Meeting Minutes 01/21/2011

Author: Frederico Araujo Attendees: 1. Owolabi Legunsen 2. Frederico Araujo 3. Caitlin Fowler 4. Jay Laughlin 5. Paul Asere 6. Zhenzhon Sun 7. Ran Tao 8. Hendra Sutedja 9. Samuel Shaw 10. Sean Wilson (not present) 11. Doug Beach (not present) 12. Luis Furtado (not present) 13. Blake Jensen (not present) 14. Abhishek Kumar (not present)

Agenda:  Leadership Structure o two for each sub-phase o typically, one leader focuses on the project content and the other one takes care of things like deadlines, documents deliverables and follow up with delegated duties o leaders coordinate everything from project contents to team meetings, to presentations (where applicable) to submissions to corresponding with the TA/Prof to delegating as necessary

Team leaders per sub-phase:

Leader(s) Leader(s) Phase 1 Interim Owolabi Legunsen Frederico Araujo Phase 1 Final Jay Laughlin Caitlin Fowler Phase 2 Interim Paul Asere Zhenzhon Sun Phase 2 Final Tao Ran TO BE DECIDED

 Team Work o list of individual skill set o work process:

1 . we split each sub-phase into subgroups that work on different parts, coordinated by the leaders . we shift responsibilities on each sub-phase except for the coding whish shall be shifted on a phase by phase basis . each subgroup shall give feedback to the whole group in due time for review before a submission deadline  Team website o Sam Shaw will be responsible for it.

 Role Play - To do or not to do o There will be role play in the project

 Second meeting day/Preparing for presentations o Subgroups can meet at their own convenience. However, we need to come together to practice before Presentations to practice and agree on what to present (need to time/cap presentation to 30) o Sunday before each presentation: 2pm for presentation practice o weekly meetings (when not the Sunday before presentation): 6pm online

 Guidelines for working on document o the key to make this team work as effectively is that everyone should make an input on every document that is posted o when we work on documents, let us use comments to express disagreements/doubts and any other thing that we would like to discuss ON THE DOCUMENT ITSELF

 Document for Thursday's submission o Completion -until Tuesday 12pm for the members to give input on the document, so we can solve any disputes after class Freeze time: Tuesday: 6pm o Formatting - Format the document in MS Word and make it ready for printing (Caitlin) - Wed, 12am o Printing- Paul Asere Thursday, bring to class. o Available for signing before class o minutes of this meeting - Fred

 Any other Business? o We discussed group name and a list will be posted for suggestions.

Action Items: Item Assigned to Due date Finish preliminary document All members 1/25/2011 6pm

2 Format preliminary document Caitlin 1/26/2011 12pm Print preliminary document Paul 1/27/2011 in class Team website construction Sam 1/26/2011 Decide on team name All members 1/25/2011 6pm Decide on second leader for Phase 2 Final All members 1/25/2011 6pm