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Faculty Handbook 2020 - 2021

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Faculty Handbook 2020 - 2021 Faculty Handbook 2020 - 2021 Produced by the Office of the Executive Vice President and Provost Approved by the Virginia Tech Board of Visitors August 25, 2020 This document is subject to change. Please refer to the provost’s website for the most recent Faculty Handbook information. University policies are available online, as are many important procedures maintained by the Procurement Department, Human Resources, and the Controller’s Office websites are updated as policies and procedures change. Please refer to them for issues not addressed in the Faculty Handbook. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants; or any other basis protected by law. Faculty have the responsibility to be fully acquainted with and to comply with this handbook and the relevant policies of Virginia Tech. Faculty Handbook 2020-21 BOV Approved August 25, 2020 Faculty Handbook 2020-21 TABLE OF CONTENTS CHAPTER ONE 1.0 Mission and Governance of the University 1.1 Governance of the University 1.1.1 Governance 1.1.2 Board of Visitors 1.1.3 Governance by Shared Responsibility 1.1.4 University Advisory Council on Strategic Budgeting and Planning 1.1.5 University Council 1.1.6 University Commissions 1.1.7 University Committees 1.1.8 University Policies, Administrative Policies, and Presidential Policy Memoranda 1.2 Additional Governance Organizations 1.2.1 College Faculty Associations 1.2.2 Staff Senate 1.2.3 Student Government Association 1.2.4 Graduate Student Assembly 1.2.5 Faculty Senate 1.2.5.1 Committee on Reconciliation 1.2.5.2 Faculty Review Committee 1.2.5.3 Committee on Faculty Ethics 1.3 Central Administration 1.3.1 President 1.3.2 Executive Vice President and Provost 1.3.3 Senior Vice President and Chief Business Officer 1.4 University Academic Administration 1.4.1 College Deans 1.4.2 Academic Department Administration 1.4.3 Dean of University Libraries 1.4.4 Dean of Honors College 1.4.5 Director of Virginia Cooperative Extension CHAPTER TWO 2.0 Employment Policies and Resources for All Faculty 2.1 General Faculty and Faculty Categories 2.2 College Faculty (tenure track and non-tenure-track instructional) 2.2.1 Tenure Track: (T&R) faculty, terminal degree usually required, regular appointment 2.2.2 Instructional Faculty not on the Tenure Track 2.3 University Libraries Faculty including those on the Continued Appointment-Track Ranks: Assistant, Associate, and Professor 2.4 Extension faculty including those on the Continued Appointment Track 2.5 Administrative and Professional Faculty Rank: Lecturer, Instructor Faculty Handbook 2020-21 2.5.1 Administrative faculty 2.5.2 Professional faculty 2.6 Research Faculty 2.6.1 Affiliated Research Faculty 2.7 The Faculty of Health Sciences 2.7.1 Leadership of the Faculty of Health Sciences 2.7.2 Types of Appointments to the Faculty of Health Sciences 2.8 The Faculty of the Virginia Tech Carilion School of Medicine (VTCSOM) 2.8.1 Faculty Buyout Agreements with Virginia Tech Carilion School of Medicine 2.8.2 Faculty Overload Payment Agreements with Virginia Tech Carilion School of Medicine 2.9 Faculty Search Processes 2.9.1 Equitable Searches 2.9.2 Appointment and Reappointment Terms of Faculty Offer (TOFO) and Final Approval 2.10 Search and Appointment of Academic Leaders 2.10.1 Search and Appointment of Department Heads or Chairs or School Directors 2.10.2 Search and Appointment of Deans 2.10.3 Search and Appointment of Associate and Assistant Deans 2.10.4 Search and Appointment of Executive Vice President and Provost, Senior Vice President and Chief Business Officer, and Vice Presidents 2.10.5 Search and Appointment of the President 2.11 Appointment Types 2.11.1 Academic Year (AY) 2.11.1.1 Research Extended Appointments for Faculty on Academic Year Appointments 2.11.2 Calendar Year Appointments 2.11.3 Restricted Appointments 2.11.4 Summer and Winter Session Appointments 2.11.4.1 Summer Session Appointments 2.11.4.2 Winter Session Appointments 2.12 Conviction and Driving Record Investigation for Employment 2.13 University-Sponsored Applications for Permanent Residency 2.14 Dual Career Program 2.15 Faculty Credentialing Guidelines 2.16 Advanced Study at Virginia Tech 2.17 Types of Leave and Leave Reporting 2.17.1 Leave Reporting 2.17.2 Educational Leave 2.17.3 Military Leave 2.17.4 Administrative Leave 2.17.5 Annual Leave and Holidays 2.17.6 Sick Leave 2.17.7 Family Leave 2.17.8 Family Medical Leave Act (FMLA) 2.17.9 Additional Leave Benefits for Faculty on Regular, Salaried Appointments 2.17.10 Leave Without Pay 2.17.11 Disaster Relief Leave Faculty Handbook 2020-21 2.17.12 Change of Duty Station or Special Leave 2.17.13 Geographical Transfer Policy 2.18 Continuing and Professional Education Activities 2.18.1 Required Use of and Participation in Continuing and Professional Education Program Services and Facilities 2.18.2 Non-Credit Continuing and Professional Education Activities Overload Payment and Compensation 2.18.3 For-Credit Continuing and Professional Education Activities Overload Payment and Compensation 2.19 Retirement, Resignation, and Non-Reappointment 2.19.1 Retirement 2.19.1.1 Voluntary Transitional Retirement Program for Faculty with Tenure or Continued Appointment 2.19.2 Resignation 2.19.3 Non-Reappointment 2.19.3.1 Non-Reappointment for Faculty on Tenure-Track or Continued Appointment-Track 2.19.3.2 Non-Reappointment for Non-Tenure-Track Instructional Faculty on Regular Appointments 2.19.3.3 Non-Reappointment for Research Faculty on Regular Appointments 2.19.3.4 Non-Reappointment for Administrative and Professional Faculty on Regular Appointments 2.20 Unclaimed Personal Property 2.21 Reduction in Force 2.21.1 Reduction in Force Under Conditions of Financial Exigency 2.21.2 Reduction in Force for Academic Program Restructuring or Discontinuance 2.22 Severance Benefits 2.22.1 Alternative Severance Option 2.23 Professional Responsibilities and Conduct 2.23.1 Statement of Principles of Ethical Behavior 2.23.2 Allegations of Unprofessional or Unethical Conduct 2.23.3 Virginia Tech Principles of Community 2.23.4 Statement of Business Conduct Standards 2.23.5 Safe Academic and Work Environment 2.23.6 Campus and Workplace Violence Prevention 2.23.7 Health and Safety 2.23.8 Non-Discrimination, Sexual Assault, and Harassment Prevention 2.24 Consulting and Outside Employment 2.24.1 Consulting Activities 2.24.2 Technical Assistance Program 2.24.3 Outside Employment and External Activities Other Than Consulting 2.25 Conflict of Commitment 2.26 Conflicts of Interest 2.26.1 Disclosure Requirement 2.26.2 Training Requirement 2.26.3 Related Policies 2.26.4 Conflicts of Interests Procedures 2.26.4.1 Disclosure of External Activities 2.26.4.2 Disclosure of Potential Conflict of Interests 2.26.4.3 Virginia Statement of Economic Interest 2.26.4.4 Management of Potential Conflicts 2.26.4.5 Participation of and Payment to Students 2.26.5 Compliance Faculty Handbook 2020-21 2.26.6 Record Retention 2.26.7 Definitions 2.27 Policy on Misconduct in Research 2.28 Political Activities 2.29 Stewardship of Resources and Internal Controls 2.29.1 Use of University Facilities 2.29.2 University Space Management 2.29.3 Operation of Unmanned Aircraft 2.29.4 Standards for Acceptable Use of Information Systems and Digital Media Communications Tools 2.30 Privacy of Electronic Communications 2.31 Social Media 2.32 Crowdfunding 2.33 Domestic and International Travel 2.34 Use of University Letterhead 2.35 Indemnity CHAPTER THREE 3.0 Employment Policies and Procedures for Tenured and Tenure-Track Faculty 3.1 Faculty Ranks 3.1.1 Assistant Professor 3.1.2 Associate Professor 3.1.3 Professor 3.2 Honored Faculty Appointments 3.2.1 Endowed Chairs, Professorships, and Fellowships 3.2.1.1 Eminent Scholar Program 3.2.2 Alumni Distinguished Professor 3.2.3 University Distinguished Professor 3.2.4 Emeritus or Emerita Designation 3.3 Procedures for Faculty Appointments with Tenure 3.3.1 Part-Time Tenure-Track and Tenured Appointments 3.3.1.1 Part-Time Term Tenure-Track and Tenured Appointments 3.3.1.2 Permanent Part-Time Tenured Appointments 3.4 Promotion and Tenure 3.4.1 Tenure Eligibility 3.4.2 Pre-Tenure Probationary Period and Progress Reviews 3.4.2.1 Extending the Tenure Clock 3.4.3 Guidelines for the Calculation of Prior Service 3.4.4 Evaluation Procedures for Promotion and Tenure 3.4.4.1 Departmental Evaluation for Promotion and Tenure 3.4.4.2 College Evaluation for Promotion and Tenure 3.4.4.3 University Evaluation for Promotion and Tenure 3.4.4.4 Promotion and Tenure Guidelines 3.4.5 Appeals of Decisions on Reappointment, Tenure, or Promotion 3.4.5.1 Probationary Reappointment 3.4.5.2 Tenure Decision Faculty Handbook 2020-21 3.4.5.3 Review of Progress Toward Promotion to Professor 3.4.5.4 Promotion Consideration and Decision 3.5 Annual Evaluation, Post-Tenure Review, and Periodic Review of College and Departmental Administrators 3.5.1 Annual Evaluation and Salary Adjustments 3.5.2 Unsatisfactory Performance 3.5.3 Departmental Minimal Standards 3.5.4 Post-Tenure Review 3.5.5 Periodic Review of Academic Deans, Dean of University Libraries, Dean of the Honors College, Department Heads, Senior Administrators, and
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