Edgcumbe House Fore Street Lostwithiel Cornwall PL22 0BL

LOSTWITHIEL TOWN COUNCIL Edgcumbe House Fore Street Lostwithiel Cornwall PL22 0BL

01208 872323

Dear Councillor,

Councillors are hereby summoned under the Local Government Act 1972 Sch. 12 para 9 to attend a Meeting of Lostwithiel Town Council to be held in the Church Rooms in Lostwithiel on Tuesday 2nd October 2018 commencing at 7.00pm when the following business will be transacted.

S Harris Mrs S Harris Town Clerk 27 September 2018

Lostwithiel Town Council Meeting will be held at Church Rooms Lostwithiel on Tuesday 2 October 2018 at 7pm

This meeting is open to the public and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, the council cannot guarantee this, especially if you are speaking or taking an active role. The council asks those recording proceedings not to edit the film or recording in a way that could lead to misinterpretation of the proceedings or infringe the core values of the council. This includes refraining from editing an image or views expressed in a way that may ridicule or show lack of respect towards those being filmed or recorded.

Housekeeping – Mayor Jarrett will advise the evacuation routes in case of an emergency and remind all persons present of the following: - The meeting may be filmed or recorded Members and Members of the Public are asked to set device ring tones/alerts to silent

Time allowed for members of the public to address the Council on matters relating to Lostwithiel – Maximum time allowed 15 minutes.

• To receive the Cornwall Councillor Report

Meeting Agenda 1. To receive and accept Apologies of Absence.

If you are unable to attend on Tuesday 2 October 2018 could you please email [email protected] with your apologies before midday on 2 October. Thank you to all Councillors who have already advised the office that they are unable to attend the meeting.

2. To receive any Declarations of Interest or written requests for new DPI dispensations from Members.

Members are invited to declare disclosable pecuniary interests and other (non-registerable) interests in items on the agenda as required by Lostwithiel Town Council’s Code of Conduct for Members and by the Localism Act 2011.

3. To receive the minutes of the meeting held on 18 September 2018 having previously been circulated and taken as read.

Please see separate document.

4. To receive planning decisions

PA18/06301 Lostwithiel Community Centre, Pleyber Christ Way, Lostwithiel Works to trees in a Conservation area, namely replace two fir trees with fruit trees as per schedule. Decided not to make a TPO.

PA18/07214 Road off Coulson Park Dark Lane Lostwithiel Proposed stabilisation of existing riverbank and protection to the existing final discharge outfall. Approved.

PA18/07403 Penhallow, 4 The Moors Lostwithiel Weeping willow (T1) – Far too large a species for this location when fully grown. Planted by previous owner. Fell & replace with more suitable tree possible Alder tbc. (T2) Wrong species choice for this location, now growing far too large. Planted out as xmas tree by previous owner. Fell and possibly replant with fruit tree. Ash coppice (T3). Not subject to this application, advice required from Tree Officer wall in danger inappropriate volunteer species. Ash coppice (T4) Not subject to this application, advice required from Tree Officer wall in danger inappropriate volunteer species. Decided not to make a TPO.

PA18/08235 22 North Street Lostwithiel Works to tree(s) within a Conservation area – namely Bay tree (Laurus nobilis) -dismantle the tree entirely to prevent damage to the wall. Decided not to make a TPO.

5. To consider planning applications a) PA18/07732 17 Fore Street Lostwithiel Listed Building Consent for the Change of Use for ground floor shop units from A2 to A1 and for first and second floors from A2 to residential use C3. No comments. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PDK06YFGM2800

PA18/08705 17 Fore Street Lostwithiel Change of Use for ground floor shop units from A2 to A1 and for first and second floors from A2 to residential use C3.

No comments. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PF94IJFG0IH00

PA18/08396 The Higgins Press, South Street Change of use from a mixed use residential and small retail unit to a single residential dwelling house.

1 Comment. Environment Agency Comment Date: Tue 25 Sep 2018 Thank you for your email. This is an automated receipt. We will formally respond to your email within 21 days, or another agreed extension of time. If you do not receive a response within this timescale, please assume that the proposal falls outside the list of matters upon which we should be consulted as directed by our Development Management Consultation Checklist, and/ or is covered by our Flood Risk Standing Advice. https://www.gov.uk/guidance/flood-risk-assessment-standing- advice#vulnerable-developments-standing-advice. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyVal=PE U4PXFG1OU00

PA18/08552 Land West of Lostwithiel School, New Field Tanhouse Road Outline application for residential development to include details of access and layout with all other matters reserved. 1 Comment. Environment Agency Comment Date: Wed 26 Sep 2018 Thank you for your email. This is an automated receipt. We will formally respond to your email within 21 days, or another agreed extension of time. If you do not receive a response within this timescale, please assume that the proposal falls outside the list of matters upon which we should be consulted as directed by our Development Management Consultation Checklist, and/ or is covered by our Flood Risk Standing Advice. https://www.gov.uk/guidance/flood-risk-assessment-standing- advice#vulnerable-developments-standing-advice

http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyVal=PF 00IJFGH3C00

PA18/08748 Rescassa Rose Hill Lostwithiel Two storey front extension.

1 Comment. Ramblers Association (Cornwall) Comment Date: Wed 26 Sep 2018 Thank you for consulting the Ramblers. We have no objections to this proposal. http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyVal=PF AZA3FG0H300

b) to consider any planning applications received since publication of the agenda.

6. Play area inspections – to note the inspection reports and any action required.

7. Cornwall Council Review of Statement of Licensing Act Policy Consultation – to appoint a task and finish group to draft the Town Council’s response to this consultation for consideration by Council on 6 November.

For the attention of all Town & Parish Councils in Cornwall

The Council is required under the Licensing Act 2003 to review its Statement of Licensing Act Policy at least every 5 years.

The current policy sets out Cornwall Council’s general approach to making licensing decisions in relation to the following licensable activities:-

• The sale by retail of alcohol • The supply of alcohol at members’ clubs • The provision of regulated entertainment (including live/recorded music, films, indoor sporting, boxing & wrestling) • The provision of late night refreshment (supply of hot food/hot drink between 11pm and 5am)

The review takes into account changes that have occurred to the legislation and statutory guidance since the last publication of the policy, as well as recommendations from the Licensing Act Committee.

For ease of reference, you will see the proposed deletions, amendments and additions in shaded text in the attached document.

As part of the policy consultation, the Licensing Authority are also reviewing all towns in Cornwall in relation to the cumulative impact of licensed premises.

Cumulative impact means the potential impact on the promotion of the licensing objectives of a significant number of licensed premises concentrated in one area.

The licensing objectives are:

✓ Prevention of crime and disorder ✓ Prevention of public nuisance ✓ Public safety

✓ Protection of children from harm

You will see from the existing policy, there are currently 4 cumulative impact policies in place, within Truro, Falmouth, Newquay and Penzance, in relation to late night alcohol and late night refreshment premises. Maps showing the cumulative impact boundaries for each of those towns are included in the attached policy at Appendix B, C, D & E on pages 43-46.

The current cumulative impact policies were implemented by the Licensing Authority as a result of evidence being provided by the Police and Public Health. The Authority considers that the number of premises licences in these areas is such that it is likely that granting further licences would be inconsistent with their duty to promote the licensing objectives.

In addition to the wider policy review, perhaps you can let me any comments in relation to the cumulative impact of licensed premises in your area. In particular if your town/parish are within a current cumulative impact area, please let me have your comments in relation to this and in particular, review the boundary of the current cumulative impact policy.

We will of course also be consulting with all responsible authorities designated under the Licensing Act, Cornwall Councillors and other partners/stakeholders such as the licensed trade, businesses, residents and representatives of businesses, trade and residents.

It is also proposed for a comparison to made of all towns in Cornwall in relation to cumulative impact; the Police and Public Health will be providing evidence for the Licensing Authority to consider in due course.

The full public consultation in relation to the revised policy, including the cumulative impact policies, will run until 5 December 2018.

All consultation responses will be referred to the Licensing Act Committee at its meeting on 18 December 2018 for them to consider, make any amendments as necessary and recommend the policy to Council for adoption.

Therefore, it would be appreciated if you would look at the attached draft revised policy and let me have any comments by no later than 5 December 2018 by email to [email protected]

8. Parade Tree - to consider Land & Heritage’s report following their inspection of T1101 and to authorise the clerk to request Conservation area consent from Cornwall Council.

Site Inspection – Lostwithiel Town Council – 21st September 2018

T1101 – Beech (Fagus sylvatica) – The Parade

I made a visit to this tree following a request by the councillors, due to the appearance of a fungal growth at the base. The decaying remains of Meripilus giganteus were present on two buttresses to the south and to the west. The fungal stage did not appear too advanced, and was present in 15% of the base/root plate circumference. Probing the immediate surface roots did not show decay, but there was cambium death to the surface of the south root buttress. Slight crown thinning and leaf yellowing on the south and west side of the tree reflects the issues seen at the base, and probably below ground within the root system.

The tree is weighted to the north, and is more likely to fall in line with or into the river. The affected buttresses increase this being the likelihood. There is no doubt that the presence of the fungus increases the risk of collapse, although it is often seen in a far more

advanced stage in other mature specimens. Given that the initial report recommends the removal of this tree within the next five years ‘’unless safety issues require it sooner’’, then I would follow the outcomes highlighted within the report. I suggest that Beech T1101 is scheduled for removal as soon as possible, and certainly within a 6-month timeframe.

9. World War I Commemorations – to consider the following: - a) The request to fly the Union flag at the Parade War Memorial from the morning of 9 November to the morning of 12 November. b) To note the drafted timetable of the Lostwithiel Centenary Commemorations.

Centenary Commemoration of the end of World War One.

Friday afternoon junior festival in St Bartholomew’s Church at 1400hr. Friday evening full festival of Remembrance in St. Bartholomew’s Church at 1845hrs. Sunday morning Armistice Day (Change to usual events) Meet at the Drill Hall for 1030hrs for parade to march to the War Memorial at 1045hrs. Commemoration and wreath laying, followed by National Anthem, parade reforms and marches to St Bartholomew’s Church for a memorial service. After service – dispersal. Sunday evening Final Centenary Commemoration at the War Memorial. Committee gather at site for 1830hrs to place bollard and barrier tape, locate the fire basket between the fixed barbecue stands place the fire extinguisher to hand and position the first aider nearby. 1844hrs light the fire At 1845hrs read Tribute to Millions

1850hrs poem (Rupert Brook-The Soldier) followed by the Elegy. They shall not… 1858hrs Bugler plays The Last Post. 1900hrs Two minutes silence. 1902hrs Kohima Epitaph. 1903hrs Piper plays a Lament. 1905hrs Church bells ring a special peal. 1907hrs dismantle, douse the fire and dispersal. Put up Union flag Friday afternoon and take down Sunday evening.

10. Edgcumbe House roof – to consider the price received via Scott & Co for a firm of steeplejacks to undertake a repair to the chimney at a cost of £500 plus Vat per day. (currently anticipated works will be completed within 1 working day).

We are pleased to quote as follows: With the use of rope access/Steeplejack technicians install access ladders to gain access to chimney at the above property for repair works to be carried.

• To install flash banding to lead flashings on chimney to stop the ingress of water into property below. • Whilst carrying out these works if anything else is found that we feel could be adding to the problem we will fix and report our findings once completed. • Due to the unknown condition of the chimney we cannot offer any guarantees that this will stop any water from getting in.

In this price we have allowed for one working day, any extra days if required will be charged at £500 per day.

11. Lostwithiel Neighbourhood Plan – to select a preferred examiner from the details forwarded by Cornwall Council.

To be tabled.

12. Ronnie Richards Memorial Charity (RRMC) Public Access Defibrillator (PAD) Program – to consider the request received to cover the electrical installation costs of circa £300 including Vat of a new advanced upgraded components cabinet. (RRMC) to cover the cost of the cabinet.

Dear Sandra

Ronnie Richards Memorial Charity Public Access Defibrillator (PAD) Program

Lostwithiel 3 external 24/7 PADs current situation: - 1. Earl of Chatham, Grenville Road, Lostwithiel, PL22 0EP - To have a new advanced upgraded components cabinet and electrical installation cost covered. 2. Royal Oak Inn, 5 Duke Street, Lostwithiel, PL22 0AG - To have a new advanced upgraded components cabinet and electrical installation cost covered. 3. Lostwithiel Community Centre, Pleyber Christ Way, Lostwithiel PL22 0HE - Is Lostwithiel Town Council willing to pay the electrical installation cost if the RRMC covers the cost of the cabinet?

Hi Sandra

The cost of the electrical installation for the external defibrillator cabinet at Lostwithiel Community Centre will be very close to 13

£300.00 incl. VAT that importantly includes electrical completion certificate.

External 24/7 defibrillator cabinets are crucial in Lostwithiel to give the essential cover required. It is understood that the opening times at the community centre are variable - Sudden cardiac arrest survival is totally dependent on 'drop to shock time' that according to the European Resuscitation Council (ERC) a shock delivered in the first minute the chances of survival up to 90% depreciating by 10% to 12% without one. This corresponds with our best in UK stats three lives saved in a week including an eight-year-old girl all shocked in a little over a minute with all making a full recovery.

It has also come to our attention the serious lack of awareness and CPR & AED training in Lostwithiel that includes none at the public access defibrillator (PAD) sites. A pattern has formed. Locations with closely linked PADs ant trained all being saved and those without training not surviving.

The RRMC provides onsite accredited CPR & AED training to the highest standards - Please see attachment example appraisals RRMC Principal Trainer Leon Hosking. The RRMC are a non-profit organisation comprised of dedicated unpaid volunteers. We do have training expenses to cover...Cost of expensive training equipment, insurances, replacement consumables, travel expenses, etc. The following concession offered:

• If we can arrange for PAD site training at Lostwithiel Community Centre, Earl of Chatham and Royal Oak Inn in one day - Total £100.00. • Community training - £100.00 per session - Maximum 16 at a time.

13. King George V playing field to consider the following: - a) To consider instructing the clerk to start the six-month trial of use of the river bank area by dog walkers from mid-October. b) To consider instructing the clerk to apply to Cornwall Council for King George V playing field excluding the river bank area to be included in the next Public Space Protection Order.

14. Tudor Bridge task and finish group – to consider the report.

15. Fallen trees – to authorise the removal of the fallen trees in Second Island Park and Shire Hall Moor.

16. Road sign storage container – to approve the cost of purchase of £249 (including VAT).

Assembled external dimensions: 177 x 113 x 134 cm (L x W x H); internal dimensions: 164 x 97 x 127 cm (L x W x H)

This storage item will cover a small amount of floor space and will fit in the court yard of Taprell House behind the old outdoor toilet with very little visual impact.

The front of this storage unit opens up completely and the lid can be lifted allowing for easy access to the signs. This storage unit should hold approximately 15 signs.

A typical shed would cover move floor space as we would have to have additional room to manoeuvre the signs within the shed.

17. Quarterly finance report – to consider the actuals v projections for the period April – September 2018.

To be tabled.

18. Accounts and Finance 101028 Rotary Club of Full page advert in £120.00 Lostwithiel Carnival programme 101029 Start Traffic Custom signs for £382.98 Civic Parade road closure 101030 Cormac Solutions Sexton fees £522.67 Ltd 101031 RoSPA Play Safety Training £699.00 101032 Safety signs for less King George V dog £251.28 signs 101033 CRCC Training £75.00 101034- Salary related Salary related £3630.13 37 expenses expenses

101038 Mrs S Harris Mileage to Exeter £114.30 Total £5,795.36

19. Correspondence

20. Notices

21. Items for next agenda and to note written notice of the wording of any motions for the Council meeting to be held on 16 October 2018 are to be received by the Town Clerk by midday on Tuesday 9 October 2018.

Under the Public Bodies (Admissions to Meetings) Act 1960, the public and representatives of the press and broadcast media be excluded from the meeting during the consideration of the following items of business as publicity would be prejudicial to the public interest because of the confidential nature of the business to be transacted.

22. Lostwithiel Library – to consider revisions to the service agreement and to review the deed of surrender.

S Harris - Mrs S Harris - Town Clerk – 27/09/2018