Minutes of the Ordinary Meeting of the Shire of Mullewa Held in the Council Chambers On

SHIRE OF MULLEWA ORDINARY MEETING OF COUNCIL 16 MAY 2001

MINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 16 MAY 2001.

I N D E X

0105.7 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:...... 3 0105.8 RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:...... 3 0105.9 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:...... 3 0105.10 PUBLIC QUESTION TIME:...... 3 0105.11 APPLICATIONS FOR LEAVE OF ABSENCE:...... 3 0105.12 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS:...... 4 0105.13 ORDINARY COUNCIL MEETING HELD 18 APRIL 2001...... 4 0105.14 BUSINESS ARISING FROM THE MINUTES...... 4 0105.15 MINUTE NO. 0104.06: PARKS AND GARDENS – WATER SUPPLY...... 4 0105.16 MINUTE NO. 0104.35: HOME AND COMMUNITY CARE – EMPLOYEE CONCERNS...... 4 0105.17 MINUTE NO. 0104.38: MULLEWA RECREATION CENTRE – REDEVELOPMENT...... 5 0105.18 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:...... 5 0105.19 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:...... 5 0105.20 REPORTS OF COMMITTEES:...... 5 0105.21 REPORTS OF OFFICERS:...... 5 0105.22 HEALTH, BUILDING AND TOWN PLANNING...... 5 0105.23 BUILDING APPLICATIONS...... 5 0105.24 DWELLING UNFIT FOR HUMAN HABITATION – LOT 20 KEEFFE STREET MULLEWA...... 6 0105.25 SUBDIVISION APPLICATION – VICTORIA LOCATION 10438...... 7 0105.26 MULLEWA ENVIRONMENT MANAGEMENT PLAN – ADOPTION OF...... 9 0105.27 WORKS, PLANT, PARKS AND GARDENS:...... 10 0105.28 WORKS SUPERVISOR’S REPORT...... 10 0105.29 PLANT REPORT...... 10 0105.30 CONSTRUCTION CREW – WORKS...... 11 0105.31 TENDER NO. 2/01 – ACCEPTANCE OF...... 11 0105.32 RURAL TOWNS PROGRAM – COMMUNITY AWARENESS PROJECT REPORTS...... 11 0105.33 FUNDING REVIEW PROJECT – OVERVIEW...... 13 0105.34 EAST-WEST GERALDTON TO NORTH EAST GOLDFIELDS GENERAL INFRASTRUCTURE CORRIDOR – REPORT ON ...... 15 0105.35 LOCAL GOVERNMENT DEVELOPMENT FUND – STUDY BRIEF...... 16 0105.36 DUAL REGISTRATION – FIRE CONTROL OFFICERS...... 18 0105.37 TENINDEWA-BINNU ROAD LINK – DEVELOPMENT OF...... 20 0105.38 VISITOR: MR P NEWMAN...... 21 0105.39 MEETING RECONVENED...... 22 0105.40 FINANCE AND GENERAL ADMINISTRATION:...... 22 0105.41 EFFLUENT SCHEME – CHARGES FOR...... 22

PRESIDENT: MINUTES CONFIRMED ON 20 JUNE 2001 PAGE 1 SHIRE OF MULLEWA ORDINARY MEETING OF COUNCIL 16 MAY 2001

0105.42 CHANGEOVER OF TOWN CREW UTILITY MW5002 AND MW5017...... 24 0105.43 UNPAID RATES – WRITING OFF...... 25 0105.44 FINANCE REPORT 30 APRIL 2001...... 30 0105.45 HISTORIC ENGINES – PRESERVATION OF...... 31 0105.46 MULLEWA FOOTBALL CLUB – FINANCIAL SUPPORT...... 32 0105.47 JUVENILE CRIME ISSUES – RESOLUTION OF...... 34 0105.48 AUDITORS – APPOINTMENT OF...... 35 0105.49 MUNICIPAL WORKCARE SCHEME – REVISED SCHEME RULES...... 37 0105.50 ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS...... 38 0105.51 CHIEF EXECUTIVE OFFICER’S REPORT – MAY 2001...... 39 0105.52 GENERAL BUSINESS:...... 40 0105.53 TELECENTRE – VIDEO CONFERENCING...... 40 0105.54 TELECENTRE – RATING...... 40 0105.55 COMMUNITY NOTICE BOARD – ERECTION OF...... 40 0105.56 ANTI-GRAFFITI PAINT – USE OF...... 40 0105.57 MALEY STREET – CONDITION OF...... 40

MINUTES OF THE ORDINARY MEETING OF THE SHIRE OF MULLEWA HELD IN THE COUNCIL CHAMBERS ON WEDNESDAY 16 MAY 2001.

0105.7 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS:

1:01pm – The President declared the meeting open.

0105.8 RECORD OF ATTENDANCE/APOLOGIES/APPROVED LEAVE OF ABSENCE:

PRESENT:

Councillor A J Messina – President (West Ward) Councillor M R Doherty – Deputy President (North Ward) Councillor F W Newman (South West Ward) [in at 1:02pm] Councillor B I N Thomas (East Ward) Councillor M W Steele (South Ward) Councillor G R Jenkin (Central Ward) Councillor L M Newman (East Ward) Councillor J B Thurkle (Central Ward) Councillor L J Wainwright (Central Ward) Councillor N D Johnstone (South Ward)

OFFICERS:

Mr G S Wilks – Chief Executive Officer Mrs K L Steele – Office Manager

APOLOGIES:

Councillor P T Freeman (Central Ward)

1:02pm – Councillor F W Newman entered the meeting

LEAVE OF ABSENCE:

0105.9 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE:

0105.10 PUBLIC QUESTION TIME:

The President opened the meeting for public questions. No questions were received.

0105.11 APPLICATIONS FOR LEAVE OF ABSENCE:

0105.12 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS:

0105.13 ORDINARY COUNCIL MEETING HELD 18 APRIL 2001

Correction to Minutes:

Minute No. 0104.25: Warren Road – Proposed Works. Motion should read:

 those sections of Warren Road, Jose Street and Bowtell Street, as marked on drawing and not dedicated as a road reserve, be now so dedicated, and  the area of the effluent pond be increased such that the western boundary immediately abuts Warren Road.

Moved: M R Doherty Seconded: M W Steele

“ That the minutes of the Council meeting held on 18 April 2001, as corrected, be confirmed.”

CARRIED 10/0

0105.14 BUSINESS ARISING FROM THE MINUTES

0105.15 MINUTE NO. 0104.06: PARKS AND GARDENS – WATER SUPPLY

Councillor L Newman advised that he has been speaking with K Crowe and a bore expert about Messina’s bore. The advice he has received is that the bore is blocked at the base. There is water present in the bore and an explosive will be required to clear the bore.

The Chief Executive Officer advised that he has the matter in hand.

0105.16 MINUTE NO. 0104.35: HOME AND COMMUNITY CARE – EMPLOYEE CONCERNS

Councillor Thomas, on behalf of the MPS Committee, enquired as to whether or not HACC staff are being informed and kept up to date of the progress of the Service Delivery Plan. Councillor Thomas informed Council that the Service Delivery Plan will commence on 11 June 2001 and will take one month. It is anticipated that the signing over will occur in October 2001.

The MPS Chairperson is Mrs Lyn Freeman and it is agreed that HACC services become an annex of the Multi Purpose Service.

The Shire President suggested that the current Acting Coordinator of the Mullewa Home and Community Care remain in her acting position. Councillor Thomas requested that the Chief Executive Officer ensure that all HACC staff is informed of HACC’s expected pathway.

0105.17 MINUTE NO. 0104.38: MULLEWA RECREATION CENTRE – REDEVELOPMENT

The President addressed Council on a meeting he recently had with the Mullewa Bowling Club. He informed the Bowling Club members that

 A Committee will be formed, and  Two representatives from each interested party, i.e. Mullewa Bowling Club, Mullewa Tennis Club and Mullewa Shire Council.

The Bowling Club members voiced their concern regarding the transfer of the liquor licence.

Councillors reported that overall the feedback had been positive.

A Consultant will be employed to assist with the project.

The Chief Executive Officer read a copy of the minutes from the meeting with the Bowling Club.

0105.18 ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION:

0105.19 PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS:

0105.20 REPORTS OF COMMITTEES:

1:26pm – Mr David Hadden, Council’s Manager Health/Building, entered the meeting.

0105.21 REPORTS OF OFFICERS:

0105.22 HEALTH, BUILDING AND TOWN PLANNING:

0105.23 BUILDING APPLICATIONS

DATE OF MEETING: 16 May 2001

LOCATION/ADDRESS: -

NAME OF APPLICANT: -

FILE REFERENCE: 302.06

PREVIOUS MINUTE/S & - REFERENCE:

DATE AND AUTHOR: 26 April 2001 - David Hadden, Manager Health/Building

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: There were no building licences processed during the month of April 2001.

COMMENT: -

CONSULTATION: -

STATUTORY There are no known statutory implications at this time. ENVIRONMENT: POLICY IMPLICATIONS: There are no known policy implications at this time.

FINANCIAL IMPLICATIONS: There are no known financial implications at this time.

STRATEGIC There are no known strategic implications at this time. IMPLICATIONS: VOTING REQUIREMENT: -

OFFICER That the report of building activities for the month of April be received. RECOMMENDATION – ITEM NO 10.3.1: COUNCIL That the report of building activities for the month of April be DECISION: received.

CARRIED 10/0

0105.24 DWELLING UNFIT FOR HUMAN HABITATION – LOT 20 KEEFFE STREET MULLEWA

LOCATION/ADDRESS: Lot 20 Keeffe Street Mullewa

NAME OF APPLICANT: Shire of Mullewa

FILE REFERENCE: 301

PREVIOUS MINUTE/S & - REFERENCE: DATE AND AUTHOR: 26 April 2001 - David Hadden, Manager Health/Building

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST:

BACKGROUND: The dwelling located on Lot 20 Keeffe Street Mullewa has been falling into disrepair over the last two years.

Staff believes the building in its current condition could be deemed Unfit for Human Habitation under Section 135 of the Health Act 1911.

COMMENT: Staff has been dealing with a number of issues at the property over the

last two years. While the building has appeared to fall into disrepair at the same time. Copy of correspondence at APPENDIX A.

Of greatest concern to staff is the roof structure which is beginning to fail as evidenced by the sagging roof and displacement of tiles at the gable ends. Displaced tiles will result in ingress of storm water during winter months leading to dampness inside the building.

Staff has forwarded further correspondence dated 26 April 2001 to the owner of Lot 20 Keeffe Street Mullewa by Certified Mail, requiring all items to be rectified.

CONSULTATION: -

OFFICER That : RECOMMENDATION – ITEM NO 10.3.2:  Staff actions to date relating to Lot 20 Keeffe Street Mullewa be endorsed, and  The Manager Health, Mr Hadden, be authorised to issue an Unfit for Human Habitation Notice against the dwelling located on Lot 20 Keeffe Street Mullewa if correspondence dated 26 April 2001 is not complied with.

COUNCIL Moved: B I N Thomas Seconded: G R Jenkin DECISION: That :

 Staff actions to date relating to Lot 20 Keeffe Street Mullewa be endorsed, and  The Manager Health, Mr Hadden, be authorised to issue an Unfit for Human Habitation Notice against the dwelling located on Lot 20 Keeffe Street Mullewa if correspondence dated 26 April 2001 is not complied with.

CARRIED 10/0

0105.25 SUBDIVISION APPLICATION – VICTORIA LOCATION 10438

LOCATION/ADDRESS: Wubin-Mullewa Road Tardun

NAME OF APPLICANT: R G Wilhelm

FILE REFERENCE: 513.02.201

PREVIOUS MINUTE/S & - REFERENCE: DATE AND AUTHOR: 10 May 2001 - Graham Wilks, Chief Executive Officer

DISCLOSURE OF - INTEREST: BACKGROUND: Correspondence has been received from the Western Australian Planning Commission in which it advises that it has received an application from R G Wilhelm to undertake the subdivision Victoria Location 10438 into two separate areas of 8.8083ha and 27.7475ha. These Lots will be intersected by the Wubin-Mullewa Road and just south of the Tardun townsite.

COMMENT: Attached at APPENDIX B is a copy of a map showing the proposed subdivision. The applicant proposes to subdivide the single Lot for farm management purposes. He advises that the land is currently part of a large farm operation with the adjacent Location 4225 and the road hinders the use and management of the farm and the movement of large farm machinery used under normal farming practices.

There is no indication that the applicant proposes to amalgamate any of the newly created Lots with an adjoining larger Lot.

The Council has previously been concerned that the creation of small rural Lots outside of the area adjoining the Mullewa townsite may lead to unviable land holdings. In the absence of any other information this application would normally not be supported.

STATUTORY The Western Australian Planning Commission is the determining ENVIRONMENT: organisation and Council views are sought for information.

POLICY IMPLICATIONS: There are no known policy implications on this matter.

FINANCIAL IMPLICATIONS: There are no known financial implications on this matter.

STRATEGIC There is concern that the creation of small Lots of this size in a IMPLICATIONS: broadacre agricultural context are not viable and will lead to problems associated with compliance in matters such as bush fires if allowed to develop.

VOTING REQUIREMENTS: -

OFFICER That the Ministry of Planning be advised that there is objection to the RECOMMENDATION – application from R G Wilhelm to the subdivision of Victoria Location ITEM NO. 10.3.3: 10438 as it is not considered that, in the absence of any other information, that a broadacre land holding of this size be encouraged.

COUNCIL Moved: J B Thurkle Seconded: B I N Thomas DECISION: That the Ministry of Planning be advised that there is objection to the application from R G Wilhelm to the subdivision of Victoria Location 10438 as it is not considered that, in the absence of any

other information, that a broadacre land holding of this size be encouraged.

CARRIED 10/0

0105.26 MULLEWA ENVIRONMENT MANAGEMENT PLAN – ADOPTION OF

LOCATION/ADDRESS: -

FILE REFERENCE: 301

PREVIOUS MINUTE/S & HB0104.03; 0104.13 REFERENCE: DATE AND AUTHOR: 10 May 2001 - David Hadden, Manager Health/Building

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: A number of Perth based Councils have produced Environment Management Plans for their local authorities. Council’s Manager Health/Building, in conjunction with Council’s Consultant Health & Safety Officer, has produced an Environment Management Plan for Mullewa.

This item was referred from Council’s meeting of 18 April 2001.

COMMENT: There is currently no legislative requirement to produce these management plans. However, staff believes that in time this requirement will be forced upon local authorities. Attached at APPENDIX C is a copy of the Mullewa Environment Management Plan.

STATUTORY There are no known statutory implications at this time. ENVIRONMENT: POLICY IMPLICATIONS: Inclusion of the Shire of Mullewa Environment Management Plan into Council’s Policy Manual subject to Council approval.

STRATEGIC There are no known strategic implications at this time. IMPLICATIONS: VOTING REQUIREMENTS: -

OFFICER That the Environment Management Plan be adopted and included in the RECOMMENDATION Council’s Policy Manual. ITEM NO. 10.3.4:

COUNCIL Moved: M R Doherty Seconded: J B Thurkle DECISION: That the Environment Management Plan be adopted and included in the Council’s Policy Manual.

CARRIED 10/0

0105.27 WORKS, PLANT, PARKS AND GARDENS:

0105.28 WORKS SUPERVISOR’S REPORT

DATE AND AUTHOR: 8 May 2001 - Bob Roden, Works Supervisor

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: COMMENT: A report on activities for the preceding month of April 2001, including a Parks and Gardens report on the Works Crew, is attached at APPENDIX A.

VOTING REQUIREMENT: -

OFFICER That the Works Supervisor’s Report incorporating the Parks and RECOMMENDATION – Gardens activities be received. ITEM NO 10.4.1: COUNCIL Moved: M W Steele Seconded: F W Newman DECISION: That the Works Supervisor’s Report incorporating the Parks and Gardens activities be received.

CARRIED10/0

1:38pm – Mr David Hadden left the meeting.

0105.29 PLANT REPORT

DATE AND AUTHOR: 8 May 2001 - Kerry Tucker, Plant Mechanic

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: COMMENT: A report on the activities for the month of April 2001 is attached at APPENDIX B.

OFFICER That the Plant Mechanic’s report be received. RECOMMENDATION – ITEM NO 10.4.2: COUNCIL Moved: M W Steele Seconded: F W Newman DECISION: That the Plant Mechanic’s report be received.

CARRIED 10/0

0105.30 CONSTRUCTION CREW – WORKS

The President asked Councillor F Newman if the construction Crew had completed work on Erangy Spring Road. Councillor Newman informed the President that the work had been completed and six corners had been done. They did an excellent job.

The Chief Executive Officer advised that the Construction Crew intended working on the Eves/Moore Road corner but is unable to find a gravel source as the pit that was to be used is under Skeleton Weed quarantine.

0105.31 TENDER NO. 2/01 – ACCEPTANCE OF

Moved: M R Doherty Seconded: B I N Thomas

That a John Deere 77CH be purchased for a price no more than $253,000.00, GST inclusive, with the trade-in of the Backhoe and 670B John Deere.”

CARRIED 10/0

0105.32 RURAL TOWNS PROGRAM – COMMUNITY AWARENESS PROJECT REPORTS

LOCATION/ADDRESS: Mullewa townsite

NAME OF APPLICANT: Agriculture Western Australia

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Correspondence has been received from the Rural Towns Program from Agriculture Western Australia in which it provides a summary of the reports for this Council following its participation in last years’ Community Boreholes Project. The summary reports upon the drilling, test pumping, groundwater modelling and surface water interaction work which was undertaken following construction of the boreholes. It contains conclusions and recommendations as to what follow-up work is required and will assist Council to form the basis of future funding applications.

The next funding round under the Rural Towns Program closes on Friday 18 May 2001.

COMMENT: Attached at APPENDIX C is correspondence from the Rural Towns Program including the summary and recommendations as previously mentioned. The document is only a summary with the full report still in preparation.

The report indicates that the water table as monitored in November 2000

along the main valley floor within the townsite was less than 2 metres below ground level but it increased upslope from the valley floor. There is an implication that groundwater problems that have developed in the townsite have resulted substantially from recharge occurring from within the townsite. There is no indication that there has been substantial impact from agricultural catchment clearing. The options available in dealing with a high groundwater level is to treat the cause by reducing groundwater recharge or treat the problem by abstracting groundwater. The report goes to indicate that Mullewa is fortunate in that the recharge is likely to be occurring from within the Mullewa townsite and therefore may be easier to treat than would an agricultural catchment recharge issue. There is no evidence in the report to effectively identify from exactly where the recharge within the townsite is coming from but does recommend that there are some management options that have beneficial side effects to reduce the groundwater level and that it would be wise to make changes sooner rather than wait for long term groundwater information.

The report does reveal some likely implications that would occur if there was groundwater abstraction through pumping and these would need to be managed effectively by the Council should this option be chosen.

This summary needs to be considered in conjunction with the full report at such time it is received and that more detailed examination by a person with relevant experience in that area may need to occur.

CONSULTATION: -

OFFICER That RECOMMENDATION – ITEM NO 10.4.3:  The summary report on the Mullewa Community Bores Project from the Rural Towns Program be received;  That the full report be awaited and considered in conjunction with the Summary Report;  Both reports be referred to Mr Mike Barr and a copy to the Mullewa Land Conservation District Committee in order to determine the appropriateness and effectiveness of taking action as recommended within the reports.

COUNCIL Moved: M R Doherty Seconded: M W Steele DECISION: That

 The summary report on the Mullewa Community Bores Project from the Rural Towns Program be received;

 That the full report be awaited and considered in conjunction with the Summary Report;  Both reports be referred to Mr Mike Barr and a copy to the Mullewa Land Conservation District Committee in order to determine the appropriateness and effectiveness of taking action as recommended within the reports.

CARRIED 10/0

0105.33 FUNDING REVIEW PROJECT – OVERVIEW

LOCATION/ADDRESS: Mullewa Shire

NAME OF APPLICANT: Fire and Emergency Services

FILE REFERENCE: 401

DISCLOSURE OF The Chief Executive Officer was a member of the Local Government INTEREST: Reference Group which provided information to FESA and forms part of this report.

BACKGROUND: Correspondence has been received from the Fire and Emergency Services Authority in which it has provided to Council a document entitled “An Overview of a Proposed New Funding System for the Provision of Emergency Services through FESA”.

The document is intended to form the basis for discussion amongst local authorities in order to provide input and feedback to the FESA organisation. A series of meetings will be arranged during May and June to give local government authorities the opportunity to comment on the Paper.

In summary it is intended that a property based levy will be imposed across the State to fund the Fire and Emergency Service, the Bush Fire Service, SES, and Marine Rescue. This property levy will be graduated and will replace revenues provided by local government and insurance policy holders. The document intends to set down parameters for a proposed new funding system. It will apply to various emergency services under the control of Fire and Emergency Services Authority. It will require extensive consultation with local government and other key stakeholders and the final approval of the government. The proposal document is the basis for consultation only and has at this time no formal endorsement of government.

COMMENT: Attached at APPENDIX D is a copy of the Funding Overview.

Your particular attention is drawn to pages 4 – 8 in which a summary of the report is given.

Effectively under the Emergency Services Levy (ESL) properties in the Mullewa Shire which would be categorised as Service Level 5 will pay a flat rate per property as part of the rates collection system. Local government would also pay this levy to the State Government pool and from that pool all expenditure associated with the FESA and BFS units within the Shire would be drawn. The requirement therefore the local government authority to draw from its own revenue for the funding of BFS services would be substantially reduced as will the need for volunteer brigades to undertake their own fundraising activities. Some activities however presently undertaken by the local government with respect to administration of the Bush Fire Act e.g. inspections and enforcements, would still be a cost as drawn against the local government authority and would not be dispersed from the State Levy System.

The adoption of an Emergency Services Levy will go a considerable way to reducing the inequity between the Volunteer Bush Fire Service and the Fire and Emergency Services Authority. It would clearly provide a sufficient pool of funds to ensure that all local governments had access to appropriate standards of fire equipment without recourse to the financial abilities to raise funds within their respective communities. It can be expected that savings would accrue to those residents who currently pay for the provision of fire services through the Council’s rating system and who have their properties insured within gazetted fire districts.

CONSULTATION: -

FINANCIAL IMPLICATIONS: Unknown. It is expected however that if the ESL was adopted the costs of fire prevention and suppression incurred by the local government authority would be substantially reduced as would those incurred by the community in supporting their volunteer brigades.

OFFICER That RECOMMENDATION – ITEM NO 10.4.4:  The overview of the proposed new funding system for the provision of emergency services through the Fire and Emergency Services Authority be received, and  It be referred to Council’s June meeting for an appropriate response to government following examination.

COUNCIL Moved: N D Johnstone Seconded: L J Wainwright DECISION: That

 The overview of the proposed new funding system for the

provision of emergency services through the Fire and Emergency Services Authority be received, and  It be referred to Council’s June meeting for an appropriate response to government following examination.

CARRIED 10/0

0105.34 EAST-WEST GERALDTON TO NORTH EAST GOLDFIELDS GENERAL INFRASTRUCTURE CORRIDOR – REPORT ON

LOCATION/ADDRESS: Mid West and North East Goldfields

NAME OF APPLICANT: Dampier-Bunbury Natural Gas Pipeline Sales Steering Committee

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Correspondence has been received from the Gas Pipeline Sales Steering Committee in which it has provided to Council for information a copy of the route selection study for the proposed East-West General Infrastructure Corridor.

The Committee was seeking in March 2001 comments with respect to the proposed alignment and further proposes to appoint consultants to carry out environmental, heritage and survey work to ensure that the alignment meets the requirements of the Environmental Protection Authority and the Aboriginal Cultural Materials Committee.

COMMENT: Attached at APPENDIX E is a copy of the Executive Summary which forms part of the report. The report document is substantial and consists of 51 pages plus associated maps and appendixes.

CONSULTATION: -

OFFICER That RECOMMENDATION – ITEM NO 10.4.5:  The Report be received,

 Every endeavour be made to ensure that the maximum benefit is derived through the positioning of the Corridor for the Mullewa community, and  Where requested, the Council will act on behalf of effected landowners to ensure that equitable arrangements for the establishment of the Corridor occur.

COUNCIL Moved: M R Doherty Seconded: M W Steele DECISION: That

 The Report be received,  Every endeavour be made to ensure that the maximum benefit is derived through the positioning of the Corridor for the Mullewa community, and  Where requested, the Council will act on behalf of effected landowners to ensure that equitable arrangements for the establishment of the Corridor occur.

CARRIED 10/0

2:06pm – Councillor Jenkin left the meeting

0105.35 LOCAL GOVERNMENT DEVELOPMENT FUND – STUDY BRIEF

LOCATION/ADDRESS: Shires of Mullewa, Chapman Valley and Northampton

PREVIOUS MINUTE/S & 0012.29; 0010.19; W0010.03; F0005.06 REFERENCE: DATE AND AUTHOR: 10 May 2001 - Graham Wilks, Chief Executive Officer

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Mr Peter Newman of P C Newman Consulting has been undertaking a review of the road work functions in the Shires of Mullewa, Northampton and Chapman Valley. The intention was to examine the existing road maintenance construction operations in those three local government authorities with a view of benchmarking them against private industry and determining whether it was effective and efficient for the local government to continue to deliver such services within a competitive market.

Mr Newman has concluded his report and a copy is provided to Council under separate cover. It will be necessary to examine the report and determine the direction which, in the Council’s view, is the most appropriate to take to improve the efficiency of road construction and road maintenance operations.

COMMENT: Attached at APPENDIX F is a copy of the Executive Summary which accompanies the report. The key findings are:

 That the local government should not blanket contract out all of its roadwork functions but only utilise contractors where there is competitive advantage or where the work volume exceeds the Shire’s core capability;

 The Council should look at a re-engineering process with a day labour force of either

- Working two road construction crews on a six or seven days on and six or seven days off basis, or - Increasing the working hours of existing workers under an enterprise form of agreement, and

 That Councils continue to explore the possibility of securing community based road funds based on cooperative work programs with the local community.

The options available to the consultant were clear and they were to determine whether it would be more effective to totally contract out all of Council’s roadworks function and what would be the impacts of doing so, or to retain a core or a full day labour force under the most efficient available conditions.

If it is accepted as the report indicates that total contracting out would not be successful, the Council would need to determine which of the more flexible working arrangements utilising its existing works crew, would be appropriate. On page six of the Executive Summary there are a number of initiatives that would need to be undertaken as part of the restructure of workforce operations.

No detailed work has been undertaken with respect to the cost/benefit of either a seven days on seven days off crew or increasing the working hours under enterprise agreement. It will be difficult to determine in the current industrial climate what form of individual agreement will be able to be concluded with Council’s workforce to achieve greater efficiencies. It may only be possible at this time to identify the preferred option and commit resources as far as practical to achieving more flexible objectives.

Mr Newman will be addressing Council on Wednesday 16 May 2001 at 3:00pm on his report.

There is provision within the existing budget as provided through the State Government under the Local Government Development Program to undertake an implementation process with respect to any recommendations as adopted by the Council arising from this report. Council’s original commitment to the process was approximately $5,000.00 in cash and kind. That commitment still remains. The approval of the Department of Local Government has been obtained such that excess funds currently unspent following the completion of this report, can be used to allow the three local governments to commence to

implement their preferred option.

CONSULTATION: -

STATUTORY The current statutory environment is uncertain. Any restructure of ENVIRONMENT: working hours and conditions, even though workers are covered by Federal Awards, will be impacted upon by the State Government. It is very difficult to determine the extent of flexibility that the Council may be able to obtain in negotiating with its workforce.

POLICY IMPLICATIONS: There are no known policy implications at this time.

FINANCIAL IMPLICATIONS: Currently unknown except for existing commitment by way of the sum of $5,000.00 to the program. It is expected that the 2001/2002 year will be taken up working through the implementation process.

OFFICER That RECOMMENDATION – ITEM NO 10.4.6:  The report from P C Newman Consulting be received;  Based upon the report and presentation by Mr Newman a determination made as to the most effective and efficient way of restructuring Council’s workforce, and  Implementation program using the balance of funds under the Local Government Development Program be implemented in order to achieve the objects of the restructure.

COUNCIL Moved: J B Thurkle Seconded: M W Steele DECISION: That

 The report from P C Newman Consulting be received;  Based upon the report and presentation by Mr Newman a determination made as to the most effective and efficient way of restructuring Council’s workforce, and  Implementation program using the balance of funds under the Local Government Development Program be implemented in order to achieve the objects of the restructure.

CARRIED 10/0

2:20pm – Councillor Jenkin returned to the meeting at 2:20pm 2:20pm – Councillor L M Newman left the meeting at 2:20pm

0105.36 DUAL REGISTRATION – FIRE CONTROL OFFICERS

LOCATION/ADDRESS: Shire of Chapman Valley

NAME OF APPLICANT: Shire of Chapman Valley

FILE REFERENCE: 401

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Correspondence has been received from the Shire of Chapman Valley in which it seeks the dual registration of its Yuna Fire Control Officer, Mr Murray Brooks, within the Shire of Mullewa specifically for fire control requirements for land within the Mullewa Shire adjacent to the Yuna area.

It is noted in the correspondence that there have been incidents where landowners in the Mullewa Shire have breached the requirements of the Bush Fire Act fully aware that the Shire of Chapman Valley Fire Control Officers are unable to prosecute due to the area being out of their jurisdiction.

COMMENT: At the recent Bush Fire Group meeting it was determined that the Shire of Chapman Valley’s Senior Ranger, Mr Earl O’Donnell, be given dual registration powers to act within the Mullewa Shire. The powers given to Mr O’Donnell are those traditionally conferred upon Fire Control Officers located within the Mullewa Shire except he will not have the power to issue permits to burn, and in the event of fighting a fire within this Shire any local Fire Control Officer would take precedence over his authority.

The extending of similar authority to Mr Murray Brooks, the Fire Control Officer for the Yuna Brigade would be supported.

Currently Council is seeking the dual registration of the Mullewa Fire Control Officers for Tenindewa West, Tenindewa East and Ambania with the Chapman Valley Shire.

CONSULTATION: -

STATUTORY The Bush Fires Act 1954 and Regulations ENVIRONMENT: POLICY IMPLICATIONS: Council has instructions to Fire Control Officers as part of the appointment process

STRATEGIC It is appropriate to ensure that the prevention and suppression of fires IMPLICATIONS: adjoining Council boundaries are handled efficiently.

OFFICER That Mr Murray Brooks, Fire Control Officer for the Yuna Brigade within RECOMMENDATION – the Shire of Chapman Valley, be appointed a Fire Control Officer to the ITEM NO 10.4.7: Shire of Mullewa in accordance with the standard instructions to Fire Control Officers as determined by this authority but:

 Without the authority to issue burning permits, and  In the event of fighting a fire within the Mullewa Shire any local Fire Control Officer would take precedence over his authority.

COUNCIL Moved: L J Wainwright Seconded: N D Johnstone DECISION: That Mr Murray Brooks, Fire Control Officer for the Yuna Brigade within the Shire of Chapman Valley, be appointed a Fire Control Officer to the Shire of Mullewa in accordance with the standard instructions to Fire Control Officers as determined by this authority but:

 Without the authority to issue burning permits, and  In the event of fighting a fire within the Mullewa Shire any local Fire Control Officer would take precedence over his authority.

CARRIED 10/0

0105.37 TENINDEWA-BINNU ROAD LINK – DEVELOPMENT OF

LOCATION/ADDRESS: Tenindewa-Binnu Road

NAME OF APPLICANT: Government of Western Australia

PREVIOUS MINUTE/S & 0009.11; W0009.05; 0006.18; W0006.07; 0004.16; W0004.03; REFERENCE: W0003.04

DATE AND AUTHOR: 10 May 2001 - Graham Wilks, Chief Executive Officer

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Cooperative works between the Shires of Mullewa, Chapman Valley and Northampton in conjunction with Main Roads WA have concluded on the Binnu to Tenindewa Road project. A report from Main Roads WA on that project has been received.

COMMENT: Attached at APPENDIX G is a copy of the Binnu-Tenindewa project report as compiled by Main Roads WA. The report is commended for Council’s action and attention.

CONSULTATION: -

OFFICER That the Binnu-Tenindewa Project Review Report as received from Main RECOMMENDATION – Roads WA be received. ITEM NO 10.4.8: COUNCIL Moved: M R Doherty Seconded: J B Thurkle DECISION: That the Binnu-Tenindewa Project Review Report as received from Main Roads WA be received.

CARRIED 10/0

2:27pm – Councillor Thurkle was absent from the meeting from 2:27pm to 2:29pm 2:28pm – Mr G S Wilks was absent from the meeting from 2:28pm to 2:32pm

0105.38 VISITOR: MR P NEWMAN

2:32pm – Mr P Newman entered the meeting at 2:32pm 2:33pm – Mr M Bowen, Council’s Manager Finance, entered the meeting at 2:33pm 2:36pm – Councillor L Newman returned to the meeting at 2:36pm

Mr Peter Newman of P C Newman Consulting Pty Ltd, presented Council with a summary of his feasibility study into restructuring Shire roadworks, construction and maintenance operations.

He noted that

 There is an insufficient number of contractors for Shires to utilise;  Private contractors are unable to provide all services required by Council;  In most cases Council provides the services at a cheaper rate, and  Contractors are competitive in drainage, grid floodways construction and asphalt laying

The findings suggest that

 blanket contracting for all road functions is not justified  for efficiency purposes Council could re-engineer internal operations by increasing the number of hours and days the road crew work. This can be achieved by either

. working two construction crews on 6/7 days on, then 6/7 days off, or . increase working hours of each worker, introducing an Enterprise Agreement in order to reduce penalty rates.

In order for Council to become more cost effective and efficient in construction, the following points must be considered:

In Summary

 Develop agreements that the workers are happy with;  Introduce cost centres for a more commercial focus:  Introduce an incentive program;  Allocate budgets for each cost centre and develop Service Agreements;  Develop roadwork guidelines and standards;

 ISO 9000 Accreditation;  Accurately measure costs of services;  Share plant with neighbouring Shires by contracting out;  Obtain advice from Main Roads regarding best practices for road building and the appropriate machinery;  Purchase materials in bulk with neighbouring Shires to reduce cost

President Messina thanked Mr P Newman for his address.

MEETING ADJOURNED FROM 3:26PM TO 3:40PM

0105.39 MEETING RECONVENED

PRESENT:

Councillor A J Messina – President (West Ward) Councillor M R Doherty – Deputy President (North Ward) Councillor F W Newman (South West Ward) Councillor B I N Thomas (East Ward) Councillor M W Steele (South Ward) Councillor G R Jenkin (Central Ward) Councillor L M Newman (East Ward) Councillor J B Thurkle (Central Ward) Councillor L J Wainwright (Central Ward) Councillor N D Johnstone (South Ward)

OFFICERS:

Mr G S Wilks – Chief Executive Officer Mrs K L Steele – Office Manager

0105.40 FINANCE AND GENERAL ADMINISTRATION:

0105.41 EFFLUENT SCHEME – CHARGES FOR

Disclosure of Financial Interest Item. 10.5.1 – Councillors Messina, Doherty and Thomas

Prior to any consideration of Item 10.5.1 Councillors Messina, Doherty and Thomas disclosed a financial interest in this matter. The nature of their interest is that they own property connected to the effluent scheme.

3:45pm – Councillors Messina, Doherty and Thomas left the meeting at 3:45pm 3:45pm – Councillor F Newman became the Presiding Person

LOCATION/ADDRESS: -

FILE REFERENCE: 802.02, 802.03

PREVIOUS MINUTE/S & - REFERENCE: DATE AND AUTHOR: 8 May 2001 - Matthew Bowen, Manager Finance

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Council has been operating the liquid waste effluent system within the Mullewa townsite since assuming the management responsibility after the withdrawal of the then Public Works Department. Extensions have been made since then including Jose Street and Birdwood Streets.

The Birdwood Street users have made regular contributions to the scheme including an initial capital contribution to cover the cost of construction.

The State Housing area of town has been maintained by the Ministry of Housing and thus minimal costs have been incurred by Council.

COMMENT: The effluent pond and feeding scheme requires regular maintenance in order to maintain adequate efficiency. It is proposed to implement a per unit charge for those properties connected to the scheme.

The charges for the scheme as per APPENDIX A are determined according to the composition and size of the user. The usage areas are broken up between Commercial and Residential with Commercial properties being further divided according to size. The charges are based on unit multiples of $160.00.

The total fee collected each year will be placed into a reserve account for future requirements.

CONSULTATION: -

FINANCIAL IMPLICATIONS: Annual revenue from the scheme will be cash neutral as surplus funds will be placed in a Reserve account for future requirements.

OFFICER That RECOMMENDATION –  the proposed fees based on unit charges of $160.00 be endorsed ITEM NO 10.5.1: and implemented in the 2001/2002 financial year, and  a Reserve Account be established for the specific purpose of providing capital and operating funds to improve and maintain the effluent wastewater scheme serving properties within the Mullewa townsite.

COUNCIL Moved: J B Thurkle Seconded: L J Wainwright DECISION: That

 the proposed fees based on unit charges of $160.00 be endorsed and implemented in the 2001/2002 financial year, and  a Reserve Account be established for the specific purpose of providing capital and operating funds to improve and maintain the effluent wastewater scheme serving properties within the Mullewa townsite.

CARRIED 7/0

3:47pm – Councillors Messina, Doherty and Thomas returned to the meeting.

0105.42 CHANGEOVER OF TOWN CREW UTILITY MW5002 AND MW5017

LOCATION/ADDRESS: -

NAME OF APPLICANT: Mullewa Shire Council

FILE REFERENCE: 111

PREVIOUS MINUTE/S & - REFERENCE: DATE AND AUTHOR: 8 May 2001 - Matthew Bowen, Manager Finance

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Provision was made in the 2000/2001 Municipal Budget for the changeover of MW5017. No provision was made for MW5002 as it was not anticipated that this vehicle would reach 40,000km prior to 30 June 2001.

COMMENT: Quotations have been sought on the changeover of two utilities being Mitsubishi Tritons, MW5002 and MW5017 which have both travelled 40,000kms.

Attached at APPENDIX B is a summary of quotations received including specified options to be added.

CONSULTATION: -

FINANCIAL IMPLICATIONS: The net cost to Council for both vehicles amounts to $8,482.00. The amount in excess of previous budget commitments will be $4,241.00

OFFICER That the quotations received from John Hughes Skipper Mitsubishi for RECOMMENDATION – the changeover of both MW5002 and MW5017 not exceeding a net cost ITEM NO 10.5.2: of $4,241.00 each be endorsed.

COUNCIL Moved: J B Thurkle Seconded: L M Newman DECISION: That the quotations received from John Hughes Skipper Mitsubishi for the changeover of both MW5002 and MW5017 not exceeding a net cost of $4,241.00 each be endorsed.

CARRIED 10/0

0105.43 UNPAID RATES – WRITING OFF

LOCATION/ADDRESS: -

PREVIOUS MINUTE/S & - REFERENCE: DATE AND AUTHOR: 01 May, 2001 – Matthew Bowen, Manager Finance

DISCLOSURE OF - INTEREST: BACKGROUND: As part of the rating process, Council offers various payment options including the ability to pay rates over four instalments. The final instalment due date has since expired and thus a review of all outstanding rates has been performed.

COMMENT: Upon review of those assessments which have outstanding amounts owing as at 01 May 2001, the following assessments have unpaid amounts for various reasons and need to be written off before 30 June 2001:

ASSESSMENT REASON/PARTICULARS AMOUNT $ NUMBER A129 LAND GIFTED TO CROWN PRIOR TO RATING 253.55 A363 2 X 240 LITRE REFUSE COLLECTION 240.00 2 X VOLUNEER FIRE LEVY 60.00 A154 1 X 240 LITRE REFUSE COLLECTION 120.00 A1185 DEAD MINING TENEMENT 5.58 A1245 DEAD MINING TENEMENT 149.33 A1246 DEAD MINING TENEMENT 149.33 A1247 DEAD MINING TENEMENT 149.33 A1248 DEAD MINING TENEMENT 149.33 A1249 DEAD MINING TENEMENT 149.33 A1259 DEAD MINING TENEMENT 149.33 A1184 DEAD MINING TENEMENT 489.55 A924 DEAD MINING TENEMENT 147.09 A51 VOLUNTARY FIRE LEVY 29.98 A1073 VOLUNTARY FIRE LEVY 3.52

A1133 VOLUNTARY FIRE LEVY 90.00 A1275 VOLUNTARY FIRE LEVY 1.18 A1276 VOLUNTARY FIRE LEVY 1.52 A1210 VOLUNTARY FIRE LEVY 12.01 A194 VOLUNTARY FIRE LEVY 4.45 A253 VOLUNTARY FIRE LEVY 2.51 A824 VOLUNTARY FIRE LEVY 1.81 A389 VOLUNTARY FIRE LEVY 2.68 A30 VOLUNTARY FIRE LEVY 2.61 A375 VOLUNTARY FIRE LEVY 14.32 A130 VOLUNTARY FIRE LEVY 2.68 A1169 VOLUNTARY FIRE LEVY 11.87 A633 VOLUNTARY FIRE LEVY 5.85 A32 VOLUNTARY FIRE LEVY 27.90 A1203 VOLUNTARY FIRE LEVY 21.41 A255 VOLUNTARY FIRE LEVY 30.00 A351 VOLUNTARY FIRE LEVY 30.00 A353 VOLUNTARY FIRE LEVY 30.00 A1030 VOLUNTARY FIRE LEVY 30.00 A12 VOLUNTARY FIRE LEVY 30.00 A126 VOLUNTARY FIRE LEVY 30.00 A139 VOLUNTARY FIRE LEVY 30.00 A23 VOLUNTARY FIRE LEVY 27.90 A352 VOLUNTARY FIRE LEVY 30.00 A80 VOLUNTARY FIRE LEVY 30.00 A196 VOLUNTARY FIRE LEVY 30.00 A36 VOLUNTARY FIRE LEVY 30.00 A135 VOLUNTARY FIRE LEVY 30.00 A228 VOLUNTARY FIRE LEVY 30.00 A243 VOLUNTARY FIRE LEVY 30.00 A29 VOLUNTARY FIRE LEVY 30.00 A852 VOLUNTARY FIRE LEVY 30.00 A306 VOLUNTARY FIRE LEVY 30.00 A307 VOLUNTARY FIRE LEVY 30.00 A308 VOLUNTARY FIRE LEVY 30.00 A310 VOLUNTARY FIRE LEVY 30.00 A311 VOLUNTARY FIRE LEVY 30.00 A897 VOLUNTARY FIRE LEVY 30.00 A110 VOLUNTARY FIRE LEVY 30.00 A1297 VOLUNTARY FIRE LEVY 30.00 A205 VOLUNTARY FIRE LEVY 30.00 A27 VOLUNTARY FIRE LEVY 30.00 A71 VOLUNTARY FIRE LEVY 30.00 A900 VOLUNTARY FIRE LEVY 30.00 A1034 VOLUNTARY FIRE LEVY 30.00 A109 VOLUNTARY FIRE LEVY 30.00 A187 VOLUNTARY FIRE LEVY 30.00 A197 VOLUNTARY FIRE LEVY 30.00 A213 VOLUNTARY FIRE LEVY 30.00 A256 VOLUNTARY FIRE LEVY 30.00 A270 VOLUNTARY FIRE LEVY 30.00 A372 VOLUNTARY FIRE LEVY 30.00 A412 VOLUNTARY FIRE LEVY 30.00

A58 VOLUNTARY FIRE LEVY 30.00 A6 VOLUNTARY FIRE LEVY 30.00 DOMESTIC REFUSE - VACANT 120.00 A72 VOLUNTARY FIRE LEVY 30.00 A85 VOLUNTARY FIRE LEVY 30.00 A136 VOLUNTARY FIRE LEVY 30.00 A188 VOLUNTARY FIRE LEVY 30.00 A211 VOLUNTARY FIRE LEVY 30.00 A212 VOLUNTARY FIRE LEVY 11.66 A313 VOLUNTARY FIRE LEVY 30.00 A121 VOLUNTARY FIRE LEVY 30.00 A207 VOLUNTARY FIRE LEVY 30.00 A248 VOLUNTARY FIRE LEVY 30.00 A268 VOLUNTARY FIRE LEVY 30.00 A301 VOLUNTARY FIRE LEVY 30.00 A487 VOLUNTARY FIRE LEVY 30.00 A52 VOLUNTARY FIRE LEVY 30.00 A856 VOLUNTARY FIRE LEVY 30.00 A1031 VOLUNTARY FIRE LEVY 30.00 A112 VOLUNTARY FIRE LEVY 30.00 A113 VOLUNTARY FIRE LEVY 30.00 A189 VOLUNTARY FIRE LEVY 30.00 A23 VOLUNTARY FIRE LEVY 30.00 A269 VOLUNTARY FIRE LEVY 30.00 A303 VOLUNTARY FIRE LEVY 30.00 A304 VOLUNTARY FIRE LEVY 30.00 A841 VOLUNTARY FIRE LEVY 30.00 A1033 VOLUNTARY FIRE LEVY 30.00 A1219 VOLUNTARY FIRE LEVY 30.00 A137 VOLUNTARY FIRE LEVY 30.00 A195 VOLUNTARY FIRE LEVY 30.00 A267 VOLUNTARY FIRE LEVY 30.00 A1316 VOLUNTARY FIRE LEVY 30.00 A387 VOLUNTARY FIRE LEVY 30.00 A18 VOLUNTARY FIRE LEVY 30.00 A1289 VOLUNTARY FIRE LEVY 30.00 A132 VOLUNTARY FIRE LEVY 30.00 A133 VOLUNTARY FIRE LEVY 30.00 A14 VOLUNTARY FIRE LEVY 30.00 A146 VOLUNTARY FIRE LEVY 30.00 A150 VOLUNTARY FIRE LEVY 30.00 A164 VOLUNTARY FIRE LEVY 30.00 A17 VOLUNTARY FIRE LEVY 30.00 A183 VOLUNTARY FIRE LEVY 29.99 A190 VOLUNTARY FIRE LEVY 29.98 A192 VOLUNTARY FIRE LEVY 30.00 A193 VOLUNTARY FIRE LEVY 30.00 A199 VOLUNTARY FIRE LEVY 30.00 A265 VOLUNTARY FIRE LEVY 30.00 A296 VOLUNTARY FIRE LEVY 30.00 A396 VOLUNTARY FIRE LEVY 30.00 A86 VOLUNTARY FIRE LEVY 30.00 A899 VOLUNTARY FIRE LEVY 30.00

A723 VOLUNTARY FIRE LEVY 30.00 A752 VOLUNTARY FIRE LEVY 30.00 $8,487.58

STATUTORY There are no statutory implications on this matter. ENVIRONMENT: POLICY IMPLICATIONS: There are no policy implications on this matter.

FINANCIAL IMPLICATIONS: There will be a loss of rate revenue of $8,487.58 for the financial year ending 30 June 2001.

STRATEGIC There are no strategic implications on this matter. IMPLICATIONS: VOTING REQUIREMENTS: Absolute majority.

OFFICER That the amount of $8,487.58 being unpaid voluntary fire levies, refuse RECOMMENDATION collection and mining tenements, as listed, be written off. ITEM NO. 10.5.3: COUNCIL Moved: G R Jenkin Seconded: L J Wainwright DECISION: That the amount of $8,487.58 being unpaid voluntary fire levies, refuse collection and mining tenements, as listed, be written off.

CARRIED 10/0

0105.44 FINANCE REPORT 30 APRIL 2001

DATE AND AUTHOR: 07 May, 2001 – Matthew Bowen, Manager Finance

COMMENT: FINANCIAL POSITION

The Bank Reconciliation balances for April 30, 2001 and March 31, 2001 with comparisons to the previous year, were as follows:

APRIL 2001 APRIL 2000 *MUNICIPAL FUND $81,940.33CR $419,409.14CR TRUST FUND $16,689.61CR $6,778.96CR

MARCH 2001 MARCH 2000 *MUNICIPAL FUND $220,873.32CR 579,386.67CR TRUST FUND $17,519.61CR 6,708.96CR *MUNICIPAL FUND INCLUDES ALL UNRESTRICTED FUNDS

BANK STATEMENT BALANCES: THE BANK BALANCES AS AT 30 APRIL 2001 WERE AS FOLLOWS:

UNRESTRICTED FUNDS MUNICIPAL FUND $5,138.91CR CASH DEPOSIT ACCOUNT $98,148.54CR COMMERCIAL BILL – EXCESS OF RESERVES 4,640.08CR RESTRICTED FUNDS RESERVE FUNDS COMMERCIAL BILL $177,640.08CR TRUST FUND $16,459.61CR

ALL OF THE ABOVE FUNDS ARE INVESTED WITH THE COMMONWEALTH BANK.

STATUTORY There are no statutory implications on this matter. ENVIRONMENT: POLICY IMPLICATIONS: There are no policy implications on this matter.

FINANCIAL IMPLICATIONS: There are no financial implications on this matter.

STRATEGIC There are no strategic implications on this matter. IMPLICATIONS: VOTING REQUIREMENTS: -

OFFICER That the Finance Report for the period ended 30 April 2001 be received. RECOMMENDATION ITEM NO 10.5.4: COUNCIL Moved: G R Jenkin Seconded: J B Thurkle DECISION: That the Finance Report for the period ended 30 April 2001 be received.

CARRIED 10/0

0105.45 HISTORIC ENGINES – PRESERVATION OF

NAME OF APPLICANT: Machinery Preservation Club of WA (Incorporated)

FILE REFERENCE: 610

PREVIOUS MINUTE/S & 0010.27; F0010.06; 0008.34; F9802.16; F9811.06 REFERENCE: DATE AND AUTHOR: 10 May 2001 - Graham Wilks, Chief Executive Officer

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: In October 2000 after having determined that Mr Phil Keeffe had given his assent to the restoration of the Category One and Category Two machine items the Chief Executive Officer was empowered to negotiate restoration of such items in accordance with Council’s previous determination on August 2000.

The Machinery Preservation Club of Western Australia has undertaken collection of those Category One and Two items and drafted for Council’s acceptance, an agreement.

COMMENT: The draft agreement as prepared by the Machinery Preservation Club provides that the Category One engines will be restored to the best ability of the Club and that no disposal of such engines can take place without the approval of the Council. The Category Two engines are gifted to the Machinery Preservation Club with full transfer rights of

ownership.

Attached at APPENDIX C is a copy of the draft agreement for Council’s comment.

Attached at APPENDIX D is correspondence from the Machinery Preservation Club of WA in which it details information with respect to the Category One and Category Two engines and of their historical worth.

CONSULTATION: -

STATUTORY Mr Phil Keeffe, the original donor of the engines, has been kept fully ENVIRONMENT: informed and is aware of the action of Council with respect to these engines. The Machinery Preservation Club has been in contact with him and he supports the action being undertaken by Council.

STRATEGIC The generous action of Council in this regard has been known and is IMPLICATIONS: appreciated. Advertising of Council’s involvement through the affixation of a brass name plate will be beneficial to the Municipality.

OFFICER That the agreement between the Mullewa Shire Council and the RECOMMENDATION – Machinery Preservation Club of Western Australia with respect to the ITEM NO 10.5.5: conditions surrounding the restoration and change of ownership of Category One and Category Two engines as previously identified be entered into and that the Municipal Seal be duly affixed.

COUNCIL Moved: B I N Thomas Seconded: M R Doherty DECISION: That the agreement between the Mullewa Shire Council and the Machinery Preservation Club of Western Australia with respect to the conditions surrounding the restoration and change of ownership of Category One and Category Two engines as previously identified be entered into and that the Municipal Seal be duly affixed.

CARRIED 10/0

0105.46 MULLEWA FOOTBALL CLUB – FINANCIAL SUPPORT

LOCATION/ADDRESS: -

NAME OF APPLICANT: Mullewa Football Club

PREVIOUS MINUTE/S & 0011.30 REFERENCE: DATE AND AUTHOR: 10 May 2001 - Graham Wilks, Chief Executive Officer

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Correspondence has been received from the Mullewa Football Club in which it requested that the Mullewa Shire Council set aside a grant of $10,000.00 in the upcoming budget to be used for the purposes of:

 Operating Costs - $6,000.00  Administrative Costs - $2,000.00  Development of Pride and Cultural Awareness Initiatives - $2,000.00 Total Cost $10,000.00

It advises that these figures are based on projected costs for the 2001 season and will ensure that the Club remains viable for the season.

The Club advises that it has developed a comprehensive budget for the 2001 season and beyond and when finalised it will be forwarded to Council along with a detailed plan of how the grant will be used and a copy of the Club’s Strategic Plan which was developed following a series of workshops involving players and officials.

COMMENT: In November 2000 the Mullewa Football Club approached Council with a request to waive the sportsground fees for 2000 and 2001 seasons and to provide financial support of $10,000.00. At that time the Council determined to advise the Club that it needed more information with respect to anticipated outcomes and a future direction. The information as supplied by the Club was insufficient on which to be able to make a decision and it needed to provide information on its long term future including supporting documentation as to financial viability, membership and direction.

CONSULTATION: -

FINANCIAL IMPLICATIONS: There is an amount of $1,375.00 outstanding from the Mullewa Football Club being half of the sportsground usage charge as imposed for the 2000 season. The provision of financial assistance as requested by the Club will be a matter for determination as part of the 2001/2002 Municipal Budget.

OFFICER That information and requests from the Mullewa Football Club for RECOMMENDATION – financial support be noted and that a decision be made only after having ITEM NO 10.5.6: received further information and supporting documentation as detailed by the Club.

COUNCIL Moved: M R Doherty Seconded: L J Wainwright DECISION: That information and requests from the Mullewa Football Club for financial support be noted and that a decision be made only after having received further information and supporting documentation as detailed by the Club.

CARRIED 10/0

0105.47 JUVENILE CRIME ISSUES – RESOLUTION OF

FILE REFERENCE: 403

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: On Tuesday 8 May the Shire President convened a meeting with the heads of regional government agencies and local organisational representatives to consider the question of juvenile criminal activity within the Mullewa townsite and to seek to develop a strategy and commitment from agencies to assist to overcome the problem. This meeting followed on from a community meeting held on Thursday 3 May called by the Mullewa Aboriginal community and chaired by Mr Taffy Papertalk in which some thirty community members also discussed this issue.

COMMENT: Attached at APPENDIX E is a copy of damage reports submitted by Council staff for the period from July 2000. Highlighted within that report is specific damage which can be identified as the result of juvenile activity. This information was conveyed to the meeting on 8 May and will also be referred to Safer WA.

The outcome of 8 May meeting is that all government agencies working within the Mullewa townsite have reaffirmed their commitment through the provision of resources to assisting the community to deal with juvenile crime issues. It is intended that an Interagency Working Group will be formed with the specific objective of targeting repeat juvenile offenders and their associated families in order to achieve a modification of their behaviours. It was noted that unless such strategies can be put in place and are effective then it is likely that a number of juveniles from within this community and a large number under the age of ten years, will come into contact with the criminal justice system.

At the meeting on 8 May the Council also came in for some criticism for not having a Youth Development Officer although it was noted that the

officer has only been gone for the last two months and that the incidents of criminal damage stretch prior to that, and that the officer is restricted under the terms of agreement with Family and Children’s Services to dealing with youth ten years and over. However, based upon the level of support shown at the community meeting and at the meeting on 8 May, for the Council to continue to operate a service aimed at youth, advertising will shortly occur to find a replacement officer.

CONSULTATION: -

STATUTORY The powers to deal with criminal acts and care and protection of children ENVIRONMENT: primarily rest with government agencies. The Council should support such agencies but would need to be careful that it did not act outside its limited powers.

STRATEGIC The Council needs to continue to maintain pressure on the State IMPLICATIONS: Government and work with organisations such as Safer WA Mullewa.

OFFICER That RECOMMENDATION – ITEM NO 10.5.7:  Establishment of an Interagency Working Group to tackle issues associated with unacceptable juvenile activity, under the banner of Safer WA Local Committee is endorsed, and  The Chief Executive Officer undertake immediate advertising to replace the Youth Development Officer.

COUNCIL Moved: B I N Thomas Seconded: F W Newman DECISION: That

 Establishment of an Interagency Working Group to tackle issues associated with unacceptable juvenile activity, under the banner of Safer WA Local Committee is endorsed, and  The Chief Executive Officer undertake immediate advertising to replace the Youth Development Officer.

CARRIED 10/0

Councillor Wainwright suggested that if a request is received for a BMX track or skate park that the children assist with the building of the tracks.

0105.48 AUDITORS – APPOINTMENT OF

LOCATION/ADDRESS: -

FILE REFERENCE: 204

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Council is required to appoint auditors for the period commencing 1 July 2001. Council’s current auditors are Haines Norton & Co whose term expires on 30 June 2001 for the audit year 2000/2001.

There is no requirement to go to public tender for the appointment of auditors.

An interest has been expressed from the Shires of Chapman Valley, Irwin and Northampton to join with Mullewa in a joint appointment of an auditor.

COMMENT: There may be some advantage to a joint audit approach with neighbouring local governments as was undertaken at the time that Haines Norton & Co were appointed. The intention would be that this Council would act as the lead agency and call for quotations for the provision of audit services on a regional basis to each of those local government authorities. Appointment based upon that information would subsequently be confirmed by each individual Council.

CONSULTATION: -

STATUTORY Local Government Act and the Local Government (Audit) Regulations ENVIRONMENT: 1996

FINANCIAL IMPLICATIONS: There are no known financial implications but will form part of the 2001/2002 budget process.

STRATEGIC There may be benefit in a joint regional approach. IMPLICATIONS: VOTING REQUIREMENT: -

OFFICER That RECOMMENDATION – ITEM NO 10.5.8:  Quotations be sought from suitably qualified auditors to provide audit services on a joint regional basis to the Shires of Mullewa, Chapman Valley, Irwin and Northampton, and  That this authority be the lead agency to coordinate the quotation process.

COUNCIL Moved: L J Wainwright Seconded: N D Johnstone DECISION: That

 Quotations be sought from suitably qualified auditors to provide audit services on a joint regional basis to the Shires of Mullewa, Chapman Valley, Irwin and Northampton, and  That this authority be the lead agency to coordinate the quotation process.

CARRIED 10/0

0105.49 MUNICIPAL WORKCARE SCHEME – REVISED SCHEME RULES

LOCATION/ADDRESS: -

NAME OF APPLICANT: Municipal WorkCare

FILE REFERENCE: 104

DISCLOSURE OF The Author has no Disclosure of Interest INTEREST: BACKGROUND: Correspondence has been received from Municipal WorkCare which operates the Municipal WorkCare Scheme (Insurance) in which it advises that it has prepared a set of revised Scheme rules for ratification by Council.

The Scheme rules need to be ratified by Council no later than 31 May 2001.

COMMENT: Attached at APPENDIX F is a copy of correspondence from Municipal WorkCare and a summary of the substantive changes which are proposed under the revised Scheme rules. Given that the activity of the Schemes covered by the Workers’ Compensation and Rehabilitation Act 1991 and WorkCover WA guidelines it would be difficult to determine from this authority whether there is anything of detriment to it should the Scheme rules amendment be approved. In such cases reliance is placed upon the Western Australian Municipal Association and the Board Chairman to ensure that the best interests of the respective local government members are being served.

CONSULTATION: -

STATUTORY Workers’ Compensation and Rehabilitation Act 1981 ENVIRONMENT: POLICY IMPLICATIONS: There are no known policy implications at this time.

OFFICER That the proposed amendments to the Municipal WorkCare Scheme RECOMMENDATION – rules as contained in the April 2001 Scheme Rules Document are noted ITEM NO 10.5.9: and supported.

COUNCIL Moved: L M Newman Seconded: G R Jenkin DECISION: That the proposed amendments to the Municipal WorkCare Scheme rules as contained in the April 2001 Scheme Rules Document are noted and supported.

CARRIED 10/0

0105.50 ACCOUNTS FOR PAYMENT AND SPECIAL PAYMENTS

DATE AND AUTHOR: 16 May 2001 - Jan Wilks, Accounts Clerk

COMMENT: Attached at APPENDIX G is a list of accounts for payment and special payments totalling $261,096.26 for the month of April 2001.

VOTING REQUIREMENTS: -

OFFICER That the accounts numbered RECOMMENDATION – ITEM NO. 10.5.10: Trust Fund 0048 Municipal Fund 5381 – 5412 (inclusive) Municipal Fund 5418 – 5507 (inclusive) Direct Debit Salaries & Wages – 11.04.2001, 26.04.2001, 09.05.2001

totalling $261,096.26, and Special Payments numbered

Trust Fund 0048 Municipal Fund 5381 – 5412 (inclusive) Direct Debit Salaries & Wages – 11.04.2001, 26.04.2001, 09.05.2001

be passed for payment.

COUNCIL Moved: M R Doherty Seconded: N D Johnstone DECISION: That the accounts numbered

Trust Fund 0048 Municipal Fund 5381 – 5412 (inclusive) Municipal Fund 5418 – 5507 (inclusive) Direct Debit Salaries & Wages – 11.04.2001, 26.04.2001, 09.05.2001

totalling $261,096.26, and Special Payments numbered

Trust Fund 0048

Municipal Fund 5381 – 5412 (inclusive) Direct Debit Salaries & Wages – 11.04.2001, 26.04.2001, 09.05.2001

be passed for payment.

CARRIED 10/0

0105.51 CHIEF EXECUTIVE OFFICER’S REPORT – MAY 2001:

Forthcoming Meetings

18.05.2001 Mid West Regional Road Group – Technical Working Group Meeting – Mullewa – 9:30am 23.05.2001 Visit of Mr Richard Mann, Regional Manager Main Roads WA – Mullewa – 9:30am 31.05.2001 Northern Ward Teleconference – Mullewa – 8:30am 31.05.2001 Central Sub-Group Meeting – Mullewa – 10:30am 08.06.2001 FESA Western Rescue Symposium – Perth – 8:30am 09.06.2001 Transport Review Seminar – Geraldton – 8:00am 11.06.2001 Safer WA Mullewa Local Committee Meeting – Mullewa – 1:00pm 15.06.2001 Mid West Regional Road Group Meeting – City of Geraldton – 9:00am 22/23/24.06.2001 Councillor Development Weekend – Perth 09.07.2001 Safer WA Mullewa Local Committee Meeting – Mullewa – 1:00pm

19.04.2001: Official Opening Of Radio Retransmission Facilities

On Thursday 19 April 2001 I represented the Council at the official opening of the AM Radio retransmission facilities in Morawa.

You may recall that the opening was the culmination of the establishment of commercial Geraldton broadcasting service within the North Midlands area and directly as a result of assistance provided by the member Councils of the North Midlands Voluntary Regional Organisation of Councils.

The retransmission facility was officially opened by Professor David Flint, the Chairman of the Australian Broadcasting Authority.

23.04.2001: Single Association Forum

On Monday 23 April 2001 the Shire President and Deputy President accompanied by myself attended the Single Association Forum meeting at the Ascot Racecourse in Perth. The intention was to consider the report from the Single Association Taskforce including the preferred model as developed by that Taskforce to progress and refine movement towards the establishment of a Single Association.

A number of motions were put forward by the Single Association Taskforce Executive which was then subsequently voted upon by the membership. The clear intention of the meeting based upon voting was that a Single Association be introduced with a 24 member Executive, twelve of which come from CSCA and CUCA former members. CSCA membership in attendance did not support a recommendation that the Lord Mayor of the City of Perth be an ex-officio member of the State Council.

It is expected that, based upon that meeting and the meeting the previous day of LGA members, a further Position Paper will be put to all local governments in time for adoption at the annual conference in early August.

10.6.4 27.04.2001: Safer WA Mid West District Committee Meeting

On Friday 27 April 2001 the Shire President and myself attended a meeting of the Safer WA Mid West District Committee in Geraldton in our capacity as delegates from the Safer WA Mullewa Local Committee.

At that meeting a motion from the Safer WA Mullewa Local Committee was put and subsequently passed at District level that parents and guardians be made responsible for any criminal activity of children under the age of ten years.

Moved: G R Jenkin Seconded: M R Doherty

That the Chief Executive Officer’s report for the month of May 2001 be received.

CARRIED 10/0

0105.52 GENERAL BUSINESS:

0105.53 TELECENTRE – VIDEO CONFERENCING

Councillor Thomas advised Council that video conferencing facilities will be available at the Telecentre in the near future.

0105.54 TELECENTRE – RATING

Councillor Thomas requested that the Chief Executive Officer ascertain whether or not the Telecentre will be exempt from Council rates.

0105.55 COMMUNITY NOTICE BOARD – ERECTION OF

Councillor Thomas enquired about the possibility of having a notice board erected in an appropriate place in the central business district.

Councillor Thurkle advised that he is currently in the process of providing a notice board in his business premises.

0105.56 ANTI-GRAFFITI PAINT – USE OF

Councillor Thomas requested that the graffiti on the pool walls be removed and directed the Chief Executive Officer to investigate the cost of using graffiti resistant paint for the swimming pool as well as the tourist centre walls.

0105.57 MALEY STREET – CONDITION OF

Councillor Thurkle advised that he has received complaints regarding the condition of Maley Street which has become very corrugated. He informed Council that a car had rolled over while driving along Maley Street on Tuesday 25 May.

CLOSURE OF MEETING:

4:32pm – The President closed the meeting.

These minutes were confirmed at a meeting on 20 June 2001.

Signed: A J Messina, President

Date: 20 June 2001

PRESIDENT: MINUTES CONFIRMED ON 20 JUNE 2001 PAGE 41