Pilates & Adventure Retreat in Costa Rica
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Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1- 8, 2020 ~all information below will remain strictly confidential~ Reservation Form: Name: _____________________________________________________________________________________ Address: ___________________________________________________________________________________ City: ______________________________________________________________________________________ State / Zip: _________________________________________________________________________________ Mobile Phone: ______________________________________________________________________________ Email: _____________________________________________________________________________________ Date of Birth: _______________________________________________________________________________ Emergency Contact (Name & Telephone): __________________________________________________ Single or Double Occupancy & Amount Due: ____________________________________________________ Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020 1. Have you been under the care of a medical professional in the past 2 years? If yes, please include details: ______________________________________________________________________________ ______________________________________________________________________________ 2. Are you currently on any medications? If so, please list: ______________________________________________________________________________ ______________________________________________________________________________ 3. Do you have any dietary restrictions? If yes, please include details: ______________________________________________________________________________ ______________________________________________________________________________ 4. What do you hope to gain and/or learn from the retreat? Any expectations? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 5. Are there any special needs or accommodations that would help you enjoy yourself more? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020 Retreat Costs: • $3650 per person - single occupancy (one queen bed) (taxes included) • $2750 per person - double occupancy (two queen beds) (taxes included) Price Includes: • 7 nights accommodation (Saturday to Saturday) • Ground transfer from San José International Airport (SJO) to Hotel in Alajuela • All breakfasts and dinners (1 glass of wine included with dinner) • Coffee Plantation Tour • Medicinal Plant and Essential Oil Workshop • Trip to Bajos del Toro Cloud Forest and Waterfalls • Zarcero Church and Topiary Gardens • Ground transportation from Alajuela to Santa Teresa Beach and ferry boat from Puntarenas (mainland) to Paquera (Nicoya Peninsula) • 4 Pilates mat classes • 1 Surf Lesson • 1 Sunset Stand Up Paddle Lesson • Yoga Class with Stefano Allegri • Sunset Horseback Riding Tour • Ground transportation from hotel in Santa Teresa to Tambor Airport • Costa Rican taxes • Gratuities • Group Destination Taxi Rides • Travel agency´s staff available throughout the week Price Does Not Include: • Airfare to/from Costa Rica • Domestic flight from Tambor to San José • Alcoholic drinks (1 glass of wine is included with dinner, however any other alcoholic drinks must be purchased separately and on your own bill) • Lunches • Optional Private Equipment Pilates sessions • Optional Equipment Pilates Classes • Optional spa or activities not listed above (i.e. Thai Massage workshop, zip line, body massage, Curu hike) Terms and Conditions: • No pets allowed in hotels • The rooms and facilities of the hotels are non-smoking • We will modify the menu for those with allergies and special dietary needs, please let us know if you have any restrictions or preferences in your diet Payment Instructions: Check: made payable to Pilates Bodies PayPal/Credit Card: [email protected] Once the deposit is made, you will receive a confirmation via email Payment and Cancellation Policy: To sign up for the retreat, please write a check to Pilates Bodies or submit a cash or credit card payment through Paypal. A 50% deposit is required at the time of reservation, this deposit includes a non-refundable US $400 if canceled prior to 60 days before the retreat start date. Final and full payment is due January 3, 2020. You will receive your retreat confirmation update with additional information needed for trip preparation prior to your departure. Naturally, no one books with the intention of canceling or postponing their retreat, but unexpected things do happen, so please consider purchasing travel cancellation insurance. Should you need to cancel your reservation 60 days or more prior to the retreat start date, you will receive a refund for payment made less the $400 cancellation fee. Should you need to cancel less than 60 days prior to the retreat start date, for whatever reason, you will forfeit your entire payment. Exceptions to our policy cannot be made for any reason, including weather, injury, or personal emergencies. No refund or credit will be given for arriving late or departing a retreat early. “No shows” are non-refundable. In the unlikely event that Costa Rica Outdoors & Waves and Pilates Bodies need to cancel a retreat, a full refund will be given. Costa Rica Outdoors & Waves and Pilates Bodies are not responsible for your expenses incurred in preparation for any canceled retreat, such as airline tickets, loss of work, and/or other costs associated with preparing for your trip. Costa Rica Outdoors & Waves and Pilates Bodies reserve the right to cancel a retreat due to low participation. The trip is subject to a minimum enrollment of 6 guests. Travel and Flight Information: Please book your flights to and from Juan Santamaria International Airport (SJO) to correspond with the start and end dates of retreat, February 1-8, 2020. We will be arranging your incoming and outgoing transfers. Be sure to email your flight information to help us schedule your airport pickup time. Remember that upon leaving Santa Teresa Beach you will be flying domestically from Tambor Airport to Juan Santamaria International Airport (SJO) where you will board your international plane back to your country of residence. Sansa Airlines is the Costa Rican airline that flies domestically to/from Tambor to San Jose, Costa Rica. You will need to arrive in SJO at least 2.5 hours prior to your international flight. Sansa Airlines: www.flysansa.com We strongly advise the purchase of travel insurance at the time of booking your retreat in the case of any unexpected events or changes to your plans before or during your trip. Costa Rica Outdoors & Waves and Pilates Bodies do not sell travel insurance or medical insurance. However, we strongly recommend purchasing travel insurance through your travel agent or visiting the following website to compare insurers: www.insuremytrip.com Final booking of your flight is not necessary before retreat registration. You must bring your valid passport to enter Costa Rica and return. All guests are responsible for proof of citizenship documents. Note: Your passport must have at least six months remaining before expiration to be valid. Pilates & Adventure Retreat in Costa Rica with Costa Rica Outdoors & Waves Tour Company & Pilates Bodies February 1-8, 2020 Participant Agreement, Release and Assumption of Risk: I hereby agree to release, indemnify, and discharge Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver , CO on behalf of myself, my spouse, my children, my parents, my heirs, assigns, personal representative and estate as follows: 1. I acknowledge that surfing, SUP, hiking, horse riding and/or travel to a foreign country entails known and unanticipated risks that could result in physical or emotional injury, paralysis, death, or damage to myself, to property, or to third parties. I understand that such risks simply cannot be eliminated without jeopardizing the essential qualities of the activity. The risks include, among other things: sprains, strains, broken bones, exhaustion, dehydration, sunburn; my own physical condition, and the physical exertion associated with this activity. Additionally, fatigue, chill and/or dizziness may diminish my/our reaction time and increase the risk of an accident. Foreign countries have their own laws and standards of acceptable conduct; food and water related illnesses; foreign political, legal, social, transportation, health, and economic conditions; different standards of design, safety, and maintenance of buildings, public places, and conveyances; local & medical facilities and providers; weather conditions; criminal activity, environmental hazards; standards of living and health standards that are not equivalent to life in the United States. RESPONSIBILITY: Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies Inc, Denver, CO arranges the services and accommodations offered in connection with the trip. Costa Rica Outdoors & Waves Travel Agency and Pilates Bodies