ROANOKE CITY COUNCIL REGULAR SESSION

JULY 15, 2019 2:00P.M.

CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W.

AGENDA

1. Call to Order--Roll Call.

The Invocation will be delivered by The Reverend Kenneth Lane, Pastor, Trinity Lutheran Church.

The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr. Welcome. Mayor Lea. NOTICE:

This afternoon's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 18 at 7:00 p.m., and Saturday, July 20 at 4:00p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired.

ANNOUNCEMENTS:

The Council of the City of Roanoke is seeking applications for the following current vacancies and/or upcoming expirations of terms of office:

Building and Fire Board of Appeals- one vacancy Economic Development Authority - one vacancy Fair Housing Board -one vacancy Human Services Advisory Board -one vacancy Parks and Recreation Advisory Board - one vacancy

1 Roanoke Arts Commission - one vacancy Roanoke Public Library Board - two vacancies

Access the City's homepage to complete an online application for the abovementioned vacancies.

The Mayor's Annual State of the City Address on Thursday, August 29, 2019 at 8:00 a.m., at the Hotel Roanoke and Conference Center, 110 Shenandoah Avenue, N. E.

Accepting nominations for the 2019 Citizen of the Year. Forms are available online at www.roanokeva.gov/citizenoftheyear, in the City Clerk's Office or at each City Library branch. Deadline for receipt of nominations is Wednesday, August 28, 2019.

2. PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE.

3. HEARING OF CITIZENS UPON PUBLIC MATTERS:

City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate.

4. CONSENT AGENDA:

All matters listed under the Consent Agenda are considered routine by the Members of City Council and will be enacted by one motion. There will be no separate discussion of the items. If discussion is desired, the item will be removed from the Consent Agenda and considered separately.

C-1 Minutes of the regular meeting of City Council held on Monday, July 1, 2019.

RECOMMENDED ACTION: Dispense with the reading of the minutes and approve as recorded.

C-2 A communication from the City Clerk advising of the resignation of Dan Smith as a member of the Parks and Recreation Advisory Board, effective immediately.

RECOMMENDED ACTION: Accept the resignation and receive and file the communication.

2 C-3 Annual Report and Strategic Plan of the Western Virginia Water Authority for Fiscal Year 2019 and Fiscal Years 2017-2022, respectively.

RECOMMENDED ACTION: Receive and file.

C-4 Reports of qualification of the following individuals:

Cari Gates as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2022;

J. Granger Macfarlane as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2023;

Thomas Page as a member of the Roanoke Civic Center Commission for a three-year term of office, commencing October 1, 2019, and ending September 30, 2022;

Mary Kegley and Jane Field as members of the Mill Mountain Advisory Board for a three-year terms of office, each, ending June 30, 2022; and

D. Jeffry Parkhill as a member (Architect) of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2022.

RECOMMENDED ACTION: Receive and file.

REGULAR AGENDA:

5. PUBLIC HEARINGS: NONE.

6. PETITIONS AND COMMUNICATIONS:

a. Williamson Road Area Business Association overview of activities and new initiatives. Valerie A. Brown, Executive Director, Spokesperson. (Sponsored by Vice-Mayor Cobb and Council Member White-Boyd)

b. Local Colors update. Beth Lutjen, Executive Director, Spokesperson. (Sponsored by Vice-Mayor Cobb and Council Member Price)

3 c. A communication from the Commonwealth of Attorney recommending acceptance of grant funding from the Commonwealth of Virginia Compensation Board for the Regional Drug Prosecutor's Office; and a communication from the City Manager concurring in the recommendation.

7. REPORTS OF CITY OFFICERS AND COMMENTS OF THE CITY MANAGER:

a. CITY MANAGER:

BRIEFINGS:

• Annual Point-in-Time Survey 15 minutes on Homelessness

ITEMS RECOMMENDED FOR ACTION:

1. Recognition of an increase in the PY2018 Workforce Innovation and Opportunity Act (WIOA) Program funding from the Virginia Community College System to be administered by the Western Virginia Workforce Development Board.

2. Acceptance of the FY2018 Continuum of Care Grant Award from the U. S. Department of Housing and Urban Development; and a Council of Community Services cash match to support continuum of care.

3. Acceptance of the FY2020 "Four-For-Life" Grant for Emergency Medical Services from the Commonwealth of Virginia Department of Health.

4. Acceptance of the Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services.

5. Acceptance of the FY1 9 Federal Highway Pedestrian Safety Action Plan funds from the Virginia Department of Transportation for the City's Pedestrian Safety Action Project.

6. Authorization for an encroachment permit for private security cameras in right-of-way located in the Williamson Road Business District.

4 7. Concurrence in approval of the issuance of revenue bonds by the Economic Development Authority of Montgomery County, Virginia, for the benefit of Virginia Tech Foundation, Inc.

COMMENTS OF THE CITY MANAGER.

8. REPORTS OF COMMITTEES: NONE.

9. UNFINISHED BUSINESS: NONE.

10. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: NONE.

11. MOTIONS AND MISCELLANEOUS BUSINESS:

a. Inquiries and/or comments by the Mayor and Members of City Council.

b. Vacancies on certain authorities, boards, commissions and committees appointed by Council.

12. RECESS.

THE COUNCIL MEETING WILL STAND IN RECESS UNTIL 7:00 P.M., IN THE COUNCIL CHAMBER, ROOM 450, NOEL C. TAYLOR MUNICIPAL BUILDING.

5 ROANOKE CITY COUNCIL REGULAR SESSION

JULY 15, 2019 7:00 P.M.

CITY COUNCIL CHAMBER 215 CHURCH AVENUE, S. W.

AGENDA

Call to Order--Roll Call.

The Invocation will be delivered by The Reverend Philip Waltz, Pastor, Greene Memorial United Methodist Church.

The Pledge of Allegiance to the Flag of the United States of America will be led by Mayor Sherman P. Lea, Sr.

Welcome. Mayor Lea.

NOTICE:

Tonight's Council meeting will be televised live and replayed on RVTV Channel 3 on Thursday, July 18 at 7:00p.m., and Saturday, July 20 at 4:00p.m.; and video streamed through Facebook Live at facebook.com/RoanokeVa. Council meetings are offered with closed captioning for the hearing impaired.

6 A. PRESENTATIONS AND ACKNOWLEDGEMENTS:

Recognition of the Patrick Henry High School Forensic and Debate Teams.

Recognition of the William Fleming High School Boys Track Relay Team.

B. PUBLIC HEARINGS:

1. Request of the City of Roanoke to consider an amendment to Vision 2001 - 2020, the City's Comprehensive Plan, to replace the Parks and Recreation Master Plan adopted in 2013 with the new 2019 - 2028 Parks and Recreation Master Plan. Michael Clark, Director, Parks and Recreation.

C. HEARING OF CITIZENS UPON PUBLIC MATTERS:

City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate.

D. RECESS.

THE COUNCIL MEETING WILL BE DECLARED IN RECESS UNTIL MONDAY, JULY 29, 2019 AT 8:30 A.M., IN THE COMMUNITY ROOM, MELROSE BRANCH LIBRARY, 2502 MELROSE AVENUE, N. W., SUITE D, FOR A COUNCIL STRATGEIC PLANNING WORK SESSION.

7 7 II -- CAI

CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S. W., Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 E-mail: [email protected] STEPHANIE M. MOON REYNOLDS, MMC CECELIA F. MCCOY City Clerk Deputy City Clerk CECELIA T. WEBB, CMC Assistant Deputy City Clerk

July 15, 2019

The Honorable Mayor and Members of the Roanoke City Council Roanoke, Virginia

Dear Mayor Lea and Members of Council:

This is to advise that Dan Smith has tendered his resignation as a member of the Parks and Recreation Advisory Board, effective immediately.

Sincerely, lsttL~·~~ Stephanie M. Moon Reynolds, MMC City Clerk WESTERN VIRGINIA WATER AUTHORITY

BOARD OF DIRECTORS

June 27, 2019

Stephanie M. Moon Reynolds, MMC City Clerk City of Roanoke 21 5 Church Avenue S.W., Suite 456 Roanoke, VA 24011-1536

Dear Ms. Moon:

To comply with the Statement of Policy on Appointments by Roanoke City Council, I am enclosing our Strategic Plan which is a summary of work completed by the Water Authority & Board. Also enclosed is a record of Board meeting and Committee meeting attendance. Our Comprehensive Annual Financial Report will be provided in the fall when the report has been completed.

Sincerely,

Secretary WVWA Board of Directors

Our Mission Is Clear

601 S. Jefferson Street •Suite 200 • Roanoke VA 24011-2414 540-283-2906• 540-283-821 7 (fax) • [email protected] WESTERN VIRGINIA WATER AUTHORITY Board of Directors Attendance FY 2019

Meeting Date In Attendance Absent Board Meeting John Bradshaw Don Davis July 19, 2018 Harvey Brookins Bob Cowell Tom Gates Randall Hancock Shirley Holland Hunter Young Board Meeting John Bradshaw Shirley Holland September 20, 2018 Harvey Brookins Bob Cowell Don Davis Tom Gates Randall Hancock Hunter Young Board Meeting Harvey Brookins John Bradshaw October 18, 2018 Don Davis Bob Cowell Tom Gates Randall Hancock Shirley Holland Hunter Young

Audit Committee Meeting Harvey Brookins November 15, 2018 Bob Cowell Tom Gates Randall Hancock Board Meeting John Bradshaw November 15, 2018 Harvey Brookins Bob Cowell Don Davis Tom Gates Randall Hancock Shirley Holland Hunter Young Board Meeting John Bradshaw January 17, 2019 Harvey Brookins Bob Cowell Don Davis Randall Hancock Shirley Holland Dan O'Donnell Hunter Young Governance Committee Meeting John Bradshaw January 17, 2019 Bob Cowell Don Davis Randall Hancock Board Meeting John Bradshaw Dan O'Donnell February 21,2019 Harvey Brookins Bob Cowell Don Davis Randall Hancock Shirley Holland Hunter Young Board Meeting John Bradshaw Shirley Holland March 21, 2019 Harvey Brookins Bob Cowell Don Davis Randall Hancock Dan O'Donnell Hunter Young Compensation Committee Meeting Don Davis April 10, 2019 Dan O'Donnell Shirley Holland Hunter Young Governance Committee Meeting John Bradshaw April 25, 2019 Bob Cowell Don Davis Randall Hancock Board Meeting John Bradshaw April25, 2019 Harvey Brookins Bob Cowell Don Davis Randall Hancock Shirley Holland Dan O'Donnell Hunter Young Board Meeting John Bradshaw May 16, 2019 Harvey Brookins Bob Cowell Don Davis Randall Hancock Shirley Holland Dan O'Donnell Hunter Young Board Meeting John Bradshaw June 20, 2019 Harvey Brookins Bob Cowell Don Davis Randall Hancock Shirley Holland Dan O'Donnell Hunter Young

VV E S T E R N VIRG N A i WATER AUTHORI

Our History Watersheds, not local government boundaries, determine water resources and wastewater service. Therefore, an organization that spans localities is a logical unit to manage water resources and wastewater services. In Virginia, the best way to do this is with an authority. On July 1, 2004, the water and wastewater operations of the City of Roanoke and Roanoke County consolidated to become the Western Virginia Water Authority. The Western Virginia Water Authority was the first authority in the Commonwealth formed from two existing entities to treat, deliver and administer water and wastewater.

Five years later, on November 24, 2009, Frankl nty officially joined the Western Virginia Water Authority and on July 1, 2015, Botetourt County now provides water service to over 59,000 customer in the City of Roanoke, Roanoke County, Franklin \Ya;Ste:Walter systems for the

The Western Virginia Water Authority wOl Pn1n::~r1rP the well-being and quality of life for our regional community. We Will act:ompli~h this vision:

• By being • Through ,tAi~hi1nl!nov.an~ innovative water management practices; • With a ~rrm1r1v~~s: and • By Our Strategies

Organizational Management Organizational Management includes leading the Authority in a collaborative manner that (1) develops our current and future workforce; {2) promotes economic development; and (3) works with partner jurisdictions to provide a sustainable source of water and wastewater service for the greater regional area.

Technology & Innovation The Authority will utilize technology and innovative water management practices to improve the efficiency of the organization. This includes (1) the use of current computer technology for billing, geospatial systems {GIS) and work orders, and back office operations to reduce costs; (2) upgrading equipment, vehicles and facilities to increase work output and be more energy efficient; (3) improving the organization's cyber security; and {4} increasing efficiencies with current and new software.

Su'stalrrabte 1'i'attfces The focus on sustainable practices includes (1} positioning the Authority for service opportunities and system expansion; {2) developing a rate structure that provides for the safe upkeep and efficient operation of its facilities; and 3) providing infrastructure that is resilient and meets customer needs.

C'ommunfty ·rngagement As a regional entity, the Authority will embrace community engagement through (1) active involvement on community boards; (2) educational outreach to current and future customers; (3) a strong presence on social media and at community events; and (4) the delivery of excellent customer service.

R1!S'Ouree Management The Authority will pro-actively manage our water and wastewater systems by (1) identifying and reducing inflow & infiltration into the sanitary collection system; (2) identifying and minimizing unaccounted for non-revenue water; (3) meeting all regulatory compliance requirements; and (4) investing in infrastructure replacement and rehabilitation .

. ,. ·. ·...... "'• -· -·· ·- ..... _ .. · .. ·-· . OrJanlzatlonal Mana.ement

The Authority will develop our current and future workforce, promote economic development and work with partner jurisdictions to provide a sustainable organization and source of water and wastewater.

Strategy: Develop current and future workforce

' Objective Measure Outcomes Fiscal Year 2019 I I'

Develop high school apprenticeship Evaluate effectiveness of apprentice • In June 2019, the first Student Apprentice was hired program to train future employees program at the end of its first year after High School graduation to work as a full time July, 2018 employee in Water Distribution. • Of ten current students, seven graduated High School this year. Six of the seven will work as full-time Adult Apprentices in the summer. Three of those apprentices will start classes at VWCC this fall. • Five additional apprentice students started July 1st, 2019 enrolled in a new multi-discipline program. Apprentices are exposed to all areas of the Water Authority and then choose their area of interest in which to focus at the end of the program. • Field Operations purchased an excavator simulator to utilize in COL training for apprentices and new employees. In FY20, Field Ops will host three apprentices.

Increase and expand hiring methods to Benchmark the percent of • After High School Graduation, four Apprentices will be attract a portion of the future workforce employees who pass Water & able to take Class IV exams in FY2020.

at the high school level with emphasis on Wastewater Class IV exams and ~ Three WOPs employees passed water operations exams state licensing for employees compare to previous years for advancement- Class I, II, and Ill.

Develop and implement annual Finalize supervisor training by ~ Three of four cohorts, (36 of 50 supervisors) have taken supervisory training October, 2017. Measure job Supervisor Training. The last supervisor class will start satisfaction for supervisor positions late summer 2019. Middle Management will be the after new training program is focus of the next training. implemented by September, 2018

Employ a workforce that reflects the Recruit and hire employees of all ~ The Authority recruits for local diversity by attending a demographic diversity of the Authority's ethnicities, cultures, race, and variety of Job Fairs (Vinton, Roanoke, Veterans Admin, service a rea. gender VEC, High Schools) The Water Authority using a variety of social networking to attract a variety of workforce (Zip Recruiter, College Handshake, Facebook, Linked In, Indeed) ~ The Water Authority is planning a WVWA Job Fair for summer of 2019. • Engineering staff attended VT networking event to meet potential job candidates and Career Center staff. Students were hired for summer internships. Organizational Mana.ement

The Authority will develop our current and future workforce, promote economic development and work with partner jurisdictions to provide a sustainable organization and source of water and wastewater.

Strategy: Design new benefits and policies aimed at all workforce generations

Objective Measure Outcomes Fiscal Year 2019 I i

Create employee teams with multiple Survey current employees and • The Authority uses broker MARK Ill and is a member of generational members to assist in conduct exit interviews to measure the Roanoke Valley Consortium to stay current on new designing new benefits and policies to satisfaction ratings compared to benefits in the marketplace. meet various work styles, values and benefit costs • Mark Ill provided quotes for different Insurance Carriers motivators to compare cost ofTLC and cost for Water Authority to be self-insured for Health Insurance during 2019. The Authority will take steps with MARK Ill to be self-insured by Open Enrollment May 2020. • HR continuously interviews employees for new/different benefits. Benefits being researched are Flexible Work Schedules, College Tuition payment, and volunteer sponsored paid leave. ~ In July 2019 a Paid Leave Cash Out benefit was added.

~ An employee team will meet Q4 2019 to discuss new benefits. o,._nlzatlonal Management

The Authority will develop our current and future workforce, promote economic development and work with partner jurisdictions to provide a sustainable organization and source of water and wastewater.

Strategy: Create a vibrant safety culture to maintain a safe work environment and increase employee safety awareness and responsibility

Objective Measure Outcomes Fiscal Year 2019 I

Develop a business plan for safety to Compare company-wide number of ~ The Authority is participating in National Safety month increase active senior management and work related accidents as compared June 2019. Two Safety Fairs/Lunches will occur with employee involvement and recognition, to previous years and compare total different tables for Safety Training, Health Education effectively communicate safety and dollars spent on Workers' and an employee Safety Pledge. ~ The Authority has researched and set a goal to start health issues, promote record keeping Compensation claims as compared VOSH SHARP Certification in fall of 2019 with Spring and utilize data analysis to previous years Hollow to be the first facility to achieve statewide certification and possibly be the first area local government in Virginia. ~ Digital Signage (TV screens with Digital Communication) proposed to be installed at all locations to engage and educate employees on Safety/Safety Performance and other important items of the Authority during FY2020. • Monthly meeting being held the second week of each month to review claims against the Water Authority with senior Management started winter 2019. • Supervisor short safety "tailgate" talks to be developed and used throughout the Authority spring 2020. • Field Ops hosted a trenching and shoring hand-on training and demonstration in conjunction with United Rentals at the Sand Road Fill Site. o,._nlzatlonal ManaJement

The Authority will develop our current and future workforce, promote economic development and work with partner jurisdictions to provide a sustainable organization and source of water and wastewater.

Strategy: Promote a culture of innovation across all divisions of the Authority

I I Objective Measure Outcomes Fiscal Year 2019 I I Encourage staff to become involved Compare the number of • Out of 292 full-time employees, the Authority has over in state and national professional employees vs total involved in 120 staff who are active in professional organizations. The Authority has continuing membership and active organizations professional organizations • involvement in AWWA, VRWA, WEF and ASCE.

Develop partnerships with area Benchmark partnerships and • All VWCC Biology 102 and all area higher-education universities as well as member and process improvements Microbiology students are curriculum required to tour Authority treatment faCilities. non-member localities to develop implemented as a result of • Provide financial support to Ferrum College's Smith new technologies, future workforce partnerships Mountain Lake water quality monitoring to gauge the and improve processes and health of the lake. technologies • Partnering with Virginia Tech on a successful NSF grant for water quality research in the Smart and Connected Communities Program. Assisted Virginia Tech in Reservoir Research leading to the creation of a water quality forecast model. ~ In partnership with Virginia Tech and VDH, hosted the Operation and Maintenance of Distribution Short Course to provide training to distribution operators across the state.

~ Engineering staff is working with Virginia Tech Center for Manufacturing Excellence to explore collaboration opportunities. Participated in additional networking and internship opportunities with Virginia Tech's Department of Civil and Environmental Engineering . • In partnership with Virginia Tech staff, is preparing to host the first annual two day "Hands on Training Course". (October 2019) Technology a Innovation

The Authority will fully use technology to better serve our internal and external customers and increase operational efficiencies.

Strategy: Utilize the latest technology in order to create greater efficiencies and effectiveness for both internal users and customers

I Objective Measure Outcomes Fiscal Year 2019 I ! Work towards open web-based/mobile Implement mobile friendly and/or . Munis mobile app for invoice and time approvals were design platforms and open architecture dashboard apps in Cogsdale CSM, be rolled-out to supervisors. work management solutions to benefit CustomerWeb, GIS and MeterSense. . Currently implementing lnvoiceCioud payment solution that will allow customers to create payment profiles, users and customers Add customer payment profiles & pay by text, and sign up for automatic bank draft kiosks themselves. . Moving AMI system into a Software as a Service environment . Developed and implemented at Permit Tracking solution in Sharepoint. . Automated that reporting of Cell Phone usage . Automated the AEP invoice process for Water Operations

Establish and implement standards for Develop a plan for migrating to a . Had vendor demonstration of the File Nexus document Authority-wide file management new file management structure by management solution and is budgeting for it to be December, 2019 implemented Technolo&Y a Innovation

The Authority will fully use technology to better serve our internal and external customers and increase operational efficiencies.

Strategy: Maintain state-of-the-art IT equipment, operational equipment, vehicles and facilities to increase work output and be more energy efficient

Objective Measure Outcomes Fiscal Year 2019

Develop a technology asset replacement Facilitate and/or host forum (in • Completed moving backup solution to Veeam with plan to support applications and disaster cooperation with higher education cloud-based backup. recovery environment partners and trade association • The RVBA will finish the network expansion to the contacts) to discuss new and Spring Hollow facility during June 2019. Spring Hollow is emerging technology for Water and targeted to become the disaster recovery location. Wastewater Utilities by July, 2018. Develop recommendations and adopt goals for infrastructure replacement, adopting selected new technology, systems and equipment by January, 2019

Research alternate energy solutions and Track fleet performance measures ~ Roanoke County Fleet Services has hired an analytical review replacement guidelines for the for fuel usage, maintenance and technician to track fleet performance, including the Water Authority. Authority's fleet replacement costs, accident claims ~ FY2020 vehicle replacement guide produced in January and miles driven and replace 2019 rated all Water Authority fleet vehicles for vehicles with alternative energy replacement based on years of service, life of vehicle solutions as prudent maintenance cost and mileage. Vehicles with the lowest rating will be scheduled for replacement in FY2020 equipment capital budget. ~ The Water Authority monitors vehicle accidents per miles driven and with additional training, communication and an active Vehicle Accident Review has seen a decrease each year. Technology a Innovation

The Authority will fully use technology to better serve our internal and external customers and increase operational efficiencies.

Strategy: Improve cyber security to protect data integrity, confidentiality and availability

I Objective Measure Outcomes Fiscal Year 2019 ,

i

Develop, implement and enforce a Update disaster recovery plan for IT • The IT Standard Operating Procedures, including the security architecture plan that covers IT systems and review security policies disaster recovery plan, was reviewed and updated. and SCADA systems and provides for a with staff on an annual basis • Started using Survey Monkey to expose IT policies to all disaster recovery plan staff and train on security.

Strategy: Develop a comprehensive paperless process to increase efficiency with current and new software

Objective Measure Outcomes Fiscal Year 2019

Fully utilize MUNIS to manage online Determine requirements for paperless • May 2019 Open Enrollment benefit coverages provided benefits, personnel files, personnel HR systems and convert to online electronically to all employees. ystems for benefits, personnel files, • Paperless HR requirements being incorporated into actions (promotions, new hires, etc.), performance evaluations and training enterprise digital information solution for all Water performance evaluations, training documentations Authority for FY2020. modules and certifications Sustainable

The Authority will seek opportunities to partner with local governments and other political subdivisions, develop an aggressive Capital Improvement Program, and have an affordable rate structure that allows for continued infrastructure improvements and growth while maintaining a healthy financial standing and adequate reserves for contingencies.

Strategy: Position the Authority for service opportunities and system expansion

Objective Measure Outcomes Fiscal Year 2019

Develop and maintain relationships Meet annually with one non-member • Partnered with RVBA and the Regional Jail to expand own or city to discuss partnership with partner jurisdictions and the fiber network to Spring Hollow. The Authority and ~Jpportu nities the Regional Jail shared the cost for the part of the fiber economic development entities installation share by both organizations. ~ Executed a service agreement with the Town of Boone's Mill to manage the Town's water and wastewater operations. Field Op's crews actively participated in maintenance and repairs to the Boone's Mill system and provided 1&1 inspection services to improve wastewater treatment operations. Staff commenced billing operations for Boones Mill customers. Engineering staff is providing GIS mapping support for Town of Boones Mill water and sewer infrastructure. Water Operations staff completed numerous upgrades and maintenance activities at the Boones Mill treatment facility . • Attended quarterly meetings with senior staff at Bedford Regional Water Authority to discuss shared operational and financial goals . • Met with Jason Tyree, Town Manager for Buchanan to discuss ways the Authority could assist the Town with their system operation and maintenance.

Anticipate service needs for likely Review utility needs with • Completed infrastructure improvements to provide economic development locations ~conomic development partners water and sewer service to Explore Park. ~nnually • Working with Franklin County on Summit View Industrial Park planning/construction. • Maintain close working relationship with the Roanoke Regional Partnerships to facilitate economic development activities. ~ Host annual meetings with senior staff of Fire Departments operating within WVWA service area to discuss current and future utility needs. Sustainable

The Authority will seek opportunities to partner with local governments and other political subdivisions, develop an aggressive Capital Improvement Program, and have an affordable rate structure that allows for continued infrastructure improvements and growth while maintaining a healthy financial standing and adequate reserves for contingencies.

Strategy: Maintain financial stability

Objective Measure Outcomes Fiscal Year 2019 I

I

Provide sound financial planning and Maintain AWWA established range ~ Financial performance measures are presented management practices for strong for Debt Ratio of 0.17 to 0.59, annually. The Authority meets and/or exceeds the reserves, prudent use of debt and (Median 0.32) for Water and 0.28 to benchmarks for June 2018. Based on fiscal year 2019 efficient operating and capital budgets 0.48 (Median 0.39) for Sewer financial performance, staff feels confident benchmarks while periodically reviewing investment will continue to be met and/or exceeded. strategies and viability of partner institutions to meet objectives

Review guidance from industry and bond Benchmark the Authority's financial ~ Staff continues to monitor financial performance rating agencies for performance measures against Fitch's ratings. measures each year. As the Fiscal Year 2019 closes, benchmarks Obtain GFOA certification for staff feels certain financial benchmarks will be met budgeting by 2020 and/or exceeded. ~ Staff submitted an application for the GFOA budget award for Fiscal Year 2019. The Authority did not obtain the award; however, proficiency was obtained in some categories, not all. The submittal for Fiscal Year 2019 provided comments and suggestion for improvements that will be incorporated in the submittal for the Fiscal Year 2020 budget. The Authority will demonstrate our brand and promote our vision through a multi-channel strategy

Strategy: Protect our natural resources through education and conservation

I I Objective Measure Outcomes Fiscal Year 2019 I

'

Work with area science coordinators to Exceed 10,000 students a year ~ Over 11,000 students participated in an in-class or field develop K-12 water based curriculum having an in-class or field trip water trip water based lesson provided by the Authority aligned with the VA SOLs that is based lesson provided by the • The Authority received the Utility of the Future Today presented in classes within our service Authority award from NACWA in the Community Engagement category. area

Work with local governments to schedule Schedule at least eight community • Presentations given by staff to three communities at presentations for civic league and and or civic league presentations SML, three neighborhood groups in the Roanoke area neighborhood groups each fiscal year and four community associations. • Partnered with theSE community to install a neighborhood art project and co-host a clean-up event. • Worked with a local high school student to produce a mural for the Coulter Building. • A BRPTV produced segment about the Snow Steam Pump was awarded a national Bronze Telly Award for excellence in history reporting.

Maintain a robust website and literature Produce and maintain annual water ~ New brochures developed to inform customers about library to provide customers timely quality report, annual report and steps to take to prevent and/or react to sewer backups information facility overview brochures that can and water breaks were developed.

be shared at community events and ~ Information about water breaks and upcoming events on the Authority's website. Update are published on the webpage home and pushed out to the website regularly to keep social media. information accurate and timely Community EnJ&gement

The Authority will demonstrate our brand and promote our vision through a multi-channel strategy

Strategy: Expand the Authority's presence on social media and at community events

i Objective Measure Outcomes Fiscal Year 2019 ' Have a visible presence at community Authority staff will promote the • Field Operations participates in numerous touch-a-truck events related to our core vision Authority's brand at Job fairs, blood events throughout the service area to engage children drives, parades, United Way events, who enjoy exploring our construction and heavy Relay for Life events, drug take back equipment. Hosted the Cogsdale Regional User Conference in May events and other targeted festivals • and staff are participating on the Cogsdale Online User Community • Participated in the regional water themed Science Festival with Jefferson College • Continued sponsorship of the Prescription Drug Take- Back events, participated in area parades with award- winning floats, hosted a golf tournament and fishing tournament to raise funds for United Way and Relay for Life and coordinated regular blood drives for staff.

Monitor social media trends and Monitor metrics for social media • The Authority has a regular and growing presence on emerging technologies to make sure that presence. Increase the number of Facebook and lnstagram, shares educational tips on the Authority is using current resources people following via social media by Pinterest and posts educational videos (meter reading, to keep customers informed 5% per year for next three years. how to protect your pipes from freezing, how manholes are set and how water lines are repaired) on You Tube Evaluate new social media outlets and Face book. The most popular posts of the year (with and add as technology trends over 8,000 views) included how to collect and store change. Transfer share as many. I water in advance of a hurricane and the importance of annual reports and documents cleaning around a fire hydrant during a snow event. across media platforms as feasible Community EnJalement

The Authority will demonstrate our brand and promote our vision through a multi-channel strategy

Strategy: Deliver excellent customer service

I Objective Measure Outcomes Fiscal Year 2019

I

Provide personal customer service in a Maintain call answer rates of 90% or ~ Customer service continues to meet this goal timely manner greater with less than 2-minute wait ~ Continued quarterly Customer Service meetings to keep times, and provide 24-hour service staff abreast of policies and provide additional training response with Roanoke County's Non-Emergency 911 call center. Educate all staff on the organization as a whole and provide contacts for specific customer questions

Develop Authority Cares program to Develop a branded campaign during • The Authority formed a partnership with United Way assist customers in need of paying their FY 18 to provide time to time and Central Intake to assist customers in need of paying water utility bills assistance to individuals not able to their bill. To date in FY19, over 400 families were make a monthly payment or a assisted through $45,441 in pledges. deposit

Strategy: Maintain active involvement on community boards

Objective Measure Outcomes Fiscal Year 2019

'

Maintain a presence on professional and Executive Directors will hold board ~ Mr. McEvoy is President of the Virginia Biosolids community boards that relate to our positions while staff will be Council, President of VAMWA, and is active in Kiwanis vision encouraged to actively participate and the SML Association. Mr. Robertson is President of with community groups that relate the BBB Board and is active on the VA811 Board and Rotary Club. to our vision • Smriti Sinha participated in the Leadership Roanoke Valley program, Trent Cox serves on the Board of the Floyd Co. PSA, Sarah Baumgardner serves on the Greenway Commission and the Board of the Blue Ridge Soil & Water Conservation District, and Scott Shirley serves on the Advisory Committee for Virginia Western's Integrated Environmental Studies Program and is Past President for VWEA. R rce Management

The Authority will pro-actively invest in our water and wastewater systems to provide for our existing and future customers while meeting all regulatory compliance measures.

Strategy: Meet all regulatory compliance requirements

Objective Measure Outcomes Fiscal Year 2019 I

I

Maintain full compliance with all state Continue data collection and 1- The wet weather in 2018 (an all-time record at 62.45 and federal monitoring requirements and practices needed to earn the annual inches of rainfall exceeded average annual rainfall by monitor legislative and regulatory activity National Association of Clean Water more 20 inches) presented numerous challenges: by federal and state agencies to stay Agencies (NACWA) award for high however, The Roanoke Regional WPCP was able to process all incoming flow without a bypass of flow from abreast of future requirements quality wastewater discharges from the facility. treatment plant; Maintain record of !­ The existing loading limitations contained in the facility zero Notices of Violations for permit permit are under discussion with DEQ. deficiencies; and maintain An ARC flash and short circuit study was completed in state/national certified laboratories. May of 2018. All associated equipment has been labeled. Continue to track facility All electricians have been to Arc flash training provided performance measures for energy, by NFPA and certified. New hire electricians or trainees chemical use and predictive vs will be required to attend NFPA 70E training and be reactive maintenance costs certified, and protective equipment including ARC flash rated uniforms have been provided to employees who may have to deal with situations where 70E compliance would be a concern. 1- The Wastewater Laboratory was subject to the standard inspection and accreditation review by DCLS as well as receiving an independent third party audit. The laboratory remained fully accredited for all procedures. Of note, the laboratory inspections did not identify any findings or recommendations which is a significant accomplishment for Laboratory staff.

~ 4,512 metric tons of biosolids were land applied (regulatory requirement is a calendar year basis). The biosolids quality and application exceeded all regulatory requirements.

~ All 4.5 (includes Y, ownership of SML WTF) water treatment facilities are in full Virginia Department o Health (VDH) compliance. ~ Three dams are in full OCR compliance. Beaverdam remains under conditional compliance and design plans for its rehabilitation are under review and nearing approval from OCR. 1- All water pumping stations and storage facilities in the Roanoke Area received VDH three=year inspection and are in compliance. 1- Received two new waterworks permits from VDH fo Burnt Chimney and Dillard's Hill water systems located in Franklin County. ~ VDH awarded Spring Hollow the Silver Excellence in Waterworks Operations/Performance Awards. R urce ManaJement

The Authority will pro-actively invest in our water and wastewater systems to provide for our existing and future customers while meeting all regulatory compliance measures.

Strategy: Develop and administer effective sewer collection system asset monitoring and protection activities to maximize system service life

Objective Measure Outcomes Fiscal Year 2019

Minimize sanitary sewer overflows Revise the collection system ~ The Roanoke Regional WPCP permit application was through modeling, asset replacement and maintenance and operations plan, completed and a new permit was received from the the identification and reduction of inflow measure progress monthly and Commonwealth. The subsequent update of the local & infiltration into the sanitary collection report quarterly by January, 2019 limits and the Rules and Regulations is currently system underway and has a dues date of February 2020 to DEQ. ~ Field Operations' formerly PM group and the SSER group from WPCP was combined into the Sanitary Sewer Preventative Maintenance (SSPM) group to improve efficiency in 1&1 inspection and ultimately reduction. The crews have deployed additional Point Orange units and also made a concerted effort to reduce the amount of untouched sewer existing in the system . • Point Orange sewer depth /pressure monitoring sensor system underway to allow staff to receive real-time monitoring and alerts during significant wet weather events

Implement an approved Industrial Review and revise Sewer Use • On February 13, 2019 the first Pretreatment Pretreatment program to effectively Standards every five years. educational event was held by Wastewater manage and monitor industrial and Maximize industrial permit holder Environmental Programs at the Field Operations Center. commercial contributions compliance within the Pretreatment The first event had 51 total attendees representing Program using an annual education twenty industries in the region. DEQ-BRRO, The City of event. Develop and implement first Salem, and the Town of Vinton staff also participated in the event. event by July, 2018 ~ A similar event focused on the Septic hauler permit holders is planned for the 2020 time period. R rce Mana1ement

The Authority will pro-actively invest in our water and wastewater systems to provide for our existing and future customers while meeting all regulatory compliance measures.

Strategy: Identify and minimize unaccounted for non-revenue water

Objective Measure Outcomes Fiscal Year 2019

Utilize existing and emerging Perform AWWA Water Audit by • Created a non-revenue water team consisting of five full technologies to identify and reduce non- January, 2019. Install approximately time employees devoted to water loss analysis and leak revenue water 400 Ally meters by January, 2020 detection. and investigate the feasibility of • Purchased additional correlator - leak detection using satellite and drone surveys equipment including 12 additional data loggers/ground microphones. with goal of using by 2021 • 37 DMA meters installed or replaced. • Staff attended a two-day AWWA water audit analysis seminar. • Ally meters have been ordered and installation locations identified. R

The Authority will pro-actively invest in our water and wastewater systems to provide for our existing and future customers while meeting all regulatory compliance measures.

Strategy: Invest in infrastructure replacement and rehabilitation as well as plant performance management and improvements

Objective Measure Outcomes Fiscal Year 2019 I I Ensure that all Authority distribution and Develop recommendations on the • Replaced over 28,000 LF of water main and 3,500 LF of collection systems infrastructure is revised Asset Management Plan for sewer main fiscal year to date. properly sized and within its expected life the Roanoke system, Infrastructure • Construction on 22 sewer projects and 16 water Replacement Plans for Botetourt and projects is underway. Franklin Counties and update plant capital asset replacement program for both water and wastewater facilities

Update and maintain all plant capital Ensure facilities, work procedures • Installed a new 5,000 gallon storage tank at the Wirtz assets to accepted industry standards and and staff meet or exceed Water Pollution Control Plant to improve treatment within expected lives requirements during regulatory operations. audits and inspections • Muse Spring WTF is under construction . fe Upgrades to 6 filters and underdrains are under way at Carvins Cove WTF.

~ Upgrades have been completed at the Boones Mill WTF to allow use of the existing wells and sand filters if needed. ~ Hunting Hills pump station was completely rebuilt. ~ The Greensand filter media at The Retreat WTF was replaced. ~ Franklin Road and Upland Game water storage tanks were cleaned and painted. ~ Granular Activated Carbon (GAC) was replaced at SML WTF. fe Upgraded plumbing and electrical at Burnt Chimney WTF (former Boxwood Green). CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SHERMAN P. LEA, SR. Council Members Email: [email protected] Mayor William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White-Boyd July 15, 2019

The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia

Dear Mayor Lea and Members of Council:

We jointly sponsor a request of Valerie A. Brown, Executive Director, Williamson Road Area Business Association, to highlight activities and initiatives, at the regular meeting of City Council to be held on Monday, July 15, 2019, at 2:00 p.m.

Sincerely, ~a--~ Joseph L. Cobb Vice-Mayor

'j}~ V./d£-4rrL Patricia White-Boyd Council Member

JLC/PWB:ctw CITY OF ROANOKE ~.b • CITY COUNCIL 215 Church Avenue, S. W. Noel C. Taylor Municipal Building, Suite 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SHERMAN P. LEA, SR. Council Members Email: [email protected] Mayor William D. Bestpitch Joseph L. Cobb Michelle L. Davis Djuna L. Osborne Anita J. Price Patricia White-Boyd July 15, 2019

The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia

Dear Mayor Lea and Members of Council:

We jointly sponsor a request of Beth Lutjen, Executive Director, Local Colors, to provide an update, at the regular meeting of City Council to be held on Monday, July 15, 2019, at 2:00 p.m.

Sincerely, ~e:~~ Vice-Mayor ~~ Anita J. Price Council Member

JLC/AJP:ctw DONALD 5. CALDWELL AREA CODE 540 TEL No. 853-2626 COMMONWEALTH'S ATTORNEY fAX 853-1201 CITY OF ROANOKE OFFICE OF THE COMMONWEALTH'S ATTORNEY 315 CHURCH AVENUE ROANOKE, VIRGINIA 24016

July 1 5, 2019

Honorable Sherman P. Lea, Sr., -Mayor Honorable Joseph L. Cobb, Vice-Mayor Honorable William D. Bestpitch, Council Member Honorable Michelle L. Dykstra, Council Member Honorable John A. Garland, Council Member Honorable Djuna L. Osborne, Council Member Honorable Anita J. Price, Council Member

Dear Mayor Lea and Members of City Council:

Subject: Acceptance of Funding for Drug Prosecutor

Background:

Federal funding was made available to the Commonwealth of Virginia to be used for the development of several Multi-Jurisdictional Special Drug Prosecutors statewide. The positions were developed to coordinate prosecutorial efforts among independent jurisdictions, reduce fractional and duplicate prosecutions, enhance the recovery of criminal assets, and utilize federal, state and local resources to assure maximum prosecutorial effectiveness and to provide specialized prosecutorial resources to the regional drug enforcement effort. The Commonwealth's Attorneys of Craig County, Franklin County, Roanoke County, and the Cities of Roanoke and Salem applied on October 9, 1987, to the Commonwealth's Attorneys' Services Council, the State agency responsible for the administration of the grant money, to fund a Multi-Jurisdictional Special Drug Prosecutor. City Council accepted the Multi­ Jurisdictional Special Drug Prosecutor Grant in April, 1 988, and a full-time Special Drug Prosecutor was hired in july, 1988. Annual re-application for this funding is required. Considerations:

On April 1 5, 1994, funding for the Drug Prosecutor's Office was transferred from the Commonwealth's Attorneys' Services Council to the Compensation Board. The Compensation Board approved funding for the Drug Prosecutor in the amount of $114,42 5 effective July 1, 201 9, and funding will continue through June 30, 2020. A local match is required. The local match is $65,381 for a total funding of $1 79,806. Funding for the local share is available in the General Fund -Transfer to Grant Fund (account number 01 -2 50-931 0-9 53 5).

Recommended Action:

Authorize the application for the Grant and accept funding from the Commonwealth of Virginia Compensation Board in the amount of $114,42 5 with the City providing local match funding in the amount of $65,381. Authorize the City Manager to execute the requisite documents to obtain the funding from the Compensation Board. All such documents shall be reviewed and approved as to form by the City Attorney.

Adopt the accompanying budget ordinance to establish revenue estimates for $114,42 5 in state grant funds and $65,3 81 in local match, to transfer local match funding from the General Fund Transfer to Grant Fund account (01-250- 931 0-953 5), and to appropriate funding totaling $1 79,806 per attachment 1 into accounts to be established by the Director of Finance.

R02Q$CWQ:(

Donald S. Caldwell Commonwealth's Attorney

DSC:skm c: RobertS. Cowell, Jr., City Manager Daniel J. Callaghan, City Attorney Amelia C. Merchant, Director of Finance Stephanie M. Moon Reynolds, City Clerk Troy A. Harmon, Municipal Auditor

2 Attachment 1

Program Accounts

1002 Regular Employee Salaries $117,205

1105 City - Retirement $19,491

1117 401H Health Savings Account $ 1,172

1120 FICA $ 8,966

1125 Medical Insurance $15,276

1126 Dental Insurance $ 768

1130 Life Insurance $ 1,535

1131 Long Term Disability Ins. $ 393

3075 Other Rental $ 6,000

2020 Telephones $ 1,000

2030 Administrative Supplies $ 4,000

2044 Training and Development $ 4,000

TOTAL $179,806 CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 15, 2019 Subject: Acceptance of Funding for Drug Prosecutor Position

I concur with the recommendation from Commonwealth Attorney Donald 5. Caldwell to accept funding from the Commonwealth of Virginia Compensation Board in the amount of $114,42 5 with the City providing local match funding in the amount of $65,381. I further recommend adopting the accompanying budget ordinance to establish revenue estimates of $114,42 5 in state grant funds and $65,381 in local match, to transfer local match funding from the General Fund Transfer to Grant Fund account (0 1 -2 50-931 0-95 3 5), and to appropriate funding totaling $1 79,806 into accounts to be established by the Director of Finance. /-~/j}

~(-~--~------Robert 5. Cowell, Jr. City Manager

Distribution: Council Appointed Officers Amelia C. Merchant, Director of Finance /p, c..

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION authorizing the acceptance of funding for the regional drug prosecutor's office from the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution, and filing of appropriate documents to obtain such funds.

BE IT RESOLVED by the Council of the City of Roanoke as follows:

1. The City of Roanoke hereby accepts funding for the regional drug prosecutor's office in the total amount of $114,425.00 from the Compensation Board of the Commonwealth of Virginia through June 30, 2020, with a local match of$65,381.00.

2. The City Manager is hereby authorized to accept, execute, and file on behalf of the

City of Roanoke any and all documents required to obtain such funding. All such documents to be approved as to form by the City Attorney.

3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing funding or with such project.

ATTEST:

City Clerk. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Regional Drug Prosecutor Grant, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Regular Employee Salaries 35-150-4520-1002 $ 117,205 City Retirement 35-150-4520-11 05 19,491 401 Health Savings Match 35-150-4520-1117 1 '172 FICA 35-150-4520-1120 8,966 Dental Insurance 35-150-4520-1126 768 Life Insurance 35-150-4520-1130 1,535 Disability Insurance 35-150-4520-1131 393 HSA-ER 35-1 50-4520-1182 5,276 Health Insurance HSA- ER 35-1 50-4520-1185 10,000 Telephone 35-150-4520-2020 1,000 Administrative Supplies 35-150-4520-2030 4,000 Training and Development 35-150-4520-2044 4,000 Other Rental 35-150-4520-3075 6,000 Revenues Regional Drug Prosecutor FY20-State 35-150-4520-4520 114,425 Regional Drug Prosecutor FY20-Local Match 35-150-4520-4521 65,381

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST:

City Clerk. /.Q.I.

CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 1 5, 2019 Subject: Funding for Western Virginia Workforce Development Board Workforce Innovation and Opportunity Act (WIOA) Programs

Background:

The Workforce Innovation and Opportunity Act (WIOA) was signed into law on july 22, 2014 and replaced the Workforce Investment Act of 1998 (WIA). WIOA provisions related to Department of Labor Programs were effective july 1, 2015.

The City of Roanoke is the grant recipient for Workforce Innovation and Opportunity Act (WIOA) funding, thus, City Council must recognize the grant funding received, in order for the Western Virginia Workforce Development Board to administer WIOA programs in Local Workforce Development Area Ill of Virginia. The Roanoke Valley-Alleghany Regional Commission serves as the fiscal agent for The Western Virginia Workforce Development Board and the WIOA funds allocated to Area Ill which encompasses the counties of Alleghany, Botetourt, Craig, Franklin and Roanoke, and the cities of Covington, Roanoke, and Salem.

WIOA funding is for four primary client populations:

• Dislocated workers who have been laid off from employment through no fault of their own. Services provided these individuals include intensive job search assistance and employment counseling, additional training to upgrade skills or obtain initial certification or degree, on the job training and supportive services. • Economically disadvantaged individuals as determined by household income guidelines defined by the U.S. Department of Labor. Services provided these individuals include intensive job search assistance and employment counseling, additional training to upgrade skills or obtain initial certification or degree, on the job training and supportive services. • Youth who are economically disadvantaged, or who have other barriers to becoming successfully employed adults. Services provided these individuals include career counseling and exploration, incentives to remain in school, work readiness classes, summer work program, mentoring, tutoring and post secondary education/training. • Businesses in need of employment and job training services.

The City of Roanoke has received a Notice of Obligation, on behalf of the Western Virginia Workforce Development Board, from the Virginia Community College System, increasing the allocation of PY2018 WIOA funds from $1 ,208, 969 to $1 ,21 3,2 86, for WIOA Activities for award period July 1, 201 8- June 30, 2020.

Considerations:

• Program Operations - Existing activities will continue and planned programs will be implemented.

• Funding - Funds are available from the Grantor agency and other sources as indicated, at no additional cost to the City.

Recommended Action:

Recognize the increase in Western Virginia Workforce Development Board PY2018 WIOA funds from $1 ,208,969 to $1,21 3,286 for award period July 1, 201 8 to june 30, 2020.

--~ ~~----- RobertS. Cowell, Jr. City Manager

Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Steven W. Martin, Director of Human/Social Services

#CM 1 9-001 3 7

2 7.~. !.

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION acknowledging and recognizing an increase in the PY2018 Workforce

Innovation and Opportunity Act ("WIOA") funding from the Virginia Community College

System in the amount of$1,208,969 to $1,213,286 for WIOA activities, for the award period of

July 1, 2018, through June 30, 2020, the foregoing funding to be administered by the Western

Virginia Workforce Development Board.

WHEREAS, pursuant to the WIOA that was enacted on July 22, 2014 and replaced the

Workforce Investment Act of 1998, federal funding is provided to support various programs in support of various client populations as more particularly described in the City Council Agenda

Report dated July 15, 2019; and

WHEREAS, the Roanoke Valley-Alleghany Regional Commission was designated as the fiscal agent for WIOA funds and administers the federal funds provided by WIOA through the

Virginia Community College System for Local Workforce Area III, the designated area which encompasses the counties of Alleghany, Botetourt, Craig, Franklin, and Roanoke, and the cities of Covington, Roanoke, and Salem.

THEREFORE, BE IT RESOLVED by the Council ofthe City ofRoanoke as follows:

1. Council acknowledges and recognizes for the purpose of administering the

Western Virginia Workforce Development Board, an increase in the PY2018 WIOA funding in the amount of$1,208,969 to $1,213,286 from the Virginia Community College System, with no local match from the City, to be administered by the Western Virginia Workforce Development

Board, and to be used during the award period of July 1, 2018, through June 30, 2020, for the

R-acknowledge and recognize Western Va Workforce Development-FY2018 funding.{l2.3.18) purpose of administering the WIOA activities, as more particularly set out in the City Council

Agenda Report dated July 15,2019.

2. The City Manager is directed to furnish such additional information as may be required in connection with the acknowledgement and recognition of the foregoing funding.

3. The City Clerk is directed to provide an attested copy of this Resolution to the

Western Virginia Workforce Development Board.

ATTEST:

City Clerk.

R-recognize Western Va Workforce Development-FY2018 increase in funding.(7.15.19) 2 CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 15, 2019 Subject: 2018 HUD Continuum of Care (CoC) Grant Award- CoC Planning

Background:

The Continuum of Care ("COC") is a group conststmg of service providers, neighboring localities, including the City of Roanoke, and homeless/formerly homeless individuals, whose role is to develop a long-term strategic plan and manage a year-round planning effort that addresses the identified needs of homeless individuals and households; the availability and accessibility of existing housing and services; and the opportunities for linkages with mainstream housing and services resources.

On February 6, 201 9, the Department of Housing and Urban Development (HUD) announced the program awards for FY 201 8. Our Continuum was awarded $890,645 in total grant projects. These Continuum of Care (CoC) grants will help prevent and end homelessness and provide critically needed support to local programs on the front lines of serving individuals and families experiencing homelessness. The City of Roanoke received $45,235 for CoC Planning.

The HUD CoC Planning grant will help provide planning, monitoring and evaluation to the CoC and the Blue Ridge Interagency Council on Homelessness (BRICH), which serves as an advisory agency to the CoC, and provide oversight to the CoC, as required by HUD. This project will engage the CoC and the BRICH in strategic planning to increase focus on prevention of homelessness and rapid re-housing. It will increase accountability through adoption of community wide standards, program monitoring, and data collection for reporting progress against objectives and standards in the strategic business plan. This level of oversight will increase our ability to meet HUD's national objectives. The project will provide written reports, monitoring and evaluation of HUD programs and assist in the development of subsequent HUD annual CoC grant applications.

The Council of Community Services (CCS) is providing $14,000 cash match and documentation of match will accompany each request for reimbursement. The City of Roanoke is providing in-kind match valued at $14,500 in the form of project oversight by the Human Services Administrator as identified in Attachment "A" and will be documented with each request for reimbursement.

Recommended Actions:

Accept the HUD Planning grant in the amount of $45,235 and the Council of Community Services cash match in the amount of $14,000. Authorize the City Manager to execute the grant documents associated with this funding, and authorize the City of Roanoke to serve as the fiscal agent for such grant. All documents shall be approved as to form by the City Attorney.

Adopt the accompanying budget ordinance to establish a revenue estimate in the amount of $59,235 and to appropriate the same amount to Fees for Professional Services in an account to be established by the Director of Finance in the Grant Fund.

Robert S. Cowell, Jr. City Manager

Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Steven Martin, Director of Human and Social Services Carol Tuning, Human Services Administrator Amelia C. Merchant, Director of Finance U.S. Department of Housing and Urban Development Virginia Office of Community Planning and Development 600 East Broad Street, Suite 300 Richmond, VA 23219-1800 (800) 842-2610 JUN 5 2019

Ms Carol W. Tuning Human Services Administrator City of Roanoke 339 Salem Avenue SW Roanoke, VA 24016

Dear Ms Tuning:

SUBJECT: Processing Your FY2018 Continuum of Care (CoC) Grant Agreement CoC Planning-City of Roanoke Grant No.: VA0354L3F021800

Congratulations on the selection of your CoC Planning project for funding under the FY 2018 Continuum of Care (CoC) program. Ail conditions attached to your award for this project have been met or are in process of being mel. The operating start date of your grant is 1 July 2019. Allowable expenses incurred on or after this date through 30 June 2020 may be reimbursed from this grant.

Upon execution of the grant agreement ancl scope of work by the City and HUD, HUD will obligate total funds for this project in the amount of $45,235 allocated entirely to planning.

I enclose two copies of the grant agreement and scope of work that constitutes the agreement between the City of Roanoke and HUD. Please have both copies of each document signed and return them to this office within two weeks of receipt of this letter. When we receive them, I will sign and execute them for HUD and return one set to you. Please note that your grant cannot begin, and HUD cannot disburse any funds to you for this project, until the grant agreement and scope of work are fully executed.

If you have any questions, please call me at (804) 822-4831. Staff requiring technical assistance should contact Dr. P. Anthony Brinkman at (804) 822-4827. We look forward to working with you toward the successful continuation of your Continuum of Care (CoC) project.

Sincerely, ~-1~1~ Ronnie J. Legette Director enclosures Recipient Name: City of Roanoke, Virginia Grant No.: VA0354l3 F02 I 800 Tax 10 No.: 54-6001569 DUNS No.: 006704316

CONTINUUM OF CARE PROGRAM (CDFA 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD'') and the City of Roanoke, Virginia (the "Recipient"). This ,\grccment is governed by titie IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program m!e (the "Rule"). The terms "Gnmt" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, and any information or documentation required to meet any grant "1ward condition. Ail other terms shail have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed, and only in the amounts listed on a Scope of Work, are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. The Scope of Work is attached hereto and made a part hereof. If in the future appropriations are made available for Continuum of Care grants; if Recipient applies under a Notice of Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds Availability, HUD selects Recipient and the project or one or more of the projects listed on the Scope of Work for renewal or for new projects for funding, then additional Scopes of Work may be attached to this Agreement. Those additional Scopes of Work, when attached, will also become a part hereof.

The effective date of the Agreement shall be the date of execution by HUD and it is the date use of funds under this Agreement may begin. Each project will have a performance period that will be listed on the Scope(s) of Work to this Agreement. For renewal projects, the period of performance shall begin at the end of the Recipient's final operating year for the project being renewed and eligible costs incurred Jor a project between the end of Recipient':; final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. For each new project funded under this Agreement, Recipient and HUD will set an operating start date in eLOCCS, which will be used to track expenditures, to establish the project performance period and to determine when a project is eligible for renewaL Recipient hereby authorizes HUD to insert the project performance period for new pr~jects into the Scope of Work without Recipient signature, after the operating start date is established in eLOCCS.

This Agreement shall remain in effect until termination either I) by agreement of the parties; 2) by HUD alone, acting under the authority of 24 CFR 578. I 07; 3) upon expiration of the final performance period for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. Recipient agrees: l. To ensure the operation of the project(s) listed on the Scope of Work in accordance with the provisions of the Act and all requirements of the Rule; 2. To monitor and report the progress of the project(s) to the Continuum of Care and HUD; 3. To ensure, to the maximum extent practicable, that individuals and families experiencing homelessness are involved, through employment, provision of volunteer services, or otherwise, in constructing, rehabilitating, maintaining, and operating facilities for the project and in providing supportive services for the project; Recipient Name: City of Roanoke, Virginia Grant No.: VA0354L3 F021800 Tax ID No.: 54-6001569 DUNS No.: 006704316

4. To require certification from all subrecipients that: a. Subrecipients will maintain the confidentiality of records pertaining to any individual or family that was provided family violence prevenrion or treatment services through the project; b. The address or location of any family violence project assisted with grant funds will not be made public, except with written authorization of the person responsible for !he operation of such project; c. Subrecipients will establish policies and practices that are consistent with, and do not restrict, the exercise of rights provided by subtitle B of title VII of the Act and other laws relating to the provision of educational and related services to individuals and families experiencing homelessness; d. In the case of projech that provide housing or services to families, that subrecipients will designate a staff person to be responsible for ensuring rhat children being served in the program are enrolled in school and connected to appropriate services in the community, including early childhood programs such as Head Start, part C of the Individuals with Disabilities Education Act, and programs authorized under subtitle B of title VII of the Act; e. The subrecipient, it officers, and employees are not debarred or suspended from doing business with the Federal Government; and f. Subrecipients will provide information, such as data and reports, as required by HUD; and 5. To establish such fiscal control and accounting procedures as may be necessary to assure the proper disbursal of, and accounting for grant funds in order to ensure that all financial transactions are conducted, and records maintained in accordance with generally accepted accounting principles, if the Recipient is a Unified Funding Agency; 6. To monitor subrccipient m;ltch and report on m:.ttch to HUD; 7. To take the educational needs of children into account when families are placed in housing and will, to the maximum extent practicable, place families with children as close as possible to their school of origin so as not to disrupt such children's education; 8. To monitor subrecipients at least annually; 9. To use the centralized or coordinated assessment system established by the Continuum of Care a.s required by the Rule. A victim service provider may choose not to use the Continuum of Care's centralized or coordinated assessment system, provided that victim service providers in the area use a centralized or coordinated assessment system that meets HUD's minimum requirements and the victim service provider uses that system instead; l 0. To follow the written standards for providing Continuum of Care assistance developed by the Continuum of Care, including those required by the Rule; ll. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in accordance with the provisions of this Act and all requirements of the Rule; and 12. To comply with such other terms and conditions as HUD may have established in the applicable Notice of Funds A vai!ability.

HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e-snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD.

The Agreement constitutes the entire agreement between the parties hereto and may be amended only in writing executed by HUD and the Recipient. 2 Recipient Name: City of Roanoke, Virginia Grant No.: VA0354L3 F021800 Tax ID No.: 54-6001569 DUNS No.: 006 704316

By signing below, Recipients that are states and units of local government certify that they are follow·ing a current HUD approved CHAS (Consolidated Plan).

This agreement is hereby executed on behalf of the parties as follows:

IJNITED STATES OF AMERICA Secretary of Housing and Urban Development

By: Signature and Date

Ronnie J. Legette, Sr. Typed name of signatory

Director, Virginia Office of Community Planning and Development Title

RECIPIENT

City of Roanoke, Virginia Name of Organization

By: Authorized Official Signature and Date

Robert S. Cowell Typed name of signatory

City Manager Title

3 Recipient Name: City of Roanoke, Virginia Grant No.: VA0354l3F021800 Tax ID No.: 54-6001569 DUNS No.: 006704316

SCOPE OF WORK for FY2018 COMPETITION I. The project listed on this Scope of Work is governed by the Act and Rule, as they may be amended from time to time. The project is also subject to the terms of the Notice of Funds A vail ability for the fiscal year competition in which the funds were awarded and to the applicable annual appropriations act.

2. HUD designations of Continua of Care a~ High-performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwith­ standing anythmg to the contrary in the Application or this Grant Agreement, Recipient may only use grant funds for HPC Homelcssness Prevention Activities if the ConLinuum that designated the Recipient to apply for this grant was designated an HPC for the applicable fiscal .year. 3. Recipient is not a Unified Funding Agency and was not the only Applicant the Continuum of Care desig­ nated to apply for and receive grant funds and is not tbe only Recipient for the Continuum or Ctre that des­ ignated it. I-IUD's total funding obligation for this grant is $45,235.00 for project number VA0354LJF021800. lf the project is a renewal to which expansion funds have been added during this corn­ petition, the Renewal Expansion Data Report. including the Summary Budget therein, in e-snaps is incorpo­ rated herein by reference and made a part hereof. In accordance with 24 erR§ 578.1 05(b), Recipient 1s pro­ hibited from moving more than 10% from one budget line item in a project's approved budget to another without a written amendment to this Agreement. Tbe obligation for this project shall be allocated entirely to planning. 4. Grant term is 12 months. The performance period for the project begins 1 July 2019 and ends 30 June 2020. No funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to ~578.2 I and *578.25 and no funds for renewal projects muy be drawn down hy Recipient before the end dult: uf llie project'S final Operating year under the grant that has been rC11C\Ned. 5. If grant funds will be used for payment of indirect costs, the Recipient is authorized to insert the Recipient·s and Subrecipients' federally recognized indirect cost rates on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. If no federally recognized indirect cost rate is listed on the Schedule for a project funded under this Agreement no indirect costs may be charged to the project by the subrecipient carrying out that project. 6. The project has not been awarded project-based rental assistance for a term of fifteen (15) years. Additional funding is subject to the availability of annual appropriations. Recipient Name: City of Roanoke, Virginia Grant No.: VA0354L3F021800 Tax ID No.: 54-6001569 DUNS No.: 006704316

UNITED STATES OF AMERICA Secretary of Housing and Urban Development

By: Signature and Date

Ronnie 1. Legette, Sr. Typed name of signatory

Director, Virginia Office of Community Planning and Development --~------Title

RECIPIENT

City of Roanoke, Virginia ------Name of Organization

By: Authorized Official Signature and Date

RobertS. Cowell Typed name of signatory

City Manager Title

FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name Indirect Cost Rate Cost Base

2 DEPARTMENT OF SOCIAL SERVICES 1510 Williamson Road, NE Roanoke, Virginia 24012 540.853.2591 fax: 540.853.2027 ROANOKE

August 13, 2018

Ms. Carol Tuning Human Services Administrator 3 3 9 Salem Avenue Roanoke, VA 24016

Dear Ms. Tuning,

This letter is in support of your request for the City of Roanoke Planning grant from the U.S. Department of Housing and Urban Development (HUD). The City of Roanoke provides planning oversight for the Continuum of Care process and Emergency Solutions grant funding.

Leveraging funds are being provided in the form of project oversight by the Human Services Administrator at 2 5% of annual salary totaling $14,500. This includes providing technical assistance to project applicants, serving as Chair of the Continuum of Care and providing staff support to the CoC Board.

The City of Roanoke is in full support of the Planning Grant that continues to coordinate the distribution of several competitive homeless assistance programs. The importance of evaluating the needs of homeless people in the community, assessing performance of existing activities, and prioritizing activities for funding are key components that require additional funding and resources.

Sincerely, ~~ Director, Human/Social Services COUNCIL OF COMMUNITY SERVICES

Chair August 15,2018 Chris Chittum

Vice Chair Karen Mason

Board of Directors Carol Tuning, BSW, MALS Lee Clark Human Services Administrator Kit Hale Chair, Blue Ridge Continuum of Care Nancy Hans 339 Salem Avenue SW Dr. lorraine S. lange Karen Mason Roanoke, VA 240 16 Richard "Pete" Peters Paul F Phillips Dear Carol, Bruce Phipps Wayne G. Strickland Daniel C Summerlin. II! This is to conflnn the Council of Community Services' (CCS) commitment to provide a Chris Thomas cash match from unrestricted private dollars valuing $14,000 to support the City of

President Roanoke's Continuum ofCare FY 2018 planning grant application. Daniel W Merenda This cash contribution will pay for II% of the CCS President's time spent designing Programs planning strategies and supporting activites of the project to include facilitation of the 2·1·1 VIRGINIA Blue Ridge Community CoC's strategic planning sessions; preparing strategic planning documents and actions Assistance Network plans; assistance in writing the annual Point-in-Time report; leading the CoC's project Community Housing monitoring activities; and providing assistance in drafting other community reports and Resource Center Drop-In Center documents. HandsOn Blue Ridge Nonprofit Roanoke The Council of Community Services has fifty four years of experience in the areas of Planning & Consultation Retired & Senior Volunteer planning, research and infonnation referral. We are committed to continuing our work Program closely with all Roanoke Valley stakeholders to address the issue ofhomelessness. USDA Child & Adult Care Food Program If you need additional infonnation please do not hesitate to contact me at your Standing Committees convenience. Family Violence Coordinating Council Roanoke Regional Housing Network SiLJ~ Daniel W. Merenda President Council of Community Services

Find the Council onlrne

~~ A United Way Panner Agr:ncy United a WayWlA r-; t) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA ;,Q • C><:.'

A RESOLUTION authorizing acceptance of the FY2018 Continuum of Care ("CoC'') Grant

Award ("Grant") to the City of Roanoke from the U. S. Department of Housing and Urban

Development ("HUD") in the amount of$45,235, upon certain terms and conditions; authorizing the

City of Roanoke to be the fiscal agent for the distribution of the grant proceeds; and authorizing the City

Manager to execute any necessary documents necessary to accept such funding.

BE IT RESOLVED by the Council of the City of Roanoke that:

1. The City of Roanoke hereby accepts the FY20 18 CoC Grant Award from the U. S.

Department of HUD, in the amount of $45,235, with a required cash match by the Council of

Community Services in the amount of $14,000, for a total award of $59,235, to be used to help

provide planning, monitoring and evaluation to the CoC and the Blue Ridge Interagency Council on

Homelessness, all as more particularly described in the City Council Agenda Report dated July 15,

2019.

2. Further, the City ofRoanoke will provide an in-kind match valued at $14,500 in the

form of project oversight by the Human Services Administrator for providing technical assistance to project applicants, serving as Chair of the Continuum of Care and providing staff support to the CoC

Board.

3. The City of Roanoke is authorized to be the primary fiscal agent for this Grant, and shall be responsible for distributing the Grant proceeds as set forth in the above referenced City

Council Agenda Report.

R-Continuum of Care Grant Award -(7.15.19) 4. The City Manager is hereby authorized to execute any and all requisite documents, in a form approved by the City Attorney, and to furnish such additional information as may be required in connection with the City's acceptance of this Grant.

ATTEST:

City Clerk

R-Continuum of Care Grant Award -(7.15.19) r1 r !. o. bl,

IN THE COUNCIL OF THE CITY OF 'ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the United States Department of

Housing and Urban Development for the Continuum of Care (CoC) Planning Grant, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Fees For Professional Services 35-630-5434-2010 $ 42,735 Travel Expense 35-630-5434-2044 2,500

Revenues CoC Planning FY20 - Federal 35-630-5434-5434 45,235

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST:

City Clerk. CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 15, 2019 Subject: Four For Life Payment for Emergency Medical Services

Background:

Roanoke Fire-EMS has received notification that the City of Roanoke will be receiving the Fiscal Year 2020 "Four-For-Life" payment for Emergency Medical Services (EMS) in the amount of $85,1 21. The purpose of these funds is the purchase of training, supplies or other appropriate items used for EMS.

Considerations:

City Council action is needed to formally accept and appropriate these funds, and authorize the Director of Finance to establish revenue estimates and appropriations to purchase the equipment and supplies in accordance with provisions of this payment.

Recommended Action:

Accept the Four-For-Life payment as described above and authorize the City Manager to execute any required agreements or documents, such to be approved as to form by the City Attorney.

Adopt the accompanying budget ordinance to authorize the Director of Finance to establish a revenue estimate in the amount of $85,121 and appropriate $85,121 into expenditure accounts in the Grant Fund.

R~b~rt-~~~J;,------G~V city Manager

Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance 7a.3.

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION authorizing acceptance of the FY2020 "Four for Life" Grant for

Emergency Medical Services (EMS) made to the City of Roanoke by the Commonwealth of

Virginia, Department of Health, and authorizing execution of any required documentation on behalf ofthe City.

BE IT RESOLVED by the Council of the City of Roanoke as follows:

1. The City Manager is hereby authorized on behalf of the City to accept from the

Commonwealth of Virginia, Department ofHealth, the FY2020 "Four for Life" Grant for Emergency

Medical Services (EMS) in the amount of $85,120.80, with no local match, to be used for training, supplies, or other appropriate items used for EMS, as more particularly described in the City Council

Agenda Report dated July 15,2019.

2. The City Manager and City Clerk are hereby authorized to execute and attest, respectively, for and on behalf of the City, any and all requisite documents pertaining to the City's acceptance of the grant, such documents to be approved as to form by the City Attorney.

3. The City Manager is further directed to furnish such additional information as may be required by from the Commonwealth of Virginia, Department of Health, in connection with the acceptance of the foregoing grant.

ATTEST:

City Clerk. R-Four for Life GRANT-7.15.19.doc 1.o, 3.

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

' AN ORDINANCE appropriating funding from the Virginia Department of Health for the purpose of purchasing emergency medical service (EMS) training, equipment and supplies, amending and reordaining certain sections of the 2019-2020 Grant Fund

Appropriations, and dispensing with the second reading by title of this ordinance.

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Expendable Equipment 35-520-3682-2035 $ 15,000 Training and Development 35-520-3682-2044 5,000 Vehicular Equipment 35-520-3682-9010 30,000 Other Equipment 35-520-3682-9015 35,121 Revenues Four-Fqr-Life Grant FY20 35-520-3682-3682 85,121

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST:

City Clerk. CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 15, 2019 Subject: 2020 Virginia Sexual and Domestic Violence Victim Fund Grant

Background:

The Department of Criminal justice Services of the Commonwealth of Virginia has awarded the Roanoke Police Department $31 ,588 in grant funding as part of the Virginia Sexual and Domestic Violence Victim Fund. There is no local match requirement. The Roanoke Police Department will use the award to partially fund its existing Sexual Violence Specialist position.

The Sexual Violence Speciali~t was previously funded as a full-time employee position through a combination of general funds and grant funds in the absence of alternative grant funding sources.

The 2020 Virginia Domestic Violence Victim Fund grant is not sufficient to fully cover the salary and benefits of a full time position. To maintain the position as a full time employee at current salary and benefit levels, the City of Roanoke will be required to provide an additional $24,007 in funding to the 2020 Virginia Domestic Violence Victim Fund grant.

The Sexual Violence Specialist is an essential employee who provides services to the victims of sexual assault. The Sexual Violence Specialist investigates sexual violence offenses, ensures that victims receive support services throughout their case, and prepares cases for prosecution. Beyond the services that the employee provides in a grant funded capacity, the individual also serves as the Hispanic Outreach Coordinator for the Roanoke Police Department. The Hispanic Outreach Coordinator coordinates community events, assists in criminal investigations, and works to improve community relations.

Recommended Action:

Accept the 2020 Virginia Domestic Violence Victim Fund grant described above and authorize the City Manager to execute the grant agreement and any related documents; all such documents to be approved as to form by the City Attorney.

Adopt the accompanying budget ordinance to establish a revenue estimate in the Grant fund for State grant funds of $31 ,588, transfer funding in the amount of $24,007 from the Transfer to Grant Fund account (0 1-2 50-931 0-95 3 5) to provide local funding, and appropriate total funding of $55,595 for salary and benefits into accounts to be established by the Director of Finance in the Grant Fund. ______k4? RobertS. Cowell ;-Jr. V City Manager

Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance Timothy S. Jones, Chief of Police

2 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION authorizing acceptance of the Virginia Sexual and Domestic Violence

Victim Fund Grant made to the City of Roanoke by the Virginia Department of Criminal Justice

Services, and authorizing execution of any required documentation on behalf of the City.

BE IT RESOLVED by the Council ofthe City ofRoanoke as follows:

1. The City Manager is hereby authorized on behalf of the City to accept from the

Virginia Department of Criminal Justice Services, the Virginia Sexual and Domestic Violence

Victim Fund Grant in the amount of$31,588, with a local match of$24,007, making total funding of

$55,595, for the continued employment ofthe Police Department's Sexual Violence Specialist and

Hispanic Outreach Coordinator, as more particularly described in the City Council Agenda Report dated July 15, 2019.

2. The City Manager is hereby authorized to execute and file, on behalf of the City, any documents setting forth the conditions of the grant in a form approved by the City Attorney.

3. The City Manager is further directed to furnish such additional information as may be required in connection with the acceptance of the foregoing grant.

ATTEST:

City Clerk.

R-police dept sexual & domestic violence coordinator grant. 7.15.19.doc IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2019-2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance.

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Grant Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Regular Employee Wages 35-640-3376-1002 $ 38,795 City Retirement 35-640-3376-1105 6,610 Health Savings 35-640-3376-1117 388 FICA 35-640-3376-1120 2,968 Medical Insurance 35-640-3376-1125 5,877 Dental Insurance 35-640-3376-1126 449 Life Insurance 35-640-3376-1130 508 Revenues Domestic Violence Victim FY20 - State 35-640-33 76-33 76 31,588 Domestic Violence Victim FY20 - Local 35-640-3376-3377 24,007

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST:

City Clerk. CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council

Meeting: July 1 5, 2019

Subject: Acceptance of FY19 Virginia Department of Transportation (VDOT) Pedestrian Safety Action Plan (PSAP) Program Authorization for New VDOT Agreement and Appropriation of funds.

Background:

The Federal Highway Pedestrian Safety Action Plan is a federally funded program aimed at reducing pedestrian fatal and severe injury crashes on roadway segments and intersections. The City of Roanoke has been awarded funding under the PSAP program and has divided the project into two parts.

The first part of the project includes upgrading the pedestrian signals at signalized intersections throughout downtown. The upgrades will include countdown pedestrian signal heads indicating how many seconds are remaining during the pedestrian phase and to add Accessible Pedestrian Signal (APS) beacons to broadcast an audible indication to pedestrians who are visually impaired when the "Walk" phase is activated by a signal to cross the street. The PSAP program is l 00% federally funded. The total project budget is $230,000.

The second part of this project includes the installation of new pedestrian signals and ADA accessibility improvements at six (6) signalized intersections along Williamson Road, Southeast Roanoke and within Downtown Roanoke. This project will be administered and managed by VDOT, no local funding is required. Total project budget is $751, l 96.

Considerations:

For the first part of the project the City will administer all phases of this project according to VDOT's Locally Administered Projects (LAP) Manual. VDOT will approve the City's actions at various stages of project implementation and will reimburse the City upon completion of the project. City staff from the Transportation Division will assume responsibility for the installation of these pedestrian infrastructure improvements. Recommended Action:

Accept the Federal Highway Pedestrian Safety Action Plan award in the amount of $230,000 as set forth above which will be allocated to the City portion of the PSAP project referred to above.

Authorize the City Manager to execute a VDOT Standard Project Administration Agreement for the City's PSAP project similar to the one attached to this City Manager's report. Such agreement shall be in a form approved by the City Attorney.

Authorize the City Manager to take such actions and execute such additional documents as may be necessary to obtain, accept, implement, administer and use such funds of $230,000 from VDOT for the PSAP project as referred to above.

Establish a revenue estimate in the amount of $230,000 and appropriate the same into a new capital account to be established by the Director of Finance. c'-4{) --~£~:·~~:: ______RobertS. Cowell, Jr. City Manager

Distribution: Council Appointed Officers Sherman M. Stovall, Assistant City Manager for Operations Amelia C. Merchant, Director of Finance Robert K. Bengtson, P.E., Director of Public Works Mark D. Jamison, P.E., PTOE, Transportation Division Manager Luke Pugh, City Engineer

2 Appendix A Date: 7/2/2019 Project Number: 9999-128-538 UPC: 114765 CFDA # 20.205 Locality: City of Roanoke Project Location ZIP+4: 24011-0016 Locality DUNS #006704316 Locality Address (incl ZIP+4): 215 Church Ave. SW Roanoke VA 24011-0016 Project Narrative r,vork Project will upgrade pedestrian signal heads to countdown pedestrian heads and install APS beacons at various intersections in the City of Description: Roanoke. From: Various ITo Various Locality Project Manager Contact info: Hong Liu ; 540-853-2686 honq.liu@roanokeva~ov Department Project Coordinator Contact Info: Cheryl Becker ; 540-387-5399 Chervl. Becker@VDOT. Viroinia. oov

Preliminary Eng!neenng Construction

Phase Estimated Project Costs Local Share Amount

·ProJect Financing· Aggregate Allocations Safety Funds $230,000 $230,000

Program and Project Specific Funding Requirements • This Project shaH be administered in accordance with VDOT's Locally Administered Projects Manual and Urban Manual. • In accordance with Chapter 12.1.3 (Seeping Process Requirements) of the LAP Manual, the locality shall complete project seeping on or before 10/28/2019. • This is a limned funds project. The LOCALITY shall be responsible for any additional funding in excess of $230,000 • Reimbursement for eligible expenditures shall not exceed funds allocated each year by the Commonwealth Transportation Board in the Six Year Improvement Program. • All local funds included on this appendix have been formally committed by the local government's board or council resolution subject to appropriation. • The LOCALITY will continue to operate and maintain the facility as constructed. Should the design features of the Project be altered by the LOCALITY subsequent to Project completion withOut "pproval of the DEPARTMENT, the LOCALITY inherently agrees, by execution of this agreement, to make restitution. either physically or monetarily, as required by the DEPARTMENT. • This Appendix A is for CN only.

Th1s attachment IS certified and made an official attachment to th1s document by the part1es to th1s agreement

Authorized Locality Official and Date Authorized VDOT Official and Date

Jay Guy, Program Manager Typed or printed name of person signing Typed or printed name of person signing

Revised: February 1. 2019 STANDARD PROJECT ADMINISTRATION AGREEMENT Federal-aid Projects

Project Number UPC Local Government 9999-128-838 114765 City of Roanoke

THIS AGREEMENT, made and executed in triplicate this __ day of ______, 20_, by and between the City of Roanoke, Virginia, hereinafter referred to as the LOCALITY and the Commonwealth of Virginia, Department of Transportation, hereinafter referred to as the DEPARTMENT.

WHEREAS, the LOCALITY has expressed its desire to administer the work described in Appendix A, and such work for each improvement shown is hereinafter referred to as the Project; and

WHEREAS, the funds shown in Appendix A have been allocated to finance each Project; and

WHEREAS, the LOCALITY is committed to the development and delivery of each Project described in Appendix A in an expeditious manner; and;

WHEREAS, both parties have concurred in the LOCALITY's administration of the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with applicable federal, state, and local law and regulations.

NOW THEREFORE, in consideration of the mutual premises contained herein, the parties hereto agree as follows:

I. The LOCALITY shall:

a. Be responsible for all activities necessary to complete the noted phase(s) of each Project shown in Appendix A, except for activities, decisions, and approvals which are the responsibility ofthe DEPARTMENT, as required by federal or state laws and regulations or as otherwise agreed to, in writing, between the parties. Each Project will be designed and constructed to meet or exceed current American Association of State Highway and Transportation Officials standards or supplementary standards approved by the DEPARTMENT

b. Meet all funding obligation and expenditure timeline requirements in accordance with all applicable federal and state laws and regulations, and Commonwealth Transportation Board and DEPARTMENT policies and as identified in Appendix A to this Agreement. Noncompliance with this requirement can result in deallocation of the funding, rescinding of state funding match, termination of this Agreement, or DEPARTMENT denial of future requests to administer projects by the LOCALITY. UPC 114 765 Project # 9999-128-838 Locality: City of Roanoke

c. Receive prior written authorization from the DEPARTMENT to proceed with preliminary engineering, right-of-way acquisition and utility relocation, and construction phases of each Project.

d. Administer the project(s) in accordance with guidelines applicable to Locally Administered Projects as published by the DEPARTMENT.

e. Maintain accurate and complete records of each Project's development and documentation of all expenditures and make such information available for inspection or auditing by the DEPARTMENT. Records and documentation for items for which reimbursement will be requested shall be maintained for no less than three (3) years following acceptance of the final voucher on each Project.

f. No more frequently than monthly, submit invoices with supporting documentation to the DEPARTMENT in the form prescribed by the DEPARTMENT. The supporting documentation shall include copies of related vendor invoices paid by the LOCALITY and an up-to-date project summary and schedule tracking payment requests and adjustments. A request for reimbursement shall be made within 90 days after any eligible project expenses are incurred by the LOCALiTY. For federaliy funded projects and pursuant to 2 CFR 200.338, Remedies for Noncompliance, violations of the provision may result in the imposition of sanctions including but not limited to possible denial or delay of payment of all or a part of the costs associated with the activity or action not in compliance.

g. Reimburse the DEPARTMENT all Project expenses incurred by the DEPARTMENT if, due to action or inaction solely by the LOCALITY, federally funded Project expenditures incurred are not reimbursed by the Federal Highway Administration (FHW A), or reimbursements are required to be returned to the FHWA, or in the event the reimbursement provisions of Section 33.2-214 or Section 33.2-331 of the Code of Virginia, 1950, as amended, or other applicable provisions of federal, state, or local law or regulations require such reimbursement.

h. On Projects that the LOCALITY is providing the required match to state or federal funds, pay the DEPARTMENT the LOCALITY's match for eligible Project expenses incurred by the DEPARTMENT in the performance of activities set forth in paragraph 2.a.

1. Administer the Project in accordance with all applicable federal, state, or local laws and regulations. Failure to fulfill legal obligations associated with the project may result in forfeiture of federal or state-aid reimbursements

J. Provide certification by a LOCALITY official that all LOCALITY administered Project activities have been performed in accordance with all federal, state, and local laws and regulations. lfthe LOCALITY expends over $750,000 annually in federal funding, such certification shall include a copy of

OAG Approved 6/18/2012; Revised 2/5/2015 2 UPC 114765 Project# 9999-128-S38 Locality: City of Roanoke

the LOCALITY's single program audit in accordance with 2 CFR 200.501, Audit Requirements.

k. If legal services other than that provided by staff counsel are required in connection with condemnation proceedings associated with the acquisition of Right-of-Way, the LOCALITY will consult the DEPARTMENT to obtain an attorney from the list of outside counsel approved by the Office of the Attorney General. Costs associated with outside counsel services shall be reimbursable expenses of the project.

i. For Projects on facilities not maintained by the DEPARTMENT, provide, or have others provide, maintenance of the Project upon completion, unless otherwise agreed to by the DEPARTMENT.

m. Ensure compliance with the provisions of Title VI of the Civil Rights Act of 1964, regulations of the United States Department of Transportation (USDOT), Presidential Executive Orders and the Code of Virginia relative to nondiscrimination; and as a sub-recipient of federal funds, adopt and operate under the DEPARTMENT's FHWA-approved Disadvantaged Business Enterprise (DBE) Program Plan in accordance with 49 CFR Part 26.

2. The DEPARTMENT shall:

a. Perform any actions and provide any decisions and approvals which are the responsibility ofthe DEPARTMENT, as required by federal and state laws and regulations or as otherwise agreed to, in writing, between the parties and provide necessary coordination with the FHW A as determined to be necessary by the DEPARTMENT.

b. Upon receipt of the LOCALITY's invoices pursuant to paragraph l.f., reimburse the LOCALITY the cost of eligible Project expenses, as described in Appendix A. Such reimbursements shall be payable by the DEPARTMENT within 30 days of an acceptable submission by the LOCALITY.

c. If appropriate, submit invoices to the LOCALITY for the LOCALITY's share of eligible project expenses incurred by the DEPARTMENT in the performance of activities pursuant to paragraph 2.a.

d. Audit the LOCALITY's Project records and documentation as may be required to verify LOCALITY compliance with federal and state laws and regulations.

e. Make available to the LOCALITY guidelines to assist the parties in carrying out responsibilities under this Agreement.

OAG Approved 6/18/2012; Revised 2/5/2015 3 UPC 114765 Project# 9999-128-S38 Locality: City of Roanoke

3. Appendix A identifies the funding sources for the project, phases of work to be administered by the LOCALITY, and additional project-specific requirements agreed to by the parties. There may be additional elements that, once identified, shall be addressed by the parties hereto in writing, which may require an amendment to this Agreement.

4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the DEPARTMENT's agent for the purpose of conducting survey work pursuant to Section 33.2-1011 of the Code of Virginia; 1950, as amended.

5. Nothing in this Agreement shall obligate the parties hereto to expend or provide any funds in excess of funds agreed upon in this Agreement or as shall have been included in an annual or other lawful appropriation. In the event the cost of a Project is anticipated to exceed the allocation shown for such respective Project on Appendix A, both parties agree to cooperate in providing additional funding for the Project or to terminate the Project before its costs exceed the allocated amount, however the DEPARTMENT and the LOCALITY shall not be obligated to provide additional funds beyond those appropriated pursuant to an annual or other lawful appropriation.

6. Nothing in this Agreement shall be construed as a waiver of the LOCALITY's or the Commonwealth ofVirginia's sovereign immunity.

7. The Parties mutually agree and acknowledge, in entering this Agreement, that the individuals acting on behalf of the Parties are acting within the scope of their official authority and the Parties agree that neither Party will bring a suit or assert a claim against any official, officer, or employee of either party, in their individual or personal capacity for a breach or violation of the terms of this Agreement or to otherwise enforce the terms and conditions of this Agreement. The foregoing notwithstanding, nothing in this subparagraph shall prevent the enforcement of the terms and conditions of this Agreement by or against either Party in a competent court of law.

8. The Parties mutually agree that no provision of this Agreement shall create in the public, or in any person or entity other than the Parties, rights as a third party beneficiary hereunder, or authorize any person or entity, not a party hereto, to maintain any action for, without limitation, personal injury, property damage, breach of contract, or return ofmoney, or property, deposit(s), cancellation or forfeiture of bonds, financial instruments, pursuant to the terms ofthis Agreement or otherwise. Notwithstanding any other provision of this Agreement to the contrary, unless otherwise provided, the Parties agree that the LOCALITY or the DEPARTMENT shall not be bound by any agreements between either party and other persons or entities concerning any matter which is the subject of this Agreement, unless and until the LOCALITY or the DEPARTMENT has, in writing, received a true copy of such agreement(s) and has affirmatively agreed, in writing, to be bound by such Agreement.

OAG Approved 6/18/2012; Revised 2/5/2015 4 UPC 114765 Project# 9999-128-S38 Locality: City of Roanoke

9. This Agreement may be terminated by either party upon 30 days advance written notice. Eligible Project expenses incurred through the date oftermination shall be reimbursed in accordance with paragraphs l.f, l.g., and 2.b, subject to the limitations established in this Agreement and Appendix A. Upon termination, the DEPARTMENT shall retain ownership ofplans, specifications, and right ofway, unless all state and federal funds provided for the Project have been reimbursed to the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have ownership of the plans, specifications, and right ofway, unless otherwise mutually agreed upon in writing.

10. Prior to any action pursuant to paragraphs l.b or l.g of this Agreement, the DEPARTMENT shall provide notice to the LOCALITY with a specific description of the breach of agreement provisions. Upon receipt of a notice of breach, the LOCALITY will be provided the opportunity to cure such breach or to provide a plan to cure to the satisfaction to the DEPARTMENT. If, within sixty (60) days after receipt of the written notice of breach, the LOCALITY has neither cured the breach, nor is diligently pursuing a cure of the breach to the satisfaction of the DEPARTMENT, then upon receipt by the LOCALITY of a written notice from the DEPARTMENT stating that the breach has neither been cured, nor is the LOCALITY diligently pursuing a cure, the DEPARTMENT may exercise any remedies it may have under this Agreement.

THE LOCALITY and DEPARTMENT acknowledge and agree that this Agreement has been prepared jointly by the parties and shall be construed simply and in accordance with its fair meaning and not strictly for or against any party.

THIS AGREEMENT, when properly executed, shall be binding upon both parties, their successors, and assigns.

THIS AGREEMENT may be modified in writing by mutual agreement of both parties.

OAG Approved 6/18/2012; Revised 2/5/2015 5 UPC 114765 Project# 9999-I28-S38 Locality: City of Roanoke

IN WITNESS WHEREOF, each party hereto has caused this Agreement to be executed as of the day, month, and year first herein written.

CITY OF ROANOKE, VIRGINIA:

Typed or printed narne of signatory

Date Title

Signature of Witness Date

NOTE: The official signing for the LOCALITY must attach a certified copy of his or her authority to execute this Agreement.

COMMONWEALTH OF VIRGINIA, DEPARTMENT OF TRANSPORTATION:

Chief of Policy Date Commonwealth of Virginia Department of Transportation

Signature of Witness Date

Attachments Appendix A (UPC 114765)

OAG Approved 6/18/2012; Revised 2/5/2015 6 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award to the City in the total amount of $230,000 for the FY19 Federal Highway Pedestrian Safety

Action Plan (PSAP) funds for the City's Pedestrian Safety Action Project (Project); authorizing the City Manager to execute a VDOT Standard Project Administration Agreement for Federal-

aid Projects and Appendix A; and authorizing the City Manager to take certain other actions in

connection with the above matter and Project.

BE IT RESOLVED by the Council of the City of Roanoke as follows:

1. The City of Roanoke hereby accepts the VDOT award in the total amount of

$230,000 for the PSAP program for the Project, with no required local match from the City,

which Project will reduce pedestrian fatal and severe injury crashes on roadway segments and

intersections, all as more fully set forth in the City Council Agenda Report dated July 15,2019.

2. City Council hereby authorizes the City Manager to execute any documents

necessary to receive such award, with such documents to be approved as to form by the City

Attorney.

3. The City Manager is hereby authorized to execute a VDOT Standard Project

Administration Agreement for Federal-aid Projects and Appendix A, substantially similar to the

one attached to the above mentioned City Council Agenda Report, as further set forth in such

Agenda Report. Such Agreement and Appendix A shall be approved as to form by the City

Attorney. 4. The City Manager is hereby authorized to take such further actions and execute such further documents as may be necessary to obtain, accept, implement, administer, and use such funds in the total amount of $230,000 from VDOT, for the above mentioned Project, with any such documents to be approved as to form by the City Attorney.

5. The City of Roanoke hereby agrees to commit to its share of the total cost for preliminary engineering, right of way, and construction of the Project under agreement with

VDOT in accordance with the Project agreement financial documents.

ATTEST:

City Clerk.

2 7, a. f{,

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE to appropriate funding from the Virginia Department of

Transportation for Pedestrian Safety projects, amending and reordaining certain sections of the 2019-2020 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance.

BE IT ORDAINED by the Council of the City of Roanoke that the following sections of the 2019-2020 Capital Projects Fund Appropriations be, and the same are hereby, amended and reordained to read and provide as follows:

Appropriations Appropriated from Fed Grant Funds 08-530-9493-9002 $ 230,000 Revenues VDOT - FY20 PSAP 08-530-9493-9493 230,000

Pursuant to the provisions of Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST:

City Clerk. CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 15, 2019 Subject: Encroachment Request for Private Security Camera in City Right-of-Way on Williamson Road Business District

Background:

The Williamson Road Area Business Association (WRABA) requested permission to install two private security cameras to support its association's safety efforts on light poles located in the Williamson Road Business corridor in November 2017. The Ordinance authorizing the encroachment request was granted, and the terms of the Ordinance required it to be signed and recorded among the land records of the Clerk of Circuit Court for the City of Roanoke within ninety day (90) or the Ordinance would become null and void. Although the Ordinance was sent to the Past Executive Director of the WRABA to record, it was recently discovered that although the cameras were installed the Ordinance was never recorded. The cameras are attached to the mast arms of the city's traffic signal poles located at the intersection of Williamson Road and Hershberger Road. (See attached Photo). The security cameras are solar powered and attached to the city's traffic pole without penetrating such poles.

Because the prior Ordinance is null and void, a new Ordinance authorizing the encroachment is requested. The WRABA remains responsible for all costs associated with erection, maintenance and insuring of the private security cameras, and also responsible for the installation and removal of the security cameras in accordance with the law.

The new Executive Director of WRABA has obtained the required insurance and provided the City with copies of its insurance certificates for approval. Recommended Action:

Adopt the attached Ordinance authorizing the encroachment described above subject to the terms and conditions set out in the Ordinance. ;;?P ------~~---~--~-----RobertS. Cowell, Jr. City Manager

Distribution: Council Appointed Officers Sherman Stovall, Assistant City Manager for Operations R. Brian Townsend, Assistant City Manager for Community Development Robert K. Bengtson, P.E. Director of Public Works Cassandra L. Turner, Economic Development Specialist

2

PUBLIC RIGHT OF WAY ADJACENT TO ROANOKE OFFICIAL TAX MAP NOS. 2190901 and 2280101

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE allowing an encroachment requested by the Williamson Road Area

Business Association, Inc., to install and maintain private security cameras onto the mast arms of the City's traffic signal poles located in the City's public right-of-way along the intersection of

Williamson Road and Hershberger Road, upon certain terms and conditions, and dispensing with the second reading of this ordinance by title.

BE IT ORDAINED by the Council ofthe City of Roanoke that:

1. Pursuant to Section 15.2-2009, Code of Virginia (1950) as amended,

Authorization is hereby granted to Williamson Road Area Business Association, Inc.

("WRABA"), to allow the encroachment of two private security cameras to be installed and maintained on the City's traffic signal poles located in the City public right-of-way along the intersection of Williamson Road and Hershberger Road, and as more particularly set forth and described in the City Council Agenda Report dated July 15, 2019, and the attachment to that report. No more than two private security cameras are allowed to be installed on such traffic signal poles pursuant to this ordinance.

2. The private security cameras will be solar powered and will be attached to the

City's traffic signal poles located at the intersection of Williamson Road and Hershberger Road.

The private security cameras shall each be no larger in size than five (5) inches in height and fifteen (15) inches in width while weighing six (6) pounds or less. The private security cameras are to be installed on top of the arm of the City's traffic signal poles in the approximate locations as shown in the attachment to the July 15, 2019, City Council Agenda Report. In installing the security cameras, the WRABA will use straps and/or banding to attach the cameras to the traffic signal poles. The WRABA will not drill holes into the traffic signal poles for screws or bolts or penetrate or otherwise damage the traffic signal poles. The installation and maintenance of the private security cameras shall conform to the restrictions set forth in this encroachment permit, the City Code and the laws ofthe Commonwealth of Virginia.

3. The WRABA acknowledges and agrees that the City shall have no obligations whatsoever to maintain, repair, replace, or safeguard the aforementioned private security cameras, and all maintenance, repair, and replacement obligations shall be at the sole cost and responsibility of the WRABA. The WRABA agrees to maintain and keep such cameras in good repair and condition. The WRABA further acknowledges that it will not access the City's traffic signal poles without first obtaining permission from the City.

4. It shall be agreed by the WRABA that in maintaining such encroachments, it and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the

City of Roanoke, its officers, agents, and employees from any and all claims for injuries or damages to persons or property, including attorney's fees, that may arise by reason of the above­ described encroachments.

5. The WRABA, its grantees, assigns or successors in interest, shall, for the duration of this permit, maintain on file with the City Clerk's Office evidence of insurance coverage in an amount not less than two million dollars ($2,000,000.00) of general liability insurance. The certificate of insurance must list the City of Roanoke, its officers, agents, and employees as additional insureds, and an endorsement by the insurance company naming these parties as additional insureds must be received within thirty (30) days of passage of this ordinance. The certificate of insurance shall state that such insurance may not be canceled or materially altered without thirty (30) days written advance notice of such cancellation or alteration being provided to the Risk Management Officer for the City of Roanoke.

6. The City may revoke this encroachment authorization for any reason upon thirty

(30) days written notice to WRABA. Once the encroachment authorization is revoked, WRABA shall remove its private security cameras from City property at its own expense. Further,

WRABA will restore the City's property to its condition at the time of commencement of this encroachment. WRABA also acknowledges and agrees that it will be solely responsible for the costs of any repairs or restoration necessary.

7. The City Clerk shall transmit an attested copy of this ordinance to the Williamson

Road Area Business Association, Inc., at Post Office Box 5892, Roanoke, Virginia 24012-0892.

8. This ordinance shall be in full force and effect at such time as a copy of this ordinance, which has been duly signed, sealed, and acknowledged by the WRABA, has been admitted to record, at the cost of the WRABA, in the Clerk's Office of the Circuit Court for the

City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 5 above is on file in the Office ofthe City Clerk.

9. Pursuant to Section 12 of the City Charter, the second reading of this ordinance by title is hereby dispensed with.

ATTEST:

City Clerk.

0-Wmson Road Security Cameras 7.15.19.doc The terms and conditions of this Ordinance, including without limitation, the obligations to indemnify the City of Roanoke, its officers, agents, and employees as set forth in Section 4 above, and the obligation to maintain insurance as set forth in Section 5 above, are acknowledged, agreed to, and accepted by, Williamson Road Area Business Association, Inc.

Date: ______, 2019 Williamson Road Area Business Association, Inc.

By: ______Name: ------Title:

COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE )

The foregoing instrument was acknowledged before me this ___ day of ______, 2019, by , the duly authorized of Williamson Road Area Business Association, Inc., a Virginia Corporation, on behalf of Williamson Road Area Business Association, Inc.

My Commission expires: ______

Notary Public

Registration No. ______r/1} . I ;, 'I I /' CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: july 1 5, 2019 Subject: Approval of the Issuance of Bonds by the Economic Development Authority of Montgomery County, Virginia for the Benefit of Virginia Tech Foundation, Inc.

Background:

Virginia Tech Foundation, Inc. (the "Foundation"), a Virginia nonstock corporation, and whose address is 902 Prices Fork Road, Suite 4000, Blacksburg, Virginia, requests that the City Council of the City of Roanoke, Virginia (the "City") approve the issuance by the Economic Development Authority of Montgomery County, Virginia (the "Issuing Authority") of up to $104,1 20,000 of its revenue bonds from time to time and in one or more series (the "Bonds"), to assist the Foundation with the financing and refinancing of various projects, including without limitation the following projects described in (1 ), (2), (3) and (4) below (collectively, the "Projects"):

(1) The acquisition, construction, equipping and development of property located at 1255 Williamson Road, S.E., Roanoke, Virginia. The property will be owned by Roanoke Investment Properties, LLC, a wholly owned subsidiary of the Virginia Tech Real Estate Foundation, Inc. (the "Real Estate Foundation") and, once developed, will be used to support the VTC Medical School campus in Roanoke, Virginia.

(2) The expansion, renovations and development of certain areas of the Hotel Roanoke (the "Hotel"). Specifically, the improvements will focus on the Pine Room dining area (including new outdoor seating), and a new bar area, as well as other capital improvements to the Hotel. The Hotel is located at 110 Shenandoah Avenue, N.E., in the City of Roanoke, Virginia.

(3) The acquisition, construction, equipping and development of a property in the City of Roanoke, Virginia located on Walnut Avenue, S.E. The property consists of approximately 5.5 acres and is currently improved with a one-story warehouse structure measuring approximately 60,000 square feet. Development of this property will include demolition of the existing structure so that the property can be redeveloped to meet the needs of the Virginia Polytechnic Institute and State University (the "University"). This project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Foundation and will be held for future use of the University. (4) The acquisition, construction, equipping and development of property located at 1 31 6 S. Jefferson Street, Roanoke, Virginia. This property is immediately adjacent to 1255 Williamson Road, which is also being acquired by the Foundation to support future growth of the University. The property consists of a two-story medical office building measuring 12,959 square feet and sits on approximately 0. 70 acres. The building will likely be leased to third party tenants until such time that the University and the Foundation are ready to develop the site as part of the overall development of 1 2 55 Williamson Road in support of the University. This project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Foundation and will held for future use of the University.

(5) Capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, working capital, routine capital expenditures at the facilities described above and other related costs.

As required by, and in compliance with, Section 1 5.2-4906 of the Act, the Issuing Authority adopted a resolution on June 1 8, 201 9 that recommends that the Roanoke City Council approve the issuance of the Bonds and concur with the Inducement Resolution. A copy of this resolution is included in this Report along with the letter sent by the Foundation that is attached to this Agenda Report.

Considerations:

As required by the Act, the Bonds issued pursuant to the Inducement Resolution shall provide that neither the City of Roanoke, Montgomery County, nor the Issuing Authority shall be obligated to pay the bonds or the interest thereon or other costs incident thereto, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the City of Roanoke, Montgomery County, and the Issuing Authority, shall be pledged thereto.

Recommended Action:

Adopt the resolution attached to this Agenda Report that expresses the City Council's concurrence with the Inducement Resolution and approval of the issuance of the Bonds by the Issuing Authority on behalf of the Foundation.

Robert S. Cowell, Jr. City Manager

2 Distribution: Council Appointed Officers R. Brian Townsend, Assistant City Manager for Community Development Amelia C. Merchant, Director of Finance T.W. Bruno, Bond Counsel for Virginia Tech Foundation, Inc.

3 McGvlreWoode u.r Cateway Plaza 800 Eut un;al S1reet Richmond, VA 23219 Tel 804.775.1000 Fu 804.775 1061 www.rncgui~.c;om McGUIREWCDDS

July 15, 2019

City Council City of Roanoke, Virginia 215 Church Avenue SW 4th Floor, Noel C. Taylor Municipal Building Roanoke, Virginia 24011

Approval of Proposed Revenue Bond Financing for Virginia Tech Foundation, Inc.

Mayor and Members of City Council:

Virginia Tech Foundation, Inc. (the "Foundation"), a Virginia nonstock corporation, and whose address is 902 Prices Fork Road, Suite 4000, Blacksburg, Virginia, hereby requests that the City Council of the City of Roanoke, Virginia (the "City") approve the issuance by the Economic Development Authority of Montgomery County, Virginia (the "Issuing Authority") of up to $104,120,000 of its revenue bonds from time to time and in one or more series (the "Bonds"), to assist the Foundation With the fmancing and refinancing of various projects, including without limitation the following projects described in (1), (2), (3) and (4) below (collectively, the "Projects"):

(1) The acquisition, construction, equipping and development of property located at 1255 Williamson Road, S.E., Roanoke, Virginia. The property will be owned by Roanoke Investment Properties, LLC, a wholly owned subsidiary of the Virginia Tech Real Estate Foundation, Inc. (the "Real Estate Foundation") and, once developed, will be used to support the VTC Medical School campus in Roanoke, Virginia.

(2) The expansion, renovations and development of certain areas of the Hotel Roanoke (the "Hotel"). Specifically, the improvements will focus on the Pine Room dining area (including new outdoor seating), and a new bar area, as well as other capital improvements to the Hotel. The Hotel is located at 110 Shenandoah Avenue, N.E., in the City of Roanoke, Virginia.

(3) The acquisition, construction, equipping and development of a property in the City of Roanoke, Virginia located on Walnut Avenue, S, E. The property consists of approximately 5.5 acres and is currently improved with a one-story warehouse structure measuring approximately 60,000 square feet. Development of this property will include demolition of the existing structure so that the property can be redeveloped to meet the needs of the Virginia Polytechnic Institute and State University (the "University"). This project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Foundation and will be held for future use of the University.

111317995.4 (4) The acquisition, construction, equipping and development of property located at 1316 S. Jefferson Street, Roanoke, Virginia. This property is immediately adjacent to 1255 Williamson Road, which is also being acquired by the Foundation to support future growth of the University. The property consists of a two-story medical office building measuring 12,959 square feet and sits on approximately 0.70 acres. The building will likely be leased to third party tenants until such time that the University and the Foundation are ready to develop the site as part of the overall development of 1255 Williamson Road in support of the University. This project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Fmmdation and will held for future use of the University.

(5) Capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, working capital, routine capital expenditures at the facilities described above and other related costs.

We respectfully request that you consider and approve the resolution enclosed with this letter in accordance with Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code").

On June 18,2019, the Issuing Authority adopted an inducement resolution providing initial approval of the financings of the Projects. The Issuing Authority has recommended that you approve the Projects and the issuance of the Bonds by the Issuing Authority.

Attached hereto is ( 1) a certificate evidencing the action taken by the Issuing Authority (including the Fiscal Impact Statement required pursuant to Section 15.2-4907 of the Virginia Code), (2) the form of resolution suggested to evidence your approval, and (3) a certificate evidencing the action taken by the City Council of the City.

Regards,

T.W. Bruno, Bond Counsel for Virginia Tech Foundation, Inc. Exhibit I

Materials Related to the Issuing Authority's Approval

l to be attached1

Exhibit I to Virginia Tech Foundation, Inc. Virginia Tech Foundation, Inc. Request for Concurrence June 18,2019

Board of Supervisors Montgomery County, Virginia 755 Roanoke Street, Suite 2E Christiansburg, Virginia 24073

Economic Development Authority of Montgomery County, Virginia Proposed Financing for Virginia Tech Foundation, Inc.

Virginia Tech Foundation, Inc. (the "Foundation"), a nonstock, not-for-profit Virginia corporation, whose principal place of business is 902 Prices Fork Road, Suite 4000, Blacksburg, Virginia. has requested that the Economic Development Authority of Montgomery County, Virginia (the "Authority") issue up to $104,120,000 of its revenue bonds, in one or more series at one time or from time to time (the "Bonds"), the proceeds of which will be loaned to the Foundation to finance and refinance the costs associated with the following projects (collectively, the "Projects") described below:

(I) The acquisition and renovation of two properties located at 205 and 207 Washington Street, Blacksburg, Virginia. These two properties will be used for office use, and are approximately 6,140 square feet and two stories. This Project is owned by the Foundation and is expected to be used by the Foundation or Virginia Polytechnic Institute and State University (the "University").

(2) The acquisition, construction and development a new Seafood AREC Research facility, which is expected to be located at 15 Rudd Lane and l 08 South King Street, in Hampton, Virginia along the Hampton downtown waterfront. The facility is expected to house approximately 15,000 square feet of usable lab and office space, which will consist of approximately two stories plus parking beneath the occupied space. This component of the Project is expected to be owned by the Virginia Tech Real Estate Foundation, Inc. (the "Real Estate Foundation") and is expected to be used by the University.

(3) The acquisition, construction and development of the Gilbert Street Project, which is expected to be located at the corner of Turner Street and Gilbert Street in Blacksburg, Virginia. This facility is expected to include a new approximately 236,000 square foot, mixed-use building with approximately five stories, with usable rooftop facilities and a podium deck for parking. This component of the Project is expected to be owned by the CS Shopping Center, LLC, a wholly owned subsidiary of the Real Estate Foundation and is expected to be used by the University.

117508463 3

Exh1b11 I to y,,g,nta Tech Foundauon Inc V:rgtma T~ch Foundat1on Inc Request for Concurrence (4) The renovation and redevelopment of the University-related facilities located at 900 North Glebe Road, Arlington, Virginia, including the renovation and build out of the existing space used by the University. This component of the Project is expected to be owned by VT Research Institute, LLC, a wholly owned subsidiary of the Real Estate Foundation and is expected to be used by the University.

(5) The acquisition, construction, equipping and development of the WVTF Radio IQ Richmond signal improvement project. which is located at 2450 Inman A venue, Henrico, Virginia. This component of the Project is expected to include purchasing the license to broadcast on 89.7FM in the Richmond metropolitan area and all associated broadcast equipment including the broadcast tower and land on which the tower and transmission facilities currently sit. This component of the Project is expected to be owned by the Foundation and is expected to be used by the Foundation and the University.

(6) The acquisition, construction, equipping and development of property located at 1255 Williamson Road, Roanoke, Virginia. The property will be owned by Roanoke Investment Properties, LLC, a wholly owned subsidiary of the Real Estate Foundation and, once developed, will be used to support the VTC Medical School campus in Roanoke, Virginia.

(7) The acquisition, construction, equipping and development of a property located at 706 Southgate Drive, Blacksburg, Virginia 24060. This property is located adjacent to the University, and is approximately I ,500 square feet and is configured as a split-level residence. This property is owned by Blacksburg Investment Properties, LLC, a wholly owned subsidiary of the Real Estate Foundation and will be held for future development to support the University.

(8) The construction, equipping and development of Building 13 I I, which is located at 1311 Research Center Drive, Blacksburg, Virginia, including sitework and construction of a two-story, 44,552 square foot, commercial tenant building. The Project will be owned by the Foundation and leased by Virginia Tech Office of Research and Innovation and other third parties.

(9) The expansion, renovations and development of certain areas of the Hotel Roanoke (the "Hotel"). Specifically, the improvements will focus on the Pine Room dining area (including new outdoor seating), and a new bar area, as well as other capital improvements to the Hotel. The Hotel is located at 110 Shenandoah Avenue. NW, in the City of Roanoke, Virginia.

(I 0) The renovations and development of the two-story, 20.181 square foot Moss Building. which is located at 1900 Kraft Drive, Blacksburg, Virginia, including plumbing improvements. installation of fire protection system, electrical distribution upgrades, HV AC replacement, and common area improvements. This Project is owned by the Foundation and leased to third parties.

(II) The construction of Phase II parking, which is located at Blacksburg, Virginia. This Project is expected to finance the sitework and construction for two additional parking lots. This Project will be owned by the Foundation.

( 13) The construction, equipping and development of Building 1600, which is located at 1600 Innovation Drive, Blacksburg, Virginia. This Project is expected to finance the sitework

2 Exh1b1t 1 to V1rgm1a Tech Foundation Inc V1rg1ma Tech FoundatiOn Inc Request for Concurrenc-e and construction of a three-story, 80,000 square foot facility. This Project will be owned by the Foundation to house Virginia Tech Engineering departments.

( 15) The acquisition, construction, equipping and development of a property in the City of Roanoke, Virginia located on Walnut Avenue SE. The property consists of approximately 5.5 acres and is currently improved with a one-story warehouse structure measuring approximately 60,000 square feet. Development of this property will include demolition of the existing structure so that the property can be redeveloped to meet the needs of the University. This Project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the R~al Estat~ Foundation and will be held for future use of the University.

( 16} The acquisition, construction, equipping and development of property located at 1316 S. Jefferson Street, Roanoke, Virginia. This property is immediately adjacent to 1255 Williamson Road, which is also being acquired by the Foundation to support future growth of the University. The property consists of a two-story medical office building measuring 12,959 square feet and sits on approximately 0. 70 acres. The building will likely be leased to third party tenants until such time that the University and the Foundation are ready to develop the site as part of the overall development of 1255 Williamson Road in support of the University. The project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Foundation and will held for future use of the University.

( 17) The construction, equipping and development of Building 1650, Virginia Tech Turbo Lab, which is located at 1650 Innovation Drive, Blacksburg, Virginia. This Project is expected to finance the sitework and construction of the Turbo Lab that is to be relocated from the Virginia Tech Montgomery Executive Airport as part of an airport runway improvement project. This Project will result in a one-story, 7,500 square foot facility with a control room office space and engine test cells. This Project will be owned by the Foundation and leased by the College of Engineering.

( 18) The renovation, equipping and development to the 4th and 61h floors of 900 North Glebe Road. Arlington, Virginia (i) to renovate the 6th floor as the University expands its presence in the building (by approximately 21,000 square feet) and (ii) to renovate existing research space on the 4th floor. This Project is owned by the VT Research Institute, LLC. a wholly-owned subsidiary of the Real Estate Foundation and will be used by the University.

( 19) Capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, working capital, routine capital expenditures at the facilities described above and other related costs.

As set forth in the approving resolution of the Authority attached hereto (the "Resolution"). the Authority has authorized the issuance of the Bonds to accomplish the financing of the Projects. The Authority has conducted a public hearing on the tax-exempt financing of a portion of the Projects and has recommended that you approve the financing of the Projects and the issuance of the Bonds by the Authority to the extent required by Section 147(t) of the Internal Revenue Code of 1986, as amended, and Section 15.2-4906 of the Code of Virginia of 1950, as amended (the "Virginia Code").

3 Exh1b

~ ) 1: .. ' Secretary Economic Development Authority of Montgomery County, Virginia

Exiub1t l to V~tgmia Tech Foundatwn.lnc Virginia Tech roundatJOn. l~c Request for Concurrence CERTIFICATE

The undersigned Secretary of the Economic Development Authority of Montgomery County, Virginia (the "Authority"), hereby certifies as follows:

I. A meeting of the Authority was duly called and held on Tuesday, June 18, 2019, at 11:30 a.m., before the Authority in the County Administration Conference Room at the County Government Center, 755 Roanoke Street, Christiansburg, Virginia, pursuant to proper notice given to each Director ofthc Authority and to the public before such meeting. The meeting was open to the pubiic. The time of the meeting and the place at which the meeting was held provided a reasonable opportunity for persons of differing views to appear and be heard.

2. The Chair announced the commencement of a public hearing on the application of Virginia Tech Foundation, Jnc., a nonstock, not-for-profit Virginia corporation, and that a notice of the hearing was published once a week for two successive weeks in newspapers having general circulation in Arlington County, Virginia, the City of Hampton, Virginia, Henrico County, Virginia and Montgomery County, Virginia (the "Notices"), with the second publication appearing not less than six days nor more than twenty-one days prior to the hearing date. Copies of the Notices are attached and have been filed with the minutes of the Authority and are attached as E~JliiJit A.

3. A summary of the statements made at the public hearing is attached as Exhibit B.

4. Attached as Exhibit C is a true, correct and complete copy of the approving resolution (the "Resolution") adopted at such meeting of the Authority by a majority of the Directors present at such meeting. The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended and is in full force and effect on this date.

WITNESS my hand and the seal of the Authority, as of June 18, 2019.

' - \ \, " \ "'!'r,;.., ' _r-"' ~ ' \ f Secretary, Economic Development \ uthority of Montgomery County, Virginia

Exhibits: A - C'op1cs of Certified Notice B - Summary of Statements (' - Apprm ing Resolutions

Exh1bitl to V~rg1~1a Tech Foundation. IrK V~rginia Tech Founda!ion, Inc Request lor Concurrence RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA PROVIDING INITIAL APPROVAL OF THE ISSUANCE OF UP TO $104,120,000 OF REVENUE BONDS FOR THE BENEFIT OF VIRGINIA TECH FOUNDATION, INC.

A. The Economic Development Authority of Montgomery County, Virginia (the "Authority"), is empowered by the Industrial Development and Revenue Bond Act, Chapter 49, Title 15 .2, Code of Virginia of 1950, as amended (the "Act"), to issue its revenue bonds to finance or refinance the construction and equipping of facilities for use by organizations (other than institutions organized and operated exclusively for rehg1ous purposes) that are described in Section 50l(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), to reduce the costs to residents of the Commonwealth of Virginia (the "Commonwealth") of utilizing such facilities.

B. The Authority has received a request from Virginia Tech Foundation, Inc. (the "Foundation"), a Virginia nonstock corporation, to issue revenue bonds, in one or more series at one time or from time to time, to provide funds to the Foundation to finance and refinance the costs associated with the following projects (the "Projects") described in the plan of finance below:

(I) The acquisition and renovation of two properties located at 205 and 207 Washington Street, Blacksburg, Virginia. These two properties wili be used for office use, and are approximately 6,140 square feet and two stories. This Project is owned by the Foundation and is expected to be used by the Foundation or Virginia Polytechnic Institute and State University (the "University").

(2) The acquisition, construction and development a new Seafood AREC Research facility. which is expected to be located at 15 Rudd Lane and 108 South King Street, in Hampton. Virginia along the Hampton downtown waterfront. The facility is expected to house approximately 15,000 square feet of usable lab and office space, which will consist of approximately two stories plus parking beneath the occupied space. This component of the Project is expected to be owned by the Virginia Tech Real Estate Foundation, Inc. (the "Real Estate Foundation") and is expected to be used by the University.

(3) The acquisition, construction and development of the Gilbert Street Project, which is expected to be located at the corner of Turner Street and Gilbert Street in Blacksburg, Virginia. This facility is expected to include a new approximately 236,000 square foot, mixed-use building with approximately five stories, with usable rooftop facilities and a podium deck for parking. This component of the Project is expected to be owned by the CS Shopping Center, LLC, a wholly owned subsidiary of the Real Estate Foundation and is expected to be used by the University.

( 4) The renovation and redevelopment of the University-related facilities located at 900 North Glebe Road, Arlington, Virginia, including the renovation and build out of the existing space used by the University. This component of the Project is expected to be owned by VT Research Institute, LLC, a wholly owned subsidiary of the Real Estate Foundation and is expected to be used by the University.

Exhibll I IO v.rgmla Tech FoundaltOn Inc Vtrgtnla Tech Foundatton Inc RequeSt for Concurrence

117513768 3 (5) The acquisition, construction, equipping and development of the WVTF Radio IQ Richmond signal improvement project, which is located at 2450 Inman Avenue, Henrico, Virginia. This component of the Project is expected to include purchasing the license to broadcast on 89.7FM in the Richmond metropolitan area and all associated broadcast equipment including the broadcast tower and land on which the tower and transmission facilities currently sit. This component of the Project is expected to be owned by the Foundation and is expected to be used by the Foundation and the University.

(6) The acquisition, construction, equipping and development of property located at 1255 Williamson Road, Roanoke, Vtrginia. The property will be owned by Roanoke Investment Properties, LLC, a wholly owned subsidiary of the Real Estate Foundation and, once developed, will be used to support the VTC Medical School campus in Roanoke, Virginia.

(7) The acquisition, construction, equipping and development of a property located at 706 Southgate Drive, Blacksburg, Virginia 24060. This property is located adjacent to the University, and is approximately I ,500 square feet and ts configured as a split-level residence. This property is owned by Blacksburg Investment Properties, LLC, a wholly owned subsidiary of the Real Estate Foundation and will be held for future development to support the University.

(8) The construction, equipping and development of Building 1311. which is located at 1311 Research Center Drive, Blacksburg, Virginia, including sitework and construction of a two-story, 44,552 square foot, commercial tenant building. The Project will be owned by the Foundation and leased by Virginia Tech Office of Research and Innovation and other third parties.

(9) The expansion, renovations and development of certain areas of the Hotel Roanoke (the ;;Hotel"). Specifically, the improvements will focus on the Pine Room dining area (including new outdoor seating}, and a new bar area, as well as other capital improvements to the Hotel. The Hotel is located at II 0 Shenandoah Avenue. NW, in the City of Roanoke, Virginia.

(I 0) The renovations and development of the two-story, 20,181 square foot Moss Building. which is located at 1900 Kraft Drive, Blacksburg, Virginia, including plumbing improvements, installation of fire protection system, electrical distribution upgrades, HV AC replacement, and common area improvements. This Project is owned by the Foundation and leased to third parties.

(II) The construction of Phase II parking, which is located at Blacksburg, Virginia. This Project is expected to finance the sitework and construction for two additional parking lots. This Project will be owned by the Foundation.

(13) The construction, equipping and development of Building 1600, which is located at 1600 Innovation Drive, Blacksburg, Virginia. This Project is expected to finance the sitework and construction of a three-story, 80,000 square foot facility. This Project will be owned by the Foundation to house Virginia Tech Engineering departments.

Exhtbtt I to V1rg1nta Tech Foundat1on Inc V1rgmta Tech Foundatton Inc Request for Concurrence -2- ( 15) The acquisition, construction, equipping and development of a property in the City of Roanoke, Virginia located on Walnut Avenue SE. The property consists of approximately 5.5 acres and is currently improved with a one~story warehouse structure measuring approximately 60,000 square feet. Development of this property will include demolition of the existing structure so that the property can be redeveloped to meet the needs of the University. This Project will be owned by Roanoke Investment Properties, LLC, a wholly~owned subsidiary of the Real Estate Foundation and will be held for future use of the University.

(I 6) The acquisition, construction, equipping and development of property located at 1316 S. Jefferson Street, Roanoke. Virginia. This property is immediately adjacent to 1255 Williamson Road, which is also being acquired by the Foundation to support future growth of the University. The property consists of a two~story medical office building measuring 12,959 square feet and sits on approximately 0. 70 acres. The building will likely be leased to third party tenants until such time that the University and the Foundation are ready to develop the site as part of the overall development of 125 5 Williamson Road in support of the University. The project will be owned by Roanoke Investment Properties, LLC, a wholly·owned subsidiary of the Real Estate Foundation and will held for future use of the University.

( 17) The construction. equipping and development of Building 1650, Virginia Tech Turbo Lab, which is located at 1650 Innovation Drive. Blacksburg, Virginia. This Project is expected to finance the sitework and construction of the Turbo Lab that is to be relocated from the Virginia Tech Montgomery Executive Airport as part of an airport runway improvement project. This Project will result in a one-story, 7.500 square foot facility with a control room, office space. and engine test cells. This Project will be owned by the Foundation and leased by the College of Engineering.

( 18) The renovation, equipping and development to the 4111 and 6111 floors of 900 North 1 Glebe Road, Arlington. Virginia (i) to renovate the 6r • floor as the University expands its presence in the building (by approximately 21 ,000 square feet) and (ii) to renovate existing research space on the 4''· floor. This Project is owned by the VT Research Institute, LLC, a wholly-owned subsidiary of the Real [state Foundation and will be used by the University.

( 19) Capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance of the Bonds, working capital. routine capital expenditures at the facilities described above and other related costs.

C. Preliminary plans for the financing of the Projects have been described to the Authority and a public hearing has been held to the extent required by Section 147(f) ofthe Code and Section 15.2~4906 of the Code ofVirginia of 1950, as amended.

D. The Foundation has represented that the estimated cost of undertaking the financing of the Projects will require an issue of revenue bonds, in one or more series at one time or from time to time, in the aggregate principal amount not to exceed $104,120,000.

Exh•b•t I to V~rgm•a Tech Foundation Inc V1rgm1a Tech Foundauon Inc Request tor Concurrence

-3- E. (I) No Director of the Authority is an officer or employee of the Foundation, (2) each member has, before entering upon his duties during his or her present term of office, taken and subscribed to the oath prescribed by Section 49-1 of the Code of Virginia of 1950, as amended and (3) at the time of their appointments and at all times thereafter, including the date hereof, all of the members of the Board have satisfied the residency requirements of the Act.

F. No Director of the Authority has any personal interest or business interest in the Foundation, the Bonds, or any of the transactions contemplated therein or has otherwise engaged in conduct prohibited under the Conflict of Interests Act, Chapter 31, Title 2.2 of the Code of Virginia of I 950, as amended m connection with this resolutton or any other official action of the Authonty in connection therewith.

NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF MONTGOMERY COUNTY, VIRGINIA:

I. It is hereby found and determined that the financing of the Projects will be in the public interest and will promote the commerce, safety, health, welfare, convenience or prosperity of the Commonwealth. Montgomery County. Virginia (the "County") and their citizens and in particular will promote the reduction of the costs to residents of the Commonwealth of utilizing the Foundation facilities.

2. The Authority hereby agrees to assist the Foundation in undertaking the financing of the Projects by issuing its revenue bonds, in one or more series at one time or from time to time, in an aggregate principal amount not to exceed $104,120,000 upon terms and conditions mutually agreeable to the Authority and the Foundation. The bonds will be issued pursuant to documents satisfactory to the Authority. The Bonds may be issued in one or more series at one time or from time to ume.

3. It having been represented to the Authority that it is necessary to proceed immediately with the financing ofthe Projects, and the planning therefor, the Authority agrees that the Foundation may proceed with the financing of the Projects, enter into contracts for land, construction, materials and equipment for the Projects, and take such other steps as it may deem appropriate in connection with the financing the Projects, provided, however, that nothing in this resolution shall be deemed to authorize the Foundation to obligate the Authority without its consent in each instance to the payment of any moneys or the performance of any acts in connection with the financing of the Projects. The Authority agrees that the Foundation may be reimbursed from the proceeds of the bonds for all expenditures and costs so incurred by it, provided such expenditures and costs are properly reimbursable under the Act and applicable federal laws.

4. At the request of the Foundation, the Authority approves McGuireWoods LLP, Richmond. Virginia. as Bond Counsel in connection with the issuance of the Bonds.

5. All costs and expenses in connection with the undertaking of the financing of the Projects, including the fees and expenses of Bond Counsel and Authority Counsel, shall be paid by the Foundation or, to the extent permitted by applicable law, from the proceeds ofthe bonds. If for any reason such bonds are not issued, it is understood that all such expenses shall be paid by the Foundation and that the Authority shall have no responsibility therefor.

-4- E"h.btt I to Vorgtma Tech Foundation Inc Vorg1n1a Tech Foundallon Inc Request for Concurrence 6. The Authority recommends that the governing body of the County approve the issuance of the bonds for the purpose of undertaking the financing of the Projects.

7. No Bonds may be issued pursuant to this resolution until such time as the issuance of the Bonds has been approved by the governing body of the County.

8. This resolution shall be effective immediately.

9. The authorizations granted in this resolution shall continue in full force and effect for a period of three years after adoption, unless specifically extended by the Authority.

[Signature Page Follows]

E.xh1b1t I 10 Y1rg1ma Tech FoundatiOn Inc V1rgm1a Tech Foundauon Inc Request for Concurrence

-5- CERTIFICATE

The undersigned Secretary of the Economic Development Authority of Montgomery County, Virginia (the "Authority"), hereby certifies that the foregoing is a true, cmTect and complete copy of a resolution adopted by a majority of the Directors of the Authority at a meeting duly called and held on June 18,2019, in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended but is in full force and effect on the date hereof.

WITNESS the followin~ si!'nature and seal of the Authority as of June 18 2019

Secre ary, Economic Development Authority of Montgomery County, Virginia

.EX~ib!ll l<> Virgmia Te

To the Board of Supervisors of Montgomery County, Virginia

Applicant: Virginia Tech Foundation, Inc. (the "Foundation") Facility/ The financing of multiple projects for the Foundation. Plan of Finance: 1. Maximum amount of financing sought $104,120,000 2. Estimated taxable value of the facility's real property to be constructed in $72,223,650 the locality. 3. Estimated real property tax per year using present tax rates. $141,461 4. Estimated personal property tax per year using present tax rates. $60,000 5. Estimated merchants' capital tax per year using present tax rates. $100,000 6. (a) Estimated dollar value per year of goods that will be purchased from $700,000 Virginia companies within the locality (b) Estimated dollar value per year of goods that will be purchased from $700,000 non-Virginia companies within the locality (c) Estimated dollar value per year of services that will be purchased from $700,000 Virfinh ;·omp<~ni,.-:: within the !o!'ality (d) Estimated dollar value per year of services that will be purchased $700,000 from non· Virginia companies within the locality 7. Estimated number of regular employees on year round basis. 1,850 8. Average annual salary per employee. $112,589

Eco omi evelopment Authority of Montgomery County, Virginia

*Note· Amounts andfigures shown are aggregate amounts for the Foundation across all facilities and do not reflectjur;t the facilities beingfinancedwith the proceeds ofthe Bonds.

Exhihtl I to Virginta Tech Foundal10n. Inc Virginia Tech Foundation, lnc. Reque;l for ~oncurrence IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

A RESOLUTION regarding the approval of issuance of bonds by the Economic Development Authority of Montgomery County, Virginia for the benefit of Virginia Tech Foundation, Inc.

WHEREAS, the Economic Development Authority of Montgomery County, Virginia (the "Issuing Authority") is empowered by the Industrial Development and Revenue Bond Act (the "Act") to issue its revenue bonds for the purposes of, among other things, financing or refinancing facilities for use by organizations (other than institutions organized and operated exclusively for religious purposes) that are exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), thereby promoting the safety, health, welfare, convenience, and prosperity of the residents of the Commonwealth of Virginia (the "Commonwealth"); and

WHEREAS, the Issuing Authority has received a request from Virginia Tech Foundation, Inc., a Virginia nonstock corporation (the "Foundation"), whose address is 902 Prices Fork Road, Suite 4000, Blacksburg, Virginia, for the issuance by the Issuing Authority of its revenue bonds in an amount not to exceed $104,120,000 (the "Bonds") to assist the Foundation with the financing and refinancing of various projects, including without limitation the following projects described in (1), (2), (3) and (4) below (collectively, the "Projects"):

(1) The acquisition, construction, equipping and development of property located at 1255 Williamson Road, S.E., Roanoke, Virginia. The property will be owned by Roanoke Investment Properties, LLC, a wholly owned subsidiary of the Virginia Tech Real Estate Foundation, Inc. (the "Real Estate Foundation") and, once developed, will be used to support the VTC Medical School campus in Roanoke, Virginia;

(2) The expansion, renovations and development of certain areas of the Hotel Roanoke (the "Hotel"). Specifically, the improvements will focus on the Pine Room dining area (including new outdoor seating), and a new bar area, as well as other capital improvements to the Hotel. The Hotel is located at 110 Shenandoah Avenue, N. E., in the City of Roanoke, Virginia;

(3) The acquisition, construction, equipping and development of a property in the City ofRoanoke, Virginia located on Walnut Avenue, S.E. The property consists of approximately 5.5 acres and is currently improved with a one-story warehouse structure measuring approximately 60,000 square feet. Development of this property will include demolition of the existing structure so that the property can be redeveloped to meet the needs of the Virginia Polytechnic Institute and State University (the "University"). This project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Foundation and will be held for future use of the University; ( 4) The acquisition, construction, equipping and development of property located at 1316 S. Jefferson Street, Roanoke, Virginia. This property is immediately adjacent to 1255 Williamson Road, which is also being acquired by the Foundation to support future growth of the University. The property consists of a two-story medical office building measuring 12,959 square feet and sits on approximately 0.70 acres. The building will likely be leased to third party tenants until such time that the University and the Foundation are ready to develop the site as part of the overall development of 1255 Williamson Road in support of the University. This project will be owned by Roanoke Investment Properties, LLC, a wholly-owned subsidiary of the Real Estate Foundation and will held for future use of the University; and

(5) Capitalized interest on the Bonds, a debt service reserve fund for the Bonds and costs of issuance related to the issuance ofthe Bonds, working capital, routine capital expenditures at the facilities described above and other related costs; and

WHEREAS, the Projects will be used in furtherance of the Foundation's mission; and

WHEREAS, the Foundation is exempt from income taxation under Section 50l(c)(3) of the Code and is not organized and operated exclusively for religious purposes; and

WHEREAS, because the Projects are located in the City of Roanoke, Virginia, Sections 15.2-4905 and 15.2-4906 of the Act require that the Foundation obtain the approval of the City Council of the City of Roanoke, Virginia (the "Council") to the issuance of the Bonds and concur with an inducement resolution adopted by the Issuing Authority on June 18, 2019 (the "Inducement Resolution"); and

WHEREAS, a copy of the Inducement Resolution has been filed with the Council; and

WHEREAS, and copies of the Foundation's fiscal impact statement and the Inducement Resolution are expected to be presented to the Board of Supervisors of Montgomery County, Virginia (the "Montgomery Board") on July 22, 20 19; and

WHEREAS, the Montgomery Board is expected to approve the issuance of the Bonds by the Issuing Authority in accordance with Section 15.2-4906 of the Act on July 22, 2019.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke, as follows:

1. The Council approves the issuance of the Bonds by the Issuing Authority for the benefit of the Foundation, solely to the extent required by Section 15.2-4906 ofthe Act, to permit the Issuing Authority to assist in the financing and refinancing of the Projects.

2. The Council concurs with the Inducement Resolution.

3. The approval of the issuance of the Bonds does not constitute an endorsement to a prospective purchaser of the Bonds ofthe creditworthiness of the Foundation or the Projects.

4. As required by Section 15.2-4909 of the Act, the Bonds shall provide that neither the Issuing Authority, Montgomery County, nor the City of Roanoke shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the Issuing Authority, Montgomery County, and the City of Roanoke, shall be pledged thereto.

5. This resolution shall take effect immediately upon its adoption.

ATTEST:

City Clerk. /3, /, CITY COUNCIL AGENDA REPORT

To: Honorable Mayor and Members of City Council Meeting: July 1 5, 2019 Subject: A request by the City of Roanoke to consider an amendment to Vision 200 7-2020, the City's Comprehensive Plan, to replace the 2007 Parks and Recreation Master Plan Update and the 2013 Update to the 2007 Master Plan with the Master Plan 20 79 - 2028.

Planning Commission Public Hearing and Recommendation:

The Planning Commission held a public hearing on Monday, July 8, 2019. By a vote of 5-0, with Commissioners Kit Hale and Pamela Smith absent, the Commission recommended approval of the request, finding that replacement of the 2007 Parks and Recreation Master Plan Update and the 2013 Update to the 2007 Master Plan with the Master Plan 20 79 - 2028 to be consistent with the City's Comprehensive Plan.

Application Information:

Request: Amend Vision 200 7-2020 City Staff Person: Donnie Underwood, lan Shaw Filing Date: Planning Commission motion on January 14, 2019

Background:

The current Parks and Recreation Master Plan was adopted in 2007 as a component of Vision 2002-2020, the City's comprehensive plan, with an Update to the 2007 Master Plan adopted as a component of Vision in 2013. The proposed Master Plan 20 79-2028 represents the work from a public process to identify community needs and priorities as it relates to parks and recreation related facilities, programming, and activities.

The proposed plan moves beyond the community's desired parks and recreation needs to look at staffing and funding needed for the City to address those desired needs.

Considerations:

The Parks and Recreation Master Plan 20 79-2028 advances a number of strategic initiatives and policies identified in Vision 200 7-2020 as summarized in the following table. Strategic Initiative/Policy/ Actions Plan Applicability to matter

Investing in Critical Amenities: Comprehensive Plan, 1 The proposed plan Roanoke and the Valley face the pg.48 prioritizes investment in challenge of maintaining and various programs that enhancing critical amenities such enhance natural resources, as natural resources, provide recreational entertainment attractions, opportunities and that cultural organizations, provide for cultural recreational opportunities, and a opportunities in an well-designed cityscape. These attractive cityscape. The critical amenities must be plan also addresses enhanced and expanded if the financing and maintenance region is to fulfill its economic for facilities and programs. development potential and enhance the quality of life for residents. The regional community needs to define new methods to share the cost of maintaining and financing such attractions. Concepts such as the Blue Ridge Asset District and earmarking lodging and cigarette-tax increases are recommended as potential approaches. Selling Roanoke to Residents, Comprehensive Plan, The proposed plan Newcomers, and Visitors: Many pg. 59 identifies a number of Roanoke's assets are well­ programs and activities kept secrets, even among native that compliments regional Roanokers. The challenge is promotion of Roanoke as getting the message out - and an outdoors destination. whom to tell. People often make The marketing strategies in decisions about where to visit, the plan will also raise live, and do business based on awareness of Roanoke's their image of the community. assets with citizens. Successful communities are able to develop and market a "brand" name that distills the core strengths and defines the characteristics of the place. A brand name should be clearly recognizable, consistently applied, and regional in scope to encompass the best qualities of life in the Roanoke Valley.

1 Vision 2001-2020, City of Roanoke, 2001 2 Strategic Initiative/Policy/ Actions Plan Applicability to matter

Community learning centers. Comprehensive Plan, The proposed plan includes Roanoke will encourage the pg. 84 improvements to recreation efficient use of public schools centers that offer after by co-location of education, school programs and lifelong learning, and recreation proposes a wider range of programs in school facilities, other program offerings. making them community The plan includes learning centers. recreation and wellness related programs.

Comments on Proposed Action:

Planning Commission Work Session:

General discussion on plan contents and direction, no specific comments on the proposed plan.

Public Comments:

The only public comments received related to the relative priority for a skate park and a desire to see that as a higher priority in the overall plan. Michael Clark, Director of Parks and Recreation, responded to those comments noting the following:

• The overall Master Plan reflects the priorities of the entire community and is separate from the recently completed feasibility study for a skate park. • The skate park is proposed to be located in proximity to the Wasena Bridge, which is scheduled to be replaced in the near future; development of the skate park should occur after the bridge replacement. • If skate park advocates can successfully raise funds the skate park prioritization could improve.

Planning Commission Public Hearing:

Commissioner Katz asked Mr. Michael Clark, Director of Parks and Recreation, if he would address where the skate park falls in the plan's list of priorities and how advocates for the skate park might bring it to a higher level through their own fund raising. Mr. Clark explained that during development of the skate park feasibility study, community input was gathered and a conceptual plan was developed for a plaza-style skate park near the present skate park at Wasena Park. He indicated the plan was designed to be developed 3 in three phases; the first phase would include basic skate park amenities, grow with each phase, and the third phase would include those amenities that would allow regional competition and spectator seating. Mr. Clark advised the Commissioners that based on two survey instruments, the skate park ranked 25th or 26th out of 29 desired amenities. He indicated that more private sector involvement was needed and explained that the Wasena Bridge renovations would affect the current skate park and any future plans.

Ms. Liz Belcher, Roanoke Valley Greenway Coordinator, spoke in support of the Parks and Recreation Master Plan and commended the city for its investment in parks and greenways.

Mr. Wayne Slurry, 1833 Avon Road, S.W., representing the Skatepark Initiative, expressed concern with regard to the priority ranking of the skate park and how that was determined. In particular, he was concerned that the existing skate park is a unique facility that will go away with the reconstruction of Wasena Bridge while higher-ranking priorities represent additions to existing types of facilities (e.g., mountain bike trails, dog parks). Ms. Katz suggested that perhaps fund raising could take place among the advocacy groups and that could impact the priority ranking. Mr. Slurry agreed and expanded his comments expressing that youth interested in a skate park were not well represented in community input that tended to reflect an older demographic and that youth don't typically attend public meetings. Mr. Slurry noted the community input and that the Skatepark Initiative had been productively working with the City for over four years. Mr. Smith asked Mr. Slurry if the City has worked with the Skatepark Initiative to develop a plan for the skate park to continue. Mr. Slurry indicated the City worked with the group on the plan for the skate park and that they are working together. Ms. Glenn asked if there was a mechanism within the Master Plan and a willingness for the City to allocate more funds for a skate park should private funding become available. Mr. Clark stated that there was, at the end of the Master Plan and in the Feasibility Study as well. Mr. Clark said that the survey was a direct reflection of the City's demographics. Mr. Martin asked Mr. Clark how many people were surveyed and Mr. Clark indicated 400, while 3 50 were needed to provide a statistically valid survey. Mr. Clark confirmed that there was a 95% confidence level in the survey.

Conclusions and Recommendations:

The Parks and Recreation Master Plan 2019- 2028 provides direction on providing critical amenities, marketing Roanoke, developing a greenway system and contributing to lifelong learning through its various programs. In short, Master Plan 2019- 2028 provides important guidance to reaching the broad goals of Vision 2001-2020.

4 9-~~~~ James Smith, Chair City Planning Commission

Distribution: RobertS. Cowell, Jr., City Manager R. Brian Townsend, Assistant City Manager Chris Chittum, Director of Planning Building & Development lan D. Shaw, Planning Commission Agent Daniel J. Callaghan, City Attorney Timothy Spencer, Senior Assistant City Attorney Michael Clark, Director of Parks and Recreation

5 NOTICE:

Due to the large size of the Parks and Recreation Master Plan, it has been scanned and posted as a separate attachment. ·.) ! /\,)I 1 I

IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA

AN ORDINANCE approving the Parks and Recreation Master Plan 2019-2028; replacing the City of Roanoke Parks and Recreation Update to the 2007 Master Plan dated July 9, 2013; and amending Vision 2001-2020, the City's Comprehensive Plan, to include such Parks and

Recreation Master Plan 2019-2028; and dispensing with the second reading of this ordinance by title.

WHEREAS, on July 8, 2019, the Parks and Recreation Master Plan 2019-2028, (the

"Plan"), was presented to the Planning Commission;

WHEREAS, the Planning Commission held a public hearing on that date and recommended adoption of the Plan, as amended, and amending Vision 2001-2020, the City's

Comprehensive Plan, to include such amended Plan; and

WHEREAS, in accordance with the provisions of§ 15.2-2204, Code of Virginia (1950), as amended, a public hearing was held before this Council on July 15, 2019, on the proposed

Plan, at which hearing all citizens so desiring were given an opportunity to be heard and to present their views on such amendment.

THEREFORE, BE IT ORDAINED by the Council ofthe City of Roanoke as follows:

1. That this Council hereby approves the Parks and Recreation Master Plan 2019-

2028 dated July 15, 2019, and amends Vision 2001-2020, the City's Comprehensive Plan, to include such Parks and Recreation Master Plan 2019-2028 dated July 15, 2019, as an element thereof: 2. That the City Clerk is directed to forthwith transmit attested copies of this

ordinance to the City Planning Commission.

3. Pursuant to the provisions of § 12 of the City Charter, the second reading of this

ordinance by title is hereby dispensed with.

ATTEST:

City Clerk.

Amend Vision 2001-2020-2019-2028 Parks and Recreation Master P1an-Final.doc