Minutes for Audit Committee April 17, 2009 Meeting

Audit Committee Minutes April 17, 2009

Members: Present: S. Mandel, Chair S. Mandel E. Gibbons, Vice-Chair E. Gibbons B. Anderson B. Anderson D. Iveson D. Iveson K. Leibovici K. Leibovici

Also in Attendance: Councillor A. Sohi A. B. Maurer, City Manager S. Thompson, Office of the City Clerk

A. CALL TO ORDER AND RELATED BUSINESS

A.1. Call to Order Mayor S. Mandel called the meeting to order at 2:32 p.m. Councillor B. Anderson was absent. A.2. Adoption of Agenda Moved D. Iveson: That the April 17, 2009, Audit Committee meeting agenda be adopted with the following additions: E.1. City of Edmonton 2008 Consolidated Financial Statements E.2. Deloitte & Touche LLP – 2008 Year End Report P.1. Deloitte & Touche LLP April 1, 2009, Independence Letter Carried For the Motion: S. Mandel; E. Gibbons, D. Iveson, K. Leibovici. Absent: B. Anderson. A.3. Adoption of Minutes Moved E. Gibbons: That the February 3, 2009, Audit Committee meeting minutes be adopted. Carried For the Motion: S. Mandel; E. Gibbons, D. Iveson, K. Leibovici. Absent: B. Anderson.

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B. PROCEDURAL MATTERS

B.1. Items Selected for Debate and Vote on Remaining Items The Committee selected the following items for debate: E.1., E.2., E.3. and E.4. Councillor B. Anderson entered the meeting. Moved D. Iveson:

P. PRIVATE

P.1. Deloitte & Touche LLP – March 27, 2009, Independence Letter

1. That the April 14, 2009, Deloitte & Touche report Deloitte & 2009COCO31 be received for information. Touche 2. That the April 1, 2009, Deloitte & Touche Independence Letter (Attachment 1 of the April 14, 2009, Deloitte & Touche report 2009COC031) remain private pursuant to sections 16 and 26 of the Freedom of Information and Protection of Privacy Act.

Carried For the Motion: S. Mandel; B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

E. REPORTS

E.1. City of Edmonton 2008 Consolidated Financial Statements C. Warnock, Chief Financial Officer and Treasurer, and C. Engelking, Finance and Treasury Department, made a presentation and answered the Committee’s questions. A. B Maurer, City Manager, answered the Committee’s questions. Moved B. Anderson: That Audit Committee recommend to City Council: That the April 9, 2009, Finance and Treasury Department report 2009FTF002 be received for information. Carried For the Motion: S. Mandel; B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

City of Edmonton 2008 Consolidated Financial Statements – Additional Information Moved S. Mandel:

That Administration report back to the June 29, 2009, Finance & Treas. Audit Committee meeting on: Due: June 29/09 1. A breakdown on the land additions for municipal purposes, identified in section 25 – Tangible Capital Assets, Attachment 2, of the April 9, 2009, Finance and Treasury Department report 2009FTF002. 2. The accuracy of the 2008 salaries, wages and benefits as they relate to the 2009 budget, section 16 – Expenditures by Object, Attachment 2, of the April 9, 2009, Finance and Treasury Department report 2009FTF002. 3. A breakdown of the current debt approved by Council, an analysis of what might come under debt from our utilities in the next three years, section 9 – Long-term Debt, b) Debt and debt service limits, Attachment 2, of the April 9, 2009, Finance and Treasury Department report 2009FTF002.

E.2. Deloitte & Touche LLP – 2008 Year End Report J. Anderlic and R. Gosse, Deloitte & Touche, made presentations and answered the Committee’s questions. A. B. Maurer, City Manager, answered the Committee’s questions. Moved S. Mandel:

That the April 14, 2009, Deloitte & Touche report Deloitte & Touche 2009COC030 be received for information.

E.3. Office of the City Auditor First Quarter Activity Report D. Wiun, City Auditor, made a presentation and answered the Committee’s questions. J. Tustian, Deputy City Manager; A. B. Maurer, City Manager; D. H. Edey, General Manager, Corporate Services Department; P. Waisman, Transportation Department;

C. Warnock, Chief Financial Officer and Treasurer; and R. Boutilier, General Manager, Transportation Department, answered the Committee’s questions. Moved S. Mandel:

4. The April 2, 2009, Office of the City Auditor report City Auditor 2009OCA003 be received for information.

2. That Audit Committee recommend to City Council: Edmonton Transit Branch Follow-Up to the 2006 Audit That the full report “Edmonton Transit Branch Follow- Up to the 2006 Audit” as summarized in section 2.4, Attachment 1, of the April 2, 2009, Office of the City Auditor report 2009OCA003, be referred to the Transportation and Public Works Committee meeting, to be discussed in conjunction with the overall Transit Strategy report. Operating Budget Process Review That the full report “Operating Budget Process Review” as summarized in section 2.5, Attachment 1, of the April 2, 2009, Office of the City Auditor report 2009OCA003, be referred to the May 26, 2009, Special City Council meeting, to be discussed with the report on the budget process. Carried For the Motion: S. Mandel; B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

E.4. Office of the City Auditor 2008 Annual Report D. Wuin, City Auditor, made a presentation and answered the Committee’s questions. C. Stolte, Transportation Department, answered the Committee’s questions.

Moved D. Iveson: That Audit Committee recommend to City Council: That the April 3, 2009, Office of the City Auditor report 2009OCA004 be received for information. Carried

For the Motion: S. Mandel; B. Anderson, E. Gibbons, D. Iveson, K. Leibovici.

R. NOTICES OF MOTION

Mayor S. Mandel asked whether there were any Notices of Motion. There were none.

S. ADJOURNMENT

The meeting adjourned at 4:56 p.m.

______Chair City Clerk

INDEX AUDIT COMMITTEE APRIL 17, 2009

A. CALL TO ORDER AND RELATED BUSINESS...... 1 A.1. Call to Order...... 1 A.2. Adoption of Agenda...... 1 A.3. Adoption of Minutes...... 1

B. PROCEDURAL MATTERS...... 2 B.1. Items Selected for Debate and Vote on Remaining Items...... 2

E. REPORTS...... 2 E.1. City of Edmonton 2008 Consolidated Financial Statements...... 2 City of Edmonton 2008 Consolidated Financial Statements – Additional Information ...... 3 E.2. Deloitte & Touche LLP – 2008 Year End Report...... 3 E.3. Office of the City Auditor First Quarter Activity Report...... 3 E.4. Office of the City Auditor 2008 Annual Report...... 4

P. PRIVATE...... 2 P.1. Deloitte & Touche LLP – March 27, 2009, Independence Letter...... 2

R. NOTICES OF MOTION...... 5

S. ADJOURNMENT...... 5

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