Southern African Vehicle Renting and Leasing Association s3

SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

CAR RENTAL SECTION

MINUTES OF THE QUARTERLY MEETING OF MEMBERS OF THE CAR RENTAL SECTION OF THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK ON THURSDAY, 27 JULY 2006 AT 14H30

PRESENT : Mr M Lydall Imperial Car Rental (Chairman) Mr L Smith Avis Rent a Car Ms V vd Bergh General Manager - SAVRALA Ms C Terbruggen Combined Motor Finance Mr G Corbett Europcar Southern Africa Mr G Dreyer Hertz Rent a Car Mr A Penderis Pender Car Rental cc Ms S Aaron Tempest Car Hire Mr M Corcoran Tempest Car Hire Mr H Senekal Top Notch Car Rental cc Mr T Shawe Top Notch Car Rental cc

APOLOGIES : Mr W Duvenage AVIS Rent a Car Mr B Barritt Combined Motor Finance Ms A Shackleford Europcar Southern Africa Ms D Jones Imperial Car Rental Mr L Matthews Tempest Car Hire Mr J Odes Hertz Rent a Car Mr Gareth Tindall Hertz Rent a car

BY INVITATION : Ms S Fletcher Alchemy Financial Management (Pty) Limited Ms F Tshabalala Dimela Car Hire

The Chairman welcomed all members present to the 1st quarterly meeting of the year. He then declared the proceedings in session.

Action 1. NOTICE OF THE MEETING

The notice convening the meeting was taken as read.

2. CONFIRMATION OF MINUTES

The minutes of the previous quarterly meeting of the members of the Car Rental Section, held on 6 April 2006 (copies of which having been previously circulated) were accepted and signed by the Chairman as a true reflection of the proceedings.

3. MATTERS ARISING FROM PREVIOUS MINUTES

Any matters arising from the previous minutes will be covered under the Agenda. Action 4. PROJECTS & PRIORITIES

4.1 Statistics For Info

There was still an issue with members not submitting statistics. Martin once again reiterated that the “decision makers” needed to be present at the quarterly meetings. The NEC was prepared to make changes to the constitution, compelling members to submit their stats. To get an accurate figure, complete submissions were required.

SAVRALA’s measured statistics & growth overview were as follows :

Rental Days : 12.7 % Fleet Size : 22 % Fleet Utilisation : -5 % Revenue / Day : -2 %

Accident Damage Analysis :

No. of Rentals : +12.8% No. of Accidents : +20.9% Accident Repairs : +34.9% Ave cost of repair : +11.6

Val was asked to find out whether these figures were net or gross and to report back to members.

4.2 BAC

There had been no progress with regards to the accreditation of Vehicle Crime Investigators – they are present regarded as employees of the For Info organization.

BAC are currently busy with a draft document in line with Act 56 of 2001 and Val stated that she would sent a copy to members for their comments. VvdB

4.3 Defaulters Infoshare – Commitment

This was a very good initiative, but Val stated, once again, that participation was needed from all members in order for this initiative to work. ALL

A new credit act will be passed on 1 September, however, this will have minor impact on the car rental companies. The ITC system changes have been For Info approved and are in line with the new Act.

The credit form needed to be re-designed, and the wording needs to change from Credit Application to Risk Assessment Form. For Info

4.4 TBCSA

Val van den Bergh attended the last Board meeting. TBCSA are having a drive to collect TOMSA levies and there would a road show during August. For Info TBCSA’s aim is to improve tourism and safety and a draft tourism safety plan had been presented to DEAT DG and COO.

Alan Coward raised the issue that Val should have a specific mandate when presenting SAVRALA at the Board meetings. It was agreed that Val would send an email to members asking for comments as to what the mandate VvdB should comprise of. Action 4.5 THETA

There have been allegations of serious financial mis-management and a lack of competent leadership. TBCSA are driving for improved outcomes from For Info THETA and members would be kept updated.

4.6 MOTY

The MOTY function has been booked for 20 October at Gallagher Estates and members were reminded to book tables, if they had not already done so. For Info There were 9 main sponsors and 2 prizes … R10 000 in cash and 2 international business class tickets to New York.

The first round of evaluations had already taken place, and Martin reiterated that a decision had been taken not to communicate feedback. There would be For Info a MOTY feedback session with all manufacturers on the 27th of November 2006.

4.7 NOW

NOW had presented the draft document to Minister van Schalkwyk and they For Info await feedback. Members will be kept up to date.

4.8 Outreach

The golf day to take place in February 2007 will take place at Modderfontein. Although it was decided not to hold a second fund raising event this year, SAVRALA did want to hold 2 next year and members were asked to forward any suggestions for a Fund Raising Event to Val. ALL

4.9 Traffic Fines

There had been a presentation by Legitrans at the last meeting. All members had representation at the last meeting where there were also 50 high profile For Info delegates including Authorities, Metros, NSP and NPA.

The outcome was that a Traffic Fine Committee had been formed and the next meeting would take place in August. For Info

5. ANY OTHER BUSINESS

5.1 SAVRALA Constitution For Info The proposed amendments to the constitution were as follows :

 Member attendance at MD level / senior management – at all quarterly meetings. For Info  Members who had fleets in excess of 500 passenger vehicles were obligated to submit statistics.

5.2 Transport Legal ALL

As of 1 July 2006 all manufacturers had to supply triangles with all vehicles, if this is not done the vehicle is deemed to not be roadworthy. Action 5.3 Tourism Plan 2010

There had already been a stakeholders meeting with the Gauteng Provincial Department of Public Transport, Roads and Works, however, only 15 people attended. There were plans for the implementation of a transport element of For Info the tourism industry in Gauteng with specific focus on the Soccer World Cup in 2010.

There are no basic guidelines at this stage and Val asked for members to ALL send their suggestions to her. Val informed members that there was a web page link from the SAVRALA site.

5.4 Next Meeting

Members asked whether there could be a point on the next meetings Agenda to discuss the to-truck drivers.

Members were advised that the Associate Members would join the meeting and at 17h00 there would be a presentation by the BEE Charter.

There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair.

DATE : ______CHAIRMAN : ______

PLACE : ______

Ref : SAVRALA/Minutes – Rental 27 July 2006