Council MINUTES Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 02 October 2018, commencing at 1.00 p.m. PRESENT Mayor Mayor Dave Cull Deputy Mayor Cr Chris Staynes Members Cr David Benson-Pope Cr Rachel Elder Cr Christine Garey Cr Doug Hall Cr Aaron Hawkins Cr Marie Laufiso Cr Mike Lord Cr Damian Newell Cr Jim O'Malley Cr Conrad Stedman Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson IN ATTENDANCE Sue Bidrose (Chief Executive Officer), John Christie (Director Enterprise Dunedin), Simon Pickford (General Manager Community Services), Leanne Mash (General Manager Infrastructure and Networks), Graham McKerracher (Manager, Council Communications Marketing), Nicola Pinfold (Group Manager Community and Planning), Sharon Bodeker (Team Leader Civic), Dave Tombs (General Manager Finance and Commercial), Chris Henderson (Group Manager Waste and Environmental Solutions), Kristy Rusher (Chief Legal Officer), Richard Saunders (Group Manager Transport), Anna Johnson (City Development Manager), Andrea Jones (Communications Team Leader), Serge Kolman (Procurement Manager), Josh Von Pein (Transport Delivery Manager), Susil Gunathilake (Senior Project Manager), Adrian Blair (Group Manager Customer and Regulatory Services), Owen Graham (Leasing and Land Advisor), Richard Davey (Treasury Manager), Jemma Adams (General Manager DCHL), Keith Cooper (DCHL Director) and Anne Gray (Policy Analyst) Governance Support Officer Lynne Adamson Ordinary Council Minutes 2 October 2018 Page 1 of 16 1 OPENING Kristan Mouat (from Brahma Kumari and Co-Principal of Logan Park High School) opened the meeting with a prayer. 2 PUBLIC FORUM 2.1 350 Dunedin Representatives from 350 Dunedin withdrew from the Public Forum. 2.2 Aspiring Leaders Forum Council and the Otago Community Trust supported students to attend the Aspiring Leaders Forum 2018. Mhairi Mckenzie Everitt, Lucy Johnston and Jonathon Arrell were in attendance to present on their experiences at the Aspiring Leaders Forum. They advised that the forum was an annual event that brought together a diverse group of likeminded but unique young people with different strengths on a journey of self-exploration, discovery and acceptance. The purpose of the forum was to encourage young people to become better leaders in their sphere of influence – be it community, arts, business, politics or sport. Jonathon, Mhairi and Lucy thanked the Council and emphasised the importance of continuing to support young leaders to attend the forum in the future. 2.3 Mount Ross Bridge Replacement Barry Williams, (Chairperson), other representatives of the Strath Taieri Community Board and Leon Leslie addressed Council on the Mount Ross Bridge replacement. Mr Williams and Mr Leslie commented on the consultation undertaken at the community meeting and questioned why the resolution was in contradiction to the community’s wishes. They commented that they disagreed with the change in alignment of the bridge and requested that a bridge be built with urgency and that the historic stone pillars be stored until a suitable location and use was identified. 3 APOLOGIES Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Accepts the apology for early departure from Cr Damian Newell and Cr Andrew Whiley for partial departure. Motion carried (CNL/2018/092) Ordinary Council Minutes 2 October 2018 Page 2 of 16 4 CONFIRMATION OF AGENDA Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the public part of the agenda with the following alterations: a) In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. b) That Item C5 in the confidential part of the meeting, be taken before C2 to allow the Mr Keith Cooper, DCHL Representative to be in attendance. Motion carried (CNL/2018/093) 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Cr Wilson requested her declaration of interest be updated to reflect that she was now a Trustee of Predator Free Dunedin. Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CNL/2018/094) Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: a) Notes the Executive Leadership Team's Interest Register. Motion carried (CNL/2018/095) Ordinary Council Minutes 2 October 2018 Page 3 of 16 6 CONFIRMATION OF MINUTES 6.1 ORDINARY COUNCIL MEETING - 28 AUGUST 2018 Moved (Mayor Dave Cull/Cr Chris Staynes): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 28 August 2018 as a correct record. Motion carried (CNL/2018/096) MINUTES OF COMMITTEES 7 ECONOMIC DEVELOPMENT COMMITTEE - 11 SEPTEMBER 2018 Moved (Cr Chris Staynes/Cr Christine Garey): That the Council: a) Notes the minutes of the Economic Development Committee meeting held on 11 September 2018. Motion carried (CNL/2018/097) 8 FINANCE AND COUNCIL CONTROLLED ORGANISATIONS COMMITTEE - 11 SEPTEMBER 2018 Moved (Cr Mike Lord/Cr Doug Hall): That the Council: a) Notes of the minutes of the Finance and Council Controlled Organisations Committee meeting held on 11 September 2018. Motion carried (CNL/2018/098) 9 HEARINGS COMMITTEE - 5 SEPTEMBER 2018 Moved (Cr Andrew Whiley/Cr Kate Wilson): That the Council: a) Notes the minutes of the Hearings Committee meeting held on 5 September 2018. Motion carried (CNL/2018/099) Ordinary Council Minutes 2 October 2018 Page 4 of 16 MINUTES OF COMMUNITY BOARDS 10 WAIKOUAITI COAST COMMUNITY BOARD - 4 JULY 2018 Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 4 July 2018. Motion carried (CNL/2018/100) 11 OTAGO PENINSULA COMMUNITY BOARD - 5 JULY 2018 Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Otago Peninsula Community Board meeting held on 5 July 2018. Motion carried (CNL/2018/101) 12 STRATH TAIERI COMMUNITY BOARD - 5 JULY 2018 Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Strath Taieri Community Board meeting held on 5 July 2018. Motion carried (CNL/2018/102) 13 WEST HARBOUR COMMUNITY BOARD - 11 JULY 2018 Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the West Harbour Community Board meeting held on 11 July 2018. Motion carried (CNL/2018/103) 14 SADDLE HILL COMMUNITY BOARD - 12 JULY 2018 Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Saddle Hill Community Board meeting held on 12 July 2018. Motion carried (CNL/2018/104) Ordinary Council Minutes 2 October 2018 Page 5 of 16 15 MOSGIEL-TAIERI COMMUNITY BOARD - 18 JULY 2018 Moved (Cr Andrew Whiley/Cr Doug Hall): That the Council: a) Notes the minutes of the Mosgiel-Taieri Community Board meeting held on 18 July 2018. Motion carried (CNL/2018/105) REPORTS 16 MT ROSS ROAD BRIDGE REPLACEMENT OPTIONS A report from Transport provided an update on the options for a replacement of the Mt Ross Road bridge. The report noted that following the Infrastructure Network and Services Committee decision on 11 June 2018, staff had commissioned an investigation on replacement options using a new bridge structure. The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Transport (Richard Saunders) spoke to the report and responded to questions on the proposed location of the bridge; weight limits and the results of the flood feasibility study. It was agreed that the rock pillars would be stored while suitable reuse for them was investigated. Moved (Cr Kate Wilson/Cr David Benson-Pope): That the Council: a) Build a replacement bridge on the existing alignment as a priority. b) Request that Heritage NZ, the Strath Taieri Community Board and Cr Lord (as the Strath Taieri Community Board Councillor) work with the community to develop an appropriate reuse for the rock pillars including the possibility of incorporating them into the new bridge design. Motion carried (CNL/2018/106) 17 WASTE MINIMISATION FUND GRANTS A report from Water and Waste advised that in 2013 the Council adopted the Dunedin City Council (DCC) Waste Management and Minimisation Plan (WMMP). The WMMP, in accordance with the Waste Minimisation Act 2008, provided for the allocation of a portion of the Waste Levy funds received from the Ministry for the Environment, for contestable grants. The 10 Year Plan provides for an annual amount of $80,000 from the Waste Levy fund to be allocated for grants to be used for projects and initiatives that encourage waste minimisation and diversion of materials from landfill. The General Manager Infrastructure and Networks (Leanne Mash) and Group Manager Waste and Environmental Solutions (Chris Henderson) responded to questions on the grants allocation process. Moved (Cr Aaron Hawkins/Cr Damian Newell): That the Council: Ordinary Council Minutes 2 October 2018 Page 6 of 16 a) Approves that the grant funding of $80,000 be allocated to three levels of grants as follows: • Waste Minimisation Small Projects grants - $10,000 for individual grants up to $500. • Community Waste Minimisation Project and Events grants - $30,000 for applications of $500 to $5,000. • Waste Minimisation Innovation and Development grants (commercial sector) - $40,000 for applications $5,000 and over. b) Delegates to the Chair of the Grants Subcommittee, or in the event the Chairperson is unavailable to the Deputy Chairperson, the authority to make decisions on Waste Minimisation Small Projects grant applications up to $500. c) Delegates to the Grants Subcommittee the authority to assess and make decisions on Community Waste Minimisation Project and Events grants between $500 and $5,000, and Waste Minimisation Innovation and Development grants for applications for $5,000 and over.