TEWKESBURY TOWN COUNCIL AGENDA
To: Town Councillors You are summoned to attend a meeting of the Town Council which will be held in the Council Chamber, Town Hall, High Street, Tewkesbury, on 9th December 2019 commencing at 6:00 pm.
Members of the public and press are welcome to attend.
Debbie Hill Town Clerk 4th December 2019
1. To receive apologies for absence
2. To receive declarations of interest
3. To consider requests for dispensation
4. To receive written questions from members of the public
5. Public Participation (to provide members of the public/press with the opportunity to comment on items on the agenda or raise items for future consideration. In accordance with Standing Orders this will not exceed 12 minutes in total and 3 minutes per person.) 6. To note the Mayor’s announcements
7. To approve the minutes of the meetings held on 11th November 2019
8. Matters arising from the minutes – for information only
9. To note the following committee minutes: Finance Committee – 7th October 2019, Environment & Amenities – 22nd October 2019, Buildings & Moorings – 23rd October 2019, Planning – 2nd, 16th & 30th October 2019, Staffing – 21st October 2019
10. To receive Councillor reports for Tewkesbury Borough Council from Cllr Reid and Gloucestershire County Council from Cllr Smith
11. To receive the finance report for October 2019
12. To consider a request from Cllr Bowman to join the Planning and Finance Committees and discuss any other Committee vacancies
13. To discuss and agree that Tewkesbury Town Council becomes a member of the Heritage Action Zone Cultural Commission for Tewkesbury
14. To resolve to adopt the NALC Tree Charter
15. To discuss and agree a process for Town Councillors to receive feedback from TTRP meetings
16. To review the representation of the Town Council on outside bodies
17. To receive reports from members representing the Town Council on outside bodies
18. To approve the payments list
19. To consider and agree grant applications from outside bodies
20. Correspondence
21. Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following items on this agenda
22. To receive an update from the Town Clerk on the money claim served on the Town Council on 11th April 2019 and to agree the next steps
The next Full Council meeting will be January 20th 2020 at 6pm in the Town Hall
Final date for agenda items and accompanying papers for the Meeting is 7 clear days before the meeting. As part of managing the Council’s Risk Assessment, Councillors are reminded to ensure they keep their register of interests up to date. If you have any questions, please contact the Town Clerk. The Council has a duty to consider the following matters in the exercise of any of its functions: Equalities, Crime and Disorder, Health and Safety and Human Rights. Anyone wishing to attend any meetings of the Town Council who need ground floor access to do so, should inform the Clerk three days in advance of the meeting so that arrangements can be put into place.
MINUTES of the Full Council meeting held on 11th November 2019 In the Council Chamber at the Town Hall, High Street, Tewkesbury
Present: Cllrs T Walker (Chair), K Brennan, P Aldridge, C Cody, K Powell, A Rudge, C Danter, H Davis, S Raywood, M Sztymiak, J Raywood, A Carter.
In attendance: D Hill (Town Clerk); J King (Assistant Town Clerk) Five members of the public
19/20 - 104 To consider the application for co-option to Tewkesbury Town Council and to receive a short presentation from the applicant The Town Council received a presentation from Hilarie Bowman. A vote was taken and Hilarie Bowman was co-opted to the Town Council.
The Chair advised that item 14 would move to after item 6.
19/20 - 105 To receive apologies for absence Apologies for absence were received from Cllr Smith (business), Cllr Preedy (personal).
19/20 - 106 To receive declarations of interest 19/20-119 – Cllrs Sztymiak & Cody are Borough Councillors 19/20-123 – Cllrs Brennan & Aldridge are member of Tewkesbury in Bloom 19/20-126 – Cllr Powell declared a conflict of interest
19/20 - 107 To consider requests for dispensation None requested.
19/20 - 108 To receive written questions from members of the public No written questions were received.
19/20 - 109 Public participation No public participation
19/20 - 110 To receive reports from members representing the Town Council on outside bodies Cllr S Raywood is attending a meeting of TTRP on Thursday 14th November. If you have any points that you would like raised, please let him know.
Cllr Aldridge provided an update on the Wheelchair Bus. Additional drivers are still required, please contact Cllr Aldridge if you can assist.
Cllr Carter invited Canon Reverend Paul Williams to speak about the prospective Heritage Lottery Fund Bid for Tewkesbury. A steering group of eight people including representatives from Tewkesbury Borough Council, Tewkesbury Town Council, the Abbey Lawn Trust and the Abbey is being formed. All Councillors are invited to a brainstorming session on Thursday 14th November at 6pm in the Mayor’s Parlour.
19/20 - 111 To note the Mayor’s announcements • The Mayor thanked all of the Councillors who attended the Remembrance Service yesterday and thanked the Assistant Town Clerk for organising. • Upcoming Town Council events at the Watson Hall rd o 23 November – Mayor’s Charity Event – 5pm -12pm th o 14 December – JC Quo th o 15 February – Albino Tarantino th o 11 April – Bon Giovi • BBC Radio Gloucestershire Abbey Service – Wed 18th December at 7.30pm – Volunteers are requested to help take the retiring collection for the Mayor’s Charities. • Thursday 12th December at 7pm – Town Carol Service at the Methodist Church • Condition checks – The street furniture condition checks are due in December and Councillors have been asked to assist with checks in their ward.
19/20 - 112 To approve the Minutes of the meeting held on 14th October 2019 and to note the change to the numbering of items from the minutes of Mayor Making 2019 It was RESOLVED to approve the minutes of the meeting held on 14th October 2019, subject to the changing of the word December to November in item 19/20-097. Proposed by Cllr Aldridge, seconded by Cllr Danter.
19/20 - 113 Matters arising from the Minutes – for information only 19/20-089 Press releases – not covered under current standing orders but will be included in the review of the Standing Orders – ongoing 19/20-090 Finance Committee Minutes – added to this agenda – complete 19/20-091 Travel by cycle booklet and flood alleviation report – circulated to all Councillors - complete 19/20-095 – Tree Charter - Forestry Commission are not involved with the tree charter but a list of organisations that are involved was included in the agenda pack. 19/20-096 GMTF Report – Requested but not yet available - ongoing
19/20 - 114 To note the following Committee Minutes: Finance – 20th August 2019 Environment & Amenities – 3rd September 2019 Buildings & Moorings – 19th September 2019 Planning – 4th & 18th September 2019 Severn Ham – 19th September 2019 Staffing – 27th September 2019 The above minutes were noted.
Cllr Aldridge provided an update on the recent water supply issues. The valve requiring repair by Severn Trent is under the Severn Ham and the recent flooding has meant that access has been difficult.
19/20 - 115 To receive Councillor reports for Tewkesbury Borough Council & Gloucestershire County Council Cllr Sztymiak provided an update from Tewkesbury Borough Council regarding: • New phase of Pocket Parks grants has been released
• South Worcestershire Development Plan Review Public Consultation – 500 houses planned for along the Bredon Road next to Mitton. Public have until 16th December to send in their comments on this proposal. https://www.swdevelopmentplan.org/?page_id=14555 • Town & Parish Seminar – 12th November 6-8pm
Councillors asked whether any Principal Authority Boundary change was planned due to the development. There has been no indication that it will change.
Cllrs were reminded that the Planning Committee will be discussing the South Worcestershire Development Plan Review Public Consultation on Wednesday 13th November.
Cllr Cromwell provided an update from Gloucestershire County Council regarding: • Draft budget for 2020-21 goes to Cabinet on 20th December • Climate Change Strategy will also be discussed on 20th December • Water outage – vulnerable individuals did not receive their water as they were not listed on the at-risk register. If anyone is aware of individuals who may fall into this category, please ensure that they have registered for assistance. • Dredging and desilting programme has been moved to Spring due to the flooding. • Barton Road work is due to finish on 15th November • Design and costing for extension of the cycle lane through the back of Morrisons through to Spring Gardens has been submitted. • White road lines have been redone around the town. • New Gateway signs for Remembrance – joint work between the Councils and the War Memorial Group
Cllrs discussed the recent flooding issues. Action: Cllr Cromwell to provide a report on the flood defences that Gloucestershire County Council have funded around Tewkesbury since the 2007 floods.
19/20 - 116 To receive the finance report for September 2019 The finance report for September 2019 was received. Cllr Sztymiak stated that he would like to see the YTD actual against budget report. A Councillor raised a question about redactions of staff names on the payments list. Post meeting note: Financial regulations state that these should be redacted.
19/20 - 117 To receive the bank reconciliations for September The bank reconciliations were received.
Cllr Sztymiak asked about the adjustments and journal entry for £172. Action: Town Clerk to provide information to Cllr Sztymiak.
19/20 - 118 To discuss and agree any next steps regarding the request for a reduction in speed limit on the Bredon Road The Town Clerk has received information Chris Townley, who is a member of the Traffic Regulation Order Team at Gloucestershire County Council.
Following both a site visit and the plans supplied by HDM, there are no plans to extend the street lighting (other than on the new estate junction) sufficiently enough to allow Bredon Rd to be reduced to 30mph by virtue of street lighting (no TRO would be required to implement a 30mph limit if there is a system of street lighting which would automatically restrict the road to 30mph).
Therefore, this means that a TRO would be required to revoke the existing 40mph and introduce a new 30mph limit. This would cost in the region of £10k (including signing) to undertake the TRO process including consultation. It may be possible to fund this in conjunction with the County Council ‘Community Match Funding’ scheme, which may fund 50% of the cost.
The road safety numbers from the last 19 years were discussed. It was suggested that Councillors could borrow speed camera guns to monitor the speeds and provide justification for the reduction. Action: Town Clerk to request that Cllr Cromwell contacts the Road Safety Team to look at the speeds along the Bredon Road and also request Community Match Funding for the TRO process.
It was RESOLVED that £5000 be allocated in the 2020-2021 budget to fund 50% of the Traffic Regulation Order. Proposed by Cllr Sztymiak, seconded by Cllr Powell.
19/20 - 119 To consider and agree the Town Council’s response to the Borough Plan pre- submission consultation Cllr Joanne Raywood outlined the Town Council’s response to the Borough Plan. All submissions need to be submitted by November 18th. There are two main issues regarding housing allocations.
TEW3 – Spring Gardens – emphasis on housing seems potentially to be greater than it was in the regeneration SPD. TEW4 – Healings Mill - substantially increased emphasis on housing.
Councillors discussed the ongoing flooding issues and the concerns about building on the floodplain. Councillors agreed that the Planning Committee would respond on behalf of the Town Council.
19/20 - 120 To agree the terms of reference for the Climate Change Working Group The terms of reference were amended to include that the Working Group will report to Full Council on a quarterly basis. It was RESOLVED to agree the terms of reference for the Climate Change Working Group. Proposed by Cllr Brennan, seconded by Cllr Sztymiak.
19/20 - 121 To consider a proposal from Cllr Cody that the Town Council declares support for the Local Electricity Bill Deferred to January meeting.
19/20 - 122 To approve the payments list It was RESOLVED to approve the payments list.
A total expenditure of £4581.99 was authorised on the payments list. Proposed by Cllr Aldridge, seconded by Cllr Brennan.
19/20 - 123 To consider and agree grant applications from outside bodies It was RESOLVED to award a grant of £250 to the Great Western Ambulance Charity. Proposed by Cllr Sztymiak, seconded by Cllr Brennan.
Cllrs Brennan & Aldridge left the meeting whilst the Tewkesbury in Bloom application was discussed.
An application for £2000 was received from Tewkesbury in Bloom. Councillors discussed the provision of planters and the visibility of Tewkesbury Town Council as a sponsor of the event. Action: Town Clerk to request additional information from Tewkesbury in Bloom. Grant application to be considered at the next Full Council meeting
It was RESOLVED to suspend the Standing Orders in order to complete items 19/20-123 & 19/20- 124. Proposed by Cllr S Raywood, seconded by Cllr J Raywood.
Cllr Cody left the meeting at 8.34pm
It was RESOLVED to award a grant of £250 to BABES – Breastfeeding and Babies Early Support, which forms part of Gloucestershire Breastfeeding Supporters Network. Proposed by Cllr Davies, seconded by Cllr Sztymiak.
19/20 - 124 Correspondence . Borough Council invitation to Town & Parish Council Seminar on 12th November 6-8pm . Borough Council invitation to Tewkesbury Garden Town Seminar on 27 November – 5.30pm to 7.30pm at the Borough Council Offices . Community Right to Bid – Mitton - Query has been raised by Highways . Car Parking in Tewkesbury Town Focus Group – 3rd December 6.30 – 8.30pm at Tewkesbury Borough Council . Letter regarding prayers at Council meetings – Action: Town Clerk to investigate . GAPTC and NALC on subscription rates
19/20 - 125 Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following items on the agenda It was RESOLVED that pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following items on the agenda. Proposed by Cllr S Raywood, seconded by Cllr Brennan.
Cllr Powell left the meeting due to a conflict of interests at 8.37pm.
19/20 - 126 To receive an update from the Town Clerk on the money claim served on the Town Council on 11th April 2019 and to agree the next steps The Town Clerk provided an update on the money claim.
It was RESOLVED to agree the next steps. Proposed by Cllr Sztymiak and seconded by Cllr Walker. Proposed by Cllr Aldridge, seconded by Cllr Davis.
There being no further business, the meeting closed at 9.14pm.
Signature of Chairman upon approval of the minutes ………….……………………….. 9th December 2019
MINUTES of the Finance Committee meeting held on 7th October 2019 In the Mayor’s Parlour at the Town Hall, High Street, Tewkesbury
Present: Cllrs T Walker (Chair), K Brennan, C Danter, J Raywood, S Raywood, P Aldridge
In attendance: D Hill (Town Clerk)
F.19.055 To receive apologies None received.
F.19.056 To receive declarations of interest None received.
F.19.057 To receive dispensations Cllr Danter re: item F.19.062.
F.19.058 To approve the Minutes of the Finance Committee meeting held on 25th July & 20th August 2019 It was RESOLVED to approve the Minutes of the Finance Committee meeting held on 25th July & 20th August 2019. Proposed by Cllr J Raywood, seconded by Cllr Aldridge.
F.19.059 Matters arising from the Minutes – for information only in relation to matters not on the agenda F.19.028 June Bank Reconciliation - Agenda item to agree transfer amount from business account to 32-day notice account F.19.029 Aged creditors & debtors – historic booking from earlier in the year from the Watson Hall F.19.034 RBS cemetery package – Action: Ask for information and demonstration. F.19.038 20.21 – Action: Invite Andrew Turner to a future Finance meeting. F.19.046 Bank signatory change - Ongoing
F.19.060 To receive correspondence relating to the Finance Committee Email received from Tewkesbury Town (North) Residents’ Association thanking the Town Council for their grant. Email received from Heart of Prior’s Park commending the layout of the invoices being generated from the new financial system.
F.19.061 Public Participation There was no public participation.
F.19.062 To review bank reconciliations for August 2019 The bank reconciliations were reviewed. Action: Town Clerk to contact RBS regarding the following items: • Date on reconciliation report • Change of name of cashbook 4 to 32-day notice account and description to interest received
F.19.063 To review income & expenditure / budget reports for August 2019 The Town Clerk outlined the new process and the income and expenditure reports were reviewed.
F.19.064 To review the internal control checks carried out in July 2019 The internal control checks were reviewed and the Town Clerk will add her comments to the report.
F.19.065 To consider and agree grant applications from outside bodies The grant application was declined. Suggest that the applicant applies to Tewkesbury Borough Council for funding from the High Street Heritage Action Zone funding.
F.19.066 To review the recent grant awarded to HOPP It was RESOLVED that the recent grant awarded to HOPP be withdrawn. Proposed by Cllr Aldridge, seconded by Cllr Brennan.
F.19.067 To agree to add Spa Security and Soundwave Audio Ltd to the retained contractors list. It was RESOLVED to add Spa Security and Soundwave Audio Ltd to the retained contractors list. Proposed by Cllr J Raywood, seconded by Cllr Walker.
F.19.068 To retrospectively approve expenditure relating to the exhibition held in the Town Hall for Heritage Open Days It was RESOLVED to approve the expenditure relating to the exhibition held in the Town Hall for Heritage Open Days. To be paid from the marketing budget. Proposed by Cllr Walker, seconded by Cllr Danter.
F.19.069 To discuss and agree the new petty cash process The Town Clerk provided an update on the process and it was reviewed. Future agendas will refer to a transfer to petty cash, as required.
F.19.070 To review the External Auditor Report for 2018/19 The report was reviewed, there are two minor areas to note.
F.19.071 To agree the payments list It was RESOLVED to approve the payments list to a value of £6,375.50 for September and £1,002.51 for October to date. Proposed by Cllr Walker, seconded by Cllr S Raywood.
F.19.072 To discuss and agree on a draft committee budget for Financial Year 2020/21 and to consider the budget requirements for 2021/22 and 2022/23 The draft committee budget for 202/21 and budget requirements for 20121/22 and 2022/23 were discussed.
There being no further business the meeting closed at 8.30pm
Signature of Chairman upon approval of the minutes …………..……………………….. 5th November 2019
Tewkesbury Town Council
MINUTES of the Environment & Amenities Committee meeting held on 22nd October 2019 In the Mayor’s Parlour at the Town Hall, High Street, Tewkesbury
Present: Cllrs S Raywood (Chair), M Sztymiak, K Powell, P Aldridge
In attendance: J King (Assistant Town Clerk) 1 member of the public
E&A 19/040 To receive apologies for absence Apologies received from Cllr J Raywood (personal) & Cllr Davis (health)
E&A 19/041 To record declarations of interest None received.
E&A 19/042 To consider requests for dispensations None received.
E&A 19/043 To approve the Minutes of the meeting held on 3rd September 2019 It was RESOLVED to approve the minutes. Proposed by Cllr Sztymiak, seconded by Cllr S Raywood.
E&A 19/044 Matters arising from the minutes – for information only 18/083 Overgrown paths – Hedges have been cut back - complete. 18/174 Tree Survey – on agenda 19/006 Car Accident – on agenda 19/015 Gander Lane Toilets – ongoing. 19/015 Gloucester Road Toilets – on agenda 19/017 Replacement bench – ongoing. 19/034 Inspection of street furniture – Cllr S Raywood working with GIS to get the mapping on to the system, so that the routes can be easily identified – ongoing 19/034 Bus shelters on Jubilee Way – reported to Highways – complete 19/036 Community right to bid – Mitton application has been accepted. Applications for the car parks have been submitted – ongoing. 19/037 Budget 2020-2021 - Projected numbers for 2020-21 circulated – complete.
E&A 19/045 To receive correspondence relating to the Environment and Amenities Committee Letter received regarding Terracycle for cigarette butts, unfortunately the programme is currently full and not taking on any more locations. Action: Assistant Town Clerk to respond to letter and send a copy to Tewkesbury Borough Council.
Tewkesbury Town Council
E&A 19/046 Public Participation There was no public participation.
E&A 19/047 To approve the payments list It was RESOLVED to approve the payments list totalling £8,782.14. Proposed by Cllr Sztymiak, seconded by Cllr Powell.
E&A 19/048 To consider and agree the options for the installation of either a memory swing or tango swing at Warwick Place Wicksteed contacted the Town Council about the memory swing. They advised that they do not believe that an impact test for swing seats according to EN1176 would be suitable for this product as it is not a traditional swing seat being swung from traditional length chains. We believe that the short chains restrict the movement of the frame enough to make this test unsuitable. Effectively this means that it hasn’t been TUV inspected and Wicksteed have adopted their own risk assessment.
The Town Council asked if Wicksteed have a statement that accepts liability for any issues that may happen with the memory swing, so long as it is maintained and inspected regularly. The response was that Wicksteed have a liability in law such that in the event of an incident resulting in a claim that Wicksteed would be expected to justify its actions regarding the design of the product. Over 700 memory swings have been installed across the country.
It was RESOLVED that the statement of liability was satisfactory, and that the installation of the memory swing should go ahead as planned, with the liability statement minuted. Proposed by Cllr Aldridge, seconded by Cllr Sztymiak.
E&A 19/049 To discuss and agree the options for the tree survey Councillors discussed the quotes for the tree survey. It was requested that small metal tags be used on the trees rather than paint. It was RESOLVED to accept the quotation from Jim Unwin regarding the tree survey, up to a cost of £800. Proposed by Cllr Aldridge, seconded by Cllr Sztymiak.
E&A 19/050 To agree the next steps for bus shelter repairs opposite The Crescent following the road traffic accident It was RESOLVED to repair the bus shelter opposite The Crescent following the road traffic accident at a cost of £822. Work to be carried out by Externiture who completed the original repairs earlier in 2019. Proposed by Cllr Sztymiak, seconded by Cllr Ken Powell.
E&A 19/051 To receive the Play Gloucestershire report on the summer play sessions funded by Tewkesbury Town council. The report was received.
Tewkesbury Town Council
E&A 19/052 To note the use of emergency powers to repair the balance beam at Mitton Play Area at a cost of £79.00. The use of emergency powers was noted.
E&A 19/053 To receive Income and Expenditure / Budget reports to 30th September 2019 The Income and Expenditure / Budget Reports to 30th September 2019 were received. Action: Current month column be removed from the finance report for the next meeting.
E&A 19/054 To review the work programme Councillors reviewed the work programme. Action: Councillors requested that no fly posting takes place in the bus shelters as it encourages others to do so.
E&A 19/055 To receive updates on Play Areas and agree actions
Derek Graham Memorial Park Graffiti on the steel benches has been repaired.
Warwick Place Play Area Phase 2 & 3 work scheduled to start week commencing 4th November – weather permitting. Councillors discussed the grand opening. To take place in December, during the day. Invite the Barnwood Trust, Ministry for Housing & Local Government, Queen Margaret’s School, HOPP and the local press. Ask the Head at Queen Margaret’s School which date would suit them best. Action: Assistant Town Clerk to organise.
Mitton Play Area Minor repairs have now been completed Blue paw print has been repaired – see item E&A 19/052
E&A 19/056 To discuss and agree on a draft committee budget for Financial Year 20/21 and to consider the budget requirements for 2021/22 and 2022/23 Councillors discussed and agreed a draft budget for the next three years.
E&A 19/057 Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following items on this agenda It was RESOLVED that Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following items on this agenda. Proposed by Cllr Sztymiak, seconded by Cllr Aldridge.
Tewkesbury Town Council
E&A 19/058 To discuss the replacement of the toilet doors and the charging policy at Town Council owned toilet blocks Councillors discussed the replacement of the toilet doors at Gloucester Road and the charging policy for Town Council owned toilet blocks.
The meeting closed at 7.20pm
Signature of Chairman upon approval of the minutes …………..……………………….. 17th December 2019 MINUTES of the Buildings & Moorings Committee meeting held on 23rd October 2019 In the Mayor’s Parlour at the Town Hall, High Street, Tewkesbury
Present: Cllrs C Danter (Chair); A Rudge; S Raywood & K Brennan
In attendance: D Hill (Town Clerk)
The meeting commenced at 15:30
B&M.19.071 To receive apologies Apologies were received from Cllr Carter (business). Cllr Powell & Cllr Preedy were not present.
B&M.19.072 To receive declarations of interest None received.
B&M.19.073 To receive dispensations None received.
B&M.19.074 To approve the Minutes of the Buildings & Moorings Committee meeting held on 19th September 2019 It was RESOLVED to approve the minutes. Proposed by Cllr Danter, seconded by Cllr Rudge.
B&M.19.075 Matters arising from the Minutes – for information only in relation to matters not on the agenda B&M 18.173 Town Hall clock – ongoing – refer back to Cumbria Clock Company The clock will be stopped for Remembrance from 9am on 8/11/19 to 9am on 11/11/19 B&M 18.185 Condition Reports – ongoing. B&M 18.187 Back of Avon wall - ongoing. B&M 19.015 Garden Room – ongoing. B&M 19.016 Drone Images – ongoing. B&M 19.037 3 Saffron Road – complete B&M 19.039 Tudor Bar Window – complete – final cost £528.72
B&M.19.076 To receive correspondence relating to the Buildings & Moorings Committee Two pieces of correspondence were received, one regarding Moorings issues and one regarding a piano for the Watson Hall.
B&M.19.077 Public Participation There was no public participation.
B&M.19.078 To receive the committee finance report for September The committee finance report was received.
B&M.19.079 To review the valuation report on the Town council’s buildings and to resolve to recommend increases / decreases as required to buildings sums insured to the Finance Committee Councillors discussed agreed to the recommendations within the valuation report. It was RESOLVED to increase the building sums insured as per the recommendations of the valuation report. Proposed by Cllr Danter, seconded by Cllr Brennan.
B&M.19.080 To receive an update on the recently installed RBS bookings system The Town Clerk provided an updated on the recently installed bookings system. It was noted that the booking form will be updated to enable a better understanding of event set up times as well as the actual event times.
B&M.19.081 To discuss and agree committee work programmes including fire risk assessments, condition reports and inspection of the War Memorial The committee work programme was reviewed. Action: Town Clerk to circulate the moorings inspection reports. Action: Fire Risk Assessment for the Watson Hall – most recent assessment to be added to the next meeting. Action: GAB Services to visually check War Memorial once flowers are removed.
B&M.19.082 To receive an update on the planning application for tree works in the Town Hall garden An update was received on the quotation for the tree works in the Town Hall garden. It was agreed to obtain two more quotations.
B&M.19.083 To agree to register the Museum on the ‘at risk’ register with Historic England It was RESOLVED to register the Museum on the ‘at risk’ register with Historic England. Proposed by Cllr Brennan, seconded by Cllr Rudge.
B&M.19.084 To agree to appoint Nick Joyce Architects to project manage the repairs to the side elevation timber frame and window at the Museum at a cost of £1,000 plus out of pocket expenses Cllr Danter proposed an amendment to accept the quotation for the original plan to instruct and engage Croft Buildings & Conservation Limited. It was RESOLVED to instruct and engage Croft Buildings & Conservation Limited to repair the side elevation timber frame and window at the Museum. Proposed by Cllr Danter, seconded by Cllr Rudge.
B&M.19.085 To note the use of emergency powers in respect of the following i. Purchase of shelving (£400.00) in the cellar due to health & safety reasons and the replacement of the glass washer (£679.00) at the Tudor Bar, Watson Hall ii. Alterations to the desk in the reception area due to health & safety to ensure comfortable working environment iii. Replacement of the door from the garden of 2 Saffron Road onto the highway to ensure safe exit in the event of an emergency and evacuation through the fire exit on the stage at the Watson Hall The use of emergency powers in respect of the above was noted.
B&M.19.086 To review the net position of the Tudor Bar since the Town Council took over responsibility for the bar operation Deferred to the next meeting.
B&M.19.087 To agree to dispose of the non-operational piano at the Watson Hall It was RESOLVED to dispose of the non-operational piano at the Watson Hall. Proposed by Cllr Rudge, seconded by Cllr Brennan.
B&M.19.088 To receive an update from Cllr Rudge on support volunteers at the Watson Hall An update was received from Cllr Rudge.
B&M.19.089 To receive an update on the planning application to re-instate moorings at Prior’s court The Town Clerk provided an update.
B&M.19.090 To consider the request to erect a plaque on the wall at the Back of Avon detailing information about the Alleycat sculpture Action: Town Clerk to request details of the plaque for consideration.
B&M.19.091 Payments list for approval It was RESOLVED to approve payments totalling £133.90. Proposed by Cllr Rudge, seconded by Cllr Brennan.
B&M.19.092 To discuss and agree a draft committee budget for 2020/21 and to consider the budget requirements for 2021/22 and 2022/23 This item to be discussed at an extraordinary meeting to be held in November.
B&M.19.093 Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following item on this agenda It was RESOLVED that pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following item on this agenda. Proposed by Cllr S Raywood, seconded by Cllr Brennan
B&M.19.094 To review the grounds maintenance quotations for St Mary’s Lane mooring and the Town Hall garden and to appoint a grounds maintenance contractor for the period April 2020 – March 2023 Action: Town Clerk to request additional information from contractor.
There being no further business, the meeting closed at 5.45pm
Signature of Chairman upon approval of the minutes …………..……………………….. 11th December 2019
TEWKESBURY TOWN COUNCIL PLANNING COMMITTEE Wednesday 2nd October 2019
MINUTES
Present: Councillors Joanne Raywood, Simon Raywood and Gavin Preedy.
Also present: One member of the public was present.
The meeting commenced at 19:16.
P.19.142 Welcome and introductions
The chairman welcomed all present, noting that everyone was known to each other and issued the usual housekeeping notices.
P.19.143 To receive apologies for absence
None
P.19.144 To receive declarations of interest
JER – re. item 11, trustee of the Friends of Tewkesbury Abbey
P.19.145 To receive and consider requests for dispensations
None
P.19.146 Public participation (to provide members of the public/press with the opportunity to comment on items on the agenda or raise items for future consideration. In accordance with Standing Orders this will not exceed 12 minutes in total and 3 minutes per person)
None
P.19.147 To approve the minutes of the Planning Committee meeting held on 18th September 2019
Proposed by Cllr. G. Preedy Seconded by Cllr. S. Raywood It was resolved to approve the minutes.
TTC/PLANNING-MINUTES-02/10/19 1
P.19.148 To receive updates on matters arising from the minutes – for information only
Re. Item P.19.123 – this is ongoing (Borough Plan)
Re. P.19.132 – Cllr S Raywood attended one of the consultation events
Re. P.19.141 – This is ongoing (Consultation on mobile phone masts etc)
P.19.149 To note correspondence The Town Clerk has received a letter concerning the statutory consultation about the A417 missing link. Documentation is available to view here in the Town Hall until Thursday evening.
The Climate Change group has asked the planning Committee to consider whether the Council should adopt the Tree Charter https://www.nalc.gov.uk/our-work/treecharter.
P.19.150 Installation of velux window to the rear elevation. Planning Application 1 Mill Street Tewkesbury Gloucestershire GL20 5SB Ref. No: 19/00813/FUL
Letter reference Date requested Expiry date DC/E07000083/PX9B2RQD0IP03 Thu 12 Sep 2019 Thu 03 Oct 2019
Observations:
No objection.
P.19.151 Installation of velux window to the rear elevation. Planning Application 1 Mill Street Tewkesbury Gloucestershire GL20 5SB Ref. No: 19/00753/LBC
Letter reference Date requested Expiry date DC/E07000083/PX9B3WQD0IP00 Thu 12 Sep 2019 Thu 03 Oct 2019
Observations:
No objection.
TTC/PLANNING-MINUTES-02/10/19 2
P.19.152 Crown reduction of plum and elder tree to avoid damage to roof as per photographs Planning Application Abbey Office Church Street Tewkesbury Gloucestershire GL20 5RZ Ref. No: 19/00882/TCA
Letter reference Date requested Expiry date DC/E07000083/PXRWZ6QD08O01 Fri 13 Sep 2019 Fri 04 Oct 2019
Observations:
No objection.
P.19.153 Erection of a single storey rear and side extension. Planning Application Glendale 23 Oldfield Tewkesbury Gloucestershire GL20 5QT Ref. No: 19/00920/FUL
Letter reference Date requested Expiry date DC/E07000083/PY4SBNQDGC70E Tue 24 Sep 2019 Tue 15 Oct 2019 Observations:
No objection.
P.19.154 To note any additional information on the Planning Portal regarding applications to which this committee has already responded and agree further actions
None.
P.19.155 To receive a report from Cllr S Raywood concerning the Town and Parish Seminar that was held on 24th September 2019
Cllr. S. Raywood gave a report concerning the Town and Parish Seminar.
There being no further business, the meeting closed at 19:55.
Signature of Chairman Date
TTC/PLANNING-MINUTES-02/10/19 3
TEWKESBURY TOWN COUNCIL PLANNING COMMITTEE Wednesday 16th October 2019
Present: Councillors Joanne Raywood, Simon Raywood and Helen Davis
Also present: One member of the public was present.
MINUTES
P.19.156 Welcome and introductions
The meeting commenced at 19:00 The chairman welcomed all present, noting that everyone was known to each other and issued the usual housekeeping notices.
P.19.157 To receive apologies for absence
GP – personal reasons
P.19.158 To receive declarations of interest
None
P.19.159 To receive and consider requests for dispensations
None
P.19.160 Public participation (to provide members of the public/press with the opportunity to comment on items on the agenda or raise items for future consideration. In accordance with Standing Orders this will not exceed 12 minutes in total and 3 minutes per person)
None.
P.19.161 To approve the minutes of the Planning Committee meeting held on 2nd October 2019
Proposed by Cllr. H. Davis Seconded by Cllr. S. Raywood It was resolved to approve the minutes.
P.19.162 To receive updates on matters arising from the minutes – for information only
Re. P.19.123 – the Borough Pre-submission Plan is now open for consultation, until 18th November. There will be hard copies of the plan here in the Town Hall. Re. P.19.141 – ongoing. Re. P.19.149 – the tree charter will be considered at a future meeting.
TTC/PLANNING-MINUTES-16/10/19 1
P.19.163 To note correspondence
Update on 3, Saffron Road – Cllr. S. Raywood, Debbie and Cllr. J. Raywood have met with the owners, who have expressed a wish to comply with the terms of the easement over their land. We have been invited to meet with them on site, on a date to be agreed.
P.19.164 Erection of a two storey side and front extension, single storey rear extension and front terrace. Planning Application 51 Digby Drive Mitton Tewkesbury Gloucestershire GL20 8AL Ref. No: 19/00933/FUL
Letter reference Date requested Expiry date DC/E07000083/PYDYP0QDGDT01 Thu 26 Sep 2019 Thu 17 Oct 2019
Observations:
No objection
P.19.165 Remove overhanging branches of willow tree to boundary line of 132 High Street. Planning Application The Wheatsheaf 132 High Street Tewkesbury Gloucestershire GL20 5JR Ref. No: 19/00916/TCA
Letter reference Date requested Expiry date DC/E07000083/PYHYHLQD08O01 Fri 27 Sep 2019 Fri 18 Oct 2019
Observations:
No objection
P.19.166 Demolition of existing derelict outbuildings and demolition and re-building of existing boundary wall Planning Application 49 Barton Street Tewkesbury Gloucestershire GL20 5PU Ref. No: 19/00914/FUL
Letter reference Date requested Expiry date DC/E07000083/PY12W5QDGBC14 Thu 03 Oct 2019 Thu 24 Oct 2019
Observations:
No objection
TTC/PLANNING-MINUTES-16/10/19 2
P.19.167 Erection of detached single storey outbuilding for use as public house staff facilities only, and internal alterations to existing building to include the removal of existing partitions Planning Application Royal Hop Pole Hotel Church Street Tewkesbury Gloucestershire Ref. No: 19/00698/LBC
Letter reference Date requested Expiry date DC/E07000083/PYQUZJQD0IU00 Thu 03 Oct 2019 Thu 24 Oct 2019 Observations:
No objection
P.19.168 Erection of detached single storey outbuilding for use as public house staff facilities only, and internal alterations to existing building to include the removal of existing partitions Planning Application Royal Hop Pole Hotel Church Street Tewkesbury Gloucestershire Ref. No: 19/00697/FUL
Letter reference Date requested Expiry date DC/E07000083/PUOAIBQD0IU01 Thu 03 Oct 2019 Thu 24 Oct 2019 Observations:
No objection
P.19.169 Variation of condition (C) of planning application reference T.1465/B/1, to extend the hours of operation to: 07:30 to 18:00 Monday to Friday, 08:00 to 17:00 on Saturdays, 10.00 to 16.00 on Sundays and 08:30 to 16:30 on Bank and Public Holidays Planning Application A T S Ltd Oldbury Road Tewkesbury Gloucestershire GL20 5LU Ref. No: 19/00593/FUL
Letter reference Date requested Expiry date DC/E07000083/PZ1SEVQD0IU02 Tue 08 Oct 2019 Tue 29 Oct 2019 Observations:
No objection
TTC/PLANNING-MINUTES-16/10/19 3
P.19.170 Revised Notice - Removal of 1 x Cherry Tree Planning Application Abbey Cottage Stables 1 Gloucester Road Tewkesbury Gloucestershire GL20 5SS Ref. No: 19/00978/TCA
Letter reference Date requested Expiry date DC/E07000083/PZ27TNQD08O01 Tue 08 Oct 2019 Tue 29 Oct 2019 Observations:
No objection
P.19.171 To note any additional information on the Planning Portal regarding applications to which this committee has already responded and agree further actions
60, High Street – The Borough Officer has brought to JR’s attention this application, which has been on the Planning Portal for some time but was not in our in-tray, although it should have been. It will have expired before the next meeting. Looking at the application informally, the committee sees no reason to object to it. Action: JR will inform the Borough officer of this view and consult the Town Clerk in respect of further actions required.
P.19.172 To note the decisions made in September, in respect of planning applications to Tewkesbury Borough Council
Noted
P.19.173 To review the budget report of the Planning Committee from 1st July to 30th September 2019
Reviewed. It is noted that the new accounting software presents the information in a more positive light than the old one did.
P.19.174 To discuss and agree on a draft committee budget for financial year 2020/21 and to consider the budget requirements for 2021/22 and 2022/23
• In the light of the transfer of responsibility for Community Development Planning having passed to this committee from Environment and Amenities, there will have to be a cost centre for it from the next financial year onwards. It is proposed that £1,000 be made available in the new cost centre, for the year 2020-21. • It is proposed to earmark the £2,000 for communication and display equipment from the year 2019-20 and to request a further £1,000 for that purpose for the
TTC/PLANNING-MINUTES-16/10/19 4
year 2020-21, in order to ensure that sufficient funds are available with which to make the purchase of appropriate equipment during the course of that year. • It is proposed that any unspent money from the Outreach budget go into general reserves. • It is proposed that the Outreach budget for the year 2020-21 should be £500. • With regard to future years, the Planning Committee will review its list of possible projects on which CIL money could be spent, before the end of this calendar year. It foresees no reason to suppose that it will need to increase the overall size of its budget during the next five years, but will not wish to reduce it either, while it expands its public engagement activities.
P.19.175 To note that the Borough Plan is out for consultation until 18th November 2019 and that all representations must be made by that date www.tewkesbury.gov.uk/boroughplan
Noted
P.19.176 To discuss arrangements for the next Planning Open Forum Meeting, scheduled for 13th November and agree any actions
The topic of the next Open Forum Meeting, on 13th November, is likely to be the M5, junction 9, the A46 and the Ashchurch Masterplan, or Tewkesbury Garden Town, although confirmation from the Borough is still awaited. This is likely to attract larger numbers of visitors, including councillors from neighbouring parishes, so we will probably need to hold it in the Corn Exchange and borrow a PA system from somewhere. We will also need to supply refreshments on a larger scale than hitherto. It is proposed that this committee approve the hire of a PA system and the purchase of refreshments, for a total sum of up to £150.
Proposed by Cllr. H. Davis Seconded by Cllr. S. Raywood. It was resolved to approve the proposal.
There being no further business, the meeting closed at 19:48. Signature of Chairman Date
TTC/PLANNING-MINUTES-16/10/19 5
TEWKESBURY TOWN COUNCIL PLANNING COMMITTEE Wednesday 30th October 2019
Present: Councillors Joanne Raywood, Simon Raywood and Chris Danter.
Also present: No members of the Public were present.
MINUTES
P.19.177 Welcome and introductions
The meeting commenced at 19:00 The chairman welcomed all present, noting that everyone was known to each other and issued the usual housekeeping notices.
P.19.178 To receive apologies for absence
G. Preedy (Illness)
P.19.179 To receive declarations of interest
None
P.19.180 To receive and consider requests for dispensations
None
P.19.181 Public participation (to provide members of the public/press with the opportunity to comment on items on the agenda or raise items for future consideration. In accordance with Standing Orders this will not exceed 12 minutes in total and 3 minutes per person)
None
P.19.182 To approve the minutes of the Planning Committee meeting held on 16th October 2019
Proposed by Cllr. S. Raywood Seconded by Cllr. C. Danter It was resolved to approve the minutes.
P.19.183 To receive updates on matters arising from the minutes – for information only
Re. P.19.141 – The consultation response has been submitted. Re. P.19.163 – No meeting has been arranged as yet.
TTC/PLANNING-MINUTES-30/10/19 1
Re. P.19.176 – The chairman has heard from Jonathon Dibble that the Ashchurch Garden Town information won’t be ready until early next year. There has been no feedback regarding junction 9 and the A46. This event will be postponed until next January in its entirety unless JR hears from TBC early tomorrow, because time is running out in which to publicise the event.
P.19.184 To note correspondence
There have been some updates from Mr Alan Purkiss with regard to the Civic Society’s campaign about the leaving of wheelie bins on the streets. He has noted with appreciation this committee’s consideration of the issue when assessing planning applications. The chairman has invited Mr Purkiss to come and speak to us on 13th November.
P.19.185 To approve retrospectively the committee’s expressed opinion regarding a planning application for 60, High Street, Tewkesbury
See P.19.171. The Borough Officer has expressed in an email her appreciation of this committee’s prompt response in this matter. Proposed by Cllr. S. Raywood Seconded by Cllr. C. Danter. It was resolved to retrospectively approve the opinion.
P.19.186 To consider the opinion of Tewkesbury Town Council in relation to the possible disposal of a parcel of Tewkesbury Borough Council owned land located to the north of 21 Wynyards Close, Tewkesbury and agree any actions required.
Following a short discussion, the committee agreed it had no objections to the disposal of this parcel of land. The committee also took the view that it may be desirable for this public open space to be more usable and could be registered as an Asset of Community Value.
Action: the Town Clerk will reply to TBC, saying that the Town Council has no objection to the disposal of this land.
P.19.187 Erection of a side extension and increase the size of the existing rear dormer Planning Application 75 Canterbury Leys Newtown Tewkesbury Gloucestershire GL20 8BP Ref. No: 19/00846/FUL
Letter reference Date requested Expiry date DC/E07000083/PWU3KYQDG2N0I Thu 10 Oct 2019 Thu 31 Oct 2019
Observations:
No objection
TTC/PLANNING-MINUTES-30/10/19 2
P.19.188 Thuja plicata tree: Work required, felling. Reasons. Excessive shading and low amenity value. Removing this dominate unattractive tree which does not significantly add to the amenity value, would open up the area, allowing more interesting plants to grow with more available light and water. Planning Application 6 Rope Walk Tewkesbury Gloucestershire GL20 5DS Ref. No: 19/00969/TCA
Letter reference Date requested Expiry date DC/E07000083/PZ5S7UQD08O01 Thu 10 Oct 2019 Thu 31 Oct 2019
Observations:
The Town Council has no objection to the proposal and looks forward to seeing the more interesting plants that it is planned to grow in that space.
P.19.189 External alterations, extension of perimeter fencing and installation of emergency generator. Planning Application Unit 1 Plot 5500 Shannon Way Tewkesbury Business Park Tewkesbury Gloucestershire GL20 8SF Ref. No: 19/00859/FUL
Letter reference Date requested Expiry date DC/E07000083/PWZVZ5QDG4914 Mon 14 Oct 2019 Mon 04 Nov 2019
Observations:
No objection.
P.19.190 To consider whether or not the Town Council should adopt the Tree Charter https://www.nalc.gov.uk/our-work/treecharter
Following a discussion, the committee was supportive of the principles of the Tree Charter and agreed to refer it to a meeting of the Full Council.
P.19.191 To note that the South Worcestershire Development Plan Preferred Options Consultation is scheduled to start on the 4th November 2019.
The imminent consultation was noted and it was requested that the Town Clerk should distribute the consultation documents when they are released.
TTC/PLANNING-MINUTES-30/10/19 3
P.19.192 To discuss the Borough Plan Pre-submission Document and agree further actions www.tewkesbury.gov.uk/boroughplan
Following discussion, the Committee agreed to refer the Tewkesbury Town housing allocation elements of the Pre-Submission Borough Plan to Full Council on 11th November 2019.
There being no further business, the meeting was closed at 20:19.
Chairman’s signature Date
TTC/PLANNING-MINUTES-30/10/19 4
Tewkesbury Town Council
MINUTES OF THE STAFFING COMMITTEE MEETING HELD ON MONDAY 21ST OCTOBER 2019 IN THE MAYOR’S PARLOUR, TEWKESBURY TOWN HALL AT 9.30 AM
Present: Cllrs K Brennan (Chair), P Aldridge, and S Raywood D Hill (Town Clerk)
1) To receive apologies Cllr Davis (business). Cllr Powell was absent.
2) To receive declarations of interests None received.
3) To receive dispensations None.
4) To approve the minutes of the Staffing Committee meeting held on 27th September 2019 It was RESOLVED to approve the minutes of the Staffing Committee meeting held on 27th September. Proposed by Cllr S Raywood, seconded by Cllr Brennan.
5) To discuss matters rising from the last meeting – for information only • Programme of work – Cllr Brennan to circulate • Civic Service – Tewkesbury Abbey booked for 13th September 2020 at 3pm. Action: Town Clerk to confirm costs with the Abbey.
6) To agree members/offices to review the Training Policy Cllr Brennan to review with the Town Clerk.
7) Pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and press leave during the consideration of the following items Proposed by Cllr Aldridge, seconded by Cllr S Raywood.
8) To discuss and agree a draft committee budget for 2020/21 and to consider the budget requirements for 2021/22 and 2022/23 The draft committee budget was discussed and agreed.
9) Staffing Matters 1. Administration Assistant: It was RESOLVED to recommend to the Finance Committee to recruit an Administration Assistant for 20 hours per week, on a fixed term contract until 31st March 2021 at SCP5-7. Proposed by Cllr Aldridge, seconded by Cllr Brennan. 2. Public Toilet Cleaner: It was RESOLVED to authorise the Town Clerk to appoint an Occupation Health Advisor. Proposed by Cllr Brennan, seconded by Cllr Aldridge.
Page 1 of 2
Tewkesbury Town Council
10) To review the Facilities Management contract It was RESOLVED to recommend to the Finance Committee to extend the current Facilities Management contract with GAB Services to 60 hours per week for 52 weeks per year, commencing from 1st December 2019 until 31st March 2021. Proposed by Cllr S Raywood, seconded by Cllr Aldridge.
There being no further business the meeting closed at 6.00 pm.
Signature of Chairman upon approval of Minutes ...... 2nd December 2019
Page 2 of 2
Gloucestershire Highways Update SUBJECT Briefing DATE November 2019 PURPOSE OF To update members and stakeholders on current performance of the Highways REPORT service
AUTHOR Cllr Vernon Smith – Cabinet Member Highways and Flooding
Colleagues,
The new way of delivering our highways is starting to take shape: Ringway are delivering our Highways Maintenance work, Tarmac our resurfacing schemes, Atkins are providing design and site supervision support, Skanska and Telnet proving Street lighting and traffic signals respectively. GCC have bought back in house stakeholder management at the depots across the County, also the customer contact centre. Also some of the design works for resurfacing, as well as Public Rights of Way are all now GCC led and delivered.
Current Highways Successes and News • A419 Stonehouse, works have commenced on site to improve the capacities of the junctions on the approach to the M5 J13 interchange. • A38 Cross Keys roundabout improvement works completed on time and budget, this will improve junction capacity on approach to M5 J12 interchange. • A4173/A46 Pitchcombe Junction between Stroud and Painswick, works started on site. • Lydney Cycleways, works again have started on site, about one third complete. • A38 Canal bridges, contract awarded, works to commence this winter. • Skanska completed 99.5% of the LED lamp replacements, over 60,000!
Term Maintenance Contract Successes and News • 1825 responses to emergencies • 488,000m2 of carriageway surface dressing completed • 44,000m2 of micro asphalt completed. • Employment of 5 new apprentices, 15 new local people (incl. operatives / staff) • £2.8m invested in new fleet to maintain the Gloucestershire network, inc two electric on trial • 500hrs of community maintenance works completed • 81 drainage improvement schemes completed.
Tarmac Surfacing Successes and News • Highway resurfacing will continue at the same pace as the previous year, over 150 schemes across the county, top six delivered this year include: • A4019 Tewkebury Road Uckington - £725,000 • A435 Evesham Road Gotherington to Pamington Rd Jct - £690,000 • B4215 Dymock to Preston Cross - £520,000 • 3/18 Speech House Road to Jct of Fancy Road - £475,000 • A46 Bath Road (Harleywood to Tiltups End) - £400,000 • 3/199 Calfway, Bisley - £395,000
Current Flood Team Success and News • Flood prevention works continue to be delivered across the County. • Tewkesbury dredging works successfully completed October Statistics
04/12/2019 Tewkesbury Town Council Page 1 14:37 Summary Income & Expenditure by Budget Heading 31/10/19
Month No: 7 Finance Report for Full Council - October 2019
Actual Actual Year Current Variance Committed Funds Current Mth To Date Annual Bud Annual Total Expenditure Available
Finance
120 Finance Income 34 301,593 301,540 (53) Expenditure 2,707 37,800 64,391 26,591 250 26,341 Movement to/(from) Gen Reserve (2,673) 263,793
130 Mayor's Charity Income 0 130 1 (129) Expenditure 0 4,280 1 (4,279) (4,279)
Movement to/(from) Gen Reserve 0 (4,150)
Finance Income 34 301,723 301,541 (182) Expenditure 2,707 42,080 64,392 22,312 250 22,062
Movement to/(from) Gen Reserve (2,673) 259,643
Building & Moorings
200 Moorings Income 301 3,409 5,500 2,091 Expenditure 148 2,767 9,600 6,833 6,833
Movement to/(from) Gen Reserve 152 642
210 Museum Expenditure 0 152 13,749 13,597 12,849 749 220 Town Hall Income 3,899 10,764 14,050 3,286 Expenditure 1,150 15,780 32,091 16,311 345 15,966
Movement to/(from) Gen Reserve 2,750 (5,016)
230 War Memorial Income 0 50 51 1 Expenditure 0 0 1,416 1,416 1,416
Movement to/(from) Gen Reserve 0 50
Building & Moorings Income 4,200 14,223 19,601 5,378 Expenditure 1,298 18,699 56,856 38,157 13,194 24,963
Net Income over Expenditure 2,902 (4,476)
plus Transfer from EMR 0 0
Movement to/(from) Gen Reserve 2,902 (4,476)
Environment & Amenities
300 Play Parks Income 0 38,000 15,001 (22,999) Expenditure 9 32,993 45,000 12,007 313 11,695
Net Income over Expenditure (9) 5,007 (29,999) (35,006)
plus Transfer from EMR 0 27,239
Movement to/(from) Gen Reserve (9) 32,246
Continued over page 04/12/2019 Tewkesbury Town Council Page 2 14:37 Summary Income & Expenditure by Budget Heading 31/10/19
Month No: 7 Finance Report for Full Council - October 2019
Actual Actual Year Current Variance Committed Funds Current Mth To Date Annual Bud Annual Total Expenditure Available
310 Spring Gardens Income 290 1,954 3,000 1,046 Expenditure 633 4,946 10,650 5,704 5,704
Movement to/(from) Gen Reserve (343) (2,992)
320 Gloucester Road Income 124 1,093 1,500 407 Expenditure 401 2,293 5,000 2,707 2,707 Movement to/(from) Gen Reserve (278) (1,200)
330 Cleaning & Consumables Expenditure 141 1,840 5,200 3,360 3,360 340 Outside Spaces Expenditure 237 6,968 18,742 11,774 1,283 10,491 700 Memorial Benches Expenditure 0 70 0 (70) (70)
Environment & Amenities Income 414 41,047 19,501 (21,546) Expenditure 1,421 49,110 84,592 35,482 1,596 33,886
Net Income over Expenditure (1,007) (8,063)
plus Transfer from EMR 0 27,239
Movement to/(from) Gen Reserve (1,007) 19,175
Planning
400 Planning Income 0 0 140 140 Expenditure 0 0 3,000 3,000 3,000
Movement to/(from) Gen Reserve 0 0
Planning Income 0 0 140 140 Expenditure 0 0 3,000 3,000 0 3,000
Movement to/(from) Gen Reserve 0 0
Severn Ham
500 Severn Ham Income 383 7,567 37,633 30,066 Expenditure 2,959 (5,566) 35,201 40,767 40,767
Movement to/(from) Gen Reserve (2,576) 13,133
Severn Ham Income 383 7,567 37,633 30,066 Expenditure 2,959 (5,566) 35,201 40,767 0 40,767
Movement to/(from) Gen Reserve (2,576) 13,133
Watson Hall
600 Watson Hall Income 9,924 55,905 35,152 (20,753) Expenditure 3,690 37,935 28,168 (9,767) 2,937 (12,704)
Movement to/(from) Gen Reserve 6,235 17,970
Continued over page 04/12/2019 Tewkesbury Town Council Page 3 14:37 Summary Income & Expenditure by Budget Heading 31/10/19
Month No: 7 Finance Report for Full Council - October 2019
Actual Actual Year Current Variance Committed Funds Current Mth To Date Annual Bud Annual Total Expenditure Available
Watson Hall Income 9,924 55,905 35,152 (20,753) Expenditure 3,690 37,935 28,168 (9,767) 2,937 (12,704)
Movement to/(from) Gen Reserve 6,235 17,970
Staffing
110 Staffing Expenditure 14,434 91,245 155,836 64,591 64,591
Staffing Income 0 0 0 0 Expenditure 14,434 91,245 155,836 64,591 0 64,591
Movement to/(from) Gen Reserve (14,434) (91,245)
Grand Totals:- Income 14,954 420,465 413,568 (6,897)
Expenditure 26,509 233,503 428,045 194,542 17,977 176,565
Net Income over Expenditure (11,554) 186,962 (14,477) (201,439)
plus Transfer from EMR 0 27,239
Movement to/(from) Gen Reserve (11,554) 214,201 Date: 04/12/2019 Tewkesbury Town Council Page 1
Time: 14:31 Lloyds - Business Account
List of Payments made between 01/10/2019 and 31/10/2019
Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail
01/10/2019 Waterplus 2938351 359.15 Water rates for SG
01/10/2019 Ames Group Ltd Std Ord 28.00 Pest Control
01/10/2019 CF Corporate Finance Std Ord 635.60 Lease Rental
05/10/2019 TBC - Back Of Avon 5105564X 69.00 Rates for Back Of Avon
05/10/2019 TBC - Gloucester Rd 51075439 228.00 Gloucester Road Rates
05/10/2019 TBC - Spring Gardens 51075448 300.00 Spring Gardens Rates
05/10/2019 TBC - St Marys Lane 51055668 56.00 Rates for St Marys Lane
07/10/2019 Screwfix Direct Ltd CASH 24.99 Lock for SH gates
07/10/2019 Screwfix Direct Ltd CASH -24.99 Credit for incorrect info
09/10/2019 Royal British Legion 2391 71.00 Payment for wreaths
09/10/2019 Poundland CASH 1.00 Milk
09/10/2019 GAB Services 300919 2,764.50 FM Contract
09/10/2019 Cellar Supplies Cheltenham Ltd 326347 2,866.28 Tudor Bar Supplies
10/10/2019 PKF Littlejohn LLP SB20193963 960.00 Audit services
10/10/2019 Proactive Business Supplies Lt 519028 563.79 Goods/supplies
10/10/2019 Greenfields Garden Services Lt 46485 94.80 Repairs @ Mitton playpark
10/10/2019 Two Farmers Limited 3994 86.04 Crisps for Tudor Bar
10/10/2019 Hy-Clean Supplies Limited 101019 633.11 Stacking mugs
10/10/2019 NetwiseUK 1598 300.00 Web Support 24.10.19-23.10.20
10/10/2019 Upton Glass & Glazing Limited 13343/54 528.72 Fixture of glass
10/10/2019 A & C Cromwell 250919 100.00 Annual rent
10/10/2019 Allcoopers Ltd SO10295172 432.00 Serv contrac 01.11.19-31.10.20
10/10/2019 Tewkesbury Direct 9295 117.30 Advert for WH event
14/10/2019 Waterplus 2979376 11.14 Water for Trough, BOA
14/10/2019 Waterplus 2976674 140.88 Water for GR
14/10/2019 Waterplus 02979263 159.32 Water for TH
15/10/2019 Petty Cash PC top up 100.00 Petty Cash Top Up
16/10/2019 Stamps Direct Limited CASH 23.24 Stamps Direct Limited
16/10/2019 Gloucester County Council GCC 2,230.91 Pensions payments
16/10/2019 HMRC HMRC 1,240.48 PAYE
16/10/2019 Trevor Steger 112 30.00 Board for bar till
16/10/2019 Trade UK (T/A Screwfix) 1015480276 47.90 Hardware supplies
16/10/2019 Paul Burdick 1010 89.99 VAT assistance
16/10/2019 Countrywide Grounds Maintenanc 83030 284.10 Grass cutting
16/10/2019 Hy-Clean Supplies Limited 15899-1589 169.20 Consumables
16/10/2019 PAYROLLS UK LTD 3932 44.40 Payroll processing
16/10/2019 Haywards Tewkesbury Ltd HAYSEPT19 104.59 Green Spray Paint
16/10/2019 D.T. & J.M. Pearman & Son 0703 1,300.00 Cattle Grazing Allowance
16/10/2019 NETPRINTER SEPT19 46.20 Poster Printing-SH Exhibition
16/10/2019 Astralsound 00002262 270.00 Hire of PA system-rememberance
16/10/2019 Cellar Supplies Cheltenham Ltd 326649 143.88 Tudor Bar Supplies
18/10/2019 TTC Staff Wages SALARIES 6,738.47 Salaries
18/10/2019 TTC Staff Wages BACS 6,738.47 TTC Staff Wages
18/10/2019 TTC Staff Wages BACS -6,738.47 TTC Staff Wages
20/10/2019 TBC - Town Hall 50009540 412.00 Town Hall Rates
20/10/2019 Charlton Networks 33915 90.00 IT services
21/10/2019 Waterplus 2891226 -14.75 WH Water
Continued on Page 2 Date: 04/12/2019 Tewkesbury Town Council Page 2
Time: 14:31 Lloyds - Business Account
List of Payments made between 01/10/2019 and 31/10/2019
Date Paid Payee Name Reference Amount Paid Authorized Ref Transaction Detail
21/10/2019 Contract Natural Gas Ltd SEPT19 26.21 TH Gas Sept 19
21/10/2019 Contract Natural Gas Ltd 101019 64.67 WH Gas Sept 19
21/10/2019 Campaign to protect rural engl CPRE 36.00 CPRE annual membership
22/10/2019 Vernon Fey VFEY RFUND 72.00 Vernon Fey Refund
23/10/2019 NEST NEST 69.86 Pensions Payment
23/10/2019 Squeaky Clean Energy Ltd 118267/574 154.70 TH electric 01.09-08.10.19
24/10/2019 Gloucester County Council GCC 2,255.78 Staff Pensions
24/10/2019 HMRC HMRC 1,736.76 PAYE & NI
28/10/2019 Lloyds CHARGES 5.00 Bank Charges 10.08-09.10.19
29/10/2019 Gloucester Event Hire 149500 81.60 Table hire
29/10/2019 SLCC Enterprises Ltd ORD506880 52.30 Publication
29/10/2019 Caroline Corsie JAS2019 1,250.00 Conservation Advice
29/10/2019 Music 2 Your Ears 141 380.00 Silent disco @ WH 19.10.19
29/10/2019 KB Heating 736 270.20 Repairs to SG toilets
29/10/2019 Locksmiths Gloucester 269 120.00 Lock at WH
29/10/2019 PAYROLLS UK LTD 3944 44.40 Payroll processing
29/10/2019 Robert Jackson 21.10.19 550.00 Hay Sowing Project
29/10/2019 SPA Security 307 324.00 Event Security
29/10/2019 Total Floor Care (Bridgwater) 52472 69.00 Floor care
29/10/2019 Thompson Bancks Solicitors THOSEP19 1,710.00 Legal advice
30/10/2019 Inty Cascade Std Ord 52.50 Office 365/Cloud
30/10/2019 Cellar Supplies Cheltenham Ltd 327367 585.74 Bar Supplies
31/10/2019 Digital Telecom Ltd 19542 49.80 Telephone
31/10/2019 Waterplus OCT19 6.73 Water to WH
31/10/2019 Digital Telecom Ltd 19537 76.20 Telephone/IT
Total Payments 34,899.69