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Request for Quote/Proposal (RFQ/RFP)- Re-Advertisement Request for Quote/Proposal (RFQ/RFP)- Re-advertisement Commodity/Service Required: Motor Vehicle for Tanzania Type of Procurement: One off Purchase Agreement Type of Contract: Firm’s Fixed Price Term of Contract: Within Delivery Period Contract Funding: United States Agency for International Development (USAID) This Procurement supports: RTI-International PROTECT Project Submit Proposal to: Email:[email protected] Date of Issue of RFP: 10th August 2020 Date Questions from Supplier Due: 13th August 2020 Responses to Question Due: 14th August 2020 Date Proposal Due: 21st August 2020 by 5.00pm Approximate Date Purchase Order Issued 27th August 2020 to Successful Bidder(s): Method of Submittal: EMAIL: [email protected] All respond MUST be via e-mail with attached document in pdf format. The Bidder/Seller agrees to hold the prices in its offer firm for 90 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP/RFQ. Solicitation Number: TZ/PROT/0713-2024 Attachments to RFP: 1. Attachment “A” – Commodity Specifications 2. Attachment “B” – Instructions to Bidders/Sellers 3. All PO Terms and Conditions are listed on our website forth at: http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items: http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf (hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties. All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement. RFQ Template v4, Jan 2015 RFQ/RFP Attachment A Commodity Specifications or Statement of Work Statement of Work Description of Need: RTI PROTECT project office in Tanzania is seeking 4 SUV type vehicles to support project implementing partners who are implementing activities in various regions in Tanzania particularly Dar es Saalam, Ruvuma, Morogoro Iringa, Mwanza, Kilimanjaro and Arusha. The vehicles will be used to transport staff and materials to the field sites. Two SUV and one Double cabin type vehicles will be assigned to support field activities in Morogoro, Iringa, Arusha, Mwanza, Ruvuma, Kilimanjaro and other regions in Tanzania where these implementing partners work. In these regions, roads are generally not paved and often in very poor driving conditions. Additionally, these regions have heavy rains which can contribute to difficult driving terrain oftentimes with mud and ruddy conditions. One Compact Crossover SUV type will be based in Dar es Salaam to transport staff to meetings within the city. The driving conditions within the city have much better driving conditions. There will be times however when this vehicle will need to travel to other regions where road conditions are not as favorable. Requirements: When quoting, please include an itemized breakdown of each unit with detailed vehicle price. This should include any applicable shipping and transportation charges, if applicable, as well as incoterms. Additionally, the following requirements must be clearly noted within your quotation or your response could be considered non-responsive. Using the excel template provided, include a summary of your proposal based on the requirements below. 1. Quote Validity Period: Please quote and hold price firm for 90 days 2. Vehicle Manufacturer and Model Number: This information must be included in your quote along with detailed specifications according to what is listed under general vehicle specification section below. 3. Country of Vehicle Manufacture: List the specific country in which the vehicle is manufactured. 4. Year of Manufacture: Indicate the year when the vehicle was manufactured. 5. Source: Location where the vehicle is shipped from to Tanzania. 6. Nationality of Supplier: Indicate the place of legal organization of your firm. 7. Product Availability and delivery: Indicate if the vehicles are in stock, if in stock, indicate the lead time and shipping method after a Purchase Order has been issued. If not in stock indicate the lead time and shipping method once the Purchase Order has been issued. Preference will be given to vehicles that are already in-country and delivery can be done within 15 days from the issuance of the Purchase Order. Attachment A RFQ Template v4, Jan 2015 RFQ/RFP 8. Warranty Information: Please indicate the type and length of warranty period. 9. Payment Terms: RTI-International has standard payment terms of net 30 days from receipt of goods in acceptable working condition. If these payment terms are not acceptable then provide an alternative option for our consideration. 10. Banking Information: Please provide wiring details and currency payments type in your quote. 11. Service Centers and spare parts stockists: Please provide details of the name and location of service centers and spare parts stockists in Tanzania Minimum Vehicle Specifications: SUV -Station Wagon • Two (02) Quantity of SUV type right hand drive vehicle with • 6-cylinder engine, with forward looking seats for 10 persons and 3 doors. • Air Conditioning both front and back • Remote control locking system • Spare tyre of same size as tyres on the vehicle • Leather seats • Fuel: Diesel with a minimum tank capacity of 80L to 150L • Off-road capabilities with 4- wheel drive • Heavy duty toolbox • High lift jack and carrier • FM Radio with Bluetooth and USB • Front and side air bags • Tropicalized for African terrain (may include heavy duty cooling system, heavy duty suspension, 12v electrical systems, underbody protection, double fuel filters, high level air intakes, high altitude compensators, minimum ground clearances of not less than 200mm • Transmission Type: Manual or semi-Automatic • Minimum Engine Capacity of 2500cc • Fuel consumption rating minimum (10 km/liter) • Floor mats included • Owner’s manual in English • First Aid Kit Compact Crossover SUV • One (01) Quantity of SUV type right hand drive vehicle with • 6-cylinder engine, with forward looking seats for 5 persons and 5 doors. • Air Conditioning both front and back • Remote control locking system • Reverse Camera with obstacle sensors, front and rear • Spare tyre of same size as tyres on the vehicle • Leather seats • Fuel: Gasoline with a minimum tank capacity of 80L to 150L • Off-road capabilities with 4-wheel drive • Heavy duty toolbox • High Lift Jack and Carrier • FM Radio with Bluetooth and USB • Front and side air bags Attachment A RFQ Template v4, Jan 2015 RFQ/RFP • Transmission Type: Manual or semi-Automatic, • Minimum Engine Capacity of 2500cc • Fuel consumption rating minimum(10 km/liter) • Floor mats included • Owner’s manual in English • First Aid Kit Double Cabin Pick up • One (01) Quantity of Double cabin type right hand drive vehicle with • 6-cylinder engine, with forward looking seats for 5 persons and 4 doors. • Air Conditioning both front and back • Remote control locking system • Spare tyre of same size as tyres on the vehicle • Leather seats • Fuel: Diesel with a minimum tank capacity of 80L to 150L • Off-road capabilities with 4-wheel drive • Heavy duty toolbox • High lift jack and carrier • FM Radio with Bluetooth and USB • Front and side air bags • Lockable Cargo Cover: canvas or hard polyester type • Tropicalized for African terrain (may include heavy duty cooling system, heavy duty suspension, 12v electrical systems, underbody protection, double fuel filters, high level air intakes, high altitude compensators, good ground clearances of not less than 200mm. • Transmission Type: Manual or semi-Automatic, • Minimum Engine Capacity of 2500cc • Fuel consumption rating minimum(10 km/liter) • Floor mats included • Owner’s manual in English • First Aid Kit Additional Service and Spare Part Requirements: 1. Provide a listing of all local and / or authorized service centers in Tanzania. 2. Provide a listing of all local dealers who stock spare parts in Tanzania particularly in Dar es Saalam, Mwanza and Arusha to include names and specific locations: 3. Provide a listing of clients that have procured similar vehicles types locally in Tanzania. Attachment A RFQ Template v4, Jan 2015 RFQ/RFP Pricing 1) Prices should be quoted in USD 2) Place of delivery-Dar es Saalam Description of Total Price Lead Time Item Quantity to be Preferred Unit of Unit (USD$) Availability # Purchased Commodity or Measure Fixed (Number of Services Price Days) Specifications (Each) 1 02 SUV Vehicle as Unit specified above on DDU basis 2 01 VAT Unit 3 01 Import Duty Unit 4 01 Vehicle Registration Unit Total Value including all taxes, import duty, registration etc Description of Total Price Lead Time Item Quantity to be Preferred Unit of Unit (USD$) Availability # Purchased Commodity or Measure Fixed (Number of Services Price Days) Specifications (Each) 1 01 Compact Crossover Unit SUV Vehicle as specified on DDU basis 2 01 VAT Unit 3 01 Import Duty Unit 4 01 Vehicle Registration Unit Total Value including all taxes, import duty, registration etc Description of Total Price Lead Time Item Quantity to Preferred Unit of Unit (USD$) Availability # be Commodity or Measure Fixed (Number of Purchased Services Price Days) Specifications (Each) 1 01 Double cabin – Pick Unit up as specified above on DDU basis 2 01 VAT Unit 3 01 Import Duty Unit 4 01 Vehicle Registration Unit Total Value including all taxes, import duty, registration etc Grand Total for all 4 Motor Vehicles Your total price should include Incoterms as follows; Attachment A RFQ Template v4, Jan 2015 RFQ/RFP DDP (Delivered Duty Paid) Dar es Saalam, Tanzania. By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above listed specifications. Signature: Title: Date: Attachment A RFQ Template v4, Jan 2015 RFQ/RFP Attachment “B” Instructions to Bidders/Sellers 1. Procurement Narrative Description: The Buyer (RTI) intends to purchase commodities and/or services identified in Attachment A.
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