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Request for Proposal (Rfp) MADHYA PRADESH JAL NIGAM (A Govt. of M.P. Undertaking) REQUEST FOR PROPOSAL (RFP) FOR SELECTION OF SUPERVISION AND QUALITY CONTROL CONSULTANT (SQC (Q&M)) FOR OPERATION & MAINTENANCE OF MULTI VILLAGE SCHEMES (MVS) FOR PROJECT IMPLEMENTATION UNIT (PIU), TIKAMGARH RFP No. 26/Proc./SQC (O&M)/2019-20/Bhopal Dated 24/01/2020 MANAGING DIRECTOR Madhya Pradesh Jal Nigam D- Wing, 2nd Floor, Vindhyachal Bhavan, Bhopal – 462004 (M.P.) www.mpjalnigam.mp.gov.in, E-mail: [email protected] Ph: 0755-2579874, 2579034-36 Fax: 0755-2579873 CIN. No. U41000MP2012SGC028798 CONTENTS SECTION 1 - NOTICE INVITING e-TENDERS ................................................................ 7 SECTION 2 - INSTRUCTIONS TO BIDDERS ................................................................... 9 DATA SHEET .................................................................................................................... 18 SECTION 3 - TECHNICAL PROPOSAL STANDARD FORMS.................................... 27 SECTION 4 - UNDER TAKING OF FINANCIAL PROPOSAL ..................................... 37 SECTION 5 - TERMS OF REFERENCE (TOR) .............................................................. 39 SECTION 6 - DRAFT FORM OF CONTRACT ................................................................ 54 I. FORM OF CONTRACT ............................................................................................ 56 II. GENERAL CONDITIONS OF CONTRACT ...................................................... 58 III. SPECIAL CONDITIONS OF CONTRACT ........................................................ 72 IV. APPENDICES ......................................................................................................... 75 Request for Proposal (RFP) for Supervision and Quality Control Consultancy of Operation & Maintenance (SQC (O&M)) of Multi-Village Schemes (MVS) – Project Implementation Unit (PIU), Tikamgarh MADHYA PRADESH JAL NIGAM (A Govt. of Madhya Pradesh Undertaking) "D" Wing, 2nd Floor, Vindhyachal Bhawan, Bhopal - 462004 www.mpjalnigam.mp.gov.in, E-mail: [email protected] Ph: 0755-2579874-2579034-35-36 Fax: 0755-2579873 CIN. No. U41000MP2012SGC028798 NIT No. 23-32/Proc./SQC (O&M)/2019-20 Bhopal, Dated 24/01/2020 NOTICE INVITING ONLINE REQUEST FOR PROPOSAL (RFP) FOR SUPERVISION AND QUALITY CONTROL CONSULTANT FOR OPERATION & MAINTENANCE (SQC (O&M)) OF MULTI VILLAGE SCHEMES (MVS) Madhya Pradesh Jal Nigam (MPJN) intends to engage Supervision and Quality Control Consultancy on man-month basis for supervision/monitoring & evaluation of Operation & Maintenance [SQC (O&M)] of Multi Village Schemes (MVS) at Project Implementation Unit (PIU) at Bhopal, Indore, Gwalior, Rajgarh, Tikamgarh, Panna, Damoh, Shahdol & Seoni under following bids. Bids are invited online in three cover system. Probable Cost of No. of Amount of EMD Bid Bid No. PIU Name of scheme/District Villages Consultancy (In Rs.) Document (In Lakh) (In Rs.) Mardanpur/Sehore 189 23/Proc./SQC Bhopal Udaipura/Raisen 107 278.28 2,78,500/- 15,000/- (O&M)/2019-20 Sagad-Hinotiya Mali/Vidisha 109 Jhurki/Seoni 15 Mohkhed/Chhindwada 30 24/Proc./SQC Seoni Siddhghat- 171.84 1,72,000/- 12,500/- (O&M)/2019-20 96 Sakrimorchaghat/Seoni Bandol/Seoni 208 Bansujara 25/Proc./SQC Panna 120 (Badamalhera)/Chhatarpur 113.40 1,13,500/- 12,500/- (O&M)/2019-20 Damoh Byarma/Damoh 22 26/Proc./SQC Niwadi/Niwadi 32 Tikamgarh 103.80 1,04,000/- 12,500/- (O&M)/2019-20 Niwadi-Prathvipur-I/ Niwadi 145 Narhela/Morena 34 27/Proc./SQC Gwalior Udgawan/Datia 71 100.32 1,00,500/- 12,500/- (O&M)/2019-20 Badonkalan/Datia 61 Majholi/Sidhi 26 28/Proc./SQC Manpur/Umaria 19 Shahdol 95.52 96,000/- 10,000/- (O&M)/2019-20 Kirgi/Annpuur 51 Gohparu/Shahdol 36 Roshni/Khandawa 28 29/Proc./SQC Indore Talunkhurd/Barwani 27 87.24 87,500/- 10,000/- (O&M)/2019-20 Bagod.Nandiya 60 Pipaliya/Khargone P a g e 3 | 79 Request for Proposal (RFP) for Supervision and Quality Control Consultancy of Operation & Maintenance (SQC (O&M)) of Multi-Village Schemes (MVS) – Project Implementation Unit (PIU), Tikamgarh Probable Cost of No. of Amount of EMD Bid Bid No. PIU Name of scheme/District Villages Consultancy (In Rs.) Document (In Lakh) (In Rs.) Punjapura/Dewas 25 30/Proc./SQC Arniya Bahadur/Ujjain 17 Indore 87.24 87,500/- 10,000/- (O&M)/2019-20 Gangawabdi/Neemuch 30 Nagda/Ujjain 22 31/Proc./SQC Bankpura- Rajgarh 126 87.24 87,500/- 10,000/- (O&M)/2019-20 Khushalpura/Rajgarh Piparjhari/Balaghat 8 32/Proc./SQC Bhatera/Balaghat 18 Seoni 78.96 79,000/- 10,000/- (O&M)/2019-20 Dhuti/Balaghat 20 Devsarra/Balaghat 34 1. GENERAL a. RFP of proposed Supervision and Quality Control Consultant for Operation & Maintenance [SQC (O&M)] can be seen and downloaded from the M.P. Government E- Procurement Portal https://mptenders.gov.in. b. Cost of Bid Document and EMD of required amount to be submitted online at the time of bid submission on Madhya Pradesh Government E-Procurement Portal https://mptenders.gov.in. c. The pre-bid meeting will be held as per schedule mentioned on M.P. Government E- Procurement Portal at MPJN office address. d. Bids should remain valid for a period of 180 Days (One Hundred Eighty Days) from the date of bid submission. e. Madhya Pradesh Jal Nigam will not be responsible for any delay in online submission of bid due to any reason by the bidder. f. The Madhya Pradesh Jal Nigam reserves the right to accept or reject any bid, cancel the bidding process and reject all bids, at any time prior to the award of contract, without incurring any notice and answerability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders on the grounds for the employer’s discretion. g. The Bidders must visit the project area and all components of MVS before submission of bid. h. Normally, one firm will get Letter of Acceptance for maximum three packages, even if it is lowest in other packages also, but it will be at the discretion of the Competent Authority to award more than three packages to any firm, if situation so arises. i. If any firm has offered lowest rates in more than three packages, then the firm shall be free to choose any three of these packages. j. The second lowest firm, in above condition, will be negotiated to accept offer at the lowest offered rates of that package. If second lowest firm doesn't accept, then the third lowest firm will be negotiated and so on. P a g e 4 | 79 Request for Proposal (RFP) for Supervision and Quality Control Consultancy of Operation & Maintenance (SQC (O&M)) of Multi-Village Schemes (MVS) – Project Implementation Unit (PIU), Tikamgarh 2. REGISTRATION Bidders are required to enrol on the e-Procurement module of the M.P. Government E- Procurement Portal (URL: https://mptenders.gov.in) by clicking on the link “Online bidder Enrolment” on the M.P. Government E-Procurement Portal which is free of charge. 3. The firm should fulfil the eligibility criteria specified in the Data Sheet to qualify for participation in the bid. 4. The firm will be selected under Least Cost Based Selection (LCBS) procedure described in the RFP. Detailed terms & conditions are mentioned in the tender document. 5. All future addendums and corrigendum (s) shall be put on M.P. Government E- Procurement Portal https://mptenders.gov.in and not in any newspaper. 6. Duly filled in bid documents are to be submitted as mentioned on portal as critical date and time. 7. Madhya Pradesh Jal Nigam reserves the right to accept/reject any/all tenders without assigning any reason thereof. GENERAL INSTRUCTION REGARDING ONLINE SUBMISSION 1. Bidder should consider any corrigendum/addendum published online on the tender document before submitting their bids. 2. The bid should contain all relevant detail as required in bid document as well as by MP E- Procurement portal. SUBMISSION OF BIDS a) Bidder must log into the site (https://mptenders.gov.in/) well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay due to other issues. b) The bidder must digitally sign and upload the required bid documents one by one as indicated in the tender document. c) Tender document cost / EMD: Bidder should submit tender document cost / EMD as per prescribed procedure of Madhya Pradesh E-Procurement Portal. The bidders will be required to upload scanned copies of transaction of payment of tender document cost / EMD at the time of bid submission. d) Bidders must note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BOQ file, open it and complete the white coloured (unprotected) cells with their respective financial quotes and other details (such as name of the RFP Bid Document). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without P a g e 5 | 79 Request for Proposal (RFP) for Supervision and Quality Control Consultancy of Operation & Maintenance (SQC (O&M)) of Multi-Village Schemes (MVS) – Project Implementation Unit (PIU), Tikamgarh changing the filename. If the BOQ file is found to be modified by the bidder, the bid will be rejected. e) The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids, etc. The bidders should follow this time during bid submission. f) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128-bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key.
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