AIACC Proposed Guidelines For

AIACC Guidelines for Submission of Final Technical Report

Submission Requirements

The final Technical and Financial Reports for the AIACC regional studies are due within four months of the project completion date (31 December 2004 for most studies). Thus, the reports are due on or before 30 April 2005.

This document describes the requirements and format for Final Technical Report. Instructions for the Final Financial Report are provided in a separate document.

Guidelines for the Final Technical Report

The Final Technical Reports for the AIACC regional studies are not solely administrative documents, but also and more importantly scientific reports that document the methods, results, and outcomes of each of the AIACC regional studies. These documents will be distributed by AIACC to international donors and the international global change policy and science communities. The reports will be among the most visible outputs of the AIACC Project and our success will be judged to a significant degree based upon the quality of the technical reports. For this reason, your report should be written concisely in clear and correct English. The main findings and their importance should be clearly identified, articulated, and supported, methods should be described in sufficient detail such that the reader can understand and critically evaluate what was done and how, quantitative results and graphics should be checked and rechecked, and citations and references to published literature should be complete.

The body of the Technical Report should be no longer than 200 pages (12 point font, 1.5 line spacing) of text, inclusive of figures and tables. Major outputs of your project such as published journal articles, working papers, workshop reports, etc. should be submitted separately to START. START plans to publish the Technical Reports in regional volumes. The regional volumes will include only your Technical Report proper and will not include any addenda that you submit. For this reason, your Technical Report should NOT include citations such as “see appendix X.” There won’t be an appendix X in the published volume!

The report and other project outputs should be submitted in paper copy (2 unbound copies) and on CD- ROM. The report and other submitted outputs should be separate electronic files on the CD-ROM with clear, descriptive titles. Because these reports will be published in book form by AIACC, please include raw (original) files for all figures found in the body of your final report. These should be in a “Figures” folder on the CD-ROM, and will most likely be in EPS or other raw file format. If you also have JPG, TIFF, or GIF versions of these files, please include them.

Technical Report Outline

The final technical report should follow the outline below. All projects must include the sections Project Information; Executive Summary; Introduction; Capacity Building Outcomes and Remaining Needs; National Communications, Science-Policy Linkages and Stakeholder Engagement; Outputs of the Project; and Policy Implications and Future Directions in their technical report. The sections Characterization of Current Climate and Scenarios of Future Climate Change, Socioeconomic Futures, Impacts and Vulnerability, and Adaptation should be included if relevant to your project. Following this common format will make it easier for readers to find information on these general themes from multiple projects. If you wish to deviate from the common outline, please make a request to do so prior to submission of the final report.

1  Project Information (Approximately 2 pages) This section is intended to provide summary information about your project. Most of the information has previously been provided for the CIESIN/AIACC Data, Methods and Synthesis website. Information currently found on http://beta.sedac.ciesin.columbia.edu/aiacc/synthesis.html should be updated and included in this section of the report.

o Project Title and AIACC Reference Number Many of the projects have overly long and/or awkwardly worded titles. You are encouraged to revise your project title to one that is brief, indicates the main focus of your research, and identifies the geographic region of study. The new, shortened title will be used in the table of contents of the published AIACC technical report volume.

o Abstract 300 words

o Investigator(s) List the name, nationality and institutional affiliation of the investigators who contributed to the research. List the Principal Investigator(s) first and include contact information for the PI(s) (e- mail address and physical mailing address)

o Administering Institution Name and city and country of location of the Administering Institution for the project.

o Participating Stakeholder Institutions Names and city and country of location of institutions that participated as representatives of stakeholders in the project.

o Project Funding and In-kind Support Name all institutions that provided funding or in-kind support for the project and report the US dollar amount of funding and US dollar amount of in-kind support provided by each. AIACC should be listed first.

o Countries of Primary Focus

o Case Study Areas

o Sectors Studied List of economic sectors that the regional study directly and primarily addressed if relevant to your project (e.g. Agriculture [specify, e.g., crop production, livestock, plantation, mixed crop- livestock, etc.), Forestry, Fisheries, Water resources, Tourism, Infrastructure, Other (please specify)]

o Systems Studied List of systems that the regional study directly and primarily addressed if relevant to your project [e.g. Regional economy, Human settlements (specify, e.g., urban, rural, coastal, mountain, floodplain, etc.), Human health, Food security, Ecosystems (specify, e.g., grasslands, forests, estuarine, etc.), Land use/land cover, Coastal zones, Biodiversity, Other (please specify)]

2 o Groups Studied List of groups that the regional study directly and primarily addressed if relevant to your project [e.g. Livelihood groups (specify, e.g., commercial cereal farmers, subsistence farmers, herders, etc.), Demographic groups (women, men, children, elderly, urban poor, rural poor, etc.), Other (please specify)]

o Sources of Stress and Change List the primary sources of stress or change that are addressed in the study [e.g. changes in mean annual or seasonal climate, changes in extremes (e.g. drought, floods, storms), Land use change, Land degradation, desertification, Population growth, Economic growth, Technological change, Institutional change, Other (please specify)]

 Executive Summary (No more than 10 pages). The Executive Summary should include the following sections:

o Research problem and objectives o Approach o Scientific findings o Capacity building outcomes and remaining needs o National Communications, Science-Policy Linkages and Stakeholder Engagement o Policy implications and future directions

 Introduction Overview of the research problem and problem context, broad objectives of the research, importance of the research, main components of the research and their relation to each other, other introductory information as relevant.

 Characterization of Current Climate and Scenarios of Future Climate Change

o Activities Conducted Report activities conducted during the study to characterize current climate and to construct scenarios of future climate change for your study area.

o Description of Scientific Methods and Data Describe the methodologies, data, and data sources employed to characterize current climate and construct scenarios of future climate change. Provide sufficient detail to enable the reader to understand and critically evaluate what was done and how.

o Results Report the detailed results of the climate analyses and scenario construction. Use tables and graphics to summarize and visually present your results.

o Conclusions Summarize the results and interpret their implications for your overall research objectives.

 Socio-Economic Futures

o Activities Conducted Report activities conducted during the study to construct scenarios of socio-economic futures for your study area.

3 o Description of Scientific Methods and Data Describe the methodologies, data and data sources employed to characterize present socioeconomic conditions and construct scenarios of future socioeconomic conditions. Provide sufficient detail to enable the reader to understand and critically evaluate what was done and how.

o Results Report detailed results of the socioeconomic analyses and scenario construction. Use tables and graphics to summarize and visually present your results.

 Impacts and Vulnerability

o Activities Conducted Report activities conducted during the study to investigate climate change impacts and vulnerabilities.

o Description of Scientific Methods and Data Describe the methodologies, data and data sources employed to investigate climate change impacts and vulnerabilities. Provide sufficient detail to enable the reader to understand and critically evaluate what was done and how.

o Results Report detailed results of the investigations of impacts and vulnerabilities. Use tables and graphics to summarize and visually present your results. Clearly indicate the climate change and socioeconomic scenarios corresponding to the reported impacts and vulnerabilities.

 Adaptation

o Activities Conducted Report activities conducted during the study to investigate adaptation to climate change.

o Description of Scientific Methods and Data Describe the methodologies, data and data sources employed to investigate climate change adaptation. Provide sufficient detail to enable the reader to understand and critically evaluate what was done and how.

o Results Report detailed results of the investigations of impacts and vulnerabilities. Use tables and graphics to summarize and visually present your results.

4  Capacity Building Outcomes and Remaining Needs This section should describe capacity building outcomes that resulted from carrying out the regional study, from participation in AIACC workshops, and from workshops and other activities implemented by your project. The section should also identify priority capacity building needs that remain. Capacity building might take the form of increased abilities of individuals for technical analyses, to work in multidisciplinary contexts, to integrate and synthesize information from multiple systems/disciplines/sources, to work with stakeholder groups, or to engage in policy applications. Capacity building might also be institutional, such as strengthening a research institution for further investigations of climate change, establishment of networks of persons and institutions to work on environmental change problems, or increased public awareness and understanding of climate change related stresses and issues. It can also take the form of development of databases, models or knowledge upon which future research can build.

If students participated in your project, identify the number of graduate and undergraduate students that participated, and describe the benefits to them from having participated (e.g. did the work contribute to their thesis work).

 National Communications, Science-Policy Linkages and Stakeholder Engagement This section should include: actual and/or potential contribution to National Communications under the UNFCCC, actual and/or potential contribution to other policy processes (local, national, regional, or international), and details of any stakeholder engagement in the project (who, how, what role, and self-evaluation effectiveness). Be sure to include details of interactions with groups/persons responsible for National Communications of countries in your study area.

 Outputs of the project This section should include a list and short description of the main outputs that resulted from the study. Your list should be divided into two parts: papers published in peer-reviewed journals and “other outputs.” The list of peer-reviewed journal publications may include papers that have been accepted and are “in press.” Do not include AIACC Working Papers in the list of peer-reviewed journal publications – they should be listed with “other outputs.” The list of other outputs can include papers and reports that have not been published in peer-reviewed journals (including submitted papers not yet accepted for publication), databases, scenarios, user manuals, training manuals, workshop proceedings, CD-ROMs, websites, etc. that were produced (or are pending) as a direct results of the project. For each item, include a short descriptive paragraph. Include information about how to obtain a copy. If relevant, identify who might use it and for what. NOTE: 2 unbound paper copies and one electronic copy of all outputs listed in this section should be sent to START.

 Policy Implications and Future Directions This section should summarize the implications of the study findings for actions and policies at local, national, regional and/or international levels to reduce vulnerability to climate change. The section should also summarize plans/recommendations for future directions (research, capacity building, and/or policy applications) that would build upon the study’s accomplishments.

 References List of relevant bibliography/literature cited within report.

 List of Figures and Tables

5 Formatting Guidelines

The Final Technical Report should be a single word document file and, if possible, a PDF file in the following format: Paper Size: US Letter Font: Times New Roman (12 point) Margins: 1 inch (top, bottom, left, right) Line spacing: 1.5

Please submit the report to AIACC by: 30 April 2005

in the following formats: Soft Copy version (CD-ROM) and Hard Copy version (2 unbound copies)

Both hard and soft (CD-ROM) copies of the report should be addressed to: AIACC International START Secretariat 2000 Florida Avenue NW Suite 200 Washington, DC 20008 USA