2 October 2018, Commencing at 1.00 P.M

Council MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 October 2018, commencing at 1.00 p.m.

PRESENT

Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes

Members Cr David Benson-Pope Cr Rachel Elder Cr Christine Garey Cr Doug Hall Cr Aaron Hawkins Cr Marie Laufiso Cr Mike Lord Cr Damian Newell Cr Jim O'Malley Cr Conrad Stedman Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson

IN ATTENDANCE Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Leanne Mash (General Manager Infrastructure and Networks), Graham McKerracher (Manager, Council Communications Marketing), Nicola Pinfold (Group Manager Community and Planning), Sharon Bodeker (Team Leader Civic), Dave Tombs (General Manager Finance and Commercial), Chris Henderson (Group Manager Waste and Environmental Solutions), Kristy Rusher (Chief Legal Officer), Richard Saunders (Group Manager Transport), Anna Johnson (City Development Manager), Andrea Jones (Communications Team Leader), Serge Kolman (Procurement Manager), Josh Von Pein (Transport Delivery Manager), Susil Gunathilake (Senior Project Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Owen Graham (Leasing and Land Advisor), Richard Davey (Treasury Manager), Jemma Adams (General Manager DCHL), Keith Cooper (DCHL Director) and Anne Gray (Policy Analyst)

Governance Support Officer Lynne Adamson

Ordinary Council Minutes 2 October 2018 Page 1 of 16

1 OPENING

Kristan Mouat (from Brahma Kumari and Co-Principal of Logan Park High School) opened the meeting with a prayer.

2 PUBLIC FORUM

2.1 350 Dunedin

Representatives from 350 Dunedin withdrew from the Public Forum.

2.2 Aspiring Leaders Forum

Council and the Otago Community Trust supported students to attend the Aspiring Leaders Forum 2018. Mhairi Mckenzie Everitt, Lucy Johnston and Jonathon Arrell were in attendance to present on their experiences at the Aspiring Leaders Forum.

They advised that the forum was an annual event that brought together a diverse group of likeminded but unique young people with different strengths on a journey of self-exploration, discovery and acceptance. The purpose of the forum was to encourage young people to become better leaders in their sphere of influence – be it community, arts, business, politics or sport.

Jonathon, Mhairi and Lucy thanked the Council and emphasised the importance of continuing to support young leaders to attend the forum in the future.

2.3 Mount Ross Bridge Replacement

Barry Williams, (Chairperson), other representatives of the Strath Taieri Community Board and Leon Leslie addressed Council on the Mount Ross Bridge replacement.

Mr Williams and Mr Leslie commented on the consultation undertaken at the community meeting and questioned why the resolution was in contradiction to the community’s wishes. They commented that they disagreed with the change in alignment of the bridge and requested that a bridge be built with urgency and that the historic stone pillars be stored until a suitable location and use was identified.

3 APOLOGIES

Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:

Accepts the apology for early departure from Cr Damian Newell and Cr Andrew Whiley for partial departure.

Motion carried (CNL/2018/092)

Ordinary Council Minutes 2 October 2018 Page 2 of 16

4 CONFIRMATION OF AGENDA

Moved (Mayor Dave Cull/Cr Chris Staynes):

That the Council:

Confirms the public part of the agenda with the following alterations:

a) In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments.

b) That Item C5 in the confidential part of the meeting, be taken before C2 to allow the Mr Keith Cooper, DCHL Representative to be in attendance.

Motion carried (CNL/2018/093)

5 DECLARATIONS OF INTEREST

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Wilson requested her declaration of interest be updated to reflect that she was now a Trustee of Predator Free Dunedin.

Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CNL/2018/094)

Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:

a) Notes the Executive Leadership Team's Interest Register.

Motion carried (CNL/2018/095)

Ordinary Council Minutes 2 October 2018 Page 3 of 16

6 CONFIRMATION OF MINUTES

6.1 ORDINARY COUNCIL MEETING - 28 AUGUST 2018

Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:

Confirms the public part of the minutes of the Ordinary Council meeting held on 28 August 2018 as a correct record.

Motion carried (CNL/2018/096)

MINUTES OF COMMITTEES

7 ECONOMIC DEVELOPMENT COMMITTEE - 11 SEPTEMBER 2018

Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Notes the minutes of the Economic Development Committee meeting held on 11 September 2018.

Motion carried (CNL/2018/097)

8 FINANCE AND COUNCIL CONTROLLED ORGANISATIONS COMMITTEE - 11 SEPTEMBER 2018

Moved (Cr Mike Lord/Cr Doug Hall): That the Council: a) Notes of the minutes of the Finance and Council Controlled Organisations Committee meeting held on 11 September 2018.

Motion carried (CNL/2018/098)

9 HEARINGS COMMITTEE - 5 SEPTEMBER 2018

Moved (Cr Andrew Whiley/Cr Kate Wilson): That the Council: a) Notes the minutes of the Hearings Committee meeting held on 5 September 2018.

Motion carried (CNL/2018/099)

Ordinary Council Minutes 2 October 2018 Page 4 of 16

MINUTES OF COMMUNITY BOARDS

10 WAIKOUAITI COAST COMMUNITY BOARD - 4 JULY 2018

Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018.

Motion carried (CNL/2018/100)

11 OTAGO PENINSULA COMMUNITY BOARD - 5 JULY 2018

Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Otago Peninsula Community Board meeting held on 5 July 2018.

Motion carried (CNL/2018/101)

12 STRATH TAIERI COMMUNITY BOARD - 5 JULY 2018

Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Strath Taieri Community Board meeting held on 5 July 2018.

Motion carried (CNL/2018/102)

13 WEST HARBOUR COMMUNITY BOARD - 11 JULY 2018

Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the West Harbour Community Board meeting held on 11 July 2018.

Motion carried (CNL/2018/103)

14 SADDLE HILL COMMUNITY BOARD - 12 JULY 2018

Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Saddle Hill Community Board meeting held on 12 July 2018.

Motion carried (CNL/2018/104)

Ordinary Council Minutes 2 October 2018 Page 5 of 16

15 MOSGIEL-TAIERI COMMUNITY BOARD - 18 JULY 2018

Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018.

Motion carried (CNL/2018/105)

REPORTS

16 MT ROSS ROAD BRIDGE REPLACEMENT OPTIONS

A report from Transport provided an update on the options for a replacement of the Mt Ross Road bridge. The report noted that following the Infrastructure Network and Services Committee decision on 11 June 2018, staff had commissioned an investigation on replacement options using a new bridge structure.

The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Transport (Richard Saunders) spoke to the report and responded to questions on the proposed location of the bridge; weight limits and the results of the flood feasibility study. It was agreed that the rock pillars would be stored while suitable reuse for them was investigated.

Moved (Cr Kate Wilson/Cr David Benson-Pope): That the Council:

a) Build a replacement bridge on the existing alignment as a priority.

b) Request that Heritage NZ, the Strath Taieri Community Board and Cr Lord (as the Strath Taieri Community Board Councillor) work with the community to develop an appropriate reuse for the rock pillars including the possibility of incorporating them into the new bridge design.

Motion carried (CNL/2018/106)

17 WASTE MINIMISATION FUND GRANTS

A report from Water and Waste advised that in 2013 the Council adopted the Dunedin City Council (DCC) Waste Management and Minimisation Plan (WMMP). The WMMP, in accordance with the Waste Minimisation Act 2008, provided for the allocation of a portion of the Waste Levy funds received from the Ministry for the Environment, for contestable grants. The 10 Year Plan provides for an annual amount of $80,000 from the Waste Levy fund to be allocated for grants to be used for projects and initiatives that encourage waste minimisation and diversion of materials from landfill.

The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Waste and Environmental Solutions (Chris Henderson) responded to questions on the grants allocation process.

Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Council:

Ordinary Council Minutes 2 October 2018 Page 6 of 16

a) Approves that the grant funding of $80,000 be allocated to three levels of grants as follows:

• Waste Minimisation Small Projects grants - $10,000 for individual grants up to $500.

• Community Waste Minimisation Project and Events grants - $30,000 for applications of $500 to $5,000.

• Waste Minimisation Innovation and Development grants (commercial sector) - $40,000 for applications $5,000 and over.

b) Delegates to the Chair of the Grants Subcommittee, or in the event the Chairperson is unavailable to the Deputy Chairperson, the authority to make decisions on Waste Minimisation Small Projects grant applications up to $500.

c) Delegates to the Grants Subcommittee the authority to assess and make decisions on Community Waste Minimisation Project and Events grants between $500 and $5,000, and Waste Minimisation Innovation and Development grants for applications for $5,000 and over.

Motion carried (CNL/2018/107)

18 SECOND GENERATION DUNEDIN CITY DISTRICT PLAN (2GP) - LEGAL EFFECT OF RULES

Councillors Kate Wilson; Aaron Hawkins and David Benson-Pope withdrew from this item.

A report from City Development recommended that Council rescinds its resolution of 21 September 2015 in relation to timing of when certain rules in the Second Generation Dunedin City District Plan (2GP) should have legal effect. By rescinding the resolution to defer certain rules from taking legal effect, this will ensure that all rules in the 2GP have legal effect at the same time.

Cr Mike Lord left the meeting at 01:57 pm.

The Group Manager Community and Planning (Nicola Pinfold) and City Development Manager (Anna Johnson) spoke to the report and responded to questions.

Cr Kate Wilson left the meeting at 01:59 pm and returned to the meeting at 02:01 pm. Cr Mike Lord returned to the meeting at 02:01 pm.

Moved (Cr Chris Staynes/Cr Christine Garey): That the Council:

a) Rescinds its resolution of 21 September 2015, that the rules provided for in section 86B(3) of the RMA are to have legal effect upon the Plan becoming operative.

Motion carried (CNL/2018/108)

Ordinary Council Minutes 2 October 2018 Page 7 of 16

19 OWHIRO STREAM SUBDIVISION - STAGE 2; LOCAL PURPOSE RESERVES - PROPOSED EASEMENT RIGHTS

Councillor Conrad Stedman withdrew from this item.

A report from Parks and Recreation discussed an application from Owhiro River Limited for easements over parts of Local Purpose (Accessway) and (Utilities) Reserves in relation to a final part of Stage 1 and Stage 2 of the Owhiro Stream subdivision in Mosgiel.

The General Manager Infrastructure and Networks (Leanne Mash) and the Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Doug Hall): That the Council:

a) Grants, as administering body of the Local Purpose Reserves pursuant to Section 48 of the Reserves Act 1977, easements for various rights to drain sewage and water and convey electricity and to convey water and convey foul sewage over parts of the Local Purpose (Accessway) and (Utilities) Reserves, described as follows:

i) Rights to Drain Sewage and Water – Local Purpose (Accessway) Reserve

(i) Part Lot 108 on LT Plan 527844, Part Computer Freehold Register 854610, shown as Easement "O" on LT 527844, in favour of Lot 32 DP 519032 contained in CFR 814321, and in favour of Lot 33 DP 519032 contained in CFR 814322.

(ii) Part Lot 108 on LT Plan 527844, Part Computer Freehold Register 854610, shown as Easement "T" on LT 527844, in favour of Lot 67, Lot 68, and Lot 69 LT 527844, being the land respectively contained in CFR's 854599, 854600, and 854601.

(iii) Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "V" on LT 527844 in favour of Lot 24 DP 519032, contained in CFR 814313.

(iv) Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "X" on LT 527844 in favour of Lot 25 DP 519032, contained in CFR 814314.

(v) Part Lot 108 LT Plan 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U" on LT 527844, in gross to the Dunedin City Council.

(vi) Part Lot 110 LT Plan 527844, Part Computer Freehold Register 854614, shown as Easements "P", '"V", "W", "X", and "Y" on LT 527844, in gross to the Dunedin City Council.

ii) Right to Drain Water – Local Purpose (Accessway) Reserve

(vii) Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easement "M" on DP 519032, in gross to the Dunedin City Council.

iii) Right to Drain Water – Local Purpose (Utilities) Reserve

(viii) Part Lot 102 on DP 519032, Part Computer Freehold Register

Ordinary Council Minutes 2 October 2018 Page 8 of 16

814332, shown as Easement "E" on DP 519032, in gross to the Dunedin City Council.

iv) Rights to Convey Electricity

(ix) Part Lot 108 LT 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U", in gross in favour of Aurora Energy Limited.

(x) Part Lot 110 LT 527844, Part Computer Freehold Register 854614, shown as Easements "P", "V", "W", "X", and "Y" on LT 527844, in gross in favour of Aurora Energy Limited.

(xi) Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross in favour of Aurora Energy Limited.

v) Rights to Convey Water and Convey Foul Sewage

(xii) Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross to the Dunedin City Council.

b) Decides the criteria for exemption for public notification have been met.

c) Approves under its delegation from the Minister of Conservation dated 12 June 2013 and pursuant to Section 48 of the Reserves Act 1977, various easements for the rights to drain sewage and water and convey electricity and to convey water and convey foul sewage over parts of the Local Purpose (Accessway) and (Utilities) Reserves described as follows:

i) Rights to Drain Sewage and Water – Local Purpose (Accessway) Reserve

(iii) Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "V" on LT 527844 in favour of Lot 24 DP 519032, contained in CFR 814313.

(iv) Part Lot 110 on LT Plan 527844, Part Computer Freehold Register 854614, shown as Easement "X" on LT 527844 in favour of Lot 25 DP 519032, contained in CFR 814314.

(v) Part Lot 108 LT Plan 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U" on LT 527844, in gross to the Dunedin City Council.

(vi) Part Lot 110 LT Plan 527844, Part Computer Freehold Register 854614, shown as Easements "P", '"V", "W", "X", and "Y" on LT 527844, in gross to the Dunedin City Council.

ii) Right to Drain Water – Local Purpose (Accessway) Reserve

Ordinary Council Minutes 2 October 2018 Page 9 of 16

(vii) Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easement "M" on DP 519032, in gross to the Dunedin City Council.

iii) Right to Drain Water – Local Purpose (Utilities) Reserve

(viii) Part Lot 102 on DP 519032, Part Computer Freehold Register 814332, shown as Easement "E" on DP 519032, in gross to the Dunedin City Council.

iv) Rights to Convey Electricity

(ix) Part Lot 108 LT 527844, Part Computer Freehold Register 854610, shown as Easements "O", "S", "T", and "U", in gross in favour of Aurora Energy Limited.

(x) Part Lot 110 LT 527844, Part Computer Freehold Register 854614, shown as Easements "P", "V", "W", "X", and "Y" on LT 527844, in gross in favour of Aurora Energy Limited.

(xi) Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross in favour of Aurora Energy Limited.

v) Rights to Convey Water and Convey Foul Sewage

(xii) Part Lot 111 on DP 519032, Part Computer Freehold Register 814333, shown as Easements "B" and "M" on DP 519032, in gross to the Dunedin City Council.

d) Decides to exercise the powers conferred on it by delegation under the Reserves Act 1977 to classify the reserves described as part Lot 102 DP 519032, Part Computer Freehold Register 814332 as a Local Purpose (Utilities) Reserve and Lot 111 DP 519032, Part Computer Freehold Register 814333 and Lots 108 and 110, LT Plan 527844, Part Computer Freehold Register 854610 as Local Purpose (Accessway) Reserves subject to the provisions of the Act.

e) Authorises the Council to do everything necessary to give effect to the above resolutions including the execution of all documents, and publication of any Gazette Notice.

Motion carried (CNL/2018/109)

20 APPOINTMENT TO THE OTAGO MUSEUM TRUST BOARD

Councillor Aaron Hawkins withdrew from this item.

A report from Civic advised that Council was required to appoint four members to the Otago Museum Trust Board (the Board) under section 6(1) of the Otago Museum Trust Board Act 1996 (the Act).

The report noted that the current council appointees were Graham Crombie, Kate Wilson and Chris Staynes. The purpose of this report is to recommend the appointment of Cr Aaron Hawkins to the Board, to fill the existing vacancy.

Moved (Cr Kate Wilson/Cr Chris Staynes):

Ordinary Council Minutes 2 October 2018 Page 10 of 16

That the Council:

a) Appoints Aaron Hawkins as a council representative to the Otago Museum Trust Board.

Motion carried (CNL/2018/110)

21 REVIEW OF LOCAL EASTER SUNDAY SHOP TRADING POLICY

A report from Corporate Policy and Customer and Regulatory Services attached the findings of the Hearings Committee following a review of the Local Easter Sunday Shop Trading Policy. The policy was adopted by the Council in December 2017 with a resolution to review the policy 90 days after Easter Sunday 2018.

The General Manager Community Services (Simon Pickford), Group manager Customer and Regulatory Services (Adrian Blair) and Policy Analyst (Anne Gray) spoke to the report and responded to questions.

There was a discussion on whether this was an appropriate policy for local government or if it should remain with Central Government. It was noted that this was an issue for local government authorities New Zealand wide and it was agreed that Council would write to the Ministry of Business Innovation and Employment to request changes to the Shop Trading Hours Act 1990 to incorporate appropriate amendments.

Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Council:

a) Revokes the Dunedin Local Easter Sunday Shop Trading Policy with a revocation date of 1 January 2019. The Council voted by division.

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Aaron Hawkins, Marie Laufiso, Damian Newell, Jim O'Malley, Chris Staynes, Kate Wilson and Dave Cull (10). Against: Crs Doug Hall, Mike Lord, Conrad Stedman and Lee Vandervis (4).

The division was declared CARRIED by 10 votes to 4

Motion carried (CNL/2018/111)

Moved (Cr Kate Wilson/Cr Chris Staynes): That the Council: a) Write to the Ministry of Business Innovation and Employment to request the following changes to the Shop Trading Hours Act 1990: o An amendment to provide for a Local Easter Sunday Shop Trading Policy to take effect only if specified conditions are met. o An amendment to section 4 to include hardware/DIY stores. o An amendment to section 5I to increase the notice period to employees to between 16 and 12 weeks before the relevant Easter Sunday.

The Council voted by division

For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug

Ordinary Council Minutes 2 October 2018 Page 11 of 16

Hall, Marie Laufiso, Mike Lord, Damian Newell, Chris Staynes, Conrad Stedman, Kate Wilson, Andrew Whiley and Dave Cull (12). Against: Crs Aaron Hawkins, Jim O'Malley and Lee Vandervis (3).

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2018/112)

22 ANNUAL REPORTS OF THE DUNEDIN CITY HOLDINGS LTD GROUP

A report from Dunedin City Holdings Ltd appended the 2018 Annual Reports of Dunedin City Holdings Ltd (DCHL) Group companies.

Councillor Aaron Hawkins left the meeting at 02.55 pm and returned at 02.57 pm.

The DCHL Director (Keith Cooper), Treasury Manager (Richard Davey) and General Manager DCHL (Jemma Adams) spoke to the report and responded to questions.

Moved (Cr Mike Lord/Cr Damian Newell): That the Council:

a) Notes the 2018 Annual Reports of:

- Aurora Energy Ltd

- Delta Utility Services Ltd

- Dunedin City Treasury Ltd

- Dunedin Railways Ltd

- Dunedin Stadium Property Ltd

- Dunedin Venues Management Ltd

- Dunedin International Airport Ltd

- City Forests Ltd

- Dunedin City Holdings Ltd

Motion carried (CNL/2018/113)

23 NON-TRADING COUNCIL CONTROLLED ORGANISATIONS - APPLICATION FOR EXEMPTION

A report from Finance advised that an exemption is sought under section 7(3) of the Local Government Act 2002 for non-trading Council Controlled Organisations from the requirement to fulfil reporting and other requirements imposed by the Local Government Act 2002.

Ordinary Council Minutes 2 October 2018 Page 12 of 16

The General Manager Finance and Commercial (Dave Tombs) spoke to the report.

Moved (Cr Lee Vandervis/Cr Chris Staynes): That the Council:

a) Grants an exemption under section 7 of the Local Government Act 2002 to each of the companies named below, whilst they are not being used for any trading:

i) Tourism Dunedin Limited;

ii) Dunedin Events Limited;

iii) Dunedin Visitor Centre Limited;

iv) Otago Power Limited; and

v) Lakes Contract Services Limited.

Motion carried (CNL/2018/114)

24 NOTICE OF MOTION - SPEED LIMIT ON GEORGE STREET, PORT CHALMERS

In accordance with Standing Order 26.1, a Notice of Motion had been received from Councillor Aaron Hawkins for inclusion on the agenda.

The Notice of Motion proposed that Council:

1 Support the desire of the West Harbour Community Board and local businesses to have a maximum speed limit of 30 kph on the George St section of SH88; and

2 Request that the NZTA undertake a review of the speed limit in time for any outcome to take effect by 1 October 2019.

Moved (Cr Aaron Hawkins/Cr Lee Vandervis): That the Council:

a) Approves the Notice of Motion.

Motion carried (CNL/2018/115)

Cr Newell left the meeting at 3.12 pm and returned at 3.15 pm

There was a discussion on the Notice of Motion and it was agreed that Council supported the request from the West Harbour Community Board for the reduction in the speed limit and would convey their recommendation that this be actioned as soon as possible .

Moved (Cr Aaron Hawkins/Cr Lee Vandervis):

That Council:

1 Support the desire of the West Harbour Community Board and local businesses to have a maximum speed limit of 30 kph on the George St

Ordinary Council Minutes 2 October 2018 Page 13 of 16

section of SH88, and

2 Request that the NZTA undertake a review of the speed limit in time for any outcome to take effect by 1 October 2019.

Motion carried (CNL/2018/116)

RESOLUTION TO EXCLUDE THE PUBLIC

Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of Reasons for passing Ground(s) under Reason for the matter to be this resolution in section 48(1) for Confidentiality considered relation to each the passing of matter this resolution

C1 Ordinary Council S7(2)(j) S48(1)(a) meeting - 28 August The withholding of the The public conduct 2018 - Public information is of the part of the Excluded necessary to prevent meeting would be the disclosure or use likely to result in of official information the disclosure of for improper gain or information for improper advantage. which good reason

for withholding S7(2)(c)(i) exists under The withholding of the

information is section 7. necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

S7(2)(a) The withholding of the information is necessary to protect

Ordinary Council Minutes 2 October 2018 Page 14 of 16

the privacy of natural persons, including that of a deceased person.

S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege.

S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). C2 Property S7(2)(g) S48(1)(a) In particular this Negotiations - Inner The withholding of the The public conduct report is confidential City Site information is of the part of the to protect Council's necessary to maintain meeting would be position in respect of legal professional likely to result in the negotiations for privilege. the disclosure of a proposed property information for sale. . S7(2)(i) which good reason The withholding of the for withholding information is exists under necessary to enable section 7. the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). C3 Property S7(2)(g) S48(1)(a) In particular this Negotiations - The withholding of the The public conduct report is confidential Potential Housing information is of the part of the to protect Council's Site necessary to maintain meeting would be position in respect of legal professional likely to result in the negotiations for privilege. the disclosure of a proposed property information for sale. . S7(2)(i) which good reason The withholding of the for withholding information is exists under necessary to enable section 7. the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). C4 Appointment to S7(2)(a) S48(1)(a)

Ordinary Council Minutes 2 October 2018 Page 15 of 16

Dunedin Indoor The withholding of the The public conduct Sports Venue Trust information is of the part of the necessary to protect meeting would be the privacy of natural likely to result in persons, including the disclosure of that of a deceased information for person. which good reason for withholding exists under section 7. C5 Annual Review - S7(2)(h) S48(1)(a) DCC Treasury Risk The withholding of the The public conduct Management Policy information is of the part of the necessary to enable meeting would be the local authority to likely to result in carry out, without the disclosure of prejudice or information for disadvantage, which good reason commercial activities. for withholding exists under section 7. C6 Dunedin City S7(2)(a) S48(1)(a) Holdings Group The withholding of the The public conduct Appointments and information is of the part of the Re-Appointments necessary to protect meeting would be the privacy of natural likely to result in persons, including the disclosure of that of a deceased information for person. which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Dunedin City Holdings Ltd representative Keith Cooper (Director Dunedin City Holdings) and Jemma Adams (CEO, Dunedin City Holdings) be permitted to attend the meeting, after the public has been excluded, to speak to Item C5 to provide assistance in relation to the matters to be discussed.

Motion carried (CNL/2018/117)

The meeting moved into confidential at 3.23 pm and concluded at 4.32 pm

...... MAYOR

Ordinary Council Minutes 2 October 2018 Page 16 of 16