Present Apologies

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Notes of Committee Meeting 2nd March 2015

R Present Apologies Brian Herdman (Chair) Mandy Walliman o

Corrine White (Treasurer) u

Caroline Moysey (Secretary) s Fran Herdman (Bookings Secretary)

Darin McLean L Gary White

e Anita Perry David Browne n

Agenda Items Action By Whom By h Date 1. Apologies 1.1 Apologies received Mandy Walliman.

a 2.1 Minutes of 2 February 2015 agreed.

2. Minutes and Matters 2.2 Matters Arising: n Arising There were no matters arising.

d 3. Treasurers Report 3.1 CW presented Treasurer’s Report. End of (See attached) February available funds £11,157.67. 3.2 Quiz Night – Grand total of £221.69 profit. R 3.3 Spaghetti Swing – Profit of £137.50.

a 3.4 Funding Streams for proposed refurbishments

discussed. It was decided to go for grants and d loans, with grants being preferred. Grant applications to be prepared by CW/FH plus CW/FH/All f

support from other Ctte members. Funding Day o in Redditch – DMcL to go for part of day/GW if DMcL/GW possible. FH to send letters to Howdens etc. FH r

4. Health & Safety Report 4.1 Nothing to report. d

5. Facilities Report 5.1 Rous Lench Village Hall noticeboard – to be done DB/GW/ Saturday 7th March. DMcL V 5.2 Radiators on stage – GW suggested having 2 fan assisted radiators or LPG heaters which cost £400 i

with gas bottle. It was decided to have a trial with l

DB’s heater with possibility of buying one in the a summer. DB/GW 5.3 TV Licence – been renewed. Possibility of buying g

TV from Dave Burns was discussed and refused. e

5. 6. Events/Bookings 6.1 Forthcoming Events:

14 Mar - Tickets for Gordon Giltrap going well. H Prices - £13 with pie/peas; £9 without food.

Photos of event needed – DM? DM a 11 May – AGM plus cheese and wine. 16 May – Comedy Night – “From Here to l

l Absurdity” – Touring Sketch Show. Food – ask DM (curry?). Ticket sales to be split between DM them and us. £8 or £10 with food. 23 May – Wedding booked. 25 July – Wedding booked. Need bar staff. 12 April – Christening party booked. 6.2 Brian Thorpe very generously donated various P a g e | 2

items of white china (plates, gravy boats, jugs etc.) plus cutlery. 6.3 Pig Roast – Meeting set for 12th March 8.00pm in Hall. Prizes for raffle needed so can print tickets and start to sell. All

7. PR/Website/Newsletter 7.1 Newsletter – done and to be delivered.

8. Planning & matters 8.1 Kitchen – Steve Clarke of Country Kitchens has Arising quoted for all the kitchen alterations, including commercial cooker, but not including the roof, floor or electrics. DM to choose cooker. DM Quote - £10,260.

9. Any Other Business 9.1 Outside storage – GW presented leaflets for flatpack cabins (Expandakabin) by TP Structures. Need concrete base, can have pitched roof and gutters, fully insulated and with electrics. There are other companies – GW to enquire qnd get prices. GW 9.2 Communities First – FH been in touch. 9.3 Ginny Davis has been in touch to say she has new play – could stage it next year. 9.4 Car park on cricket field – PCC meeting on Thursday 5th March. AP to propose. AP 9.5 8 May – VE Day. CW proposed having a pub night to celebrate. This was agreed.

9.5 Actions: Grant Applications CW/FH Funding Day DMcL/GW Funding Sources for Kitchen FH Village Noticeboard/Concrete DB/GW/DML LPG Heaters on stage DB/GW Food for Comedy Night CM ask DM Prizes for Pig Roast Raffle All New cooker – choose CM ask DM Outside storage GW Car park on cricket field – ask PCC AP Still to be done: Fire Door Alarms GW Operational Manual BH Notice for sidelights GW

11. Date of Next Meeting Monday 13th April 2015 8.00pm (provisional)