Omicron Delta: Meeting Minutes

April 8, 2015 Time: 12:00 noon Phoenix Time (MST) Address: 10115 E Bell Road – Suite 107 - #150 Scottsdale, AZ 85260

Roll Call: Attending members listed in bold. (Quorum is 3)

Voting Members President : Marilyn President-Elect: Treasurer: Sandra Wise Klakovich (Also Antoinette Dziedzic Education Chair) Secretary: Kerrie Vice President: Governance Chair: Leadership Succession Downing Antoinette Carol Bauer Chair: OPEN Dziedzic

Non-Voting Members Executive Director: Immediate Past Alison Collins President: Angie Strawn

Attending Guests:

Agenda Item Notes Discussion Action Review of Minutes March posted  Marilyn – Will send a few corrections  Approve minutes (Spelling of names). as amended  Marilyn – clarification – the General  Motion - Membership Meeting will end at the Antoinette induction  Second – Sandra President’s Message –  Marilyn – Reviewed strategic plan  Marilyn before the meeting. The posted version still has red strikethroughs and highlights. o Alison – This needs to be updated. Will look for an updated version o Marilyn – will also look  New Leadership Succession committee will need to develop a succession plan and track it. New Business:

CHAPTER OPERATIONS Finance: Treasurer’s March  Sandra – No new financials as nothing  Report – Sandra Wise Financials has come in yet  Sandra – we are developing a new budget. Be prepared that this will be interesting as new membership is lower. Priorities need to be developed.  Alison – Send priorities to Alison by May 1st. Operations: Executive Operations  Alison – has been working on some  Director Report – Alison Calendar membership engagement ideas to go Collins with the committee. Will be sending to Antoinette and Angie.  Alison – they are the only group that has anything going on because they have the 90 day report.  Alison - We need a plan on how they will do some touches e.g. 90 day report etc,. We need an email at a minimum.  Alison – working with campuses to arrange inductions.  Alison – we need a campaign that promotes one of our charities as part of chapter key.  Marilyn – Did we need to make any induction changes o Alison – yes. They have been completely revised. Campuses have been notified and told they may want to revise some of the transitions. o Antoinette – excited for presidents video o Alison – they all turned out very well Executive  Alison – Met with hotel.  Board Meeting  Alison – Send any agenda ideas and budget priorities MEMBERSHIP ENGAGEMENT Past President Update  Marilyn – has polled the members of  Committee - Angie the Chicago planning committee. Strawn Unfortunately, none responded. o However, there is at least one education subcommittee in our strategic plan regarding web based training. They were all very involved in the last meeting and we would hate to lose them  Alison – any committees or volunteer positions should be identified in the new inductee welcome letters.  All – Agreed Membership Present plan  Antoinette – reaching out to her 3  Engagement Committee for task force: committee members. Is planning to – Antoinette Dziedzic Who, how add another faculty member. Would many, how will like them from another location to meet, goals, increase the breadth. etc.  Antoinette – will have a 90 day plan for next month  Antoinette – Is there a possibility to send the faculty flyer to UoPX faculty? o Kerrie – it is a possibility. Will look into it o Marilyn – this is important especially as our new inductee member numbers drop. Education Committee – Biennial  Marilyn – Received formal notification.  Marilyn Klakovich Convention – However, it was incorrectly titled. Pre- Followed-up and they will correct. Conference  Marilyn – In strategic plan, we are Co- supposed to run at least one leadership Sponsorship development meeting. However, our with Region 1 Biennium one will meet this need. o Kerrie – Agreed o Marilyn – we could also have a webinar if the committee can make it happen. Upcoming  Marilyn – Phi Pi confirmed Rhoberta  meetings Haley and another faculty will be on the and/or committee to aid with the local collaborations: planning. They will chair this Fall 2016 – Phi conference. Let Marilyn know if you Pi (St Louis) have any ideas for topics  Marilyn – June 2016 Europe meeting is developing well. Their preparation is very impressive. They already have a website that we will post a link to on our website. This group is doing a great job.

LEADERSHIP DEVELOPMENT Leadership Succession  Alison – New group coming onboard.  Report – Open, CHAIR Will include strategic plan with them as they are onboarding Leadership Development Education  Marilyn – Leadership development will  Education Committee be covered at the Biennium Update General  Alison – New members will not have  Membership member numbers in June, so they Meeting - would not be able to participate if on Alison the circle. o Marilyn – could we get them before? o Alison – it may be possible if they RSVP to Alison o Marilyn – do we want to move it? o Alison – Can’t because of the fiscal year. Could be a little later in June. o Kerrie – Can we have it on WordPress? o Alison – No because they would need to create a login anyway.  Alison – if we could push the meeting to the end of June it would give more time. Could be the 25-28th. o All – Sounds good o Alison – just needs to change the dates on the website. o Kerrie – Do we want to check if the CEU will still be available? o Alison – it is newer, but will check. Delegate Update N/A  N/A  PUBLICITY AND RECRUITMENT Awards and Recognition Showcase of  Marilyn – Gratitude is to be submitted  Update (Chapter Key, Regional in April. Regional Awards, Daisy) Excellence o Antoinette – it was mainly Awards— done. Marilyn o Alison – more narrative is needed. o Marilyn – wants to review so she does not duplicate. o Alison – will post on the board review page. Daisy Awards  Kerrie – Do we still want to invest in  – Kerrie this? Or do we want to have the university do the daisy in training and faculty one?  Marilyn – let’s talk to UoP leadership and wait until after we discuss our budget. Governance Chair – Eligibility  Alison – around 300 total. Numbers  Carol Bauer Update - were really slow and students have Alison complained that they were not included. Created an email that campuses could send to students to help them sign up. This added 100. Kerrie will investigate to see if this could be sent to online students since they are such a large percentage of our inductee pool.  Alison – need to determine a more effective way to do this e.g. complete twice a year.  Kerrie – how many do we normally have? o Alison – 1000 Communication and Social media  Alison – Newsletter comes out this  Technology Committee - updates, The week. Alison Circle, and Newsletter Research/Scholarship Academic  Alison – Research Scholarship and  Report – Alison Collins Scholarship quarterly scholarship awarded. Talked for Nancy Stuever, to UoPx and that is being finalized. It CHAIR will be 5 $1000 scholarships. UoPx Will post in May. University Relations –  Kerrie – The Division of Nursing has  Approve cost of Kerrie Downing purchased 2 tables at the Phoenix flight to Phoenix promise of nursing event. They would for Promise of like someone from our chapter to Nursing event for attend. This would be a great chapter president opportunity for our president to meet  Motion = Kerrie the new college leadership.  Second =  Marilyn – is available that day. Flight Antoinette would cost $230. Does the board think this is worthwhile? o Kerrie = I believe it would be important and can pick you up. o Antoinette = agreed. It is important for us to maintain this relationship. Regional Updates - All  Marilyn – Odyssey – call for abstracts.  Abstract deadline is May 15th. This year’s theme is broader than previous years and focuses on population health. o We can also do a mentorship for those accepted for a poster.