Place: 8Th Floor Andy Holt Tower Conference Room

MINUTES Exempt Staff Council Meeting http://esc.tennessee.edu September 28, 2010

Time: 1:30 pm Place: 8th Floor Andy Holt Tower Conference Room Present: Ellie Amadour (Meredith LeCroy’s replacement), Melissa Ashburn, Caroline Bowers, Debbie Brown, Tom Cervone, Shane Colter, Nissa Dahlin-Brown, John Erdmann, DeAnna Flinchum, Sandra Harbison, Mike Herbstritt, Margy Henry-Wirtz, Meredith LeCroy, Sharon Marshall, Jenny Moshak, Richard Powell, Carol Raxter, Margie Russell, Andrew Shafer, Janet Smith, Suzan Thompson, Cynthia Walker Absent: Herb Byrd, Karla Edwards, Linda Hendricks, Arla Jackson, April Martin, Jane Pope, Marva Rudolph, Sherry Sims, Laura Trainer, Rebekah Winkler

Next Meeting October 26, 2010 1:30 8th Floor Andy Holt Tower Conference Room

1. Welcome – Tom Cervone

 Mr. Cervone reminded everyone to send their bios to Arla Jackson for posting on the ESC website.

2. New Business –

 Overview of the ESC – Tom Cervone/Shane Colter discussed the following with the group:

 The Role of the Exempt Staff Council  Bylaws – To form a committee to evaluate, review and revamp the bylaws.  Overview of the Committees  Restructures - The group agreed to dissolve the Supervisory Evaluations committee since the proposal has been drafted and is ready to present to Linda Hendricks.

And the following:

 Nominating Committee to include Orientation/Training for new representatives, Chaired by Arla Jackson who is now an ex-officio member of the ESC.  Issues Committee to be renamed and to include Advocacy/Education, Chaired by Nissa Dahlin-Brown  The Publicity/Public Relations Committee to be renamed and to include Communication/Website  Create a Bylaws Committee to review the bylaws, Chaired by Jane Pope and co-chaired by Melissa Ashburn

John Erdmann will set up a Doodles account so the members can choose the committee on which they wish to serve.  Meeting Dates/Times, 1:30 – 3:00, 8th Fl AHT Conference Room

October 26 November 23 December 13

3. A UT umn Festival – Tom Cervone brought magnets to the meeting that Amy Paganelli had made when she was the chair of the council. Mr. Cervone offered to ask the Theatre graphic designer to create a new template with the new ESC logo. The original magnet had pertinent UT telephone numbers on it. It was decided that the ESC website URL would be added to the new design. Mr. Cervone and Ellie Amadour will design the new magnet in time to hand out at the AUTumn Festival. Mr. Cervone will request that the Theatre Department underwrite the cost of the new magnets.

4. Educational Assistance Fee Waiver Comparisons – Suzan Thompson handed out a spreadsheet she developed that compared UT and Board of Regents educational assistance fee waivers and discounts after a request to increase the amount of assistance for current UTK employees who wish to take additional class hours beyond what is now covered since there had been no salary increases for several years. [Attached.]

Ms. Thompson noted that there is very little discrepancy between the discounts offered at UT and those at the Board of Regents. She added that differentiated fees, which are required for some UTK courses, are not considered tuition and, therefore, are not waived or discounted. It was also noted that fee waivers are real money and that the university absorbs the cost.

5. Old Business –

 AED Installation and Training Update – Deanna Filchum

Tom Cervone shared that, according to Mark Smith, Environmental Health and Safety (EHS), CPR/AED training has been provided for 72 individuals on campus via the American Red Cross. Some departments were very excited with the entire process and purchased their own units. He noted that the AED’s have been registered with Rural Metro and that EHS would inspect the units on a monthly basis. In addition, a written plan (which is required by law) has been included in the safety manual which is available on the EHS site.

There were several questions about the AED’s and Mark Smith will be invited to attend the next meeting.

 ESC Listserv – Margy Henry-Wirtz asked about a list of names of those she represents. Janet Smith will create a listserv for each representative. Ms. Smith stressed that the listservs are created from IRIS and, therefore, are subject to change.

 Presidential Search Update – Melissa Ashburn asked for an update on the presidential search. Ellie Amadour referred the group to the President’s website (http://president.tennessee.edu/search/index.html) for updates on the search. Ms. Amadour added that the names of the top five candidates will be released October 5 th or 6th. The interviews will be webcast and plans are to elect the new president at the October 22, Board of Trustees meeting.

6. Next Meeting - October 26 , 2010, 1:30, 8th floor Andy Holt Tower conference room