<p> The Consulate-General of Belgium in Shanghai is recruiting a full-time personal assistant to the Head of mission</p><p>Job description</p><p>Duties and responsibilities</p><p> To assist the Head of mission to fulfill her/his tasks  To organize professional events; taking care of invitations, catering, logistics, registration etc..  To keep the agenda and organize meetings  To be the contact person in first line for Belgian and local companies, organizations, authorities etc. seeking contact with the Consulate general and to provide useful information  To file documents and maintain the filing system operational in accordance with instructions  To translate documents and/or conversations  To organize business trips  To maintain and update databases  To search for information and distribute previously approved public information  To ensure coordination with the diplomatic staff and the trainees</p><p>If requested the assistant may have to fulfill other tasks: replacing a colleague, or carrying out tasks in the interest of the service.</p><p>Requirements to exercise this job </p><p>We are looking for a team-player</p><p> Holding at least a Bachelor degree or equivalent  Having some relevant work experience  With a good knowledge of MS office (Outlook, Word, Excel, PowerPoint) and social media  Being highly organized, polite, customer-oriented, precise, reliable  Able to work under pressure, flexible, pro-active and dedicated  With very good oral and written communication skills  With a very good sense of judgment and responsibility to fulfil duties as well as a high level of personal integrity  Having a good knowledge of Belgium in general</p><p>A good knowledge of the business community at large and the local authorities is an important asset.</p><p>A knowledge of the FPS Foreign Affairs and the local Belgian community is an extra asset.</p><p>This job comes with responsibilities and requires the highest standard of confidentiality. </p><p>Languages </p><p>In order to fulfill all the requirements of this job, an excellent command of Dutch, French, English and Chinese (Mandarin) is requested. </p><p>Applying for the position </p><p>If interested, please send your CV, motivation letter and references to [email protected] before June 8th. Applications received on a later date will be examined by the Consulate general depending on the progress of the recruitment procedure.</p>