Staff (Remunerated)

Staff (remunerated)

SALARIES AND WAGES The Coordinator is paid for ---- hours weekly for ----- weeks. The Administrative Assistant is paid for ------hours weekly for ------weeks. This amount is paid ------split evenly over ----- weeks.

Deductions at source include: Provincial Income Tax, Quebec Pension Plan, Quebec Parental Insurance Plan, Commission de la Santé et de la Sécurité du Travail du Québec (CSST), Employment Insurance and Federal Income Tax.

JOB DESCRIPTIONS Function: Coordinator (date approved: ------) Accountability: to the Board of Directors

Responsibilities:

Function: Administrative Assistant (date approved: ------) to provide administrative support to YLC Accountability: to the Coordinator

Responsibilities:

STAFF EXPENSES

OPERATIONAL POLICY – STAFF Office

§ Lease: from ______to ______§ Possible rental increase on ______§ Post-dated cheques written for the ______of the month for______§ Payable to: ______

TELEPHONE & INTERNET

TELEPHONE provider: Telephone Number: Toll-free:  paid ______

Internet Provider: Username:  Paid______

OFFICE (insert address)______

Business hours: ______Contact list of YLC members and mailing list, Contact information for business associates: found in ______Finance

FUNDING: CORE AND PROJECT

PACTE ______receives its main funding through the Ministère de l’Éducation, du Loisir et du Sport (MELS) under the Programme d’action communautaire sur le terrain de l’éducation (PACTE). See the website www.mels.gouv.qc.ca/dfga/politique/pacte.html

Le Programme d’action communautaire sur le terrain de l’éducation (PACTE), lancé en 2003-2004, fait suite aux orientations de la politique gouvernementale sur l’action communautaire : une contribution essentielle à l’exercice de la citoyenneté et au développement social du Québec et de la politique gouvernementale d’éducation des adultes et de formation continue, deux politiques qui visent à créer un environnement favorable au développement de l’action communautaire dans la communauté québécoise et à faire connaître, promouvoir et soutenir les organismes d’action communautaires et leur regroupement.

TRANSLATION: The Community Action Program in the Field of Education (PACTE) , launched in 2003-04, followed the orientation set out in the government policies Community Action : a vital contribution to the exercise of citizenship and social development in Quebec and the government policy on Adult Education and Continuing Education, two policies that aim to create an environment conducive to the development of community action in Quebec society and publicize, promote and support Community action groups and their umbrella organizations.

> Inform PACTE of any change of banking information by contacting Josée Robert: [email protected] or Karine Vaillancourt: [email protected]

See also information in [Memberships] for occasional funders. INSURANCE

______provides our basic insurance coverage. It is paid annually on ______. Refer to the website:

ACCOUNTING For day-to-day bookkeeping, we use (insert program name)______. The responsibility for this is ______

Annual Financial Statements are produced by: ______insert accountants name and contact info

Our fiscal year runs from ______to ______(refer to Calendar). Notification is sent by ______in June with a list of required information. Submit books, photocopies of pertinent information, etc., to accountants by ______to be ready for the AGM in ______. Financial statements are approved by the ______board before the AGM and adopted by members at the AGM.

BANKING Include Bank name and contact information. Include account types and numbers, cards, GICs, etc.

See also Web/Security section for bank card code.

REVENU QUEBEC

Ministre du Revenu du Québec refer to www.revenu.gouv.qc.ca or call 800-267-6299 Direction principale des services C.P. 3000, succ. Place Desjardins Montréal, Québec H5B 1A4 > Remittances due quarterly: March, June, September and December by the 15th of the following month. Provincial income tax, Quebec pension plan, Quebec parental insurance plan, Commission de la Santé et de la Sécurité du Travail du Québec > Annual income tax: Relevé 1 (RL-1) slips and “Summary of Source Deductions and Employer Contributions” (RLZ-1.S-V) are due no later than February 28th with federal T4s. Even if you submit the RL-1 slips by internet, you must send in the “Summary” by mail. For more information refer to the “Guide to Filing the RL-1 Slip (RL-1.G-V). > Clic Revenu – on-line services o Username: ______Password: ______> Annual Declaration: NEQ ______ID: ______Must be filed by November 30th. This is done on-line and the access code can be found in the file. Mail in a cheque of $32.00

CANADA REVENUE AGENCY

Refer to their website at www.cra-arc.gc.ca/tx/bsnss/menu-eng.html or call 800-959-5525. > Payroll deduction calculator: www.cra-arc.gc.ca/esrvc-srvce/tx/bsnss/pdoc-eng.html > Remittances due quarterly by the 15th of the following month: Employment Insurance and Federal Income Tax > Annual Income Tax: T4 slips and “Summary of Remuneration Paid” are due no later than February 28th with provincial RL-1. www.cra-arc.gc.ca/formspubs/menu-eng.html Administration

For important back-up documents of Minutes and books, these are to be found ______. It has been set up to function automatically with associated files on computers in the office so should not require further intervention. Should the office computers simultaneously crash(!), it can be set up again, using our e-mail account name and usual password.

BY-LAWS

______By-laws were last updated and ratified by the membership at the AGM held ______. A copy follows in this section.

POLICIES AND PROCEDURES

These were compared with the updated By-laws and no conflicts or inconsistencies were found. A copy of them follows in this section. Suppliers MATERIALS . Agendas provided by Myron at www.myron.ca/ . Letterhead, Business Cards, Banners – ______. Pens and post-its provided by CCPromos at www.ccpromo.ca . Rolling Banner : 4imprint . For books and student-tutor supplies, there are four main suppliers:  Laubach Literacy Ontario (user discount) www.laubach-on.ca Contact Mary-Ann Baker, 8A-65 Noecker St., Waterloo, ON N2L 2R6  Grassroots Press, www.grassrootsbooks.net 6520 82nd Avenue, Main Floor, Edmonton AB T6B 0E7 888-303-3213, Fax 780-413-6582  Frontier College New Reader’s Bookstore www.frontiercollege.ca/english/bookstore.html 35 Jackes Ave. Toronto, ON M4T 1E2 800-555-6523 ext. 305, fax: 416-323-3522

PUBLICITY . Logo . Contact (insert name of graphic artist & contact info)

STATIONERY . Insert names of suppliers, (eg. Staples)

TRANSLATION Insert name and contact info

WATER The Web / Security

COMPUTER

Computer programs currently in use (2012.02.01):  Microsoft Office – Student and Teacher Edition 2003  Publisher 2003  Simply Accounting 2006  Adobe Acrobat 8 standard Access Codes are listed separately under the rubric of Security.

WEBSITE

Our own website for the Council, containing much useful student and tutor activities, can be found at: ______To update information on the site______Fees for the use of the Domain are paid ______to ______, Username , ______Pwd: ______

PASSWORDS Apple ID Username: Password:

Name of network: Xxxx password: Username: Wireless key: :

Facebook Username: Password:

Google doc Username: Password:

LVQ Username: Password: Forum User: Password:

QELA Access Code:

INTERNET BANKING PASSWORD Security answer to questions:

> Annual Membership Application

> Lesson Plan

> Nomination Form

> > Quarterly Progress Report

> Statistics Reporting Record

> Travel Expense Form

> YLC Tutor Record (tutoring hours) Libraries / Inventory

LIBRARY:

INVENTORY:

For a complete list of materials see: ______.  Laubach Way to Reading with coordinated readers and phonics  Challenger  Voyager  Active Reader (downloadable workbooks)  Endeavor  Menu Math  Jump Math  Smart Solutions  Good Reads / Guides available for download

Publications/Manuals include:  Director’s Manual including current partnerships, funding, literacy websites, etc.  Basic Tutor Handbook  Trainers’ Manual Memberships

Include organizations and contact info of which you are a member.