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Minutes of Council Council MINUTES Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Municipal Chambers, The Octagon, Dunedin on Tuesday 25 June 2019, commencing at 1.00 pm PRESENT Mayor Mayor Dave Cull Members Cr David Benson-Pope Cr Rachel Elder Cr Christine Garey Cr Doug Hall Cr Aaron Hawkins Cr Marie Laufiso Cr Mike Lord Cr Damian Newell Cr Jim O'Malley Cr Conrad Stedman Cr Lee Vandervis Cr Andrew Whiley Cr Kate Wilson IN ATTENDANCE Sue Bidrose (Chief Executive Officer), Sandy Graham (General Manager City Services), Graham McKerracher (Manager, Council Communications and Marketing), Simon Drew (General Manager Infrastructure Services), Simon Pickford (General Manager Community Services), Dave Tombs (General Manager Finance and Commercial), John Christie (Director Enterprise Dunedin) and Sharon Bodeker (Team Leader Civic). Gavin Logie (Financial Controller), Carolyn Allan (Senior Management Accountant), Sean Jacobs (Senior Policy Analyst), Nick Dixon (Group Manager Ara Toi), Nicola Pinfold (Group Manager Community and Planning), Joy Gunn (Manager Events and Community Development), Andrea Jones (Communications Team Leader), Jane Nevill (Project Manager South Dunedin Community and Culture), Kathryn Ward (Principal Urban Designer), Owen Graham (Leasing and Land Advisor) and David Bainbridge (Group Manager Property), Keith Cooper (Chairman, Dunedin City Holdings Ltd) and Jemma Adams (General Manager, Dunedin City Holdings Ltd) Governance Support Officer Lynne Adamson 1 OPENING Rev Brendon McRae, Minister – Flagstaff Presbyterian Community Church opened the meeting with a prayer. Ordinary Council Minutes 25 June 2019 Page 1 of 32 2 PUBLIC FORUM 2.1 Public Forum - Resource Management Act Diane Yeldon did not attend the meeting. 2.2 Public Forum - Climate Emergency Jennifer Shulzitski spoke on behalf of Extinction Rebellion Ōtepoti Dunedin and urged Council to declare a climate emergency. Ms Shulzitski responded to questions from Councillors. 2.3 Public Forum - Climate Emergency/Crisis Sue Novell addressed the Council and responded to questions on the Climate Emergency/Crisis on behalf of the Seniors’ Action Network Group (SCAN). It was moved (Mayor Dave Cull/Cr Kate Wilson): That the Council: a) Extend the Public Forum. Motion carried 2.4 Public Forum - Declaring a Climate Emergency Vincent Cavanagh; Jonty Dixon; Keanu Topping and Lochlie Jackson, pupils from North East Valley School accompanied by their teacher, Theresa Bowen addressed the Council on Declaring a Climate Emergency. They responded to questions. The Mayor thanked the children for presenting to Council and acknowledged that it can be daunting. 2.5 Public Forum – South Dunedin Update Eleanor Doig provided an update on work being undertaken in South Dunedin, and expressed her support for urgent action about climate change. Ms Doig responded to questions and invited Councillors to attend a hui due to be held on 12 August 2019. 2.6 Public Forum – Climate Emergency Richard Seagar advised that he had recently completed a post-graduate study focussing on the Arctic and climate change. He provided information on his background and Ordinary Council Minutes 25 June 2019 Page 2 of 32 comments on ways to address climate change. Mr Seagar responded to questions from Councillors. 3 APOLOGIES Moved (Mayor Dave Cull/Cr Andrew Whiley): That the Council: Accepts the apology from Cr Chris Staynes. Motion carried (CNL/2019/137) 4 CONFIRMATION OF AGENDA Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council: Confirms the agenda with the following alterations: In regard to Standing Order 2.1, Option C be adopted in relation to moving and seconding and speaking to amendments. Motion carried (CNL/2019/138) 5 DECLARATIONS OF INTEREST Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have. Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council: a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the Executive Leadership Interest Register. Motion carried (CNL/2019/139) 6 CONFIRMATION OF MINUTES 6.1 ORDINARY COUNCIL MEETING - 30 APRIL 2019 Moved (Mayor Dave Cull/Cr Kate Wilson): That the Council: Ordinary Council Minutes 25 June 2019 Page 3 of 32 Confirms the public part of the minutes of the Ordinary Council meeting held on 30 April 2019 as a correct record. Motion carried (CNL/2019/140) 6.2 ORDINARY COUNCIL MEETING - 28 MAY 2019 Moved (Mayor Dave Cull/Cr Christine Garey): That the Council: Confirms the public part of the minutes of the Ordinary Council meeting held on 28 May 2019 as a correct record. Motion carried (CNL/2019/141) 6.3 ORDINARY COUNCIL ANNUAL PLAN DELIBERATIONS MEETING - 27 MAY 2019 Moved (Mayor Dave Cull/Cr Doug Hall): That the Council: Confirms the minutes of the Ordinary Council Annual Plan Deliberations meeting held on 29, 30 and 31 May 2019as a correct record. Motion carried (CNL/2019/142) MINUTES OF COMMITTEES 7 FINANCE AND COUNCIL CONTROLLED ORGANISATIONS COMMITTEE - 21 MAY 2019 Moved (Cr Mike Lord/Cr Doug Hall): That the Council: a) Notes the minutes of the Finance and Council Controlled Organisations Committee meeting held on 21 May 2019 Motion carried (CNL/2019/143) 8 ECONOMIC DEVELOPMENT COMMITTEE - 21 MAY 2019 Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council: a) Notes the minutes of the Economic Development Committee meeting held on 21 May 2019. Ordinary Council Minutes 25 June 2019 Page 4 of 32 b) Takes Part C items of the minutes of the Economic Development Committee held on 21 May 2019, in the non-public part of the meeting. Motion carried (CNL/2019/144) Councillor Hawkins acknowledged the passing of Shona MacTavish, New Zealand’s “mother of modern dance” and her significant contribution to the arts community. 9 COMMUNITY AND CULTURE COMMITTEE - 11 JUNE 2019 Moved (Cr Aaron Hawkins/Cr Marie Laufiso): That the Council: a) Notes the minutes of the Community and Culture Committee meeting held on 11 June 2019. Motion carried (CNL/2019/145) MINUTES OF COMMUNITY BOARDS 10 WAIKOUAITI COAST COMMUNITY BOARD - 13 MARCH 2019 Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Waikouaiti Coast Community Board meeting held on 13 March 2019. Motion carried (CNL/2019/146) 11 OTAGO PENINSULA COMMUNITY BOARD - 2 MAY 2019 Moved (Cr Andrew Whiley/Cr Jim O'Malley): That the Council: a) Notes the minutes of the Otago Peninsula Community Board meeting held on 2 May 2019. Motion carried (CNL/2019/147) Ordinary Council Minutes 25 June 2019 Page 5 of 32 REPORTS 12 ADOPTION OF THE ANNUAL PLAN 2019/20 A report from Corporate Policy and Finance recommended the adoption of the annual plan 2019/20 and sought authorisation for the Chief Executive to drawdown debt up to a maximum of $270 million. The General Manager City Services (Sandy Graham) and Financial Controller (Gavin Logie) spoke to the report, responded to questions and provided clarification on debt levels and servicing of the debt. It was agreed that resolution b) would be taken separately and that a division would be taken. Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council: a) Adopts the Annual Plan 2019/20. c) Authorises the Chief Executive to drawdown debt up to total debt of $270 million in the 2019/20 year. Division The Council voted by division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Andrew Whiley, Kate Wilson and Dave Cull (13). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 13 votes to 1 Motion carried (CNL/2019/148) Ordinary Council Minutes 25 June 2019 Page 6 of 32 Moved (Cr David Benson-Pope/Cr Christine Garey): That the Council: b) Authorises the Chief Executive to make any minor editorial changes resulting from quality checks prior to the final printing of the Annual Plan 2019/20 document. Division The Council voted by division. For: Crs David Benson-Pope, Rachel Elder, Christine Garey, Doug Hall, Aaron Hawkins, Marie Laufiso, Mike Lord, Damian Newell, Jim O'Malley, Conrad Stedman, Lee Vandervis, Andrew Whiley, Kate Wilson and Dave Cull (14). Against: Nil Abstained: Nil The division was declared CARRIED by 14 votes to 0 Motion carried (CNL/2019/149) 13 SETTING OF RATES FOR THE 2019/20 FINANCIAL YEAR A report from Finance advised that following the adoption of the 2019/20 Annual Plan, the Council needed to set the rates as provided for in the Funding Impact Statement for the 2019/20 year. The General Manager Finance and Commercial (Dave Tombs), Financial Controller (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions. Moved (Cr Damian Newell/Cr Doug Hall): That the Council: a) Sets the following rates under the Local Government (Rating) Act 2002 on rating units in the district for the financial year commencing 1 July 2019 and ending on 30 June 2020. 1 General Rate A general rate set under section 13 of the Local Government (Rating) Act 2002 made on every rating unit, assessed on a differential basis as described below: • A rate of 0.3335 cents in the dollar (including GST) of capital value on every rating unit in the "residential" category. • A rate of 0.3169 cents in the dollar (including GST) of capital value on every rating unit in the "lifestyle" category. • A rate of 0.8182 cents in the dollar (including GST) of capital value on every rating unit in the "commercial" category. • A rate of 0.5830 cents in the dollar (including GST) of capital value on every rating unit in the "residential heritage bed and breakfasts" category.
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