Minutes of Regular Meeting

MINUTES OF REGULAR MEETING SAN JUAN COLLEGE BOARD NOVEMBER 3, 2009

ITEM A. CALL TO ORDER

The meeting was called to order by Chairman Chance at 7:00 p.m. The following members were present:

R. Shane Chance, Chairman Kenneth W. Hare, Vice Chairman Eva B. Stokely, Secretary Evelyn B. Benny, Member Chad R. King, Member Dr. Joseph P. Pope, Member

Members absent:

D. Craig Walling, Member

ITEM B. WELCOME OF GUESTS AND VISITORS

San Juan College administrators and staff in attendance were Dr. Carol J. Spencer, Stacey Allen, Shelley Amator, Diane Bennett, Sherri Biringer, Jon Betz, Steve Biernacki, Dr. Al Buyok, Kim Coufal, Gayle Dean, Dave Eppich, Dianne Garcia, Laurie Gruel, Jan Hendrix, Pernell Jones, Lynn Lane, Bill Lewis, Jerry McKeen, Dr. Eric Miller, Randy Pacheco, Lowell Parrish, Rhonda Schaefer, Mike Tacha, and Dr. Sandra Tracy. Guests from the San Juan College Foundation were David Cardiff, Dick Ledbetter, Len Scalzi, Bev Taylor, and Myron Taylor. Other guests were Judge John Dean, Ken Christenson and Denise Corcoran from Leadership San Juan Class of 2009, and Jeff Golden, Daily Times. Gayle Dean, Executive Director of the San Juan College Foundation introduced Jan Tucker and Josh Payne of New Mexico Land and Title who presented a check for $2,500.00 to the Foundation for the Chili Currier Endowed Scholarship.

ITEM C. ADOPTION OF AGENDA

Mr. Walling moved and Mrs. Benny seconded the motion to adopt the agenda, with the deletion of Items D., H., and the addition of Item J.2. MOTION CARRIED by unanimous voice vote.

ITEM D. CITIZEN COMMENT

51 ITEM E. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 6, 2009

Mr. Walling moved and Mr. King seconded the motion to approve the Regular Meeting Minutes of October 6, 2009. MOTION CARRIED by unanimous voice vote.

ITEM F. CORRESPONDENCE

1. Marie Schumacher, Director of Career Services, received a note of thanks e-mail from Dale Lukow, Counselor/Athletic Director, Kirtland Middle School, for the recent Middle School Career Fair held here on campus. Over 200 students from Kirtland attend.

2. Jill Carlson, Director, Testing Center, received a letter of congratulations from Dr. Louis Woodruff, President, National College Testing Association, for receiving the 2009 Service Recognition Award from the National College Testing Association. Dr. Woodruff expressed his appreciation for Jill’s contributions as Chairperson of the Grant Program Committee and her services on the NCTA Governing Board.

3. Dr. Spencer received a note from George Boggs, President, American Association of Community Colleges congratulating the Board for receiving the 2009 ACCT Western Region Equity Award and for setting such a great example.

ITEM G. STAFF REPORTS

1. Personnel Report

Stacey Allen, Assistant Director, Human Resources, reported the following appointments were made since the last Board meeting: Roscoe Franklin Thornhill was hired as Automotive Recruiter Liaison, School of Trades and Technology, effective October 5, 2009; Samuel Gugliotta was hired as Developmental Math Instructor, School of Science, effective October 12, 2009; Benjamin Mattson was hired as Theater Technician-Public Events, School of Humanities, effective October 19, 2009; and Kimberly Allen was hired as Administrative Assistant I, Human Resources, effective October 26, 2009. Under changes: Ms. Allen noted a correction that Lonnie Rednour changed from a part-time Instructional Associate I, Office of Technology Services, to a full-time Instructional Associate I, Office of Technology Services, effective September 28, 2009; and Henry Oh changed from Director of Simulation Center, School of Health Sciences, to Director of Respiratory, School of Health Sciences, effective October 8, 2009. Under separations: Tivona Wilson, Custodial Worker II, resigned for personal reasons effective September 30, 2009; Phillip Otero, Security Officer II, termination on September 30, 2009; and Kelly Read, Program Development Specialist, Child & Family Development Center, resigned for other employment effective October 9,

52 2009. Dr. Pope moved and Mrs. Benny seconded the motion to approve the Personnel Report as submitted. MOTION CARRIED by unanimous voice vote.

2. Financial Report

Pernell Jones, Vice President for Business Services, presented the financial report for the month ending September 2009. The Balance Sheet reports Total Assets of $95.2 million. Of that total, $10.38 million, or 10.9%, is Cash and Investments and $78.58 million, or 82.5%, is Property, Plant and Equipment.

At the prior month’s end, Student Accounts Receivables totaled $2.29 million. While that amount has been liquidated consistent with the scheduling for processing state and federal financial aid, it has transitioned to the ‘Other Receivables’ line item in the Restricted Fund. The preponderance of the $4.31 million reported in that line are amounts due from the U.S. and New Mexico governments in reimbursement of aid distributed to students.

On the Operating Budget Variance Report, through September 30 the total budget variance is just under $21,000.00. This statement is the first tangible indication of the challenges that is anticipated in the Local Taxes line item, primarily in terms of Production Taxes. In FY 2008, total Production Taxes amounted to just over $8 million. Last year the total was $7.3 million. When the budget was built for the current fiscal year, $5.9 million was projected, which was consistent with the best information the College had at the time. Now evidence seems to indicate that revenue may only be $4 million. That challenge will continue to dominate financial statement reports and what was a favorable budget variance on September 30 will be an unfavorable budget variance when the October 31 statement is reviewed.

The Bookstore reports a favorable budget variance of $40,134.00. Bookstore sales through September 30 exceed budget projections by $218,000.00.

In Food Service operations, sparse traffic during the month of August resulted in an early unfavorable variance for that operation. However, September, the first full month of the Fall semester, resulted in approximately $20,000.00 more in revenue than budgeted for that time period. It is hopeful that this is a positive result that we can continue to build on for the remainder of the fiscal year.

Mr. Walling moved and Mrs. Benny seconded the motion to approve the Financial Report as submitted. MOTION CARRIED by unanimous voice vote.

53 3. San Juan College Foundation Annual Update

Gayle Dean, Executive Director, San Juan College Foundation, provided highlights of the Foundation’s activities for the 2008-2009 fiscal year. The Foundation provided scholarships to over 500 students, gave over $495,000 in scholarships and student awards, gave away over 300 computers to students, provided $81,900 in faculty and staff awards, provided funds for the Learning Commons through the capital campaign fundraising, and co-sponsored the Wells Fargo-Aztec Well Golf Tournament for scholarships, which has raised over $540,000 since its inception. Overall, contributions from the Foundation to the College for 2008-2009 totaled $3,591,176. In the Foundation’s Million Dollar Campaign goal of $1.9 million, monies received totaled $1,038,167, with pledges of $325,000.

ITEM H. OLD BUSINESS

There were no old business items for discussion or approval.

ITEM I. PRESIDENT’S REPORT

Dr. Spencer commented briefly on her activities of the month.

ITEM J. NEW BUSINESS

1. Approval of Indigent Youth Programming Sub-Award

Since 2007, San Juan College has received appropriations from the State of New Mexico for Indigent Youth programming. The total appropriation, including amounts scheduled for receipt during the current fiscal year, is $291,000.00.

Utilizing guidelines prescribed by the State Departments for Higher Education and Finance and Administration, the College requested proposals for a value-based recreational program to serve indigent youth in San Juan County.

Two proposals were received and evaluated according to institutional standards. The proposal submitted by First Tee of San Juan County, NM received the highest evaluation. Dr. Spencer recommended the Board approve The First Tee of San Juan County, NM as the sub-awardee for Indigent Youth appropriations received by the College from the State of New Mexico. Mr. Walling moved and Mr. King seconded the motion to approve the recommendation as presented. MOTION CARRIED by unanimous voice vote.

54 2. Approval of Cisco SMARTnet Maintenance Agreement

The College’s technological infrastructure includes routers, switches, firewalls, telephones, and other equipment manufactured by Cisco. The Cisco SMARTnet maintenance agreement that provides service and enhancement support for this equipment is slated for renewal. The College has received a proposal in the amount of $75,900 for annual renewal of this agreement through Information Systems Consulting under a pricing agreement with the State of New Mexico. This expenses was included in the institution’s FY10 operating budget. Dr. Spencer recommended that the Board approve renewal of the Colleges Cisco SMARTnet maintenance agreement for an amount not to exceed $75,900, including applicable gross receipts taxes. Mr. King moved and Mrs. Benny seconded the motion to approve the recommendation. MOTION CARRIED by unanimous voice vote.

ITEM K. ANNOUNCEMENT OF NEXT MEETING

1. Executive Session to Discuss Collective Bargaining

Pursuant to Section 10-15-1 to 10-15-4, NMSA 1978, Subsection E, Paragraph 3, the Board will go into Executive Session to discuss Collective Bargaining. A motion was made at 7:38 p.m. by Mr. Walling and seconded by Mr. Hare for the Board to meet in Executive Session to discuss the Collective Bargaining. MOTION CARRIED by unanimous voice vote. The Executive Session concluded at 8:07 p.m. and the matters discussed in the closed meeting were limited only to those specified in the motion for closure. Mr. Walling moved and Dr. Pope seconded the motion to return to the Regular Meeting. MOTION CARRIED by unanimous voice vote. Mr. King moved and Mr. Walling moved to direct Dr. Spencer to contact the College’s labor attorney, Wayne Bingham, and direct him to appeal the ruling by Judge Karen Townsend to the next level of appeal (state district court) for the consideration of inclusion of all instructional professionals in the class to be considered in the formation of a faculty bargaining unit. MOTION CARRIED by unanimous voice vote.

The next regular meeting will be held on Tuesday, December 1, 2009, at 6:00 p.m. in the San Juan College Board Room.

55 ITEM L. ADJOURNMENT

Mr. Walling moved and Mr. King seconded the motion to adjourn. The meeting was adjourned by Chairman Chance at 8:10 p.m.

______R. Shane Chance, Chairman San Juan College Board

ATTEST: ______Date: ______Eva B. Stokely, Secretary San Juan College Board