Pilates & Adventure Retreat in with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1- 8, 2020

~all information below will remain strictly confidential~

Reservation Form:

Name: ______

Address: ______

City: ______

State / Zip: ______

Mobile Phone: ______

Email: ______

Date of Birth: ______

Emergency Contact (Name & Telephone): ______

Single or Double Occupancy & Amount Due: ______

Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020

1. Have you been under the care of a medical professional in the past 2 years? If yes, please include

details:

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2. Are you currently on any medications? If so, please list:

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3. Do you have any dietary restrictions? If yes, please include details:

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4. What do you hope to gain and/or learn from the retreat? Any expectations?

______

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5. Are there any special needs or accommodations that would help you enjoy yourself more?

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Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020

Retreat Costs: • $3650 per person - single occupancy (one queen bed) (taxes included) • $2750 per person - double occupancy (two queen beds) (taxes included)

Price Includes: • 7 nights accommodation (Saturday to Saturday) • Ground transfer from San José International Airport (SJO) to Hotel in Alajuela • All breakfasts and dinners (1 glass of wine included with dinner) • Coffee Plantation Tour • Medicinal Plant and Essential Oil Workshop • Trip to Bajos del Toro Cloud Forest and Waterfalls • Zarcero Church and Topiary Gardens • Ground transportation from Alajuela to Santa Teresa Beach and ferry boat from (mainland) to Paquera ( Peninsula) • 4 Pilates mat classes • 1 Surf Lesson • 1 Sunset Stand Up Paddle Lesson • Yoga Class with Stefano Allegri • Sunset Horseback Riding Tour • Ground transportation from hotel in Santa Teresa to Tambor Airport • Costa Rican taxes • Gratuities • Group Destination Taxi Rides • Travel agency´s staff available throughout the week

Price Does Not Include: • Airfare to/from Costa Rica • Domestic flight from Tambor to San José • Alcoholic drinks (1 glass of wine is included with dinner, however any other alcoholic drinks must be purchased separately and on your own bill) • Lunches • Optional Private Equipment Pilates sessions • Optional Equipment Pilates Classes • Optional spa or activities not listed above (i.e. Thai Massage workshop, zip line, body massage, Curu hike)

Terms and Conditions: • No pets allowed in hotels • The rooms and facilities of the hotels are non-smoking • We will modify the menu for those with allergies and special dietary needs, please let us know if you have any restrictions or preferences in your diet

Payment Instructions: Check: made payable to Pilates Bodies PayPal/Credit Card: [email protected] Once the deposit is made, you will receive a confirmation via email

Payment and Cancellation Policy: To sign up for the retreat, please write a check to Pilates Bodies or submit a cash or credit card payment through Paypal. A 50% deposit is required at the time of reservation, this deposit includes a non-refundable US $400 if canceled prior to 60 days before the retreat start date. Final and full payment is due January 3, 2020. You will receive your retreat confirmation update with additional information needed for trip preparation prior to your departure.

Naturally, no one books with the intention of canceling or postponing their retreat, but unexpected things do happen, so please consider purchasing travel cancellation insurance. Should you need to cancel your reservation 60 days or more prior to the retreat start date, you will receive a refund for payment made less the $400 cancellation fee. Should you need to cancel less than 60 days prior to the retreat start date, for whatever reason, you will forfeit your entire payment. Exceptions to our policy cannot be made for any reason, including weather, injury, or personal emergencies. No refund or credit will be given for arriving late or departing a retreat early. “No shows” are non-refundable. In the unlikely event that Costa Rica Outdoors & Waves and Pilates Bodies need to cancel a retreat, a full refund will be given. Costa Rica Outdoors & Waves and Pilates Bodies are not responsible for your expenses incurred in preparation for any canceled retreat, such as airline tickets, loss of work, and/or other costs associated with preparing for your trip. Costa Rica Outdoors & Waves and Pilates Bodies reserve the right to cancel a retreat due to low participation. The trip is subject to a minimum enrollment of 6 guests.

Travel and Flight Information: Please book your flights to and from Juan Santamaria International Airport (SJO) to correspond with the start and end dates of retreat, February 1-8, 2020. We will be arranging your incoming and outgoing transfers. Be sure to email your flight information to help us schedule your airport pickup time. Remember that upon leaving Santa Teresa Beach you will be flying domestically from Tambor Airport to Juan Santamaria International Airport (SJO) where you will board your international plane back to your country of residence. Sansa Airlines is the Costa Rican airline that flies domestically to/from Tambor to San Jose, Costa Rica. You will need to arrive in SJO at least 2.5 hours prior to your international flight. Sansa Airlines: www.flysansa.com

We strongly advise the purchase of travel insurance at the time of booking your retreat in the case of any unexpected events or changes to your plans before or during your trip. Costa Rica Outdoors & Waves and Pilates Bodies do not sell travel insurance or medical insurance. However, we strongly recommend purchasing travel insurance through your travel agent or visiting the following website to compare insurers: www.insuremytrip.com

Final booking of your flight is not necessary before retreat registration. You must bring your valid passport to enter Costa Rica and return. All guests are responsible for proof of citizenship documents.

Note: Your passport must have at least six months remaining before expiration to be valid.

Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020

Participant Agreement, Release and Assumption of Risk:

I hereby agree to release, indemnify, and discharge Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver , CO on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows:

1. I acknowledge that surfing, SUP, hiking, horse riding and/or travel to a foreign country entails known and unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, among other things: sprains, strains, broken bones, exhaustion, dehydration, sunburn; my own physical condition, and the physical exertion associated with this activity. Additionally, fatigue, chill and/or dizziness may diminish my/our reaction time and increase the risk of an accident.

Foreign countries have their own laws and standards of acceptable conduct; food and water related illnesses; foreign political, legal, social, transportation, health, and economic conditions; different standards of design, safety, and maintenance of buildings, public places, and conveyances; local & medical facilities and providers; weather conditions; criminal activity, environmental hazards; standards of living and health standards that are not equivalent to life in the United States.

RESPONSIBILITY: Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO arranges the services and accommodations offered in connection with the trip. Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO do not assume responsibility for any act, omission, injury to person or property, loss, inconvenience, accident, delay, irregularity, negligence or default of any company, hotel, carrier company and/or their employees, agents or subcontractors providing any services, accommodations, or facilities in connection with the trip. The Participant agrees that Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO are not liable for and releases Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO from liability for any personal injury to the Participant, property damage, property loss, accident, delay, or inconvenience to the Participant which may arise, in whole or in part, from any act or omission by any such suppliers.

2. I expressly agree and promise to accept and assume all of the risks existing in this activity. My participation in this activity is purely voluntary and I elect to participate in spite of the risks.

3. I hereby voluntarily release, forever discharge, and agree to indemnify and hold harmless Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO from any and all claims, demands, or causes of action, which are in any way connected with my participation in this activity or my use of Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO equipment or facilities, including any such claims which allege negligent acts or omissions of Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO.

4. Should Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO or anyone acting on her behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to indemnify and hold them harmless for all such fees and costs.

5. I certify that I have adequate insurance to cover any injury or damage I may cause or suffer while participating, or else I agree to bear the costs of such injury or damage myself. I further certify that I am willing to assume the risk of any medical or physical condition I may have.

6. If the participant leaves the Trip prior to its conclusion, refunds will not be made for the unused portion of the Trip. No refunds will be made for any excursion, meal, exercise class or other activity that the participant misses or decides not to participate in for any reason.

7. Medical Insurance: Each participant is responsible for checking with their current health insurance provider and ensuring that they have adequate medical coverage. Participants must carry insurance documentation while on the Trip.

Release/Responsibility: The participant, by signing this Trip Participant Agreement, agrees that the Trip Organizer and its representatives, except for their gross negligence or willful misconduct, shall not be held liable for any injury, damage, loss, delay or irregularity that may be occasioned for any reason, including, but not limited to any defect in a vehicle, the acts or default of any company or person engaged in conveying a participant, terrorism, acts of war, or detention; delays or expenses arising from quarantine, strikes, thefts, pilferage, force majeure, civil disturbances, government restrictions or regulations, accidents by aircraft, boat, bicycle or motor vehicle, or in any restaurant or accommodation; failure of any means of transportation to arrive or depart as scheduled or changes in transit, or villa services; missed airline or other transportation connections; or for additional expenses resulting from changes in exchange rates, tariffs, or itinerary. The participant agrees to assume all risks associated with the Trip and agrees that no liability will attach to the Trip Organizer, its employees or agents, or to any member of the trip in respect of death, personal injury, illness or delay of the passenger, or for any loss of or damage to the property (including luggage) of the participant during the course of the Trip, howsoever caused.

8. By signing this Trip Participant Agreement, the participant releases the Trip Organizer, Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO and its representatives from any such responsibility or liability, except as herein above set forth.

The liability of common carriers is generally limited and, therefore, it is suggested that participants purchase their own cancellation, property damage (including luggage), and accident insurance. For the benefit of everyone on your trip, the Trip Organizer reserves the right to accept or reject any Trip participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the Trip, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the Trip. The Trip Organizer will have no responsibility or liability for any participant who leaves the Trip prior to its conclusion or for any activity undertaken by any participant which is not included on the Trip itinerary.

9. Physical Conditions: Our retreats are intended for persons of reasonably good health and mobility (although special arrangements may be made for certain conditions if noted in advance). Passengers who are not fit for such retreats for any reason are advised not to participate in these trips, as this entails an unacceptable risk to you, may interfere with the enjoyment of all passengers, and may even compromise the completion of the journey itself. These conditions may include, but are not limited to, physical disability, frailty or obesity which severely limits mobility and balance, unstable or severe heart or lung conditions, or mental health illness. Conditions that are considered by your family physician to be stable or controlled by treatment may not necessarily prohibit you from traveling with us. However, should any such condition become apparent, we reserve the right to decline to accept or retain you at any time during the trip. By signing this form, I attest that I am in good general health and mobility, and I am capable of performing normal activities on this expedition. I further attest that I am capable of caring for myself during the expedition, and that I will not impede the progress of the expedition or the enjoyment of others aboard. I understand that this retreat may take me far from the nearest medical facility and that all expedition members must be self-sufficient. I am further aware that an emergency evacuation may be unavailable, expensive, or delayed. I certify that I have not been recently treated for, nor am I aware of, any medical condition, infirmity, or disability (physical or mental) that would create an unreasonable risk to myself or pose a hazard to other members of the retreat.

Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020

I, ______, agree that this Waiver shall be governed by laws of Costa Rica.

I, ______, acknowledge that I have read this document carefully before signing it, and understand all of the provisions contained in it. I am signing this document freely and without duress, and intend it to be a document signed, sealed and delivered by me under my hand and seal. Where two individuals have signed this Waiver, it is understood that each signatory is severally providing the acknowledgements, agreements, releases, waivers and representations herein contained, such that this Waiver will be enforceable against each of the signatories hereto.

I have read and understand the foregoing Trip Participant Agreement for the Costa Rica Pilates & Adventure Retreat 2020 and by making my advance payment as set forth below, agree to the terms thereof.

If the above terms and conditions comply with your approval, please sign below confirming that you have read and agree to the Cancellation Policy and the Participant Agreement, Release and Assumption of Risk form.

By signing this document, I acknowledge that if anyone is hurt or property is damaged during my participation in this activity, I may be found by a court of law to have waived my right to maintain a lawsuit against Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO on the basis of any claim from which I have released them herein. I have had sufficient opportunity to read this entire document. I have read and understood it, and I agree to be bound by its terms.

Printed Participant Name: ______Signature of Participant: ______Date: ______Address: ______Telephone: ______Email: ______

Please email or deliver this form and payment to: Leah Busam: Owner, Pilates Bodies [email protected] 303-748-5625 mobile