEREST

The Mayor asked for any Declarations of Interests and the following were received:

1. Cr Kanak declared a less than significant non pecuniary interest in Item 1207.11.6 – Aboriginal Community Colleges, and informed the meeting that he is a non-executive, honorary member of the Board of Tranby Aboriginal College, a non-executive member of the NSW Reconciliation Council which is a tenant of Tranby Aboriginal College, and a Councillor on the Eastern Region Local Government Aboriginal Torres Strait Islander Forum.

2. Crs Betts, Clayton, Kanak and Wakefield declared a less than significant non pecuniary interest in Item 1207.12.4 – Lease Bondi Beach Foods Pty Ltd (the Bucket List), Shop 1 Bondi Pavilion (A11/0726), and informed the meeting that they know the lessee.

1207.4 CONFIRMATION OF MINUTES

1207.4.1 Council Inspection Meeting – 2 June 2012

MOTION / UNANIMOUS DECISION (Wakefield / Kay)

That the Minutes of the Council Inspection Meeting of 2 June 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting.

1207.4.2 Council Meeting – 19 June 2012

MOTION / UNANIMOUS DECISION (Wakefield / Kanak)

That the Minutes of the Council Meeting of 19 June 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that meeting.

This is Page 2 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

12 MAYOR 1207.5 ADDRESSES TO COUNCIL BY MEMBERS OF THE PUBLIC

1. A Waverley resident addressed the meeting in regards to Item 1207.11.4 – Dog Walkers.

2. A Ruwald – Item 1207.12.4 – Lease Bondi Beach Foods Pty Ltd (the Bucket List), Shop 1 Bondi Pavilion (A11/0726)

3. L Lieber – Item 1207.13.2 – Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.7 – Waverley Park Draft Plan of Management – Results of Exhibition / Adoption (A03/0088)

1207.6 MAYORAL MINUTE

1207.6.1 Child Care in Waverley

MOTION / UNANIMOUS DECISION (Wakefield)

That:

1. Council confirm its commitment to the provision of child care places, and undertake necessary actions to resource an increase in the supply of child care in Waverley.

2. To further this undertaking, a report be prepared that:

(a). Establishes an estimate of current outstanding demand for child care places in Waverley using internal waiting lists and existing research.

(b). Analyses and models the cost of the provision of a child care place.

(c). Details supply fulfillment models, potential of Council lands and facilities to be used for child care and the estimated costs associated with each.

(d). Details sources of potential funding including grants, loans and capital works allocation.

(e). Considers the implications to the Long Term Financial Plan and the Investment Strategy of recommended actions.

BACKGROUND Council currently uses several models to supply child care places including long day care, family day care, and Council supported community day care.

Council is clearly an important and respected player in the provision of high quality, affordable child care in the Eastern Suburbs with over 150 family care places, over 200 Council direct places, and around 90 Council supported community places.

This is Page 3 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

13 MAYOR Regrettably, there is still a significant waiting list for places. It is clear from this and anecdotal evidence that the demand for child care significantly exceeds supply.

Council has large land holdings and facilities in the area that have the potential to accommodate the shortfall in supply.

The construction of the Mill Hill Early Education Centre in Bondi Junction has provided Council with the necessary data to analyse the current cost of the provision of a child care place. This, and other information, should be used to provide the necessary data to analyse the costs so that Council can devise a strategy for increasing the provision of new child care places to better satisfy the level of demand from our community.

1207.6.2 Art Deco

MOTION / UNANIMOUS DECISION (Wakefield)

That Council:

1. Commission a preliminary study to determine the range and extent of interwar buildings of note in the Bondi Beach area with a view to developing a set of DCP controls to maintain their individual character and to identify, understand and protect them as a group.

2. Revise the Bondi Beach DCP Part E.2 (Site specific: Bondi Beach) to change Annexure E2-1 for preferred paint and material treatment of heritage items and contributory buildings to reflect the colour palette of the art deco and inter-war period.

3. Hold a workshop for staff, planners and Councillors to educate, inform and allow them to learn about art deco, inter-war and architecture in Bondi Beach and throughout Waverley.

4. Develop a resource on Council's website with photos and history of Bondi's buildings of the art deco and inter-war period.

5. Investigate ways that will encourage and / or ensure retention and restoration of important facades of art deco and inter-war buildings along Campbell Parade. These could include a grant system or prize for the restoration of the facades and / or provision of incentive-based controls in the LEP / DCP similar to the existing heritage incentive clause, or changes to existing controls in the LEP / DCP.

BACKGROUND Council recognises the significance of the existing built form of Bondi Beach's art deco and inter-war architecture, and the contribution of these buildings to the area's character, historical significance and appeal to both visitors and residents.

This is Page 4 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

14 MAYOR 1207.6.3 Staff Pay Cycles

Cr Clayton was not present in the Chamber during the discussion and vote on this item.

MOTION / DECISION (Wakefield)

That Council:

1. Affirms its support for staff to receive pay weekly or fortnightly.

2. Undertake a review of pay processes to ensure efficiency is improved.

BACKGROUND Council has staff working across a wide variety of professions and skills in a multitude of different work tasks.

In the case of a number of Council staff, especially outdoor staff, a weekly pay cycle is most appropriate for their working conditions. Other staff prefer a fortnightly pay cycle.

Given the varying pay cycles of staff and the need for processing of penalty and overtime payments for some staff as well as general staff remuneration fulfillment, Council needs efficient systems and procedures for wage and salary management.

1207.6.4 The Green Paper

MOTION / DECISION (Wakefield)

That:

1. Council is of the opinion that the State Government's Green Paper on a new Planning System for NSW removes almost all rights from residents and Councillors to have a say on development (other than at the strategic document preparation stage), and that too much weight has been given to the submissions mentioned in the Green Paper from those with a commercial interest in development. The Green Paper also increases the rights of those seeking rezoning of land to the detriment of existing residents. The Green Paper also throws up the option of a new property tax on existing fully developed residential areas such as Dover Heights, Bronte and Queens Park where infrastructure has already been paid for by residents – a tax that would be used to assist developers in Greenfield sites.

2. Council is of the opinion that the proposals in The Green Paper are not in the best interests of Waverley residents.

3. Council seek a commitment to ecological sustainable development.

4. A workshop be held to discuss the issues in depth, and a submission be prepared to forward to the State Government.

This is Page 5 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

15 MAYOR AMENDMENT (Betts / Kay)

That Council defers consideration of this matter until a workshop / briefing is held to discuss the issues in depth.

THE AMENDMENT WAS PUT AND DECLARED LOST.

AMENDMENT (Kay / Goltsman)

That, subject to the assessments and conclusions of the workshop, Council:

1. Is of the opinion that the State Government's Green Paper on a new Planning System for NSW removes almost all rights from residents to have a say on development (other than at the strategic document preparation stage), and that too much weight has been given to the submissions mentioned in the Green Paper from those with a commercial interest in development. The Green Paper also increases the rights of those seeking rezoning of land to the detriment of existing residents. The Green Paper also throws up the option of a new property tax on existing fully developed residential areas such as Dover Heights, Bronte and Queens Park where infrastructure has already been paid for by residents – a tax that would be used to assist developers in Greenfield sites.

2. Is of the opinion that the proposals in The Green Paper are not in the best interests of Waverley residents.

THE AMENDMENT WAS PUT AND DECLARED LOST.

THE MOTION WAS THEN PUT AND DECLARED CARRIED.

BACKGROUND In section 4 "Community and Stakeholder engagements" it speaks about "active public participation charter" and "strategic community participation", BUT the public have no capacity to make submissions on any individual Development Application. The 'involvement' is at the 'strategic" planning stage – i.e. essentially an enlarged LEP process. Once the plan is decided upon, any application which fits the plan fully is given a 'tick and flick' approval within 10 days. An application which varies from the 'plan' is subject to a 'merit' assessment by the panel of experts and is dealt with within 25 days.

The Green Paper makes play of "appeal rights to the Land & Environment Court being maintained", but of course these are the appeal rights of the applicants – there is no suggestion of any third party appeal rights by an objector. Indeed, there appears to be no provision to object to any individual application.

Change 9 "suburban character zone” – there is no mention as to whether the current protections in the Act for existing non conforming uses and the preservation of existing use rights will remain, in which case this proposal is no better than the existing urban conservation zones, and indeed, due to the withdrawal of objection rights, it is fair to assume that the current restrictions in certain zones will, in fact, be weakened. Section 6 "Development assessment and compliance":

• Decisions on D/A by independent expert panels (i.e. elected Councillors are excluded). • Strategic compliance certificate – allows development to be considered 'before' local land use plan 'catches up'.

This is Page 6 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

16 MAYOR • Councils cannot refuse an application that complies with building envelopes and standards, the only code assessment (i.e. merit assessment) will apply to those parts of a development that do not comply.

• Increase the range of development types that are exempt from any approval.

• Extend the range of development types that can be approved by private certifiers.

• Allow Councils to vary standards for specific applications (bearing in mind that there is no process identified for public advertisement or submission on any application).

• Allow an applicant to seek an independent review of a Council's decision not to allow a rezoning to proceed (currently no such right exists).

Change 10 – cites those Councils that use independent expert panels to determine applications. Of the four cited, 3 of them (Liverpool, Warringah and Wollongong) were subject to administration as a result of the problems around development and zoning. In each case, the problems seem to centre around Council officers not Councillors.

The 'hierarchy' of decision makers identified at Local as “Council General Manager and Staff under delegation / local expert panel".

So not only are the public excluded from any capacity to objection or make submission regarding any application, their elected representatives are also excluded from any role.

Change 14 – increasing the use of code complying assessment

• Code compliant with private certifier – 10 days • code complying with private certifier and council assessed variation – 25 days

• Merit assessment when development is non compliant – 50 days. Only in this category is there some undefined "neighbourhood consultation" as the final stage – after it has been merit assessed. This would seem that the current subject criteria under the Act will no longer apply as what is the point of 'consulting' with the neighbourhood after the merit assessment has taken place?

Each flow chart shows the final outcome as "development approved".

Change 15

• Envisages an expanded role for "Developer proposed rezoning".

• Existing s82A and s96B review mechanisms will be 'retained and expanded". (There is, again, no identified role for public consultation or submission).

1207.7 OBITUARIES (A02/0017)

Eva Durna

Malcolm John Davis

This is Page 7 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

17 MAYOR MOTION / UNANIMOUS DECISION (Wakefield / Strewe)

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

That a letter of sympathy be forwarded to the families of the deceased named above expressing the condolences of the Mayor, Councillors and staff in the bereavement they have experienced.

Council rose for a minute’s silence for the souls of people generally who have died in our Local Government Area.

1207.8 QUESTIONS BY COUNCILLORS WITH NOTICE

1207.8.1 Removal of old air-conditioning units

The following question was submitted by Cr Strewe:

Does Council have the right to remove, or request removal of, old, rusty, unusable air conditioning units fastened to the walls of shops that hang over the public domain such as footpaths and grass verges?

The Director, Planning & Environmental Services replied:

Yes, air conditioners can be removed if they are considered to be dangerous. We can issue a notice and issue an Order under the Environmental Planning & Assessment Act. We are aware of a few around that we are doing inspections on at the moment to see if we are in a position to issue such a notice.

1207.8.2 On site Green Waste Recycling in Waverley Park

The following question was submitted by Cr Cancian:

When is a report on the on-site green waste recycling opportunity in Waverley Park, as identified in the Plan of Management, Action E19, likely to be presented to Council?

The Director, Recreation, Customer & Community Services replied:

The Plan of Management for Waverley Park was only adopted about an hour ago. There is a range of investigations in there, and that particular action around the on-site green waste recycling opportunities is listed as on-going. I don’t have a date yet for you on when we’ll have further information, but it will come, I would think, within the next twelve months.

This is Page 8 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

18 MAYOR 1207.8.3 Blair Street, North Bondi

The following question was submitted by Cr Kanak:

Given that the North Bondi Precinct has been dealing with an on-going issue in Blair Street for at least 3 years involving a woman running a suspected illegal backpacker and dog minding business, what is the current compliance situation there and are Council officers able to obtain and use video evidence presented to the North Bondi Precinct potentially showing the suspected illegal activities?

The Director, Planning & Environmental Services replied:

This is something that is under active assessment from my team. A Notice and an Order under the provisions of the Environmental Planning and Assessment Act 1979 have been issued to the owner and the occupier to cease the unauthorised use of the premises as a dog minding business. We do not have evidence that the premises is currently being used for backpackers. The next step is to commence legal action if they don’t comply with the Notice they have been given. We have been in contact with the owner of the property who is also pressuring the tenant to leave the property and is taking action through the Consumer Trader and Tenancy Tribunal to have the tenants evicted. We are monitoring the premises to continue to obtain evidence. Video evidence was taken into consideration when we issued the Notice. As indicated above, if the unauthorised use is continuing then legal action will need to be commenced to enforce the Cease Use Order. The Rangers and myself are doing another inspection of the property tomorrow just to have a look at it.

1207.8.4 Irish community issues

The following question was submitted by Cr Kanak:

Can a recent email sent to all Councillors which raises Irish Community issues in Waverley please be referred to the Multicultural Advisory Committee?

The Director, Recreation, Customer & Community Services replied:

Yes.

1207.8.5 Local Government Elections in Waverley

The following question was submitted by Cr Kanak:

Is Council able to involve some of the Aboriginal Torres Strait Islander Officers from the Aboriginal Unit of the Commonwealth Electoral Commission in administering the approaching pre-poll and Polling Day activities for the September 2012 Local Government Elections in Waverley?

The Director, Corporate & Technical Services replied:

This is Page 9 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

19 MAYOR Council does not staff, nor do we manage the staff of, Polling day and pre-polling day activities. In fact, the model is it’s fully contracted out to the State Electoral Commission so it’s our understanding that the Commonwealth Electoral Commission takes no role in the Local Government Elections, and the State Electoral Commission may, of course, choose to utilise the officers of the Aboriginal Unit of the Commonwealth Commission by approaching the Unit directly if they consider it necessary. But no, it’s not something Council can do because we don’t staff the elections.

1207.8.6 North Bondi Sewage Treatment Plant

The following question was submitted by Cr Kanak:

Can the General Manager request an update from Sydney Water on its monitoring of odour emissions from North Bondi Sewage Treatment Plant and any planned proposals for future improvements at the plant to reduce the odour emissions affecting residential areas, particularly when carried towards them on the north-easterly breeze?

The General Manager replied:

Yes, I’ll get the latest logs.

1207.9 QUESTIONS BY COUNCILLORS TO THE MAYOR WITHOUT NOTICE

There were no questions by Councillors to the Mayor without notice.

1207.10 PUBLICATIONS RECEIVED

Crs Jackson, Main and Strewe were not present in the Chamber during the discussion and vote on this item.

MOTION / UNANIMOUS DECISION (Wakefield / Cancian)

That Council receive and note the following publications received from public bodies:

1. Australian Competition & Consumer Commission – Update – Autumn 2012 – Issue 33.

2. Hotel News – June 2012 – Volume 28 – No. 5.

This is Page 10 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

20 MAYOR 1207.11 NOTICE OF MOTIONS SUBMITTED BY COUNCILLORS

The report to Council about progress in achieving Council’s Motions will also highlight whether budget issues are involved.

1207.11.1 Health and Hygiene Practices in Nail Clinics

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following is a revised version of the Notice of Motion submitted by Cr Sloan:

MOTION / UNANIMOUS DECISION (Sloan / Strewe)

That:

1. Council’s Health & Compliance Officers ensure that nail clinicians are using techniques that do not spread health problems, focusing on toe separators and basins.

2. Council request the appropriate State Departments investigate the working conditions of nail clinic employees.

1207.11.2 Residential Parking in Hastings Parade (east of Campbell Parade)

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following Notice of Motion was submitted by Cr Wakefield:

MOTION / DECISION (Wakefield / Kanak)

That Council undertake a new survey in Hastings Parade (east of Campbell Parade) as soon as practicable to determine if there is support for the establishment of a Residential Preferential Parking Scheme, and necessary reports be prepared and submitted to the Waverley Traffic Committee for consideration.

This is Page 11 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

21 MAYOR AMENDMENT (Kay / Clayton)

That the matter be deferred in order to allow interested residents to lodge a petition in support of a Residential Preferential Parking Scheme being implemented in Hastings Parade, east of Campbell Parade.

THE AMENDMENT WAS PUT AND DECLARED LOST.

THE MOTION WAS THEN PUT AND DECLARED CARRIED.

BACKGROUND In 2004, Council undertook a survey in Hastings Parade (east of Campbell Parade) for the establishment of a Residential Preferential Parking Scheme and the Traffic Committee approved the installation of a 2 hour residential zone. For some reason, this zone was never introduced and still today no residential zone has been installed in this street.

1207.11.3 Queens Park Footpath

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following is a revised version of the Notice of Motion submitted by Crs Betts and Kay:

MOTION / UNANIMOUS DECISION (Betts / Kay)

That:

1. Council urgently identify and report on the costs and feasibility of constructing a footpath on the south side nature strip of Queens Park Road between Bourke Street and Baronga Avenue to:

(a). Link the three Queens Park entrances.

(b). Provide a safe passage for pedestrians, including park users and Moriah College students.

2. Whilst undertaking preparation of plans for this matter, a discussion be held with Centennial Parklands.

BACKGROUND Currently, the nature strip in this portion of Queens Park Road is rough and uneven and yet carries a very heavy pedestrian load of park users and students from Moriah College, as well as train commuters walking to Randwick.

When it rains it becomes muddy and unusable, and pedestrians are forced to walk on Queens Park Road. Even in dry weather, the nature strip is a trip hazard for those who use it, and parents pushing strollers and bike riders are unable to use the verge and are forced onto the street. As this is a major bus route, pedestrian safety is compromised and the liability to Council is potentially huge. Council should create a safe alternative by constructing a footpath.

This is Page 12 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

22 MAYOR 1207.11.4 Dog Walkers

The following is a revised version of the Notice of Motion submitted by Crs Betts and Goltsman:

MOTION / UNANIMOUS DECISION (Betts / Goltsman)

That Council:

1. Investigate a means of licensing commercial dog walkers and charging a fee, similar to licences for personal trainers, for using off leash dog exercise areas and other public open space where off-leash dog walking is permissible.

2. Lobby the Minister for Local Government to make fee structures for all commercial dog walkers using public open space in relevant legislation or regulations.

3. Consult with all local dog walker organisations and residents whilst undertaking investigation of the proposed licensing.

BACKROUND Although the regulations only allow dog walkers to exercise four dogs per person, it is understood that the dog walkers are taking as many as 15 dogs per person up to Rodney Reserve and other dog exercise areas. One person is not able to safely manage so many dogs, and hence the dogs tend to run down the street and into private residences. Dogs may also roam into children’s playgrounds.

Currently, our Rangers have the right to fine dog walkers for each additional dog over 4 in the care of a single dog walker. However, as the Ranger is required to scan each dog and then be able to link each scanned dog to a specific walker, the system is impractical. A Council issued dog walker’s licence would ensure that there are sufficient carers to look after the dogs, that actions of the dogs while in the dog walker’s custody are managed appropriately (e.g. picking up dog excrement), and the care of our open spaces and safety of others is better addressed.

The current impractical system discourages our local residents who may or may not own their own dog from using these areas or even walking through them.

A Waverley resident addressed the meeting.

1207.11.5 NSW Heritage Council Talks

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following Notice of Motion was submitted by Cr Kanak:

MOTION / UNANIMOUS DECISION (Kanak / Wakefield)

That Council organise a briefing / staff development activity involving the La Perouse Local Aboriginal Lands Council and some of the presenters from the National Aboriginal Islander

This is Page 13 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

23 MAYOR Week (NAIDOC) 2012 Heritage Talks given in conjunction with the NSW Heritage Council through the Office of Environment and Heritage for all Councillors and / or Council staff who are interested, and especially those officers working with Planning, Heritage and Aboriginal Programs.

BACKGROUND As part of National Aboriginal Islander (NAIDOC) Week 2012, the Heritage Council of NSW organised a program of talks involving Aboriginal presenters which featured information on Koori Community Consultative processes as well as research being done on post-1788 Aboriginal Heritage in the Eastern Suburbs area.

Waverley Council is developing its Reconciliation Action Plan (RAP), and 'Earth Jurisprudence' and 'Due Diligence' have been topics of discussion with Council's cross- departmental officers contributing to the development of Council’s RAP. A new Waverley DCP is likely to include further development controls which will focus and strengthen our Aboriginal Torres Strait Islander Indigenous Heritage.

At the 26 January 2012 Citizenship Ceremony, Council formally accepted the document 'Sydney-Newcastle Aboriginal Culture Rights and Economic Development' (known as the 'SACRED' Principles) from the La Perouse Local Aboriginal Lands Council Chief Executive Officer, Mr Chris Ingrey. Margaret Campbell-Buck, an Aboriginal Business Woman and speaker / attendee at Waverley Council Library's 2012 Reconciliation Week Lecture on 'Aboriginal Astronomy', effectively commented at that event that the broader Australian Community have our Aboriginal and Environmental Heritage as an inherited legacy and together we have a responsibility to look after Country.

1207.11.6 Aboriginal Community Colleges

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

Cr Kanak declared a less than significant non pecuniary interest in this item and informed the meeting that he is a non-executive, honorary member of the Board of Tranby Aboriginal College, a non-executive member of the NSW Reconciliation Council which is a tenant of Tranby Aboriginal College, and a Councillor on the Eastern Region Local Government Aboriginal Torres Strait Islander Forum.

The following Notice of Motion was submitted by Cr Kanak:

MOTION / UNANIMOUS DECISION (Kanak / Wakefield)

That:

1. As Waverley is in the student catchment area for the Aboriginal Controlled Community College, Tranby Aboriginal College – Glebe Sydney, Council include Tranby in its education and graduate networking programs.

2. Council, through the Eastern Region Local Government Aboriginal Torres Strait Islander Forum, forge stronger community partnerships with Aboriginal Community Colleges like Tranby.

This is Page 14 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

24 MAYOR BACKGROUND Tranby College recently celebrated its 50th birthday as an iconic Aboriginal Community Controlled College. Tranby's student catchment area covers potential Aboriginal Torres Strait Islander students in Waverley's Local Government Area.

Waverley Council has existing internship and graduate links to universities which would be enhanced and benefit from associations with an Aboriginal TAFE level college like Tranby. Partnerships with Tranby would increase the community and reconciliatory capacity building potential of programs within the scope of the Eastern Region Local Government Aboriginal Torres Strait Islander Forum (ERLGATSIF). Tranby, and colleges like Tranby, is a potential source of qualified Aboriginal graduates and education / training facility for Council's Aboriginal Torres Strait Islander citizens and officers.

1207.11.7 Bloomsday 2013

Crs Betts and Jackson were not present in the Chamber during the discussion and vote on this item.

The following Notice of Motion was submitted by Cr Kanak:

MOTION / UNANIMOUS DECISION (Kanak / Wakefield)

That Council:

1. Through its Multicultural Advisory Committee, enhance existing links and forge new links with our Irish heritage constituency given the recent statistical increase in the new permanent Irish residents population of Waverley.

2. Work with the Irish Consulate in endeavouring to hold 'Bloomsday' on 16 June 2013 at the Bondi Beach Pavilion.

BACKGROUND 'Bloomsday' 2012 at Bondi Pavilion was appreciated and commended by Waverley constituents as a worthwhile community event. Favourable comments were made by the Irish Consulate that running the James Joyce event on the top floor of the Bondi Pavilion worked well.

A local representative of the Irish Welfare Bureau recently attended a meeting of Council's Multicultural Advisory Committee (MAC), and MAC's community capacity building potential would be enhanced with strengthened links to our Irish heritage constituency.

Councillors have also recently received an email highlighting issues from the Irish community.

This is Page 15 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

25 MAYOR 1207.11.8 Annual Mini Olympics

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following is a revised version of the Notice of Motion submitted by Cr Kanak:

MOTION / UNANIMOUS DECISION (Kanak / Wakefield)

That:

1. Council investigate making the Mini Olympics, or a similar event, a regular school holiday activity to be held at the Margaret Whitlam Recreation Centre oval as funding permits.

2. The olive tree that was brought from Kalamata, Greece and planted in Waverley Park by a Greek elder woman of Kalamata during the Olympic Torch Relay in Bondi Road prior to the 2004 Olympics, be cultivated, recognised for its significance and acknowledged at its location with a community plaque.

BACKGROUND A Mini Olympics was held at the Margaret Whitlam Recreation Centre on Friday, 6 July 2012 involving students and children from some OOSH centres across Sydney administering holiday programs, including Waverley Local Government Area public / private school attendees.

As part of activities celebrating the running of the Olympic Torch Relay through Waverley along Bondi Road, an olive tree from Kalamata, Greece was planted in Waverley Park under the supervision of a Greek elder woman from Kalamata. The tree, which was planted when Peter Moscatt was Waverley’s Mayor, represents a living connection to the transition of sport and culture from the ancient to the modern Olympics.

The Kalamata olive tree has recently been severely pruned and is now reshooting.

1207.11.9 Bronte Plateau Heritage Study

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following is a revised version of the Notice of Motion submitted by Crs Cancian and Main:

MOTION / DECISION (Cancian / Main)

That:

1. Council undertake a study of the history of the development of built form of the Bronte Plateau areas as shown on the map included in this agenda. The cost of undertaking the study not to exceed $80,000.

This is Page 16 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

26 MAYOR 2. The purpose of the study would be to identify and assess the significance of the existing settings, built fabric and streetscapes, and to make recommendations as to the maintenance of identified qualities / significance through establishment of conservation areas or specific future Development Controls.

AMENDMENT (Clayton / Goltsman)

That the matter be deferred until funding source is identified to undertake the study.

THE AMENDMENT WAS PUT AND DECLARED LOST.

Division For the Amendment: Crs Betts, Clayton, Goltsman and Kay. Against the Amendment: Crs Cancian, Guttman-Jones, Kanak, Main, Sloan, Strewe and Wakefield.

THE MOTION WAS THEN PUT AND DECLARED CARRIED.

BACKGROUND The areas previously identified within the Bronte Plateau Residential Character Area have close association with the mid 19th Century Marine Villas, Palmerston, Chesterfield, Yanko, Bleak House, Arden Vale and Lugar Brae. Sale and subdivision of the grounds to these notable residences during the late 19th Century produced distinctive streetscapes combining broad carriageways, rear service lanes and varied block widths contained within formalised orthogonal set outs.

The historic amenity of the subdivisions has been enhanced by street planting; common setbacks; discrete (typically rear lane) vehicle access, and a predominance of free-standing and semi detached residential development. In the northern plateau area, much of the original urban form remains intact.

1207.11.10 Enforcement, Local Orders and Local Approvals Policies

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

The following is a revised version of the Notice of Motion submitted by Crs Cancian and Main:

MOTION / DECISION (Cancian / Main)

That:

1. Council, as part of its governance strategy and as a requirement under section 159 of the Local Government Act, develops an Enforcement and Prosecutions Policy and updates the 1997 Local Orders Policy to reflect best practice and current legislation.

2. A report be submitted to Council outlining the process for developing a complimentary Local Approvals Policy as outlined under section 158 of the Local Government Act.

This is Page 17 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

27 MAYOR 3. Should these policies be recommended for adoption, sufficient resources be identified to meet the compliance, monitoring and enforcement of these policies.

BACKGROUND The Local Government Act provides Council with clear obligations to properly record and consider all reports and complaints about unlawful activity. Council has certain enforcement powers and responsibilities under legislation for animal management, building fire safety, compliance with an approval or standard, environment and amenity, and health and safety. Many of these powers are discretionary. An Enforcement Policy will ensure that Council's decision making processes, in regards to compliance, are carried out in a transparent, efficient, fair and consistent manner having regard to all the circumstances.

Currently, Waverley does not appear to have a discrete articulated Enforcement Policy. This is a significant policy gap. The NSW Ombudsman's Enforcement Guidelines for Councils includes a model Enforcement Policy.

Waverley's current Local Orders Policy requires updating and clarifying as it dates from 25 February 1997. A Local Activities Approvals Policy outlines the criteria for those activities where approval is required, and provides exemptions from the need for approval.

These policies, if adopted, would provide a more consistent basis for Council's administration of its legislative obligations and discretionary powers, and would improve community understanding of this important aspect of Council's governance role.

Blue Mountains Council has a suite of three policies covering Enforcement, Local Orders and Approvals. They provide a useful example of what might be done, subject to local needs. These policies are available from: http://www.bmcc.nsw.gov.au/yourcouncil/policiesplansandstrategies#

1207.12 ADDITIONAL MATTERS FOR CONSIDERATION

1207.12.1 Mayoral Election September 2012 (A11/0402)

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

Report dated 22 June 2012 from the Divisional Manager, Governance & Integrated Planning regarding moving the date for the Mayoral Election in September 2012.

MOTION / UNANIMOUS DECISION (Wakefield / Goltsman)

That Council approve the Mayoral Election being moved from Tuesday, 25 September to Thursday, 27 September 2012.

This is Page 18 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

28 MAYOR 1207.12.2 Arts Plus Plan – Results of Exhibition / Adoption (A06/0195)

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

Report dated 29 June 2012 from the Director, Recreation, Customer and Community Services regarding the Arts Plus Plan.

MOTION (Wakefield / Cancian) (WITHDRAWN)

That Council:

1. Receive and note this report.

2. Endorse the proposed minor amendments to the Arts Plus Plan.

3. Adopt the amended draft Arts Plus Plan dated July 2012, subject to the following additional paragraph being included in the first row of the ‘Deliverable’ column table on page 22 of the Arts Plus Plan:

“Cultural programming should consider different media such as music, film and theatre.”

AT THIS STAGE IN THE PROCEEDINGS, THERE BEING NO MOTION BEFORE THE CHAIR, THE FOLLOWING MOTION WAS MOVED, SECONDED AND DECLARED CARRIED:

MOTION / DECISION (Wakefield / Cancian)

That the matter be deferred to the next Council meeting in order to allow consultation to be undertaken with the local Precinct Committees.

1207.12.3 Bondi Safe Summer Initiative Stakeholder Consultation (A08/0620-01)

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

Report dated 1 July from the Director, Recreation, Customer and Community Services to inform council of the outcome of workshops held with internal and external stakeholders to establish the parameters for Christmas and New Year’s Eve Events from 2013/14.

MOTION / UNANIMOUS DECISION (Wakefield / Main)

That Council:

1. Receive and note the report on stakeholder consultations on future Christmas and New Year’s Eve events.

2. Note that an additional report will be submitted to Council by November 2012 following further investigation of risk, financial and other implications of options for future Christmas and New Year’s Eve events from 2013/14.

This is Page 19 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

29 MAYOR 1207.12.4 Lease Bondi Beach Foods Pty Ltd (the Bucket List), Shop 1 Bondi Pavilion (A11/0726)

Crs Betts, Clayton, Kanak and Wakefield declared a less than significant non pecuniary interest in this item and informed the meeting that they know the lessee.

Supplementary report dated 12 July 2012 from the Director, Corporate and Technical Services providing further information to assist in a decision on granting a request for a new lease to the current lessee of the Bucket List food and beverage outlet at Bondi Pavilion.

MOTION (Wakefield / Clayton)

That the case for and against negotiation of the requested lease by private treaty with Bondi Beach Foods be referred to the Minister for and Department of Primary Industries to determine whether approval may be granted to proceed by way of public competition or private treaty.

AMENDMENT (Kanak / Main)

That the Motion be adopted subject to the addition of the following clause:

1. The La Perouse Local Aboriginal Land Council be involved in the consultation process regarding the case for and against negotiation of the requested lease that Council will submit to the Minister.

THE AMENDMENT WAS PUT AND DECLARED CARRIED ON THE CASTING VOTE OF THE CHAIR.

THE AMENDMENT NOW BECAME THE SUBSTANTIVE MOTION AND WAS PUT AND DECLARED CARRIED.

DECISION: That the Substantive Motion be adopted.

A Ruwald addressed the meeting.

1207.13 ADOPTION OF COMMITTEE MINUTES

1207.13.1 Development Control Committee Meeting – 26 June 2012

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

MOTION / UNANIMOUS DECISION (Strewe / Guttman-Jones)

That the Minutes of the Development Control Committee Meeting of 26 June 2012 be received and noted and that such Minutes be confirmed as a true record of the proceedings of that Meeting.

This is Page 20 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

30 MAYOR 1207.13.2 Finance, Ethics & Strategic Planning Committee Meeting – 3 July 2012

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

MOTION / UNANIMOUS DECISION (Wakefield / Cancian)

That the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting of 3 July 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the decisions contained in Clauses F-1207.1 to F-1207.3 be received and noted, and the recommendations contained in Clauses F-1207.4 to F-1207.7 be adopted.

Save and except the following:

1. Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.4 – Draft Waverley Development Control Plan 2011 (A08/0476)

2. Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.6 – New Lease Bondi Beach Foods Pty Ltd, Shop 1 Bondi Pavilion (A11/0726)

3. Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.7 – Waverley Park Draft Plan of Management – Results of Exhibition / Adoption (A03/0088)

1207.13.2.1 Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.4 – Draft Waverley Development Control Plan 2011 (A08/0476)

This matter was saved and excepted by Cr Strewe.

MOTION / DECISION (Strewe / Betts)

That:

1. Council adopt the Draft Waverley Development Control Plan (DCP) 2011 subject to amendments outlined in the report and the following additions and amendments:

• Part E, 2.0 Bondi Beachfront Area – 2.2.1 Notts Avenue – Controls – Clause (a) (ii) be deleted.

• Part E, 2.0 Bondi Beachfront Area – 2.2.4 Campbell Parade North be amended to now read as follows:

Existing Character and Built Form

Campbell Parade is the principal street that follows the gentle curve of Bondi Beach. A regular pattern of secondary streets runs perpendicular with Campbell Parade. The land is steeply sloping towards Dover Heights and the secondary streets generally run along the contours.

This is Page 21 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

31 MAYOR This area has a variety of building types including dwelling-houses, townhouses and residential flat buildings. Shop-top housing is generally located towards the corners.

Existing buildings along Campbell Parade have narrow frontages and are built to the street alignment, with notable facades that contribute to its inter-war heritage. Many sites contain contributory buildings which contribute to the overall character of the Area. These buildings are generally intact and consistent with other 1920s / 30s precincts in Sydney.

Existing buildings are predominantly rendered masonry with parapets with a vertical expression through the use of bay or vertically proportioned windows, pilasters and few balconies, typically enclosed.

Buildings are generally oriented to the south to take advantage of the view over Bondi Beach, with some recessed balconies. The orientation and narrow frontages limit solar access and cross ventilation.

Desired Future Character Objectives

(a) To ensure new development and major renovations are consistent with the existing character of the area.

(b) To ensure development is built to the street with no setbacks along Campbell Parade.

Built Form Controls

(a) Height and Bulk

(i) A maximum of 4 storeys is permitted.

(ii) A maximum external wall height of 12.5m is permitted.

(iii) An attic level or part additional floor may be permitted.

(b) Setbacks

(i) Buildings with frontages to Campbell Parade are to be built to the street edge with no setbacks.

(ii) Buildings with frontages to Ramsgate Avenue and Brighton Boulevard are to have a front setback of 3m.

(i) New facades must be predominately rendered masonry with parapets and have a vertical expression.

(ii) Blank, flat and unmodelled facades are prohibited.

(iii) Buildings within the visual catchment of Bondi Beach must not use materials that are highly reflective.

This is Page 22 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

32 MAYOR (d) Heritage and Contributory Buildings

Heritage items and contributory buildings are identified in Figure 9. These items are to conform to the following controls:

(i) Maintain the existing character of the area, including narrow frontages and vertical expression.

(ii) Where a building is to be constructed in conjunction with a retained façade, the new construction is to be similarly setback and integrated with the preserved section of the building.

(iii) Existing facebrick building exteriors should be retained and not painted or rendered.

(e). Fenestrations

(i). Fenestrations must have a vertical proportion.

(ii). Dark or tinted glazing is prohibited.

(iii). Fenestrations along a side boundary must ensure visual and acoustic privacy is maintained between buildings.

(f). Balconies and Balustrades

(i) Balconies along Campbell Parade must be recessed into the building envelope and should not project in front of a principal façade.

(ii) Balustrades along Campbell Parade must be predominantly solid with no or minimal glazing.

(iii) Balconies on side boundaries may be screened.

(iv) Balconies must be composed as part of the overall form of the building.

(g). External Sun Shading

(i). External sun shading must be suitable to the environmental conditions of the site.

(ii). External sun shading must be consistent with the style and articulation of the building. Sun shading must not project beyond the principal façade.

(h). Rooves and Parapets

(i) Parapets must be predominantly rendered masonry.

(ii) Pitched Marseille tile rooves are encouraged.

(iii) Flat rooves behind parapets are permissible.

This is Page 23 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

33 MAYOR (iv) Rooves must not be visible from Campbell Parade unless providing a pitched roof relates to an adjacent heritage item or contributory building.

(v) The roofline of buildings predominately comprising lift motor rooms and plant rooms shall be designed as an integral part of the building’s architectural form.

(i). Façade Colours

(i). Colours must be consistent with, retained or reinstated on heritage items and contributory buildings (refer to Annexure E2-1).

(ii). Light to mid colours must be used on all other buildings.

(iii). Dark colours are prohibited.

(j). Parking

(i). Vehicle entries are prohibited along Campbell Parade.

(ii). Parking should be located below ground level and should not be visible from the street.

• Part C, Residential Development – 1.10 Vehicular Access and Parking – an additional subclause be included at Clause (m) under ‘Controls’ to read as follows:

“There is adequate bin storage space other than on the hardstand.”

2. Subject to Clause 1, the Development Control Plan becomes effective at the time of gazettal of the Waverley Comprehensive Local Environmental Plan (LEP).

3. Subject to Clause 1, the Development Control Plan be renamed WDCP 2012 to be consistent with the title of the Comprehensive LEP, and references to the Comprehensive LEP be amended accordingly.

4. As part of the process of the first Amendment to the DCP, the subcommittee of Council’s Community Safety Advisory Committee, the Liquor Working Group, be consulted regarding conditions of consent and DCP elements in relation to cafes and restaurants.

AMENDMENT (Sloan / Main)

That the Motion be adopted subject to the addition of the following clause:

Ensure that laneway developments have separate pedestrian access that is setback 900mm from the property boundary line, and planting be part of the overall façade at the rear of the site.

THE AMENDMENT WAS PUT AND DECLARED LOST.

THE MOTION WAS THEN PUT AND DECLARED CARRIED.

This is Page 24 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

34 MAYOR Division For the Motion: Crs Betts, Clayton, Goltsman, Guttman-Jones, Jackson, Kay, Main, Sloan, Strewe and Wakefield. Against the Motion: Crs Cancian and Kanak.

1207.13.2.2 Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.6 – New Lease Bondi Beach Foods Pty Ltd, Shop 1 Bondi Pavilion (A11/0726)

This matter was saved and excepted by Cr Kay.

MOTION / DECISION (Kay / Clayton)

That the report be received and noted.

1207.13.2.3 Finance, Ethics & Strategic Planning Committee Meeting Minutes – 3 July 2012 – Clause F-1207.7 – Waverley Park Draft Plan of Management – Results of Exhibition / Adoption (A03/0088)

This matter was saved and excepted by Cr Strewe.

MOTION / DECISION (Strewe / Cancian)

That:

1. Council receive and note the report.

2. Council endorse the proposed amendments to the Draft Waverley Park and Pavilion Plan of Management.

3. Council’s Director, Recreation, Customer and Community Services provides general reports to Councillors regarding Expressions of Interest received in relation to the tennis courts.

4. Council adopt the amended Draft Waverley Park and Pavilion Plan of Management dated July 2012, subject to the following additional amendments:

(a). The map on page 13 of the Draft Waverley Park and Pavilion Plan of Management be amended as follows:

(i). The area referred to as ‘Reinstatement of Active Recreation Courts’ on the map be amended to read ‘Possible Reinstatement of Active Recreation Courts’.

(ii). The area referred to as ‘Relocated Bocce Courts’ on the map be amended to read ‘Possible Relocated Bocce Courts’.

This is Page 25 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

35 MAYOR (iii). The area referred to as ‘All Weather Netball Court’ on the map be amended to read ‘Possible All Weather Netball Court’.

(iv). The area referred to as ‘Relocated Community Cricket Practice Nets’ on the map be amended to read ‘Possible Relocated Community Cricket Practice Nets’.

(b). The second paragraph under the heading ‘Southwest Terrace’ on page 38 of the Draft Waverley Park and Pavilion Plan of Management be amended to now read as follows:

“The Recreation Needs Study (2008) found that there was an under supply of tennis courts in Waverley, with tennis ranked in the top 10 most popular sports. Master Plan investigations found that a minimum of four courts, floodlighting, evening operating hours, and a long term lease may be necessary for a tennis operation to be viable.”

(c). The first paragraph under the heading ‘Tennis Courts Lease’ on page 49 of the Draft Waverley Park and Pavilion Plan of Management be amended to now read as follows:

“Council has undertaken an Expression of Interest for the construction and operation of a four court tennis facility. Tennis court operators have been invited to respond with proposals to develop and operate the court facility. Should Council proceed to tender, the preferred tender’s proposal will be subject to Council approval and the DA process.”

(d). Action E6 on page 55 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Investigate the possible removal of seven trees to build a new netball court if tennis proposal proceeds. Mitigate removal by planting native trees around netball area as located on Master Plan.”

(e). Action R18 on page 60 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Investigate the development of a sports lighting plan in consultation with nearby residents and sporting groups.”

(f). Action R20 on page 60 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Continue the process to determine the feasibility of installing three or four tennis courts.”

(g). Action R21 on page 60 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Investigate the installation of a fourth netball court to be located either alongside or co-located with the proposed tennis courts, or instead of the proposed tennis courts.

This is Page 26 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

36 MAYOR (h). Action R24 on page 60 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Investigate the possibility of retaining the public cricket wicket in situ.”

(i). Action R25 on page 60 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows: “Investigate the possibility of retaining the Bocce courts in situ, or relocating them in the event that an amenities building is constructed.”

(j). Include an additional Action in the ‘Community Gardens’ category on page 61 of the Draft Waverley Park and Pavilion Plan of Management to read as follows:

“Investigate the possibility of developing of a community orchard.”

(k). Action A10 on page 62 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Investigate converting parallel parking on St Marys Avenue to ninety degree angle parking, subject to Traffic Committee endorsement.”

(l). Action M4 on page 65 of the Draft Waverley Park and Pavilion Plan of Management be amended to read as follows:

“Consider undertaking a tender process for the establishment of four tennis courts in the southwest quadrant to determine the feasibility of the Tennis Court lease and install if feasible, subject to DA approval.”

L Lieber addressed the meeting.

1207.13.3 Community, Housing, Environmental Services & Public Works Committee Meeting – 3 July 2012

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

MOTION / UNANIMOUS DECISION (Cancian / Wakefield)

That the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting of 3 July 2012 be received and that such Minutes be confirmed as a true record of the proceedings of that Meeting and that the recommendations contained in Clauses C-1207.1 to C-1207.4 be adopted.

This is Page 27 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

37 MAYOR 1207.13.4 Waverley Traffic Committee Meeting – 28 June 2012

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

MOTION / UNANIMOUS DECISION (Wakefield / Kay)

That Part 1 of the Minutes of the Waverley Traffic Committee Meeting of 28 June 2012 be received and noted, and that the recommendations contained in Clauses WTC-1206.C1 to WTC-1206.C3, WTC-1206.V1 to WTC-1206.V8, WTC-1206.Z1 and WTC-1206.L1 be adopted.

1207.14 GENERAL MANAGER’S REPORT

1207.14.1 NSW Police Force – Vehicle Sponsorship (A03/0544)

Cr Jackson was not present in the Chamber during the discussion and vote on this item.

Report dated 9 July 2012 from the General Manager about the NSW Police Force Vehicle Sponsorship Program.

MOTION / DECISION (Wakefield / Goltsman)

That Council participate in the NSW Police Force Vehicle Sponsorship Program subject to a further report being submitted to Council on funding sources.

1207.15 PETITIONS

There were no petitions received.

1207.16 QUESTIONS BY COUNCILLORS FOR NEXT COUNCIL MEETING

There were no questions by Councillors for the next Council meeting.

1207.17 URGENT BUSINESS

There were no Urgent Business Items.

This is Page 28 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

38 MAYOR 1207.18 MATTERS TO BE DEALT WITH IN CLOSED SESSION

In accordance with section 10A(2) of the Act, Council may close part of its meeting to deal with business of the following kind:

(a) Personnel matters concerning particular individuals.

(b) Personal hardship of any resident or ratepayer.

(c) Information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

(d) Commercial information of a confidential nature that would, if disclosed:

i prejudice the commercial position of a person who supplied it; or ii confer a commercial advantage on a competitor of Council; iii reveal a trade secret.

(e) Information that would, if disclosed, prejudice the maintenance of law.

(f) Matters affecting the security of Council, Councillors, Council staff and Council property.

(g) Advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

(h) Information concerning the nature and location of a place or an item of Aboriginal significance on community land.

Before the motion to close the meeting was put, the Chair provided an opportunity for members of the public to make representations as to whether this part of the meeting should be closed and none were received.

MOTION / UNANIMOUS DECISION (Wakefield / Main)

That:

1. Council move into closed session to deal with these matters which are classified as confidential under the provisions of Section 10A (2)(c) and (d) of the Local Government Act 1993 for the following reasons:

This is Page 29 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

39 MAYOR (a). The report at Item 1207.18.1 contains information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

It is not in the public interest to reveal details of Council’s position with regard to these matters, as doing so would place Council at a commercial disadvantage.

(b). The reports at Items 1207.18.2, 1207.18.3 and 1207.18.4 contain commercial information of a confidential nature.

It is not in the public interest to reveal details with regard to these matters as disclosure may prejudice the commercial position of a person who supplied it, or confer a commercial advantage on a competitor.

3. The correspondence and reports relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993.

At 10.29pm, Council moved into closed session and resumed in open session at 11.10pm.

1207.18.1 Confidential Report – Voluntary Planning Agreement Proposal – 570 to 588 Oxford Street, Bondi Junction

Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item.

Confidential Report dated 2 July 2012 from the General Manager regarding a Voluntary Planning Agreement proposal relating to the development of 570 – 588 Oxford Street, Bondi Junction.

MOTION / UNANIMOUS DECISION (Wakefield / Betts)

That:

1. The report be treated as confidential in accordance with section 11(3) of the Local Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993.

2. Council receive and note the report of the General Manager regarding the proposal from Lindsay Bennelong Developers to undertake a Voluntary Planning Agreement in accordance with the Environmental Planning & Assessment Act as part of the development of 570 to 588 Oxford Street, Bondi Junction.

3. Council is prepared to give consideration to both Option A and Option B, or variations thereof, as outlined in the report on the provision that more detailed designs of the building form and the building’s articulation to the road and footpath be submitted to

This is Page 30 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

40 MAYOR Council. Submissions from the applicant must include assessments in relation to pedestrian amenity and movement, potential shadowing and view loss, and wind impacts.

1207.18.2 Confidential Report - New Waverley Council Depot Site – Proposed Acquisition (A12/0075)

Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item.

Confidential Report dated 9 July 2012 from the General Manager regarding the current status of negotiations to purchase a new Waverley Council Depot site.

MOTION / UNANIMOUS DECISION (Wakefield / Sloan)

That:

1. The report be treated as confidential in accordance with section 11(3) of the Local Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993

2. Council receive and note the report of the General Manager regarding the possible development sites for the Waverley Council Depot.

3. Council continue to negotiate with Macquarie Development Capital Australia to finalise purchase arrangements.

4. The General Manager and the Mayor be authorised to execute contract documentation and deeds as required, and affix Council’s seal to all necessary documentation.

1207.18.3 Confidential Report – Evaluation of Tender – Community Housing Manager for Waverley Council’s Affordable and Social Housing Programs (A12/0136)

Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item.

Report dated 2 July 2012 from the Director Recreation Customer and Community Services, about the findings of the Assessment Panel created to evaluate the tender for Community Housing Manager for Waverley Council’s Affordable and Social Housing Programs.

MOTION / UNANIMOUS DECISION (Wakefield / Sloan)

That:

1. The report be treated as confidential in accordance with section 11(3) of the Local Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993.

This is Page 31 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

41 MAYOR 2. Council enters into a contract under Clause 178 of the Local Government (General) Regulation 2005 with Bridge Housing Limited for a contract period of 3 years with an option to extend for a further 2 years for management of Council’s Affordable and Social Housing Programs.

3. The unsuccessful tenderer be notified of the tender result.

1207.18.4 Confidential Report – Evaluation of Tender – Waverley Park Playing Fields 2 and 3 Upgrade (A12/0319)

Crs Jackson and Strewe were not present in the Chamber during the discussion and vote on this item.

Confidential report dated 7 July 2012 from the Director, Recreation, Community and Customer Services about the findings from the Assessment Panel created to evaluate the tender for Waverley Park Playing Fields 2 and 3 Upgrade.

MOTION / UNANIMOUS DECISION (Wakefield / Sloan)

That:

1. The report be treated as confidential in accordance with section 11(3) of the Local Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993.

2. Council enters into a contract under Clause 178 of the Local Government (General) Regulation 2005 with Green Horticultural Group Pty Ltd for an estimated contract period of 17 weeks including a 10 week maintenance period for the Waverley Park Playing Fields 2 and 3 Upgrade.

3. The unsuccessful tenderers be notified of the tender result.

1207.19 SUBMISSION OF RESCISSION MOTIONS

Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council’s decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council’s Code of Meeting Practice.

This is Page 32 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

42 MAYOR Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision. Rescission motions will generally be dealt with at the next Council meeting.

The Chair called for the submission of any rescission motions and none were received.

THE MEETING CLOSED AT 11.12 PM

SIGNED AND CONFIRMED MAYOR 21 AUGUST 2012

This is Page 33 of the Minutes of the Council Meeting held on Tuesday, 17 July 2012.

43 MAYOR MINUTES OF WAVERLEY COUNCIL INSPECTION MEETING HELD AT THE WAVERLEY COUNCIL CHAMBERS ON SATURDAY, 4 AUGUST 2012

PRESENT

Councillor Wakefield (Mayor) (Chair) Councillors Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Kay, Main, Sloan and Strewe.

At the commencement of proceedings at 12.36pm, those present were as listed above with the exception of Cr Wakefield who arrived at 12.40pm.

In Cr Wakefield’s absence, Cr Sloan assumed the chair and opened the meeting.

At 12.40pm Cr Sloan relinquished the Chair and the Mayor, Cr Wakefield, assumed the Chair.

At 1.21pm Council moved into Committee of the Whole to conduct site inspections.

At 3.14pm Council reconvened in the Council Chamber.

I-1208.A LEAVES OF ABSENCE AND APOLOGIES

Apologies were received and accepted from Crs Jackson and Clayton

I-1208.DI DECLARATIONS OF INTEREST

The Chair called for Declarations of Interests and the following were received:

1. Cr Guttman-Jones declared a less than significant non pecuniary interest in I-1208.4.1 – Arnold Street Quarry (also fronting Bourke Street) Queens Park – Construction of a dual occupancy of 2 storeys plus basement level parking (DA-608/2011) and informed the meeting that she knows the application.

2. Cr Sloan declared a less than significant non pecuniary interest in I-1208.2 – 184 Macpherson Street, Bronte – Demolition and construction of a part two, part three storey dual occupancy including basement garage and swimming pool (DA 49/2012) and informed the meeting that she knows someone who is leasing part of the property.

This is Page 1 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

44 MAYOR

Council Inspection Minutes – 4 August 2012. Page 36

I-1208.1 GENERAL BUSINESS

I-1208.1.1 Grants and Subsidies – Programs – Community Funding – NSW Department of Family and Community Services, Community Services Division (A02/0417-07)

Report dated 27 July 2012 from the General Manager regarding an additional administrative procedure for the execution of a Service Agreement for 2012/13 with NSW Department of Family and Community Services, Community Services Division (previously DoCS) to enable continuing provision of Council services including community development, family support and child care services.

MOTION / DECISION (Strewe / Sloan)

That Council:

1. Receive and note this report.

2. Authorises the Mayor and the General Manager to have the Council seal affixed on two copies of the NSW Department of Family and Community Services, Community Services Division 2012/13 Service Agreement.

I-1208.1.2 2011/12 Year Funds Carry Forward (A03/0346)

Report dated 31 July 2012 from the Director, Corporate & Technical Services on the carry forward of budget funds from financial year 2011/12 to financial year 2012/13.

MOTION / DECISION (Strewe / Main)

That Council approve the carry forward of budget funds from financial year 2011/12 to financial year 2012/13.

I-1208.2 INSPECTIONS

I-1208.2.1 84 Macpherson Street, Bronte – Demolition and construction of a part two, part three storey dual occupancy including basement garage and swimming pool (DA 49/2012)

Report dated 6 July 2012 from the Development and Building Unit.

MOTION / DECISION (Sloan / Strewe)

That the application be approved in accordance with the conditions contained in this report, subject to the following additional conditions:

This is Page 2 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

45 MAYOR

Council Inspection Minutes – 4 August 2012. Page 37

That:

1. The front gate at the driveway is 1200ml high, aligns with the fence and meets with the satisfaction of Director, Planning and Environmental Services.

2. Consideration is given to the neighbouring building to the east during the excavation and that no excavation is to take place on weekends.

Division For the Motion: Crs Betts, Goltsman, Guttman-Jones, Kay, Main, Sloan, Strewe and Wakefield. Against the Motion: Crs Cancian and Kanak.

I-1208.2.2 16 Sandridge Street, Bondi – Repair existing residential flat building (DA 157/2012)

Report dated 2 July 2012 from the Development and Building Unit.

MOTION / DECISION (Strewe / Sloan)

That the application be granted Deferred Commencement Consent in accordance with the conditions contained in this report, subject to the following amendments and additional conditions:

That:

1. Photographic evidence indicating architectural detail of the original building is provided to the Director, Planning and Environmental Services and that officers ensure that such is reflected in the plans.

2. A public domain plan be provided and incorporated into the Deferred Commencement Consent detailing:

(a) the use of the garage exiting onto Wilga Street,

(b) treatment of vehicle access,

(d) a designated area for garbage bin pick up.

3. A designated enclosure be provided on the site for garbage bin storage.

4. Council officers check the current building footprint against the original plans that Council holds.

This is Page 3 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

46 MAYOR

Council Inspection Minutes – 4 August 2012. Page 38

Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kay, Main, Sloan, Strewe and Wakefield. Against the Motion: Cr Kanak.

I-1208.2.3 11 Francis Street, Bondi Beach – New balconies to the rear of a residential flat building (DA 153/2012)

Report dated 16 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Betts / Kay)

That the application be approved in accordance with the conditions contained in this report, subject to the following amendment and additional condition:

That:

1. Clause 2 (b) General Modifications be deleted.

2. Balcony projections are reduced in width by 450 ml on each side.

Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Kay, Main, Sloan, Strewe and Wakefield. Against the Motion: Nil

I-1208.3 MATTERS TO BE DEALT WITH IN CLOSED SESSION

In accordance with section 10A(2) of the Act, Council or a Committee of Council, of which all members are Councillors, may close part of its meeting to deal with business of the following kind:

(a) personnel matters concerning particular individuals.

(b) personal hardship of any resident or ratepayer.

This is Page 4 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

47 MAYOR

Council Inspection Minutes – 4 August 2012. Page 39

(c) information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

(d) commercial information of a confidential nature that would, if disclosed:

i prejudice the commercial position of a person who supplied it; or

ii confer a commercial advantage on a competitor of Council;

iii reveal a trade secret.

(e) information that would, if disclosed, prejudice the maintenance of law.

(f) matters affecting the security of Council, Councillors, Council staff and Council property.

(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.

(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.

MOTION / DECISION (Strewe / Sloan)

That:

1. Council move into closed session to deal with these matters which are classified as confidential under the provisions of Section 10A (2)(a) of the Local Government Act 1993 for the following reasons:

(a). The report at Item I-1208.3.1 contains information that are personnel matters concerning particular individuals.

3. The correspondence and reports relevant to the subject business be withheld from the media and public as provided by section 11(2) of the Local Government Act 1993.

At 3.29pm, Council moved into closed session and resumed in open session at 4.02pm.

This is Page 5 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

48 MAYOR

Council Inspection Minutes – 4 August 2012. Page 40

I-1208.3.1 CONFIDENTIAL REPORT – Renewal of General Manager’s Contract (P05/053)

Report dated 27 July 2012 from the Divisional Manager, Human Resources & Organisational Development regarding an additional administrative procedure for the execution of a renewed contract for the General Manager.

MOTION / DECISION (Wakefield / Sloan)

That:

1. The report be treated as confidential in accordance with section 11(3) of the Local Government Act 1993, as it relates to a matter specified in section 10A(2) of the Local Government Act 1993.

2. Council receive and note this report.

3. Council authorises the Mayor and the General Manager to have the Council seal affixed to the General Manager’s renewed contract.

4. Council agrees to increase the General Manager’s salary for the additional one year contract, expiring on 20 June 2014, by an amount equal to the Department of Local Government non discretionary guidelines for that period.

5. That the Mayor consults with the Divisional Manager - Human Resources to ensure that Council’s intent is translated correctly into the contract.

I-1208.RMP Resolutions from closed session made public

In accordance with Clause 253 of the Local Government (General) Regulation 2005, when the meeting resumed in open session the Chair announced the resolutions made by Council, including the names of the movers and seconders, while the meeting was closed to members of the public and the media.

I-1208.4 URGENT BUSINESS

I-1208.4.1 Arnold Street Quarry (also fronting Bourke Street) Queens Park – Construction of a dual occupancy of 2 storeys plus basement level parking (DA-608/2011)

Report dated 1 August 2012 from the Development and Building Unit reporting on amendments requested at the Development Control Committee Meeting held on 26 June 2012.

MOTION: (Sloan / Main)

That the Application be refused for the following reasons:

This is Page 6 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

49 MAYOR

Council Inspection Minutes – 4 August 2012. Page 41

1. The development is inconsistent with site specific guidelines in respect of use, height and floor space.

2. The proposal is an over development of the site that adversely impacts on the heritage of the area, the site, the locality and neighbourhood amenity.

3. The application is not in the public interest.

4. Proper consideration has not been given to the amended plans as the amended plans have not been provided.

FORESHADOWED MOTION (Strewe / Guttman-Jones)

That the application be granted Deferred Commencement Consent subject to the conditions contained in this report and the following amendments and additional conditions:

1. Deletion of the void.

2. Deletion of one deck.

3. Protection of the fig tree.

4. Deletion of one bathroom.

5. Reduction of the size of the rumpus.

6. The roof to be non-trafficable apart from the walkway access to the lift

7. Deletion of the perimeter balustrade from the edge of the roof, on condition that all safety requirements are met.

8. The addition of a balustrade along the roof top walkway to the lift.

9. The roof level lift be restricted to its minimum foot print and plans of the lift and associated structure be provided to the satisfaction of the Director, Planning and Environmental Services.

10. To address privacy and overlooking, adequate screening is to be provided to the remaining decks to the satisfaction of the Director, Planning and Environmental Services.

11. The applicant plant three trees, of an initial minimum height of three metres with a growth potential of five metres, in the public domain on the south west corner to protect the privacy of 70 Queens Park Road.

THE MOTION WAS PUT AND DECLARED LOST

Division For the Motion: Crs Cancian, Kanak, Main and Sloan. Against the Motion: Crs Betts, Goltsman, Guttman-Jones, Kay, Strewe and Wakefield.

This is Page 7 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

50 MAYOR

Council Inspection Minutes – 4 August 2012. Page 42

THE FORESHADOWED MOTION NOW BECAME THE SUBSTANTIVE MOTION AND WAS PUT AND DECLARED CARRIED.

Division For the Motion: Crs Betts, Goltsman, Guttman-Jones, Kay, Strewe and Wakefield. Against the Motion: Crs Cancian, Kanak, Main and Sloan.

R. Goldshaft, the Applicant, addressed the meeting.

I-1208.RM SUBMISSION OF RESCISSION MOTIONS

Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision.

Rescission motions will generally be dealt with at the next Council meeting.

The Chair called for the submission of any rescission motions and none were received.

THE MEETING CLOSED AT 4.03PM

SIGNED AND CONFIRMED 21 August 2012 MAYOR

This is Page 8 of the Minutes of the Council Inspection Meeting held on Saturday, 4 August 2012.

51 MAYOR

REPORT TO COUNCIL

Waverley Audit Committee Bi-Annual Report - (A09/1105)

Recommendation: That Council receive and note the report.

Purpose of Report

The Waverley Audit Committee under Part 5 of the Audit Committee Charter adopted by Council in September 2011 requires that the Committee report to Council on its activities at least twice a year, preferably in May and November. This is the first report to Council in 2012 on the operations of the Audit Committee and covers the period from November 2011 to May 2012.

Background / Introduction

Consistent with its commitment to open and transparent governance that meets the highest community expectations, in February 2010 Council resolved to enhance its governance framework by establishing an Internal Audit Function and an Audit Committee to provide Council with independent oversight and monitoring of Council’s audit processes.

The principles adopted were based upon guidelines issued by the Department of Premier & Cabinet Division of Local Government in October 2008 and revised in 2010.

Following an advertising and assessment programme, Council appointed two suitably qualified, independent members for the Committee in May 2010 for the term of Council, after which they will be eligible for extension or re-appointment following a formal review of their performance.

The ordinary general election of Councillors will be held on 8 September 2012 after which a new Council will be declared. In accordance with the Audit Committee Charter, the current independent members will then be eligible for extension or re-appointment following a formal review of their performance.

Committee Members

The Committee is comprised of the following members:

Independents:

- Mr. Martin Bass (Chairperson) - Mr. Noel Hall

REPORT TO COUNCIL

Councillors:

- Councillor Kerryn Sloan - Councillor Prue Cancian (Alternate)

Advisors to the Committee

All meetings:

- Tony Reed, General Manager - Ian Mead, Divisional Manager, Finance & Information Systems & Services - Sam Helweh, Senior Internal Auditor, SSROC - Council’s External Auditors Hill Rogers Spencer Steer, as required.

Meetings of the Committee

The table below sets out the meetings of the Committee held during the reporting period from November 2012 to date and members’ attendance.

Summary Of Committee Meetings and Member Attendance

Meeting Date Noel Hall Martin Bass Cr Kerryn Sloan Cr Prue Cancian (Alt) 2 December 2011 3 3 Cr Sloan 17 February 2012 3 3 Cr Sloan 11 May 2012 3 3 Cr Sloan

Background to the Internal Audit Function

Following consideration of its requirements for suitably qualified internal resources, Council resolved to join with five other Southern Sydney Regional Organisation of Councils (SSROC) councils to develop a Shared Internal Audit function. The Shared Internal Audit Function is an initiative shared between the following Councils:

(i) Waverley Council (ii) Ashfield Council (iii) Marrickville Council (iv) Burwood Council (v) Botany Council

The benefits of a shared service were that more resources could be acquired by the group and that learnings from the audit of one council can be used to focus areas of risk in other member councils.

The Internal Audit function is monitored by the Audit Committee, which itself is governed by a Charter that has been adopted by the Council. The Charter and the Internal Audit Function are based on best practice recommendations made by the Department of Premier & Cabinet Division of Local Government in their Guidelines.

REPORT TO COUNCIL

Following a successful first year of the Audit operation, Council at the request of the Committee contracted Ms Tracey Walmsley, an experienced Internal Auditor to co-lead and supplement the existing 3 days per week already allocated so as to provide for a full- time audit function to meet the 2012 Audit Plan requirements. Ms Walmsley resigned in December 2011 but during her employ completed a review of Customer Requests and Complaints Handling.

The resignation of Ms. Walmsley will affect the timely completion of the 2012 Audit Plan, however, following a recent recruitment process, Mr Seyonne Kidnapillai has been appointed on a 2 days per week arrangement to co-lead and supplement the 3 days per week provided by the Senior Internal Auditor, Mr Sam Helweh.

The 2012 Audit Plan is currently being reviewed based on results of the internal audit process to date, follow up actions of council’s management in observation of internal audit findings and from a more formal risk review. Detailed discussions have also been held with the Executive team to align some reviews with council’s strategic direction and activities undertaken by the council in meeting community expectations.

Achievements to Date

Since the Committee’s last report to Council in November 2011, the following milestones have been achieved:

(i) The 2012 Audit Plan is currently work in progress and it expected to deliver approximately 70% of the Audit Plan adopted by the Audit Committee. The current achievements of the Audit function continually demonstrate the commitment by management to its objectives and purpose

(ii) The Committee reviewed, amended and approved the Audit Plans for the 2012/2013 year and 3 year plan – 2016, submitted by the Senior Internal Auditor.

A copy of the Audit Plan for 2012/2013 and 3 year Audit plan – 2016 are attached

(iii) The Council has continued its support for resourcing Internal Audit to 5 days per week, supported by two Senior Internal Auditors provided by SSROC.

(iv) A total of three (3) reviews have been completed since the last report. The completed reviews are as follows;

Customer complaints and requests handling Procurement Contractors and consultants

At this stage, the reports considered by the Committee have identified several issues of inadequate or ineffective internal controls, also many opportunities for operational efficiencies within each area reviewed. The Audit Plan provides for follow up reviews for these and all areas reviewed. The principal objective of such reviews is to ensure that appropriate action has been taken to remedy the issues identified through the internal 54

REPORT TO COUNCIL

audit process. Results of follow up audits will be included in future reports as they are completed. Since the last meeting, Internal Audit has conducted two follow up reports:

Cash management part 1 Domestic waste services

Informal management response to issues identified in reports has generally been positive, although the Committee has identified some responses that it regards as inadequate. In theses cases it has scheduled earlier follow up reviews and has requested that Directors attend its future meetings when appropriate, to provide the Committee with details of follow-up actions to address issues identified through the audit process.

Analysis

Financial: Funds have been allocated in the budget for the operation and support of an internal audit function.

Delivery Program/Operational Plan: This activity is in line with Delivery Program Direction G1, Council’s decision making processes are open, transparent and corruption resistant and based on sound integrated planning, and Direction G4, Council’s operations are efficient, effective and provide value for money.

One of the deliverables in the 2010/2013 Delivery Program is the establishment and support of an internal audit function. This is supported by corresponding actions in the 2011/2012 Operational Plan to develop and implement an internal audit program, provide support to the Audit Committee and review the internal audit program.

Consultation: The contents of this report have been reviewed by Committee members and comments have been provided to the Chairperson and the Senior Internal Auditors.

Timeframe

The next Audit Committee report to Council will be prepared by the Chairperson for Council’s consideration at its November 2012 meeting in accordance with the Audit Committee Charter.

Recommendation: That Council receive and note the report.

Martin Bass Chairperson Waverley Audit Committee

Attachment 1: Audit Plan for 201/2013 Attachment 2: 3 year Audit Plan-2016

Waverley Council Audit-in-Confidence The Internal Audit vision is to provide a highly valued internal audit function that Audit Plan assists management to achieve their business objectives and discharge their responsibilities by working together to develop an efficient and effective system of For July 2012 to June 2013 internal control and processes.

Foreword

The Audit Plan has been constructed to: Establish the scope of activities of the Internal Audit function through consultation with senior management and risk assessment. Reflect a review and analysis of the organisation’s business activities and associated risks, and to align with organisations priorities.

56 Audit in Confidence

Carried forward from 2011/12 Audit Plan

Auditable Area Proposed Scope Rating Days Qtr Status Property Investment Review of the process for consultation, planning, executing, reporting and compliance H 14 Q3 Strategy with government and agencies in relation to council property investment strategy

Capital Works Program - Review the process for Capital Expenditure compliance with DLG, delegations, purchase H 16 Q1 Waverley Pavilion order, estimations, contractor management, service levels and OHS end to end, and ensure project is completed within budget.

Cash Management Pt2 Review the process for cash handling including the collection, handling, receipting, H 18 Q2 depositing and reconciliation across the councils operations

Audit Plan 2012/13 - Proposed

Auditable Area Auditor Prioritisation Factors Audit Coverage & Estimated Timelines Status Corporate Risk Priority Business Proposed Coverage Days Quarter Risk Rating of Audit Risk Ending

Accounts Payable Sam CR1, L C BR2, Review of the processes of supplier 10 Q1 Helweh CR2,CR3,C ,BR7,BR9 setup, authorisation, timely reporting R7,CR8,CR , BR11 & accurate payment and data mining. 9,CR10 Asset Maintenance – Sam CR1, H A BR2,BR5, Review the processes of the 18 Q2 Kerbs & Gutter Helweh CR2,CR6,C BR7,BR1 maintenance programs carried out on R7, 0 council assets by external service providers, internal staffing, service level agreements, authorisation and qualification of licences, works performed, pay rates for kerbs & gutter 57

Waverley Council Audit Plan 2012/13 Page 2 of 5 Audit in Confidence

Auditable Area Auditor Prioritisation Factors Audit Coverage & Estimated Timelines Status Corporate Risk Priority Business Proposed Coverage Days Quarter Risk Rating of Audit Risk Ending

Disaster Recovery Seyoone CR1, M C BR1 Review the progress on the 14 Q3 Management Kidnapillai CR2,CR3,C implementation of the business R4,CR5,CR continuity planning including the 6,CR7,CR8 disaster recovery, this was previously ,CR9,CR10 raised by the Audit Committee at the early stages of the Internal Audit function inceptions Risk Management Seyoone CR1, M B BR1 Review of the councils risk 10 Q4 Kidnapillai CR2,CR3,C management plans to provide R4,CR5,CR assurance to the council that the key 6,CR7,CR8 business risks are being effectively ,CR9,CR10 managed. Specifically this will include a review of the risk summary

reports to:

Confirm the existence of control activities identified in the control framework; Ensure the completeness of risks and controls identified; Perform limited tests to determine the effectiveness of a sample of controls; and Determine the status of action plans.

Waverley Council Audit Plan 2012/13 Page 3 of 5 Audit in Confidence

Follow up reviews 2012/13

Auditable Area Proposed Scope Rating Days Qtr Status

Property Management Review of property lease management including lease administration, pricing, market H 9 2 competitiveness, selection of tenants, repairs, valuation, and rent reviews. On Street Parking Review of the on-street car parking service provided, including the issuing of residential H 9 3 parking permits, processing of fines, accessing of personal information, segregation of duties, collection of outstanding fines look for processing efficiencies.

Potential Strategic Risks in Local Government

# Description SR1 Operational - Failure to adequately anticipate and deliver the strategic and operational plans leading to poor public infrastructure and community dissatisfaction. SR2 Financial - Loss of revenues, resources and assets due to inefficiencies in processes and inadequate financial management. SR3 Reputational - Incidences of corruption, public safety, wastage of resources and poor public relationship management leading to breakdown of community confidence SR4 Legislative - Failure to comply with legislative obligations leading to disputes/penalties SR5 Environmental - Environmental incidences leading to environmental impacts/pollution

Waverley Council’s Top Ten Corporate Risks The top ten corporate risks identified by the Executive and their team are tabulated below, and are reflected in the Annual Audit Plan. 59

Waverley Council Audit Plan 2012/13 Page 4 of 5 Audit in Confidence

# Description of corporate risks (Organisational risks for FY2012/2013) CR1 Inability to manage community needs and expectations. CR2 Inadequate community services provided. CR3 Inadequate community consultation and consideration of community feedback. CR4 Failure to safeguard integrity of council data and financial resources. CR5 Failure of essential support systems. CR6 Inability to sustain and enhance a reliable infrastructure. CR7 Failure to maintain a safe environment for the community. CR8 Inability to deliver on major community projects. CR9 Inadequate planning, monitoring and environmental services in the deliverance of key projects to the community. CR10 Conflicts of interest and incidences of corruption within council.

Common Business Risks In undertaking the audits contained in the Annual Audit Plan, Business Risk focus has also taken into consideration thirteen of the most common business risks drawn from elements contained in the Guidance on Assessing Controls – the CoCo Principles (developed by the Canadian Institute of Chartered Accountants – Criteria of Control Board). These are summarised below. # Description of Business risks (Organisation risks for FY2012/2013) BR1 Inability to withstand unanticipated events such as natural disasters BR2 Unnecessary costs BR3 Revenue not maximised BR4 Internal and external information unreliable and / or irrelevant BR5 Inefficient use of resources BR6 Inability to take advantage of opportunities BR7 Non-compliance with laws and regulations. BR8 Failure to develop people BR9 Loss of reputation / credibility BR10 Quality of service or product not at acceptable standard. BR11 Assets not safeguarded BR12 Lack of safety of employees or customers or the environment 60

Waverley Council Audit Plan 2012/13 Page 5 of 5

Waverley Council

The Internal Audit vision is to provide a highly valued internal audit function that Three Year Audit Plan assists management to achieve their business objectives and discharge their responsibilities by working together to develop an efficient and effective system of For July 2013 to June 2015 internal control and processes.

Foreword

The Annual Audit Plan has been constructed to: Encompass the role of Internal Audit as defined in the Internal Audit Charter. Establish the scope of activities of the Internal Audit function through consultation with senior management and risk assessment. Reflect a review and analysis of the organisation’s business activities and associated risks, and to align with organisations priorities.

Three Year Audit Plan for July 2013 to June 2015 Division Auditable Area Proposed Scope Rating 2013 2014 2015 Business, Asset Maintenance Review the processes of the maintenance programs carried out on H 9 Services & council assets by external service providers, internal staffing, service Property level agreements, authorisation and qualification of licences, works performed, pay rates including; 1. Road Pavements 2. Kerb & Gutter 3. Footpath 4. Stormwater Drainage 5. Buildings Compliance Building Certification Review of the certification processes and procedures of certification H 9 Compliance issuing, compliance with BASIX, currency and final authorisation of certification and collection of fees.

Cultural & Child Care Centre Review end to end processes of community programs (sample) to H 9 Community ensure community residents confidentiality is protected, appropriate Services funds management, delegation and services are fulfilled adequately (complaints), Preparedness for infectious / non infectious diseases outbreak - consider: influenza outbreaks staff spread of disease within Child Care Centres Cultural & Family Day Care Review end to end processes of community programs (sample) to H 9 Community ensure community residents confidentiality is protected, appropriate Services funds management, delegation and services are fulfilled adequately (complaints) Cultural & Meals on Wheels Review of the processes to manage the MoW program, including H 9 Community Management (MoW) candidate selection, transparency, fee collection, service levels, cash Services handling, ordering and delivery of meals.

Cultural & Waverley Community Review of the processes to manage the WCLP program, including H 9 Community Living Program candidate selection, transparency, collection of fees, administration of Services (WCLP) service and State funding disbursements

Environmental Sustainability Review of the overall Environmental Action Plan and how council is H 9 Services planning to meet targets, progress reporting and milestone tracking.

Finance & Procurement Review the process end to end management of purchases, systems, H Information delegations, authorisation and transparency in awarding supply of product and services 62

Waverley Council Three Year Audit Plan 2013 - 2015 Page 2 of 6

Human Risk Management Review of the councils risk management plans to provide assurance to H 9 Resources & the council that the key business risks are being effectively managed. Organisational Specifically this will include a review of the risk summary reports to: Development Confirm the existence of control activities identified in the control framework; Ensure the completeness of risks and controls identified; Perform limited tests to determine the effectiveness of a sample of controls; and Determine the status of action plans.

Library & Customer Review end to end the process for managing customer complaints, H Customer Complaints & prioritisation, reporting, service delivery and issuing of information Services Request Handling across the council, including; Customer service request system; Communication; and Access to Information Library & Cash Management Review the process for cash handling including collection, handling, H Customer Pt 2 receipting, depositing and reconciliation across the councils operations Services Maintenance Contractors and Review of the processes and procedures for engagement of contractors H 9 and Consultants and consultants across the organisation with particular focus on public Construction works. Recreation Community Housing Review the processes of implementation of housing affordability H 9 Community Management management of the disadvantage community residents, transparency in Planning & (WHAP), (WHOP) selection, service level agreement, reporting, funds collection, tenant Partnerships checks and maintenance of physical residence

Strategic Land Urban Planning Review of the process to manage planning, end to end including issuing H 9 Use Planning (Zoning) of s.149 Certificates (Zoning) compliant with EP&A Act 1979, the handling of sensitive development rezoning information (insider trading), securing of council records, delegations of authority Technical Capital Works Review the process for Capital Expenditure compliance with DLG, H Services Program -Waverley delegations, purchase order, estimations, contractor management, Pavilion service levels and OHS end to end, and ensure project is completed within budget. Technical Capital Works Review the process for Capital Expenditure compliance with DLG, H 9 Services Program -Childcare delegations, purchase order, contractor management, service levels and 63 Facility OHS end to end, and ensure project is completed within budget

Waverley Council Three Year Audit Plan 2013 - 2015 Page 3 of 6

General Property Investment Review of the process for consultation, planning, executing, reporting H Managers Unit Strategy and compliance with government and agencies in relation to council property investment strategy Business & Commercial Waste Review of the processes to manage the commercial waste services M 9 Services Services including new customer setup, pricing, service levels agreements, compliance and financial performance. Business & Fleet Management Review of the processes to manage the council fleet operations end to M Services end, to ensure all assets maintained regularly, skilled & qualified personnel operating vehicles and compliance with RTA. Business, Off-street Parking Review of property lease management including lease administration, M 9 Services & pricing, market competitiveness, selection of tenants, repairs, valuation, Property and rent reviews. Cultural & Licensing Review the processes for managing Bondi Junction use and activities M 9 Community Management and processing applications for approval to use Council’s public Services amenities. Finance & Property Information Review the process end to end management of property information M 9 Information Systems systems, segregation, issuing of data, storage of date, access to data etc Finance & Rates & Charges Review the process of managing the rate pricing, charges, collection, M 9 Information enforcement and other council fees charged to community residents and commercial operators. Governance, Compliance Conduct a review on the level of compliance within council on the M 9 Admin & awareness of codes of conduct, registers, ethics, conflict of interest, etc Executive Human General Insurance End to End review of the councils general insurance management M Resources & process, currency, claims management, payments including motor Organisational vehicle, marine, contract, public liability, electronic, machinery and Development Ensure all council insurances are current, applicable and competitive / offer value for service. Insurance Program Review to include: • values and deductibles • Asset values • Insurance alternatives • Policy coverage (inc 3rd party partners for events and staff indemnity) • Broker Services Strategic Land Social and Affordable Review of the process of strategic planning for the development of M 9

64 Use Planning Housing affordable housing projects in line with Waverley Strategic directions, looking at site selection, residential criteria, funding and project

Waverley Council Three Year Audit Plan 2013 - 2015 Page 4 of 6

management

Cultural & Special Event Review the processes of the management of special events, including L 9 Community Management effective planning, coordination and monitoring special events held in Services Bondi beach and coastal reserves, ensuring that they are well managed and safe events that enhance the place and do not negatively impact on public amenity Finance & Accounts Receivable Review of the end to end processes of monies collected, receipting, L 9 Information timely reporting, provisions, accurate billing rates Finance & Delegations of Review the application of approved delegations of authority and L 9 Information Authority monitoring of the purchasing and approval process. Finance & Employee Expenses The processes of capturing, verifying, authorising and reimbursing L 9 Information employee expenses and travel costs according to policy and legal requirements, e.g. FBT. Finance & Accounts Payable Review of the processes of supplier setup, authorisation, timely reporting L 9 Information & accurate payment and data mining.

Human Recruitment and Review the process for the management of recruiting of new staff to L 9 Resources & Selection council, including the advertising, interview, selection, awarding of Organisational position aligned to HR Strategic Plan. Development Human Training & Review the end-to-end management of the process of Training, Learning L 9 Resources & Development and Development to cover areas that can be impacted on through better Organisational ~Compliance & risk management. Includes: Development Governance Code of Conduct and Ethics Training review Adequacy of training Protected disclosures Corruption and Fraud awareness compliance training Risk management. Human Workers Review of the processes to manage Workers Compensation Claims L 9 Resources & compensation from end to end, considering assessment, claim management and return Organisational to work practices. Development Parks & Open Open Space Review the processes to manage the maintenance of open spaces, L 9 Space Maintenance including parks, reserves, beaches whereby what contractors are Operations engaged, service levels agreements, OHS, invoicing etc 65

Waverley Council Three Year Audit Plan 2013 - 2015 Page 5 of 6

Parks & Open Parks and Reserves Review the processes of bookings for parks, reserves and other open L 9 Space Bookings area council assets, to ensure correct fees charged, collection of funds, Operations reconciliation

Waverley Council Three Year Audit Plan 2013 - 2015 Page 6 of 6

REPORT TO COUNCIL

Improved Place Management – Trial Outcomes (A04/2016)

Report dated 9 August 2012 from the Director, Public Works & Services about the implementation of Mayor’s Civic Pride and Public Place Monitor initiatives.

Recommendation: That Council receive and note the report.

Purpose of Report

On 21 February 2012 the Council resolved to trial the establishment of Public Place Monitors. The motion required a report on the outcomes be presented to the August Council meeting.

Background / Introduction

At the Council meeting in February Council endorsed the Mayoral Minute as detailed:

That Council:

1. Initiate a trail for three months with the assignment of two staff as ‘local place monitors’. Their task will be to traverse the entire Waverley Council area, excluding parks, on an ongoing basis to identify and report occurrences of: a. Dumped rubbish b. Cracked footpaths and dangerous verges requiring unscheduled repair c. Graffiti d. Shopping trolleys e. Abandoned vehicles f. Unkempt public trees and tree guards g. Council assets in need of repair or cleaning

Analysis

To date in both Mayor’s Civic Pride and Public Place Monitor initiative has resulted in 7946 entries to date 3773 have been completed. Some of the more prominent were 1536 dumped rubbish, 1370 graffiti and 517 tree maintenance issues resolved. The weekly amount of entries to the register has declined significantly since its’ inception due to improved and timely action and entries already recorded for completion. Staff from Technical Services, Place Management and Public Works and Services has continued over this period to canvass the LGA for issues to report for rectification.

The introduction of the Civic Pride and Public Place Monitor has resulted in proactive response to maintenance issues within the LGA. Ideally problems are resolved before a resident feels compelled to log a service desk. With this in mind it was important to analyse the impact of the initiative on the logging of Service Desks.

REPORT TO COUNCIL

A comparison of the 6 months leading up to the introduction of the register to the six months of implementation has revealed the following statistics. In the 6 months prior to the Public Place Monitor program there were 3205 requests. This was reduced to 1742 requests for the 6 months after. This is a reduction of 46% with the major areas of improvement being signs and dumped rubbish.

A summary of Service Desk reports before and after the Public Place Monitor initiative is provided in the table below

Service Desk Reports Aug 11 ‐ Jan 12 Feb ‐ July 2012 Rubbish Dumped 1635 812 ↓50% Graffiti 289 273 ↓6% Street Cleaning 155 59 ↓62% Grass Cutting 109 40 ↓63% Nature strips 19 5 ↓74% Graffiti 289 273 ↓6% Street Litter Bins 22 12 ↓45% Trees ‐ Pruning 261 111 ↓57% Trees ‐ Root causing damage 36 14 ↓61% Parks ‐ Request to mow 22 5 ↓77% Maintenance ‐ Carpenters 58 17 ↓71% Maintenance ‐ Plumbers 40 12 ↓70% Maintenance – Painters 19 9 ↓53% Maintenance ‐ Litter Bins Maintenance 16 1 ↓94% Maintenance ‐ Signage Meter & Res Parking 105 32 ↓70% Maintenance ‐ Signage traffic 130 67 ↓48% Total 3205 1742 ↓46%

There is scope for further improvement with additional refining of our systems and operations to cater for the improved service delivery. These systems are being improved and but there is a need for a longer period to realise the full benefit of the initiative. For this reason there is a need to continue the program for a further 6 months. It is anticipated improvement should resonate through Council through to areas such as the customer service centre that, with reduced calls and logging would be able to concentrate efforts and resources to other areas.

It is proposed the Project Officer, Service Coordinator from the newly consolidated Place Management Division will continue to undertake inspections in the Bondi Beach, Bondi Junction and village shopping strips whilst the other 2 staff from the Technical Services and Maintenance Construction Divisions will inspect the remaining LGA. There is also a weekly inspection of every street for illegal dumps by the Resource Recovery Supervisors as part of their daily duties.

REPORT TO COUNCIL

• Financial: The program is funded within the existing budget allocations of the 2012/2013 budget.

• Delivery Program/Operational Plan: The proposals meet a range of directions, strategies and actions from the Strategic Plan, Delivery Program and Operational Plan as outlined in the attached report.

• Consultation: Ongoing with all relevant stakeholders

Timeframe

Immediate and ongoing for the next 6 months.

Recommendation: That Council receive and note the report.

Mark Wood Director, Public Works & Services

REPORT TO COUNCIL

New Waverley Council Depot Site – Re-exhibition of the 2012/13 Revenue Policy (A12/0193)

Recommendation: That Council:

1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue Policy.

Background / Introduction

At its meeting of 17 July 2012, Council resolved to “finalise purchase arrangements” with Macquarie Development Capital Australia for acquisition of a new depot at 67A Bourke Road Alexandria. The resolution to finalise the purchase was made based on advice provided in the report that the most appropriate method of providing a cash flow funding source for the purchase and construction would be by an external loan.

Council was advised that loans to bridge any short term gaps between purchase and construction of the new depot site and sale of all or part of our current depot site at Green Square may be needed for up to 2 years. The report provided an indication of loan costs, based on an example of $9 million being required in loans over two years. The suggested approach was for interest only loans, renewed or discharged at the end of any 90 day period. Interest payments can be serviced via reserved funds including domestic waste reserves. Capital would be repaid by the sale of property, namely the northern portion of the depot and if necessary, parts of the southern portion, due to be sold as soon as subdivision plans can be completed. In short, the borrowings can be secured and repaid by the sale of property and the strategy fills any cash gaps between receiving proceeds of those sales and the various outlays required for the new depot.

Based on current projections of cash coming in and going out, it is not expected that loans exceeding say $10 million will be required at any one time. However, there is a possibility that total borrowings may be required up to $17 million to complete the purchase and construction, albeit in a sequence of separate loans.

Current situation

Council was advised in the July report of the requirement to publicly exhibit a revised Revenue Policy stating the amount to be borrowed, the sources of funds and the means of securing the loan. At present, it is expected that Council may be required to settle the purchase of 67A Bourke Road around October 2012. To be able to borrow we must therefore exhibit the revised Revenue Policy as soon as possible. The proposed exhibition timetable is:

REPORT TO COUNCIL

27 August to 24 September – Public exhibition

16 October – Council consideration of comments and adoption of revised Revenue Policy.

Nothing in the current adopted Revenue Policy will change except the Statement of Borrowings. It is proposed simply to insert the following paragraph into the current Statement:

Council is also considering a short term (up to 2 year) loan facility or facilities of up to $17 million to provide initial funding for a new works depot. The loan funding is a cash flow funding source until the proceeds from the sale of the existing works depot are received and therefore, provides an orderly organisational transfer from the old depot to the new. Indicative rates from Council’s bank for a short term loan are 4.83% per annum based on a variable 90 day Bank Bill Swap rate of 3.53% plus a margin of 1.30%.

All other parts of the current adopted Statement of Borrowings remain unchanged.

Note: Effect of Caretaker Period – Advice received from the Division of Local Government is that the action of Council re-exhibiting its Revenue Policy does not breach DLG Circular 20-19 as it is only seeking community input on a course action agreed to at its July meeting.

Analysis

• Financial Due to the flexibility of the loan vehicle and the current competitive interest rate market for this type of loan, the strategy provides a feasible means of managing cash flows on this major operational necessity. Funds are available in the domestic waste reserve to service interest repayments and capital is secured by property sales.

• Delivery Program/Operational Plan Accords with the Delivery Program 2010-2013 directions of G5 “Council is a financially sustainable organisation and Strategy G5b “Undertake long term financial planning” – Deliverable “Council’s expenditure is funded sustainably”.

• Consultation Upon completion of exhibition and adoption of the revised Revenue Policy, the Minister for Local Government will be informed of the adopted revised Statement of Borrowings.

Timeframe

See above.

Recommendation: That Council:

1. Note the revised wording of the Statement of Borrowings in the 2012/13 Revenue Policy.

REPORT TO COUNCIL 2. Approve public re-exhibition of Council’s 2012/13 Revenue Policy to seek public comment on increased borrowings as a source of short term cash flow funding for purchase and construction of new depot facilities.

Bronwyn Kelly Director, Corporate & Technical Services

72 REPORT TO COUNCIL

Arts Plus Plan (A06/0195)

Report dated 10 August 2012 from the Director Recreation Customer and Community Services regarding the Arts Plus Plan.

Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012

Purpose of Report

The purpose of this report is to further update Council on the consultation process for the Arts Plus Plan with particular reference to the Precinct Committees and to seek adoption of the final draft by Council.

Background / Introduction

This report responds to the Council motion dated 17 July 2012, “that the matter [Arts Plus] be deferred to the next Council meeting in order to allow consultation to be undertaken with the local Precinct Committees”.

Since that Council meeting on July 17 all Precinct Committees have been contacted again to check whether they needed further consultation on the Arts Plus Plan. The results of this further contact have been set out below in table form.

Prior to the last report on Arts Plus at the July 17 Council meeting a range of consultations were undertaken. Arts Plus was exhibited at the Bondi Pavilion, Bondi Waverley School of Arts, Council Chambers, Customer Services Centre, Mill Hill Centre and Waverley Library. Workshops attended by 35 participants including artists and community members were held at the Waverley Library, Bondi Waverley School of Arts and the Bondi Pavilion. A presentation on the draft Arts Plus Plan was offered to all Precincts and to local arts groups. Presentations were undertaken to two Precincts and to Bondi Writers Group.

The Arts Plus Plan has generally been very well received. Eleven submissions were received and are summarised in Attachment 1 which includes responses. As evident in this overview of submissions, the issues raised can be accommodated fairly easily with minor amendments to the draft document.

Text changes have been made and incorporated into the draft document and highlighted in the report to Council in July. Some further administrative changes have also been made since the meeting on July 17th.

All Precincts were offered an opportunity to be included in the consultation on the draft Arts Plus Plan. However the opportunity has been taken following the last Council meeting to review their involvement and to offer further presentations and information. While no Precinct wished to make further submissions some have requested presentations in the future on the adopted plan.

Chronology of communications and consultation with Precinct Committees on the draft Arts Plus Plan.

18 May 2012 - Council staff emailed all Precinct Executives details of the draft Arts Plus Plan. This email included details on:

• the exhibition period

73 REPORT TO COUNCIL

• avenues for providing feedback and • an open invitation to all Precincts to request a presentation by Council’s Cultural Development Officer on the draft Arts Plus Plan at their respective Precinct meetings.

Response from Precincts to the 18 May email: Bondi Beach and North Bondi Precincts took up the offer of a presentation at their respective Precincts meetings. Two members of the Bondi Beach Precinct participated in the wider Arts Plus community consultation workshops at Bondi Pavilion on 27 June 2012 resulting in three Bondi Beach Precinct members providing comments on Council’s Have Your Say portal.

Following the Council meeting on 17 July 2012, Council officers again made contact with the Executives of all 13 Precincts to ascertain if any Precinct representative wanted to provide further input to the draft Arts Plus Plan.

This follow up action by Council officers included: • an email (dated 18 July) to all Precinct Executives inviting them to make contact they would like a presentation, round table discussion or any other consultation method on the draft Arts Plus Plan • A phone call to the 13 Precinct Convenors to discuss the receipt of the email and to ask if any further follow-up was required. • After the phone contact was made, a copy of the draft Arts Plus Plan was also emailed to every Precinct welcoming any comments.

The emails and follow up phone calls to Precinct Executives did not generate any written feedback on the draft Plan from Precincts. However, four Precincts (Bondi Beach, Bondi Junction, Charing Cross, South Bondi) expressed interest in hearing about the finalised Plan at their respective Precincts meetings later in the year.

An additional individual submission was also received as a result of this process - see notes on Dover Heights Precinct below.

See table below for summary of responses from contacts made with Precinct following the 17 July Council below.

Summary of Responses to second round of contact with Precincts Precincts following the 17 July Council meeting Requested a follow up report at their November 2012 Precinct meeting Bondi Beach given that they had already provided input into the Plan back in June. Did not want to make any written input on the draft Arts Plus Plan but Bondi Junction requested a presentation of the finalised Plan at their November Precinct meeting Did not want to make any written input on the draft Arts Plus Plan and Bondi West made no requests for further consultation Did not want to make any written input on the draft Arts Plus Plan and no Bronte requests for further consultation Did not want to make any written input on the draft Arts Plus Plan and no Bronte Beach requests for further consultation A round table presentation by the Cultural Development Officer was provided to the newly elected Convenor on 24 July. Whilst the Convenor Charing Cross did not want to make any written input on the draft Arts Plus Plan, she did request a presentation of finalised Arts Plus Plan at the October Precinct meeting.

74 REPORT TO COUNCIL

Summary of Responses to second round of contact with Precincts Precincts following the 17 July Council meeting Did not want to make any written input on the draft Arts Plus Plan and made no requests for further consultation.

One further written response was received from an individual which: • Identified issues around developing Waverley’s arts groups, supporting artist run initiatives and equitable access to Council’s facilities and opportunities. Officer response: The Arts Plus Plan is the document to deliver change in these areas - strategies 2.3, 2.4 and 5.1 address these Dover Heights issues. • Suggested that Council’s programs may be under-priced. Officer response: This is addressed in Arts Plus strategies 1.2 and 1.3 updating Council's Pricing Policy to accommodate tiered and concessionary pricing for cultural programs. • Suggested the document look beyond the LGA boundaries of Waverley. Officer response: This is addressed in Arts Plus Strategy 5.2 working with SSROC counterparts.

This Precinct made their input at their June Precinct meeting when the North Bondi Cultural Development Officer presented at the meeting. Did not want to make any written input on the draft Arts Plus Plan and no Penkivil requests for further consultation were made. Did not want to make any written input on the draft Arts Plus Plan and no Queens Park requests for further consultation were made. The Precinct Executive mentioned it at their 8 August meeting but no feedback was forthcoming. Did not want to make any written input on the draft Arts Plus Plan and no Rose Bay requests for further consultation were made. Did not want to make any written input on the draft Arts Plus Plan but South Bondi requested a presentation of the finalised Plan at their September Precinct meeting. Did not want to make any written input on the draft Arts Plus Plan and Vaucluse made no requests for further consultation.

Analysis

Proposed Changes to the Draft

As reported to the July 17 meeting and after assessing the submissions the following minor text amendments are proposed and have been incorporated in the draft.

Page 8 added “The federal government has drafted the new National Cultural Policy www.culture.arts.gov.au”.

Page 10 updated “Graham Chalcroft’s ‘Park Life’ was designed with the Waverley Historical Society and local sporting clubs to create a ceiling installed artwork in the entry foyer of the Margaret Whitlam Recreation Centre.”

Page 10 added “The Toga Group will commission a program of artworks for their “Bondi Boheme” development.”

75 REPORT TO COUNCIL

Page 13 added “Bondi Writers Group”.

Page 42 added “and the Bondi Waverley School of Arts”.

Page 52 amended “artists” to “working artists and arts activities for the community”.

Page 55 amended within the Strategy heading 5.3: “Waverley brand” to “arts brand across the Waverley Local Government Area”.

Page 55 added action “Utilise social networking, SMS, mobile phone apps, links to other websites and interactive calendars to promote the arts in Waverley”.

Some minor administrative amendments have also been made since the last meeting.

Copies of the amended Arts Plus Plan will be forwarded separately to Councillors.

Financial

Minor costs for the graphic design and printing of the Arts Plus Plan for public availability and purchase will be sourced from the RCPP recurrent budget. Analysis of sources of funds for implementation is included in the Arts Plus Action Plan.

Delivery Program/Operational Plan

Completion of the Arts Plus Plan is a priority in Council’s Delivery Program to:

• Enrich the cultural life of the community by providing and supporting a variety of cultural events and activities for residents and visitors • Encourage art in public places and public art in private developments • Create opportunities in the creative sector to retain local artists and cultural providers in Waverley

Consultation

The consultation process involved the public exhibition of the draft Arts Plus Plan including a series of presentations/workshops at Council’s cultural venues – the Library, Bondi Waverley School of Arts and Bondi Pavilion. Website consultation was carried out from 18 May to 27 June 2012 on Council’s “Have Your Say” portal. Consultation with Precincts is described above. Consultation has also been undertaken with key internal Council stakeholders including staff from the Library, Bondi Pavilion, Place Managers, Recreation Community Partnerships and Planning, Community and Cultural Services and Councillors.

Timeframe

Once adopted, the short term actions (0 - 5 years) outlined in the Arts Plus Plan can commence.

Recommendation: That Council adopt the Draft Arts Plus Plan dated August 2012

Cathy Henderson Director, Recreation Customer and Community Services

76 REPORT TO COUNCIL

Authors: Wendy Hee, Maree Girdler

Attachments: 1. Submissions on the Draft Arts Plus Plan and Proposed Response (as provided at 17 July 2012 Council meeting)

2. Draft Arts Plus Plan

77 Attachment One: Submissions on the draft Arts Plus Plan and proposed response

Arts Plus Strategy/ Comments Summary of Issues Response Page Reference A • We need after school art programs at Bondi-Waverley 1. School Holiday • School holiday programs in the Bondi- Strategy 3.2 page 42: School of Arts to service low income families living in programs Waverley School of Arts are delivered by add Bondi Waverley School Waverley area the Waverley Woollahra School of Arts of Arts to “Waverley Library” (WWAS), independent of Council. The as venues • What type of programs? - knitting, weaving, creative writing, response will be passed onto WWAS jewellery making, fashion design sewing pattern cutting, board and staff short film production. Let’s teach children real skills • Volunteer programs are managed through • Art bus on Oxford Street – local artists in action Civic Pride and Seniors Centre programs. This response will be passed on to • Aside from just art programs - Let’s tap into the human relevant officers capital via voluntary programs. I 'm sure the Russian community has many skilled retired engineers that would • Activities on Oxford St Mall are managed love to teach kids for a few hours. Other ideas include by the Bondi Junction Place Management Model plane making, basic electronic circuits. Office. This response will be passed on to the relevant officers • What I suggest is to review leasing arrangement for the 2. Council spaces for • Strategy 5.1 cultural venues audit will Strategy 5.1 page 53 dance school. To my knowledge the school has operated artists and art inform an EOI process that supports there for the last 30 years. Is this right to give one operator activities working artists and arts activities for the has total monopoly over one building? community

• What about the adjoining land? Could we put a container • Adjoining land use is outside of the scope terminal or demountable on it - and run art programs there? of Arts Plus. It is managed under the There are portions of land in the Waverley area that are Bondi Waverley School of Arts Plan of currently under-utilized. Management (2004)

B • We should lobby Arts NSW Capital to invest in infrastructure 1. Bondi Pavilion • The upgrade of the Bondi Pavilion building developments for Bondi Pavilion as a cultural facility (and an is outside of the scope of Arts Plus. It is icon) with some kind of cooperative funding and in kind and managed under the Bondi Pavilion Asset management effort between Tamarama Rock Surfers, Plan (2008) Waverley Council, and Arts NSW. They've sunk a dime in CarriageWorks and it is now an iconic piece of arts • Strategy 5.2 coordinates Council’s Strategy 5.2 page 54 infrastructure. The Bondi Pavilion is already here and ready external relationships with funders and to go - it just needs a redecoration and a plan. peak bodies C • I found all the ideas regarding the Arts Plus to be positive 1. Supports Arts Plus • None and implementable Plan D • It is very comprehensive and it will be exciting to see it 1. Marketing of the Arts • The marketing of the Waverley LGA falls implemented. in Waverley outside of the scope of Arts Plus

• I would like to see Waverly promoted as a creative • Strategy 1.1 develops a calendar of Strategy 1.1 page 18 community. With greater support and opportunities for events and Strategy 5.3 develops an Arts artists via accessible information about local artists marketing plan. Noted this includes links Strategy 5.3 page 55 (websites, mobile phone apps, interactive events calendar to other websites, mobile phone apps, that can be regularly updated, links to other websites) studio interactive calendar etc trails and other opportunities to see the work of local artists, 78

Attachment One: Submissions on the draft Arts Plus Plan and proposed response

Arts Plus Strategy/ Comments Summary of Issues Response Page Reference studio spaces for individual, shared spaces where people • Strategy 2.3 Open Studio Days at the Strategy 2.3 page 33 can work together, collaborations.. School of Arts can be extended to galleries and private studios e.g. Bondi Winter Magic art trail

• I would also like to see more opportunities for non-artists to 2. Higher participation for • Evening art classes at the School of Arts make/create/perform - e.g. events that include creating adults, working are run by WWAS independently of costumes / props / performances / installations; classes; professionals and Council. The responses will be passed on open studios where people can be inspired seeing artists at seniors in community to the WWAS board and staff work. cultural development e.g. evening classes • At a more practical level it would be great to have more • Strategy 1.2 develops EOI processes Strategy 1.2 page 24 events/classes etc at the Bondi Pavilion during the week. 3. Bondi Pavilion calling for open submissions to run arts And, for those of us who work, classes in the evening at the classes and events that contribute to the School of Arts and Bondi Pavilion. Bondi Pavilion Cultural Program. • It would also be great to see stronger links between Council, 4. Empty Spaces project • Not in Arts Plus Plan as Empty Shops artists and local property owners similar to Renew with local property Initiatives have been investigated by Newcastle where artists can work and set up pop-up owners previous Cultural Planners and Place galleries/shops/ markets in vacant shops/warehouses etc. Managers. Shops in Waverley attract high commercial retail rents. Landlords, shopping centre managers and receivers are reluctant to give away highly commercial spaces free to artists E • I'm very pleased to see the Arts Plus document and I hope 1. Supports Arts Plus • None that it turns out to be a really significant turning point in how Plan Waverley approaches its involvement in arts/culture/creative industries/etc. Instead of seeing arts activities as a bolt-on 2. Supports Sustainable Strategy 1.1 option to the real nuts-and-bolts activities of Council (things Events Policy and pages 19, 20, 21 like rubbish collection, development approvals, risk using Festival and management, etc), creativity should be an integral part of Events to build local everything Council does. This is a big ask for an capacity organisation like Waverley Council, of course, but the sense of excitement and beauty which art brings to people's lives is something that should characterize Waverley as a place, and especially Waverley Council as the "manager" of this place.

• I am especially excited by the prospect of enlivening the 3. Bondi Pavilion Strategy 1.2 page 21 Bondi Pavilion and making more of the beach, which seems to have become just a place for hosting ready-made events. Festival of the Winds and Sculpture by the Sea are locally originated community events that are very different from the consumerist ethos that runs through insensitive events like Shore Thing on NYE, and Winter Magic's skating on the beach. 79

Attachment One: Submissions on the draft Arts Plus Plan and proposed response

Arts Plus Strategy/ Comments Summary of Issues Response Page Reference

• I urge Council to endorse the ArtsPlus plans and make sure that we become an inspirational leader in the creative fields. F • I was impressed by the comprehensiveness of the plan and 1. Council spaces for • Strategy 5.1 Cultural Venues audit will Strategy 5.1 pages 52, 53 feel sure its implementation would produce an overall artists and art inform EOI processes that support benefit for the arts in Waverley. As a current artist in activities working artists and arts activities for the resident at the school of arts I would like to say it has been community a great opportunity and I would like to add my voice to the call for an increase in the availability of affordable artists’ studio space in Waverley to enable local artists to work locally and therefore engage more with their community rather than have to travel to studio spaces in other areas of Sydney. • I would also like to encourage the Waverley Art Prize to 2. Waverley Art Prize • The Waverley Art Prize is run by the broaden its criteria to reflect the wide range of practices and Waverley Woollahra Art School and linked media which characteristic contemporary art such as to the courses they teach. New installations, sculpture, video and digital media, categories are dependent on finding new performance etc as well as painting and drawing. sponsors. The response will be passed on to the WWAS board and staff G • Promotion/advertising of the Arts needs to improve. 1. Marketing the Arts in • Strategy 5.3. Noted that an Arts Strategy 5.3 page 55 Increasing hard copy material for distribution is not preferred Waverley marketing and communications plan as most council info ends up unread in blue bins. includes social networking and SMS Realistically people don’t seek out Council material or Council websites for information on the Arts.

• Audiences need to be targeted and new ways of communicating explored e.g. Facebook, texts etc • The Bondi Pavilion in particular needs to be upgraded along 2. Bondi Pavilion • The upgrading of the Bondi Pavilion with its programmes. The building is unwelcoming, the building is outside of the scope of Arts entrance foyer messy and uninviting. The way people use Plus. It is managed under the Bondi the spaces needs to be reviewed along with how long their Pavilion Asset Action Plan (2008) occupancy is to be. Most importantly, events in the Bondi Parklands need to come within the purview of this Plan, • Strategy 1.1 and Strategy 5.1 cultural Strategy 1.2 page 21 particularly as the organisers occupy space in the Bondi venues audit will inform EOI processes in Pavilion for their headquarters. the hiring spaces and leases to support Strategy 5.1 page 52 arts activities and artists • How to attract top quality artistic events needs to be looked 3. Supports attracting • Strategies 1.1 and 1.2 develop Strategy 1.1 page 18 at. There needs to be PROPER community consultation new festival and event submission processes to attract festival and REAL community benefits for any major events planned partners organisers and major event producers Strategy 1.2 page 21 – this includes events that use the Pavilion as a headquarters for events in the Parklands. H • Bondi Writers Group is very happy with our use of the library 1. Supports Arts Plus • Noted, the Bondi Writers Group will be Page 13 for our meetings and events, promotions and a directory of Plan added in the document where the Arts arts organisations. Plus Plan lists examples of voluntary sector arts groups 80

Attachment One: Submissions on the draft Arts Plus Plan and proposed response

Arts Plus Strategy/ Comments Summary of Issues Response Page Reference • The only other point regards including the Bondi Writers Group in the lists of arts organisations which appear in the plan I • Great to finally have a say about plan for the ARTS and the 1. Supports Arts Plus • Strategy 2.3 develops a Music Industry Strategy 2.3 page 32 Future. Brilliant! Plan Development Plan and Communications Plan. Noted that the Communications • In Bondi Pavilion is a fabulous recording studio, right on the 2. Marketing the Arts in Plan will include an advertising budget to world's most famous beach. Unfortunately no one knows Waverley market the Bondi Pavilion Music studios to about it. In this modern world -there is no way you can get the music industry away with having a money making venture such as a studio and not advertise. A budget for this needs to be included in 3. Bondi Pavilion any costs for the future and a decision that there is no money is counterproductive.

• House the Parking Inspectors elsewhere instead of the 4. Council spaces for • Strategy 5.1 cultural venues audit will Strategy 5.1 page 52 Bondi Pavilion and use those rooms for artists . . . artists and art inform EOI process for the hiring and use activities of spaces for supporting working artists • Onward and upward !!!!! and arts activities for the community • A database would be very useful not only to each artist but 5. Artists Register • Strategy 2.1 develops a Waverley Artists Strategy 2.1 page 30 to any would be employers who live locally. This could be a Register one page web site but again would require a budget to fund the maintenance.

• A money making venture for any of these possibilities could 6. Industry Networks • Strategy 2.1 supports artists with be funded via a 'Meet the Mentor' venture. Each high profile professional advice and industry networks writer, guitarist, composer, film maker, actor, singer, photographer (of which we have many) could be used as leverage to raise money, profile, whatever.

• They could offer something that is not too outrageous like – Lunch with the Mentor. J • Thank you for the opportunity to contribute to the 1. Supports Arts Plus • Waverley LGA branding is a separate Strategy 5.3 page 55 development of this important policy. Overall I strongly Plan issue to branding the arts in Waverley, Will add “arts” and “local support the development of this policy. I applaud the shift to and is outside of the scope of Arts Plus government area” to the a more integrated multi-quadrant approach to planning. Plan strategy heading

• Library – Good to see the Library mentioned. My sense is that the online activities of the library are not well enough known.

• When considering establishing the ‘clear Waverley arts 2. Marketing the Arts in • The branding of the Arts across Waverley branding’ Council could/should: Waverley is to move from venue based promotions to a whole of Council approach to • Determine the main target audiences and their priority e.g. communicating arts activities e.g. one residents, businesses, stakeholders, regional visitors, state brochure for school holiday programs or 81

Attachment One: Submissions on the draft Arts Plus Plan and proposed response

Arts Plus Strategy/ Comments Summary of Issues Response Page Reference visitors, national visitors. Seniors Weeks activities that are offered across Council venues • Decide whether the brand strategy should feature Waverley or Bondi. Just because it is ‘Waverley’ LGA and ‘Waverley’ Council is not sufficient reason to develop a ‘Waverley’ brand on behalf of the community. • Include Architecture in the list of ‘aspects’ of the arts to be 3. Architecture • Architecture falls outside of the scope of Page 6 included in the plan Arts Plus. The artforms are informed by Arts NSW and Australia Council categories which currently do not include Architecture.

• However, architecture is celebrated in Council’s annual Heritage and Urban Design Awards managed by the Strategic Planners • A new National Cultural Policy is imminent with release 4. National Cultural • Noted, will add paragraph on the National Page 8 add paragraph on promised before the end of the year. Policy Cultural Policy and website National Cultural Policy

• Council should explore the availability of relevant grants and 5. Cultural Grants • Strategy 2.1 supports artists and art Strategy 2.1 page 30 the likelihood of successful applications. organisations to seek grants and Strategy 5.2 coordinates Council’s grant Strategy 5.2 page 54 submissions • Sponsorship – given that the negative effects of alcohol are 6. Sponsorship • Council’s Sponsorship Policy (2006) bans a significant problem in the LGA and that Council is limited tobacco sponsorship and (where young in what action it can take, it would be inappropriate and people or children are involved) alcohol counterproductive to seek sponsorship from members of the sponsorship. alcohol industry.

• Alcohol – Activities undertaken under this policy should be 7. Alcohol free events • Alcohol management outside of the scope alcohol-free, especially in alcohol-free/prohibited zones and of Arts Plus Plan alcohol-related assault hotspots. • Criteria for success, performance measures and budget – 8. Criteria for success / • Strategy 5.2 actions the reporting on the Strategy 5.2 page 54 How will ratepayers know they are getting value for money performance Arts Plus Plan which is being under this policy? measures and budget implemented from existing budgets

• Thank you for the opportunity to comment. K • Annual Open Days at the Bondi Pavilion 1. Bondi Pavilion • Strategy 2.3 Open Studio Days to include Strategy 2.3 page 33 artists working in the Bondi Pavilion • Primary school education programs linked to the Bondi Pavilion Gallery exhibitions program • Strategy 1.2 establishes a public program Strategy 1.2 page 23 for local schools • School excursion programs linked to the Bondi Pavilion precinct e.g. visits to the Pottery studios, music studios, Bondi Pavilion Theatre

1 83

Developed by the Division of Recreation, Community Planning and Partnerships

2 84

Contents

ABOUT THE ARTS PLUS PLAN ...... 5

Why are the Arts so important to Waverley? ...... 5 What is the Arts Plus Plan? ...... 5 Why Arts Plus? ...... 6 How does the Arts Plus Plan fit in with other Council Plans? ...... 7 Waverley Together 2 Strategic Plan ...... 7 The Cultural Accord ...... 8 Arts NSW and the Australia Council for the Arts ...... 8 Living Learning Libraries ...... 8

1. Waverley: People, Places and the Arts ...... 9

Waverley: our involvement in the Arts ...... 9 Waverley: the People ...... 10 Waverley: the Place ...... 12 Creative Industries ...... 13

2. Issues and Opportunities ...... 14

3 Vision ...... 15

4 Focus Areas ...... 15

IMPLEMENTATION STRATEGIES AND ACTION PLAN ...... 15

Focus Area 1: Festivals and Events ...... 17

Strategy 1.1: Deliver Events and Festivals Planning ...... 18 Strategy 1.2: Program Bondi Pavilion events and festivals ...... 21 Strategy 1.3: Enhance Waverley Library’s Public Program ...... 25 Strategy 1.4: Support Place making Events ...... 26

3 85

Focus Area 2: Creative Industries Development ...... 28

Strategy 2.1: Develop a Creative Industries Profile ...... 29 Strategy 2.2: Expand the Artist in Residence Program ...... 31 Strategy 2.3: Support Artist Run Initiatives ...... 32 Strategy 2.4: Facilitate the development of arts groups and organisations in Waverley 34

Focus Area 3: Targeted Arts Programs ...... 39

Strategy 3.1: Waverley’s Cultural Heritage and diversity is recognised, protected and respected ...... 40 Strategy 3.2: Cultural programs are balanced to include identified priority groups...... 41

Focus Area 4: Public Art and Urban Design ...... 45

Strategy 4.1: Develop a Public Art Register ...... 46 Strategy 4.2: Deliver Public Art Projects ...... 47 Strategy 4.3: Update Public Art Policy ...... 48

Focus Area 5: Continuous Quality Improvement ...... 50

Strategy 5.1: Undertake analysis of Use of Buildings and Facilities to ensure maximum contribution to all cultural programs ...... 52 Strategy 5.2: Plan Cultural Services in an Integrated and Collaborative way...... 54 Strategy 5.3: Develop a Marketing Plan to coordinate promotions of diverse activities and events under a clear arts brand across the Waverley LGA ...... 55

5 Acronyms ...... 58

6 Index ...... 59

7 Reference List ...... 60

4 86

ABOUT THE ARTS PLUS PLAN

Why are the Arts so important to Waverley?

Many local councils in Australia and overseas acknowledge the provision of arts and cultural services improves the quality of life of residents by bringing people together. By taking a more strategic approach to arts and cultural development Waverley can:

help to build strong vibrant, dynamic and diverse communities; tackle broader social issues such as social isolation; promote safer and healthier communities; stimulate lifelong learning and encourage individuals to broaden their horizons; and provide a dynamic and engaging cultural landscape for all residents and visitors alike.

For many years Waverley Council has promoted and supported the arts by delivering innovative and popular community arts projects, many of which have been supported by Arts NSW and the Australia Council, and adopted as models of best practice by other councils. These programs have been a great way for Council to involve people in the life of the local community, providing something for everyone – exhibitions, music, storytelling, theatre, cinema, festivals and classes. Projects such as community mosaics, song writing and school holiday programs are enjoyed by hundreds of local people and encourage participants to articulate and express who they are and what they want their communities to become. Council has also supported local initiatives that have become well established annual events such as FlickerFest and Sculpture by the Sea. The $20K NIB Literary Prize is launched at the Sydney Writers Festival every year.

Waverley residents have identified the arts and culture as an issue of high priority in the LGA. In community surveys, they have highlighted the importance of Council’s continued support for cultural facilities such as the Library and the Bondi Pavilion; events and celebrations such as Bondiesta, the Festival of the Winds and public art.

The Arts Plus Plan will provide a strategic framework for Council to continue its support for arts and culture in the local area, and to build upon the cultural facilities, events, arts programs and initiatives that are already an integral part of people’s experience of Waverley. The Plan will also contribute significantly to facilitating the vibrant and diverse lifestyle and cultural experiences enjoyed by both local people and the many tourists and visitors to this unique part of Australia.

What is the Arts Plus Plan?

The Arts Plus Plan is a strategic planning document. It is an action plan for cultural development providing strategic direction and effective guidance for Council’s ongoing support for and involvement in the arts in Waverley. The Arts Plus Plan provides a framework for the cultural sector and peak bodies to work with Council.

The purpose of the Plan is to:

drive Waverley’s arts activities and resources within the over-arching vision of its Strategic Plan “Waverley Together 2” (WT2); and develop a program of cultural services, facilities, events and activities that will help achieve the cultural vitality aspirations set out in the Waverley Together 2 Strategic Plan.

Our Arts Plus Plan will help make Waverley a better place to live. It aims to:

5 87

promote sustainable social, economic and environmental development and improved quality of life; promote reconciliation with Aboriginal and Torres Strait Islanders Australians; provide inclusive and accessible arts programs; promote harmony, diversity and social justice in the community; develop the local creative industries; attempt to attract and retain established and emerging artists in our area; and promote collaborations and cooperation within Council and with external stakeholders.

By building on our reputation as a vibrant and creative community, the Plan will contribute to connecting stakeholders with communities who want a rich and dynamic cultural life.

Why Arts Plus?

The term Arts Plus reflects the plan’s broad definition of ‘the arts’ incorporating elements commonly included in the broader, modern understandings of ‘culture’. Aspects of the arts to be included in the Plan include:

cultural activities such as heritage, visual, digital performance and literary arts, festivals, celebrations, public art; cultural facilities such as galleries, theatres, studios, classrooms, performance spaces; and creative industries including local arts groups, film and video, broadcasting, photography, publishing, design and fashion.

The Plan will provide opportunities for people to participate in, and be exposed to creative processes. The arts will facilitate communities to tell their stories, build creative skills and be active participants in the development of their culture.

Waverley’s current arts programs are extremely popular with local residents. A strategic approach is needed to value and sustain cultural services. Within Council, we need greater integration and inter-connectedness to add depth, continuity and greater outcomes for the community.

The creation of the Recreation, Customer and Community Services Department brought together the events staff from the Bondi Pavilion, Library, Community Services and Place Management. This has achieved a greater focus, improved communications, consolidated resources and has assisted with the overall planning of Council’s arts program.

We anticipate that the Arts Plus Plan strategies will provide guidance on issues such as:

how to balance and prioritise local community needs; when to subsidise services and when to recover costs; and how to apply consistent terms and conditions to groups and individuals who hire Council venues for festivals, events and arts classes that build the cultural sector.

6 88

How does the Arts Plus Plan fit in with other Council Plans?

Waverley Together 2 = Strategic Plan 2010-2022

based on extensive community consultation, reviewed every 4 years.

➨ Shared vision and blueprint guiding Council & community over 10+ lans and lans years. Contains broad directions to address community priorities. Delivered as a partnership between council and state agencies, business, community groups and individuals. Reviewed and updated within 12 months of every local government election

ent committees (for example example (for ent committees Key Plans and Policies

➨ Reviewed & developed in consultation with the community to meet legislative requirements and shape strategic directions. Examples are Arts Plus Plan, Recreational Needs Plan, Heritage Plan

Delivery Program (4 years) Community Consultation Community Consultation ➨ Development of Delivery Program considers input from cross council staff and community. Directions translated into broad cross-council Precinct Committees etc) and public exhibition p public of exhibition and Precinctetc) Committees strategies with measures and outcomes.

Operational Plan (Annual)

➨ Specific actions with measures and targets provide details about how we implement our Arts Plus strategies. Annual planning and reporting makes us accountable to the community Community input and feedback via community or or resid community via and feedback Community input Public Art PublicCommittee, Art

The Arts Plus Plan sits within Council’s integrated planning framework. Actioning Arts Plus will mean implementing existing Council policies and plans including the Bondi Pavilion Purpose Statement, Public Art Policy, Sustainable Events Policy, Plans of Management, Pricing Policy, Access and Cultural Diversity Policies. It will also generate new plans and policies for example Bondi Pavilion Business Plan and inform existing operations.

Waverley Together 2 Strategic Plan

The Waverley Together 2 Strategic Plan refers to arts and cultural elements as

providing accessible places for artists to work in Waverley and devising ways to retain artists and other creative practitioners in the area; encouraging innovative public art in the public and private domain;

7 89

facilitating equitable access to arts and cultural facilities; preserving and celebrating Waverley’s unique history and heritage; and facilitating place making events in Waverley’s diverse neighbourhoods and villages.

The Cultural Accord

In 2004 the NSW Department of Local Government and the Ministry of the Arts released a set of Cultural Planning Guidelines. These guidelines introduced the importance of cultural planning and encouraged councils to integrate their cultural plans with other key planning documents such as Council’s Community Plan, Local Environment Plan, Development Control Plans, capitals works and management plans.

The NSW State Government and the NSW Local Government and Shires Association have signed the 4th Cultural Accord (2010-2013). The accord contributes to the NSW State Plan priorities and targets including increasing volunteering and increasing participation in arts and cultural activity. Specifically, Arts NSW and the LGSA commit to working to:

Provide Aboriginal people with greater opportunities to participate in, share and strengthen their culture through arts practice, and develop careers and businesses in the arts and cultural sector Encourage the incorporation of provisions for local arts and cultural development into council’s Community Strategic Plans Encourage council’s to explore local initiatives to provide artists studios and residency programs, develop creative enterprise hubs and support local creative industries Engage with council’s and other organisations to encourage the development of local capacity, and council’s facilitation of connections between arts and cultural groups

Arts NSW and the Australia Council for the Arts

The Arts Plus Plan will develop projects and collaborations that contribute to the broad objectives of Arts NSW and the Australia Council. Arts NSW is the NSW Government’s arts policy and funding body and the Australia Council for the Arts is the Australian Government’s arts funding and advisory body. The federal government has drafted the new National Cultural Policy www.culture.arts.gov.au

Living Learning Libraries

Public libraries play an important educational, cultural and social role within the community. Libraries make a fundamental contribution to our communities in four key areas:

• they provide free public access to computer and information technology resources • by helping people locate information they create better informed communities • they run programs that promote lifelong learning and literacy in the community • they build connections between individuals, groups and government

The Living Learning Libraries document provides local government library services throughout NSW with the tools and guidance to measure performance against State wide data.

8 90

1. Waverley: People, Places and the Arts

Waverley: our involvement in the Arts

Since the 1900’s with the popular deck chair concerts, Waverley Council has a proud history of supporting the arts in its community visioning, operations and long term planning. Many programs have been running for over decades, for example, Bondi Wave music program, Waverley NIB and Alex Buzo Awards, Waverley Art Prize and the Graham Bell Jazz Lecture. The Bondi Waverley School of Arts houses the Waverley Woollahra Art School and Waverley’s Artist in Residence Program. Our most recent development is supporting a resident theatre company – the Tamarama Rock Surfers at the Bondi Pavilion Theatre.

Fostering our cultural vitality is identified as a top focus area in Council’s Strategic Plan “Waverley Together 2”. By mapping our cultural landscape in this one plan, we see rich connections of cultural celebrations that our artists, wider community, schools and businesses can tap into. Together, we want to engage, involve, enjoy and appreciate the many cultural happenings that make Waverley “an impossible place to be bored in”

Waverley’s first library was built in Ebley Street Bondi Junction. It was a forerunner in integrating cultural services presenting readings, art exhibitions and music recitals that reflected the cultural diversity of residents. The Waverley Library was rebuilt in Denison Street, Bondi Junction, it is one of the biggest municipal libraries in Sydney, with over 29,000 members. There’s a theatrette, exhibitions, a children’s library, local studies, reference and multicultural collections. The public program includes book clubs, author talks, home library service, study and school holiday programs.

The redevelopment of Oxford St mall created a new heart for Bondi Junction and the opportunity to instigate cultural events complementing retail activities, for example, the Bondi Junction program delivers the much loved Forever Fabulous photographic exhibition as part of Council’s Senior Weeks activities. Our Place Managers create a lively interesting place for business to thrive in while delivering programs that help connect the local community.

One of Waverley’s most enduring and cherished cultural icons is the Bondi Pavilion building. In 1929, the Bondi Pavilion had a ball room, tea room, Turkish baths and amphitheatre for outdoor films and performances. Council revitalisation efforts culminated in the establishment of the Bondi Pavilion Community Cultural Centre in 1978. The Pavilion’s cultural staff with an art gallery, theatre, amphitheatre, pottery, music and art studios and halls set about supporting artists and art activities for the community. The Bondi Pavilion has hosted a wealth of emerging and professional, local and national artists. The Bondi Pavilion is the creative base of the Tamarama Rock Surfers, FlickerFest and Bondi Open Air Cinema.

Today’s Pavilion is host to a wide range of performance and arts activities promoted in quarterly program brochures. The Bondi Pavilion Cultural Services staff organise a core program of events and projects for example Festival of the Winds, Bondi Wave music program, gallery exhibitions and pottery classes.

Also based within the Bondi Pavilion, Council’s Bondi and Beaches Division contributes significantly to Council’s arts programs. The Bondi Beaches team works with local businesses coordinating marketing campaigns including My Bondi Summer, Bondi Winter Magic and Bondi the Beautiful.

Waverley’s public art portfolio includes sculptures in Hunter Park (designated as Waverley’s Sculpture Park), mosaic street furniture along Campbell Parade Bondi Beach and pavement works in Oxford Street Mall celebrating the history of the Bondi Tram. Graham Chalcroft’s

9 91

“Park Life” was designed with the Waverley Historical Society and local sporting clubs creating a ceiling timeline in the entry foyer of the Margaret Whitlam Recreation Centre. With the Public Art in the Private Domain adopted in 2010, these guidelines encourage developers to commission public art in their developments. The Toga Group will commission a program artworks for their Bondi Boheme development.

At the Bondi-Waverley School of Arts, Council has provided subsidised accommodation for the Waverley Woollahra Arts School since 1986. The “School of Arts” houses Waverley’s artists in residence program. To date, the program has hosted 14 artists in the three studios who have delivered over 25 community arts project in lieu of rent.

Waverley residents identified arts and culture as an issue of high priority, and one of the three most important categories of activities that informed their view of Waverley Council valuing:

Council promoting and supporting the arts; cultural and arts facilities; quality events and celebrations organised by Council; a wide range of community groups and support networks for residents; adequate multicultural services; a good range of entertainment facilities.

There is no doubt that arts and culture are important and highly valued with the Waverley community, as is Council’s continued support for and involvement in arts activities, programs and facilities.

“I’m a culture vulture I cannot get enough Of music, plays and sculpture And all that arty stuff”1

Waverley: the People

Aboriginal Culture

The original inhabitants of the Waverley area are the Cadigal peoples of the Eora Nation. Waverley has a number of Aboriginal cultural and heritage sites including rock art and middens. The La Perouse Land Council is the statutory governing body for Aboriginal culture and heritage in the Waverley LGA.

Waverley Council supports a number of activities and programs that foster Reconciliation and promotes Aboriginal and Torres Strait Islander culture and heritage.

Waverley’s position between the city and the sea is the key to its enormous attraction for residents and visitors. The Tasman Sea defines its eastern boundary and it lies just south of

1 From “Helen’s Song” composed by the Pavilion Singers led by Cassy Darvall, as part of the Arts NSW funded Bondi music program.

10 92

the beautiful Sydney Harbour. Dover Heights, arguably its most affluent suburb, enjoys views to the Harbour Bridge while its beachside suburbs, Bondi, Tamarama and Bronte, are amongst the most popular in Australia.

Waverley’s community is diverse, made up of well established residents joined by more recently arrived migrants from virtually every corner of the globe, an eclectic transitory population, traditional and blended families, young single professionals with high disposable incomes, ‘empty nesters’, students sharing group households, and older people living alone, many of whom experience social isolation and loneliness.

Within this context, Waverley has experienced a significant shift in social composition which is also experienced by other ‘established’ suburbs like Leichhardt and Marrickville. Population changes include an aging population, delayed childbirth, higher separation and divorce rates, and smaller households. At the same time, however, there’s also been a ‘mini’ baby boom, with an increase of births recorded in recent years.

In amongst Waverley’s affluent suburbs are pockets of disadvantage. There are many socio- economically disadvantaged and vulnerable people living in Waverley and some are in constant fear of displacement. Increasing gentrification over the past 15+ years combined with high population density has placed enormous pressure on the cost of housing.

Waverley’s once abundant source of boarding houses and other types of affordable housing has all but disappeared. Nearly two fifths of all dwellings are rented and this places many residents who experience financial difficulties under housing stress. Despite the high cost of living, many residents have a strong sense of place and are determined to stay in the area where they have connections to friends, family and local services and activities.

Providing a good balance of affordable and accessible programs and services in support of Waverley’s diverse community is one of Council’s main challenges into the future.

A key challenge for Council is to make sure that the Arts Plus Plan continues to be relevant to Waverley’s changing community profile. Many of the demographic changes in Waverley are a reflection of the changes affecting much of metropolitan Sydney. For example, many of Sydney’s families are becoming wealthier and this, when combined with the subsequent gentrification of many areas, has transformed the make-up Sydney’s eastern and inner suburbs.

In Waverley, some of these increases in income and housing costs appear to have occurred at a faster rate than in neighbouring LGA’s. Some other demographic changes, which differ significantly from other inner Sydney areas, include:

home ownership is low (43% of dwellings compared to 61% in Sydney) and rental is high, making this proportion of the population quite vulnerable to rent increases there are a high number of tourists, people on working holiday visas and medium to long- term business migrants and their families (over three times as many overseas visitors in 2006 compared to 1991) significantly larger proportion of lone and group households compared to Sydney overall ageing population particularly pronounced in post-war immigrant communities. proliferation of small ethnic and language groups which presents certain challenges for service provision

11 93

Waverley’s residents tend to be more mobile and transient.

An exciting cultural, leisure and recreational scene is important to developing economic prosperity and growth. Richard Florida2 argues that when communities become gentrified they run the risk of becoming homogenous and consequently lose their appeal as vibrant communities. Florida shows that this risk can be addressed by devising place-based strategies that:

maintain diversity, tolerance and openness, and foster inclusive societies offer an exciting cultural, leisure and recreational scene that appeals to a diverse range of people.

This is both a challenge and opportunity for Waverley.

Waverley: the Place

Waverley is one of the most densely populated local government areas in Australia. It is also home to high profile Sydney attractions such as Bondi, Bronte and Tamarama beaches, as well as a number of beautiful parks and cliff walks. In addition to its natural attractions, Bondi Junction is a regional shopping centre serviced by a train and bus interchange.

These locations have quite different characteristics but are generally perceived by local residents and visitors alike as great places to live, work, shop and have fun.

Bondi Junction

Bondi Junction is the regional commercial and retail centre of the eastern suburbs and plays a significant role in the metropolitan economy. A key challenge for Council is to establish Bondi Junction as a community focal point as well as a major commercial destination. This means fostering an environment that is safe and pedestrian-friendly both during the day and at night; welcoming and inclusive to shoppers, retailers and visitors and which offers affordable, engaging and enjoyable activities that characterise a vibrant cultural life.

Bondi Beach

The Bondi Beach precinct is an important gathering point for residents and visitors. It is perceived as a vibrant community and has long been associated with cultural events and activities. Perhaps less known is the fact, Bondi Beach also has the highest number of single parent families and households experiencing housing stress and the lowest proportion of professionals. A key challenge is to balance and manage the demands of local residents and an estimated two million annual visitors while at the same time maintaining our natural environment and resources.

Network of villages

Waverley’s Bondi Road and Charing Cross shopping strips are villages built around the original stops of the Bondi Tram. These villages create a web of individual but connected neighbourhoods. Each local community has their own character, community profile and

2 Richard Florida , Rise of the Creative Class

12 94

identity. This strong identification with place is meaningful to residents and provides opportunities for arts and cultural activities to celebrate their specific local character.

Waverley’s beaches

Waverley’s stunning coastline includes the iconic Bondi Beach, the beautiful Cliff Walk, the Bondi Pavilion, historic local surf lifesaving clubs, Bronte and Tamarama Beaches and Waverley Cemetery. Council’s challenge is to preserve, respect and protect the heritage of this natural and built coastal environment so that it remains safe, accessible and enjoyable for everyone.

Residents are attracted to the diversity in Waverley and value it as a friendly place to live, one where neighbours know each other. They also value and enjoy the natural environment, coastal walks, beaches and parks.

As one Waverley staff member described it, “Waverley has it all: the Junction is about commercialism; Bondi is about hedonism; the coastal walk is about athleticism; Charing Cross is about our heritage; and the cemetery is our history”.

Creative Industries

Waverley has an unique combination of natural beauty and a progressive, educated and cosmopolitan population – the ingredients, research has shown, of a creative community and a successful creative economy. Waverley has one of Australia’s highest concentrations of professional workers in the broad creative industries.

The need to sustain Waverley’s identity as a vibrant community, along with the cultural industry’s fit with the leisure and retail economy, suggest that the creative industries is strategically important to Waverley’s local economy. Developing the creative industries will generate connective supply businesses such as high end retail, designers, cafes and galleries.

The Bondi Pavilion, Bondi-Waverley School of Arts, Waverley Library and Waverley Community and Seniors Centre provide rooms for commercial hire to private tutors who run classes in dance, music and craft. Creating more opportunities for local artists and cultural providers will help retain practitioners needed to foster creative industries hubs. The Bondi Junction Strategic Plan indicated that the creative industries in Waverley in what relates to the arts is small with small numbers of galleries, performance venues, museums and arts businesses.

A significant number of arts activities in the area are driven by Council and to a lesser extent by the cultural sector and commercial providers. For example, Waverley hosts a number of festivals and events including Sculpture by the Sea and FlickerFest.

There is a small cultural sector in the area. Local cultural organisations include the Waverley Woollahra Arts School, Tamarama Rock Surfers, FlickerFest, Actors Forum, Bondi Writers Group, Bondi Poetry Group, Waverley Historical Society and Friends of Waverley Library

13 95

2. Issues and Opportunities

Issues Opportunities An arts program will help promote a vibrant, diverse and Waverley is at risk of tolerant society by supporting a high quality, diverse and losing its legacy of rich eclectic arts scene; supporting marginal groups and diversity, vibrancy and ➨ promoting inclusiveness; and supporting activities that tolerance help keep the area attractive and accessible to creative people

Arts activities, particularly community art and community Much of Council’s arts cultural development can help build socially inclusive and cultural activity has societies and should continue to be promoted. However historically focused on ➨ this should not be done at the expense of a balanced community Arts Plus Plan which targets many sections of the development Waverley community.

An arts program provides the opportunity to create a The ‘places’ that special identity for our diverse local places. From eclectic constitute Waverley and cosmopolitan to quieter local neighbourhoods, the are diverse and the ➨ identity and unique character of these places can be needs of each area are celebrated and retained through a mix of good urban fundamentally different design and arts elements such as festivals, events and installations

Waverley’s arts programs may not A key opportunity for the Arts Plus Plan is to create a adequately reflect the strategy that balances the needs of all sections of the (changing) needs or ➨ community, maintains community cohesion and appeals tensions in the to and is supported by the public. community

There is potential for Community demand for arts activities, the need to the arts industry to ➨ sustain Waverley’s vibrant identity will grow as an grow important component of Waverley’s local economy.

The Arts Plus Plan will benefit from one clear approach, Council’s current arts supported by a bold brand. Builds on what’s special activities lack clarity of about Waverley reflect and enhance Waverley’s unique purpose and clear ➨ identity, and Waverley Council’s broader strategy. Such a directions ‘brand’ will need to balance Waverley’s traditions with future planning

Council is well placed to implement a new Arts Plus Plan Waverley has a strong by building on existing skills, capacity and networks of legacy and tradition of established and potential partners to deliver a program providing arts and ➨ which balances community, fringe, ‘up-market’ and cultural services. popular arts.

Creating more opportunities for local artists (for Council is inundated example, studio space, grants, professional with requests from development, mentoring) could help attract and retain artists for funding and ➨ artists thereby promoting a more vibrant and diverse support local community

14 96

3 Vision

“To create a vibrant and eclectic arts scene in Waverley, with the arts forming a core part of Waverley’s identity and reputation”

Our arts scene will be clearly branded and highly visible to the community and visitors alike. The local arts scene will include diverse arts activities which address the needs of the community and will:

Balance community, commercial, emerging, popular, fringe and premium arts activities Help to keep the area attractive to creative people Offer support to marginal groups and promote inclusiveness.

4 Focus Areas

The Arts Plus Action Plan is broken down into five focus areas which strategies sit under. The Action Plan then helps us to understand:

1. What are we trying to achieve? 2. How are we going to get there? and 3. What will the results be?

Focus Area 1 Festivals and Events

Focus Area 2 Creative Industries Development

Focus Area 3 Targeted Arts Programs

Focus Area 4 Public Art and Urban Design

Focus Area 5 Continuous Quality Improvement

IMPLEMENTATION STRATEGIES AND ACTION PLAN

The Action Plan attempts to capture all of Council’s cultural activities bringing them together in an integrated way. A cross divisional partnership approach should allow Council to deliver on multiple outcomes including those not necessary related to the arts. Safety, community harmony, business activity and recreation for example, can all benefit from Waverley’s cultural vitality.

The Arts Plus Plan is a 5 year Action Plan listing deliverables, actions and measures. The Plan identifies the Divisions and key staff involved in the actions. Under the financial year columns, the numbers e.g. C6a correspond to existing strategies in Council’s Operational Plan. Those marked “x” indicate the years when they will be included in future Operational Plans.

15 97

16 98

Focus Area 1: Festivals and Events

Waverley’s community vision from Waverley Together 2 is to “express our essential selves through our traditions, our arts, our cultures and our lifestyles”.

Festivals and events contribute to creating a vibrant and eclectic entertainment scene in Waverley. Council’s Events Policy supports local events which add value to the local community by contributing to positive social, economic and community outcomes.

The Arts Plus Plan aims to build collaborative and professional event services that will attract premium festival and event partners to deliver a balanced program of meaningful events with the community. “Flagship” events need to be developed and prioritised. The challenge is to involve the local community, sustain tourism and business vitality while minimising the traffic, litter, safety, noise and other environmental footprints of any large scale events

The Arts Plus Plan will improve the delivery and capacity building of events by actioning the following strategies:

1.1 Deliver events and festivals planning that balances community, commercial, emerging, popular, fringe and premium arts experiences

1.2 Develop the Bondi Pavilion events and festivals to reflect the changing demographics of Waverley and international attraction of Bondi Beach.

1.3 Enhance Waverley Library’s Public Programs to provide the community with a diverse and innovative range of activities related to information services and collections.

1.4 Support place-making events which activate and support Waverley’s eclectic, cosmopolitan and distinct neighbourhoods

Improving the focus area of Festivals and Events contributes to Waverley Together 2 Strategic Directions of:

Top Focus Area Fostering our Cultural Vitality Arts and cultural activities foster an involved community and a Sustainable Community creative environment Visitors and tourists are welcomed and make a positive Sustainable Living contribution to the community and economy Council’s operations are efficient, effective and provide value for Sustainable Governance money

Other policies that support this strategy include:

Events Policy Environment Services Sustainable Events Policy Access and Mobility Plan Cultural Diversity Policy Bondi Pavilion Purpose Statement Volunteering in Waverley The Way Forward

17 99

Strategy 1.1: Deliver Events and Festivals Planning that balances community, commercial, emerging, popular, fringe and premium arts experiences

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Council supported Review and adjust the DM CCS Events No of collaborations events and festivals program annually based on Coordination developed bringing foster artistic vision and feedback and knowledge of Group major festival attract collaborations the events market and DM LCS (ECG) producers and from Sydney festivals community programs to and major event DM RCCP GMU Waverley producers. DM BB Pavilion No of event Council supported Develop partnerships with Staff producers events and festivals are other Sydney festival DM BJ approaching Council x x planned with positive organisers/event producers Library through developed social, economic and Public submissions process community outcomes. Programs % of different types Council supported Investigate box office of events events are balanced partnerships with major including “flagship” and festivals and event premium events and producers target all sections of the community

An interesting calendar Coordinate the operations DM CCS ECG % of people reporting of Council supported of events satisfaction with events and festivals is GMU events approved by November Implement and monitor x x x x x for the following year Events Policy guidelines Pavilion Staff Coordinate the marketing/promotions of Library

100 approved events Public

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 Programs

Events in Waverley Implement and monitor the DM ES ECG No and % of events have sustainability plans Sustainable Events Policy with waste that minimise the DM BB Waste management plans environmental footprints Develop Waste Education of traffic, litter, noise, Management Plans for DM RCPP Officer No and % of events water and energy use each event publicising x x x x x DM TS walking/cycling and Promote public transport, public transport walking and cycling routes DM POSO routes to venues to venues Sustainable Transport Officer

Events in Waverley Implement the Access and ALL ECG No and % of events remove barriers to Mobility Plan in the publicising disability programs so that all planning of events and Customer access to venues groups can participate festivals Services No and % of events Ensure that front of house Pavilion marketing plans that services are accessible for CPO target under- x x x x x people with disabilities and represented people from CALD Library audiences backgrounds Public Programs Outcomes are reported in Pavilion monitoring the Venue Staff Access and Mobility Plan 101

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Waverley’s events Develop an annual DM CCS ECG No of multicultural celebrate the area’s submissions process for events supported changing Cultural festival organisers and DM RCCP GMU Diversity major event producers No of opportunities DM LCS Pavilion for CALD artists and Support Indigenous and Staff businesses Multicultural festivals C1a C1a C1a C1a C1a Library Outcomes are Develop event procurement Public reported in to increase opportunities to Programs monitoring the CALD artists/businesses Cultural Diversity Plan

Festivals and events Community cultural DM CCS Civic Pride No of volunteers build local capacity development (CCD) DM RCCP Coordinator involved projects are utilised to build DM LCS x local capacity through DM BB ECG No of CCD projects festivals and events DM BJ OHS

Finance and risk Develop templates for arts DM FISS ECG No of artists set up management processes industry contracts with clear Pav Mgr as suppliers/service are integrated financial and risk Taxation providers management processes Officer Insurance No of risk x x x x x Officer assessments updated annually for approved events

102

Strategy 1.2: Program Bondi Pavilion events and festivals to reflect the changing demographics of Waverley and international attraction of Bondi Beach.

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Research and identify DM CCS Pav Mgr No of stakeholders stakeholders for cultural engaging in the programming DM Pav programming process RCPP CPO Develop an annual cultural 40 programs at the program of entertainment, DM LCS CDO Bondi Pavilion C2a2 C2a2 C2a2 C2a2 C2a2 classes and projects that annually supports and attracts established, emerging and “The Bondi Pavilion is a community artists place where festivals,

performances and events . .

. have a strong connection

to Bondi, others are part of

an evolving wider Sydney 3 Establish relationships with DM CCS Pav Mgr No of wider Sydney and national program.” other festival organisers and national festival DM Pavilion organisers planning Develop co-programming RCPP staff events at Bondi opportunities Pavilion CDO x x Develop event submission Events submission processes to attract process is developed innovative event producers and marketing to the events industry

The Bondi Pavilion cultural x x x x x

3 103 From the Bondi Pavilion Purpose Statement 21

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 program has an Artistic Vision that balances the Collect artistic, audience DM CCS Pav Mgr Annual reporting of entertainment interests of and other data that cultural program the range of local indicates participation of Venue demographic groups and diverse demographic Mgr No of participants by international visitors interests age group Pav Develop a submissions CPO No of events and process for annual festivals targeting programming that CDO specific demographic encompasses the range of groups and markets contemporary practice: dance, digital/screen, music, visual art, public art etc

Conduct annual competitor DM CCS Pav Mgr No of events priced at analysis of school holiday market rates activity providers in Venue neighbouring and similar Mgr No of concessionary LGA’s to inform pricing places The Bondi Pavilion provides Pav cultural activities that range Update the pricing and CPO x x from full cost recovery to booking system to affordable and accessible accommodate tiered and CDO concessionary pricing

The gallery program should Develop a Bondi Pavilion DM CCS Pav Mgr A Gallery Business achieve a balance of local, Gallery Plan that: Plan is developed emerging and recognised Pav visual artists. Different Has artistic vision and CPO No of curated or x spaces support touring and supports the development touring exhibitions temporary exhibitions of of professional artists CDO 104 local and regional No of projects 22

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 significance4 Includes exhibition supporting development with other professional artists galleries No of grant supported Includes collaborations with exhibitions Sydney visual arts initiatives (Sydney Arts School program Month) developed

Collaborates with other The gallery is galleries and festivals to upgraded to bring premiere and accommodate touring exclusive art shows to exhibitions Waverley Communications Plan Establishes public program is finalised for local schools

Develops a balanced fee policy from full cost to recovery

Develops a Communications Plan

A live music program is Create performance DM CCS Pav No of music promoters developed as part of the pathways for Bondi Wave CPO involved Bondi Pavilion’s cultural Music Program program providing Develop annual CDO No of performances x performance opportunities submissions process for for local musicians and music promoters bands

4 105 From Bondi Pavilion Purpose Statement 23

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

A music studios package is Establish relationships with DM CCS Pav No of partnerships promoted to neighbouring Randwick and Woollahra CPO and opportunities LGA’s increasing use of the Council and Eastern benefiting Waverley X music studios by Eastern suburbs schools CDO suburbs based musicians, bands and schools

The Bondi Pavilion Cultural Establish relationships with DM CCS Pav Mgr No of collaborative Program develops Registered Training projects developed collaborations in life long Organisations (RTO’s), Pav x learning and the arts. childcare centres, adult and CPO community education providers CDO

The Bondi Pavilion classes Develop submissions, EOI DM CCS Pav Mgr Annual report of contribute to the Bondi or tendering processes for classes contributing to Pavilion Cultural Program running classes Pav Bondi Pavilion’s CPO Cultural Program x x x x Develop venue hire and licence agreements with CDO cultural development and reporting requirements

106

Strategy 1.3: Enhance Waverley Library’s Public Program to provide the community with a diverse and innovative range of activities related to information services and collections

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

A range of activities related Support state and DM LCS Library Gap analysis G4a G4a G4a G4a G4a to library information and national reading Manager, completed, literature C2a C2a C2a C2a C2a technology services and initiatives Operations and life long learning collections is provided as programs identified, recommended by the Library Use artists and local DM LCS Library Public developed and x x x x Gap Analysis art groups in public Programs staff implemented programming

The Library Theatrette is a Develop program of DM LCS Public Library space for public talks, author talks, Public x x x x x performances, presentations motivational speakers Program staff No & type of and local forums & other public talks. programs/ events for diverse groups Coordinate the Community provided that meet The Library provides a distribution of DM LCS Information the Living Learning community noticeboard, brochures with other Officer Libraries guidelines brochure distribution service Council venues x x x x x and Tourism Information Library Display Services Continue the Library Coordinator as a Tourism Information Point

Develop a youth DM LCS Library No of training technology program Technology partnerships developed in partnership with the Programs annually The Computer Training State Library and the Coordinator Room is a venue for IT Powerhouse Museum training for identified groups Public Library x x x x including disadvantaged Develop links with Public groups ESBEC and Program staff Centrelink NEIS enterprise development schemes 107

Strategy 1.4: Support Place making Events which activate and support Waverley’s eclectic, cosmopolitan and distinct neighbourhoods

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Continue supporting the DM CDO Compliance to event planning of RCPP SxS group Council approved Sculpture by the Sea SxS Event Plan Sculpture by the Sea is and Traffic supported as an art in public C6b C6b C6b C6b C6b Develop a licence Management Plan spaces event agreement with Sculpture by the Sea A licence is developed for 2013

An annual marketing Undertake activities to DM BJ ECG At least six events program aimed at sustained reinforce Bondi Junctions and activities L1a L1a L1a L1a L1a visitation and economic role as an focal undertaken activity in Bondi Junction commercial hub annually

Implement events, DM BB Beaches Number of events, marketing and education Pavilion marketing and initiatives in the beaches ECG education low season that enhance Community initiatives held L2 L2 L2 L2 L2 An enhanced visitor visitor experience whilst Safety annually experience in the low managing negative Committee season at the beaches with impacts negative impacts mitigated through events, marketing DM BB Environmental and education initiatives Manage licence Services Compliance compliance with Council Technical against policy policy for agreements Services assessed at the L2 L2 L2 L2 L2 and licensing for major Community de-brief events in Bondi Safety Committee

108

27 109

Focus Area 2: Creative Industries Development

Waverley’s community vision is that “local economic prosperity provides opportunities for all”. Creating more opportunities for local artists and cultural providers will help retain practitioners necessary to sustain the creative industries in Waverley.

Artists need spaces to work, resources to work with, opportunities to present, perform and exhibit. Waverley, in one of Australia’s highest commercial rental areas, provides subsidised accommodation for the Waverley Woollahra Art School, Tamarama Rock Surfers and Waverley’s Artists in Residence program, as part of a range of venues suitable for cultural development.

Our library and Bondi Pavilion are important cultural venues with a variety of resources useful for art practitioners. The Arts Plus Plan recognises that the creative economy is an important part of our local economy and that supporting the arts is vital to its continuing growth.

Bondi Wave Youth Music Program

The Arts Plus Plan will support local arts providers and businesses to maintain Waverley as attractive and accessible to creative people by actioning the following strategies:

2.1 Develop a Creative Industries Profile

2.2 Expand the Artist in Residence Program

2.3 Support Artist Run Initiatives

2.4 Facilitate the development of arts groups and organisations in Waverley

Improving the focus area of creative industries development contributes to the Waverley Together 2 Strategic Direction of:

Top Focus Area Fostering our Cultural Vitality Arts and Cultural Activities foster an involved community and a Sustainable Community creative environment

28 110

Strategy 2.1: Develop a Creative Industries Profile

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

A creative industries Undertake preliminary DM RCPP CDO A Waverley creative profile of Waverley which statistical research into industries profile and describes local the nature of the Community trends is published practitioners and workforce in Waverley in Planner under “doing businesses relation to the cultural and business” on creative professions Council’s website nationally x

Undertake analysis of DM BB creative industries supply businesses, (complementing Business Activity reporting)

Identify stakeholders to DM CCS Pav Mgr No of meetings and facilitate the development Pav CPO attendance at of artists forum CDO meetings A Waverley artists x x x network is facilitated Local forums are facilitated to develop the cultural voluntary sector

Inclusion of Indigenous Consult with local DM BB Multicultural Number of artists in Waverley are indigenous organisations CW opportunities supported in the creative re: opportunities for DM BJ developed with L2a L2a L2a L2a L2a industries profile indigenous enterprises CDO indigenous businesses

111

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

A Waverley Artists Develop and maintain a DM RCPP CDO, ECG, No of Artists on the Register is developed register of local artists Technical register with a balanced mix of and groups programs x x x diverse artists coordinator, % of different groups GMU on the register

Local artists are provided Support visual artists to DM RCPP CDO Referrals networks with professional apply for NAVA grants established development advice and Pav Mgr access to funding, Support artists to apply No of artists referred business development for Centrelink NEIS Pav CPO scheme and Australia opportunities and industry No of cultural groups x x x x x networks Council’s ArtStart grants supported

Provide Letters of Support for artists and cultural groups seeking funding

A program of creative Facilitate a public DM RCPP DM BB No of talks industries talks is program of presentations developed to build and talks by industry DM BJ No of people understanding and experts attending events x interest in supporting CDO Waverley’s creative economy

DM BB The development Creative industries Undertake research DM RCPP guidelines profiles development guidelines including gap analysis DM BJ Waverley’s creative are developed focusing industries in x on the arts Identify collaborative CDO relationship to the opportunities arts and is a blueprint

for building the sector Develop a creative industries marketing plan.

112

Strategy 2.2: Expand the Artist in Residence Program

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

An annual artist in 6 artists are recruited each year DM RCPP CDO No of community residence program at for 6 month residencies benefit projects Bondi Waverley School Pav CPO developed annually of Arts Raise the profile of the residency in the Eastern Library No of artists Suburbs and Sydney’s wider Public opportunities C6c C6c C6c C6c C6c artist communities, COFA, NAS Programs developed within and galleries existing budgets

The Bondi Pavilion Investigate opportunities for DM CCS Pav An Artists in provides an artists in artists in residence in the Bondi Manager residence program residence program Pavilion developed in the CDO Bondi Pavilion Investigate opportunities for regional and international x x x cultural exchange programs, and reciprocal arrangements

113

Strategy 2.3: Support Artist Run Initiatives

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

The Bondi Pavilion Identify musicians to DM CCS Pav Mgr A Music Industry Music studios develop collaborative Development Plan identifies encourage community projects through Pav CPO opportunities for project events and funding opportunities development with music professional CW Children networks and musicians productions5 Evaluate Bondi Wave and Youth music program to Planning involves regular develop sustainability DM BB music stakeholder strategies consultation meetings

Develop a music No of musicians and music x teachers network and groups supported to apply for schools program grants

Establish links with No of schools and teachers Music Festivals and involved promoters to develop a performance A balanced performance program program is developed

Facilitate a program Communications Plan of music industry includes advertising to the seminars and music music press, radio stations, films music festivals

5 From the Bondi Pavilion Purpose Statement 114

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Music activities range Develop studio hire DM CCS Pav CPO No of grant supported and from full cost recovery projects that attract income generating music to affordable and funding or CDO projects accessible professional development No of music industry x opportunities collaborations

Waverley Library Support artists and DM LCS Library No of exhibitions by local exhibits the work of local groups to Display artists, cultural and heritage local artists and professionally exhibit Coordinator groups community groups their work CDO G4a G4a G4a G4a G4a

C2a C2a C2a C2a C2a Library Public Programs

Artists run Open Studio Seek support from DM BJ Pav CPO A Open Studio Day run Days vacant shops for during Sydney’s ArtsMonth in potential exhibition DMBB CDO March or with the Artists in spaces Residence Program x x x x x RCPP

115

Strategy 2.4: Facilitate the development of arts groups and organisations in Waverley

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Dance development is Investigate the potential DM CCS Pav CPO A collaborative dance part of Bondi Pavilion for a network of dance project is cultural program teachers and CDO investigated x practitioners

Support the Support WWAS to DM RCPP CDO Business Plan development of the develop Business Plan developed with Waverley Woollahra Art strategies for School (WWAS) Support WWAS to financial x register for Deductible sustainability Gift Status

Support the WWAS in DM RCPP CDO At least $7000 for the planning of the arts prizes annual Waverley Art Library Display Prize Coordinator Exhibition is professionally Raise the profile of the Pav CPO managed and Waverley Art Prize to installed The annual Waverley visual arts networks, Art Prize competition is C6a C6a C6a C6a C6a arts societies, galleries No of visitors supported and other art prizes Artwork sales Research the art increase competition market Increased media coverage

116

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Digitise and create a DM FISS CDO No of Artworks registry of Waverley digitised and Council’s art collection Technology registered Programs Identify condition and Coordinator, Collection is stored Waverley Council’s art conservation needs of under conservation x x x x x collection is registered each artwork for SAMP Library Display conditions Coordinator SAMP updated Records Mgr Council’s art collection valued

A volunteering program Develop a volunteering DM RCPP Civic Pride No of volunteering is developed to support program at the Bondi Coordinator opportunities the Bondi Pavilion Pavilion Gallery DM CCS developed Gallery Pav Mgr x No of volunteers Pav CPO recruited for the Gallery

The Bondi Pavilion has Support Tamarama Rock DM RCPP CDO Performance a resident theatre Surfers (TRS) to deliver indicators of the company providing the performance TRS Working resident theatre mainstream, indicators of the resident Group company are met international, cutting theatre company licence C6c C6c C6c C6c C6c edge and professional agreement C6a C6a C6a C6a C6a community performances

117

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Annual TRS Business Work with TRS to DM RCPP CDO Annual business plan Plan that develop sustainable is developed by business model with DM CCS TRS Working November for the Presents a theatre other funders and bar Group following year subscription season income from functions Key Performance C6c C6c C6c C6c C6c supports emerging Indicators are C6a C6a C6a C6a C6a theatre artists achieved

creates community hubs for independent artists

Grow interest from DM LCS Library Public No of entries publishers, sponsors Program and writers to achieve $20,000 sponsorship sustainability Library Admin raised

The “Nib” Waverley Organise the annual Awards event Library Literary Award “Nib” award organised in and Alex Buzo Shortlist November C6c C6c C6c C6c C6c Prize for excellence in Develop a C6a C6a C6a C6a C6a research in the creation communications plan to Shortlisted books of literary works is promote the exhibited in Library continued competition Media coverage expanded

118

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Provide funding DM RCCP Mill Hill Admin Level of funding through the small provided annually grants program for C4b C4b C4b C4b C4b community groups delivering cultural outcomes

Fund up to $10K CDO Percentage of DM RCCP towards printing and community grants advertising costs of program recipients C4b C4b C4b C4b C4b Waverley Art Prize delivering cultural, recreational and Financial and other social outcomes support to the community to improve Fund up to $10K CDO capacity and to support DM RCCP partnerships that towards Sculpture by C4b C4b C4b C4b C4b enhance Council’s the Sea event SxS internal vision group

Provide subsidised DM RCCP Senior Facilities Percentage of accommodation to arts Mgr subsidised groups in accordance accommodation with policy Venue Mgr provided to priority C4b C4b C4b C4b C4b groups Community Planner

Provide management DM RCPP CDO Review of support to cultural Pav Mgr management support C4b C4b C4b C4b C4b groups Library Public provided completed Program

119

38 120

Focus Area 3: Targeted Arts Programs

Waverley’s community vision is “we are reconciled with, and our value our Indigenous past, connections within families and between generations can remain unbroken, the community is welcoming and inclusive, and people feel they are connected and belong”

Many of Council’s arts and cultural activities has been focussed on community development that promotes diversity and tolerance. Arts Plus will provide opportunities for people to participate in, and be exposed to creative processes through programs that give communities the opportunities to tell their stories, build expressive skills, and be active participants in the development of their cultures.

Walangari’s Aboriginal culture workshop in Waverley’s Children’s Library

The Arts Plus Plan will enhance community cultural development through participation programs that:

Target the whole community in a balanced way Connect artists to schools, out of school hours care programs and community groups Adopt community cultural development and place making approaches that support local artists to engage in community arts

Arts Plus will action the following strategies:

3.1 Waverley’s Cultural Heritage and diversity is recognised, protected and respected

3.2 Cultural programs are balanced to include identified priority groups

Improving the focus area of targeted arts programs contributes to the following Waverley Together 2 Strategic Directions of:

Waverley’s cultural heritage and diversity is recognised, protected and respected The community is welcoming and inclusive and people feel they Sustainable Community are connected and belong Health and quality of life are improved through a range of recreation and leisure opportunities The unique physical qualities and strong sense of identity of Sustainable Living Waverley’s villages is respected and celebrated

39 121

Strategy 3.1: Waverley’s Cultural Heritage and diversity is recognised, protected and respected

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 On-going public education Provide information to the DM SLUP Heritage Heritage and Urban campaign on heritage and public on heritage and Planner Design Awards good design including good design DA conducted annually L5b L5b L5b L5b L5b annual Heritage and Urban Conduct Heritage and planners Design Awards Urban Design Awards Civic Pride

The history of the Bondi Celebrate the history of DM CCS Pav Mgr No of heritage events Pavilion is conserved, the Pavilion BPPS Heritage interpretation x x x x x managed and interpreted Develop and promote Local is developed Bondi Pavilion history Studies Tours available tours Develop a plan for DM BSP Cemetery Cemetery Plan of sustaining Waverley Mgr Management preserving C1a C1a C1a C1a C1a Cemetery as a historical the site’s history and destination heritage Waverley Cemetery Promote Waverley DM BSP Cemetery Walks developed and contributes to the Cemetery walk Mgr well promoted to locals C1a C1a C1a C1a C1a preservation of our cultural Support Friends of DM LCS Local and visitors heritage Waverley Cemetery Studies Celebrate Australia Day, Mayor’s GMU Annual Australia Day, ANZAC Day and Russian Office ANZAC Day and x x x x x Victory Day Russian Victory Day events are organised Support the development DM ECG Resourcing, advocacy and of multicultural activities RCCP No of programs C1a C1a C1a C1a C1a grant seeking to support and programs supporting and strengthen Celebrate Harmony Day DM ECG multiculturalism C1a C1a C1a C1a C1a multiculturalism in and Refugee Week RCPP provided annually Waverley Support Chanukah Mayors GMU x x x x x celebrations Office No and type of Utilise high profile guest Mayors GMU partnership activity to speakers at citizenship Office strengthen x x x ceremonies for other civic multiculturalism events provided annually

122

Strategy 3.2: Cultural programs are balanced to include identified priority groups

The LGSA Cultural Accord identifies the engagement of seniors, people with disabilities, young people, and Aboriginal people as local government cultural development priorities

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Develop a coordinated DM BJ CWOPA An annual Seniors Week of activities CDO coordinated Seniors Week is and celebrations with DM RCCP Seniors Week celebrated as an event cultural and aged care Seniors Week activities which acknowledges the C2a C2a C2a C2a C2a service providers DM CCS working group happens in achievements of older March residents Evaluate Seniors Week DM LCS activities with participants A seniors guide and service providers is produced

High quality affordable Provide a home library DM LCS HLS 180 Home services for frail older service including home Library service people including cultural reading services and a users and 18000 programs visiting program to the loans per annum main library to attend C4a C4a C4a C4a C4a public programs Seniors participation in Library ’s public programs

Cultural programs for Coordinated International DM CCS WCLP Annual people with a disability Day for People with International Day Disabilities program of People with C4a C4a C4a C4a C4a Disabilities is celebrated and promoted

123

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Run affordable children’s DM LCS Library Public No of school and young people’s Programs holiday activities animation, filmmaking and x x x x x graphic novel projects A range of customer

focussed children’s,

tweens and youth

activities is programmed Program SSROC out of DM LCS Library Public No of activities at Waverley Library and G4a G4a G4a G4a G4a hours schools programs Programs targeting the Bondi Waverley C2a C2a C2a C2a C2a with HSC teachers children and School of Arts, from the young people recommendations of the from Library Gap Analysis Coordinate school holiday DM CCS ECG disadvantaged activities and marketing backgrounds G4a G4a G4a G4a G4a with the Bondi Pavilion and DM LCS C2a C2a C2a C2a C2a other Council services

Develop a Youth Music DM CCS Pav CPO Program including professional development CW Children and C4a C4a C4a C4a C4a and performance Youth opportunities for bands

Recreational and social No of events initiatives for young Deliver with schools the DM CCS Pav CPO supporting people annual Waverley Youth Art young people Prize competition and CW Children and exhibition Youth C4a C4a C4a C4a C4a

Library Public Program

Resourcing, advocacy Protect rock art paintings DM RCPP POSO staff No of events C1a C1a C1a C1a C1a and grant seeking to and other sacred sites supporting support and strengthen DM CCS Indigenous 124

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 Indigenous culture in Support events and DM BB culture provided Waverley activities that assist in DM BJ annually reconciliation with Indigenous Australians Multicultural No and type of Community opportunities Support the ERLGATSI Worker provided forum annually that support Continue the Pauline Reconciliations McLeod awards with other with Aboriginal areas and Torres Strait Islander people

Indigenous Arts protocols Develop Indigenous Arts DM RCPP Multicultural CW No of public are developed and Protocols as part of Reconciliation events and implemented Councils Reconciliation Action Plan projects x Action Plan working group implementing Indigenous Arts protocols

DM CCS Programs targeting Celebrate International Pav Mgr Annual Women women and girls Women’s Day raising the ECG on the Waves profile of local women Pav CPO breakfast is x x x x x organised at Bondi Pavilion

Waverley Artist in Continue to develop artist DM RCPP CDO No of community Residence Program in residence community Seniors Centre benefit outcomes benefit projects that work Coordinator, involving x x x x x directly with priority groups WCLP disadvantaged CW Children and groups Youth

125

44 126

Focus Area 4: Public Art and Urban Design

Waverley’s community vision is “we are inspired and able to renew our physical and spiritual well-being”. Public Art and Urban Design is at the heart of improving open and public spaces for the enjoyment of natural beauty and spiritual renewal.

In the 1980’s, public art began with the Mural in the Pavilion with artists involving over 200 community participants. Waverley’s collection includes the Campbell Parade mosaic street furniture and playground creatures in Biddigal Reserve created by Lloyd Kelemen, and the Bondi Tram inspired play sculptures by Thylacine on Oxford St Mall.

Public Art in the Private Domain guidelines were adopted in 2010 to encourage private developers to integrate place making principles in the commissioning of public art in their building developments.

The Hunter Reserve is Waverley’s designated sculpture park where visitors can enjoy artists who exhibit regularly at Sculpture by the Sea, for example, Sasha Reid’s “Life’s a Beach” and Linda Bowden’s “View with a Room”.

Sculpture by the Sea is an example of ephemeral artworks along the Tamarama to Bondi coastal walk. The exhibition is on Sydney’s “must do” calendar of flagship events attracting 400,000 visitors.

The Arts Plus Plan will improve public art and urban design outcomes by updating Council’s Public Art Policy, integrating public art in Asset Management Plans and Plans of Management for Parks and Open Spaces. The Arts Plus Plan will action the following strategies.

4.1 Develop a Public Art Register

4.2 Deliver Public Art Projects

4.3 Update Public Art Policy

The Arts Plus Plan improving the focus area of Public Art and Urban Design contributes to the Waverley Together 2 Strategic Directions of:

Top Focus Area Fostering our Cultural Vitality

Arts and cultural activities foster an involved community and a Sustainable Community creative environment

Sustainable Living Waverley’s public places and spaces look and feel good

Council’s assets are well maintained for their current purpose and Sustainable Governance for future generations

45 127

Strategy 4.1: Develop a Public Art Register

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

The SAMP includes public Undertake DM Technology No of public artworks listed art inventory process to RCPP Programs on SAMP include public art Coordinator in SAMP DM FISS Public Art Inventory and G6a G6a G6a G6a G6a Senior Asset Maintenance Plan DM TS Planning Team complete Leader

The Public Place Cleansing Develop a DM RR CDO No of public artworks Standards of Service include maintenance included in audits of the cleaning of public art strategy for DM M&C conditions and compliance public artworks with SLA’s undertaken annually Public art is L3a L3a L3a L3a L3a cleaned and Maintenance strategy is maintained budgeted and integrated in Looking Good strategy Investigate resourcing

Waverley’s public art is Undertake an DM DM POSO No of plaques retro fitted interpreted acknowledging audit of public art RCPP on artworks identified the artist and plaques DM M&C without interpretative history/purpose and date of signage x works Develop a design for future plaques

128

Strategy 4.2: Deliver Public Art Projects

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Explore possibilities for the DM RCPP CDO No of public art inclusion of public art and opportunities identified interpretation information in PAC annually in the Capital major public projects and in Works program and x existing Council budgets within existing Council budgets

Public art is Encourage suitable public DM RCPP CDO Percentage increase in developed in art in the private domain public art in the private suitable locations in domain from the base C6b C6b C6b C6b C6b Waverley year 2009/10

Develop projects through the DM RCPP CDO No of anti-graffiti projects new Street Arts Strategy developed Community x Safety Officer

Public Art is Develop a public art trail in DM RCPP CDO Waverley Public Art interpreted and Waverley model Paths online map made accessible to published locals and visitors C6a Public art files catalogued in Local Studies

129

Strategy 4.3: Update Public Art Policy

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

The Public Art Advisory Provide support to Public DM CCS CDO No of meetings held committee is supported Art Committee annually and maintained Review Terms of Terms of Reference Reference updated for Council’s x x x x x website Recruit new community members

Council’s Public Art Policy Review and update DM CCS CDO Updated Public Art is updated Council’s Public Art Policy is adopted Policy Public Art Committee Policies for accepting Develop an application donations and process for donations POSO bequests implemented and bequests x De-accessions happen Develop Accession and with agreed processes de-accession processes integrated with SAMP The Street Art Strategy is implemented and Develop a Street Arts reported on Strategy

130

49 131

Focus Area 5: Continuous Quality Improvement

Working together to achieve common or shared goals is a Waverley Council value. The Arts Plus Plan presents an important opportunity to encourage greater collaboration and integration between Divisions, for more effective delivery and planning of Council’s cultural services. The Arts Plus Plan aims to plan programming around the community’s changing needs, attract collaboration and embed evaluation processes to improve outcomes. In aggregating cultural reporting, we present the community the extraordinary range and diversity of cultural services provided across divisions.

Festival of the Winds 2011 Our community vision states “everyone is welcome to participate positively in community life”. Residents identified Council’s “culture and arts activities” as a most important factor in contributing to their perceptions of the area’s image. Council’s What’s On provides listings of events happening in Waverley. A communications plan will clearly brand Council’s Cultural Services and increase it’s visibility to the community and visitors alike. Council has recently considered re-branding Waverley as “Waverley: the Creative Community”

50 132

Waverley’s community vision states “scarce resources are conserved and fairly shared”. Waverley Council manages three major cultural venues, the Bondi Pavilion, Bondi Waverley School of Arts Building and the Waverley Library. Rooms and facilities are available for commercial and community hire. Demand for affordable cultural spaces far outstrips supply. A consistency of venue hiring fees and processes including leases, tendering and management of waiting lists will provide equitable public access to our facilities.

The maintenance and upgrading of Council’s cultural buildings and facilities will be planned through SAMP and in Plans of Management

The Arts Plus Plan will audit current hirers against Council’s Arts Plus priorities. Arrangements with current tenants will be updated through tendering and other processes that support the capacity building of the cultural voluntary sector. The Arts Plus Plan will action the following strategies:

5.1 Undertake analysis of Use of Buildings and Facilities to ensure maximum contribution to all cultural programs 5.2 Plan Cultural Services in an Integrated and Collaborative way 5.3 Develop an Arts Marketing Plan to coordinate promotions of diverse activities and events under a clear Waverley brand

Improving the focus area of continuous quality improvement contributes to the Waverley Together 2 Strategic Directions of:

Top Focus Area Fostering our Cultural Vitality Council’s assets are well maintained for their current purpose and for future generations Council’s decision making processes are open, transparent, corruption resistant and based on sound integrated planning Sustainable Governance Our community is consulted about Council decisions and informed about Council’s services and activities Services to customers are provided in a professional, friendly and timely manner

51 133

Strategy 5.1: Undertake analysis of Use of Buildings and Facilities to ensure maximum contribution to all cultural programs

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Undertake a Cultural Investigate leasing DM RCPP CDO Percentage of Venues audit exploring arrangements at Bondi available venue hire Council’s accessible Pavilion and the School DM CCS Senior hours the Bondi spaces for working artists of Arts Facilities Mgr Pavilion used and arts activities for the community Analyse hires, waiting Venue Mgr Audit of no of lists and available hours residencies, work C6c C6c C6c C6c C6c spaces and Develop selection accessible venues criteria for hiring and conducted waiting list management

Equitable and consistent Develop consistent hire DM RCPP CDO Fees Policy Finalised fees and charges across fee across all Council DM LCS Senior Council’s cultural venues venues DM CCS Facilities Mgr Hiring income audited and facilities DM BB Venue Mgr annually to monitor x DM BJ equitable access

Consistent booking, Ensure processes are DM RCPP CDO Venue hire processes hiring and waiting list consistent with Council are reviewed processes across Policy DM CCS Senior Council’s Cultural venues Facilities Mgr EOI and tenders are x and facilities developed where Venue Mgr appropriate

134

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 A plan to include: DM CCS Pav Mgr Competitor analysis Analysis of customer CDO informs business base of commercial and strategies community hirers and potential markets Level of revenue Analysis of budgets to opportunities through A business plan is identify income commercial activity developed for the Bondi generating, cost and government x Pavilion Cultural Centre recovery and subsidised funding programs Targeted activities to Over 70% of available ensure program is venue hire hours used balanced, meets in the Bondi Pavilion demand, accessible and generate income Anchor tenancy lease is DM RCCP Senior Rent is reviewed renewed with Waverley Facilities Mgr annually, received on Woollahra Art School DM BPS Facilities time and leasing Priorities identified in the Coordinator obligations achieved x Plan of Management for the Bondi Waverley The Bondi Waverley School of Arts building School of Arts is Analyse current hirers DM LCS Library Competitor analysis managed as a and commercial revenue Administration informs pricing and multipurpose community opportunities DM RCCP Coordinator hiring policies and cultural centre

Investigate opportunities DM BPS Over 70% of available C2a C2a C2a C2a C2a to hire upstairs hall as venue hire hours used choreography labs for in the School of Arts local professional dancers Waverley Library venue Analyse current hirers DM LCS Administration Over 70% of available hire is promoted to attract and users of Theatrette Coordinator venue hire hours used x life long learning and and exhibition spaces in the Library to cultural groups targeted groups 135

Strategy 5.2: Plan Cultural Services in an Integrated and Collaborative way

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17 Understanding of Maintain memberships / DM CCS CDO Information is shared contemporary research subscriptions to industry ECG through regular cultural x x x x x and initiatives networks staff meetings Appropriate reporting in Report on Cultural DM RCPP CDO, ECG, An Annual cultural the Integrated Planning performance indicators Events report is produced C6a C6a C6a C6a C6a Framework developed from Arts Plus Perfect Plan users Cultural participation is Integrate data collection DM RCPP CDO Benchmarks reported and published processes to map Community researched and Council’s cultural services DM CCS Planner established Develop benchmarking ECG Annual statistics, x against community venue models of best practice planning data booking and positive news staff stories are reported External relationships Map existing Council DM CCS CDO Collaborative liaison with peak arts bodies relationships with peak DM LCS ECG with funders and peak and funders are arts bodies DM RCCP Pav Mgr bodies coordinated Develop a whole of DM BB Library x x x Council approach in DM BJ Service Collaborative project relationship building with Planning development for peak organisations and Manager funding applications funders Council’s grant Funding applications are DM RCPP CDO 2 grant submissions a submissions for cultural planned well in advance. year funding are coordinated Projects must meet Arts DM CCS Pav Mgr C6a C6a C6a C6a C6a Plus objectives Pav CPO Participation in Library Participation in SSROC No of SSROC projects in partnerships and Service Library projects and other DM LCS which Council x x x x projects with other Planning cooperative groups participates annually councils and Manager organisations DM RCPP Organise annual meeting CDO No of networking x x x x of SSROC counterparts Pav Mgr meetings hosted DM CCS

136

Strategy 5.3: Develop a Marketing Plan to coordinate promotions of diverse activities and events under a clear arts brand across the Waverley Local Government Area

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

A coordinated Publish an annual Council-wide GMU CDO Arts Marketing Plan is marketing and arts and cultural events program developed with communications plan by November each year on DM CCS Pav CPO Council’s Community including Social Council’s website Engagement Unit Networking Strategies DM BB Library Team is developed to Investigate the use of Library Public promote Waverley’s members database and the use DM BJ Programs Marketing of school calendar of events, of inserts in Rate Notices to holiday and OSHC activities and promote cultural events Community programs for children x programs and other Engagement and young people is publicity Develop coordinated Unit coordinated promotional material Flagship activities are The marketing identified, promoted resources of Council Utilise social networking, SMS, and branded is more efficiently mobile phone apps, links to utilised other websites and interactive

calendars to promote the arts in Waverley

A marketing strategy School mailouts are combined DM CCS ECG Marketing of school to art and music where possible. OSHC contacts holiday and OOSH teachers and school and schools newsletter contacts DM RCPP CW Children programs for children librarians are shared & Youth and young people is x DM BB coordinated GMU DM BJ DM ES

137

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Raise the profile of cultural DM CCS CDO No of stories services in the Mayors Column, produced for local and Waverley in Focus, Information DM RCPP Pav Mgr industry media Bulletin The profile of DM BB Pavilion CPO Waverley’s cultural Develop a media strategy Library No of presentations to projects, events and promoting positive stories to DM BJ Public industry seminars, activities and local press and projects as best Programs forums and successes is raised practice models for industry conferences networks and conferences Community Engagement Nominate projects for Awards Unit No of nominations applied for ECG

Include marketing and DM CCS CDO Launches and communication actions in the promotions are Bondi Pavilion Business Plan DM RCPP Pav Mgr professionally managed Community An enhanced profile Develop marketing and Engagement for Council’s key communications strategies to Unit Press releases and venues, the Bondi promote events at the Library media campaigns x Pavilion and the done for major events Library Ensure marketing and communications initiatives are Annual Bondi Pavilion integrated with the wider Council program is publicly Plan launched to the community and schools

138

Deliverable Actions Division Internal Measure 12/13 13/14 14/15 15/16 16/17

Customer feedback is Develop consistent evaluation DM CCS CDO understood and templates and interpreted participation/visitor surveys DM FISS ECG Cultural services surveys are evaluated Community and feedback into x x x x Engagement program development Develop consistent Survey forms available at Unit survey tools to collect events, venues, customer data and feedback on services and on Council’s cultural services website

Customer profiles and Mailing and subscription lists are DM CCS Community No of cultural services databases are developed where customers can Engagement customers improved and comply choose information and cultural DM FISS Unit x with data protection interests legislation Customer loyalty IT staff

139

5 Acronyms

BBPS Bondi Pavilion Purpose Statement BPWG Bondi Pavilion Working Group CALD Cultural & Linguistic Diverse communities CDO Cultural Development Officer COFA College of Fine Arts DM BB Divisional Manager Bondi & Beaches DM BJ Divisional Manager Bondi Junction DM BPS Divisional Manager Business and Property Services DM CCS Divisional Manager Community and Cultural Services DM ES Divisional Manager Environmental Services DM FISS Divisional Manager Financial Information Systems and Services DM LCS Divisional Manager Libraries & Customer Services DM M&C Divisional Manager Maintenance & Construction DM POSO Divisional Manager Parks and Open Spaces Operations DM RCPP Divisional Manager Recreation Community Planning & Partnerships DM SLUP Divisional Manager Strategic Land Use Planning ECG Events Coordination Group EOI Expressions of Interest ERLGATSI Eastern Region Local Government Aboriginal & Torres Strait Islander Forum ESBEC Eastern Suburbs Business Enterprise Centre FOWL Friends of Waverley Library GMU General Managers Unit HACC Department of Health & Aging – Home and Community Care program HLS Home Library Service LALC Local Aboriginal Land Council LGA Local Government Area LGSA Local Government & Shires Association MAC Multicultural Advisory Committee MGNSW Museums and Galleries NSW NAVA National Association of Visual Arts NEIS Centrelink New Enterprise Incentive Scheme OSHC Out of School Hours Care Ops Plan Waverley Council’s annual Operational Plan PAC Public Art Committee Pav Bondi Pavilion Pav CPO Bondi Pavilion Cultural Project Officer Pav Mgr Bondi Pavilion Manager PoM Plans of Management RTO Registered Training Organisation SAMAG Sydney Arts Management Advisory Group SAMP Strategic Asset Management Plan SLA Service Level Agreement SSROC South Sydney Regional of Councils SxS Sculpture by the Sea TRS Tamarama Rock Surfers WCLP Waverley Community Living Project WT2 Waverley Together 2 Strategic Plan 2010-2022 WWAS Waverley Woollahra Art School

58 140

6 Index

Aboriginal cultural and heritage, 10 Indigenous artists, 29 Access and Mobility Plan, 17, 19 Library, 3, 5, 6, 9, 13, 17, 18, 19, 20, 25, artist in residence program, 31 31, 33, 34, 35, 36, 37, 41, 42, 51, 53, artists, 6, 7, 8, 9, 10, 13, 14, 20, 21, 22, 54, 55, 56, 58, 60 25, 28, 29, 30, 31, 33, 36, 39, 45, 52 Living Learning Libraries, 8, 25 Arts NSW, 5, 8, 10, 60 Multicultural festivals, 20 Australia Council for the Arts, 8 music, 5, 9, 10, 21, 23, 24, 32, 33, 55 Bondi Beach, 9, 12, 13, 17, 21 music industry, 32, 33 Bondi Junction, 9, 12, 13, 26, 58 Open Studio Days, 33 Bondi Pavilion Gallery, 22, 35 Pauline McLeod awards, 42 Bondi Pavilion Music studios, 32 people with disabilities, 19, 41 Bondi Pavilion Purpose Statement, 7, 17, Plans of Management, 7, 45, 51 21, 58, 60 professional development, 14, 30, 33, 42 Bondi Wave music program, 9, 32 public art, 5, 6, 7, 9, 21, 45, 46, 47 Bondi-Waverley School of Arts, 10 resident theatre company, 9, 35 calendar of events, 55 school holiday activities, 42 capacity building, 17, 51 Sculpture by the Sea, 5, 13, 26, 37, 45, 58 commercial hire, 13 Seniors Week, 41 community cultural development, 14, 39 Sustainable Events Policy, 7, 17, 19 community hire, 51 Tamarama Rock Surfers, 9, 13, 28, 35, 58 Council’s art collection, 35 The “Nib”, 36 creative industries, 6, 8, 13, 28, 29, 30 theatre, 5, 9, 35, 36 Cultural Accord, 8, 41 Training, 24, 25, 58 Cultural Diversity, 7, 17, 20 voluntary sector, 29, 51 cultural vitality, 5, 9, 15 volunteering, 8, 35 entertainment, 10, 17, 21 Waverley Art Prize, 9, 34, 37 event producers, 18, 21 Waverley Together 2 Strategic Plan, 5, 7, Events Policy, 17, 18 58, 60 festival organisers, 18, 21 Waverley Woollahra Art School, 9, 28, 34, film, 6 53, 58 FlickerFest, 5, 9, 13, 28 Waverley Youth Art Prize, 42 grants, 14, 30, 32, 37 What’s On, 50 home library service, 9, 41 young people, 41, 42, 55 Hunter Reserve, 45

59 141

7 Reference List

Arts NSW/LGSA Cultural Planning Guidelines, 2004

Arts NSW/LGSA Cultural Accords, 2001-2013

Arts NSW Corporate Plan 2010-2012

Australia Council Strategic Priorities 2010-2012

Bondi Pavilion Asset Management Plan

Bondi Pavilion Community Cultural Centre Review, 2004

Bondi Pavilion Purpose Statement

Creative Digital NSW report by DRSD

Creative Nation 1999, currently updating National Cultural Policy 2011-

MGNSW Strategic Plan 2009-2011

NSW State Plan 2021

State Library NSW Strategic Framework

Waverley Community Profile 2011

Waverley Council “Our Community Vision”

Waverley Council Delivery Program 2009-2013

Waverley Council Operational Plan 2012-3

Waverley Together 2 Strategic Plan 2010-2022

Waverley Council Values

60 142

61 143 MINUTES OF THE DEVELOPMENT CONTROL COMMITTEE MEETING HELD AT WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 24 JULY 2012

PRESENT Councillor Main (Chair) Councillors Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Strewe and Wakefield.

At the commencement of proceedings at 7.04pm those present were as listed above with the exception of Crs Betts, Goltsman, Kay and Wakefield who arrived at 7.06pm.

D-1207.A LEAVES OF ABSENCE AND APOLOGIES

Apologies were received and accepted from Crs Jackson and Sloan.

D-1207.DI DECLARATIONS OF INTEREST

The Chair called for any Declarations of Interests and the following were received:

1. Cr Main declared a less than significant non-pecuniary interest in Item D-1207.1 – 142- 144 Carrington Road, Waverley – New residential care aged care facility (DA 149/2012) and informed the meeting that she lives in close proximity to the property.

2. Cr Kanak declared a less than significant non-pecuniary interest in Item D-1207.2 – 20 Illawong Avenue, Tamarama – Alterations and additions to multi-storey residential flat building including additional level, underground carparking, new three storey residential flat building, and land subdivision (DA 125/2012) and informed the meeting that he knows one of the objectors.

3. Cr Clayton declared a less than significant non-pecuniary interest in Item D-1207.12 – 69 Portland Street, Dover Heights – Modify conditions including increasing side and rear setbacks, lowering rear deck, privacy screens and window and internal reconfigurations (DA 293/2011/A) and informed the meeting that she knows one of the objectors.

4. Cr Kanak declared a less than significant non-pecuniary interest in Item D-1207.12 – 69 Portland Street, Dover Heights – Modify conditions including increasing side and rear setbacks, lowering rear deck, privacy screens and window and internal reconfigurations (DA 293/2011/A) and informed the meeting that he knows one of the objectors.

______This is Page 1 of the Minutes of the Development Control Committee Meeting held on 24 July, 2012.

MAYOR 144 Development Control Committee – 24 July 2012. Page 69

5. Cr Cancian declared a less than significant non-pecuniary interest in Item D-1207.16 – Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that she knows one of the objectors.

6. Cr Clayton declared a less than significant non-pecuniary interest in Item D-1207.16 – Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that she knows one of the objectors.

7. Cr Kanak declared a less than significant non-pecuniary interest in Item D-1207.16 – Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that he knows one of the objectors.

8. Cr Wakefield declared a less than significant non-pecuniary interest in Item D-1207.16 – Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011) and informed the meeting that he knows one of the objectors.

D-1207.1 142-144 Carrington Road, Waverley – New residential care aged care facility (DA 149/2012)

Cr Main declared a less than significant non-pecuniary interest in this item and informed the meeting that she lives in close proximity to the property.

Report dated 13 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Wakefield / Main)

That:

1. Council provide a written submission to the Joint Regional Planning Panel as recommended in the Council Officer’s report and further requesting that the following issues be considered by the Panel so as to reduce the impacts on the amenity of adjoining properties and the streetscape in the locality, should approval be granted:

(a) That the SEPP expressly states that the amenity of existing neighbours must not be negatively impacted.

(b) Loss of trees.

(d) Loss of canopy.

(e) Lack of open space.

(f) Excessive excavation.

______This is Page 2 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 145 Development Control Committee – 24 July 2012. Page 70

(g) Impacts on amenity of pedestrian safety along the front boundary on Carrington Road.

(h) The provision of sufficient toilets on the ground floor level of the proposed development.

2. The written submission to the Joint Regional Planning Panel be signed by both the General Manager and the Mayor.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

P. Armstrong (Objector) addressed the meeting.

D-1207.2 20 Illawong Avenue, Tamarama – Alterations and additions to multi-storey residential flat building including additional level, underground carparking, new three storey residential flat building, and land subdivision (DA 125/2012)

Cr Kanak declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors.

Report dated 13 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Cancian / Kanak)

That:

(a) Acoustic impacts of the balconies on the gully and neighbours.

(b) Impacts of the excessive excavation.

1. The written submission to the Joint Regional Planning Panel be signed by both the General Manager and the Mayor.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

______This is Page 3 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 146 Development Control Committee – 24 July 2012. Page 71

N. McKean, P. Seidler and S. Apps (Objectors), N. Tobias (on behalf of the Applicant) and C. Smetsers (Applicant) addressed the meeting.

D-1207.3 25 Kenneth Street, Tamarama – Alterations and refurbishment of a residential flat building including external and internal alterations, and consolidation from 6 to 4 strata titled lots (DA 327/2010)

Report dated 6 July 2012 from the Development and Building Unit.

MOTION / DECISION (Kay / Cancian)

That the application be approved in accordance with the conditions contained in this report subject to the following additional conditions:

1. The external paths, stairways and the deck surfaces are to be constructed with sound absorbing material.

2. The external lighting is to be push button operated and there is to be no light spill from the site

3. Lights in internal stairways should be movement sensitive or push button operated.

4. The Manager, Technical Services investigates whether electronically operating front boundary gates would be possible on the site.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kay, Main and Strewe. Against the Motion: Crs Kanak and Wakefield.

A. Darroch (Objector) and M Strazd (on behalf of the Applicant) addressed the meeting.

D-1207.4 2 Lord Howe Street, Dover Heights – Modification to increase size of roof terrace, relocate pool equipment and amend ensuite window (DA 731/2010/B)

Report dated 14 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Betts/ Strewe)

That the application be approved in accordance with the conditions contained in this report.

______This is Page 4 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 147 Development Control Committee – 24 July 2012. Page 72

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

P. Grolman and I. Fasol (Objectors) and I. & V Soloman (Applicants) addressed the meeting.

D-1207.5 Kesser Torah College, Napier Street, Dover Heights– Change of use of existing school building for child care centre, including landscaping and acoustic fence (DA 623/2011)

Report dated 16 July 2012 from the Development and Building Unit.

MOTION / DECISION (Betts / Guttman-Jones)

That the application be granted deferred commencement consent in accordance with the conditions contained in this report, subject to the following amendments and additional conditions:

1. The following paragraph be added to the end of Clause 1 of Attachment A – Deferred Commencement Matters:

“The management plan is also to show the hours of operation of the school which accommodates 317 children and the established child care centre which accommodates 85 children, in addition to the new child care centre which is the subject of the application.”

2. Clause 2 of Attachment A – Deferred Commencement Matters be amended to read as follows:

“The Environmental Site Assessment report is to conclusively state that the site is suitable for the use as a Child Care Centre and, if required, is to include further testing and recommend mitigation measures.”

3. Attachment B – Clause 3 - General Modifications to be amended to read as follows:

“The proposal shall be amended as follows:

1. The proposed retaining wall and any associated footings shall be located no closer than 2.0 metres from the existing boundary. The associated tree protection zones nominated on the plans for trees on the adjoining northern sites are to be also increased by 1.0 metre to reflect this realignment to ensure the protection of these trees. Contiguous piling shall be used for the construction of the retaining wall. If any tree branches need to be pruned to facilitate this then separate application is to be made.

______This is Page 5 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 148 Development Control Committee – 24 July 2012. Page 73

2. The acoustic fence shall be relocated to be on top of the retaining wall.

3. The area between the retaining wall / acoustic fence and the side boundary fence to Weonga Street properties is to be provided with additional landscaping in the form of mature trees, planted at 3 metre spacings along the length of the acoustic wall, having a minimum height of 3 metres when planted. These trees are to be retained as healthy specimens until they are protected by the Tree Preservation Order.

4. Existing trees in the 2 metre buffer zone are to be assessed by Council’s Tree Preservation Officer and protected and retained where possible.

The amendments shall be submitted for the Approval of the Director, Planning and Environmental Services prior to the issue of a Construction Certificate under the Environmental Planning and Assessment Act 1979.”

4. Attachment B – Clause 5 Child Care and Staff Numbers to be amended to read as follows:

“The number of the children is to be recalculated downward to comply with the open space requirements of the relevant legislation.”

5. Attachment B – Clause 25 to be amended to read as follows:

“The proposed parking spaces are to be sized and linemarked in accordance with Australian Standard AS 2890.1:2004 Parking Facilities – Part 1: Off-street Car Parking and pedestrian safety zones and paths are to be included. Details are to be submitted to Council prior to issue of the Construction Certificate.”

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kay, Main, Strewe and Wakefield. Against the Motion: Cr Kanak.

An Objector and D. Ryan (on behalf of the Applicant) addressed the meeting.

D-1207.6 8 Lyons Street, Dover Heights – Construction of external lift to Dual Occupancy (DA 137/2012)

Report dated 16 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Goltsman / Strewe)

That the application be deferred to allow the applicant to investigate other options and to submit amended plans.

______This is Page 6 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 149 Development Control Committee – 24 July 2012. Page 74

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

R. Nahum (Applicant) addressed the meeting.

D-1207.7 11 Francis Street, Bondi Beach – New balconies to the rear of a residential flat building (DA 153/2012)

Report dated 16 July 2012 from the Development and Building Unit.

MOTION / DECISION (Wakefield / Goltsman)

That the application be deferred to the next Council Inspection meeting scheduled to be held on Saturday, 4 August 2012.

Division For the Motion: Crs Cancian, Goltsman, Kanak, Main, Strewe and Wakefield. Against the Motion: Crs Betts, Clayton, Guttman-Jones and Kay.

D-1207.8 16 Park Parade, Bondi – Alterations and additions to existing dwelling including internal reconfiguration, rear additions, garage and swimming pool (DA 165/2012)

Report dated 6 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Cancian / Main)

That the application be refused for the following reasons:

1. The proposed development is unacceptable in respect of the height, setback and floor space provisions of the Waverley Development Control Plan 2010. The excessive floor space, height of the additions and the extension of walls on the side boundary have an unreasonable adverse visual and solar impact on the neighbours to the south.

2. The side access and rear turning area provides an unacceptable non-compliance with the landscape standards of the Waverley Development Control Plan 2010.

3. The excessive vehicle access areas required provide deficient landscaped area to the site.

4. The turning area is dysfunctional and unreasonably compromises the rear open space of the dwelling. ______This is Page 7 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 150 Development Control Committee – 24 July 2012. Page 75

5. The proposed side access to the rear of the garage and turning area is well below Australian Standards for driveways, which is 3 metres, and considered unacceptable.

6. The elevated ground floor deck provides an unacceptable acoustic privacy impact on the neighbour to the north due to its non-compliance with the maximum size standards of the Waverley Development Control Plan 2010 and as the deck faces the side boundary.

7. Approval of the application, in its current form, would not be in the public interest.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main. Strewe and Wakefield. Against the Motion: Nil.

G Dixon and Susie Hoppe (Objectors) and A Chapman (for the Applicant) addressed the meeting.

D-1207.9 45 Edward Street, Bondi Beach – Alterations and first floor addition to an existing semi-detached dwelling (DA 517/2011)

Report dated 14 July 2012 from the Development and Building Unit.

MOTION / DECISION (Wakefield / Clayton)

That the application be deferred for the applicant to address the form of the roof and to incorporate into his design other changes to improve the amenity impacts on the adjacent neighbour.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

S Johnston (Objector) and D Anderson (Applicant) addressed the meeting.

D-1207.10 16 Sandridge Street, Bondi – Repair existing residential flat building (DA 157/2012)

Report dated 2 July 2012 from the Development and Building Unit.

MOTION / DECISION (Wakefield / Strewe)

______This is Page 8 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 151 Development Control Committee – 24 July 2012. Page 76

That the application be deferred to the next Council Inspection meeting scheduled to be held on Saturday, 4 August 2012.

Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Cr Clayton.

F Muller (Objector) addressed the meeting.

D-1207.11 58 Carrington Road, Waverley – Minor modification to approved alterations and first floor addition (DA 338/2010).

Report dated 2 July 2012 from the Development & Building Unit.

MOTION / UNANIMOUS DECISION (Strewe / Betts)

That the application be approved in accordance with the conditions contained in this report.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

M. Swarbrick (on behalf of the Applicant) addressed the meeting.

D-1207.12 69 Portland Street, Dover Heights – Modify conditions including increasing side and rear setbacks, lowering rear deck, privacy screens and window and internal reconfigurations (DA 293/2011/A)

Cr Clayton declared a less than significant non-pecuniary interest in this item and informed the meeting that she knows one of the objectors.

Cr Kanak declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors.

Report dated 14 July 2012 from the Development and Building Unit.

MOTION / DECISION (Goltsman / Guttman-Jones)

That the application be approved in accordance with the conditions contained in this report.

______This is Page 9 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 152 Development Control Committee – 24 July 2012. Page 77

AMENDMENT (Strewe / Wakefield)

That the application be approved in accordance with the conditions contained in this report, subject to the following additional condition:

1. That the depth of the garage be reduced by 2m horizontally from the rear setback to minimise excavation on the site.

THE AMENDMENT WAS PUT AND DECLARED CARRIED ON THE CASTING VOTE OF THE CHAIR.

Division For the Amendment: Crs, Cancian, Kanak, Main, Strewe and Wakefield. Against the Amendment: Crs Betts, Clayton, Goltsman, Guttman-Jones and Kay.

THE AMENDMENT NOW BECAME THE SUBSTANTIVE MOTION.

THE SUBSTANTIVE MOTION WAS THEN PUT AND DECLARED CARRIED.

Division For the Motion: Crs Betts, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Cr Cancian.

A Boskovitz (Objector) and B Meyerson (for the Applicant) addressed the meeting.

D-1207.13 79 Oceanview Avenue, Dover Heights – Section 96 modification to increase garage and side wall heights (DA 248/2003/D)

Report dated 14 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Betts / Guttman-Jones)

That the application be refused in accordance with the reasons contained in this report, subject to the following amendment:

1. Attachment B to be amended to read as follows:

“That:

(a) The application be referred to Waverley Council’s Compliance Team for investigation and appropriate action.

(b) The appropriate legal action be taken to expedite the court’s decision to require the height of the garage to be reduced.”

______This is Page 10 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 153 Development Control Committee – 24 July 2012. Page 78

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

P Blair (on behalf of the Objector) and the Applicant addressed the meeting.

D-1207.14 84 Macpherson Street, Bronte – Demolition and construction of a part two, part three storey dual occupancy including basement garage and swimming pool (DA 49/2012)

Report dated 6 July 2012 from the Development and Building Unit.

MOTION / DECISION (Kanak / Main)

That the application be deferred to the next Council Inspection meeting scheduled to be held on Saturday, 4 August 2012.

Division For the Motion: Crs Betts, Cancian, Goltsman, Guttman-Jones, Kanak, Main, Strewe and Wakefield. Against the Motion: Crs Clayton, and Kay.

D-1207.15 132 Warners Avenue, Bondi Beach – Alterations and additions to existing mixed use building including change of use to a health studio (exercise and meditation) (DA 602/2011)

Report dated 14 July 2012 from the Development and Building Unit.

MOTION / DECISION (Clayton / Kay)

That the application be approved in accordance with the conditions contained in this report.

Division For the Motion: Crs Betts, Clayton, Goltsman, Guttman-Jones, Kay, Main, Strewe and Wakefield. Against the Motion: Crs Cancian and Kanak.

S. Layman (on behalf of the Applicant) addressed the meeting.

______This is Page 11 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 154 Development Control Committee – 24 July 2012. Page 79

D-1207.16 Unit 7, 2-2A Francis Street, Bondi Beach – Spa to roof top terrace installed without consent (DA 558/2011)

Cr Cancian declared a less than significant non-pecuniary interest in this item and informed the meeting that she knows one of the objectors.

Cr Clayton declared a less than significant non-pecuniary interest in this item and informed the meeting that she knows one of the objectors.

Cr Kanak declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors.

Cr Wakefield declared a less than significant non-pecuniary interest in this item and informed the meeting that he knows one of the objectors.

Report dated 14 July 2012 from the Development and Building Unit.

MOTION / UNANIMOUS DECISION (Kanak / Wakefield)

That the application be refused for the following reasons:

1. The swim spa unreasonably disturbs the peaceful enjoyment of adjacent roof terraces and occupants of this building.

2. The swim spa provides opportunities for unacceptable acoustic and privacy impacts upon other adjoining properties.

3. The proposal sets an undesirable precedent, noting that multiple swim spas on adjacent terraces would further exacerbate unreasonable impacts.

4. The swim spa promotes a more intense entertainment potential to an otherwise passively utilised area, noting that the roof terrace already has limited access times which recognises that active uses in elevated areas have impacts on neighbours.

5. The proposal is not in the public interest.

6. The proposal has unacceptable view impacts.

7. The separation between the swim spa and adjoining habitual spaces is less than that envisaged by the Development Control Plan for 2(c1) zones.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

O Grigorchuk and another Objector and M. Bolduan (on behalf of the Applicant) addressed the meeting.

______This is Page 12 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 155 Development Control Committee – 24 July 2012. Page 80

D-1207.17 New Sub lease Grace Childcare Centre, Newland Street Bondi Junction (A02/0237)

Report dated 5 July 2012 from the Director, Corporate & Technical Services about a new lease for Grace Childcare Centre.

MOTION / UNANIMOUS DECISION (Wakefield / Main)

That:

1. Council approves a new lease for 18 months for the Grace Childcare Centre on the proposed terms and conditions outlined in this report.

2. The Mayor and General Manager be authorised to complete negotiations, execute documents and affix the Council seal where necessary.

Division For the Motion: Crs Betts, Cancian, Clayton, Goltsman, Guttman-Jones, Kanak, Kay, Main, Strewe and Wakefield. Against the Motion: Nil.

D-1207.RM SUBMISSION OF RESCISSION MOTIONS

Note from the General Manager: Rescission motions must be submitted to the General Manager or, in the absence of the General Manager, a member of Council's Governance Unit and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions. Rescission motions received before 10am on the next working day following the meeting will stay action to implement Council's decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council's Code of Meeting Practice.

Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council's decision.

Rescission motions will generally be dealt with at the next Council meeting.

The Chair called for the submission of any rescission motions and none were received.

THE MEETING CLOSED AT 10.02PM

SIGNED & CONFIRMED MAYOR 21 AUGUST 2012

______This is Page 13 of the Minutes of the Development Control Committee Meeting held on 24 July 2012.

MAYOR 156 MINUTES OF THE FINANCE, ETHICS & STRATEGIC PLANNING COMMITTEE MEETING HELD AT WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 7 AUGUST 2012

VOTING MEMBERS PRESENT

Councillor Jackson (Chair) Crs, Cancian, Main, Strewe and Wakefield. Also Present: Crs Clayton and Kanak.

At the commencement of proceedings at 7.35 pm those present were as listed above.

F-1208.A Apologies

Apologies were received and accepted from Crs Betts, Kay and Sloan.

F-1208.DI Declarations of Interest

The Chair asked for Declarations of Interest and none were received.

F-1208.1 Investment Portfolio Reporting (A03/2211)

Report dated 27 July 2012 from the Director, Corporate and Technical Services providing an update on the performance of Council’s investment portfolio for the 2011/12 financial year to 30 June 2012.

MOTION / DECISION (Main / Wakefield)

That Council:

1. Receive and note this report.

This is Page 1 of the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting held on Tuesday, 7 August 2012.

MAYOR 157 Finance, Ethics & Strategic Planning Committee Meeting – 7 August 2012. Page 43

2. Note that all investments have been made in accordance with the requirements of section 625 of the Local Government Act 1993 and directions from the Minister for Local Government, including Ministerial Investment Orders and Council’s Investment Policy.

F-1208.3 August 2012 Information Bulletin

Reports have been provided in the August 2012 Information Bulletin distributed separately with the Agenda.

MOTION / DECISION (Main / Cancian)

That the August 2012 Information Bulletin be received and noted.

F-1208.RM SUBMISSION OF RESCISSION MOTIONS

Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision.

Rescission motions will generally be dealt with at the next Council meeting.

The Chair called for the submission of any rescission motions and none were received.

THE MEETING CLOSED AT 7.42 PM.

SIGNED AND CONFIRMED MAYOR 21 AUGUST 2012

This is Page 2 of the Minutes of the Finance, Ethics & Strategic Planning Committee Meeting held on Tuesday, 7 August 2012.

MAYOR 158 MINUTES OF THE COMMUNITY, HOUSING, ENVIRONMENTAL SERVICES & PUBLIC WORKS COMMITTEE MEETING HELD AT WAVERLEY COUNCIL CHAMBERS ON TUESDAY, 7 AUGUST 2012

VOTING MEMBERS PRESENT

Cr Cancian (Chair) Crs Clayton, Kanak, Main, Strewe and Wakefield.

At the commencement of proceedings at 8.02 pm those present were as listed above.

C-1208.A Apologies

Apologies were received and accepted from Crs Goltsman and Guttman-Jones.

C-1208.DI Declarations of Interest

The Chair asked for Declarations of Interest and none were received.

C-1208.1 Phil O’Sullivan – Bob Horsell Stand (A08/0929-08)

Report dated 27 July 2012 from the Director, Recreation Community and Customer Services about changing the name of the grandstand in the Margaret Whitlam Recreation Centre from O’Sullivan Horsell Grandstand to Phil O’Sullivan – Bob Horsell Stand.

MOTION / RECOMMENDATION (Wakefield / Main)

That Council changes the name of the grandstand in the Margaret Whitlam Recreation Centre from "O’Sullivan Horsell Grandstand" to "Phil O’Sullivan - Bob Horsell Stand".

This is Page 1 of the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting held on Tuesday, 7 August 2012.

MAYOR 159 Community, Housing, Environmental Services & Public Works Committee – 7 August 2012. Page 28

C-1208.2 Policy for Premises Conducting Skin Penetration Procedures (A12/0512)

Report dated 27 July 2012 from the Director, Planning & Environmental Services regarding the adoption of the Waverley Council Policy for Premises Conducting Skin Penetration Procedures.

MOTION / RECOMMENDATION (Clayton / Main)

That:

1. Between now and the next full Council meeting, Council’s Environmental Health Officer consult with some key stakeholders affected by the Policy for Premises Conducting Skin Penetration Procedures and that any feedback be reported to Councillors prior to the next full Council Meeting.

2. Council adopts the Policy for Premises Conducting Skin Penetration Procedures attached to this report.

3. The Policy be available for purchase by members of the public at $10.00 a copy.

C-1208.RM SUBMISSION OF RESCISSION MOTIONS

Rescission motions received after 10am on the next working day following the meeting may not stay action on implementing Council’s decision.

Rescission motions will generally be dealt with at the next Council meeting.

The Chair called for the submission of any rescission motions and none were received.

This is Page 2 of the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting held on Tuesday, 7 August 2012.

MAYOR 160 Community, Housing, Environmental Services & Public Works Committee – 7 August 2012. Page 29

THE MEETING CLOSED AT 8.12PM.

SIGNED AND CONFIRMED MAYOR 21 AUGUST 2012

This is Page 3 of the Minutes of the Community, Housing, Environmental Services & Public Works Committee Meeting held on Tuesday, 7 August 2012.

MAYOR 161 MINUTES OF THE WAVERLEY TRAFFIC COMMITTEE MEETING HELD AT THE WAVERLEY COUNCIL CHAMBERS ON THURSDAY, 26 JULY 2012

Voting Members Present:

Cr J Wakefield Waverley Council (Chair) Cr T Kay Waverley Council (Alternate Chair) Sgt M Leary NSW Police – Traffic Services, Eastern Suburbs Local Area Command Mr J Morrison Representing Gabrielle Upton, MP, Member for Vaucluse Mr N Prasad Roads and Maritime Services – Traffic Management (South)

Also Present:

Mr G Garnsey Waverley Council – Manager, Transport & Development Mr D Joannides Waverley Council – Divisional Manager, Technical Services Mr G Holding Waverley Council – Senior Traffic Engineer, Technical Services Mr M Kayello Roads and Maritime Services – Traffic Management (South) Ms Q Liu Waverley Council – Traffic Engineer Mr S Samadian Waverley Council – Professional Engineer

Administrative Support:

Ms S Colt Waverley Council – Secretary / Governance & Integrated Planning Officer

At the commencement of proceedings at 10.04am those present were as listed above with the exception of Mr G Holding and Mr S Samadian who arrived at 10.20am, and Cr Wakefield who arrived at 10.21am.

At 10.30am, after consideration of Items WTC-1207.AM and WTC-1207.C1, Cr Kay relinquished the Chair and Cr Wakefield assumed the Chair.

At 10.40am, Mr S Samadian left the meeting.

At 11.20am, Cr Kay left the meeting.

At 11.55am, after consideration of Items WTC-1207.C2 WTC-1207.C3, WTC-1207.C4 WTC- 1207.C5, WTC-1207.C6, WTC-1207.V1, WTC-1207.V2, and WTC-1207.V3, Cr Wakefield left the meeting and did not return and the Divisional Manager, Technical Services assumed the Chair prior to consideration of Item WTC-1207.V4

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 162 1 WTC-1207.A Apologies

Apologies were received and accepted from Mr E Graham and Mr S Ison.

WTC-1207.DI Declarations of Interest

The Chair called for Declarations of Interest and none were received.

WTC-1207.AM Adoption of Previous Minutes by Council – 28 June 2012

The recommendations contained in Part 1 – Matters Proposing That Council Exercise Its Delegated Functions – of the Minutes of the Waverley Traffic Committee meeting held on 28 June 2012 were adopted by Council at its meeting on 17 July 2012.

Council’s Proposal: That the Committee receive and note this information.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Voting members present for this item: Representative of the Member for Vaucluse also representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Alternate Chair).

PART 1 – MATTERS PROPOSING THAT COUNCIL EXERCISE ITS DELEGATED FUNCTIONS

NOTE: The matters listed under this part of the Agenda propose that Council either does or does not exercise the traffic related functions delegated to it by the RTA. The recommendations made by the Committee in this part of the Agenda will be submitted to Council for adoption.

WTC-1207.C STATE ELECTORATE OF COOGEE

WTC-1207.C1 Birrell Lane, Queens Park – Installation of ‘No Parking’ across driveway to 7 Rawson Avenue

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the installation of ‘No Parking’ across a driveway in Birrell Lane.

Council’s Proposal: That Council install 6.7m of ‘No Parking’ in Birrell Lane across the driveway to 7 Rawson Avenue, Queens Park at the resident’s cost.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 163 2

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported, subject to it reading as follows:

That Council install a ‘No Parking’ zone in Birrell Lane which begins at the southern side of the driveway to 7 Rawson Avenue, Queens Park and extends 6.7m to the north. The installation of the zone be at the resident’s cost. Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Alternate Chair).

S Bell and E Tucker addressed the meeting.

WTC-1207.C2 Lawson Lane, Bondi Junction – Parking Opposite Driveways (A02/0637-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the parking opposite driveways in Lawson Lane, Bondi Junction.

Council’s Proposal: That Council:

1. Take no further action with regard to the removal of parking opposite the garage of 102 Denison Street, Bondi Junction.

2. Install 6m of ‘No Parking’ in Lawson Lane opposite the driveway to 100 Denison Street, Bondi Junction as shown in Figure 1 attached to this report, at the resident’s cost.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported, subject to it being amended to now read as follows:

That Council:

1. Take no further action with regard to the removal of parking opposite the garage of 102 Denison Street, Bondi Junction.

2. Install a ‘No Parking’ zone in Lawson Lane which begins at 45 Lawson Street and extends 6m until it overlaps slightly in front of 45a Lawson Street, Bondi Junction. The installation of the zone be at the resident’s cost.

3. Prior to installation of the ‘No Parking’ zone, the residents of 100 Denison Street and 45 and 45a Lawson Street be consulted.

Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, RMS representative, NSW Police representative, and Waverley Council representative (Chair).

P Jorm, P Stone and S Strasser addressed the meeting.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 164 3

WTC-1207.C3 Bronte Road, Bondi Junction – Disability Parking (A02/0273-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the provision of a ‘2P Disability Only’ space on Bronte Road, Bondi Junction.

Council’s Proposal: That Council remove the existing 23m of ‘Loading Zone 6.30am-4pm’, 2P Ticket 4pm-6pm; 3P 6pm-9pm’ outside the frontage of 93-99 Bronte Road, Bondi Junction and install: 1. 6m of ‘1/2P Disability Only’.

2. 8m of ‘Loading Zone 6.30am-4pm’, 2P Ticket 4pm-6pm; 3P 6pm-9pm’.

3. 9m of ‘1/2P Ticket 8am-23pm, 2P Ticket 12pm-6pm; 3P 6pm-9pm’.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and be replaced with the following:

That Council remove the existing 23m of ‘Loading Zone 6.30am-4pm’, 2P Ticket 4pm-6pm; 3P 6pm-9pm’ outside the frontage of 93-99 Bronte Road, Bondi Junction and install 23m of ‘1/2P Ticket 8am-12pm, 2P Ticket 12pm-6pm; 3P 6pm-9pm’.

WTC-1207.C4 Chesterfield Parade, Bronte – Pedestrian Crossing (A03/0042-04)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about an existing Pedestrian Crossing in Chesterfield Parade, Bronte.

Council’s Proposal: That Council:

1. Proceed with the design of kerb extensions at the Pedestrian Crossing in Chesterfield Parade at Arden Street, Bronte.

2. Install 10m of ‘No Stopping’ on the western side of Arden Street, either side of Chesterfield Parade, Bronte.

3. Install zigzag linemarking in Chesterfield Parade on the approach to the Pedestrian Crossing at Arden Street, Bronte.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported, subject to the addition of the following clauses:

1. A further report including a more detailed design incorporating larger kerb extensions on the southern element to encompass the tree be submitted to the Waverley Traffic Committee for consideration.

2. The swept paths for vehicles turning left out of Arden Street into Chesterfield Parade, and

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 165 4 right out of Arden Street into Chesterfield Parade be assessed by a Council officer.

WTC-1207.C5 Rawson Lane, Queens Park – Parking Opposite Driveways (A02/0637-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about parking opposite driveways in Rawson Lane, Queens Park.

Council’s Proposal: That Council install 7.5m of ‘No Parking’ in Rawson Lane opposite the driveway to 48 Rawson Avenue, Queens Park as shown in Figure 1 attached to this report, at the resident’s cost.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and be replaced with the following:

That this matter be deferred in order to allow consultation to be undertaken with the residents in Rawson Lane that would be affected by this proposal.

L Buddle addressed the meeting.

WTC-1207.C6 Spring Street, Bondi Junction – Community Bus Parking (A02/0225-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about Community Bus parking in Spring Street, Bondi Junction.

Council’s Proposal: That Council:

1. Replace the existing two zones of ‘No P Community Buses Excepted’ with ‘No Stopping, Buses Under 8m Excepted’ in Spring Street, Bondi Junction.

2. Reduce the length of the existing 10m zone of ‘No P Community Buses Excepted’ to 8m in Spring Street, Bondi Junction.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 166 5

WTC-1207.V STATE ELECTORATE OF VAUCLUSE

WTC-1207.V1 Anglesea Street, Bondi – Construction Zone (A03/2514-04)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about a request to modify the previously approved Construction Zone in Anglesea Street at the frontage of a new electrical substation site at 38 – 48 Anglesea Street, Bondi.

Council’s Proposal: That Council consider a reduction of the existing 40m Construction Zone in Anglesea Street, Bondi.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and be replaced with the following:

That the existing Construction Zone at the frontage of 38 – 48 Anglesea Street, Bondi not be reduced in length.

Voting members present for this item: Representative of the Member for Vaucluse, RMS representative, NSW Police representative, and Waverley Council representative (Chair).

L Fayers-Pooley and J Greaves addressed the meeting.

WTC-1207.V2 Barracluff Avenue, Bondi Beach – Removal of ‘No Stopping’ Zone (A02/0637-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the removal of a ‘No Stopping’ zone in Barracluff Avenue, Bondi Beach at the driveway to 2 Rickard Avenue and 110 Lamrock Avenue.

Council’s Proposal: That Council remove the existing ‘No Stopping’ zone along the south- eastern side of Barracluff Avenue, Bondi Beach across the shared driveway to 2 Rickard Avenue and 110 Lamrock Avenue, subject to consulting with the owner of 110 Lamrock Avenue.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Voting members present for this item: Representative of the Member for Vaucluse, RMS representative, NSW Police representative, and Waverley Council representative (Chair).

WTC-1207.V3 Chaleyer Street, Rose Bay – Installation of ‘Motor Bike Only’ parking zone (A02/0637-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services regarding the installation of two ‘P Motor Bikes Only’ zones in Chaleyer Street, Rose Bay.

Council’s Proposal: That Council:

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 167 6 1. Install a ‘P Motor Bikes Only’ zone between the driveways of 14-16 and 18-20 Chaleyer Street, Rose Bay subject to no objections being received from either property.

2. Install a ‘P Motor Bikes Only’ zone between the driveways of 23 and 25 Chaleyer Street, Rose Bay subject to no objections being received from either property.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Voting members present for this item: Representative of the Member for Vaucluse, RMS representative, NSW Police representative, and Waverley Council representative (Chair).

WTC-1207.V4 Glenayr Avenue, Bondi Beach – Installation of Pedestrian Fencing (A03/0042)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the installation of pedestrian fencing in Glenayr Avenue, Bondi Beach.

Council’s Proposal: That Council approve the installation of a 27.1m pedestrian fence and raised garden bed on the north-western side of Glenayr Avenue, Bondi Beach outside the Beach Road Hotel at the cost of the hotel.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported subject to it being amended to now read as follows:

That Council approve the installation of a 27.1m Type 2 Roads & Maritime Services approved pedestrian fence and raised garden bed on the north-western side of Glenayr Avenue, Bondi Beach outside the Beach Road Hotel at the cost of the hotel.

Voting members present for this item: Representative of the Member for Vaucluse, NSW Police representative, and RMS representative.

Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

WTC-1207.V5 New Street, Bondi – Disability Parking (A02/0637-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the parking restrictions in New Street, Orr Street and Orr Lane, Bondi.

Council’s Proposal: That Council remove the ‘P Disability Only’ space in New Street, Bondi and reinstate unrestricted parking.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Voting members present for this item: Representative of the Member for Vaucluse, NSW Police representative, and RMS representative.

Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 168 7

WTC-1207.V6 Wellington Street, Bondi Beach – Disability Parking Zone (A02/0273-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the removal of existing Disability Parking in Wellington Street, Bondi Beach.

Council’s Proposal: That Council remove the existing ‘P Disability Only’ space in Wellington Street, Bondi Beach outside the frontage of 81 Wellington Street, and install ‘2P 8am-10pm Permit Holders Excepted Area 1’.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Voting members present for this item: Representative of the Member for Vaucluse, NSW Police representative, and RMS representative.

Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

WTC-1207.Z ELECTORATES OF COOGEE AND VAUCLUSE

WTC-1207.Z1 Denham Street, Bondi – Removal of ‘No Parking’ Zone (A02/0637-02)

Report dated 16 July 2012 from the Divisional Manager, Technical Services about the removal of a ‘No Parking’ zone in Denham Street, Bondi between Fletcher Street and Farrellys Avenue.

Council’s Proposal: That Council:

1. Remove the existing ‘No Parking’ zone along the western side of Denham Street, Bondi between Fletcher Street and Farrellys Avenue, subject to consulting with residents.

2. Install 10m of ‘No Stopping’ along the western side of Denham Street, Bondi south of Fletcher Street.

3. Install 10m of ‘No Stopping’ along the western side of Denham Street, Bondi north of Farrellys Avenue.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal be supported.

Voting members present for this item: Representative of the Member for Vaucluse also representing the Member for Coogee, NSW Police representative, and RMS representative.

Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 169 8

WTC-1207.L ITEMS WITHOUT NOTICE

WTC-1207.L1 362 Birrell Street, Tamarama – Construction Management Plan (DA 726/2010)

Report dated 25 July 2012 from the Divisional Manager, Technical Services about a Construction Management Plan for the development at 362 Birrell Street, Tamarama. Council’s Proposal: That Council approve the Construction Management Plan (CMP) and Construction Vehicle and Pedestrian Plan of Management (CVPPM) dated March 2012 and supplementary material dated 16 July 2012 submitted for DA 726/2010 at 362 Birrell Street, Tamarama, subject to the following additional requirements:

1. The application for a Construction Certificate is taken as accepting these conditions of approval.

2. Occupants of neighbouring properties are to be advised of the demolition, excavation and construction activities.

3. Vehicular and pedestrian access to neighbouring properties is to be maintained continuously.

4. No materials are to be placed, dumped or left on any Council land at any time. All conveyors and concrete line pumps are to be stored on-site outside the approved construction hours.

5. The footpath outside the site shall remain in a safe condition for the use of pedestrians at all times.

6. Removed or damaged street furniture including parking signs, ticket machines or street trees are to be replaced immediately.

7. All vehicles, plant and equipment are to be operated in accordance with the NSW Road Rules 2008.

8. Truck access to the site shall be via Syd Einfeld Drive, then Bondi Road, then Council Street, and then Birrell Street. No approval is given for the use of articulated vehicles (semi-trailers and truck / trailer combinations).

9. Truck egress from the site shall be via Birrell Street, then Bennett Street, then Bondi Road, and then Syd Einfeld Drive.

10. Trucks, on arriving at the site, will be required to enter the approved ‘Construction Zone’ immediately. Trucks not able to enter the site immediately will be required to wait remote from the site and enter the street only when the area is clear for access. The applicant is to coordinate truck movements with other nearby building activities.

11. There is to be no blockage to through traffic on Birrell Street and Cross Street other than for short periods of time when manoeuvring vehicles into and out of the approved ‘Construction Zone’.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 170 9 12. All traffic and pedestrian control must be in accordance with the RMS’s Traffic Control at Work Sites manual.

13. No barricades or delineators – including bollards, witches hats, etc – are to be placed in the kerbside parking lane without the prior approval of Council.

14. Separate approval is required from the Waverley Traffic Committee, Waverley Council, NSW Police Force, and Roads & Maritime Services of NSW before any roads are closed to through traffic.

15. Separate approval is required from Waverley Council’s Tree Management Officer prior to pruning, trimming, lopping or removing any trees.

16. Separate approval is required from the Waverley Traffic Committee and Waverley Council for the installation of a ‘Construction Zone’.

17. The existing bench seat located in the grassed area of Birrell Street is to be removed and delivered to Council’s Depot prior to the commencement of construction activities.

18. Separate approval is required from Council’s Divisional Manager, Open Space Operations for the use of the grassed area in Birrell Street prior to the issue of a Construction Certificate.

19. The grassed area is to be restored and the bench seat is to be reinstated to the sole satisfaction of the Divisional Manager, Open Space Operations prior to the issue of a Construction Certificate.

20. During the use of the mobile crane, crushed road base is to be placed in the grassed area of Birrell Street under the wheel path of the crane.

21. The stormwater pits in Birrell Street are to be adequately protected from contamination from construction activities in the area.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and the matter be deferred to the next Waverley Traffic Committee meeting for consideration.

Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, NSW Police representative, and RMS representative.

Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

Alan Wright addressed the meeting.

WTC-1207.L2 Birrell Street and Cross Street, Tamarama – Construction Zone (A03/2514-03)

Report dated 25 July 2012 from the Divisional Manager, Technical Services about a request for a Construction Zone in Birrell Street and Cross Street, Tamarama outside the frontage of 362 Birrell Street.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 171 10 Council’s Proposal: That:

1. A 25.5m long ‘No Parking 7am-5pm Mon-Fri 8am-3pm Sat Council Authorised Vehicles Excepted’ zone be installed in Birrell Street outside 360 Birrell Street, Tamarama for a period of 13 weeks.

2. A 25m long ‘No Stopping 7am-5pm Mon-Fri 8am-3pm Sat’ zone be installed on the western side of Cross Street, Tamarama south of Birrell Street for a period of 13 weeks.

3. A 6m long ‘No Stopping 7am-5pm Mon-Fri 8am-3pm Sat’ zone be installed on the eastern side of Cross Street, Tamarama south of Birrell Street for a period of 13 weeks. 4. A 12m long ‘No Stopping 7am-5pm Mon-Fri 8am-3pm Sat’ zone be installed on the southern side of Birrell Street, Tamarama west of Cross Street for a period of 13 weeks.

5. Council’s Divisional Manager, Technical Services be delegated authority to approve an extension of the period of installation.

WTC RECOMMENDATION (UNANIMOUS SUPPORT): That Council’s proposal not be supported and the matter be deferred to the next Waverley Traffic Committee meeting for consideration.

Voting members present for this item: Representative of the Member for Vaucluse representing the Member for Coogee, NSW Police representative, and RMS representative.

Waverley Council’s Divisional Manager, Technical Services assumed the Chair during the discussion and vote on this Item.

Alan Wright addressed the meeting.

Minutes of the Waverley Traffic Committee Meeting – Thursday, 26 July 2012 172 11 REPORT TO COUNCIL

Fortnightly Pay (A11/0197-02)

Report dated 14 August 2012 from the General Manager.

Recommendation: That the report of the General Manager regarding the shift from weekly pay to fortnightly pay cycle be received and noted.

______

Purpose of Report

In response to the Mayoral Minute dated 17 July 2012 this report has been prepared to advise Council on the reason behind the change from a weekly pay cycle to a fortnightly pay cycle, the process undertaken in respect to consultation and staff support in accordance with the Local Government Award provisions and the outcome of the transition to fortnightly pay.

Background

At the council meeting held on 17 July 2012, Council adopted the following Mayoral Minute:

Mayoral Minute Council affirms its support for staff to receive pay weekly or fortnightly. Council undertakes a review of pay processes to ensure efficiency is improved.

Background Council has staff working across a wide variety of professions and skills in a multitude of different work tasks.

In the case of a number of council staff, especially outdoor staff, a weekly pay cycle is most appropriated for their working conditions. Other staff prefer a fortnightly pay cycle.

Given the varying pay cycle of staff and the need for processing of penalty and over time payments for some staff as well as general staff remuneration fulfilment, Council needs efficient systems and procedures for wage and salary management.

As a consequence to this resolution a report has been prepared for consideration by Council.

At the Waverley Council Audit Committee meeting held on Wednesday 25 August 2010 as part of the consideration of audits to be undertaken in 2010/2011 the Committee requested the Senior Internal Auditor to scope a brief on a payroll review. At the meeting of the Waverley Council Audit Committee held on 13 October 2010 the Audit Committee adopted the scoping document for the payroll review. At the Waverley Council Audit Committee meeting held on 25 January 2011 the Committee received an update report from the Senior Internal Auditor indicating that the review was scheduled to commence on 14 March 2011.

The Internal Audit report of Payroll Review was completed in July 2011. One of the recommendations from the audit was to move from a weekly payroll cycle which was deemed by the Senior Internal Auditor as high risk to a fortnightly pay cycle. The Management Action Plan in response to the findings of the Senior Internal Auditor was to move to a fortnightly pay cycle in accordance with the Local Government State Award. 173 REPORT TO COUNCIL

Specifically the report stated: “Waverley Council payroll process was identified as inefficient and timely. The current weekly process encompasses two misaligned pay calculations, some employees are paid in arrears and others semi-advance. During the review, Internal Audit noted excessive manual handling under both methods with inadequate time for Payroll Officers to make urgent adjustments, review and for process improvement.

Furthermore, with the high levels of manual handling, errors and weaknesses in controls around timesheet compliance were identified due the tight weekly deadlines”

Upon receipt of the Internal Audit report on Payroll Review, a copy of which is attached, a workshop with Councillors was held on 12 July 2011. Comments from Councillors reinforced their view that it was more common to have a fortnightly pay and even monthly pay sequence. It was noted that even the most financially disadvantaged members of the community receive fortnightly benefits through Centrelink.

At the Council meeting held on 15 November 2011 the Council received and noted the Waverley Audit Committee biannual report which also included the findings and Action Plans associated with the Payroll Review.

The Local Government State Award (the Award)

The Award allows Council’s to transition their staff members to a fortnightly pay without requiring agreement. Nonetheless, Council undertook an extensive consultation process commencing in February 2012 by providing all staff members with the opportunity to respond with feedback on the initial proposal. This feedback was treated very seriously and the proposed transition arrangement was significantly changed and a number of their suggestions were incorporated into the final model.

Clause 11 of the Local Government (State) Award 2010 covers the payment of employees. The relevant sections are as follows:

i) Employees shall be paid either weekly or fortnightly or any other period by agreement on a fixed regular pay day.

Other NSW Councils which are paid fortnightly are (but not limited to):

1. City of Sydney 2. Randwick 3. Canada Bay 4. Ryde 5. Strathfield 6. Warringah 7. Liverpool 8. Holroyd 9. Yass Council 10. Harden Shire 11. Glen Innes Severn Council 12. Fairfield 13. Port Stephens 174 REPORT TO COUNCIL

The consultation process

Overview of consultation process

A thorough consultation process was followed which in summary took the following steps:

• Fortnightly Pay was discussed at 6 Consultative Committee meetings since February 2012. • Staff members were encouraged to give feedback on the proposed transition and all feedback was taken on board and steps to alleviate concerns were put in place. • I have held 3 private meetings with the United Services Union to negotiate the transition. • Multiple budget sessions were held with staff members to assist financially with the transition in both group and individual sessions.

Thorough summary of consultation process

In February 2012 all staff members were provided with a letter detailing the proposed fortnightly pay transition schedule. Of our current 670 staff members who were provided with individual letters and feedback forms in early February 2012, only 48 staff members submitted responses. This represents a 7% response rate from across the organisation.

The major theme of the feedback centred on the initial transition period payments from July 2012 and the financial hardship caused by the original 2 weeks in arrears proposal, particularly on our indoor staff. The Executive Team took on board all of the comments made by staff members and significantly altered the original proposal and amended the transitional period payments to alleviate any financial hardships caused as a result of the change.

The Executive Team also organised for the Sydney Credit Union to facilitate information sessions on budgeting and cash management at the Council Chambers and Depot to assist staff on these matters, again only 9 staff members took up the offer to attend the sessions.

On 1 May 2012, I met with the United Services Union (the USU) who tabled a petition against fortnightly pay and focused on other initiatives which could be taken to avoid moving to fortnightly pay. I noted that 106 responses were received by the USU, and 81.7% of the respondents had concerns with the introduction of a fortnightly pay. Therefore 86 out of a possible 670 staff members, albeit not all USU members, raised concern regarding the introduction of fortnightly pay. This represents 13% of our staff members raising concern about the proposal. Nevertheless I took on board the issues raised and successfully negotiated the Council's position to move to a fortnightly pay.

To recognise possible hardships caused by the transition to fortnightly pay I made a ‘without prejudice’ offer to the USU of an additional ‘one off’ industrial day for all staff members to be observed on 24 December 2012. Traditionally all staff members receive 3 industrial days per year observed between Christmas Day and New Years Day and the offer extended this arrangement for 2012 to a 4 day industrial day period arrangement.

On 2 August 2012, the United Services Union wrote to Council agreeing to the offer of an additional industrial day in recognition of the move to fortnightly pay.

As a result of successful negotiations there has been no challenge by the unions lodged with the Industrial Relations Commission of NSW. I acknowledge that the USU and a number of staff members would prefer to maintain the weekly pay arrangements however the majority of 175 REPORT TO COUNCIL

staff are comfortable with the change following our thorough consultation and multiple budget information sessions.

Reasons for the change

Council's payroll function has been subject to multifaceted review and operational changes over the past 4 years. These changes have included position and responsibility restructures in 2009 and again in 2011, comprehensive process mapping activities and a complete payroll system upgrade to CHRIS 21. These steps were a necessity in order to combat long term pressures and stress on the function which has been experienced by a number of Payroll Managers as well as staff.

Although all steps taken have improved aspects of the payroll operation they did not reduce the fundamental issues relating to timing and process. As Council is aware, we have attempted on 2 occasions previously to move to a fortnightly pay and the issues continued to be raised due to the fundamental flaws in our previous weekly process.

In the Internal Audit report conducted in 2011 one of the high risk areas identified in the report centered on the practice of a weekly pay cycle and the implications on the payroll function and the organisation. It also raised the improvements that could be made in changing the cycle and moving all employees to a fortnightly payroll.

Some of the key factors/risks identified during the review were:

1. Shortage of skilled payroll staff – In 2008 when the previous Payroll Supervisor, Sandra Kapsalis resigned, it left a significant gap in the skilled staff able to continue the payroll function. The below points demonstrate the significant pressures which have been associated with the function since 2008:

a) We have had 9 staff members leave the Payroll Team of 3 since 2008. This represents a turnover of approximately 2 staff per year or 65% turnover. The turnover, in most instances, has been caused due to the frequency and repetitiveness of the weekly payroll processes and the pressures that are associated with it.

From 2000 to 2008 we had 14 staff leave the Payroll Team and an average tenure of 1.1 years. It is clear that this function has not maintained a steady team for over 12 years due to the significant workload and burnout experienced within the function.

b) Frequent errors: A superannuation error resulting in an approximate cost of $20,000 to Council in 2009. It is understandable that some errors do occur, however there have been a significant number of errors, beyond an acceptable level in this organisation. This is not necessarily a reflection on the quality of our Payroll Team, but a reflection on our inability to properly self audit because of our requirement to pay staff weekly and not focus on training our payroll team, systems improvements, liaise with stakeholders in Finance and ATO, auditing and checking.

c) It was very difficult to organise periods of leave for the team due to the significant workload issues associated with performing another team member’s work. In addition, any unplanned absence during the week creates significant workload issues for the 176 REPORT TO COUNCIL

remaining staff members. As a result proper checking of pay information is compromised leading to errors which were noted earlier.

2. Training new payroll staff - In addition, the entitlements and allowances paid under the Local Government Award and our Enterprise Agreements are complex. It takes considerable time to train new payroll staff. At the same time, standard payroll processing is repetitive and employees tire of this reactive and overly pressured environment. Even though jobs in HR/OD are structured to allow for multi-skilling, in those weeks where there are public holidays or staff shortages, there is little available time for anything else.

3. Process efficiencies - A weekly payroll was a resource intensive activity. There was time spent in system updates, reports and reconciliations and time spent in producing and distributing payslips and reports. The high data entry component is repetitive and progressively less challenging for Pay Office employees over time.

4. As stated earlier a move to fortnightly pay allows the payroll staff to focus on system and audit improvements, documented payroll processing guidelines and longer timeframes to train staff in existing or new procedures.

5. It is envisaged that a move to a fortnightly pay would save 8 hours of work per week in HR/OD. This additional time will be taken up with checking, auditing, system improvement and reporting.

6. Business Continuation Planning – the production of a weekly payroll was a resource intensive and time dependent activity, principally for HR/OD but to a lesser extent Finance and IT.

7. Environmental concerns – A reduction in pay frequency has significantly reduced the usage of paper and printer consumables and greenhouse gas emissions as reconciliation reports are now run one per fortnight instead of four times per fortnight. This is saving approximately 1000 sheets of paper per fortnight. In addition, hardcopy payslips for outdoor staff members are now only required once per fortnight reducing our payslip printing by half. Quite a significant improvement from an environmental perspective.

8. Under the weekly payroll frequency there were two payrolls. One covered outdoor (38 hour) and casual employees. The other payroll covers 35 hour week employees. This was an inequitable arrangement, which was in place for historical reasons. A move to fortnightly pay reduced the payroll frequency from four payroll reconciliations to one payroll reconciliations in a fortnight. Again a significant saving in time and an equitable payment arrangement for all staff members.

The outcome of the transition since July 2012

At the time of writing this report we have successfully processed 3 fortnightly payrolls since the commencement of the arrangement in July this year. I can confirm that no staff members have raised any issues about the new pay frequency. After discussions with a large number of staff it is clear that most staff members have become comfortable with the arrangement having experienced it for the previous 6 weeks of this financial year.

I am also aware that a number of staff in Public Works & Services have complained to the United Services Union (USU) that they would prefer to go back to a weekly pay and believe 177 REPORT TO COUNCIL

they have support as a consequence to the Mayoral Minute. I have confirmed with the USU that there is no intention of moving back to a weekly pay cycle.

I can also confirm that we have already seen significant improvement in the output of the payroll team as they have already put in place new initiatives to improve the payroll sections efficiencies which will benefit our staff members in the long run. Such initiatives will initially focus on moving to an on-line system of recording hours of work. In addition, facilities for staff members to apply for leave on line. And these are only a small sample of initiatives now being looked at by the payroll team given that they have capacity under the new fortnightly pay arrangement to explore these new initiatives.

Overall, the consultation process, the transition to the new arrangement, and the first 3 fortnights of payments has run smoothly without any grievances or disputes being lodged by any staff members.

Section 355 of the Local Government Act

Section 355 of the Local Government Act identifies the specific role of the General Manager and their relationship with the Council. This Section confirms that the General Manager is responsible for the day to day operation of the Council and its staff. The General Manager employs all staff and the Council employs the General Manager as the Chief Executive Officer of the organisation. As you are aware on 25 June 2012 the Mayor, Councillor John Wakefield, raised the issue of his concerns regarding the Council moving to a fortnightly pay and the adverse impacts on staff who he considered to be paid on a lesser income and may prefer weekly pay. As a consequence to those discussions the Mayor forwarded me an email dated 26 June which I responded to and copied all Councillors in my response.

Of particular importance given the issues raised by the Mayor and Councillor Ingrid Strewe in debate on the Mayoral Minute are the specific functions of the General Manager under Section 355 are as follows: To assist the council in connection with the development and implementation of the community strategic plan and the council’s resourcing strategy, delivery program and operational plan and the preparation of its annual report and state of the environment report The day-to-day management of the council To exercise such of the functions of the council as are delegated by the council to the general manager To appoint staff in accordance with an organisation structure and resources approved by the council To direct and dismiss staff To implement the council’s equal employment opportunity management plan In addition, in accordance with dot point 3 above and section 377 of the Act, the council has conferred broad additional powers to me as a General Manager under delegation, as follows: Subject to the limitations set out in this Instrument and to compliance with any resolution of the Council, [Council] delegates to ANTHONY REED the General Manager of the Council…all powers and functions of the Council that it may under any Act of Parliament lawfully delegate effective from the date of this instrument.

Clearly the changes to the payment period for staff does not impact upon the resources approved by Council and as such the determination of a move from weekly pay to a fortnightly pay does fall within the General Manager’s functions within the Act. As stated 178 REPORT TO COUNCIL

previously in this report the change to fortnightly pay was a recommendation from the Waverley Council Audit Committee and noted by Council at its November 2011 meeting.

Significant consultation was held with staff and the transition has occurred in a successful manner.

Recommendation: That the report of the General Manager regarding the shift from weekly pay to fortnightly pay cycle be received and noted.

Tony Reed General Manager

179