The Consulate-General of Belgium in Shanghai

The Consulate-General of Belgium in Shanghai is recruiting a full-time personal assistant to the Head of mission

Job description

Duties and responsibilities

 To assist the Head of mission to fulfill her/his tasks  To organize professional events; taking care of invitations, catering, logistics, registration etc..  To keep the agenda and organize meetings  To be the contact person in first line for Belgian and local companies, organizations, authorities etc. seeking contact with the Consulate general and to provide useful information  To file documents and maintain the filing system operational in accordance with instructions  To translate documents and/or conversations  To organize business trips  To maintain and update databases  To search for information and distribute previously approved public information  To ensure coordination with the diplomatic staff and the trainees

If requested the assistant may have to fulfill other tasks: replacing a colleague, or carrying out tasks in the interest of the service.

Requirements to exercise this job

We are looking for a team-player

 Holding at least a Bachelor degree or equivalent  Having some relevant work experience  With a good knowledge of MS office (Outlook, Word, Excel, PowerPoint) and social media  Being highly organized, polite, customer-oriented, precise, reliable  Able to work under pressure, flexible, pro-active and dedicated  With very good oral and written communication skills  With a very good sense of judgment and responsibility to fulfil duties as well as a high level of personal integrity  Having a good knowledge of Belgium in general

A good knowledge of the business community at large and the local authorities is an important asset.

A knowledge of the FPS Foreign Affairs and the local Belgian community is an extra asset.

This job comes with responsibilities and requires the highest standard of confidentiality.

Languages

In order to fulfill all the requirements of this job, an excellent command of Dutch, French, English and Chinese (Mandarin) is requested.

Applying for the position

If interested, please send your CV, motivation letter and references to [email protected] before June 8th. Applications received on a later date will be examined by the Consulate general depending on the progress of the recruitment procedure.