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Play Your Part at Planning Meetings When should speakers arrive Contacting us for meetings? For more information about the committee process, Play your part at please contact the Council’s Committee Section: Speakers are requested to arrive at least 10 Planning Meetings minutes prior to the start of the meeting to register Test Valley Borough Council with the Committee Officer. Committee Section Beech Hurst Weyhill Road What alternative do I have Andover, Hampshire SP10 3AJ October 2014 Telephone: 01264 368000 to speaking directly to the Fax: 01264 368208 Committee? Email: [email protected] In addition, or as an alternative to speaking For more information on the Planning Application directly to the Committee, members of the public process, please contact the Council’s Planning and may wish to consult with a local or any other Building Service: Councillor before the meeting to request them to represent their views to the Committee. It should Andover however be noted that Councillors are not required Test Valley Borough Council to do so. Council Offices Beech Hurst Furthermore, it should be understood that, Weyhill Road in relation to Planning Committees, Councillors are Andover, Hampshire SP10 3AJ prevented by their Local Planning Code of Conduct Telephone: 01264 368000 from taking a view for or against any particular item Fax: 01264 368208 until they have heard all the views that may be expressed at the relevant Committee meeting. Romsey Test Valley Borough Council Former Magistrates’ Court Church Street Romsey, Hampshire SO51 8AQ Telephone: 01794 527700 Fax: 01264 368208 Email: [email protected] Web site: www.testvalley.gov.uk This leaflet can be made available on tape and in large print. How may you arrange to How much time is allocated What is the order of speaking make a statement at a to each group? at a Committee? planning meeting? The time slot allocated to each group of speakers The order of speaking is as follows: is limited to a total of three minutes. If there is more Please inform the Committee Administration Officer than one person wishing to speak in a particular •1 Announcement of the item by the Chairman at the Council Offices, Beech Hurst, Weyhill Road, group, those people are encouraged to consult who will give basic details Andover by 12 noon on the working day previous each other and agree how to share their three 2• Introduction by a Planning Officer, who will to the meeting. Notice to speak will not be minutes. draw attention to significant issues and give accepted until an agenda has been published or, updated information exceptionally, no more than one month in advance of the meeting and only then if it is known that the 3• Representations from Councillors with subject matter is going to appear on the agenda. How will groups know prejudicial interests when an issue will come to 4• Parish Council representations Committee? (3 minutes only) What may the statement 5• Objectors’ representations Interested groups should keep themselves informed (3 minutes only) include? about when an issue will come to committee. The Speakers are asked to keep their statement to list of forthcoming meetings can be obtained from 6• Supporters’ representations the material issues involved. There will be no the Council Offices and Officers will be able to (3 minutes only) opportunity to present background or supporting advise on the progress of applications. material at the meeting. After your statement the 7• Applicants’ representations Committee may ask you questions of fact relating (3 minutes only) to your statement When are meeting agendas 8• Further comments by Planning Officer 9• Debate and decision. If the item is a planning available? application, the decision may be: What groups may speak? Meeting agendas are available 5 clear days before • to approve the application; The following groups are eligible to speak: the meeting. Copies can be obtained from the • to refuse the application; Council’s Offices, and are also available to be • to defer for consideration • The relevant Parish Council viewed on the Council’s web site. Meetings are held (e.g. for negotiations) • Objectors in either Romsey or Andover. • to defer for a site visit by a • Supporters panel of Councillors • Applicant (including Agent) (a Viewing Panel).
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