Essex Flood Partnership Board

Committee Room 1, Wednesday, 17 09:30 County Hall, June 2015 ,

Membership Cllr Roger Hirst Essex County Council Graham Verrier Environment Agency Kate Lindsay Environment Agency Mark Dickinson Thames Water Jonathan Glerum Anglian Water Paul Hill Essex County Fire and Rescue Service Cllr Richard Moore Borough Council Cllr Wendy Schmitt Council Cllr Tony Sleep Brentwood Borough Council Cllr Ray Howard Borough Council Cllr Neil Gulliver Chelmsford City Council Cllr Tim Young Borough Council Cllr Will Breare-Hall Council Cllr Mark Wilkinson District Council Cllr Miriam Lewis District Council Cllr Keith Hudson District Council Cllr Michael Talbot Council Cllr Susan Barker District Council Cllr Martin Terry Southend on Sea Borough Council Cllr Gerrard Rice Council

For information about the meeting please ask for: Lisa Siggins 03330134594 / [email protected]

Page 1 of 28 Essex County Council and Committees Information

This meeting is not open to the public and the press, although the agenda is available on the Essex County Council website, www.essex.gov.uk From the Home Page, click on ‘Your Council’, then on ‘Meetings and Agendas’. Finally, select the relevant committee from the calendar of meetings.

Please note that an audio recording may be made of the meeting – at the start of the meeting the Chairman will confirm if all or part of the meeting is being recorded.

If you have a need for documents in the following formats, large print, Braille, on disk or in alternative languages and easy read please contact the Committee Officer before the meeting takes place. If you have specific access requirements such as access to induction loops, a signer, level access or information in Braille please inform the Committee Officer before the meeting takes place. For any further information contact the Committee Officer.

Page 2 of 28 Pages

1 Apologies and Substitution Notices The committee officer to report receipt (if any)

2 Minutes 5 - 10 To approve as a correct record the minutes of the Board's meeting held on Wednesday 17 April 2015

3 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct

4 Countywide Programme Update 11 - 14 To receive report EFPB/01/15 and Presentation from Deborah Fox, Interim Director of Integrated Commissioning and Lucy Shepherd,Lead Local Flood Authority Manager.

5 "Where Does Water Go " 15 - 18 To receive Report EFPB/02/15 and a PowerPoint Presentation from Nicola China (Surface Water Planning Engineer). Mark Novels and Alan Carter from Sturmer Flood Action Group will provide a short feedback session to the Board following the Presentation

6 RFCC report 19 - 22 To receive report EFPB/03/15 from Deborah Fox Interim Director of Integrated Commissioning.

7 Update 23 - 28

To receive report EFPB/04/15 and two accompanying appendices:

Appendix 1 ‘Multi-Agency Task and Finish Group’ Tracker

Appendix 2 Canvey Island Multi-Agency Bid Document .

To further receive a PowerPoint Presentation from Graham Thomas ECC, Peter Rose Essex Highways, Jonathan Glerum Anglian Water and Graham Verrier Environment Agency.

8 Any Other Business

Page 3 of 28 9 Date of Next Meeting To note that the next meeting will be held on Wednesday 7 October 2015 at 9.30am,Committee Room 1,County Hall Chelmsford

Page 4 of 28 15 April 2015 Minutes 1

Minutes of a Meeting of the Essex Flood Partnership Board held at County Hall, Chelmsford, at 9.30am on 15 April 2015

Present:

Name Organisation Cllr Roger Hirst Essex County Council (Chairman) Cllr Susan Barker Uttlesford District Council Ms Rosanna Briggs Essex County Council Ms Trudie Bragg Castle Point Borough Council Ms Emma Brown Essex Highways Mr Mark Dickinson Thames Water Mr Quasim Durrani Epping Forest District Council Mr Richie Farrant Essex County Fire and Rescue Service Ms Deborah Fox Essex County Council Mr Jonathan Glerum Anglian Water Ms Kat Goodyear Essex County Council Ms Jennifer Gudka Essex Highways Cllr Ray Howard Castle Point Borough Council Cllr Keith Hudson Council Cllr Miriam Lewis Council Cllr Mick Page Essex County Council Cllr Gerrard Rice Thurrock Council Mr Peter Rose Essex Highways Ms Lucy Shepherd Essex County Council Ms Natasha Taylor Essex County Council Mr Graham Thomas Essex County Council Cllr Nick Turner Tendring District Council Mr Graham Verrier Environment Agency Ms Lisa Siggins Essex County Council Democratic Services

1. Apologies and Substitution Notices

Apologies for absence were received from:

Cllr Richard Moore – Basildon DC Cllr Tim Young – Colchester BC Roger Orpin – DEFRA Cllr Breare – Hall - Epping Forest DC Kate Lindsay – Environment Agency Paul Hill – Fire authority – Richie Farrant attending in his place Cllr Sue White - Maldon Cllr P G Smith – Thurrock - Cllr G Rice attending in his place

2. Minutes

The Minutes of the meeting of the Board held on 13 January were approved as a correct record and signed by the Chairman.

Page 5 of 28 2 Minutes 15 April 2015

With regards to paragraph 2 of Minute 6, clarification was provided that the revised version of the Programme had not been available as expected in February but was now available.

3. ECC Flood Prevention Capital Programme

The Board received a report by Deborah Fox (Interim Director of Integrated Commissioning) on the Capital Investment Programme.

The report explained the capital programme is needed to reduce the growing number of communities and their homes at risk from local sources of flooding in Essex. It is estimated that a total 108,000 properties are at risk of flooding in Essex. Of these, circa 50,000 are at risk of flooding from local sources.

Ms Fox explained that the County Council has put in place a five year capital programme with a budget of £1.5m in year one. Based on an indicative programme, the aim will be to protect circa 18,750 properties over the five years. Work is already underway to align priorities with partners including the Borough/District and City Councils, the Environment Agency and the Water Companies.

At the January meeting the Board endorsed the prioritisation criteria which will be used to determine schemes. This prioritisation process will also include a minimum number of 25 properties protected for reasons of value for money. Ultimately, the priority has to be the maximum benefit for most people

Ms Fox informed the Board that the new capital programme investment was in due to commence in 2015/2016 not 2016/2017 as stated in the report.

Resolved:

 The Board endorsed the report and welcomed the new money to be invested over five years in a flood prevention capital programme to address residential flooding, including £1.5m in 2015/16.  All Board members to consider the role of their risk management authority in enabling the success of the new investment in flood prevention in Essex.  ECC as both the Lead Local Flood Authority and Highway Authority will works closely at the interface to tackling flood risk.  Deborah Fox will provide the list of year 1 schemes and rationale for shortlisting for circulation with papers of the Board meeting.  The regional flood programme(s) will be circulated when they are made available by the Environment Agency.

4. Feedback from RFCC regional meetings

The Board received a verbal update from Deborah Fox, (Interim Director of Integrated Commissioning), on issues arising from recent Regional Flood and Coastal Committee (RFCC) meetings. Ms Fox advised the Board that there been no recent meetings so there was in fact little to report. Jonathan Glerum

Page 6 of 28 15 April 2015 Minutes 3

of Anglian Water advised that a forthcoming meeting was to be held on the following Friday which would focus on Local Levy Funding.

The Board thanked Ms Fox for the update.

5. Essex Fire & Rescue Service

The Board received a PowerPoint Presentation from Richie Farrant, Essex Fire & Rescue Service

The presentation focused on the changes in the way in which Essex County Fire & Rescue Service deal now with Flooding incidents, how they have become pro-active. He also explained their close working relationship with Essex County Council Flood & Water Management Team, and how through the coordinated use of Fire Service volunteers they have undertaken work to prevent localised flooding. Working with the LLFA team the aim is develop a programme of volunteer led improvements through clearing ditches etc.

Resolved:

 The Board endorsed the pro-active stance the Fires & Rescue Service has taken in relation to flood prevention, and the close working with the Essex Flood team. The use of the Fire Service volunteers to tackle small scale flood prevention projects was also warmly welcomed.

 That the a copy of the PowerPoint presentation would be circulated to all Board Members together with contact details for the Essex Fire & Rescue Service

The Board thanked Mr Farrant for his presentation and commented on the innovative approach taken by the Fire & Rescue Service.

6. Essex Flood Risk Strategy

The Board received a presentation by a Lucy Shepherd, Lead Local Flood Authority Manager. The presentation introduced a short animated film which has sought to make the Essex Flood Risk Strategy easy and digestible for all to understand. The short animated film was presented to the Board for consideration and endorsement.

Resolved:

 The short animated film was welcomed and endorsed by the Board. It was agreed that this now be made available on the ECC website, and would be reviewed on a regular basis with any necessary updates made as and when required.

 It was further agreed that Lucy Shepherd would send a link to the film to all Members once it had been published and was on the County Council’s website.

Page 7 of 28 4 Minutes 15 April 2015

7. Highway Enforcement Pilot – Maldon District

The Board received a PowerPoint presentation by Emma Brown, Senior Legal Advisor and Jennifer Gudka, Enforcement Team Manager

The Presentation focused on the Highways enforcement pilot in Maldon which has been operating since late November 2014, and will continue until the end of September 2015. Key areas covered by this presentation included:

 The progress of the Pilot, including details of successful cases which the team have been working cases since the end of January.  Highways and Drainage Enforcement with an explanation provided in respect of the legislative routes available.  Understanding that pro-active and effective communication is the key to resolving enforcement matters.

Observations and comments from the Board included:  The opportunity to involve Councillors in assistance with the enforcement issues.  Whether new nuisance legislation could offer an additional assistance.  Damage caused by Statutory Undertakers  The cost benefit of the Pilot is due to be considered to determine if this approach to enforcement will be taken forward.  There was discussion around the difficulties involved with identifying the ownership of ditches.

The Board thanked Ms Brown and Ms Gudka for a very informative presentation.

8. Thames Water Grant Availability

The Board received a verbal report by Mark Dickinson, Development Planning Manager from Thames Water. Mr Dickinson explained that the water industry operates on five-yearly cycles called Asset Management Plan (AMP) periods. AMP6 will run from April 2015 - 2020. . Mr Dickinson informed the Board about a new 20 for 20 policy which will aim to remove 20 hectares of surface water from the sewerage system. Schemes which come forward to deliver this objective will be eligible to apply for Thames Water grant funding.

Only those Essex schemes within the Thames water catchment would be eligible for this new grant funding.

9. New Statutory Responsibilities for the Lead Local Flood Authority

The Board received a PowerPoint Presentation by Kathryn Goodyear, Development and Flood Risk Manager, Essex County Council regarding the new statutory responsibilities for the Lead Local Flood Authority introduced as from today (15 April 2015).

Ms Goodyear advised that: Page 8 of 28 15 April 2015 Minutes 5

 Essex County Council’s SuDS design guide was now published and available from the Council’s website to provide guidance for developers and Local Planning Authorities.  From 6 April 2015 Central Government requires all new major planning applications (10 plus homes) to be submitted with SuDS included to ensure any new development is more resilient to localised flooding.  From 15 April the Flood team have a new statutory duty. The LLFA is now a statutory consultee on major planning applications and to provide advice on surface water flooding and SuDS.  In order to support Local Planning Authorities to address these new areas of work, the LLFA team have provided guidance and introduced pre- application fees and charges to enable developers to have early discussions in advance of submitting their planning application.

The Board welcomed the support the LLFA team have and are providing to the Local Planning Authorities, and thanked Ms Goodyear for her presentation and information provided.

10. Any other business

There was no other business to be considered.

11. Dates of Future Meetings

Resolved:

That the next meeting of the Partnership Board would be held on Wednesday 17 June 2015 at 9.30 at County Hall Chelmsford

The meeting closed at 12.35pm.

Chairman 15 April 2015

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Page 10 of 28

Report to Essex Flood Partnership Report Number EFPB/01/15 Board Date of meeting: 17 June 2015 Title of report: Emerging countywide flood prevention programme Report by: Lucy Shepherd Enquiries to: Graham Thomas (Chair of Executive Flood Officers Group)

1. Purpose of report 1.1. To provide an update on the partnership work of the Executive Flood Officers Group with regard to building a co-ordinated countywide flood prevention programme.

2. Recommendations 2.1. Board members to note programme aims, share progress and raise the profile of partnership working in Essex.

3. Background and update 3.1. The Executive Flood Officers Group (appointed to support the Essex Flood Partnership Board) has identified that there are currently a number of parallel capital budgets or grants available for flood, water and drainage management in Essex.

3.2. Flood Risk Management Authorities are known to currently contribute to Flood and Water schemes within the County via the following programmes:

 6 year programme (2015-2021) of DEFRA/Environment Agency Flood Defence Grant in Aid and Local Levy allocations via 3 Regional Flood and Coastal Committees.  5 year capital programme (2015-2020) of Essex County Council  5 year ‘AMP6’ programme (2015-2020) of Anglian Water  Essex Highways Surface Water Alleviation Scheme (SWAS), Local Highway Panel (LHP) and Major Works programme

3.3. In order to identify partnership opportunities across these programmes early, as well as maximising benefits and efficiencies, we aim to create a central countywide programme of all capital intervention programmes.

3.4. Two appointments have been made to assist in this aim on behalf of the Executive Officers Group. First a Flood Partnership Funding Co-ordinator within Essex County Council to support the task and act as a point of contact for programme managers. Second is a regional levy-funded Lead Local Flood

Page 11 of 28 Authority advisor based at the Environment Agency, who will be focusing on Essex County two days a week and based at County Hall.

3.5. The Board will receive a presentation of all schemes progressing with Essex County within this financial year (listed in Table 1). Each Flood Risk Management Authority will then provide further detail on one of their ongoing schemes.

3.6. The medium term objective will be to look at streamlining processes and timelines to promote flexibility within each programme where partnership opportunities arise. Our intention is to continue gathering data and information from partners to map beyond 2015/16, looking at mutual priorities and assisting any communities at risk from multiple flood risk sources together.

3.7. We intend to share our experiences with neighbouring LLFAs, RFCCs and other governing bodies.

4. Tables 4.1. Table 1 – Outline of capital schemes in the process of feasibility and/or delivery by flood risk management authorities in Essex.

Page 12 of 28 Table 1: List of feasibility and capital schemes underway in Essex 2015/16

No. Flood Risk Management Scheme Name Location Authority (Local Authority) 1 Essex Highways TBC at Board Meeting TBC at Board Meeting

2 Essex County Council Sunnymede Basildon (LLFA) 3 Essex County Council Rayleigh West Rochford (LLFA) 4 Essex County Council Rayleigh East Rochford (LLFA) 5 Essex County Council East Thundersley Castle Point (LLFA) 6 Essex County Council Thorndon Avenue - West Horndon Brentwood (LLFA) 7 Essex County Council New Thudersley Castle Point (LLFA) 8 Essex County Council Harlow Bays Grove Harlow (LLFA) 9 Essex County Council Wagtail Drive Heybridge-Maldon Maldon (LLFA) 10 Essex County Council Danbury Vale, Danbury Chelmsford (LLFA) 11 Essex County Council Old Mead Lane, Hendham Uttlesford (LLFA) 12 Essex County Council Church End Lane, Runwell Chelmsford (LLFA) 13 Essex County Council Foxearth Braintree (LLFA) 14 Essex County Council The Street, Latchingdon Maldon (LLFA) 15 Essex County Council Kennel Lane, Great Burstead Basildon (LLFA) 16 Essex County Council Maldon Central Maldon (LLFA) 17 Essex County Council Hockley Rochford (LLFA) 18 Essex County Council Castle Point (LLFA) 19 Environment Agency Hillmans Cottages Epping Forest (Thames) 20 Environment Agency Rammey Sluice, – Epping Forest (Thames) Replacement of Flood Control Structure 21 Environment Agency Stanstead Mountfitchet Uttlesford (Thames) 22 Environment Agency Shonks Mill Flood Alleviation Epping Forest (Thames) Scheme 23 Environment Agency Clavering and Manuden Flood Uttlesford (Thames) Alleviation Scheme 24 Environment Agency Flood Relief Channel Sluices, Epping Forest (Thames) Nazeing

Page 13 of 28 25 Environment Agency Nazeing Flood Alleviation Scheme Epping Forest (Thames) 26 Environment Agency Roydon Flood Alleviation Scheme Epping Forest (Thames) 27 Environment Agency Chelmsford Flood Alleviation Chelmsford (Anglian-East) Scheme (Margaretting)

28 Environment Agency & Kelvedon Flood Braintree (Anglian- East) Alleviation (Study & Project Appraisal) 29 Environment Agency Heybridge Community Flood Maldon (Anglian- East) Alleviation (Project Appraisal)

30 Environment Agency Works Arising from Canvey Castle Point (Anglian- East) Integrated Urban Drainage modelling (Developing Business Case) 31 Environment Agency Thames Estuary 2100 Asset Various (Anglian- East) Management 32 Anglian Water Ashingdon, Ulverston Road Rochford

33 Thurrock Council (LLFA) Stanford Le Hope Flood Alleviation Thurrock Detailed Design 34 Thurrock Council (LLFA) Integrated Flood Strategy Thurrock 35 Thurrock Council (LLFA) Pump Street Flood Alleviation Thurrock Scheme

36 Thurrock Council (LLFA) Mileham’s Yard Feasibility Study Thurrock 37 Other Districts and TBC TBC Boroughs

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Report to Essex Flood Partnership Board Report number: EFPB/02/15 Date of meeting: 17th June 2015 ‘Where Does Water Go?’ Ordinary watercourse mapping Title of report: project Report by: Nicola China - Surface Water Planning Engineer Enquiries to: Graham Thomas – Head of Planning and Environment

1. Purpose of report 1.1. To report to the Essex Flood Partnership Board on the development of ‘Where Does Water Go?’ A project to map ordinary watercourses in Essex at a local level.

2. Recommendations 2.1. Note successes and lessons learnt from pilot areas and support the progression of the project.

2.2. Board members to share progress and raise the profile of the project within their authority.

3. Background and proposal 3.1. A large majority of ordinary watercourses have been historically overlooked on Ordnance Survey maps or development plans. By mapping a network of ordinary watercourses across Essex, we can identify and monitor critical watercourses that are important to flood risk.

3.2. Essex County Council in partnership with local Parish Councils, Essex Fire and Rescue and other volunteers wish to capture this information using local knowledge.

3.3. The overall aim of this project is to build a published database of ordinary watercourses across the County.

3.4. The benefits of the project are:

- Identification of critical watercourses that have an impact on local flood risk to an area, adding them to the asset register so their condition can be monitored.

- Identification of landowners and sending reminders of their riparian responsibilities. If required, appropriate enforcement action may be taken against landowners who do not keep critical watercourses clear and free of obstructions to flow.

- Information gained can be used to understand drainage networks to assist in flood investigations.

- Increase community engagement to aid in the understanding of riparian responsibilities, Essex County Council role’s in flood risk management and

Page 15 of 28 the importance of ordinary watercourses.

- Information can be used to assist Essex Fire and Rescue’s targeted watercourse clearance programme.

3.5. We are asking volunteers to collect key information; is it an open watercourse (e.g. ditch) or a structure (e.g. pipe entrance), what is the condition (e.g. blocked) and an estimation of the dimensions. Along with a photograph, this provides a valuable historic record.

3.6. The information is recorded in the field on a simple survey form and drawn on a map. Surveys are handed back to Essex County Council upon completion of the project, to be added to our asset database.

3.7. The project has been piloted with four parishes (Castle , Sible Hedingham, Cold Norton and Canvey Island) and two other groups, the Essex Wildlife River Warden Volunteers and Sturmer Flood Action Group.

3.8. Four of the six groups have completed surveying to date with positive feedback that they now have a better understanding of the local drainage network.

3.9. The Sturmer Flood Action Group will be present at the meeting of the Board to share their experiences.

4. Figures 4.1. Figure 1 demonstrates the mapped outputs of the Sturmer Where Does Water Go Project.

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Page 18 of 28 EFPB/03/15

Essex Flood Partnership Board Report: RFCC business 17 June 2015

Abbreviations: EA - Environment Agency LLFA - Lead Local Flood Authority RFCC - Regional Flood and Coastal Committee RMA - Risk Management Authority (See annex 1) SWMP - surface water management plans.

1. Developing the regional investment programmes

The consented investment programmes 2015-16 to 2020-21 (schemes) were provided to RFCC Committee members at the April/ May RFCC meetings. See annex 2. The programmes require partnership funding of 15%. Of note in Essex County, Thurrock and Southend-on-Sea in the current investment programmes:

 Two of the top five schemes in the Anglian Eastern region are in Essex totalling nearly £40 million: The Clacton Holland-on-Sea Management Plan Implementation Phase 1 (Zones B and C); and Tilbury Barrier - Dual Function Lock Gate.  Levy-funded projects planned for 2015/16 include Tilbury Town Surface Water Flood Alleviation to the value of £35,000. An investigation on the Town Centre Culvert will lead to work set to be completed by 2019.  In Thurrock, schemes include the Stanford-Le-Hope Flood Alleviation Detailed Design £75k: Tilbury Integrated Flood Strategy £50k: Pump Street Flood Alleviation Scheme £40k; and Mileham’s Yard Feasibility Study £10k.  In Southend-on-Sea, there will be investment in the Shoebury Common Flood Defence Improvements; Cinder Path, Chalkwell Station to Leigh High Street; and Works arising from Southend Strategy.  On Levy funding for the Jaywick culvert (Anglian Eastern), Tendring District Council is working directly with the EA to access this funding.

Indicative allocations from the programme refresh are likely to be made around August with Local Choices being applied to the programme through the October round of RFCC meetings.

The RFCC Committees are asked to start considering the local priorities that they expect to form part of the next investment refresh. These priorities will need to be factored into the RFCC submissions discussed in the July meetings. The RFCC Committees are also asked to consider any schemes that they would support accelerating if funding became available in 2015/16.

2. For the Partnership Board’s consideration

The Essex Flood Partnership Board (Partnership Board) proposes to develop links with the RFCCs. It is already agreed that there would be a standing item on the RFCC investment programmes on the Partnership Board’s agenda. In order to inform RFCC members of the Partnership Board’s wishes, it is proposed that:

I. The standing item at the Partnership Board includes discussion on local priorities and partnership funding.

Page 19 of 28 II. The Chairman of the Partnership Board would collate views stated at Board meetings and relay them to the Essex area RFCC members. RFCC members would take account of the Partnership Board’s position in representations to the RFCCs and feedback any decisions taken as a result.

III. The Partnership Board would feed intelligence on an ongoing basis to their Chairman on:  Deliverability of the regional investment programmes.  Any changes to local funding requested. This would enable the Chairman of the Partnership Board to have an informed overview of challenges and to relay any concerns to RFCC members.

IV. In order to tie in monthly reporting by RMAs with the reporting on the Essex countywide programme and ECC Flood Prevention Capital Programme, it is proposed that the Essex Executive Officers Group plays a coordinating role so that there is an overview of reporting available to all partners.

3. Other RFCC business for noting

a. A Levy-funded EA officer will be working across Essex, Southend-on-Sea and Thurrock. The officer will be based in the EA’s offices. They will focus on getting schemes into the Anglian Eastern regional investment programme. Levy-funded officers are also proposed in the Thames region but are not yet at a similar stage.

b. Thames RFCC members have been considering options for strengthening links with Councils and its Transport and Environment Committee (TEC). This is to ensure a mutually agreeable approach to the Local Levy vote between counties and London councils in the TRFCC.

c. The EA is seeking local good practice examples of flood incident management planning. The flood incident management plan 2015-2020 focuses on forecasting, warning, planning, response, resilience and community. Under the Essex Resilience Forum, and their own work, Essex Civil Protection and Emergency Management Team liaises and undertakes partnership working with the EA.

d. Work on the coastal path is happening apace. The programme is being accelerated. Work on a large chunk of the Essex coast will start this summer. This accords with a strategic action in ECC’s commissioning strategy. See: https://www.gov.uk/government/collections/england-coast-path-improving-public- access-to-the-coast

e. The approach ‘Think Big, Act Early’, involves a greater level of sharing EA data with the public.

f. A combined recruitment approach is underway with the Anglian Central and Anglian Eastern RFCCs, with appointments being made by July.

g. Defra would be launching a £5 million programme for property level protection schemes this year. The programme would be open to local authorities only to bid for the funding as it is considered that local protection projects should be delivered by local authorities.

h. Defra has launched a Small Schemes Pathfinder initiative, which would be open to all Risk Management Authorities (RMAs) with the exception of the Environment Agency. The initiative aims to improve and promote understanding of the current process of Page 20 of 28 packaging small schemes and drive innovation of approaches to all stages of FCRM projects. The Essex LLFA has submitted a bid to the initiative.

i. Defra would undertake an evaluation of the Flood and Water Management Act by June 2015, which would be followed by an implementation review.

j. As noted in minutes of a previous RFCC meeting, the Flood Reinsurance (Flood Re) approach is scheduled to begin by July 2015, after a period of testing. Defra has published its response to the Flood Reinsurance Scheme – Regulations consultation which can be found here https://www.gov.uk/government/consultations/flood- insurance-regulations-for-the-floodreinsurance-scheme

Appendix 1: Essex Risk Management Authorities

The key stakeholders in Essex that have responsibilities around flooding are detailed below:  Essex County Council (as Lead Local Flood Authority)  Thurrock Council (as Lead Local Flood Authority)  Southend-on-Sea Borough Council (as Lead Local Flood Authority)  Thames Water  Basildon Borough Council  Brentwood Borough Council  Chelmsford City Council  Epping Forest District Council  Maldon District Council  Tendring District Council  Neighbouring Lead Local Flood Authorities (Hertfordshire County, Cambridgeshire County and County plus the London Boroughs of Havering, Redbridge, Waltham Forest and Enfield)  Highways England  Braintree District Council  Castle Point Borough Council  Colchester Borough Council  Harlow District Council  Rochford District Council  Uttlesford District Council  Environment Agency (Anglian and Thames Regions).

All of these authorities are known as ‘Risk Management Authorities’ under the 2010 Flood and Water Management Act and have the following duties:  Duty to be subject to scrutiny from Lead Local Flood Authorities’ democratic processes.  Duty to co-operate with other Risk Management Authorities in the exercise of their flood and coastal erosion risk management functions, including sharing flood risk management data.  Power to take on flood and coastal erosion functions from another Risk Management Authority when agreed by both sides.

Appendix 2: Essex consolidated consented investment programmes 2015-16 to 2020- 21 (schemes) annexed hereto.

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Report to Essex Flood Partnership Report Number EFPB/04/15 Board Date of meeting: 17 June 2015

Title of report: Lessons learnt and ongoing work to address the flood issues on Canvey Island Report by: Lucy Shepherd Enquiries to: Graham Thomas (Chair of Canvey Island multi-agency Task and Finish Group)

1. Purpose of report 1.1. To provide an update to the Essex Flood Partnership Board on the progress made of the Canvey Island ‘Multi-Agency Task and Finish Group’.

2. Recommendations 2.1. Note the partnership work of the Multi-Agency Task and Finish Group, feedback on activity to date and share outcomes.

3. Background and update 3.1. Following the Canvey Floods of 20th July 2014, Essex County Council published a Section 19 Flood Investigation Report. This report included 13 recommendations.

3.2. The first recommendation was to set up a Multi-Agency Task and Finish Group to oversee delivery of the report recommendations. Appendix 1 provides an update on progress of this group on all 13 recommendations.

3.3. Since the flood event, all operational agencies have been working together. Community Newsletters report on joint working along with the website link below, which alert the public to where crews will be operating.

3.4. Recommendation 13 sets out that a collective bid for government funding should be made; Appendix 2 is the bid document submitted to Whitehall on 25th March.

3.5. All partners will verbally report in more detail on lessons learnt and positive progress at the meeting.

4. Appendices and Links 4.1. Appendix 1 ‘Multi-Agency Task and Finish Group’ Tracker 4.2. Appendix 2 Canvey Island Multi-Agency Bid Document 4.3. http://www.canveyflood.co.uk/

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Page 24 of 28 Red Overdue Amber At risk Key: Green In progress Completed RAG RAG Outcome Recommendations Status - Status - Progress/Status Update date 2014/15 2015/16

Commit to a multi-agency “task and finish” group to be led by the LLFA, which will take evidence from all Task & finish group set up. Meetings held 1 stakeholders and bring forward a plan of action for Jun-15 every 3 weeks managing flood risk based on evidence including results the of the IUD study

Consideration of the feasibility of increasing the design capacity of surface water drainage systems on 2 Canvey Island at problem points and critical drainage Post-IUD group currently being set up Jun-15 infrastructure as identified by the IUD study and other relevant evidence. There's need to clarify the maintainance Review and improve the maintenance/inspection post-March 2015 for Essex Highways, 3 regimes of drainage infrastructure throughout Jun-15 Anglian Water and the Environment Canvey Island. Agency

Commit to greater resident involvement in any future study or works to improve drainage systems. An 4 Community Resilience Ongoing assessment should be made of the resilience of the local population to flooding.

This is currently being looked into and Investigate options to provide property level proposals are underway and will be 5 protection to residents where larger flood alleviation Sep-15 included in the detailed bid due for schemes are not possible. submission in Sept 2015 Confirm ownership and role of Canvey Lake, take actions to increase storage capacity (e.g. dredging This is dependent on the outcome of Rec. 6 Sep-15 and lower water levels) and investigate options to 13 - funding bid to Govt. increase outflow capacity.

Map and confirm ownership and condition for all Awaiting the result of IUD study (Confirm 7 drainage assets on the island – private as well if which organisation will look into private possible ownership)

Raise public awareness of flood resilience measures Flood hub concept/project - Deborah Fox to reduce the impact of internal flooding on property to commission the Emergency planning 8 tbc and of landowner responsibilities for maintaining team to create a website. Funding is private culverts and watercourses. available for this piece of work

Use wider dissemination of information from campaigns such as “Six Steps to Flood Resilience” and Newsletters have been distributed and 9 “Know Your Flood Risk” to provide information to other community resilience measures are Ongoing residents on what to do before, during and after underway flooding. Consider communications before flood events, On forward plan, to be discussed on 10 coordination of emergency response and deployment tbc 25/06/2015 of available resources. Improve communication and joint working between responders during events. For example, a single On forward plan, to be discussed on 11 tbc person with authority and accountability to manage 25/06/2015 the entire response?

Support Emergency Planning by providing all On forward plan, to be discussed on 12 tbc information on flood risk available prior to an event. 25/06/2015

Collectively bid for funding for multi-million pounds of external funding which will be required to fund capital projects to improve the drainage Initial bid submitted to Secretary of State. 13 infrastructure, and provide for property level Sep-15 Detailed bid due in Sept 2015 protection on Canvey Island. Implementation to be balanced by the time to achieve funding/match funding from various agencies.

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Page 26 of 28 March 2015 CANVEY ISLAND Protecting our community Protecting our economy Protecting our Canvey

Our ask

Through this bid we ask central government for £24.5m which will be used to address the What’s been done so far? Securing the future of the deficiency in the current drainage network and fund capital projects to dramatically improve the drainage infrastructure across Canvey Island. Thames Estuary Working together, we have developed an This investment will feed into an already comprehensive programme of works which will be Integrated Urban Drainage (IUD) model to delivered over the next ten years. The first phase of the Thames Estury Plan establish a common understanding on the 2100, prepared by the Environment Agency, Some projects which will be covered by this funding include: condition and ownership of the drainage states that the maintenance and improvement infrastructure across the Island. The output of of Canvey’s system of large sea wall defences • Property level protection from surface water flooding for 40,000 people and 15,000 homes. this model will be used to develop a series of is well justified given the risks to the local engineering projects which will significantly community and economy. improve the drainage infrastructure and provide • Improving the drainage infrastructure at recognised pinch points identified by the Integrated property level protection across Canvey Island. Urban Drainage Study (IUD) to take excess rainwater from the centre of the island to the The plan recommends that the defences are The first phase of this project, jointly funded by pumps located around the island. further improved to keep pace with the ever Anglian Water and the Environment Agency, will more present impacts of a changing climate. be completed by early summer 2015. Over the period of the plan (2010-2169), • Increasing the storm water storage area on the island providing areas where excess rainwater the Environment Agency calculates that the can be stored. potential economic benefits of implementing • We produce a regular multi-agency their preferred option of flood prevention • Increasing the storage capacity of Canvey Lake and re-profile the surrounding area to provide newsletter which is used to inform, across the Thames Estuary is in the region of additional storm water storage capacity. update and educate residents and local £200 billion when compared to doing nothing. businesses about the work currently being undertaken on the island. • Utilising new technology innovations to enable a much more reactive approach to deal with The majority of benefits of flood risk heavy rainfall, such as advance weather warning systems (Rain Gain), automatic weed- management in the Thames Estuary are screens and remotely controlled weirs. • Anglian Water and Essex Highways economic, namely the avoidance of damage to are working closely through practical, property, infrastructure, transport and business • Increasing community resilience through enhanced education, awareness and local volunteer enhanced maintenance work to repair, investment. replace and improve the complex drainage programmes. infrastructure on the island, as well as Within the Government’s Autumn Statement mapping all of the drainage assets and the last year, it was announced that government The approach we have taken to partnership working on the island is unique, and we believe this Surface Water Alleviation Scheme (SWAS) “has published its 6-year programme of model allows more efficient and collaborative approaches to addressing the problems facing local along the seafront. investment in flood defences, allocating residents. the £2.3 billion capital funding provided at We commit to continuing this vital work and with additional government funding we can do so • The Environment Agency has reviewed Spending Round 2013. It has also allocated an much more to help to protect our community, protect our economy and protect our Canvey Island. their maintenance, resulting in additional additional £60m to the Lower Thames Scheme Multi agency funding bid to central government activities, including: extensive seawall beyond 2021, subject to business case and local To find out more about our plans to better protect repairs, de-silting, channel re-profiling and partnership contributions.” Canvey Island, or to contact us, please visit stand-by works. www.canveyflood.co.ukPage 27 of 28 Protecting our commu our Canvey CANVEYnity • Protecting ouISLANDr economy • Protecting

Introduction Strategy Protecting our Community Protecting our Economy

Canvey Island is the largest town in the Borough Since the July 2014 floods, Anglian Water, Castle Canvey Island is home to a tight knit community The loss and devastation caused by flooding is of Castle Point, comprising around 40% of the Point Borough Council, Essex County Council with a diverse demographic make-up. tremendous and multifaceted, ranging from the borough area, with a population of 40,000 people. and the Environment Agency have formed a social distress and disruption caused, as well as Canvey is home to both the largest town centre multi-agency partnership and have been working A range of organisations have helped to deliver the monetary losses experienced by private and area of employment (Charfleets Industrial collaboratively on a strategy to better protect community infrastructure improvements over individuals, businesses and the government. With over 6,100 jobs already based on the island, Estate) in Castle Point Borough and is a key Canvey against future flood events; providing long recent years; helping to increase the service This includes financial costs borne by the national plans submitted to government through the contributor to the local economy. term security for residents and businesses across offering of the island and address some of the This new infrastructure includes a new healthcare economy in the form of school closures and work South East LEPs Strategic Economic Plan (SEP) the island. societal challenges faced by some pockets of the centre, two new secondary schools, a new vocational days lost; repairs to infrastructure, including utilities propose to create over 1,100 new jobs. Further Canvey is separated from the mainland of south community. college, works to improve the quality of the and roads; inability of businesses and consumers development opportunities have also created the Essex by a network of creeks and the reclaimed To date, the group has seen great success and over public realm within the employment area, and the to operate during floods; and public sector potential for the construction of over 1,500 new island sits around 1m below sea level at high tide, £1.7m has been spent delivering a comprehensive construction of the second phase of Roscommon emergency response costs. homes across Canvey. making it incredibly vulnerable to flooding from maintenance, repair and cleaning scheme across Way, providing access to new employment land to both sea and surface water. the Island’s drainage network. Along side this, a the south of Charfleets Industrial Estate. The cost of a future flooding incident on the island The Essex Economic Growth Strategy highlights website and two community newsletters have been would be in the region of £274m per year in lost the numerous industrial opportunities located The island has a rich history of agriculture and created to raise awareness of the ongoing work. We want to see more economic output, and up to £2.1bn in damage to along the Thames riverside in Thurrock and on shipping and was one of the country’s fastest We have now developed a long-term strategy community support schemes residential property. Canvey Island; recognising the strong growth growing seaside resorts for over forty years until which, with support from the government, will take root on Canvey and potential in the area. the North Sea flood of 1953 devastated the island, deliver increased protection and security for the we appreciate that we killing 58 islanders and leading to the temporary people of Canvey. have a role in making sure It is vital that all relevant agencies and central evacuation of the 13,000 residents. the necessary support government work together to ensure this infrastructure is in place to growth potential is not inhibited by the Modern sea defences now protect Canvey, with a allow this to happen. significant risks associated with future high, 3.2km concrete sea wall spanning the island’s flooding on the island. coastline and series of high powered pumps built into the local drainage system.

However, on 20th July 2014 one of the most extreme rainfall events ever seen in Essex hit the island and overwhelmed the drainage network, causing widespread flooding to over 1,000 homes and businesses and severe disruption to the local infrastructure.

These floods served as a harsh reminder of the islands vulnerability to flooding and highlighted CANVEY ISLAND the ever-increasing need for further measures to protect the islands environment, community and economy. Page 28 of 28