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Tuesday 22 March 2016 at 2.00-4.00Pm, in Boardroom, Forth Valley College, Alloa Campus

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Tuesday 22 March 2016 at 2.00-4.00Pm, in Boardroom, Forth Valley College, Alloa Campus A meeting of the Clackmannanshire and Stirling Integration Joint Board will be held on Tuesday 22 March 2016 at 2.00-4.00pm, in Boardroom, Forth Valley College, Alloa Campus Please notify apologies for absence to [email protected] AGENDA 1. NOTIFICATION OF APOLOGIES For Noting 2. NOTIFICATION OF SUBSTITUTES For Noting 3. DECLARATION(S) OF INTEREST For Noting 4. URGENT BUSINESS BROUGHT FORWARD BY CHAIRPERSON 5. MINUTE OF THE CLACKMANNANSHIRE & STIRLING INTEGRATION JOINT BOARD MEETING HELD ON 24 FEBRUARY 2016 For Approval 6. MATTERS ARISING 7. CHAIR & VICE CHAIR AND STANDING ORDERS For Agreement (Paper presented by Shiona Strachan) 8. DELAYED DISCHARGE PROGRESS REPORT For Noting (Paper presented by Phillip Gillespie) 9. STRATEGIC PLAN For Approval (Paper presented by Shiona Strachan) 10. HOUSING CONTRIBUTION STATEMENTS For Approval (Paper presented by Susan White) 11. GOVERNANCE 11.1 CLINICAL AND CARE GOVERNANCE FRAMEWORK For Approval (Paper presented by Dr Tracey Gillies) 11.2 INFORMATION GOVERNANCE For Approval (Paper presented by Alison Gallagher) 11.3 COMPLAINTS PROCESS For Approval (Paper presented by Elaine Vanhegan) 11.4 EQUALITY For Noting & Approval (Paper presented by Lesley Fulford) 12. RISK STRATEGY For Approval (Paper presented by Hugh Coyle) 13. SCOTTISH LAW COMMISSION REPORT ON ADULTS WITH INCAPACITY (Paper presented by Val de Souza) For Noting 14. SUPPORT SERVICES For Noting (Paper presented by Shiona Strachan) 15. LOCAL DELIVERY PLAN For Discussion (Paper presented by Dr Graham Foster) 16. ANY OTHER COMPETENT BUSINESS 17. DATE OF NEXT MEETING *Wednesday 30 March 2016, 2.00-4.00, Kildean Suite, Forth Valley College, Stirling Campus Wednesday 27 April 2016, 2.00-4.00, Kildean Suite, Forth Valley College, Stirling Campus Clackmannanshire & Stirling Integration Joint Board 22 March 2016 This report relates to Item 5 on the agenda Minute of Clackmannanshire & Stirling Integration Joint Board meeting held on 24 February 2016 For Approval Page 1 of 6 Minute of the Clackmannanshire & Stirling Integration Joint Board meeting held on Wednesday 24 February 2016, at 2.00pm, in Castle Suite, Forthbank Stadium, Stirling. Present: Alex Linkston, Chairman (Chair) Councillor Les Sharp, Council Leader (Vice Chair) Councillor Donald Balsillie John Ford, Non-Executive Board Member Fiona Gavine, Non-Executive Board Member Tracey Gillies, Medical Director Jane Grant, Chief Executive Tom Hart, Staff Representative- going to use his job title Shubhanna Hussain-Ahmed, Unpaid Carers Representative Morag Mason, Service User Representative for Stirling Natalie Masterson, Third Sector Representative Ewan Murray, Chief Finance Officer Elizabeth Ramsay, Unpaid Carers Representative Abigail Robertson, Staff Representative Pamela Robertson, Staff Representative Wendy Sharp, Third Sector Representative Councillor Christine Simpson Elaine Vanhegan, Head of Performance Management, NHS Forth Valley Angela Wallace, Nurse Director Councillor Graham Watt In Attendance: Iain Burns, Internal Audit and Fraud Team Leader, Clackmannanshire Stewart Carruth, Chief Executive, Stirling Council Phillip Gillespie, Assistant Head of Social Services Stephanie McNairney, Project Administrator, NHS Forth Valley (Minute) Calum MacDonald, ISD Morag McLaren, Head of Organisational Development Elaine McPherson, Chief Executive Kathy O’Neill, General Manager, CHP’s Shiona Strachan, Chief Officer Chris Sutton, 1. APOLOGIES FOR ABSENCE Apologies for absence were intimated on behalf of: Councillor Johanna Boyd, Council Leader Joanne Chisholm, Non-Executive Board Member Val de Souza, Chief Social Work Officer Councillor Scott Farmer Graham Foster, Executive Board Member Councillor Kathleen Martin Teresa McNally, Service User Representative for Clackmannanshire Dr Scott Williams Page 2 of 6 2. NOTIFICATION OF SUBSTITUTES • Prof Angela Wallace substituted for Joanne Chisholm • Dr Tracey Gillies substituted for Dr Graham Foster as Executive Board member • Councillor Graham Watt substituted for Councillor Kathleen Martin • Sheila McGhee substituted for Teresa McNally 3. DECLARATION(S) OF INTEREST There were no declarations of interest. 4. URGENT BUSINESS BROUGHT FORWARD BY CHAIRPERSON There was no urgent business brought forward. 5. MINUTE OF MEETING HELD ON 26 JANUARY 2015 The minute of the meeting held on 26 January 2016 was approved as an accurate record, subject to the following clarifications: • Correction of the dates in Item 3. This should read 11 December • Addition of Liz Rowlett in attendance 6. MATTERS ARISING The Chairman advised that, following discussion, there were no plans to make amendments in relation to Registered Social Landlords. There was a query around the involvement of housing services, and it was clarified that housing was not a delegated function of the IJB but that officers were liaising with respective agencies, and there was representation from housing services on various groups, including the Housing Contribution Group where the housing services have led the work. 7. CHAIR AND VICE CHAIR OF INTEGRATION JOINT BOARD Following discussion around Chair and Vice Chair arrangements for the coming period it was agreed that, subject to any required amendments to the Standing Orders and Integration Scheme, Councillor Les Sharp would be nominated as Chair, and John Ford as Vice Chair from 1 April 2016 for a period of one year. This would be followed by a one year chairmanship from Stirling Council. The Chief Officer was asked to bring back a further paper to confirm what was required to support the preferred option. Page 3 of 6 8. STRATEGIC PLAN The draft Strategic Plan is nearing completion following two periods of consultation. Shiona Strachan provided an overview of the minor amendments which had been made since the Integration Joint Board last had sight. Any specific comments or suggested amendments were to be sent to Shiona Strachan by Friday 26 February, and a final version Strategic Plan was to be brought to the March meeting. The Integration Joint Board: • Approved the draft Strategic Plan • Approved the revised draft easy read Strategic Plan • Approved the consultation & engagement report for publication • Approved the staff engagement report for publication • Noted the ongoing work in relation to the quantum of resources to be transferred to the IJB 9. STRATEGIC NEEDS ASSESSMENT Chris Sutton and Dr Oliver Harding provided a presentation on some of the key content of the Strategic Needs Assessment, and there followed discussion on some of the pertinent public health and social issues in Clackmannanshire and Stirling. Any comments on the Strategic Needs Assessment were to be sent to Shiona Strachan by Friday 26 February. The Integration Joint Board approved the draft Strategic Needs Assessment for publication subject to the comments made, and approved further work to be undertaken to understand the differences between and within localities and communities. 10. INTEGRATION JOINT BOARD DEVELOPMENT SESSION OUTPUT Morag McLaren provided an overview of the outputs from the development session. The Integration Joint Board noted the content of the report and agreed to future developments as set out in section 5 of the report. Interest was also expressed in the possibility of arranging a programme of service visits. 11. DELAYED DISCHARGE PROGRESS REPORT Phillip Gillespie provided an update on the status of Delayed Discharges. A summary of people delayed at the census point in December 2015 was provided as well as an overview of the management actions being taken. The Integration Joint Board noted performance and acknowledged the management actions undertaken. Page 4 of 6 12. PARTICIPATION AND ENGAGEMENT STRATEGY Chris Sutton advised that a Participation and Engagement Strategy had been developed by the Participation and Engagement Work stream, which had representation from all key partners, and consulted on more widely. The Integration Joint Board approved the draft Participation and Engagement Strategy, and noted the development of an action plan to support the strategy. 13. PARTNERSHIP FUNDING Ewan Murray provided an update to the information provided at the December meeting in relation to partnership funding arrangements. A separate budget setting report would be brought to the March meeting of the Integration Joint Board. Ewan Murray was to establish whether any additional monies associated with the Carers Bill would be forwarded to the Integration Joint Board or its constituent parties. The Integration Joint Board: • noted the updates summary of partnership funding and projected expenditure • noted the process of evaluation and review of projects funded through Integrated Care Programme, Delayed Discharge funding and Partnership Bridging Resource • Delegated authority to Chief Officer to agree interim funding of up to 6 months to support posts, to allow evaluation review and alignment with Strategic Plan priorities on behalf of the Integration Joint Board • Agreed to receive, for consideration and approval, a detailed spending plan for Partnership Funding • Delegated authority to the Chief Executives to consider support arrangements for the Integration Joint Board and bring forward proposals for consideration and approval 14. INTERNAL AUDIT Ewan Murray provided an overview of arrangements to put in place adequate and proportionate internal audit arrangements, and noted a rolling appointment across three named individuals. The Integration Joint Board agreed internal audit services as set out within the report, and agreed the appointment process
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