Essex Flood Partnership Board Committee Room 1, Wednesday, 17 09:30 County Hall, June 2015 Chelmsford, Essex Membership Cllr Roger Hirst Essex County Council Graham Verrier Environment Agency Kate Lindsay Environment Agency Mark Dickinson Thames Water Jonathan Glerum Anglian Water Paul Hill Essex County Fire and Rescue Service Cllr Richard Moore Basildon Borough Council Cllr Wendy Schmitt Braintree District Council Cllr Tony Sleep Brentwood Borough Council Cllr Ray Howard Castle Point Borough Council Cllr Neil Gulliver Chelmsford City Council Cllr Tim Young Colchester Borough Council Cllr Will Breare-Hall Epping Forest District Council Cllr Mark Wilkinson Harlow District Council Cllr Miriam Lewis Maldon District Council Cllr Keith Hudson Rochford District Council Cllr Michael Talbot Tendring District Council Cllr Susan Barker Uttlesford District Council Cllr Martin Terry Southend on Sea Borough Council Cllr Gerrard Rice Thurrock Council For information about the meeting please ask for: Lisa Siggins 03330134594 / [email protected] Page 1 of 28 Essex County Council and Committees Information This meeting is not open to the public and the press, although the agenda is available on the Essex County Council website, www.essex.gov.uk From the Home Page, click on ‘Your Council’, then on ‘Meetings and Agendas’. Finally, select the relevant committee from the calendar of meetings. Please note that an audio recording may be made of the meeting – at the start of the meeting the Chairman will confirm if all or part of the meeting is being recorded. If you have a need for documents in the following formats, large print, Braille, on disk or in alternative languages and easy read please contact the Committee Officer before the meeting takes place. If you have specific access requirements such as access to induction loops, a signer, level access or information in Braille please inform the Committee Officer before the meeting takes place. For any further information contact the Committee Officer. Page 2 of 28 Pages 1 Apologies and Substitution Notices The committee officer to report receipt (if any) 2 Minutes 5 - 10 To approve as a correct record the minutes of the Board's meeting held on Wednesday 17 April 2015 3 Declarations of Interest To note any declarations of interest to be made by Members in accordance with the Members' Code of Conduct 4 Countywide Programme Update 11 - 14 To receive report EFPB/01/15 and Presentation from Deborah Fox, Interim Director of Integrated Commissioning and Lucy Shepherd,Lead Local Flood Authority Manager. 5 "Where Does Water Go " 15 - 18 To receive Report EFPB/02/15 and a PowerPoint Presentation from Nicola China (Surface Water Planning Engineer). Mark Novels and Alan Carter from Sturmer Flood Action Group will provide a short feedback session to the Board following the Presentation 6 RFCC report 19 - 22 To receive report EFPB/03/15 from Deborah Fox Interim Director of Integrated Commissioning. 7 Canvey Island Update 23 - 28 To receive report EFPB/04/15 and two accompanying appendices: Appendix 1 ‘Multi-Agency Task and Finish Group’ Tracker Appendix 2 Canvey Island Multi-Agency Bid Document . To further receive a PowerPoint Presentation from Graham Thomas ECC, Peter Rose Essex Highways, Jonathan Glerum Anglian Water and Graham Verrier Environment Agency. 8 Any Other Business Page 3 of 28 9 Date of Next Meeting To note that the next meeting will be held on Wednesday 7 October 2015 at 9.30am,Committee Room 1,County Hall Chelmsford Page 4 of 28 15 April 2015 Minutes 1 Minutes of a Meeting of the Essex Flood Partnership Board held at County Hall, Chelmsford, at 9.30am on 15 April 2015 Present: Name Organisation Cllr Roger Hirst Essex County Council (Chairman) Cllr Susan Barker Uttlesford District Council Ms Rosanna Briggs Essex County Council Ms Trudie Bragg Castle Point Borough Council Ms Emma Brown Essex Highways Mr Mark Dickinson Thames Water Mr Quasim Durrani Epping Forest District Council Mr Richie Farrant Essex County Fire and Rescue Service Ms Deborah Fox Essex County Council Mr Jonathan Glerum Anglian Water Ms Kat Goodyear Essex County Council Ms Jennifer Gudka Essex Highways Cllr Ray Howard Castle Point Borough Council Cllr Keith Hudson Rochford District Council Cllr Miriam Lewis Maldon District Council Cllr Mick Page Essex County Council Cllr Gerrard Rice Thurrock Council Mr Peter Rose Essex Highways Ms Lucy Shepherd Essex County Council Ms Natasha Taylor Essex County Council Mr Graham Thomas Essex County Council Cllr Nick Turner Tendring District Council Mr Graham Verrier Environment Agency Ms Lisa Siggins Essex County Council Democratic Services 1. Apologies and Substitution Notices Apologies for absence were received from: Cllr Richard Moore – Basildon DC Cllr Tim Young – Colchester BC Roger Orpin – DEFRA Cllr Breare – Hall - Epping Forest DC Kate Lindsay – Environment Agency Paul Hill – Fire authority – Richie Farrant attending in his place Cllr Sue White - Maldon Cllr P G Smith – Thurrock - Cllr G Rice attending in his place 2. Minutes The Minutes of the meeting of the Board held on 13 January were approved as a correct record and signed by the Chairman. Page 5 of 28 2 Minutes 15 April 2015 With regards to paragraph 2 of Minute 6, clarification was provided that the revised version of the Programme had not been available as expected in February but was now available. 3. ECC Flood Prevention Capital Programme The Board received a report by Deborah Fox (Interim Director of Integrated Commissioning) on the Capital Investment Programme. The report explained the capital programme is needed to reduce the growing number of communities and their homes at risk from local sources of flooding in Essex. It is estimated that a total 108,000 properties are at risk of flooding in Essex. Of these, circa 50,000 are at risk of flooding from local sources. Ms Fox explained that the County Council has put in place a five year capital programme with a budget of £1.5m in year one. Based on an indicative programme, the aim will be to protect circa 18,750 properties over the five years. Work is already underway to align priorities with partners including the Borough/District and City Councils, the Environment Agency and the Water Companies. At the January meeting the Board endorsed the prioritisation criteria which will be used to determine schemes. This prioritisation process will also include a minimum number of 25 properties protected for reasons of value for money. Ultimately, the priority has to be the maximum benefit for most people Ms Fox informed the Board that the new capital programme investment was in due to commence in 2015/2016 not 2016/2017 as stated in the report. Resolved: The Board endorsed the report and welcomed the new money to be invested over five years in a flood prevention capital programme to address residential flooding, including £1.5m in 2015/16. All Board members to consider the role of their risk management authority in enabling the success of the new investment in flood prevention in Essex. ECC as both the Lead Local Flood Authority and Highway Authority will works closely at the interface to tackling flood risk. Deborah Fox will provide the list of year 1 schemes and rationale for shortlisting for circulation with papers of the Board meeting. The regional flood programme(s) will be circulated when they are made available by the Environment Agency. 4. Feedback from RFCC regional meetings The Board received a verbal update from Deborah Fox, (Interim Director of Integrated Commissioning), on issues arising from recent Regional Flood and Coastal Committee (RFCC) meetings. Ms Fox advised the Board that there been no recent meetings so there was in fact little to report. Jonathan Glerum Page 6 of 28 15 April 2015 Minutes 3 of Anglian Water advised that a forthcoming meeting was to be held on the following Friday which would focus on Local Levy Funding. The Board thanked Ms Fox for the update. 5. Essex Fire & Rescue Service The Board received a PowerPoint Presentation from Richie Farrant, Essex Fire & Rescue Service The presentation focused on the changes in the way in which Essex County Fire & Rescue Service deal now with Flooding incidents, how they have become pro-active. He also explained their close working relationship with Essex County Council Flood & Water Management Team, and how through the coordinated use of Fire Service volunteers they have undertaken work to prevent localised flooding. Working with the LLFA team the aim is develop a programme of volunteer led improvements through clearing ditches etc. Resolved: The Board endorsed the pro-active stance the Fires & Rescue Service has taken in relation to flood prevention, and the close working with the Essex Flood team. The use of the Fire Service volunteers to tackle small scale flood prevention projects was also warmly welcomed. That the a copy of the PowerPoint presentation would be circulated to all Board Members together with contact details for the Essex Fire & Rescue Service The Board thanked Mr Farrant for his presentation and commented on the innovative approach taken by the Fire & Rescue Service. 6. Essex Flood Risk Strategy The Board received a presentation by a Lucy Shepherd, Lead Local Flood Authority Manager. The presentation introduced a short animated film which has sought to make the Essex Flood Risk Strategy easy and digestible for all to understand. The short animated film was presented to the Board for consideration and endorsement. Resolved: The short animated film was welcomed and endorsed by the Board. It was agreed that this now be made available on the ECC website, and would be reviewed on a regular basis with any necessary updates made as and when required. It was further agreed that Lucy Shepherd would send a link to the film to all Members once it had been published and was on the County Council’s website.