Virginia Tech Board of Visitors Meeting June 20, 2008 Minutes A: Minutes Buildings and Grounds Committee B: Resolution Southside Electric Cooperative Easement C: Resolution Establishing a University Building Official and Building Code Review Unit D: Minutes Academic Affairs Committee E: Resolution Master of Information Security Assurance (MISA) F: Resolution Affirming Creation and Continued Operation of the Campus and Workplace Violence Prevention and Risk Assessment Committee and the Threat Assessment Team G: Resolution Appointing Class A Directors for the Virginia Tech Carilion Medical School, Inc. H: Minutes of Finance and Audit Committee (includes audit report of Hokie Spirit Memorial Fund) I: Resolution Approval of Financial Performance Report Operating and Capital Expenditures July 1, 2007 to March 31, 2008 J: Resolution Approval of the 2008-2009 Faculty Compensation Plan K: Resolution Approval of 2008-2009 University Budget - Operating and Capital Budgets, Student Financial Assistance, Hotel Roanoke Conference Center Commission Budget, & Virginia Tech/Wake Forest University School of Biomedical Engineering and Sciences Budget L: Resolution 2008-2009 Auxiliary Systems Budget - Dormitory and Dining Hall, Electric Services, University Services, & Intercollegiate Athletics M: Resolution Approval of Pratt Fund Budgets for 2008-2009 N: Resolution Approval of Revisions to and Renewal of Related Corporation Affiliation Agreements O: Resolution Approval to Increase Administrative Efficiencies through Expansion of Automated Systems and Enhanced Security P: Resolution Approval of Capital Project for the Visitors and Undergraduate Admissions Center Q: Resolution Approval of Capital Project for the Parking Structure R: Presentation Virginia Tech Research Center at Ballston S: Minutes Student Affairs and Athletics Committee T: Resolution Changes to University Policies for Student Life: Interim Suspension Policy U: Resolution Policy on Dismissal of Patient From Care at Schiffert Health Center V: Resolution Approval Regarding Students on the Sex Offender Registry W: Resolution Policy to Notify Parents of Tax-Dependent Students in Instances of Psychological Emergency X: Minutes May 5, 2008, Executive Committee of the Board of Visitors Meeting Y: Resolution To Ratify Action of Executive Committee of the Board of Visitors regarding 2008-2009 Tuition and Fees Z: Report Research and Development Disclosures AA: Progress Report Implementation of April 16 Recommendations BB: Resolutions Emerita and Emeritus Status(11) CC: Resolution Faculty Leaves (3) DD: Resolution Change of Duty Station (1) EE: Resolutions Endowed Professorships (2) FF: Resolution Naming The Jacob A. Lutz Greenhouse-Teaching Complex GG: Resolution Ratification of Personnel Changes HH: Resolution 2008-2009 Promotion, Tenure, and Continued Appointment Program II: Resolution Ratification of Contractual Bonuses and Approval of Non-Contractual Bonuses for Athletic E vents - ACC Women's Indoor and Outdoor Track and Field Championship, Men's Basketball, and Softball JJ: Report Constituency Report by Dr. Kerry Redican, Faculty Representative JJ: Report Constituency Report by Ms. Judy Alford, Staff Representative JJ: Report Constituency Report by Mr. Ryan Smith, Undergraduate Student Representative JJ: Report Constituency Report by Mr. Brennan Shepard, Graduate Student Representative 37 MINUTES June 20, 2008 ( The Board of Visitors of Virginia Polytechnic Institute and State University met on Friday, June 20, 2008, at 10:00 a.m. at Virginia Tech's Northern Virginia Center in Falls Church, Virginia. Present Absent Mr. Michael Anzilotti Mr. L. Bruce Holland Ms. Beverley Dalton Mr. George Nolen Mr. Ben J. Davenport, Jr. Mr. James W. Severt, Sr. Ms. Michele Duke Mr. Robert L. Freeman, Jr. Mr. John R. Lawson, II Ms. Sandra Stiner Lowe Mr. Jacob A Lutz, Ill Mr. James R. Smith Mr. Philip S. Thompson Dr. Lori Wagner Dr. Kerry J. Redican, President, Faculty Senate ( Ms. Judy U. Alford, President, Staff Senate Mr. Ryan C. Smith, Undergraduate Student Representative Ms. Brennan E. Shepard, Graduate Student Representative Also present were the following: Dr. Charles Steger, Captain Joseph Albert, Mr. Erv Blythe, Mr. Ralph Byers, Mr. Chris Clough, Dr. Karen DePauw, Dr. Elizabeth Flanagan, Chief Wendell Flinchum, Dr. David Ford, Ms. Kay Heidbreder, Dr. Zenobia Hikes, Dr. Patricia Hyer, Lt. Scott Lau, Dr. Mark McNamee, Ms. Kim O'Rourke, Mr. Mark Owczarksi, Mr. Jay Poole, Ms. Kathy Sanders, Mr. Dwight Shelton, Dr. Raymond Smoot, Dr. Ed Spencer, Dr. Norrine Bailey-Spencer, Dr. Lisa Wilkes, Dr. Sherwood Wilson, Ms. Linda Woodard, Ms. Sandra Smith, Dr. Robert Walters, faculty, staff, students, guests, and reporters. Rector Lutz welcomed everyone to the June 2008 Board of Visitors' meeting. Rector Lutz asked for a motion of approval of the minutes of the March 31, 2008, meeting as distributed. The motion was made by Mr. Thompson and seconded by Mr. Lawson. The minutes were approved. \ ********** 1 REPORT OF THE BUILDINGS AND GROUNDS COMMITTEE !', -,.. i J Rector Lutz called on Mr. Lawson for a report of the Buildings and Grounds '"'-.,/ Committee. (Copy filed with the permanent minutes and marked Attachment A.) * * * * * As part of the Buildings and Grounds Committee report, the following resolution was moved by Mr. Lawson, seconded by Mr. Freeman, and approved unanimously. Resolution for Approval of Southside Electric Cooperative Easement That the resolution authorizing the Vice President for Administrative Services to execute the easement to Southside Electric Cooperative be approved. (Copy filed with the permanent minutes and marked Attachment B.) * * * * * ~-.... As part of the Buildings and Grounds Committee report, the following resolution was I moved by Mr. Lawson, seconded by Mr. Freeman, and approved unanimously. \ -~· .. -~" Resolution to Establish a University Building Official and Building Code Review Unit That the University shall designate an individual to be the University Building Official and create its own building code review unit, and that the Bylaws of the Board of Visitors will be amended to reflect the Board's oversight through the Buildings and Grounds Committee. (Copy filed with the permanent minutes and marked Attachment C.} ********** REPORT OF THE ACADEMIC AFFAIRS COMMITTEE Rector Lutz called on Ms. Lowe for a report of the Academic Affairs Committee. (Copy filed with the permanent minutes and marked Attachment 0.) Ms. Lowe added that Mr. Smith reclused himself from discussion regarding the "Appointment of Directors for the Virginia Tech Carilion Medical Center'' during the committee meeting. 2 * * * * * ( As part of the Academic Affairs Committee report, the following resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution for Approval of Master of Information Security Assurance (MISA) That the Master of Information Security Assurance program proposal be approved and forwarded to the State Council for Higher Education in Virginia for their review and approval. (Copy filed with the permanent minutes and marked Attachment E.) As part of the Academic Affairs Committee report, and with the endorsement of the Student Affairs and Athletics Committee, the following resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution Affirming Creation and Continued Operation Of the Campus and Workplace Violence Prevention and C Risk Assessment Committee and the Threat Assessment Team That the resolution affirming the creation and continued operation of the Campus and Workplace Violence Prevention and Risk Assessment Committee and the Threat Assessment Team, as required by law, be approved. (Copy filed with the permanent minutes and marked Attachment F.) * * * 1r * As part of the Academic Affairs Committee report, and with the endorsement of the Finance and Audit Committee, the following resolution was moved by Ms. Lowe, seconded by Ms. Duke, and approved unanimously. Resolution to Appoint Class A Directors for the Virginia Tech Carilion Medical School, Inc. That Charles W. Steger, Mark McNamee, Gerhardt Schurig, and James Smith be appointed as Class A Directors of the Board of Directors of the Virginia Tech Carilion Medical School, Inc. (Copy filed with the permanent minutes and marked Attachment G.) 3 4U *******'*** REPORT OF THE FINANCE AND AUDIT COMMITTEE Rector Lutz called on Mr. Thompson for the report of the Finance and Audit Committee. (Copy filed with the permanent minutes and marked Attachment H.) * * * * * As part of the Finance and Audit Committee report, the following resolution was moved by Mr. Thompson, seconded by Ms. Lowe, and approved unanimously: Resolution for Approval of The Year-to-Date Financial Performance Report (July 1, 2007 - March 31, 2008) That the report of income and expenditures for the University Division and the Cooperative Extension/Agricultural Experiment Station Division tor the period of July 1, 2007, through March 31, 2008, and the Capital Outlay report be accepted. (Copy filed with the permanent minutes and marked Attachment I.) ***** As part of the Finance and Audit Committee report, the following resolution was moved by Mr. Thompson, seconded by Mr. Davenport, and approved unanimously. Resolution for Approval of 2008-2009 Faculty Compensation Plan That the proposed 2008-2009 Faculty Compensation Plan for Teaching and Research, Administrative and Professional, and Special Research Faculty be approved. (Copy filed with the permanent minutes and marked Attachment J.) .- '\ \,,,,.,,