International Exhibition Center (IEC)

Russia, 143400 Moscow region, town of Международный выставочный центр Krasnogorsk, P/O “Krasnogorsk-4”, P/O Box 92 Trade Fair Grounds, Building 2 65-66 km Moscow Ring Road, Myakinino Crocus Expo metro station International Exhibition Center (IEC)

Official Exhibitor Exhibition Company “GreenExpo” Guide Tel./fax: +7(495)221-12-51; E-mail: [email protected] International Exhibition of www.flowers-expo.ru Flowers, Plants, Machinery and Technologies for Floriculture and Landscape Design “FlowersExpo’2 012” 10-13 September, 2012 Dear Exhibitors, Pavilion No. 1, Hall 2 & 3

Organizer: Exhibition Company Organizers of the exhibition are happy that you “GreenExpo” have taken the opportunity to present your products and services at the International IEC “Crocus Expo” exhibition of flowers, plants, machinery and technologies in floriculture and landscape design “FlowersExpo’2012”. We are always ready to offer you our assistance in achieving your goals. In order you could plan your work in the best ______way and get the maximum benefit from your ______participation in the exhibition we are offering you this Official Exhibitor Guide. International Exhibition Center “Crocus Expo”(IEC): Please read it carefully and follow the instructions. It will save you from unnecessary hassle. Do remember to submit information

1 specified in the Guide before deadlines. It will enable us to fulfill your orders properly. ATTENTION! In case different employees or departments of your company are responsible for delivery of exhibition materials and exhibits, and stand building or its design, please, notify them about receipt of this Guide or send it to the authorized persons. If you have any questions regarding information contained in the Guide contact us immediately:

Exhibition Company “GreenExpo”

Nadezhda K. Grigorieva [email protected]

Tatiana F. Doronina [email protected]

Margarita Archakova rita

Elena Zaitseva [email protected]

Elena Zarubina [email protected]

SEE YOU AT THE EXHIBITION!

2 standard booths and equipment or to the property of other exhibitors. The Exhibitors are not allowed to use paints, vanishes, adhesives and other 1EXHIBITION RULES AND coatings for floors, walls and columns of the REQUIREMENTS Exhibition Center or standard booths.  Staff . Only employees and official representatives of the participant are allowed to work at the exhibition. Employees and official representatives  Insurance. “GreenExpo” Exhibition Company of the exhibition participant are required to wear shall insure in OSAO “Ingosstrakh” its liability identification badges issued by “Exhibition and civil liability of the Exhibitor against damage Company “GreenExpo” Ltd. Badges are caused to the life and health and/or property of the personalized and cannot be transferred to other third persons including “GreenExpo”, exhibitors persons. and visitors of the exhibition. Exhibition participants shall themselves take care of other  Work at the exhibition. Compliance with labor types of insurance including insurance against safety rules and fire safety is an essential condition losses incurred due to loss or damage of exhibits for participation at the exhibition. (We highly or other property. encourage you to read Labor and Fire Safety Rules at Pages 4,5 of the present Official Guide). All responsibility for compliance with the said  Care and shifting of exhibits. Exhibits are requirements rests entirely and solely with the mounted by the Exhibitors; their delivery is Exhibitor’s representative. In the course of carried out by vehicles by special entry passes, promotional activities at exhibition stands with the obtained on written request. In case the use of audio and video appliances during mounting of the display is not finished before exhibition hours the level of noise shall not exceed 10.00, 10 September, 2012, “GreenExpo” has 75 dB. the right to remove exhibits and equipment to storage at the expense of the Exhibitor. Care of  Promotional materials. Distribution of exhibits and cleaning of the occupied area promotional materials or any other types of during the exhibition period rests with the advertising activities shall be carried out by Exhibitor. “GreenExpo” undertakes to maintain Exhibitors exclusively within their stands. The cleanliness solely in all exhibition aisles. All Exhibitor is required to organize the work of his exhibits must remain completely intact until the stand in such a way so it neither hinders the official closure of the exhibition. Shifting or passage of visitors in the exhibition aisles nor dismantling of the exhibits before the official jeopardizes or violates the rights of other closure of the exhibition may result in denial to exhibitors or visitors. give permit to remove Exhibitor’s materials from the territory of the Exhibition Center.  Placing of Advertisements of third-party “GreenExpo” reserves the right to refuse the exhibition events and/or organizations and Exhibitor to display products which may be companies not participating in the exhibition dangerous to people, are not relevant to the within the exhibition area is prohibited. exhibition theme or does not belong to the Exhibitor.

 Difficulty of movement in aisles or stands . Any demonstration or activity causing difficulty of  Failure to meet obligation in the use of movement of visitors in aisles or hindering their exhibition space. In case when unequipped direct access to the nearby exhibition facilities will exhibition space or a standard booth remains be suspended for a period specified by the unoccupied by the Exhibitor before the deadline exhibition Management. For this purpose and in set for exhibition mounting, “GreenExpo” is order to ensure safety and convenience for visitors entitled to use unclaimed space at its own watching demonstrations or promotional activities, discretion. the Exhibitor has to provide enough space within area occupied by the latter as per the Contract.

 Property damage. The Exhibitor shall bear  Additional hours for mounting and responsibility for any damage caused to the floor, dismantling. The Exhibition Center working walls and columns of the Exhibition Center, hours during mounting and dismantling periods 3 may be extended by the Exhibition Management at On issues related to cargo shipment and the request and expense of Exhibitors. If you need customs clearance, please, contact the above additional time for mounting or dismantling, companies. please contact the Management. Payment will depend on the number of extended hours and the  Stand construction. “BuildExpo” Ltd. is General occupied area. Stand Builder at exhibitions held in “Crocus Expo”.  Buffets during non-business hours. It is prohibited to organize buffets in the Exhibition  The Exhibitor shall surrender any occupied Center after the exhibition working hours. Such unequipped space and bring it back to its original activities jeopardize overall security at the condition at his own expense before the deadline exhibition and will not be tolerated. All Exhibitors specified in the Contract. Acceptance of indoor are required to vacate the exhibition Hall within 30 exhibition space used for participation in the minutes after official closure of the exhibition. exhibition is documented with acceptance certificates singed by authorized representatives of  Security. 24-hours protection of public order at the Parties. The Exhibitor shall reimburse the exhibition is provided by “Private Security “GreenExpo” losses in case of damage of the used Company “Crocus Profi” Ltd. (not ensuring the exhibition and storage premises, stands, electrical security of the exhibits). During exhibition period networks, plumbing, sewerage and other property. at night hours security is ensured from 6 p.m. to 8 a.m. “Private Security Company “Crocus Profi”  Safety and fire safety rules. All types of Ltd. takes orders for providing individual stands engineering provision (electrical work, air and security. Evening and night security provided by water connections) are made solely by Exhibitors’ own efforts is strictly prohibited. You specialists of “BuildExpo” Ltd. may submit application for the said service in It is allowed during mounting of exhibition advance or order it on the site at the exhibition stands to use portable electrical equipment and Service Center. “GreenExpo” is neither electric cables plugged into socket outlets on responsible for the loss or damage of the exhibits mobile electrical panels. or other material valuables belonging to the It is allowed during electrical work to use only Exhibitor nor for damage caused to persons or electrical equipment and electric cables meeting property of persons working for the Exhibitor if it Russian does not happen through direct fault of safety standards. “GreenExpo”. Free access should be provided to power distribution units. Stand mounting should be made within the  Delivery of cargo, customs clearance. T he space occupied by the Exhibitor. following companies are Official International All passages should be free from equipment, Forwarders for international Exhibitors: containers, packaging and debris. «DHL» («Danzas Messen GmbH») – contacts in During painting the floor and adjacent walls IEC “Crocus Expo”: Sergei Sakharov, should be securely covered with polyethylene film Tel. +7 (495) 727 25 68, Fax +7 (495) 727 25 69, or other Mobile. +7 (962) 935-70-70, covering material. E-mail: [email protected], During and after the mounting period the Internet:www.dhl.com. Exhibitor (his builder) undertakes: «Panalpina Welttransport GmbH / PAN- - To move all empties and packaging to FAIRService®» - contacts in IEC “Crocus Expo”: specially allocated places, and to put debris Vladimir into tank waste. Bormatov, Tel:+7 (495) 223 40 28, Fax: - To clean floors and building constructions in +7 (495) 223 40 29, Mobile:+7 (985) 763 93 62, case there have been soiled during mounting. E-mail: [email protected], - To comply with permissible floor load per Internet:www.panalpina.com. one sq.m in the Exhibition Center area. «BTG Expo GmbH» - contacts in IEC “Crocus In case of excess of the permissible load, lack of Expo: Oleg Karimov, stability of an exhibit or special type of fixture Tel.: +7 (495)646 98 48, Fax:+7 (495) 646 98 49, the Exhibitor is required to inform the Mobile. +7 (985)222 01 74, Exhibition Management simultaneously with E-mail: [email protected], submission of the application for participation, Internet: www.btg. de .

4 and to receive permission from the Management When mounting closed volume exhibition stands for installation of the said exhibit. it is necessary to furnish them with additional automatic It is prohibited: fire alarm sensors connected to the central - To install building constructions in places of console. location of stationary electrical panels, fire- fighting equipment, telecommunications equipment and other engineering facilities. It is prohibited in the Exhibition Center - To change during exhibition electrical wiring premises: diagram without agreement with the - To use combustible materials for stand Management, and to use additional undeclared design not treated with fire retardant electrical devices. solutions. - To make their own connections of any kind to - To use household electrical extension cords sources of electricity, water and compressed air supply. and nonstandard (homemade) electrical - To open air and water valves, to turn on appliances. electric power on electric panels at - To put searchlights and spotlights at a one’s own will. distance of less than 0.5 m from combustible - To move, open, dismantle portable and constructions and sprinklers of fire stationary electrical panels and make connections suppression systems, to wrap electric bulbs without permit. in paper, tissue and other inflammable - To fix stand elements to metal constructions materials. of the Exhibition Center and wall panels with - To use polystyrene and other flammable fastener products and adhesive tape, and to fix materials for lamps diffusers made from stand elements to the floor (asphalt pavement organic glass. surface) with anchor bolts. - To use woodworking and grinding tools - To encumber accesses to internal hydrants, without dust collectors. fire extinguishers and fire warning devices. - To use metal cutting tools without permission - To install and use containers with flammable for execution of hot work. gases. - To use containers working under pressure - To demonstrate exhibits using naked flame which have not been technically examined. in operation. - To apply paint, vanish, glue or any other - To violate the integrity of sprinklers of fire difficult-to-remove coatings to the building suppression system. constructions, floor and asphalt pavement - To smoke in places not allocated for this surface. purpose (smoking is allowed in specially - To make holes in the building constructions, equipped places). floor, asphalt pavement surface. Responsibility for meeting fire safety rules during - To execute hot work (welding, soldering, mounting (dismantling) of equipment and holding metal cutting, etc) without permission of of the exhibition and other events rests with the Exhibition Management authorized heads of organizations being All other matters not stipulated in the present organizers and participants of the above events. Guide and arising during mounting period All equipment and materials used for the (exhibition and dismantling periods) are dealt exhibition mounting and display design must be with by the Exhibition Management on the site. certified. In case of failure to fulfill requirements of the The width of aisles in the exhibition hall must be present guidelines the Exhibition Management is no less then 3 m; the distance between an entitled to require from the Exhibitor to exhibition stand and the Exhibition Center dismantle his display. equipment must not be under 1 m. Carpets and other floor covers must be securely fixed to the floor. Temporary storing of hot wastes and packaging in Exhibition Halls is not permitted. Single-use empties are disposed off; reusable containers are stored in a warehouse.

5 2. GENERAL INFORMATION Orders on the site

Exhibition Schedule Orders for equipment and services received after the beginning Exhibition mounting of the mounting period will be accepted only provide the Mounting of stand equipment and large size exhibits equipment is available and after the execution of the earlier paid orders. 7 -8 September, 2012 ...... 08:00 – 20:00 Arrival of participants, stand design, placement of exhibits The cost of additional equipment ordered during mounting period 9 September, 2012 …,…… …………………08:00 – 20:00 increases by 100%.

Preparation to the inauguration ceremony 10 September, 2012 …………………………. 08:00 – 10:00 Payment

Exhibitor shall pay 50% of the cost of space and equipped stand Exhibition hours within 10 days from the invoice date. 10 September, 2012 ...... 10:00 – 18:00 Final payment deadline under the Contract is 31.07.12. Exhibition inauguration ...... 12:00 For payment use bank details specified in the invoice. All 11 September, 2012 ...... 10:00 – 18:00 discrepancies in invoices should be reported to the Exhibition 12 September, 2012 ...... 10:00 – 18:00 Management. 13 September, 2012 ...... 10:00 – 16:00 Security Dismantling Period 13 September, 2012 ...... 16:00 – 22:00 Security: Security guards are placed at the Exhibition Center 14 September, 2012 ...... 08:00 – 20:00 entrance and at loading gates. “GreenExpo” bears no responsibility for the safety of participants’ exhibits. The Exhibition Center is open during mounting period from 8.00 to Exhibition Management 20.00 and during exhibition hours from 9.00 to 18.00. During exhibition period night security is ensured from 18.00 to 9.00. If you worry about safety of your exhibits during the above period Representatives of the Exhibition Management will answer your we recommend you to order additional guarding. You can also questions, render assistance in solving your problems and hire additional guards to enhance security at night hours. Only ensure execution of orders made on the site. employees of “Private Security Company “CrocusProfi” can be Please, immediately inform the Management about problems hired for night hours. you are facing.

Admission to the territory Stand cleaning Exhibitors’ identification badges: Exhibitors identification badges are required for entry into Exhibition Pavilion (Form 12). Cleaning: To order stand cleaning please fill in the Badges are issued at the registration desk on the day of corresponding columns in Form No. 3. mounting. Cleaning is made no more then once a day. Attention! Building workers must also have permission for entry into the Exhibition Center. Participants using unequipped exhibition space are required to provide their workers with badges obtained in advance at the Exhibition Management in accordance with presented lists.

Invitation cards. Invitation cards are presented to participants free of charge.

On-line registration. Exhibition visitors registered on the website are admitted to the exhibition by visitors’ badges. 3. Information about allocated space. 3.1. “Unequipped exhibition space”

In case you use unequipped exhibition space you are responsible for building and equipping of your stand. Stand design is to be made in accordance with the exhibition rules and agreed in advance with the General Builder “BuildExpo” Ltd. » (www.buildexpo.ru). In case of failure to meet existing requirements stand mounting will be prohibited.

If building and design of exhibition stands and/or execution of building and mounting work is made by an external company of the Exhibitor the said building company can be permitted to fulfill work only provided the latter enters into appropriate contract with “BuildExpo” Ltd.

Information is available on site: www.buildexpo.ru , Section: “To Builders * Documents Package * Pricelist for 2012”. 6 In case of adding the second floor to the exhibition stand the Exhibitor pays extra 30% of the cost of allocation of 1 sq.m of unequipped exhibition space for each sq.m of floor space of the added second floor. “GreenExpo” does not provide furniture to Exhibitors using unequipped exhibition area.

Plan of the Exhibition Stand

Participants using unequipped exhibition space are required to present plans of their exhibition stands to the Exhibition Management. The plan should include: 1 Company name, stand size and No. 2.Indication of the availability of the second floor and its area. Remember: the height of your stand should not exceed:  3,5 m – in the Hall center;  5,5 m - along the perimeter. 3. Plan of the 1st floor 4. Plan of the 2nd floor 5. Side view 6. Indication of types of building materials 7. Location of electrical distribution panel and water supply connection. 8. Total number of kilowatts of electricity consumed by the stand equipment 9. Location of phone and fax line connections 10. Open stand sides.

If you need electricity for your stand operation you can order its connection at the Exhibition Management only prior to the beginning of the exhibition mounting. During mounting period orders are executed through the Service Center. Independent connection to the mains is prohibited. Distribution electrical panels, sockets and wiring are provided by the Exhibitor or its builder. Standard mains voltage in the Exhibition Center is 220 V. However, if you need 380 V specify it in Form No. 2. If your equipment runs on 110 V you need an adapter.

To order additional services complete application Forms Nos. 2 & 3 and indicate the location on the plan using appropriate symbols. Kitchen and technological equipment belonging to the Exhibitor is connected to the Exhibition Center plumbing system. Hoses, connection fittings are provided by the Exhibitor or its builder.

3.2. “Standard booth”

Building of standard booths is carried out by the General Builder “BuildExpo City” Ltd. Standard booth is an exhibition stand equipped with necessary furniture and equipment listed in Form No. 2. Samples of standard booths are available on the Organizer website: www.flowers-expo.ru, though you can make your own plan of the Standard booth placing wall panels and furniture at your own discretion. To order additional furniture and equipment complete Form No. 3. If the ordered equipment is not available in your stand report it to the Exhibition Management.

A standard booth includes electricity supply, sockets in the amount according the sq.m of the stand , 1 KW per socket. To order additional sockets complete Form No. 3. If you plan to leave your equipped turned on 24 hours use designation “E24”. If you order a refrigerator electricity will be supplied automatically, its cost is included in the cost of the said equipment. Standard voltage in the Exhibition Center is 220V, but you can order 380 V using Form No.3. If your equipment runs on 110 V you need adapters.

Attention! Plan of your standard booth and its changes must be presented to the Management before August 1, 2012. Having booked a standard booth Exhibitors will not be able to change their order for “Unequipped exhibition space” after the deadline. Stand plan

The stand plan drawn by the Exhibitor in Form No. 2 should be presented to the Exhibition Management before August 1, 2012.

7 The plan shall include the location of:  All furniture, including content of the standard booth and additional equipment  Company logo (If ordered) and inscription on the fascia panel  Lights and sockets  Phone and other means of communication  Open stand sides in accordance with location of your stand on the Hall floor plan.

Attention! Equipment not indicated on the plan will not be installed. In the absence of instructions a standard booth will be designed according to given samples with the use of standard equipment. In the absence of additional instructions for corner stands panels on the open stand sides are not installed.

Company name.

Name of your company (up to 9 characters) written in Cyrillic and Latin and the stand no. will be placed on the fascia board of one of the open stand sides without any additional payment. Company logo: To order placement of the company logo on a fascia board of a standard booth send its image on an “A 4” sheet to the Management, specify colors and also mail its electronic color copy as a cdr file (Core Draw 13, vector format). Absence of this information will entail refusal of logo placement.

Attention! At the standard booth it is prohibited: - To paste over panels at one’s will - To design panels using scotch and other adhesives - To use stapler for fixing materials to the panels - To drill constructions - To place or mount within the booth any exhibition equipment and constructions not being exhibits of the participant. In case of equipment damage the Exhibitor shall reimburse the cost of the damaged equipment. During mounting and exhibition periods stands mounted and designed by “BuildExpo” Ltd. are not subject to any changes, complete or partial, introduced by the Exhibitor. The Exhibitor shall not make any changes in constructions and electrical equipment of standard booths. In case of violation of this provision the Exhibitor shall pay a penalty at the rate of 100% of the cost of dismantled equipment (constructions).

8. Cost of entry passes into loading/unloading zone

Entry and exit of trucks through the “Crocus City” arch is strictly prohibited. To improve organization of loading and unloading of exhibits and other exhibition cargo there is allocated a special zone, a territory adjacent to the Pavilion with a width of 30 m along the perimeter of the building. Vehicles are admitted into this zone by entry passes issued by the Exhibition Management. Additional passes can be obtained from a Manager of “Crocus Expo” Transport Department, at the Service Center counter in Pavilion No. 1.

For builders and exhibitors using services of “Crocus Expo” Transport Department for loading and unloading operations additional passes into loading/unloading zone are issued free of charge.

Telephone of the “Crocus Expo” Transport Department: +7(495)727-25-87.

Cost of passes (prices are quoted in Russian rubles, including VAT):

3. For the whole exhibition period including mounting and dismantling -cars 1000 rubles - trucks with carrying capacity up to 3,5 tons inclusive 7000 rubles. - trucks with carrying over 3,5 тонн 7000 rubles -vehicles with multi- cranes 15000 rubles.

It is strictly forbidden to leave vehicles in loading /unloading area in excess of the allotted time. 8 9. Procedure of Exhibitors arrival into IEC “Crocus Expo” 1. Exhibitors shall prepare a letter on delivery/removal of exhibits in 4 copies on a letterhead with original stamps (the form is available on: www.flowers-expo.ru) and a complete list of imported equipment. If delivery is carried out several time/day/vehicle the letter is made in the required number of copies for each time/day/vehicle. 2. When vehicles enter “Crocus Expo” territory drivers following the instructions of the security staff park their vehicles on a temporary parking lot. Entry and exit of vehicles through the “Crocus City” arch is strictly prohibited. 3. Company representative or a driver with the above letter (4 copies) goes to the Exhibition Management where he receives an entry pass and after that goes to the Service Center and puts the stamp “IMPORT PERMITTED” on the letters which are assigned serial numbers. One copy of the letter remains in the Service Center, the second copy is given to a guard at the loading gates when entering, the third copy is given to an officer of the Fire Safety Department (behind the Service Center counter) and the fourth copy is kept by the Exhibitor till the exhibition closure and is used when Removing exhibits. 4. If additional entry passes are needed a company representative shall contact an employee of the Transport Department (located behind the Service Center counter) to purchase additional entry passes according to the existing rates for vehicles entry into loading/unloading zone (30 m wide territory adjacent to the walls around the perimeter of IEC “Crocus Expo” buildings). 5. On receipt of an entry pass the vehicle goes to the loading gates of Halls 2 & 3 and is put for unloading (no more than 2 hours per a truck, no more than 1 hour per a passenger car).