Job Title: Legacy Marketing Administration Assistant

Marie Curie Cancer Care

Job Description

Job title: Legacy Marketing Administration Assistant Department Individual Giving Location Caterham Reports to: Legacy Advisor (for regional admin support) Legacy Development Manager or Legacy Manager Job Summary: To assist the Legacy Advisor with specific administrative and secretarial tasks.

Main Duties

1. To undertake a wide range of responsibilities in the Legacy Advisor office including word processing, data entry, making and receiving telephone calls and filing.

2. To receive and collate information on behalf of the Legacy Advisor, e.g. event and Free Will responses, feedback forms and various supporter communications.

3. To assist with the coordination, planning and evaluation of Legacy events, Free Will schemes, conference exhibitions and other relevant promotions.

4. To follow up and resolve a variety of enquiries and requests relating to Legacies work from internal departments and Marie Curie Cancer Care supporters and volunteers.

5. Accurate completion of a variety of reports working to tight deadlines.

6. Research of venues and events from the Internet and other sources.

7. Sourcing of appropriate solicitors for local Free Will schemes.

8. To attend training relevant to the job role as and when appropriate.

Key Liaisons

Internal- Legacy Advisor, Legacy Development Manager, Individual Giving Manager – Legacies, Legacy Fundraiser, Legacy Administration Team, Fundraising Operations, Supporter Relations Team. External- Local venues, solicitors, press/media, event organisers, marketing equipment suppliers, volunteers and supporters.

General

Marie Curie Cancer Care operate a no-smoking policy and the post holder should either be a non-smoker or be prepared not to smoke in the office or when on Marie Curie Cancer Care business outside the office.

All employees are required to be aware of their responsibilities towards health and safety and to adhere to the fire regulations.

This job description is not exhaustive; it merely outlines the duties and is subject to change in consolation with the post holder. Marie Curie Cancer Care Person Specification

Job title Legacy Marketing Administration Assistant Job reference SE2027

Criteria Essential Desirable

Skills / Abilities  Excellent administrative and  Good interpersonal / organisational skills; communications skills;  Able to work on own initiative;  Good influencing skills  A methodical approach and keen eye for detail;  IT skills including MS Office (Word, Excel, Outlook, PowerPoint), databases, email;  Excellent telephone manner

Qualifications,  Five GCSEs (Grade C or equivalent) training and including, English and Maths; education OR

 Demonstrable literacy and numeracy.

Experience  Two years experience of working in an  Secretarial experience; office or similar type role.  Team working;  Working for charity or in the not- for-profit sector. Job title: Legacy Marketing Administration Assistant Job reference SE2027 Salary scale Marie Curie Payscale Salary £14,457 to £16,062 + £2550 London Allowance pro rata Annual leave entitlement 25 days per annum + bank holidays pro rata Notice period One month (after probationary period) Working hours 21 hours per week Probationary period Six months Disclosure Check None

Other benefits  Continued access to NHS Pension Scheme (subject to eligibility)  Marie Curie Cancer Care Group Personal Pension Scheme  Season ticket loan  Loan schemes for bikes; computers and satellite navigation systems

Due to administration costs borne by the charity, we regret that only short-listed candidates will be contacted. If you have not heard from us within four weeks of the below closing date, please assume that your application has been unsuccessful.

Candidates can continue membership of the NHS pension scheme, subject to eligibility

Closing date: 15th September 2014 at 5pm

To apply please visit our website www.mariecurie.org.uk/jobs

Please email your application form to [email protected] with the subject line ‘Reference Number – Job Title – Location’ or via post to Marie Curie Cancer Care, Recruitment Centre, 89 Albert Embankment, Vauxhall, London, SE17TP.

Marie Curie Cancer Care aims to be an employer of choice and is committed to equal opportunities. Charity reg no. 207994 (England & Wales), SCO38731 (Scotland).